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Home My WebLink AboutResolution - 2024-R0347 - PW Contract 18109, With Winston Electric Inc., Dba Acme Electric Company - 08/13/2024Resolution No. 2024-R0347 Item No. 6.11 August 13, 2024 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Public Works Contract No. 18109 for West Lubbock water system expansion early procurement as per ITB 24-18109-KM, by and between the City of Lubbock and Winston Electric, Inc. dba Acme Electric Company, Texas, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on Au�ust 13, 2024 __ __ � ARK W. MC RAYER, M OR ATTEST: Courtney az, ity Secretary APPROVED AS TO CONTENT: �°� � ` Erik Rejino, Assistant City Manager APPROVED AS TO FORM: � elli Leisure, Senior Assistant City Attorney ccdocslRES.Public Works Contract 18109 W. Lubbock water system expansion 8.7.24 R�� ISFn BID SUBMITTAL FORM UNIT PRICE BID CONTRACT DATE: June 25, 2024 PROJECT NUMBER: ITB 24-18109-KM, West Lubbock Water System Expansion Early Procurement Bid of W�nston Electric, Inc. dba Acme Electric Company (hereinafter cal(ed Bidder) To the Honorable Mayor and City Council City of Lubbock, Texas (hereinafter called Owner) Ladies and Gentlemen: The Bidder, in compliance with your tnvitation to Bid for the construction of the referenced project, having carefully examined the plans, specifications, instructions to bidders, notice to bidders and all other related contract documents and the site of the intended work, and being familiar with all of the conditions surrounding the construction of the intended project including the availability of materials and labor, hereby intends to furnish all labor, materials, and supplies; and to construct the project in accordance with the plans, specifications and contract documents, within the time set forth therein and at the price stated. The bidder binds himself on acceptance of his bid to execute a contract and any required bonds, according to the accompanying forms, for performing and completing the said work within the time stated and for the prices stated. Low Voltage Distribution No Transformers will be included in this proposal Transformer Manufacturer Low Voltage Switchboard Square D Manufacturer Panelboard Manufacturer No Panelboards will be included in this proposal Low Voltage VFD Danfoss Manufacturer Generator Manufacturer Cummins ATS Manufacturer Cummins/ASCO : .. . • . . ••. . :.. • . . . .. . . �. � _ � . . - ---- - �. -- - - - . � iii _ - - ii .. ... .. _.- „ �. .�. .. . .. .. . . . Bidder understands and agrees that this bid submittal shall be completed and submitted in accordance with instruction number 29 of the General Instructions to Bidders. Due to generator lead times exceeding the 730 calendar days Acme takes exception to the bid requirements above. Acme excludes any liquidated damages. City of Lubbock, TX Public Works ITB 24-18109-KM West Lubbock Water System Expansion Early Procurement Winston Electric, Inc. dba Acme Electric Company of Lubbock, TX QTY Unit Extended # Items +/- U� Price Cost Base Bid #1-1 Furnish, test, deliver and provide competent 1 LS No Bid No Bid service technician for Low Voltage Distribtuion Transformers, complete as specified herein. # 1-2 Furnish, test, deliver and provide competent service technician for Low Voltage Switchboards, complete as specified herein. #1-3 Furnish, test, deliver and provide competent service technician for Panelboards, complete as specified herein. 1 LS 1 LS 3 EA $118,000.00 No Bid $118,000.00 No Bid # 1-4 Furnish, test, deliver and provide competent service technician for three low voltage variable frequency drives fully compatible with the proposed pumping units PS 17-P 1 through PS 17- P3 with a guaranteed efficiency greater than 95% at 100% speed and 100% load and 94% at 75% speed complete as specified herein. #1-5 Cost for witnessed tests of Variable frequency drives for by two representatives of the Owner # 1-6 Furnish, test, deliver and provide competent service technician for one three phase generator with a rated capacity of 1500 kW/1875kVA and a power factor of 0.80, complete as specified herein. # 1-7 Furnish, test and deliver one sound enclosure compatible with Pay Item 6 with noise attenuation to 70dB at 23 feet, complete as specified herein. # 1-8 Cost for witnessed tests of Packaged Engine Generator for Pump Station 17 by two representatives of the Owner $130,900.00 LS $28,700.00 LS $1,117,700.00 LS $575,600.00 LS $63,300.00 $392,700.00 $28,700.00 $1,117,700.00 $575,600.00 $63,300.00 City of Lubbock, TX Public Works ITB 24-18109-KM West Lubbock Water System Expansion Early Procurement Winston Electric, Inc. dba Acme Electric Company of Lubbock, TX QTY Unit Extended # Items +/- U� Price Cost #1-9 Furnish, test, deliver and provide competent 1 LS $90,600.00 $90,600.00 service technician for Low Voltage Automatic Transfer Switches, complete as specified herein. # 1-10 Equipment procurement package completely as shown in the plans and specifications excluding Pay Items: 1-9. 