HomeMy WebLinkAboutResolution - 2024-R0295 - Contract 17944, With Larmar Industries - 06/25/2024Resolution No. 2024-R0295
Item No. 6.11
June 25, 2024
RESOLUTION
BE IT RESOLVED BY TH� CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, Contract No. 17944 for comprehensive maintenance
services of emergency power systems, per RFP 24-17944-KM, by and between the City of
I.ubbock and LarMar Industries, and related documents. Said Contract is attached hereto and
incorporated in this resolution as if fully set forth herein and shall be included in the minutes of
the City Council.
Passed by the City Council on
ATT�,ST:
Courtney Paz, City
APPROVED AS TO CONTENT:
Erik
APPROVED
June 25. 2024
=�
stant City Attorney
ccdocs IIIRES.Contract-LarMar Industries
June 12, 2024
Resolution No. 2024-R0295
Contract 17944
City of Lubbock
Comprehensive Maintenance Program for Emergency Power Systems
Agreement
This Service Agreement (this "Agreement") is entered into as of the25thday of June 2024
("Effective Date") by and between LarMar Industries (the Contractor), and the City of Lubbock (the
RECITALS "City").
WHEREAS, the City has issued a Request for Proposals 24-17944-KM, Comprehensive
Maintenance Program for Emergency Power Systems and
WHEREAS, the proposal submitted by the Contractor has been selected as the proposal which best
meets the needs of the City for this service; and
WHEREAS, Contractor desires to perform as an independent contractor to provide Comprehensive
Maintenance Program for Emergency Power Systems, upon terms and conditions maintained in this
Agreement; and
NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City and
Contractor agree as follows:
City and Contractor acknowledge the Agreement consists of the following exhibits which are
attached hereto and incorporated herein by reference, listed in their order of priority in the event of
inconsistent or contradictory provisions:
1. This Agreement
2. Exhibit A— General Requirements
3. Exhibit B— Best and Final Offer
4. Exhibit C— Insurance Requirements
Scope of Work
Contractor shall provide the services that are specified in Exhibit A. The Contractor shall comply with all
the applicable requirements set forth in Exhibit B and Exhibit C attached hereto.
Article 1
1.1 The contract shall be for a term of one (1) year, with the option of four (4), one year extensions, said
date of term beginning upon formal approval. This Contract will renew automatically for the
additional terms, unless either Party gives 90-day written notice to ternunate the Contract.
1.2 All stated annual quantities are approximations of usage during the time period to be covered by
pricing established by this bid. Actual usage may be more or less. Order quantities will be
deternuned by actual need. The City of Lubbock does not guarantee any specific amount of
compensation, volume, minimum, or maximum amount of services under this bid and resulting
contract.
1.3 The Contractor must maintain the insurance coverage required during the term of this contract
including any extensions. It is the responsibility of the Contractor to ensure that valid insurance is
on file with the Purchasing and Contract Management Department as required by contract or contract
may be terminated for non-compliance.
1.4 A) Prices quoted shall be guaranteed for a period for six (6) months upon City approval. The rate
may be adjusted at the City's discretion for the effective change in Consumer Price Index (CPI) or
Product Price Index (PPI) as appropriate.
B) Further, if the Contractor can provide documentation for actual charges for material, labor, etc.
that demonstrates that the change in CPI or PPI is not sufficient, the Contractor shall provide such
documentation to the City, and at the City's sole discretion, the contractual rate may be further
adjusted. If agreement regarding a new rate cannot be reached, the City shall ternunate at the end of
the current contract period.
C) If an adjustment to pricing is granted under this section, the Contractor must provide the Director
of Purchasing and Contract Management written, quarterly documentation to justify the ongoing
adjustment. If no such documentation is timely received, the rate will automatically revert to the
initial, awarded rate.
1.5 This contract shall remain in effect until the first of the following occurs: (1) the expiration date, (2)
performance of services ordered, or (3) termination of by either party with a 30 day written notice.
The City of Lubbock reserves the right to award the canceled contract to the next lowest and best
bidder as it deems to be in the best interest of the city.
Article 2 Miscellaneous.
2.1 This Agreement is made in the State of Texas and shall for all purposes be construed in
accordance with the laws of said State, without reference to choice of law provisions.
2.2 This Agreement is performable in, and venue of any action related or pertaining to this
Agreement shall lie in, Lubbock, Texas.
2.3 This Agreement and its E�chibits contains the entire agreement between the City and
Contractor and supersedes any and all previous agreements, written or oral, between the
parties relating to the subject matter hereof. No amendment or modification of the terms of
this Agreement shall be binding upon the parties unless reduced to writing and signed by
both parties.
2.4 This Agreement may be executed in counterparts, each of which shall be deemed an original.
2.5 In the event any provision of this Agreement is held illegal or invalid, the remaining
provisions of this Agreement shall not be affected thereby.
2.6 The waiver of a breach of any provision of this Agreement by any parties or the failure of
any parties otherwise to insist upon strict performance of any provision hereof shall not
constitute a waiver of any subsequent breach or of any subsequent failure to perform.
2.7 This Agreement shall be binding upon and inure to the benefit of the parties and their
respective heirs, representatives and successors and may be assigned by Contractor or the
City to any successor only on the written approval of the other party.
2.8 All claims, disputes, and other matters in question between the Parties arising out of or
relating to this Agreement or the breach thereof, shall be formally discussed and negotiated
between the Parties for resolution. In the event that the Parties are unable to resolve the
claims, disputes, or other matters in question within 30 �iays of written notification from the
aggrieved Parly to the other Party, the aggrieved Parly shall be free to pursue all remedies
available at law or in equity.
2.9 At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times,
reserves the right to audit Contractor's records and books relevant to all services provided to
the City under this Contract. In the event such an audit by the City reveals any errors or
overpayments by the City, Contractor shall refund the City the full amount of such
overpayments within 30 days of such audit findings, or the City, at its option, reserves the
right to deduct such amounts owing the City from any payments due Contractor.
