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HomeMy WebLinkAboutResolution - 2024-R0144 - PSA 17844, With Pondmedics, Inc, Jim Bertram Canyon Lakes System - 03/26/2024Resolution No. 2024-R0144 Item No. 5.45 March 26, 2024 RF.SOLUTYON I3F, I1' R1:SOLVI�D I3Y 1'IIL CI1'Y COiJNCIL Ol� 1'III; CI"I'Y OI� LiJI3I30CK: "1IIA"1' thc Mayor of thc City of Lubbock is hcrcby authorircd and dircctcd to cxccutc for and on bchalf of thc City of Lubbock, Contract No. 17844 for Caltail "1'rcatmcnt of thc Jim I3ertram Canyon Lakcs System, as per RI�P 24-17844-"1'I�, by and bctwccn thc City of Lubbock and PondMedics, LLC, of Prosper, "1'exas, and related documents. Said Contract is attached hercto and incorporatcd in this resolution as if fully set forlh hcrcin and shall bc included in thc minutcs of thc City Council. Yasscd by thc City Council on March 2� 2024 A"1' I']?S"1': Courtney Yaz, City Sccrctary �11'PROVLD AS "1'O CON"1'I?N"f: � Wl I3rookc Witchcr, Assistant City Managcr APYROVI;I) AS '1'U 1�C)R1VI: iacl l�ostcr, Assis ant City Attorncy '1'RAY YAYNI� AYOIt ccdocs111RGS.ServiccContract 17844 PondMedics, LLC 3.7.24 Resolution No. 2024-R0144 Contract 17844 City of Lubbock Cattail Treatment of the Jim Bertram Canyon Lakes System Agreement This Service Agreement (this "Agreement") is entered into as of the2�day of March , 2024 ("Effective Date") by and between PondMedics, LLC (the Contractor), and the City of Lubbock (the "City"). RECITALS WHEREAS, the City has issued a Request for Proposals 24-17844-TF Cattail Treahnent of the Jim Bertram Canyon Lakes System and WHEREAS, the proposal submitted by the Contractor has been selected as the proposal which best meets the needs of the City for this service; and WHEREAS, Contractor desires to perform as an independent contractor to provide Cattail Treatment of the Jim Bertram Canyon Lakes System, upon terms and conditions maintained in this Agreement; and NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City and Contractor agree as follows: City and Contractor acknowledge the Agreement consists of t,�e following exhibits which are attached hereto and incorporated herein by reference, listed in their order of priority in the event of inconsistent or contradictory provisions: 1. T'his Agreement 2. Exhibit A— General Requirements 3. Exhibit B— Price Proposal Sheet 4. Exhibit C— I�surance Requirements Scope of Work Contractor shall provide the services that are specified in Exhibit A. The Contractor shall comply with all the applicable requirements set forth in Exhibit B and Exhibit C attached hereto. Article 1 1.1 The contract shall be for a term of eighteen (18) months, with the option of one (1), six (6) month extension, said date of term beginning upon formal approval. This Contract will renew automatically for the additional terms, unless either Party gives 90-day written notice to terminate the Contract. Actual usage may be more or less. Order quantities will be determined by actual need. The City of Lubbock does not guarantee any specific amount of compensation, volume, minimum, or maximum amount of services under this bid and resulting contract. The Contractor must maintain the insurance coverage required during the term of this contract including any extensions. It is the responsibility of the Contractor to ensure that valid insurance is on file with the Purchasing and Contract Management Deparhnent as required by contract or contract may be terminated for non-compliance. 1.2 A) Prices quoted shall be guaranteed for a period for six (6) months upon City approval. The rate rnay be adjusted at the City's discretion for the effective change in Consumer Price Index (CPI) or Product Price Index (PPn as appropriate. B) Further, if the Contractor can provide documentation for actual charges for material, labor, etc. that demonstrates that the change in CPI or PPI is not sufficient, the Contractor shall provide such documentation to the City, and at the City's sole discretion, the contractual rate may be further adjusted. If agreement regarding a new rate cannot be reached, the City shall terminate at the end of the current contract period. C) If an adjustment to pricing is granted under this section, the Contractor must provide the Director of Purchasing and Contract Management written, quarterly documentation to justify the ongoing adjustment. If no such documentation is timely received, the rate will automatically revert to the initial, awarded rate. 1.3 This contract shall remain in effect until the first of the following occurs: (1) the expiration date, (2) performance of services ordered, or (3) termination of by either party with a 30 day written notice. The City of Lubbock reserves the right to award the canceled contract to the next lowest and best bidder as it deems to be in the best interest of the city. Article 2 Miscellaneous. 