HomeMy WebLinkAboutResolution - 2024-R0159 - Change Order No. 1 To Contract 17001, Utility Contractors Of America, Inc - 04/09/2024Resolution No. 2024-R0159
Item No. 6.23
Apri19, 2024
RESOLUTYON
BE IT RESOLVED BY TIIE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
and on behalf of the City of Lubbock, Change Order No. O 1 to that certain Contract No. 1700 ]
and between the City of Lubbock and Utility Contractors of America, Inc., for the Detroit Ave
Lift Station No. 34 replacement as per RFP 23-17001-TF, and related documents. Said Cha
Order No. Ol is attached hereto and incorporated in this resolution as if fully set forth herein
shall be included in the minutes of the City Council.
Passed by the City Council on A}�ril 9, 2024
A'1" 'EST:
Courtney Paz, City Secretary
APl'ROVED AS TO CONTENT:
� `-
Erik Rejino, Assistant City Manager
APPROVED AS TO FORM:
K lli Leisure, Senior Assistant City Attorney
ccdocslRES.ChgOrd#1-Contract 17001 Detroit Lift Station
3.19.24
Office of Purchasing and Contract Management
Change Order
Contract No: 17001 Contractor: Utility Contractors of America, Inc.
Change Order No: 1 Contract Title: Detroit Avenue Lift Station No.34 Replacement
Bid/RFP No: RFP 23-17001-TF Project No: 92591
"Change Order" means a written order to a Contractor, executed by the Owner, in accordance with the Contract authorizing an addition to, deletion
from, or adjustment or revision of the requirements of the Contract documents, or an adjushnent to the compensation payable to the Contractor, or to
the time for performance of the Contract and completion of the project, or a combination thereof, which does not alter the nature of project and is an
integral part of the project objective. Adjustments to "Estimated Quantities" to a line time in a Unit Price Contract do not require a Change Order. All
work that alters the nature of the construction or that is not an integral part of the project objective must be let out for public bid.
Description of Change (alteration, deviation, additioo, or deletion) caused by conditions encountered during construcNon not covered by the
pec�ticanons ana arawmQs ot rne pro�ect (anacnea aaa�nona� pages �s necessary:
This change order is due to several Field Orders issued during construction, including
1. FO-001 (Deleted various quantities from contract for value engineering)
2. FO-002 (Modification to SCADA system)
3. FO-003 (Electrical equipment rack canopy lighting modification)
4. FO-004 (Landscape trees and pedestrian gate modifications)
5. FO-005 (Asphalt limits modifications)
6. Time extension for construction to add 90-days for substantial completion and 1
for final
Where the Change Order is negotiated, the Change Order must be fully documented and itemized as to costs, including material quantities, material
costs, taxes, insurance, employee benefits, other related costs, profit and overhead. Where certain unit prices are contained in the initial Contract, no
deviations are allowed in computing negotiated change order costs.
ITEMIZED COSTS MUST BE FULLY DOCUMENTED AND ATTACHED TO THIS FORM.
ITEM DESCRIPTION AMOUNT
A. ORIGINAL CONTRACT VALUE: $ 1 565,668.00
B. AMOUNT OF THIS CHANGE ORDER: Note: Council a roval re uired if (+1-) $50,000 $ 247,022.00
COST CENTER: 9242 ACCOLJNT: 92591
C. PERCENT OF CONTRACT VALUE THIS CHANGE ORDER BIA -15.78 %
D. AMOUNT OF PREVIOUS CHANGE ORDERS: $ 0.00
E. TOTAL AMOUNT OF ALL CHANGE ORDERS B}D $ 247,022.00
F. PERCENT OF CONTRACT OF ALL CHANGE ORDERS EIA : 25%maximum) -15.78 %
G. NEW CONTRACT AMOUNT A+E): $ 1,318,646.00
It is mutually agreed that the above dollar amount and the time extension, as applicable, as set forth in this Change Order constitutes full compensation
to the Contractor for all costs, expenses and damages to the Contractor, whether direct, consequential or otherwise, in anyway incident to, or arising
out of, or resulting directly or indirectly; from the work performed or modified by the Contractor under this Change Order.
This Chanee Order is not valid without the followin� siQnatures (nlease sisn in order and return 3 oriQinals with the Contract Cover Sheet to
PurchasinQ and Contract ManaPement denartment): �� ��
�.•���,�.��,�.
