HomeMy WebLinkAboutResolution - 2024-R0249 - Contract 17933, Midwest Laboratories, Analysis Of Soil Samples - 05/14/2024Resolution No. 2024-R0249
Item No. 6.20
May 14, 2024
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BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, Contract No. 17933 for analysis for soil samples, by
and between the City of Lubbock and Midwest Laboratories, Inc., of Omaha, NE, and related
documents. Said Contract is attached hereto and incorporated in this resolution as if fully set
forth herein and shall be included in the minutes of the City Council.
Passed by the City Council on
ATTEST:
Courtney az, City Secretary
APPROVED AS TO CONTENT:
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Erik Rejino, Assistant City Manager
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RES.Contract- Midwest Labratories 17933
Mav 14. 2024 .
Resolution No. 2024-R0249
City of Lubbock
Contract for
Analysis for Soil Samples
Contract 17933
THIS CONTRACT made and entered into this 11 th day of Ma,� 2024, by and between the
City of Lubbock ("City"), and Midwest Laboratories, Inc. ,("Contractor").
WITNESSETFI:
WHEREAS, the City of Lubbock duly advertised for bids for Analysis for Soil Samples and
bids were received and duly opened as required by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized
the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase
and delivery of the said Analysis for Soil Samples
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
fnancial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
1. In accordance with City's specifications and Contractor's bid, copies of which are attached
hereto and made part hereof, Contractor will deliver to the City, Analysis for Soil Samples, and
more specifically referred to as Items 1-1 through 1-15 on the bid submitted by the Contractor
or in the specifications attached hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done
the work provided for in this Contract and to complete and finish the same according to the
attached specifications, offer, and terms and conditions contained herein.
3. The contract shall be for a term of three (3) years, beginning upon formal approval.
4. All stated annual quantities are approximations of usage during the time period to be covered by
pricing established by this bid. Actual usage may be more or less. Order quantities will be
determined by actual need. The City of Lubbock does not guarantee any specific amount of
compensation, volume, minimum, or maximum amount of services under this bid and resulting
contract.
5. The Contractor must maintain the insurance coverage required during the term of this contract
including any extensions. It is the responsibility of the Contractor to ensure that valid insurance
is on file with the Purchasing and Contract Management Department as required by contract or
contract may be terminated for non-compliance.
6. A) Prices quoted shall be guaranteed for a period for six (6) months upon City approval. The rate
may be adjusted at the City's discretion for the effective change in Consumer Price Index (CPI)
or Product Price Index (PPI) as appropriate.
B) Further, if the Contractor can provide documentation for actual charges for material, labor,
etc. that demonstrates that the change in CPI or PPI is not sufficient, the Contractor shall provide
such documentation to the City, and at the City's sole discretion, the contractual rate may be
further adjusted. If agreement regarding a new rate cannot be reached, the City shall terminate
at the end of the current contract period.
C) If an adjustment to pricing is granted under this section, the Contractor must provide the
Director of Purchasing and Contract Management written, quarterly documentation to justify the
ongoing adjustment. If no such documentation is timely received, the rate will automatically
revert to the initial, awarded rate.
7. This contract shall remain in effect until the first of the following occurs: (1) the expiration date,
(2) performance of services ordered, or (3) termination of by either party with a 30 day written
notice. The City of Lubbock reserves the right to award the canceled contract to the next lowest
and best bidder as it deems to be in the best interest of the city.
8. Contractor shall at all times be an independent contractor and not an agent or representative of
City with regard to performance of the Services. Contractor shall not represent that it is, or hold
itself out as, an agent or representative of City. In no event shall Contractor be authorized to
enter into any agreement or undertaking for or on behalf of City.
9. Insurance Requirements — Not Required
10. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other.
11. The City reserves the right to exercise any right or remedy to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a court of
competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to
exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are
cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict
between this provision and another provision in, or related to, this document, this provision shall
control.
12. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times, reserves
the right to audit Contractor's records and books relevant to all services provided to the City
under this Contract. In the event such an audit by the City reveals any errors or overpayments
by the City, Contractor shall refund the City the full amount of such overpayments within 30
days of such audit findings, or the City, at its option, reserves the right to deduct such amounts
owing the City from any payments due Contractor.