2.1 This Agreement is made in the State of Texas and shall for all purposes be construed in accordance with the laws of said State, without reference to choice of law provisions. 2.2 This Agreement is performable in, and venue of any action related or pertaining to this Agreement shall lie in, Lubbock, Texas. 2.3 This Agreement and its Exhibits contains the entire agreement between the City and Contractor and supersedes any and all previous agreements, written or oral, between the parties relating to the subject matter hereof. No amendment or modification of the terms of this Agreement shall be binding upon the parties unless reduced to writing and signed by both parties. 2.4 This Agreement may be executed in counterparts, each of which shall be deemed an original. 2.5 In the event any provision of this Agreement is held illegal or invalid, the remaining provisions of this Agreement shall not be affected thereby. 2.6 The waiver of a breach of any provision of this Agreement by any parties or the failure of any parties otherwise to insist upon strict performance of any provision hereof shall not constitute a waiver of any subsequent breach or of any subsequent failure to perform. 2.7 This Agreement shall be binding upon and inure to the benefit of the parties and their respective heirs, representatives and successors and may be assigned by Contractor or the City to any successor only on the written approval of the other party. 2.8 All claims, disputes, and other matters in question between the Parties arising out of or relating to this Agreement or the breach thereof, shall be formally discussed and negotiated between the Parties for resolution. In the event that the Parties are unable to resolve the claims, disputes, or other matters in question within 30 days of written notification from the aggrieved Party to the other Party, the aggrieved Party shall be free to pursue all remedies available at law or in equity. 2.9 At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to a11 services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within 30 days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 2.10 T'he City reserves the right to exercise any right or remedy to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. 2.11 The contractor shall not assign or sublet the contract, or any portion of the contract, without written consent from the Director of Purchasing and Contract Management. Should consent be given, the Contractor shall insure the Subcontractor or shall provide proof of insurance from the Subcontractor that complies with all contract insurance requirements document, this provision shall control. 2.12 Contractor acknowledges by supplying any Goods or Services that the Contractor has read, fully understands, and will be in full compliance with all terms and conditions and the descriptive material contained herein and any additional associated documents and Amendments. The City disclaims any terms and conditions provided by the Contractor unless agreed upon in writing by the parties. In the event of conflict between these terms and conditions and any terms and conditions provided by the Contractor, the terms and conditions provided herein shall prevail. The terms and conditions provided herein are the final terms agreed upon by the parties, and any prior conflicting terms shall be of no force or effect. 2.13 Contracts with Companies Engaged in Business with Iran, Sudan, or Foreign Terrorist Organization Prohibited. Pursuant to Section 2252.152 of the Texas Government Code, prohibits the City from entering into a contract with a vendor that is identified by The Comptroller as a company known to have contracts with or provide supplies or service with Iran, Sudan or a foreign terrorist organization. 2.14 Texas Public Information Act. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. To the extent Subchapter J, Chapter 552, Government Code applies to this agreement, Contractor agrees to: (1) preserve all contracting information related to the contract as provided by the records retention requirements applicable to the governmental body for the duration of the contract; (2) promptly provide to the governmental body any contracting information related to the contract that is in the custody or possession of the entity on request of the governmental body; and (3) on completion of the contract, either: (A) provide at no cost to the governmental body all contracting information related to the contract that is in the custody or possession of the entity; or (B) preserve the contracting information related to the contract as provided by the records retention requirements applicable to the governmental body. 2.15 No Boycott of Israel. Pursuant to Section 2271.002 of the Texas Government Code, a) T'his section applies only to a contract that: (1) is between a governmental entity and a company with 10 or more full-time employees; and (2) has a value of $100,000 or more that is to be paid wholly or partly from public funds of the governmental entity. (b) A governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. 