Jonathan Ziegner � � �°:���'� 03-14-24
_ a�rxo:�m.i�iemaosroa
( I) Contractor Date (2) Project Architect/Engineer Date
3 Jr zY
(3) Owner's Representative Date
(5) Capital Project Manager
(7) Mayor
Council
Date
. • � .
�. -
Agenda Item #: 6.23 Resolution #:
3i$-�
Date
3-1�1�
Date
Date
2024-R0159
PUR-45 (Rev 0812018)
Project
Owner
Contractor
Construction Manager
Design Professional
Detroit Avenue Lift Station No.34 Replacement
City of Lubbock
Utility Contractors of America, Inc.
City of Lubbock / Freese and Nichols, Inc.
Freese and Nichols, Inc.
Change Order No. 1 �ate 03-13-24
Make the following modifications to the Contract Documents:
Item Description
1 Value Engineering — Various Quantity Deletions (Field Order No.l)
2 Modification to SCADA system (Field Order No.2)
3 Elec Equipment Rack Canopy Lighting Modification (Field Order No.3)
4 Landscape Trees and Pedestrian Gate Modifications (Field Order No.4)
5 Asphalt Limits Modification (Field Order No.S)
Net Change in Contract Price this Change Order
Net Change in Contract Times this Change Order
Current
06-08-24
The compensation in this Change Order is the full, complete, and final compensation for all costs Contractor may
incur because of or relating to this change whether said costs are known, unknown, foreseen, or unforeseen at this
time, including without limitation, any cost for delay, exiended overhead, ripple or impact cost, or any other effect
on changed or unchanged Work because of this Change Order. The changes in Contract Times are the complete and
fina/ adjustments for impacts to the ability of Contractor to complete the Work within the Contract Times and are
the only adjustments to which Contractor is entitled. All terms and provisions of the Contract Documents remain in
effect except as specifically modified by this Change Order.
a. Original Contract Price
b. Previously Approved Change Order/Contract Amendment Amounts
c. Adjusted Contract Price ( a+ b)
d. Contract Amendment Amount
e. Revised Contract Price ( c+ d)
f. Percent Change in Contract Price to Date
Original Previous
Substantial Completion Date 03-10-24 03-10-24
Final Completion Date 04-09-24 04-09-24
Recommended by Design Professional
Robb Otey, P.E.
Name
Approved by Contractor
03-13-24
Date
Jonathan Ziegner 03-13-24
Name Date
07-08-24
Change Order
Project Number
RFP 23-17001-TF
LU623122
LUB23122
Change Amount
$ (80,203.00)
$ (179,275.00)
$ 0.00
$ (4,680.00)
$ 17,136.00
$ (247,022.00)
90 days
$ 1,565,668.00
$ 0.00
$ 1,565,688.00
$ (247,022.00)
$ 1,318,646.00
-15.78 %
Recommended by Construction Manager
N/A N/A
Name Date
Approved by Owner
Zoltan Fekete, P.E.
Name
03-13-24
Date
Change Order Page 1 of 1
r-� NICHOLS
Field Order
PROJECT
OWNER
BUILDER
DESIGNER
CM
FO No. FO-001
Specification
Detroit Avenue Lift Station No. 34 Replacement
City of Lubbock
Utility Contractors of America
Freese and Nichols, Inc.
Robb Otey
FO Description
Value Engineering - Various
Quantity Deletions
Various spec sections
PROJECT NUMBER
Drawing/Detail G-4, C(5, 7-10), E(5-12), and PI-3
Make the fol/owing modifications to the Contract Documents as set forth in this Field Order pursuant to the
Genera/ Conditions of the Contract Documents. It is the Construction Manager's and Engineer's opinion that
this Fie/d Order does not alter the Contract Price or the Contract Time. Notify the Construction Manager prior to
commencing the Work and submlt a Change Proposal if the Builder does not agree wfth the Construction
Manager's and Engineer's opinion.
Detail Desc.
