HomeMy WebLinkAboutResolution - 2024-R0170 - Contract 17972 With Lydick-Hooks Roofing, Co, Roofing Repair - 04/09/2024Resolution No. 2024-R0170
Item No. 6.31
April 9, 2024
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, Contract No. 17972 for Minor Repair Services-
Section 1-Roofing Repair, by and between the City of Lubbock and Lydick-Hooks Roofing Co.
of Lubbock, Inc., and related documents. Said Contract is attached hereto and incorporated in
this resolution as if fully set forth herein and shall be included in the minutes of the City
Council.
Passed by the City Council on __ A.�ril 9, 2024 __
TRAY PAYN ,, R
ATTES '.
Courtney Paz, City Secretary
APPROVED AS TO CONTENT:
C� � * r
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Erik Rejino, Assistant City Manager
APPRO�JF�S AS'Ti0 FORM:
ll Sat�f►�fkEe,`"l�te�'fi�15 City Attorney
ccdocs IIIRES.Contract 17972-Lydick Hooks
March 21, 2024
Resolution No. 2024-R0170
City of Lubbock
Contract for
Minor Repair Services
Contract 17972
THIS CONTRACT made and entered into this � day of �nril , 2024, by and between the
City of Lubbock ("City"), and Lvdick-Hooks Roofing Co. of Lubbock, Inc., ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for Minor Repair Services and bids
were received and duly opened as required by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized
the execution, in the name of the City of Lubbock a contract with said Contractor covering the
purchase and delivery of the said Minor Repair Services.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
1. In accordance with City's specii►cations and Contractor's bid, copies of which are attached
hereto and made part hereof, Contxactor will deliver to the City, Minor Repair Services, and
more specifically referred to as Section I— Roo�ng Repair on the bid submitted by the
Contractor or in the specifications attached hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done
the work provided for in this Contract and to complete and finish the same according to the
attached specifications, offer, and terms and conditions contained herein.
3. The contract shall be for a term of one (1) year, with the option of four (4), one year extensions,
said date of term beginning upon formal approval. This Contract will renew automatically for
the additional terms, unless either Party gives 90-day written notice to terminate the Contract.
4. All stated annual quantities are approximations of usage during the time period to be covered by
pricing established by this bid. Actual usage may be more or less. Order quantities will be
determined by actual need. The City of Lubbock does not guarantee any specific amount of
compensation, volume, minimum, or maximum amount of services under this bid and resulting
contract.
5. The Contractor must maintain the insurance coverage required during the term of this contract
including any extensions. It is the responsibility of the Contractor to ensure that valid insurance
is on file with the Purchasing and Contract Management Department as required by contract or
contract may be terminated for non-compliance.
6. A) Prices quoted shall be guaranteed for a period for six (6) months upon City approval. The rate
may be adjusted at the City's discretion for the effective change in Consumer Price Index (CPI)
or Product Price Index (PPI) as appropriate.
B) Further, if the Contractor can provide documentation for actual charges for material, labor,
etc. that demonstrates that the change in CPI or PPI is not sufficient, the Contractor shall provide
such documentation to the City, and at the City's sole discretion, the contractual rate may be
further adjusted. If agreement regarding a new rate cannot be reached, the City shall terminate
at the end of the current contract period.
C) If an adjustment to pricing is granted under this section, the Contractor must provide the
Director of Purchasing and Contract Management written, quarterly documentation to justify the
ongoing adjustment. If no such documentation is timely received, the rate will automatically
revert to the initial, awarded rate.
7. This contract shall remain in effect until the first of the following occurs: (1) the expiration date,
(2) performance of services ordered, or (3) ternunation of by either party with a 30 day written
notice. The City of Lubbock reserves the right to award the canceled contract to the next lowest
and best bidder as it deems to be in the best interest of the city.
Contractor shall at all times be an independent contractor and not an agent or representative of
City with regard to performance of the Services. Contractor shall not represent that it is, or hold
itself out as, an agent or representative of City. In no event shall Contractor be authorized to
enter into any agreement or undertaking for or on behalf of City.
9. Insurance Requirements
SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed
Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named
underwriter(s) to the coverages, limits, and ternunation provisions shown thereon, and which shall
furnish and contain all required information referenced or indicated thereon. THE CITY SHALL HAVE
NO DUTY TO PAY OR PERFORM UNDER THIS CONTR.ACT UNTIL SUCH CERTIFICATE
SHALL HAVE BEEN DELIVERED TO THE CITY.