2.16 Texas Government Code 2274. By entering into this Agreement, Contractor verifies that: (1) it does not, and will not for the duration of the contract, have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association or (2) the verification required by Section 2274.002 of the Texas Government Code does not apply to the contract. If Contractor is a company with 10 or more full-time employees and if this Agreement has a value of at least $100,000 or more, Contractor verifies that, pursuant to Texas Government Code Chapter 2274, it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and will not discriminate during the term of the contract against a firearm entity or frearm trade association. 2.17 Contractor represents and warrants that: (1) it does not, and will not for the duration of the contract, boycott energy companies or (2) the verification required by Section 2274.002 of the Texas Government Code does not apply to the contract. If Contractor is a company with 10 or more full-time employees and if this Agreement has a value of at least $100,000 or more, Contractor verifies that, pursuant to Texas Government Code Chapter 2274, it does not boycott energy companies; and will not boycott energy companies during the term of the Agreement. This verification is not required for an agreement where a governmental entity determines that these requirements are inconsistent with the governmental entity's constitutional or sta.tutory duties related to the issuance, incurrence, or management of debt obligations or the deposit, custody, management, borrowing, or investment of funds. 2.18 Confidentiality. The Contractor shall retain all information received from or concerning the City and the City's business in strictest confidence and shall not reveal such information to third parties without prior written consent of the City, unless otherwise required by law. 2.19 Indemnify. The Contractor shall indemnify and save harmless the city of Lubbock and its elected officials, officers, agents, and employees from all suits, actions, losses, damages, claims, or liability of any kind, character, type, or description, including without limiting the generality of the foregoing, all expenses of litigation, court costs, and attorney's fees, for injury or death to any person, or injury to any property, received or sustained by any person or persons or properiy, to the extent arising out of, related to or occasioned by, the negligent acts of the Contractor, its agents, employees, and/or subcontractors, related to the performance, operations or omissions under this agreement and/or the use or occupation of city owned property. The indemnity obligation provided herein shall survive the expiration or termination of this agreement. ---INTENTIONALLY LEFT BLANK---- IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. Executed in triplicate. CITY OF LUBBOCK Tray e, yor ATTES : Courtney Paz, City Secretary CONTRACTOR BY: A ori epresentative � S /-��d lJ Gc�/•vL� Print Name o ��x 9 7 Address APPROVED AS TO CONTENT: � Col y VanGundy, Director of Parks and Recreation G ��T�. �rx 7�� City, State, Zip Code APPROVED AS TO FORM Rac ael Foster, Assistant City Attorney City of Lubbock, TX RFP 24-17844-TF Cattail Treatment of the Jim Bertram Canyon Lakes System GENERAL REQUIREMENTS 1. Background EXHIBIT A Cattail growth has taken over a significant portion of the Jim Bertram Canyon Lake System and has become a detriment to the experience of users of the City lakes and parks. Spreading for 28 acres of park land, cattail species extend across 11 public areas — Lake 1, Lake 2, Creek 1, Lake 3, Creek 2, Creek 4, Lake 4, Creek 5, Creek 6, Lake 5 and Lake 6. The American Rescue Plan Act provided funds allocated by the city for removal and treatment of the above cattail zones. Scope of Work 2. Following the treatment plan below for each section of the lake, contractor will adhere to all specifications including equipment usage, chemical application and anticipated percentage of control. Treahnents to be performed by a Texas Deparhnent of Agriculture (TDA) Commercial Pesticide Applicator with an Aquatic Applicators endorsement. Whereby aeriaVdrone treatments are to be made, it is required that, in addition to the TDA Applicator's License, the company/contractor hold a Part 107 (and possibly a Part 135) FAA Airman's license. Insurance requirements of the Licensed Contractor should include, but not be limited to, Longshoreman's and Harbor Workers endorsements that include an environmental pollution prevention provision. Policies should include coverage for waterborne activities such as the ones described in the scope of work located herein. Additionally, where aerial/drone applications are performed, the company/contractor must provide proof of coverages for the aeriaUdrone application activities. 