13. All funds for payment by the City under this contract are subject to the availability of an annual
appropriation for this purpose by the City. In the event of non-appropriation of funds by the City
Council of the City of Lubbock for the goods or services provided under the contract, the City
will terminate the contract, without termination charge or other liability, on the last day of the
then-current fiscal year or when the appropriation made for the then-current year for the goods
or services covered by this contract is spent, whichever event occurs �rst. If at any time funds
are not appropriated for the continuance of this contract, cancellation shall be accepted by the
Seller on 30 days prior written notice, but failure to give such notice shall be of no effect and the
City shall not be obligated under this contract beyond the date of termination.
14. The Contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent be
given, the Contractor shall insure the Subcontractor or shall provide proof on insurance from the
Subcontractor that complies with all contract Insurance requirements.
15. Contractor acknowledges by supplying any Goods or Services that the Contractor has read, fully
understands, and will be in full compliance with all terms and conditions and the descriptive
material contained herein and any additional associated documents and Amendments. The City
disclaims any terms and conditions provided by the Contractor unless agreed upon in writing by
the parties. In the event of conflict between these terms and conditions and any terms and
conditions provided by the Contractor, the terms and conditions provided herein shall prevail.
The terms and conditions provided herein are the final terms agreed upon by the parties, and any
prior conflicting terms shall be of no force or effect.
16. The Contractor (i) does not engage in business with Iran, Sudan or any foreign terrorist
organization and (ii) it is not listed by the Texas Comptroller under Section 2252.153, Texas
Government Code, as a company known to have contracts with or provide supplies or services
to a foreign terrorist organization. As used in the immediately preceding sentence, "foreign
terrorist organization" shall have the meaning given such term in Section 2252.151, Texas
Government Code.
17. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this
contract and the contractor or vendor agrees that the contract can be terminated if the
contractor or vendor knowingly or intentionally fails to comply with a requirement of that
subchapter.
To the extent Subchapter J, Chapter 552, Government Code applies to this agreement, Contractor
agrees to: (1) preserve all contracting information related to the contact as provided by the
records retention requirements applicable to the governmental body for the duration of the
contract; (2) promptly provide to the governmental body any contracting information related to
the contract that is in the custody or possession of the entity on request of the governmental
body; and (3) on completion of the contract, either: (A) provide at no cost to the governmental
body all contracting information related to the contract that is in the custody or possession of the
entity; or (B) preserve the contracting information related to the contract as provided by the
records retention requirements applicable to the governmental body.
18. Pursuant to Section 2271.002 of the Texas Government Code, a) This section applies only to a
contract that: (1) is between a governmental entity and a company with 10 or more full-time
employees; and (2) has a value of $100,000 or more that is to be paid wholly or partly from
public funds of the governmental entity. (b) A governmental entity may not enter into a contract
with a company for goods or services unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the
contract.
19. By entering into this Agreement, Contractor verifies that: (1) it does not, and will not for the
duration of the contract, have a practice, policy, guidance, or directive that discriminates against
a firearm entity or frearm trade association or (2) the veriiication required by Section 2274.002
of the Texas Government Code does not apply to the contract.
If Contractor is a company with 10 or more full-time employees and if this Agreement has a
value of at least $100,000 or more, Contractor verifies that, pursuant to Texas Government Code
Chapter 2274, it does not have a practice, policy, guidance, or directive that discriminates against
a firearm entity or firearm trade association; and will not discriminate during the term of the
contract against a firearm entity or frearm trade association.
Contractor represents and warrants that: (1) it does not, and will not for the duration of the
contract, boycott energy companies or (2) the verification required by Section 2274.002 of the
Texas Government Code does not apply to the contract.
If Contractor is a company with 10 or more fitll-time employees and if this Agreement has a
value of at least $100,000 or more, Contractor verifies that, pursuant to Texas Government Code
Chapter 2274, it does not boycott energy companies; and will not boycott energy companies
during the term of the Agreement. This verification is not required for an agreement where a
governmental entity determines that these requirements are inconsistent with the governmental
entity's constitutional or statutory duties related to the issuance, incurrence, or management of
debt obligations or the deposit, custody, management, borrowing, or investment of funds.