2.10 The City reserves the right to exercise any right or remedy to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a court
of competent jurisdiction. Further, the City shall not be subject to any arbitration process
prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein
are cumulative and not exclusive, and may be exercised concurrently. To the extent of any
conflict between this provision and another provision in, or related to, this document, this
provision shall control.
2.11 The contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent
be given, the Contractor shall insure the Subcontractor or shall provide proof of insurance
from the Subcontractor that complies with all contract insurance requirements document, this
provision shall control.
2.12 Contractor acknowledges by supplying any Goods or Services that the Contractor has read,
fully understands, and will be in full compliance with all terms and conditions and the
descriptive material contained herein and any additional associated documents and
Amendments. The City disclaims any terms and conditions provided by the Contractor unless
agreed upon in writing by the parties. In the event of conflict between these terms and
conditions and any terms and conditions provided by the Contractor, the terms and conditions
provided herein shall prevail. The terms and conditions provided herein are the final terms
agreed upon by the parties, and any prior conflicting terms shall be of no force or effect.
2.13 Contracts with Companies Engaged in Business with Iran, Sudan, or Foreign Terrorist
Organization Prohibited. Pursuant to Section 2252.152 of the Texas Government Code,
prohibits the City from entering into a contract with a vendor that is identified by The
Comptroller as a company known to have contracts with or provide supplies or service with
Iran, Sudan or a foreign terrorist organization.
2.14 Texas Public Information Act. The requirements of Subchapter J, Chapter 552, Government
Code, may apply to this contract and the contractor or vendor agrees that the contract can be
ternunated if the contractor or vendor knowingly or intentionally fails to comply with a
requirement of that subchapter. To the extent Subchapter J, Chapter 552, Government Code
applies to this agreement, Contractor agrees to: (1) preserve all contracting information
related to the contract as provided by the records retention requirements applicable to the
governmental body for the duration of the contract; (2) promptly provide to the governmental
body any contracting information related to the contract that is in the custody or possession
of the entity on request of the governmental body; and (3) on completion of the contract,
either: (A) provide at no cost to the governmental body all contracting information related to
the contract that is in the custody or possession of the entity; or (B) preserve the contracting
information related to the contract as provided by the records retention requirements
applicable to the governmental body.
2.15 No Boycott of Israel. Pursuant to Section 2271.002 of the Texas Government Code, a) This
section applies only to a contract that: (1) is between a governmental entity and a company
with 10 or more full-time employees; and (2) has a value of $100,000 or more that is to be
paid wholly or partly from public funds of the governmental entity. (b) A governmental entity
may not enter into a contract with a company for goods or services unless the contract
contains a written verification from the company that it: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the contract.
2.16 Texas Government Code 2274. By entering into this Agreement, Contractor verifies that: (1)
it does not, and will not for the duration of the contract, have a practice, policy, guidance,
or directive that discriminates against a firearm entity or firearm trade association or (2)
the verification required by Section 2274.002 of the Texas Government Code does not apply
to the contract. If Contractor is a company with 10 or more full-time employees and if this
Agreement has a value of at least $100,000 or more, Contractor verifies that, pursuant to
Texas Government Code Chapter 2274, it does not have a practice, policy, guidance, or
directive that discriminates against a firearm entity or firearm trade association; and will not
discriminate during the term of the contract against a firearm entity or firearm trade
association.
2.17 Contractor represents and warrants that: (1) it does not, and will not for the duration of the
contract, boycott energy companies or (2) the verification required by Section 2274.002 of
the Texas Government Code does not apply to the contract. If Contractor is a company with
10 or more full-time employees and if this Agreement has a value of at least $100,000 or
more, Contractor verifies that, pursuant to Texas Government Code Chapter 2274, it does
not boycott energy companies; and will not boycott energy companies during the term of the
Agreement. This verification is not required for an agreement where a governmental entity
determines that these requirements are inconsistent with the governmental entity's
constitutional or statutory duties related to the issuance, incurrence, or management of debt
obligations or the deposit, custody, management, borrowing, or investment of funds.
2.18 Confidentiality. The Contractor shall retain all information received from or concerning the
City and the City's business in strictest confidence and shall not reveal such information to
third parties without prior written consent of the City, unless otherwise required by law.
2.19 Indemnify. The Contractor shall indemnify and save harmless the city of Lubbock and its
elected officials, officers, agents, and employees from all suits, actions, losses, damages,
claims, or liability of any kind, character, type, or description, including without limiting the
generality of the foregoing, all expenses of litigation, court costs, and attorney's fees, for
injury or death to any person, or injury to any property, received or sustained by any person
or persons or property, to the extent arising out of, related to or occasioned by, the negligent
acts of the Contractor, its agents, employees, and/or subcontractors, related to the
performance, operations or omissions under this agreement and/or the use or occupation of
city owned property. The indemnity obligation provided herein shall survive the expiration
or termination of this agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the
day and year first above written. Executed in triplicate.
CITY OF
Tray Payne,
CONTRACTOR
BY: -
Authorized Representative
ATTEST:
Courtney Paz, City Secretary
APPROVED AS TO CONTENT:
o-�1L o.�%cc.^
Mark Zavicar, Direct acilities
Management
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Exhibit A
City of Lubbock, TX
RFP 24-17944-KM
Comprehensive Maintenance Program for Emergency Power Systems
GENERAL REQUIREMENTS
1. INTENT
The City of Lubbock (hereinafter referred to as "City of Lubbock" or "City") is soliciting sealed
proposal from qualified vendors to establish a term contract to provide a comprehensive maintenance
program for the City's Emergency Power Systems (hereinafter referred to as "generators") at City
Facilities located citywide.
2. SCOPE OF WORK
A. PREVENTIVE MAINTENANCE SERVICES: The Contractor shall provide preventive
maintenance services bi-annually, quarterly and yearly.