3. Table 1.1 below details the estimated areas to be treated in sq. ft. and acres of each section. Parkland Section Lake 1 Lake 2 Creek 1 Lake 3 Creek 2 Creek 5 Creek 6 Lake 5 Lake 6 — Sec 1 Lake 6 — Sec 2 EsNmated Total: Sum of Area to be Sum of Area to be Treated SscLft�___ ___ __Treated Acres _ 13,437 0.31 35,518 0.82 249,789 5.73 37,154 0.85 3,020 0.07 81,273 1.87 10,531 0.24 70,020 1.61 110,430 2.54 48,782 1.12 659,954 15.16 Please see the document attached and titled "Cattail Treatment Plan Canyon Lakes System Lubbock Parks and Recreation" for additional information. Jim Bertram Canyon Lake System — Cattail Treatment Ptan Table 1.2 below details each lake with time of year, anticipated percentage of control, equipment to be used, and treatment solution requirements. Please note that the anticipated percentage of control will be measured via aerial drone surveying by an outside consultant hired by the City. The surveys will be done prior to any treatment taking place and after treatment is completed (approx. 60 days post application) in order to quantify results. Payment for each application is subject to meeting the percentage of control threshold established for each section of the lake per cycle. 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W_�.�._.�..__�. #1-1 Lake 1 0.31 acres of treatment area as per 1 Cycle $17,595 $17,595.13 specified with 60 /o control. #1-2 Lake 2 0.82 acres of treat�ment area as per 1 Cycle $18,807 $18,806.55 specified with 60 /o control. #1-3 Lake 3 0.85 acres of treatment area as per 1 Cycle $19,011 $19,010.80 specifed with 60% control. # 1-4 Creek 2 0.07 acres of treaoment area as per 1 Cycle $17,406 $17,405.64 specified with 60 /o control. #1-5 Creek 6 0.31 acres of treatment area as per 1 Cycle $17,542 $17,541.56 specified with 60 /o control. �'��11��: - #2-1 Lake 1 0.31 acres of treatment area as per 1 Cycle $10,077 $10,076.82 specified with 80 /o control. #2-2 Lake 2 0.82 acres of treat�ment area as per 1 Cycle $11,288 $11,288.24 specified with 80 /o control. #2-3 Creek 1 5.73 acres of treatment area as per 1 Cycle $24,091 $24,091.13 specified with 60 /o control #2-4 Lake 3 0.85 acres of treat�ment area as per 1 Cycle $11,492 $11,492.49 specifed with 80/a control. #2-5 Creek 2 0.07 acres of treat�ment area as per 1 Cycle $9,887 $9,887.33 specified with 80 /o control #2-6 Creek 5 1.04 acres of treatment area as per 1 Cycle $17,526 $17,525.96 specified with 60 /o control. #2-7 Creek 6 0.31 acres of treat�ment area as per 1 Cycle $10,023 $10,023.25 specified with 60 /o control. #2-8 Lake 5 1.61 acres of treatem�ent area as 1 Cycle $12,961 $12,960.92 per specified with 60 /o control. #2-9 Lake 6 2•54 acres of treat�ment area as per 1 Cycle $18,050 $18,050.38 specified with 60 /o control. � z;r i .;{,. �- . � • � . r � n�. � �� , , #3-1 Lake 1 0.31 acres of treatment area as per 1 Cycle $10,077 $10,076.82 specified with 85 /o control. #3-2 Lake 2 0.82 acres of treatment area as per 1 Cycle $11,288 $ I 1,288.24 specified with 85 /o control. #3-3 Creek 1 5.73 acres of treat�ment area as per 1 Cycle $24,321 $24,320.92 specified with 85 /o control #3-4 Lake 3 0.85 acres of treat�ment area as per 1 Cycle $11,492 $11,492.49 specified with 85 /o control. City of Lubbock RFP 24-17844-TF Cattail Treatment of the Jim Bertram Canyon Lakes System Price Proposal Sheet #3-5 Creek 2 0.07 acres of treatment area as per specified with 90% control #3-6 Creek 5 1.04 acres of treatment area as per specified with 80% control. #3-7 Creek 6 0.31 acres of treatment area as per specified with 85% control. #3-8 Lake 5 1.61 acres of treatement area as per specified with 80% control. #3-9 Lake 6 2•54 acres of treatment area as per specified with 85% control. 1 #4-1 Lake 1 0.31 acres of treatment area as per specified with 90% control. #4-2 Lake 2 0.82 acres of treatment area as per specified with 90% control. #4-3 Creek 1 5.73 acres of treatment area as per specified with 90% control #4-4 Lake 3 0.85 acres of treatment area as per specified with 90% control. #4-5 Creek 2 0.07 acres of treatment area as per specified with 90% control #4-6 Creek 5 1.04 acres of treatment area as per specified with 90% control. #4-7 Creek 6 0.31 acres of treatment area as per specified with 90% control. #4-8 Lake 5 1.61 acres of treatement area as per specified with 90% control. #4-9 Lake 6 2•54 acres of treatment area as per specified with 90% control. � #5-1 Lake 1 0.31 acres of treatment area as per specified with 92% control. #5-2 Lake 2 0.82 acres of treatment area as per specified with 92% control. #5-3 Creek 1 5.73 acres of treatment area as per specified with 92% control #5-4 Lake 3 0.85 acres of treatment area as per specified with 92% control. #5-5 Creek 2 0.07 acres of treatment area as per specified with 92% control #5-6 Creek 5 1.04 acres of treatment area as per specified with 92% control. #5-7 Creek 6 0.31 acres of treatment area as per specified with 92% control. #5-8 Lake 5 1.61 acres of treatement area as per specified with 92% control. #5-9 Lake 6 2•54 acres of treatment area as per specified with 92% control. 