SECTION B. The City reserves the right to review the insurance requirements of this section during
the effective period of the contract and to require adjustment of insurance coverages and their limits
when deemed necessary and prudent by the City based upon changes in statutory law, court decisions,
or the claims history of the industry as well as the Contractor.
SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as
are approved by the City, the Contractor shall obtain and maintain in full force and effect for the duration
of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by
companies approved by the State of Texas and acceptable to the City, in the following type(s) and
amount(s):
Commercial General Liability Requirements: $1M occurrence /$2M aggregate (can be
combined with an Excess Liability to meet requirement). CGL is required in ALL contracts.
It is perhaps the most important of all insurance policies in a contractual relationship. It
insures the Contractor has broad liability coverage for contractual activities and for
completed operations.
Commercial General Liability to include Products — Completion/OP, Personal and
Advertising Injury, Contractual Liability, Fire Damage (any one fire), and Medical Expenses
(any one person).
Automobile Liabilitv Requirements: $1 M/occurrence is needed
Professional Liabilitv Requirements: $1 M/occurrence
Workers Compensation and Employer Liability Requirements: Statutory. If the vendor is an
independent contractor with no employees and are exempt from providing Workers'
Compensation coverage, they must sign a waiver (obtained from COL Purchasing) and
include a copy of their driver's license...Employer Liability ($1M) is required with Workers
Compensation.
• The City of Lubbock (including its officials, employees and volunteers) shall be
afforded additional insured status on a primary and non-contributory basis on all
liability policies except professional liabilities and workers' comp.
• Waivers of Subrogation are required for CGL, AL, and WC.
• To Include Products of Completed Operations endorsement.
• Carrier will provide a 30-day written notice of cancellation, 10-day written notice for
non-payment.
• Carriers must meet an A.M. Best rating of A- or better.
• Subcontractors must carry same limits as listed above.
IMPORTANT: POLICY ENDORSEMENTS
The Contractor will provide copies of the policies without expense, to the City and all endorsements
thereto and may make any reasonable request for deletion, revision, or modification of particular policy
terms, conditions, limitations, or exclusions (except where policy provisions are established by law or
regulation binding upon either of the parties hereto or the underwriter of any of such policies). Upon
such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in
policy coverages, and shall pay the cost thereof. Any costs will be paid by the Contractor.
REQUIRED PROVISIONS
The Contractor agrees that with respect to the above required insurance, all insurance contracts and
certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the
following required provisions:
a. Name the City of Lubbock and its officers, employees, and elected representatives as additional
insureds, (as the interest of each insured may appear) as to all applicable coverage;
b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change;
c. Provide for notice to the City at the address shown below by registered mail;
d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees,
and elected representatives for injuries, including death, property damage, or any other loss to
the extent same may be covered by the proceeds of insurance;
e. Provide that all provisions of this contract concerning liability, duty, and standard of care
together with the indemniiication provision, shall be underwritten by contractual liability
coverage sufficient to include such obligations within applicable policies.
NOTICES
The Contractor shall notify the City in the event of any change in coverage and shall give such notices
not less than 30 days prior the change, which notice must be accompanied by a replacement
CERTIFICATE OF INSURANCE.
All notices shall be given to the City at the following address:
Marta Alvarez, Director of Purchasing & Contract Management
City of Lubbock
1314 Avenue K, 9�' Floor
Lubbock, Texas 79401
SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by
the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents
as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by
the insurance company exonerate the Contractor from liability.
10. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other.
11. The City reserves the right to exercise any right or remedy to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a court of
competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to
exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are
cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict
between this provision and another provision in, or related to, this document, this provision shall
control.
12. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times, reserves
the right to audit Contractor's records and books relevant to all services provided to the City
under this Contract. In the event such an audit by the City reveals any errors or overpayments
by the City, Contractor shall refund the City the full amount of such overpayments within 30
days of such audit findings, or the City, at its option, reserves the right to deduct such amounts
owing the City from any payments due Contractor.