(a) f3i-annual Preventive Maintenance Services: The Contractor shall provide the
following services twice yearly, during regular business hours, scheduled six (6) months
apart. The service dates shall be mutually agreed upon by the City's Contract
Administrator and the Contractor. The services shall include the maintenance of the
City's Generators at the highest level of dependability.
Engine Starting System — Check, clean and tighten all battery cables as
required. Batteries shall be checked for correct specific gravity and
distilled water added, if necessary. All batteries shall be routinely replaced
every three (3) years. External battery charger and/or battery charging
alternator shall be inspected and tested for proper operation. Terminations,
control panel, control components, warning systems and emergency
shutdown shall be checked for proper operation.
ii. Engine — Inspect spark plugs, glow plugs, spark/glow plug wires, points,
rotor and distributor caps at each visitor or any additional diesel speciiic
parts such as block heaters, etc. Spark plugs and points shall be replaced,
if needed. Inj ector system shall be checked for proper operation; fuel tanks
shall be visually tested for foreign contaminates. Fuel filters and oil filters
shall be replaced on an annual basis. Lube oil and filters shall be changed
on an annual basis. Contractor shall check oil level, record engine oil
pressure, inspect for leaks and adjust valves and injectors as necessary.
Contractor shall check for proper operation, if the engine has an oil heater.
iii. Cooling System — Check entire system for water leaks and test coolant for
manufacturer approved antifreeze mix and level, flush cooling system and
replace antifreeze every three (3) years, at no additional charges. All
hoses, hose clamps and belts shall be inspected each visit and replaced
every 3 years. Water jacket heater shall be inspected for proper operation
during each visit. Air-cooled sets, cooling fins, fans, shrouds, etc. shall be
inspected, cleaned and checked for proper operation.
iv. Air System — Inspect complete air intake and e�chaust systems including
louvers or shutters for correction operation whenever generator is running
in either MANUAL or AUTOMATIC mode. Engine air filter shall be
replaced every three (3) years.
v. Exhaust System — Open and drain condensation traps and check for any
exhaust restrictions. Inspect system for leaks; check all mounting
hardware and tighten as necessary. Check rain cap condition and proper
operation when engine is running.
vi. Generator Set — Manually operate generator set at NO LOAD; verify that
generator is producing rated AC voltage and frequency and that all control
panel instruments and gauges are functioning. In addition, unit shall be
checked for any unusual engine or generator noise, water, oil or exhaust leaks.
After inspection, Contractor shall return system to AUTOMATIC. Contractor
shall allow the system to be tested under LOAD for a period of 30 to 60 minutes
to record unit panel instrument readings, inspect and test transfer switch to ensure
that it automatically starts the generator and is transferring properly, plus all
options, such as"time delay emergency to normal", "time delay cool down",
"plant exercise", etc. are performing in accordance with Owner's requirements.
Voltage sensors shall be calibrated at each inspection, at no additional charges,
to ensure proper operation.
vii. General — Visually inspect vibration isolators, duct work, weather-proof
enclosures, worn and/or rubbing parts and components at each inspection.
(b) Quarterly Preventive Maintenance Services: The Contractor shall provide the
following services four (4) times per year, during regular business hours, for both units
located at Fire Station # 10 only, scheduled three (3) months apart. The service dates shall
be mutually agreed upon by the City's Contract Administrator and the Contractor. The
services shall include the maintenance of the City's Generators at the highest level of
dependability.
Engine Starting System — Check, clean and tighten all battery cables as
required. Batteries shall be checked for correct specific gravity and
distilled water added, if necessary. All batteries shall be routinely replaced
every three (3) years. External battery charger and/or battery charging
alternator shall be inspected and tested for proper operation. Terminations,
control panel, control components, warning systems and emergency
shutdown shall be checked for proper operation.
ii. Engine — Inspect spark plugs, glow plugs, spark/glow plug wires, points,
rotor and distributor caps at each visitor or any additional diesel specific
parts such as block heaters, etc. Spark plugs and points shall be replaced,
if needed. Injector system shall be checked for proper operation; fuel tanks
shall be visually tested for foreign contaminates. Fuel filters and oil filters
shall be replaced on an annual basis. Lube oil and filters shall be changed
on an annual basis. Contractor shall check oil level, record engine oil
pressure, inspect for leaks and adjust valves and injectors as necessary.
Contractor shall check for proper operation, if the engine has an oil heater.
iii. Cooling System — Check entire system for water leaks and test coolant for
manufacturer approved antifreeze mix and level, flush cooling system and
replace antifreeze every three (3) years, at no additional charges. All
hoses, hose clamps and belts shall be inspected each visit and replaced
every 3 years. Water jacket heater shall be inspected for proper operation
during each visit. Air-cooled sets, cooling fins, fans, shrouds, etc. shall be
inspected, cleaned and checked for proper operation.
iv. Air System — Inspect complete air intake and exhaust systems including
louvers or shutters for correction operation whenever generator is running
in either MANUAL or AUTOMATIC mode. Engine air filter shall be
replaced every three (3) years.
v. Exhaust System — Open and drain condensation traps and check for any
exhaust restrictions. Inspect system for leaks; check all mounting
hardware and tighten as necessary. Check rain cap condition and proper
operation when engine is running.
vi. Generator Set — Manually operate generator set at NO LOAD; verify that
generator is producing rated AC voltage and frequency and that all control
panel instruments and gauges are functioning. In addition, unit shall be
checked for any unusual engine or generator noise, water, oil or exhaust leaks.
After inspection, Contractor shall return system to AUTOMATIC. Contractor
shall allow the system to be tested under LOAD for a period of 30 to 60 minutes
to record unit panel instrument readings, inspect and test transfer switch to ensure
that it automatically starts the generator and is transferring properly, plus all
options, such as"time delay emergency to normal", "time delay cool down",
"plant exercise", etc. are performing in accordance with Owner's requirements.
Voltage sensors shall be calibrated at each inspection, at no additional charges,
to ensure proper operation.
vii. General — Visually inspect vibration isolators, duct work, weather-proof
enclosures, worn and/or rubbing parts and components at each inspection.