20. The Contractor shall retain all information received from or concerning the City and the City's
business in strictest confidence and shall not reveal such information to third parties without
prior written consent of the City, unless otherwise required by law.
21. The Contractor shall indemnify and save harmless the city of Lubbock and its elected officials,
officers, agents, and employees from all suits, actions, losses, damages, claims, or liability of
any kind, character, type, or description, including without limiting the generality of the
foregoing, all expenses of litigation, court costs, and attorney's fees, for injury or death to any
person, or injury to any properiy, received or sustained by any person or persons or property, to
the extent arising out of, related to or occasioned by, the negligent acts of the Contractor, its
agents, employees, and/or subcontractors, related to the performance, operations or omissions
under this agreement and/or the use or occupation of city owned property. The indemnity
obligation provided herein shall survive the expiration or termination of this agreement.
22. This Contract consists of the following documents set forth herein; Invitation to Bid No. 24-
17933-SB, Specifications, and the Bid Form.
-----INTENTIONALLY LEFT BLANK-----
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and
year first above written. Executed in triplicate.
CITY OF L
Tray Payne,
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ATTEST:
Courtney Paz, City Secretary
CONTRACTOR
BY
Authori ed Representative
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APPROV S O ONTENT: City, State, Zip Code
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Greg Ba�er, Interi Director of Water Utilities
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City of Lubbock, TX
ITB 24-17933-SB Analysis for Soil Samples
SPECIFICATIONS
1.0 GENERAL
1. The purpose of these specifications is to describe requirements for soil analyses to be performed on soil
and forage samples collected and composited by the City. Soil samples will be collected from the Lubbock
Land Application Site and the Hancock Land Application Site.
2. There are two major soil sampling events per year. Samples are generally sent in groups (or batches) of
approximately 12 to 15 samples. Forage samples are collected throughout the year and shipped in groups
of one to five samples. These dates and quantities are approximations only; they may or may not be
reflective of actual samples collected and/or shipped.
The laboratory must be accredited by the Texas Laboratory Accreditation Program (TLAP), methods, and
parameters of analysis. Preparation of soil samples must be in accordance with ASA, SSSA, NCR-13,
USDA Handbook 60 and/or USDA NRCS Soil Survey Laboratory Investigations Report No. 42,
Laboratory Methods Manual available at, http:llsoils.usda.gov/technicaUlmm/ or equivalent. Forage
samples will be prepared and analyzed in accordance with ASA, CSA, USDA, or equivalent methods.
NOTE: The City does not grind or dry soil and plant samples prior to shipment.
2.0 SCOPE OF WORK
The below-listed methods of analyses are required for bid items 1 through 15, respectively. Any request to use
equivalent lalternative methods must be aaproved. Request for approval must be submitted in accordance with
paragraph 3.2 under Section 1. INSTRUCTIONS TO BIDDERS.
1. Analyze soil for TKN (ppm), determined by Kjedahl digestion or an equivalent accepted procedure (Non-
Mercury). Total Nitrogen = TKN + nitrate —nitrogen (same as, organic-nitrogen+ ammonium-nitrogen +
nitrate-nitrogen) Nutritive parameters should be analyzed in extractable or available form. Digested with
sulfuric Acid for 1.5 hours at 420 degrees C. It is then distilled into a Boric Acid receiving solution and
titrated.
2. Analyze soil for Nitrate-Nitrogen (ppm) Extractable. From a 1 N KCL soil extract. Mg/kg (dry weight
basis) Cadmium reduction followed by colorimetric analysis on a segmented flow automated system. The
nitrate is extracted using 2 normal potassium chloride extracts on a 5:1 KCl:soil ratio.
3. Analyze soil for Ammonium-Nitrogen (ppm) Extractable. The ammonia is extracted using 2 normal
potassium chloride extracts on a 5:1 KCl:soil ratio. Aimnonia-nitrogen is analyzed using a colorimetric
analysis on a discrete automated system.