Attachments
Status
Action
The following bid items shall be adjusted as follows: 1. Bid Item #1-15 Site Grounding and
Bounding, Associated Receptacles and Lighting 1 LS S224,050 - Keep lump sum price as
originally bid, but only bill up to $204,050 for a reduction of $20,000 for eliminating
lightning protection. 2, Bid Item #1-17 Cable and Conduit 1 LS for $95,000 - Keep lump
sum price as originally bid, but only bill up to $69,000 for a$20,000 price reduction for
removing the concrete encasement around the underground electrical conduits and a
$6000 reduction for deleting electrical pull box. 3. Bid Item #1-19 Start-up and Testing 1
LS $45,000 - Keep lump sum price as originally bid, but only bill up to $39,000 for
eliminating third-party testing. 4. Bid Item #1-20 Aerator at Lift Station (Wet Well Wizard
or Approved Equal)1 LS $28,203 - The aerator has been removed from the project.
Therefore, no billing to this bid item will be allowed. It should be noted that the bid
proposal had this bid item at 79 LF at $379/LF for a total of $28,203 which was not
correct. It should have been bid as 1 LS, but in discussions with the City and UCA, the
total amount of $28,203 was the intended lump sum price.
FO-001-RevisedsheetsperFieldOrderNo.l-Robb Otey-Pending.pdf
Filed as Received
Final Distribution
Submitted By Robb Otey Date 04-13-2023
r-� NICHOLS
Field Order
Project
Owner
Builder
Designer
CM
FO No. FO-002
Specification
Drawing/Detail
Modification to SCADA system
City of Lubbock
Utility Contractors of America
Freese and Nichols, Inc.
Robb Otey
40 90 02
N/A
FO Description
Project Number
Modification to SCADA system
Make the following modifications to the Contract Documents as set forth in this Field Order pursuant to
the Genera! Conditions of the Contract Documents. It is the Construction Manager's and Engineer's opinion
that this Field Order does not alter the Contract Price or the Contract Time. Notify the Construction
Manager prior to commencing the Work and submit a Change Proposal if the Builder does not agree with
the Construction Manager's and Engineer's opinion.
Detailed Desc.
1. The SCADA design shall be modified per the following: a. The PLC-001 shall be
removed from design. b. The Time Mark Model 4052 Pump-Down Controller shall
be provided and mounted to the inner-door of the Pump Control Panel and be used
to control the lift station's pumping operations. The existing SCADAPack RTU shall
be reused and receive alarm signals from the Time Mark Controller. The SCADAPack
RTU shall also receive any other status/alarm signals on site including but not
limited to LP1-SPD and MTS-1. The final I/O count for the Lift Station will be
determined during the shop drawing review phase. c. Pump Control Panel enclosure
shall be a door-in-door enclosure and shall be large enough to house, the existing
SCADAPack RTU, existing MDS radio module, 24VDC power source and all other
equipment identified in the specification. a. The I/O being sent to the SCADAPack
RTU shall be terminated by the contractor on terminal blocks inside the pump
control panel. Contractor shall provide clearly labeled wires from the terminal blocks
to be used by the Owner to terminate to the SCADAPack RTU. b. The SCADAPack
RTU and MDS Radio module will be installed and programmed by the Owner. c. The
panel shall be provided with 24VDC power supply to power the Owner installed
SCADAPack RTU and MDS Radio module. d. The panel shall have provisions in the
bottom of the enclosure to terminate the Owner provided coaxial cable associated
with the MDS Radio module. 2. One additional spare conduit run shall be installed
as provisions for the city to install their radio communications system. The conduit
shall be a 2" spare conduit and run from the Pump Control Panel down into the
proposed concrete slab and head to the South edge of the slab and extend a
minimum of 2'-0" beyond the slab. Conduit shall be capped and include pull string.
Contractor shall coordinate with the Owner for exact location to stub out spare
conduit prior to pouring slab. 3. Bid Item No.13 (Pump Control Panel) shall show a
credit of $109,SOOin the Schedule of Values. 4. Bid Item No.16 (SCADA) shall show a
credit of $69,775 in the Schedule of Values. S. Contractor shall reflect these
modifications on their as-built drawings.