(c) Yearly Preventive Maintenance Services: The Contractor shall provide the following
services once per year during regular business; during one of the bi-annual preventive
maintenance service visits. The services shall include the maintenance of the City's
Generators at the highest level of dependability.
Resistive Load Bank Testing — Shall be performed at the below locations
(Attachment A). Generators shall be tested a minimum of two (2) hours
under full rated load. This test consists of disconnecting the generator
from the main breaker and connecting it to a device that will simulate a
live load. If there were an emergency, there would be a large time
frame to get the generator back online. Include a means of
emergency back-up. The contractor will be required to document
phase rotation prior to
disconnecting and re-connecting the load. Phase rotation shall be
confirmed to be the same upon leaving the site as was found when they
entered the site. Confirmation of proper phase rotation will also be made
on-site with qualified City staffed technicians.
ii. Wear Trend Oil Analysis - Oil sample shall be taken six (6) months prior
to the recommended change interval
LOCATIONS: Itemized Locations of City Generators to be serviced
in Attachment A
B. CORRECTIVE MAINTENANCE AND REPAIRS: Shall be provided whenever work is
identified on the Preventive Maintenance Program reports. Work shall be performed on a scheduled
basis, as mutually agreed upon by the City's Contract Administrator and the Contractor, between the
hours of 8 AM and 5 PM Monday - Friday without jeopardizing the dependability of the generator.
C. SCHEDULED, UNSCHEDULED, AND EMERGENCY REPAIRS: Contractor is required to
make available any replaced parts for inspection by the City. This does not include any parts or
materials environmentally regulated, such as Anti-Freeze or Motor Oils and lubricants. Also exempt
would be hoses, clamps, belts and other materials that are under routine maintenance. Please see
Attachment B.
D. SERVICE LOG REQUIREMENT: Contractor is required to keep a service log for each generator.
This log must be filled out for routine and scheduled repairs and maintenance. Non-Routine and
unscheduled, or emergency service, is exempt from this requirement where the service will be
cataloged in another manner.
E. MAINTENANCE SERVICE CALLS: Shall be provided on an as needed basis whenever work of
a non- emergency nature occurs. Work shall be performed between the hours of 8 AM and 5 PM
Monday - Friday, without jeopardizing the dependability of the generator.
F. EMERGENCY SERVICE CALLS: Shall be provided on an emergency basis; 24 hours per day,
365 days per year. Emergency is defined as "time is of the essence". The Contractor shall respond
to the location of the emergency within 2 hours of being notifed by the City's Contract
Administrator.
G. SERVICE LOCATIONS: The Contractor shall provide generator preventive maintenance
services, corrective maintenance and repairs, maintenance service calls and emergency service
calls at each City location listed in Attachment A The City reserves the right to add and/or
delete locations and/or generator(s) on an as needed basis during the contract term. (See
Attachment A)
H. ADDITIONAL SERVICES/REPAIRS: The Contractor shall receive
authorization from the City's Contract Administrator or his designee(s) to proce
Failure to comnlv with this urovision shall relieve the Citv from anv obliga
written pre-
I with repairs.
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a) Labor rates specified by proposer, shall include all direct and indirect overhead costs,
such as transportation, general and administrative costs, etc. Labor rates will be paid
on the basis of time at the site with travel time being paid one-wav onlv, not to
exceed 1.5 hours.
b) The Contractor may be required to provide materials, rental equipment and
subcontractors to fulfill the requirements of the contract. If the successful proposers
provides materials, rental equipment or subcontractors, the compensation paid by the
City will be based on the actual cost of the materials, equipment or subcontractors,
without a mark-up. The Contractor shall not accept work which will require the use of
a subcontractor without obtaining the approval of the City's Contract Administrator and
agreement to payment terms for the subcontractor's services. No additional cost, of any
kind, will be allowed. The Contractor shall make every attempt to obtain the lowest price
for the materials and rental equipment.
c) Estimates for repairs when requested shall be provided, to the City's Contract
Administrator, witlun three (3) working days, unless a different time is mutually agreed upon
by the City's Contract Administrator and the Contractor. Estimates shall be furnished by the
Contractor, as requested, at no charge and shall be considered an overheard cost to be included
in the Contractor's response.
d) Estimates shall cover only quoted work; unforeseen or unknown repairs will be mutually
agreed upon by the Contract Administrator and the Contractor. Estimates shall be valid
for acceptance by the City for thirty (30) days. "Do Not Exceed" proposals are not
considered estimates.
I. RESPONSE TIME: The Contractor shall respond to the appropriate location within the time frame
specified below after receipt of notification by the City
Re lar Hours 4 Hours
Overtime Hours 5 Hours
Emergency Hours 2 Hours
J. STAFFING AND PERSONNEL: The Contractor shall:
i. Provide personnel, properly trained and qualified, to perform generator preventive
maintenance services. Upon request, the Contractor shall submit to the City of Lubbock
documentation showing personnel's training and/or qualifications.
ii. Be responsible for supervision of the personnel providing services required by this contract.
The Contractor is fully responsible for the acts and omissions of persons employed by the
company.
iii. Be respectful of City staffing availability. Generator sites are secured by locked gates and/or
doors. Contractor shall provide a minimum of 24 hours advance notice of intent to perform
service work for each site. Contact information for members of City staff will be provided
to the Contractor for the purpose of coordinating all service work. City staff will provide
access but will not provide keys to City locks. All routine service and repairs are to be
conducted during regular hours. Technician shall make every reasonable effort to perform
services within each City department until services are complete for that department.
iv. Enforce strict discipline and good order among workers performing the services required by
this contract. The City may request the Contractor to remove any employee from providing
services via this contract that the City deems to be incompetent, careless or otherwise
objectionable. If such a request is made, the City will contact the Contractor in writing and
the Contractor shall immediately comply with the request. Both the Contractor and the Citv
will be required to complv with applicable Federal, State and Industry personnel practices.
v. Furnish employee(s) assigned to provide services via this contract with an appropriate
uniform(s) identifying them as employees of the Contractor. Uniforms shall be worn at all
times while performing services on City property. All uniforms shall be neat, clean and
shall not have excessive wear and tear.
vi. Furnish employee(s) with a name tag(s) to be worn with the uniform. The name tag shall
be visible at all times and shall include the Contractor's name, the employee's name,
employee's photo and the Contractor's contact information.
vii. Indicate on the Pricing Schedule, a contact person's name and telephone number to be
contacted during normal business hours. Answering machines are not acceptable as a point
of contact. For emergency calls, outside normal working hours (weekends and/or holidays),
the proposer shall either list on the Pricing Schedule, a contact person's name and telephone
number OR have a voicemail paging system or answering machine. Proposers using a
voicemail paging system or answering service, in lieu of a contact person, shall be required
to call back to the City within 15-25 minutes of being contacted.