1 LS 1 LS $63,300.00 $63,300.00 #1-11 Add (+) or Deduct (-) 1 Provision is made for Offeror to include an addition or deduction in his proposal, if he wishes, to reflect any last-minute adjustments in price. This addition or subtraction will be applied to pay item 10. No Bid Total (Items 1-1 through 1-11): No Bid $2,449,900.00 REVISED Bidder understands that t{�e Owner reserves the right to reject any or all bids and to waive any formality in the bidd ing. The Bidder agrees that this bid shall be good and may not be withdrawn for a period of 60 calendar days after the scheduled closing time for receiving bids. The undersigned Ridder hereby declares that he has visited the site of the work and has carefully examined the plans, specifications and cont►•act documents pertaining to the work covered by this bid, and he further agrees to commence work on or before the date specified in the written notice to proceed, and to substantially complete the work on which he has bid; as provided in the contract documents. Bidders are required, whether or not a payment or performance bond is required, to submit a cashier's check or certified check issued by a bank satisfactory to the City of Lubbock, or a bid bond from a reliable surety company, �ayable without recourse to the order of the City of Lubbock in an amount not less than five percent (5%) of the total amount of the bid submitted as a guarantee that bidder will enter into a contract, obtain al) required insurance policies, and execute all necessary bonds (if required) within l0 business days after notice of award of the contract to him. Clarifications: 1. Acme is only including the equipment (1- Switchboard, 3- VFDs, 1- ATS, and 1- Generator) delivery and testing as per specs. No labor is included to install, unload, set in-place, etc. 2. Fuel for generator is excluded. 3. Generator lead times are 4-6 weeks for submittal and 104+ weeks after submittals are approved. These are estimated and subject to change. Notes: 1. Value Engineering options are available if owner/engineer would be interested. 2. There may be options to shorten lead times of generator. We can get with the sales reps for more information. kF:v�sF:� Enclosed with this bid is a Cashier's Check or Certified Check for Dollars ($ ) or a Bid Bond in the sum ot 5% GAB DOIIaI'S �$ 5°k GAB ), Which it is agreed shall be collected and retained by the Owner as (iquidated damages in the event the bid is accepted by the Owner and the undersigned fails to execute the necessary contract documents, insurance certificates, and the required bond (if any) with the Owner within 10 business days after the date of receipt of written notification of acceptance of said bid; otherwise, said check or bond shall be returned to the undersigned upon demand. Bidder understands and agrees that the contract to be executed by Bidder shall be bound and include all contract documents made available to him for his inspection in accordance with the Notice to Bidders. Pursuant to Texas Local Government Code 252.043(g), a competitive sealed bid that has been opened may not be changed for the purpose of correcting an error in the bid price. THEREFORE, ANY CORRECTIONS TO THE BID PRICE MUST BE MADE ON THE BID SUBMITTAL FORM PRIOR TO BID OPENING. (Seal if Bidder is a Corporation) ATTEST: Secretary Bidder acknowledges receipt of the following addenda: Addenda No. #� Date osiosr2a Addenda No. #2 Date osi� �i2a Addenda No. Date Addenda No. Date M/WBE Firm: Date: osnsi2o2a Authorized Signature Barry Brown, Presidenl (Printed or Typed Name) Acme Electric Company Company 108 E 82nd St Address Lubbock Lubbock City, County Texas � 79404 State Zip Code Telephone: 8os _ �as-��2o F3X: 8� - 745-3102 FEDERAL TAX ID or SOCIAL SECURITY No. 75-1450152 EMAII.,: bbrown(a�acmee�ect.com Contract 18109 STATE OF TEXAS COUNTY OF LUBBOCK THIS AGREEMENT, made and entered into this 13"' day of Au ust, 2024 by and between the City of Lubbock, �unty of Lubbock, State of Texas, acting by and through the Mayor, City of Lubbock, thereunto authorized to do so, xeinafter referred to as OWNER, and Winston Electric, Inc. dba Acme Electric Companv of the City of Lubbock, �unty of Lubbock and the State of Texas hereinafter termed CONTRACTOR. iE ITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and � rformed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the s.' )NTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements l scribed as follows: [ 1"B 24-18109-KM West Lubbock Water System Expansion Early Procurement -�d all extra work in connection therewith, under the terms as stated in the contract documents and at his (or their) own ,:�oper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance .�nd other accessories and services necessary to complete the said construction in accordance with the contract documents a� defined in the General Condition of Agreement. Winston Electric, Inc. dba Acme Electric Companv's bid dated June ?i, 2024, is incorporated into and made a part of this agreement. The CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have :��iven to him and to substantially complete same within the time specified in the contract documents. i; �,; OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with � bid submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment y d�ccount thereof as provided therein. ��1 WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County, ��.� in the year and day first above written. �� irzti � Electric, Inc. dba Acme Electric Company � � i L••- �' �� «TED N E: � , , i , �:- � ---- s s��1�- . ' ' `�9PLETE ADDRESS: ��'�y��a Electric, Inc. dba Acme Electric Company I'IIlS �' R�od St f i,i ,, s, X 79404 ; � � �tary C O LUF� BBO�I� � By: � v ark McBrayer, ATTEST: 1 1 Courtney City Secretary (OWNER): PPROVED AS T CONTENT: P lic Work presen a i�e � . ,� 1.[I .:.. � :■ . . .: �►�' . � . � - �. � -. �. PPR VED AS TO FORM: K li Leisure, Senior Assistant City Attorney