Attachments FO-002-Modification to SCADA system-Robb Otey-Pending.pdf
Status Filed as Received
Action Final Distribution
Submitted By Robb Otey Date 06/27/2023
Field Order
Project
Owner
Contractor
Detroit Lift Station No.34
City of Lubbock (City)
Utility Contractors of America (UCA)
Construction Manager Freese and Nichols, Inc. (FNI)
Design Professional Freese and Nichols, Inc. (FNI)
Field Order No. 3 Date 6/9/2023
Project Number
LU623112
LU 623112
Contractor is directed to make the changes in [he Work described in this Field Order. OPT has determined that this
change in the Work can be accomplished without a change in the Contract Price or Contract Times. Submit a
Change Proposal if Contractor believes that this Field Order justifies an adjustment in the Contract Price or Contract
Times before proceeding with the Work described below:
1. The electrical equipment rack canopy lighting design shall be modified per the following:
a. The Light Fixture Schedule shall be modified per the following:
1. Light fixture type "B" shall have the manufacturer replaced with Holophane.
2. Light fixture type "B" shall have the catalog number replaced with the following: PPSQL2-P10-30K-
80 C R I-M V O LT-G L-T5 R-AO.
3. Light fixture type "B" shall have the description replaced with the following: PARKPAK LED, 25W
LED PACKAGE, 3000K CCT, 80CR1, AUTO-SENSING VOLTAGE (120V-277V), BOROSILICATE GLASS
LENS (STANDARD), TYPES RECTANGULAR, FIELD ADJUSTABLE OUPUT.
4. Light fixture type "B" shall have the input watts replaced with 25W.
5. Light fixture schedule notes shall include the addition of the following note: FIXTURE TYPE B SHALL
HAVE THE FIELD ADJUSTABLE OUPUT SET INITIALLY TO POSITION 3.
6. All changes noted above can be seen in red for the attached light fixture schedule.
b. The three canopy light fixtures shall be replaced by two new light fixtures as altered in the light fixture
schedule. The two new light fixtures shall be evenly spaced along the width of the canopy as to evenly
distribute the light under the canopy.
c. The new light fixtures shall have their field adjustable output set to the "3" position when initially
installed and then shall be adjusted to the owner's satisfaction.
Approved by Design Professional
Name
Date
Issued by Construction Manager
Name
Date
Field Order Page 1 of 1
Field Order
Project
Owner
Detroit Lift Station No.34
City of Lubbock (City)
Contractor Utility Contractors of America (UCA)
Construction Manager Freese and Nichols, Inc. (FNI)
Design Professional
Field Order No. 4
Freese and Nichols, Inc. (FNI)
Date 02-20-24
Project Number
RFP 23-17001-TF
LU 623112
LU623112
Contractor is directed to make the changes in the Work described in ihis Field Order. OPT has determined that this
change in the Work can be accomplished withoui a change in the Contract Price or Contract Times. Submit a
Change Proposal if Contractor believes that this Field Order justifies an adjustment in the Contract Price or Contract
Times before proceeding with the Work described below:
Reduction of Eastern Red trees from 18 EA to 8 EA, per Sheet C-10 (R1), for a price reduction of $4,680 which shall
be applied to Bid Item 1-24 (Site Restoration). This field order also includes the relocation of the pedestrian gate
from the vehicular gate to the fence, as shown in Sheet C-10 (R2). Included in this work is the construction of a 4"
concrete landing between the drive and the relocated pedestrian gate. The relocation of the pedestrian gate, and
its associated changes, will be at no additional cost to the City.
Approved by Design Professional
Robb Otey, P.E.
Name
02-28-24
Date
Issued by Construction Manager
N/A N/A
Name Date
Field Order Page 1 of 1
Field Order
Project
Owner
Contractor
Detroit Lift Station No.34
City of Lubbock (City)
Utility Contractors of America (UCA)
Construction Manager Freese and Nichols, Inc. (FNI)
Design Professional Freese and Nichols, Inc. (FNI)
Field Order No. S Date 03-07-24
Project Number
RFP 23-17001-TF
LUB23112
LU623112
Contractor is directed io make the changes in the Work described in this Field Order. OPT has determined thai this
change in ihe Work can be accomplished without a change in Lhe Contraci Price or Contract Times. Submit a
Change Proposal if Contractor believes that this Field Order justifies an adjustment in the Contract Price or Contract
Times before proceeding with the Work described below:
Asphalt paving within Detroit Avenue to be squared to the roadway rather than along the trench cuts for the
gravity main and force main. This results in an increase from 267 SY to 429 SY per Bid Item #1-09. Price increased
for this change is from $30,912 to $48,048, or a net increase of $17,136. UCA to reflect change in limits of new
asphalt paving in contractor's as-built drawings.
Approved by Design Professional
Robb Otey, P.E.
Name
03-07-24
Date
Issued by Construction Manager
N/A N/A
Name Date
Field Order Page 1 of 1