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Attachment B
�►� i f
I ctyo
Lubb o ck
TEXAS
Generator Sign in Log Sheet:
Location:
Date: Technician Name: Time In: Time Out: Comments:
_
� .r s r1
City of Lubbock, TX
RFP 24-17944-KM
BAFO
# Items Address Make Model Quantit
— - - _- � �,
# I-I Citizens Tower 1314 Ave K, Cummins DFHD- 2
Lubbock79401 5774238
# 1-2 Fire Complex - 1515 E. I515 E. Ursuline St. Onan/Cummi DGFA- 2
Ursuline St. Lubbock 79403 ns 3371218
t! I-3 Municipal Square 916 Texas Ave, Caterpillar 3412 2
Lubbock 79401
#I-4 UCSC 1401 AvenueK, Cummins DFEK- 2
Lubbock 79401 A0561954
#1-5 East PD 1801 E. 19th Street, Caterpillar D200GC 2
Lubbock 79403
#1-6 North PD 5910 Erskine St. Caterpillar D200GC 2
Lubbock 79416
# I-7 South PD 14005 Indiana Ave. Caterpillar D200GC 2
Lubbock 79423
#1-8 PD HQ 9l6 Texas Avenue, Cummins DQDAC*21 2
Lubbock 79401 40172
# I-9 Shop yard (Not in use) 405 34th Street, Caterpillar 3412 2
Lubbock 79401
#! I-10 Primary Site E. 23 St East 23rd street, Caterpillar D125-6 2
(sunrise) lubbock 79404
# I-1 I Backup Site 302 302 Municipal Hill, Generac 7703260100 2
Municipal Hill Lubbock 79403
�I 1-12 79th & Slide Tower 7828 Slide Rd, Generac G0070438 2
Lubbock 79423
# 1-13 34th and Alcove 7700 29th Street, Caterpillar D80-6 2
(sunset) Lubbock 79423
#I-14 CiryGazage 206MunicipalDr, Caterpillar 90-938 2
Lubbock 79403
il1-15 South Fuel Site 1631 84th St, Lubbock Generac 7899070100 2
79423
#1-16 Airfield Maint. Shop 5401 N. MLK Blvd, S[ewart&Stev 6V926DTA- 2
Lubbock 79403 ens 2505B
#I-17 Airfield Electrical 5401 N. MLK Blvd, Generac 7899070100 2
Vault Lubbock 79403
# I-18 Tertninal Bldg. 5401 N. MLK Blvd, Stewart&Stev 6GDT200SD 2
Lubbock 79403 ens
�11-19 Terminal Bldg. 5401 N. MLK Blvd, Generac 9T15068KN 2
Lubbock 79403 NNA
# 1-20 Civic Ctr (Under I501 Mac Davis Lane, Cummins NT335GS 2
Bridge) Lubbock 79401
N I-21 WTRDF #2252 17304 N FM 2528 Caterpillar 3304 2
Abernathy, 79311
# I-22 Stail 1 I- 6212 N. 6212 N. Walnut, Kato I OFPW4 2
Walnut (Airport Fire lubbock 79403
Sta)
# 1-23 Lake Alan Henry 33°03'33.0"N Yamaha EF6000 2
tJ I-24 Pump Station # I S
# 1-25 Pump Station # 10
# 1-26 Sudan Pump Station
I 01 °03'09.8"W /
33.059167°N
101.052722°W
1009 E FM 1294 Caterpillar C15
Lubbock, 79403
3803 82nd street, Caterpillar 3512
Lubbock, 79423
HWY 84 SB 8.Sml Olympian DSOPI
WofSudan79371
LarMar Industries
Location Odessa, TX
Total Cost $136,323.00
Unit Annual
Price Cost
UOM (B) (AXB)
� �
Bi-annually 1,565.50 3,131.00
Bi-annually 615.00 1,230.00
Bi-annually 1,157.00 2,314.00
Bi-annually 1,120.00 2,240.00
Bi-annually 615.00 1,230.00
Bi-annually 615.00 1,230.00
Bi-annually 615.00 1,230.00
Bi-annually 754.00 1,508.00
Bi-annually 1,120.00 2,240.00
Bi-annually 552.00 1,104.00
Bi-annually 552.00 1,104.00
Bi-annually 375.00 750.00
Bi-annually 552.00 1,104.00
Bi-annually 552.00 1,104.00
Bi-annually 375.00 750.00
Bi-annually 754.00 1,508.00
Bi-annually 615.00 1,508.00
Bi-annually 615.00 1,230.00
Bi-annually 615.00 1,230.00
Bi-annually 615.00 1,230.00
Bi-annually 615.00 1,230.00
Bi-annually 375.00 750.00
Bi-annually 552.00 1,104.00
2 Bi-annually 1,120.00 2,240.00
2 Bi-annually 2,875.00 5,750.00
2 Bi-annually 552.00 1,104.00
Exhibit B
City of Lubbock, TX
RFP 24-17944-KM
BAFO
LarMar Industries
Location Odessa, TX
Total Cost $136,323.00
Unit Annual
Price Cost
# Items Address Make
#1-27 North WaterTreatment 6001 N. Guava Ave., Olympian
Plant Lubbock 79403
#1-28 Inside van for E990094 Mobil Olympian
#1-29 Pump Station #14 7310 Milwaukee ave. Caterpillar
Lubbock, 79424
#I-30 Pump Station4 202 North I-27, Cummins
Lubbock 79403
#1-31 Pump Station 8 3301 SE Loop 289, Cummins
Lubbock,79416
#1-32 Pump Station 16 5121 29th Drive, Cummins
Lubbock 79416
#1-33 Terminal Storage 7000 N Guava, Caterpillar
Lubbock 79403
#1-34 Pump Station 9 300 North Quaker ave. Caterpillar
Lubbock 79416
#1-35 Inside van for E990093 Mobil Olympian
#1-36 North WaterTreatment 6001 N. Guava Ave., Cummins