4. Analyze soil for Plant available: Phosphorus (ppm) Extractable Mehlich III with inductively coupled
plasma
5. Analyze soil for Potassium (ppm) Extractable Mehlich III with inductively coupled plasma
6. Analyze soil for Sodium (ppm) Extractable Mehlich III with inductively coupled plasma
7. Analyze soil for Magnesium (ppm) Extractable Mehlich III with inductively coupled plasma
8. Analyze soil for Calcium (ppm) Extractable Mehlich III with inductively coupled plasma .
9. Analyze soil (saturation paste) for Sodium Adsorption Ratio (SAR)
10. Analyze soil for EC (uSlcm); Electrical Conductivity (EC) determine from extract of 2:1 (vlv) waterlsoil
mixture. Obtained from SAR water saturated paste extract. dSlm(same as mmholcm)
11. Analyze Soil Water pH (Standard Units), Analyzed by the electrometric method in "Test methods for
Evaluating Solid Waste, EPA SW 846, 40 CFR 260.11. Method 9045 is appropriate for determining pH.
Soil pH method must use 2:1 (vlv) water to soil mixture.
12. Analyze forage samples for moisture, crude protein, Ca, P, K, Mg, Na, and nitrate-nitrogen
13. Water-soluble: Sodium, Calcium, and Magnesium: Obtained from SAR water saturated paste extract.
Reported in mg/L.
14. SAR = N"
(Ca+Mg
2
Express concentrations of Na, Ca, and Mg in the water saturated paste extract in milliequivalentslliter (meqlL)
to calculate the SAR. The SAR value is unitless.
15. Estimated shipping cost per box, as delivered from the COL to the lab (UPS ARS for example), each box
weighs less than 50 pounds. Box size is 1' x 1' x 1' or less. Each shipping box size is one cubic foot or
less. All Shipping containers to be returned to the Southeast Water Reclamation Plant, 3606 Guava
Avenue, Lubbock, TX 79403. Analysis results returned in 30 (thirty) days to Sampling and Monitoring
Department.
NOTE: NCR-13 is available from University of Missouri Extension Publication Service at 1-800-882-7216
and requesting SB 1001, Recommended Chemical Soil Test Procedures, at a cost of $6.00 (does not include
shipping). It may also be accessed on-line, in downloadable PDF at:
http:llmuextension.missouri.edu/xplorlspecialblsb 1001.htm#getpdf.
SSSA (Soil Science Society of America, Inc). Book Series 5 Methods of Soil Analysis Part 3: Chemical
Methods (1996)
USDA Agriculture Handbook 60 http:llwww.ars.usda.�pwa/riversidelussl
3.0 SCOPE OF WORK
Quality Assurance and Quality Control (QA/QC) must be performed in accordance with Texas Commission on
Environmental Quality (TCEQ) and EPA guidelines. It is also recommended that NCR- 13, Chapter 15 Laboratory
Quality Assurance Program guidelines are incorporated into the labs QA/QC program.
1. A copy of the Chain of Custody, furnished with each sample shipment, must be completed (signed
with an annotation of date & time received) and returned to Craig Henderson, Wastewater Treatment,
PO Box 2000, Lubbock, TX, 79457 within 30 days of sample receipt. An electronic copy of the signed
Chain of Custody is preferable, i.e., a scanned copy sent by e-mail.
2. Results of individual shipments must be returned within three weeks after sample receipt. Results
must be furnished in both hard copy and in an acceptable form of electronic media compatible with
Microsoft Excel or Access. Acceptable media forms are CD-ROM or downloadable from a secure
website. The following are also required to be returned to the City of Lubbock with results:
3. Copy of each analysis method used (you need provide only one hard copy of each method, unless
method changes during subsequent analysis events)
4. Annotation of inethod used for analyses
Laboratory QA/QC
Dates and Times of each analysis or analysis group
A copy of the Chain of Custody(s) — see item 5 above
Sodium Adsorption Ratio (SAR) results must show both analysis results and calculations
Samples will be shipped in coolers to the contracted lab in one-quart zip-top bags or equivalent.
Coolers must be returned to Sampling and Monitoring, Southeast Water Reclamation Plant, 3603
Guava Avenue Lubbock, TX, 79404
4.0 OTHER
1. All bidders must provide (as a required part of their bid) a list of references, including at least five cities,
engineering companies, or the equivalent for which they have conducted soil analyses. Bidder must
include a contact name, address, phone number, number of samples handled, and analyses performed for
each reference.