13. All funds for payment by the City under this contract are subject to the availability of an annual
appropriation for this purpose by the City. In the event of non-appropriation of funds by the City
Council of the City of Lubbock for the goods or services provided under the contract, the City
will terminate the contract, without termination charge or other liability, on the last day of the
then-current fiscal year or when the appropriation made for the then-current year for the goods
or services covered by this contract is spent, whichever event occurs first. If at any time funds
are not appropriated for the continuance of this contract, cancellation shall be accepted by the
Seller on 30 days prior written notice, but failure to give such notice shall be of no effect and the
City shall not be obligated under this contract beyond the date of termination.
14. The Contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent be
given, the Contractor shall insure the Subcontractor or shall provide proof on insurance from the
Subcontractor that complies with all contract Insurance requirements.
15. Contractor acknowledges by supplying any Goods or Services that the Contractor has read, fully
understands, and will be in full compliance with all terms and conditions and the descriptive
material contained herein and any additional associated documents and Amendments. The City
disclaims any terms and conditions provided by the Contractor unless agreed upon in writing by
the parties. In the event of conflict between these terms and conditions and any terms and
conditions provided by the Contractor, the terms and conditions provided herein shall prevail.
The terms and conditions provided herein are the final terms agreed upon by the parties, and any
prior conflicting terms shall be of no force or effect.
16. The Contractor (i) does not engage in business with Iran, Sudan or any foreign terrorist
organization and (ii) it is not listed by the Texas Comptroller under Section 2252.153, Texas
Government Code, as a company known to have contracts with or provide supplies or services
to a foreign terrorist organization. As used in the immediately preceding sentence, "foreign
terrorist organization" shall have the meaning given such term in Section 2252.151, Texas
Government Code.
17. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this
contract and the contractor or vendor agrees that the contract can be terminated if the
contractor or vendor knowingly or intentionally fails to comply with a requirement of that
subchapter.
To the extent Subchapter J, Chapter 552, Government Code applies to this agreement, Contractor
agrees to: (1) preserve all contracting information related to the contact as provided by the
records retention requirements applicable to the governmental body for the duration of the
contract; (2) promptly provide to the governmental body any contracting information related to
the contract that is in the custody or possession of the entity on request of the governmental
body; and (3) on completion of the contract, either: (A) provide at no cost to the governmental
body all contracting information related to the contract that is in the custody or possession of the
entity; or (B) preserve the contracting information related to the contract as provided by the
records retention requirements applicable to the governmental body.
18. Pursuant to Section 2271.002 of the Texas Government Code, a) This section applies only to a
contract that: (1) is between a governmental entity and a company with 10 or more full-time
employees; and (2) has a value of $100,000 or more that is to be paid wholly or partly from
public funds of the governmental entity. (b) A governmental entity may not enter into a contract
with a company for goods or services unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the
contract.
19. By entering into this Agreement, Contractor verifies that: (1) it does not, and will not for the
duration of the contract, have a practice, policy, guidance, or directive that discriminates against
a firearm entity or firearm trade association or (2) the veriiication required by Section 2274.002
of the Texas Government Code does not apply to the contract.
If Contractor is a company with 10 or more full-time employees and if this Agreement has a
value of at least $100,000 or more, Contractor verifies that, pursuant to Texas Government Code
Chapter 2274, it does not have a practice, policy, guidance, or directive that discriminates against
a firearm entity or firearm trade association; and will not discriminate during the term of the
contract against a firearm entity or firearm trade association.
Contractor represents and warrants that: (1) it does not, and will not for the duration of the
contract, boycott energy companies or (2) the verification required by Section 2274.002 of the
Texas Government Code does not apply to the contract.
If Contractor is a company with 10 or more full-time employees and if this Agreement has a
value of at least $100,000 or more, Contractor verifies that, pursuant to Texas Government Code
Chapter 2274, it does not boycott energy companies; and will not boycott energy companies
during the term of the Agreement. This verification is not required for an agreement where a
governmental entity determines that these requirements are inconsistent with the governmental
entity's constitutional or statutory duties related to the issuance, incurrence, or management of
debt obligations or the deposit, custody, management, borrowing, or investment of funds.
20. The Contractor shall retain all information received from or concerning the City and the City's
business in strictest confidence and shall not reveal such information to third parties without
prior written consent of the City, unless otherwise required by law.