Plant Lubbock 79403
#1-37 Sudan Pump Station HWY 84 SB 8.Sml Olyrt►pian
WofSudan79371
#1-38 South WaterTreahnent 5114 E. FM 1585, Generac
Plant Slaton 79364
#1-39 Water Reclamation 3603 Guava Ave, Cummins
Lubbock 79404
#1-40 Inside van for E990095 Mobil Olvmaian
Model Quantit UOM (B) (AXB)
DSOP1 2 Bi-annually 552.00 I,104.00
D17LHlS 2 Bi-annually 375.00 750.00
3512 2 Bi-annually 2,875.00 5,750.00
DQKAA- 2 Bi-annually 3,887.00 7,774.00
A054B419
DQKAA- 2 Bi-annually 3,887.00 7,774.00
A054B419
DQKAF- 2 Bi-annually 3,887.00 7,774.00
1701036
SR-4 2 Bi-annually 615.00 1,230.00
3512 2 Bi-annually 2,875.00 5,750.00
D17LHlS 2 Bi-annually 375.00 750.00
DQGAA- 2 Bi-annually 1,750.00 3,500.00
1344944
DSOPI 2 Bi-annually 552.00 1,104.00
MMG75D 2 Bi-annually 3,887.00 7,774.00
DQKAA- 2 Bi-annualiy 2,875.00 5,750.00
7364865
D17LHIS 2 Bi-annuallv 375.00 750.00
#1-41 Dechlorination Station Gentry Ln, 2 ml Sof Onan GGHE- 2 Bi-annually 552.00 1,104.00
CR 400 5635611
#1-42 Lift Station #43 I510 98th Str, Stewart & G415JAY- 2 Bi-annually 552.00 1,104.00
Lubbock 79423 Stevens 002
#1-43 Lift Station #3l 4402 Brownfield Dr, Onan 100GDBL33 2 Bi-annually 552.00 1,104.00
Lubbock 79407 11A
#1-44 Municipal Hill Municipal Hill Multiquip DCA-SSSSK 2 Bi-annually 552.00 1,104.00
#1-45 Municipal Hill Municipal Hill Multiquip DCA-8555K 2 Bi-annually 552.00 1,104.00
� � � �
#2-I Citizens Tower 1314 Ave K, Cummins DFHD- 4 Quarterly 0.00 0.00
Lubbock79401 5774238
#2-2 Fire Complex - 1515 E. I515 E. Ursuline St. Onan/Cummi DGFA- 4 Quarterly 250.00 1,000.00
Ursuline St. Lubbock 79403 ns 3371218
#2-3 Municipal Square 916 Texas Ave, Caterpillar 3412 4 Quarterly 0.00 0.00
Lubbock 79401
#2-4 UCSC 1401 Avenue K, Cummins DFEK- 4 Quarterly 0.00 0.00
Lubbock 79401 A056J954
#2-5 East PD 1801 E. l9th Street, Caterpillar D200GC 4 Quarterly 0.00 0.00
Lubbock 79403
#2-6 North PD 5910 Erskine St. Caterpillar D200GC 4 Quarterly 0.00 0.00
Lubbock 79416
#2-7 South PD 14005 Indiana Ave. Caterpillar D200GC 4 Quarterly 0.00 0.00
Lubbock 79423
#2-8 PD HQ 916 Texas Avenue, Cummins DQDAC"2l 4 Quarterly 0.00 0.00
Lubbock 79401 40172
#2-9 Shop yard (Not in use) 405 34th Street, Caterpillar 3412 4 Quarterly 0.00 0.00
Lubbock 79401
�
City of Lubbock, TX
RI�P 24-17944-KM
BAFO
Location
Total Cost
# Items Address Make Model Quantit UOM
#2-10 Primary Site E. 23 St East 23rd street, Caterpillar D125-6 4 Quarterly
(sunrise) lubbock 79404
#2-I 1 Backup Site 302 302 Municipal Hill, Generac 7703260100 4 Quarterly
Municipal Hill Lubbock 79403
#2-12 79th & Slide Tower 7828 Slide Rd, Generac G0070438 4 Quarterly
Lubbock 79423
#2-13 34th and Alcove 7700 29th Street, Cate�pillar D80-6 4 Quarterly
(sunset) Lubbock 79423
#2-14 Ciry Garage 206 Municipal Dr, Caterpillar 90-938 4 Quarterly
Lubbock 79403
#2-15 South Fuel Site 1631 84th St, Lubbock Generac 7899070100 4 Quarterly
79423
#2-16 Airtield Maint. Shop 5401 N. MLK Blvd, Stewart&Stev 6V926DTA- 4 Quarterly
Lubbock 79403 ens 2505B
#2-17 Airfield Electrical 5401 N. MLK Blvd, Generac 7899070100 4 Quarterly
Vault Lubbock 79403
#2-18 Ter►ninal Bldg. 5401 N. MLK Blvd, Stewart&Stev 6GDT200SD 4 Quarterly
Lubbock 79403 ens
#2-19 Terminal Bldg. 5401 N. MLK Blvd, Generac 9T15068KN 4 Quarterly
Lubbock 79403 NNA
#2-20 Civic Ctr (Under 1501 Mac Davis Lane, Cummins NT335GS 4 Quarterly
Bridge) Lubbock 79401
#2-21 WTRDF #2252 17304 N FM 2528 Caterpillar 3304 4 Quarterly
Abemathy, 79311
#2-22 Sta# 1 l- 6212 N. 6212 N. Walnut, Kato IOFPW4 4 Quarterly
Walnut (Airport Fire lubbock 79403
Sta)
#2-23 Lake Alan Henry 33°03'33.0"N Yamaha EF6000 4 Quarterly
l01°03'09.8"W /
33.059167°N
I Ol .052722°W
#2-24 Pump Station #IS 1009 E FM 1294 Caterpillar C15 4 Quarterly
Lubbock, 79403
#2-25 Pump Station #l0 3803 82nd street, Caterpillar 3512 4 Quarterly
Lubbock, 79423
#2-26 Sudan Pump Station HWY 84 SB 8.Sml Olympian DSOPI 4 Quarterly
Wotsudan79371
#2-27 North WaterTreatrnent 6001 N. Guava Ave., Olympian DSOPI 4 Quarterly