2. This information must clearly demonstrate the ability to handle the large number of samples and analyses
listed herein, within the time frame specified in item five above. Bids that do not provide references
specifed in this paragraph will not be considered for award of contract. If any part of this bid is to be
subcontracted, the required references, as stated above, must also be provided for the subcontractor.
Contractor must advise the City of any laboratory anomalies as soon as possible. Any re-analysis, if
required, will be processed at the Contractor's expense. Deviations from specifications will result in
contract termination.
4. For quality control purposes the City reserves the right to periodically send an undefined number of soil
samples to another laboratory. For quality control purposes the City reserves the right to periodically send
an undefined number of unknown soil samples to your laboratory. Sample quantities would be reduced
accordingly.
City of Lubbock, TX
Purchasing and Contract Management
Vendor Acknowledgement Form
In compliance with the Invitation to Bid, the undersigned Bidder having examined the Invitation to Bid,
instructions to bidders, General Conditions of the Agreement, Specifications, and being familiar with the
conditions to be met, hereby submits the following bid for furnishing the material, equipment, labor and
everything necessary for providing the items listed and agrees to deliver said items at the locations and for the
prices set forth on the bid form and/or the bid table associated with this bid.
A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of
form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are
obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind.
The Invitation to Bid is by reference incorporated in this contract.
Where applicable, prices are quoted as: F.O.B. Destination, Freight Pre-Paid and Allowed
Where applicable, delivery days are: Days After Receipt of Order (ARO)
Unless otherwise specified herein, the City may award the bid either item-by—item or on an all-or-
none basis for any item or group of items shown on the bid.
The City of Lubbock is seeking a contract for with one or more contractors. In order to assure adequate
coverage, the City may make multiple awards, selecting multiple vendors to provide the products
desired, if multiple awards are in the best interest of the City. A decision to make a multiple award of
this Bid, however, is an option reserved by the City, based on the needs of the City.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of o %, net
3o calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated
on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within
thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later.
Discounts for prompt payment requiring payment by the City within a stipulated number of days will be
interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a
correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later.
Discounts for payment in less than ten days will not be considered.
MOST FAVORED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price
charged anyone else, including its most favored customer, for like quality and quantity of the
products/services; does not include an element of profit on the sale in excess of that normally obtained by the
Bidder on the sale of products/services of like quality and quantity; and does not include any provision for
discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale
to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower
net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower
price(s) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental
entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized
interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government
Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder
shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders
in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate
in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would
apply?
The City of Lubbock, TX
ITB 24-17933-SB
Analysis for Soil Samples
BID FORM Midwest Laboratories
Location Omaha, NE
Total Cost $38,926.50
Approx Unit �xteoded '1'otal
# Items _ _ �TY UOM Price Cost Cost
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#1-I Analyze soil forTKN (ppm), determined by Kjedahl 345 EA $12.60 $4,347.00 $4,347.00
digestion or an equivalent accepted procedure (Non-
Mercury). Total Nitrogen = TKN + n�trate —nrtrogen (same
as, organic-nitrogen+ ammonium-nitrogen + nitrate-
nitrogen) Nutritive parameters should be analyzed in
extractable or available form. Digested with sulfuric Acid for
1.5 hours at 420 degrees C. It is then distilled into a Boric
Acid receiving solution and titrated.
# I-2 Analyze soil for Nitrate-Nitrogen (ppm) Extractable. From a
1 N KCL soil extract. Mg/kg (dry weight basis) Cadmium
reduction followed by colorimetric analysis on a segmented
flow automated system. The nitrate is extracted using 2
nortnal potassium chloride extracts on a 5: I KCl:soil ratio.
111-3 Analyze soil for Ammonium-Nitrogen (ppm) Extractable.
The ammonia is extracted using 2 normal potassium chloride
extracts on a 5: I KCl:soil ratio. Ammonia- nitrogen is
analyzed using a colorimetric analysis on a discrete
automated system.