21. The Contractor shall indemnify and save harmless the city of Lubbock and its elected officials,
officers, agents, and employees from all suits, actions, losses, damages, claims, or liability of
any kind, character, type, or description, including without limiting the generality of the
foregoing, all expenses of litigation, court costs, and attorney's fees, for injury or death to any
person, or injury to any property, received or sustained by any person or persons or property, to
the extent arising out of, related to or occasioned by, the negligent acts of the Contractor, its
agents, employees, and/or subcontractors, related to the performance, operations or omissions
under this agreement and/or the use or occupation of city owned property. The indemnity
obligation provided herein shall survive the expiration or ternunation of this agreement.
22. This Contract consists of the following documents set forth herein; Invitation to Bid No. 24-
17839-KM, Specifications, and the Bid Form.
-----INTENTIONALLY LEFT BLANK-----
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and
year first above written. Executed in triplicate.
CITY OF LUBBOCK CONTRACTOR
APPROVED AS TO CONTENT:
BY�� �
Authorized Representative
`�,1� �s �
Print Name
J "1��-t'��b1} �S 1 -
Address
���r� ��. 1 °►�]�.
City, State, Zip Code
Courtney Paz, City Secretary
�L
Mark Z vicar, � or of Facilities Management
City of Lubbock, TX
ITB 24-17839-KM
Minor Service Repairs
Specifications
Intent - The purpose of this bid is to provide the City of Lubbock with qualified contractors to perform minor
repairs for the following services: Rooiing, HVAC, Electrical, Plumbing, Fence Repair, Glass Repair,
Overhead Door Repair, Doors & Hardware Repair, Drain Cleaning, Parking Lot Painting/RepairlCleaning,
and Backflow Testing (Fire line & Irrigation). The bidders hereby agree to furnish all labor, materials, and
supplies and to provide the service in accordance with the bid document. This bid is broken down into seven
sections: Section I for Roofmg Services; Section II for HVAC Services; Section III for Electrical Services;
Section IV for Plumbing Services; Section V for Fence Repair Services; Section VI for Glass Repair
Services; Section VII for Overhead Door Repair Services; Section VIII for poors and Hardware; Section IX
for Drain Cleaning; Section X for Parking Lot Painting/Cleaning/Repair; Section XI for Backflow Testing
(Fire line & Irrigation): Section XII Drywall Repair and Painting; Section XII; Section XIII Welding & Metal
Fabrication.
Multiple Award — The city may award up to three vendors (primary, secondary, tertiary), as available, by
service. The City will endeavor to utilize vendors in order of award. However, the City may utilize other
vendor in the vendor that 1) a contract vendor is not or is unable to be in compliance with any contract or
delivery requirement; 2) it is in the best interest of the City to do so regardless of reason.
Estimates: The City reserves the right to secure pricing prior to commencement of work and solicit
competitive bidding, if in the opinion of the City, pricing received is determined to be unreasonable compared
to industry standards.
Repairs and New Installations Firm Quotes: The City will request price quotes for new installation and
repair projects. These quotes shall be firm pricing and are not to exceed the specified amount quoted for any
specific project unless the scope of the project changes and the change order(s) are approved in writing by
the respective City department. Prior to the City issuing a notice to proceed, Contractor shall provide the
City with a written proposal detailing the scope of services and providing the cost for the proposed work.
These quotes must utilize the contracted labor rates and contracted materials cost plus markup in
order to utilize this contract.
The omission, within a bid submittal, of specific reference to any equipment, materials, or labor necessary
for performance of contract per specifications, shall not relieve contractor of responsibility for furnishing
such equipment, materials or labor. The Contractor shall assign only the necessary personnel to complete the
required work. The City Department representative reserves the right to question and audit the number of
personnel assigned to a particular job and the number of hours that are being billed. At the time the work
order is issued, Contractor must inform the requesting City Department representative of the approximate
start-time and estimated job completion time. Contractor must handle any call-backs at no additional charges
unless charges are authorized by the requesting City Department representative. Contractor's work must be
completed to the satisfaction of the using department. Payment may be withheld until work is done in a
satisfactory manner.
Tools/Equipment - All tools and equipment necessary to perform contract work shall be provided by the
Contractor.
Equipment Rental/Lease - No separate charges shall be allowed for rentaUlease of equipment
unless specifically approved by the City Department representative.
Scheduling/Response Time - The Contractor will be required to give free written job estimates for specific
projects within one (1) work day upon request. On an emergency basis, the Contractor shall respond within
a maximum of two (2) hours to arrange a same-day inspection and provide a written estimate. Upon receipt
of the Notice to Proceed, completion of repairs to remedy the emergency situation must be completed within
24-72 hours. The definition of an emergency is as follows:
An emergency is a situation or condition that occurred without warning within two (2) weeks, is
detrimental to life, health or safety and requires immediate action. Immediate action is deiined as 24-
72 hours. Contractor must provide a mobile phone, pager, or answering service so that the City has a
24- hour a day access to the Contractor.