Plant Lubbock 79403
#2-28 Inside van for E990094 Mobil Olympian D l7LH l S 4 Quarterly
#2-29 Pump Station #14 7310 Milwaukee ave. Caterpillar 3512 4 Quarterly
Lubbock, 79424
#2-30 Pump Station 4 202 Nonh 1-27, Cummins DQKAA- 4 Quarterly
Lubbock 79403 A054B419
#2-31 Pump Station 8 3301 SE Loop 289, Cummins DQKAA- 4 Quarterly
Lubbock, 79416 A054B419
#2-32 Pump Station 16 5121 29th Drive, Cummins DQKAF- 4 Quarterly
Lubbock 79416 1701036
#2-33 Terminal Storage 7000 N Guava, Caterpillar SR-4 4 Quarterly
Lubbock 79403
#2-34 Pump Station 9 300 North Quaker ave. Caterpillar 3512 4 Quarterly
Lubbock 79416
#2-35 Inside van for E990093 Mobil Olympian D17LH1S 4 Quarterly
LarMar Industries
Odessa, TX
$ I36,323.00
Unit Annual
Price Cost
(B) (AXB)
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
250.00 I ,000.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
City of Lubbock, TX
RFP 24-17944-KM
BAFO
Larhlar Industries
Location Odessa, TX
Total Cost $136,323.00
UNt AMuaI
Price Cost
# Items Address Make Model Quantit UOM (B) (AXB)
#2-36 North Water Treatment 6001 N. Guava Ave., Cummins DQGAA- 4 Quarterly 0.00 0.00
Plant Lubbock 79403 1344944
#2-37 Sudan Pump Station HWY 84 SB 8.Sml Olympian DSOPI 4 Quarterly 0.00 0.00
WofSudan79371
#2-38 South Water Treatment S l 14 E. FM 1585, Generac MMG75D 4 Quarterly 0.00
Plant Slaton 79364
#2-39 Water Reclamation 3603 Guava Ave, Cummins DQKAA- 4 Quarterly 0.00
Lubbock 79404 7364865
#2-40 Inside van for E990095 Mobil Olympian D 17LH 1 S 4 Quarterly 0.00
#2-41 Dechlorination Station Gentry Ln, 2 ml Sof Onan GGHE- 4 Quarterly 0.00
CR 400 5635611
#2-42 Lift Station #43 1510 98th Str, Stewart & G415JAY- 4 Quarterly 0.00
Lubbock 79423 Stevens 002
#2-43 Lift Station #31 4402 Brownfield Dr, Onan IOOGDBL33 4 Quarterly 0.00
Lubbock 79407 IlA
#2-44 Municipal Hill Municipal Hill Multiquip DCA-8555K 4 Quarterly 0.00
#2-45 Municipal Hill Municipal Hill Multiquip DCA-8555K 4 Quarterly 0.00
� � �
#3-1 WearTrendOil NIA NIA N:A 1 Annually 1,800.00
Analysis
� � � -
#4-1 RES[STIVE LOAD NIA NIA NIA 1 Annually 28,316.00
BANK TESTING Shall
be conducted once
yearly.
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0.00
0.00
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1,800.00
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28,316.00
VENDOR ACKNOWLEDGEMENT
In compliance with this procarement, the undereigned offeror having ezamined the request for
proposal, inslrucHons to offerors, documents associated with the request for proposals, and being
familiar with the conditions to be met, has reviewed the information regarding:
• Insurance Requirements
• Suspension and Debarment Certiflcatlon
• Texas Government Code Sectioa 2252.152
• Texas Government Code Section 2271.002
• Texas Government Code 2274
An individual authorized to bind the company must sign the following section. Failure to execute this
portion may result in proposal rejection.
Authorized Signature
���,��.�.. Sta.�-�id__.__...,_.___.
PrintJType Name
G� a-�� su i� P�,� i,s�
Title
- �l�'z� zy � . .... .
Date
Lar�►�'l�r � �kJ�-i�'P.�
Company Name
.�7� c� � <<C' 1lQ s�
Address
od�J� i � �9�6 �
City, State Z p Code
Contact for questions, clarificaHons, etc.
Name and Title: ��Q ,$w�Hn �o%( � 97 �� f .,S_q/P./' <<%u /�s�
Mailing Address: � �� d � s �
City, State, Zip: /�I id wr �( l/�" 4��/
Telephone No: i/3 `-- Z v,,, yZ s
Fax No:
E-Mail: � .sf 'a„ �'d/d � �o,rit�t � iit c�uJ�fii �f, c�.�
Exhibit C
INSURANCE REQUIREMENTS
Prior to the approval of this contract by the City, the Contractor shall furnish a completed Insurance
Certifcate to the City, which shall be completed by an agent authorized to bind the named
underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall
furnish and contain all required information referenced or indicated thereon. THE C[TY SHALL
HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH
CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY.