# I-4 Analyze soil for Plant available: Phosphorus (ppm)
Extractable
Mehlich III with inductively coupled plasma
#1-5 Analyze soil for Potassium (ppm) Extractable Mehlich III
with inductively coupled plasma
#1-6 Analyze soil for Sodium (ppm) Extractable Mehlich 111 with
inductively coupled plasma
#1-7 Analyze soil for Magnesium (ppm) Extractable Mehlich 111
with inductively coupled plasma
#1-8 Analyze soil for Calcium (ppm) Extractable Mehlich 111 with
inductively coupled plasma
#I-9 Analyze soil (saturation paste) for Sodium Adsorption Ratio
(SAR)
#1-10 Analyze soil for EC (uSlcm); Electrical Conductivity (EC)
detertnine from extract of 2:1 (v/v) water/soil mixture.
Obtained from SAR water saturated paste extract.
dS/m(same as mmho/cm)
#1-11 Analyze Soil Water pH (Standard Units), Analyzed by the
electrometric method in "Test methods for Evaluating Solid
Waste, EPA SW 846, 40 CFR 260.11. Method 9045 is
appropriate for determining pH. Soil pH method must use 2:1
(v/v) water to soil mixture.
#1-12 Analyze forage samples for moisture, crude protein, Ca, P,
K, Mg, Na, and nitrate-nitrogen
#1-13 Water-soluble: Sodium, Calcium, and Magnesium: Obtained
from SAR water saturated paste extract. Reported in mg/L.
#1-14 SAR = Na/ Sqrt [( Ca + Mg)/ 2]Express concentrations o f
Na, Ca,and Mg in the water sat urated paste extract in
milliequivalents/ I i ter( meq/ L) to Calculate the SAR. Th e
SAR value is unitless
#1-IS Estimated shipping cost per box, as delivered from the COL
to the lab (UPS ARS for example), each box weighs less than
50 pounds. Box size �s 1' x 1' x I' or less. Each shipping box
size is one cubic foot or less. All Shipping containers to be
returned to the SEWRP. Analysis results retumed in 30
(thirty) days to Sampling and Monitoring Department.
345 EA
345 EA
$630 $2,173.50 $2,173.50
$5.50 $1,897.50 $1,897.50
345 EA $930 $3,208.50 $3,208.50
345 EA $0.00 $0.00 $0.00
345 EA $0.00 $0.00 $0.00
345 EA $0.00 $0.00 $0.00
345 EA $0.00 $0.00 $0.00
345 EA $21.00 $0.00 $7,245.00
345 EA $18.00 $6,210.00 $6,210.00
345 EA $0.00 $0.00 $0.00
75 EA $48.00 $3,600.00 $3,600.00
345 EA $0.00 $0.00 $0.00
345 EA $21.00 $7,245.00 $7,245.00
100 BOX $30.00 $3,000.00 $3,000.00
l+l
Other governmental entities that might have interests in this contract are Frenship Independent School
District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock
Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech
University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth.
YES � NO
• If you (the bidder) checked YES, the following will apply:
Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of
Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s)
awarded as a result of this solicitation. All purchases by governmental entities other than the City of
Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City
of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity
will order their own materials/service as needed.
ADDENDA
Bidder acknowledges receipt of addenda issued in regard to this solicitation:
Addenda No. Date
Addenda No. Date
Addenda No. Date
Addenda No. Date
INSURANCE REQUIREMENTS
I, the undersigned Bidder certify that the insurance requirements contained in this bid document have been
reviewed by me and my Insurance AgentBroker. If I am awarded this contract by the City of Lubbock, I will
be able to, within ten (10) business days after being notified of such award by the City of Lubbock, furnish a
valid insurance certificate to the City meeting all of the requirements defined in this bid.
If the time requirement specified above is not met, the City has the right to reject this proposal and award the
contract to another contractor. If you have any questions concerning these requirements, please contact the
Director of Purchasing & Contract Management for the City of Lubbock at (806) 775-2572.
SUSPENSION AND DEBARMENT CERTIFICATION
Federal Law (A-102 Common Rule and OMB Circular A-110) prohibits non-Federal entities from contracting
with or making sub-awards under covered transactions to parties that are suspended or debarred or whose
principals are suspended or debarred. Covered transactions include procurement contracts for goods or
services equal to or in excess of $25,000 and all non-procurement transactions (e.g., sub-awards to sub-
recipients).
Contractors receiving individual awards of $25,000 or more and all sub-recipients must certify that their
organization and its principals are not suspended or debarred by a Federal agency.