Permits — All work shall comply with all applicable state and local codes and ordinances, as well as any
other authorities that may have lawful jurisdiction pertaining to the work specified. The contractor shall
procure all necessary permits or licenses to carry out his work, and shall pay
any applicable fees for permits or inspections. There is no charge for City permits for services being
performed on City property.
Licenses/Certifications — Current State licenses/Certifications must be provided with bid.
Similar Experience — Bidder shall demonstrate previous experience in regard to the requirements of this
solicitation for a period of no less than (5) years.
References - Bidder shall submit with the bid, the name, address, telephone number and point of contact of
at least three companies, for which the bidder has provided commercial services within the preceding 12
months.
Contact Person - The Contractor shall designate one of its employees to function in the role of primary contact person.
The contact person shall be the liaison for the Contractor for the term of the agreement, and shall handle issues,
problems, or questions arising from the performance of services.
Warranties - All work shall be guaranteed a minimum of thirty (30) days after final acceptance by the
department of any of the services, including any and all installations, repairs, additions, components or parts
thereof;
� The City will use its best efforts to notify the Contractor during the warranty period if any repair or
installation is not in good working order;
• For new installations, Contractor shall provide f�ll manufactures warranty to the City.
• The Contractor shall provide and bear the cost of all labor, material, cost of transportation, and
insurance required to meet its obligations under this warranty;
• The Contractor shall either repair or replace at the City's sole option any installation, equipment, or
component part not in good working order, at no additional cost to the City;
Additional Requirements
Labor - Based on contracted hourly rate, time invoiced shall be for actual time worked subject to
verification/documentation approved by the City Department. Contractor may not exceed contracted
hourly rate. Should after hours/holiday hours be necessary or indicated, it shall be performed only after
obtaining specific authorization from the respective City Department. Unauthorized after hourslholiday pay
will not be paid.
Materials — Materials are to be quoted on a cost-plus basis; percentage of markup to be based on net cost to
Contractor, allowing for full credit for trade and/or cash discounts to the City. On any single item in which
the cost equals or exceeds $100.00, a copy of the supplier's invoice — which must be dated and marked paid
- shall be submitted as an attachment to the Contractor's invoice. All other invoices for less amounts must be
retained, by the Contractor, for at least the warranty period, for City inspection upon written request. Copies
of invoices for less than $100.00 shall be supplied to the City Department representative when requested for
any reason, within ten calendar days of the request. Use Attachment A.
No Additional Charges Allowed - No charges, such as miscellaneous charges, environmental charges, fees,
etc. will be paid by the City of if not listed in your bid response. However, charges imposed by the State of
Texas or Federal Government after the bid award will be honored. Any additional charges listed in your bid
response will be taken in consideration as part of the award evaluation.
Travel Time: The City will not compensate the contractor for travel or time between job sites.
Disposal of Refuse - Contractor shall clean the site and dispose of all reTuse at a Texas Commission on
Environmental Quality (TCEQ) approved.
Attachment A
NUTE: MtiST BE INCLUllED WITH INVOICE
City of Lubbock, TX ITB 24-17839-KM
Minor Repair Services
ESTIMATING FORM —PRICING SHEET (PLEASE PRINT CLEARL�
LOCAT[ON: SHEET NO. OF,
JOB/PROJECT WORK:
CONTRACTOR / ESTIMATE BY: DATE / /
Labor Estimated EquipmentlMaterial Actual
Rate Hours Descri tion Cost % Mark U Amount
TOTAL PRICIN
Materials — Materials are to be quoted on a cost-plus basis; percentage of markup to be based on
net cost to Contractor.
APPROVED BY: DATE:
City of Lubbock, TX
Purchasing and Contract Management
Vendor Acknowledgement Form
In compliance with the Invitation to Bid, the undersigned Bidder having examined the Invitation to Bid,
instructions to bidders, General Conditions of the Agreement, Specifications, and being familiar with the
conditions to be met, hereby submits the following bid for furnishing the material, equipment, labor and
everything necessary for providing the items listed and agrees to deliver said items at the locations and for the
prices set forth on the bid form and/or the bid table associated with this bid.