The City reserves the right to review the insurance requirements of this section during the effective
period of the contract and to require adjustment of insurance coverages and their limits when
deemed necessary and prudent by the City based upon changes in statutory law, court decisions,
or the claims history of the industry as well as the Contractor.
Subject to the Contractor's right to maintain reasonable deductibles in such amounts as are
approved by the City, the Contractor shall obtain and maintain in full force and effect for the
duration of this contract, and any extension hereof, at Contractor's sole expense, insurance
coverage written by companies approved by the State of Texas and acceptable to the City, in the
following type(s) and amount(s):
Commercial General Liabilitv Reyuirements: $1M occurrence /$2M aggregate (can be
combined with an Excess Liability to meet requirement). CGL is required in ALL contracts. It
is perhaps the most important of all insurance policies in a contractual relationship. It insures
the Contractor has broad liability coverage for contractual activities and for completed
operations.
Commercial General Liability to include Products — Completion/OP, Personal and Advertising
Injury, Contractual Liability, Fire Damage (any one fire), and Medical Expenses (any one
person).
Automobile Liability Requirements: $1M/occurrence is needed
Workers Compensation and Emplover Liability Requirements: Statutory. If the vendor is an
independent contractor with no employees and are exempt from providing Workers'
Compensation coverage, they must sign a waiver (obtained from COL Purchasing) and
include a copy of their driver's license. Employer Liability ($1M) is required with Workers
Compensation.
• The City of Lubbock (including its officials, employees and volunteers) shall be
afforded additional insured status on a primary and non-contributory basis on all
liability policies except professional liabilities and workers' comp.
• Waivers of Subrogation are required for CGL, AL, and WC.
• To Include Products of Completed Operations endorsement.
• Carrier will provide a 30-day written notice of cancellation, 10-day written notice
for non- payment.
• Carriers must meet an A.M. Best rating of A- or better.
• Subcontractors must carry same limits as listed above.
IMPORTANT: POLICY ENDORSEMENTS
The Contractor will provide copies of the policies without expense, to the City and all
endorsements thereto and may make any reasonable request for deletion, revision, or modification
of particular policy terms, conditions, limitations, or exclusions (except where policy provisions
are established by law or regulation binding upon either of the parties hereto or the underwriter of
any of such policies). Upon such request by the City, the Contractor shall exercise reasonable
efforts to accomplish such changes in policy coverages, and shall pay the cost thereof. Any costs
will be paid by the Contractor.
REQUIRED PROVISIONS
The Contractor agrees that with respect to the above required insurance, all insurance contracts
and certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment,
the following required provisions:
a. Name the City of Lubbock and its officers, employees, and elected representatives
as additional insureds, (as the interest of each insured may appear) as to all applicable
coverage;
b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material
change;
c. Provide for notice to the City at the address shown below by registered mail;
d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers,
employees, and elected representatives for injuries, including death, property
damage, or any other loss to the extent same may be covered by the proceeds of
msurance;
e. Provide that all provisions of this contract concerning liability, duty, and standard of
care together with the indemnification provision, shall be underwritten by
contractual liability coverage sufficient to include such obligations within applicable
policies.
NOTICES
The Contractor shall notify the City in the event of any change in coverage and shall give such
notices not less than 30 days prior the change, which notice must be accompanied by a replacement
CERTIFICATE OF INSURANCE.
All notices shall be given to the City at the following address:
Marta Alvarez, Director of Purchasing & Contract Management
City of Lubbock
1314Avenue K, 9�' Floor
Lubbock, Texas 79401
Approval, disapproval, or failure to act by the City regarding any insurance supplied by the
Contractor shall not relieve the Contractor of full responsibility or liability for damages and
accidents as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial
of liability by the insurance company exonerate the Contractor from liability.
CERTIFICATE OF INTERESTED PARTIES
FORM 3.Z9S
Complete Nos.1- 4 and 6'rf there are interested pa�ies.
Complete Nos. 1, 2, 3, 5, and 6 it there are no interested parties.
1 Name of business entity fliing form, and the city, state and country of the business entity's place
of buslness.
LarMar Industries DFV1I
Odessa, TX United States
being filed.
City of Lubbock
or
lofl
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2024-1162181
Date Filed:
05/16/2024
Date Acknowledged:
g Provide the identification number used by the govemmental entity or state agency to Vack or identi(y the contract, and provide a
description of the servlces, goods, or other property to be provided under the contract.
24-17944-KM
Provide bi-annual and annual generator maintenance and test emergency function of the Ciry of Lubbock's generator fleet.
4 Nature of interest
Name of Interested Party City, State, Country (place of business) (check appllcablel
Larson, John
Stanford, Clayton
Midland, TX United States � X
Midland, TX United States � � X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is �/GC�/ lo�I. S�Clil �� and my date of birth is � Q� �jY Yp
Myaddressis__ ZO� ��9't'f"'/al /FlV�. _ ��/ack6.�¢�( Tk %�y:l�� 'u��
(street) (dy) (state) (ziP code) (country)
I deClare under penalty of pery'ury that the foregoing is true and correct.
Executed in Blackwell Texas 16 Ma
County, State of , on the day of y , 20 24
� (month) (year)
Forms provided
SignaWre oi authorized agent of contracting business entity
(DeGareM)
.us
CERTIFICATE OF INTERESTED PARTIES
FORnn 1295
1 of 1
Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
i Name of business entity filing form, and the ciry, state and country of the business entity's place Certificate Number:
of business. 2024-1162181
LarMar Industries DFW
Odessa, TX United States oate Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 05/16/2024
being filed.
City of Lubbock Date Acknowledged:
05/28/2024
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
24-17944-KM
Provide bi-annual and annual generator maintenance and test emergency function of the Ciry of Lubbock's generator fleet.
4
Nature ofinterest
Name of Interested Parry Ciry, State, Country (place of business) (check applicable)
Controlling Intermediary
Larson, John Midland, TX United States X
Stanford, Clayton Midland, TX United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is , and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of , on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entiry
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.O.d378aba0