Before an award of $25,000 or more can be made to your frm, you must certify that your organization and
its principals are not suspended or debarred by a Federal agency.
I, the undersigned agent for the firm named below, certify that neither this firm nor its principals are suspended
or debarred by a Federal agency.
TEXAS GOVERNMENT CODE SECTION 2252.152
The undersigned representative of the undersigned company or business, being an adult over the age of
eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252, Section 2252.152, certify that
the company named above is not listed on the website of the Coinptroller of the State of Texas concerning the
listing of companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I further
certify that should the above-named company enter into a contract that is on said listing of companies on the
website of the Comptroller of the State of Texas, which do business with Iran, Sudan or any Foreign Terrorist
Organization, I will immediately notify the City of Lubbock Purchasing and Contract Department.
TEXAS GOVERNMENT CODE SECTION 2271.002
Company hereby certifies the following:
1. Company does not boycott Israel; and
2. Company will not boycott Israel during the term of the contract.
The following definitions apply to this state statute:
(1) "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any
action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with
Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not
include an action made for ordinary business purposes; and
(2) "Company" means an organization, association, corporation, partnership, joint venture, limited
partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary,
majority-owned subsidiary, parent company, or affiliate of those entities or business associations that exists
to make a profit.
This Certification is required from a Company if the Company has 10 or more full-time employees and
the contract for goods or services (which includes contracts formed through purchase orders) has a
value of $100,000 or more that is to be paid wholly or partly from public funds of the governmental
entity.
TEXAS GOVERNMENT CODE 2274
By entering into this Agreement, Contractor verifies that: (1) it does not, and will not for the duration of the
contract, have a practice, policy, guidance, or directive that discriminates against a firearm entity or
firearm trade association or (2) the verification required by Section 2274.002 of the Texas Government Code
does not apply to the contract.
If Contractor is a company with 10 or more full-time employees and if this Agreement has a value of at least
$100,000 or more, Contractor verifies that, pursuant to Texas Government Code Chapter 2274, it does not
have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade
association; and will not discriminate during the term of the contract against a firearm entity or firearm trade
association.
Contractor represents and warrants that: (1) it does not, and will not for the duration of the contract, boycott
energy companies or (2) the verification required by Section 2274.002 of the Texas Government Code does
not apply to the contract.
If Contractor is a company with 10 or more full-time employees and if this Agreement has a value of at least
$100,000 or more, Contractor verifies that, pursuant to Texas Government Code Chapter 2274, it does not
boycott energy companies; and will not boycott energy companies during the term of the Agreement. This
verification is not required for an agreement where a governmental entity determines that these requirements
are inconsistent with the governmental entity's constitutional or statutory duties related to the issuance,
incurrence, or management of debt obligations or the deposit, custody, management, borrowing, or investment
of funds.
INCOMPLETE YNFORMATION
Failure to complete or provide any of the information requested in this Request for Proposal, including
references, and/or additional information as information as indicated, may results in disqualification by
reason of "non-responsiveness".
CONTRACTOR ACKNOWLEDGEMENT
In compliance with this solicitation, the undersigned bidder, having examined the bid documents,
instructions to bidders, documents associated with the invitation to bid, and being familiar with the
conditions to be met has reviewed the above information regarding:
.
.
Insurance Requirements
Suspension and Debarment Certification
Texas Government Code Section 2252.152
Texas Government Code Section 2271.002
Texas Government Code 2274
SUBMISSION INFORMATION
An individual authorized to bind the company must sign the following section. Failure to execute this
portion may result in bid rejection.
THIS BID IS SUBMITTED BY Kayla Simms a
corporation organized under the laws of the State of Nebraska , or a partnership consisting of
or individual trading as
the City of
Tax ID No.: 47-0564465
Address: 13611 B street
City: Omaha
M/WBE Firm:l I Woman
:
Representative - must sign by hand
Native American
Other (Snecifvl
Date: March 18th 2024
Officer Name and Title: Kayla Simms Director, Brand and Business Development
Business Telephone Number 402-334-7770
American
State: Nebraska
Black American
Asian Pacific American
Please complete the information below.
FAX:
Zip: 68144
of
E-mail Address: ksimms@midwestlabs.com