A bid will be subject to being considered inegular and may be rejected if it shows omissions, alterations of
form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are
obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind.
The Invitation to Bid is by reference incorporated in this contract.
Where applicable, prices are yuoted as: F.O.B. Destination, Freight Pre-Paid and Allowed
Where applicable, delivery days are: Days After Receipt of Order (ARO)
Unless otherwise speci�ed herein, the City may award the bid either item-by—item or on an all-or-
none basis for any item or group of items shown on the bid.
The City of Lubbock is seeking a contract for with one or more contractors. In order to assure adequate
coverage, the City may make multiple awards, selecting multiple vendors to provide the products
desired, if multiple awards are in the best interest of the City. A decision to make a multiple award of
this Bid, however, is an option reserved by the City, based on the needs of the City.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of -0- %, net
calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated
on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within
thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later.
Discounts for prompt payment requiring payment by the City within a stipulated number of days will be
interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a
correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later.
Discounts for payment in less than ten days will not be considered.
MOST FAVORED PRICING: The Bidder certifes that the price quoted is not in excess of the lowest price
charged anyone else, including its most favored customer, for like quality and quantity of the
products/services; does not include an element of profit on the sale in excess of that normally obtained by the
Bidder on the sale of products/services of like quality and quantity; and does not include any provision for
discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale
to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower
net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower
price(s) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental
entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized
interlocal purchasing agreements as provided for by the lnterlocal Cooperation Act (Chapter 791, Government
Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder
shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders
in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate
in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would
apply?
BID FORM
City of Lubbock, TX
ITB 24-17839-KM
Minor Repair Service
Section I - Roofing Repair
Materials are to be quoted on a cost-plus basis; percentage of markup to be based on net cost to Contractor,
allowing for full credit for trade and/or cash discounts to the, prior approval must be authorized by City
Department representative. Use Attachment A for approval. Will you comply? Yes� No�
Did you meet the requirement to submit a copy of your state license with your bid? Yes� No�
How long has your company been in this business? �� ree►�
How many consecutive years of experience do you have in providing these services? 15 yea►�
Do you have a local service shop? Yes � No❑
Adddress: � 924 Clovis Road - Lubbock, TX 79415
If emergency service is required at night or on weekends, can you respond? Yes � No
What is your response time for an emergency? 90 m���ces
What is your response time for calls other than emergency? va��s - �S�eny Wnni� z days
What is your response time to begin a project after receipt of order? va�es - �s�aiy W�ni� 2 days
List any additional information to be considered in evaluating your bid.
Vendor's Signature��/�/ J����� COII1pSIIy�S NaItlB Lydick-Hooks Roofing Co. of Lubbock, Inc.
ror re�moursement ot rental oi equipment, prior approval must be authorized by the City Department
representative. If applicable: 15 % markup. A co of the receipt for the rental of the eyuipment
must be attached to the invoice. Will you comply? Yes� No�
Other governmental entities that might have interests in this contract are Frenship Independent School
District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock
Independent School District, South Plains Association of Governments, City of Tezarkana, Tegas Tech
University, West Texas Municipal PowerAgency, Lynn County, and City of Wolfforth.
YES X NO
If you (the bidder) checked YES, the following will apply:
Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of
Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s)
awazded as a result of this solicitation. Ail purchases by governmental entities other than the City of
Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City
of Lubbock wilt not be responsible for another governmental entity's debts. Each governmental entity
will order their own materials/service as needed.
ADDENDA
Bidder acknowledges receipt of addenda issued in regard to this solicitation:
Addenda No. � Date 1/31 /2024
Addenda No. 2 Date 2 8 2024
Addenda No. Date
Addenda No. Date
INSURANCE REQUIREMENTS
I, the undersigned Bidder certify that the insurance requirements contained in this bid document have been
reviewed by me and my Insurance AgentBroker. If I am awarded this contract by the City of Lubbock, I will
be able to, within ten (10) business days after being notified of such award by the City of Lubbock, furnish a
valid insurance certificate to the City meeting all of the requirements defined in this bid.
If the time requirement specified above is not met, the City has the right to reject this proposal and award the
contract to another contractor. If you have any questions concerning these requirements, please contact the
Director of Purchasing & Contract Management for the City of Lubbock at (806) 775-2572.
SUSPENSION AND DEBARMENT CERTIFICATION
Federal Law (A-102 Common Rule and OMB Circular A-110) prohibits non-Federal entities from contracting
with or making sub-awards under covered transactions to parties that are suspended or debaned or whose
principals are suspended or debaned. Covered transactions include procurement contracts for goods or
services equal to or in excess of $25,000 and all non-procurement transactions (e.g., sub-awards to sub-
recipients).
Contractors receiving individual awards of $25,000 or more and all sub-recipients must certify that their
organization and its principals are not suspended or debarred by a Federal agency.
Before an award of $25,000 or more can be made to your firm, you must certify that your organization and
its principals are not suspended or debarred by a Federal agency.
I, the undersigned agent for the frm named below, certify that neither this firm nor its principals are suspended
or debarred by a Federal agency.
TEXAS GOVERNMENT CODE SECTION 2252.152
The undersigned representative of the undersigned company or business, being an adult over the age of
eighteen (18) years of age, pursuant to Texas Govemment Code, Chapter 2252, Section 2252.152, certify that
the company named above is not listed on the website of the Comptroller of the State of Texas conceming the
listing of companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I further
certify that should the above-named company enter into a contract that is on said listing of companies on the
website of the Comptroller of the State of Texas, wluch do business with Iran, Sudan or any Foreign Terrorist
Organization, I will immediately notify the City of Lubbock Purchasing and Contract Department.
TEXAS GOVERNMENT CODE SECTION 2271.002
Company hereby certifies the following:
1. Company does not boycott Israel; and
2. Company will not boycott Israel during the term of the contract.
The following definitions apply to this state statute:
(1) "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise talcing any
action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with
Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not
include an action made for ordinary business purposes; and
(2) "Company" means an organizarion, association, corporation, partnership, joint venture, limited
partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary,
majority-owned subsidiary, parent company, or affiliate of those entities or business associations that exists
to make a profit.
This Certification is required from a Company if the Company has 10 or more full-time employees and
the contract for goods or services (which includes contracts formed through purchase orders) has a
value of $100,000 or more that is to be paid wholly or partly from public funds of the governmental
entity.
TEXAS COVERNMENT CODE 2274
By entering into this Agreement, Contractor verifies that: (1) it does not, and will not for the duration of the
contract, have a practice, policy, guidance, or directive that discriminates against a firearm entity or
firearm trade association or (2) the verification required by Section 2274.002 of the Texas Government Code
does not apply to the contract.
If Contractor is a company with 10 or more full-time employees and if this Agreement has a value of at least
$100,000 or more, Contractor verifies that, pursuant to Texas Government Code Chapter 2274, it does not
have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade
association; and will not discriminate during the term of the contract against a firearm entity or firearm trade
association.
Contractor represents and watrants that: (1) it does not, and will not for the duration of the contract, boycott
energy companies or (2) the verification required by Section 2274.002 of the Texas Government Code does
not apply to the contract.
If Contractor is a company with 10 or more full-time employees and if this Agreement has a value of at least
$100,000 or more, Contractor verifies that, pursuant to Texas Government Code Chapter 2274, it does not
boycott energy companies; and will not boycott energy companies during the term of the Agreement. This
verification is not required for an agreement where a governmental entity determines that these requirements
are inconsistent with the governmental entity's constitutional or statutory duties related to the issuance,
incurrence, or management of debt obligations or the deposit, custody, management, borrowing, or investment
of funds.
INCOMPLETE INFORMATION
Failure to complete or provide any of the information requested in this Request for Proposal, including
references, and/or additional information as information as indicated, may results in disqualification by
reason of "non-responsiveness".
CONTRACTOR ACKNOWLEDGEMENT
In compliance with this solicitation, the undersigned bidder, having eaamined the bid documents,
instructions to bidders, documents associated with the invitation to bid, and being familiar with the
conditions to be met has reviewed the above information regarding:
• Insurance Requirements
• Suspension and Debarment Certification
• Texas Government Code Section 2252.152
• Texas Government Code Section 2271.002
• Texas Government Code 2274
SUBMISSION INFORMATION
An individual authorized to bind the company must sign the following section. Failure to execute this
portion may result in bid rejection.
THIS BID IS SUBMITTED BY Lydick-Hooks Roofing Co. of Lubbock, Inc. a
corporation organized under the laws of the State of Texas , or a partnership consisting of
or individual trading as of
the City of Lubbock
Tax ID No.: 75-0405113
Address: PO Box 2605
City: Lubbock
State: TX Zip: 79408
M/WBE Firm: Woman Black American Native American
Hispanic American Asian Pacific American Other (Specify)
Please complete the information below.
By � Date: �
A thorized eprese ative - must sign by hand
Officer Name and Title: Reed Hooks - President
Business Telephone Number 806-765-5577 FAX: 806-765-5581
E-mail Address: lydick-hooks@sbcglobal.net
GERTlFICATE OF INTERESTED PARTIES FORnn 1295
lofl
Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. l, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate N umber:
of business. 2024-1120981
Lydick-Hooks Roofing of Lubbock,Tx
Lubbock, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 02/07/2024
being filed.
City of LUbbock Date Acknowledged:
g Provide the identrtcation number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RFP-2417839-KM
Minor Repair Services-Roofing
4 Nature ofinterest
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
Hooks, Reed Lubbock, TX United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
�
My name is �� CI I G%V�-s , and my date of birth is "
My address is �� �:✓ Gl/ � ,�V1� D�p�� �%� I� � L ,��
(street) (city) (state) (zip code) (country)
I declare under penalry of perjury that the foregoing is true and correct.
Executed in 1,�/l�`,�'QG� County, State of ��- �`��5 , on the � I day of � V. , 2p Z�.
(monlh) (year)
��I
Signature of uthorized a ent of contracting business entily
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.9000c47f
CERTIFICATE OF INTERESTED PARTIES
FORnn 1295
1of1
Complete Nos. l- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. i, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
i Name of business entiry filing form, and the city, state and country of the business entiry's place Certificate Number:
of business. 2024-1120981
Lydick-Hooks Roofing of Lubbock,Tx
Lubbock, TX United States �ate Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 02/07/2024
being filed.
City of LUbboCk Date Acknowledged:
03/25/2024
g Provide the identification number used by the governmental entiry or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RFP-24 17839-KM
Minor Repair Services-Roofing
Nature of interest
4 Name of Interested Pa Cit , State, Count lace of business
rty y ry (p ) (check applicable)
Controlling Intermediary
Hooks, Reed Lubbock, TX United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is , and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalry of perjury that the foregoing is true and correct.
Executed in County, State of , on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms prowaed by i exas ttnics c:ommission www.ethics.state.Uc.us Version V3.5.1.9000c47t
City of Lubbock
ITB 24-17839-KM
Mmor Repav Services
Section I - Roof Repair
Bid Tabulation Sheet
# Item Description
#I-I Labor- Regular (8-5)
#! I-2 Labor - After Hours/Holiday
#I-3 Lobor- Emergency
#I-4 Pecentage Mark-up
Lydick-Hooks Roofing
Co. of Lubbock, Inc.
Locntion Lubbock, TX
Total $J1,250.00
Est.
Number of Unit Total
Hours (+/-) UOM Price Cost
200 HR $75.00 $I5,000.00
50 HR 90.00 4,500.00
50 HR 90.00 4,500 00
% I S% 17,250.00
CAnTex Roofing &
Construction
Idolou, TX
$60,250.00
Unit Total
Price Cost
$80.00 $16,000.00
160.00 8,000.00
200.00 10,000.00
75% 26,250.00
,l
Johnson General
Contractors Group, LLC
Lubbock, TX
$46,000.00
Unit Total
Price Cost
$80.00 16,000.00
120.00 6,000.00
120.00 6,000.00
20°Io 18,000.00
City of Lubbock
ITB 24-17839-KM
Minor Repair Services
Sechon 1 - Roof Repau
Bid Tabulation Sheet
LBK Roofing, LLC Tecta America CS,
Location Lubbock, TX Lubbock, TX
Total $37,250.00 $57,750.00
Est.
Number of
# Item Description Hours (+/-) UOM
#I-I Labor- Regular (8-5) 200
#I-2 Labor-AfterHours/Holiday 50
#I-3 Lobor- Emergency 50
#I-4 Pecentage Mark-up
HR
HR
HR
%
Unit Total Unit Total
Price Cost Price Cost
$45.00
70.00
90.00
35%
$9,000.00
3,500.00
4,500.00
20,250.00
$100.00
I50.00
200.00
35%
$20,000 00
7,500 00
10,000.00
20,250.00