1 1 1 1 1 � 1 1 1 1 1 1 1 1 1 i i 1 1 1 1 1 1 1 1 Cycle Cycle Cycle Cycle Cycle Cycle Cycle Cycle Cycle Cycle Cycle Cycle Cycle Cycle Cycle Cycle Cycle Cycle Cycle Cycle Cycle Cycle Cycle $9,887 $17,756 $10,023 $12,961 $18,050 $10,077 $11,288 $24,321 $11,492 $9,887 $17,756 $10,023 $12,961 $18,050 $10,077 $11,288 $24,321 $11,492 $9,887 $17,756 $10,023 $12,961 $18,050 $9,887.33 $17,755.75 $10,023.25 $12,960.92 $18,050.38 $10,076.82 $11,288.24 $24,320.92 $11,492.49 $9,887.33 $17,755.75 $10,023.25 $12,960.92 $18,05038 $10,076.82 $11,288.24 $24,320.92 $11,492.49 $9,887.33 $17,755.75 $10,023.25 $12,960.92 $18,050.38 Ciry of Lubbock RFP 24-17844-TF Cattail Treatment of the Jim Bertram Canyon Lakes System Price Proposal Sheet #6-1 Lake 1 0.31 acres of treatment area as per specified with 95% control. #6-2 Lake 2 0.82 acres of treatment area as per specified with 95% control. #6-3 Creek 1 5.73 acres of treatment area as per specified with 95% control #6-4 Lake 3 0.85 acres of treatment area as per specified with 95% control. #6-5 Creek 2 0.07 acres of treatment area as per specified with 95% control #6-6 Creek 5 1.04 acres of treatment area as per specified with 95% control. #6-7 Creek 6 0.31 acres of treatment area as per specified with 95% control. #6-8 Lake 5 1.61 acres of treatement area as per specified with 95% control. #6-9 Lake 6 2•54 acres of treatment area as per specified with 95% control. 1 Cycle $10,077 1 Cycle $11,288 1 Cycle $24,321 1 Cycle $11,492 1 Cycle $9,887 1 Cycle $17,756 1 Cycle $10,023 1 Cycle $12,961 1 Cycle $18,050 $10,076.82 $11,288.24 $24,320.92 $11,492.49 $9,887.33 $17,755.75 $10,023.25 $12,960.92 $18,050.38 City of Lubbock, TX Purchasing and Contract Management Vendor Acknowledgement Form The City of Lubbock reserves the right to accept or reject any and all. The City of Lubbock Charter states that no o�iicer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any officer or employee of the City, or member of their immediate family, benefit from the award of this proposal to the above firm? _ YES �NO THE OFFEROR HEREBY ACKNOWLEDGES RECEIPT INSURANCE REQUIREMENTS I, the undersigned Vendor certify that the insurance requirements this bid document have been reviewed by me and my Insurance Agent/Broker. If I am awarded this contract by the City of Lubbock, I will be able to, within ten (10) business days after being notified of such award by the City of Lubbock, furnish a valid insurance certificate to the City meeting all of the requirements defined in this bid. If the time requirement specified above is not met, the City has the right to reject this proposal and award the contract to another contractor. If you have any questions concerning these requirements, please contact the Director of Purchasing & Contract Management for the City of Lubbock at (806) 775-2572. SUSPENSION AND DEBARMENT CERTIFICATION Federal Law (A-102 Common Rule and OMB Circular A-110) prohibits non-Federal entities from contracting with or making sub-awards under covered transactions to parties that are suspended or debarred or whose principals are suspended or debarred. Covered transactions include procurement contracts for goods or services equal to or in excess of $25,000 and all non-procurement transactions (e.g., sub-awards to sub-recipients). Contractors receiving individual awards of $25,000 or more and all sub-recipients must certify that their organization and its principals are not suspended or debarred by a Federal agency. Before an award of $25,000 or more can be made to your frm, you must certify that your organization and its principals are not suspended or debarred by a Federal agency. I, the undersigned agent for the firm named below, certify that neither this firm nor its principals are suspended or debarred by a Federal agency. TEXAS GOVERNMENT CODE SECTION 2252.152 The undersigned representative of the undersigned company or business, being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252, Section 2252.152, certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I further certify that should the above-named company enter into a contract that is on said listing of companies on the website of the Comptroller of the State of Texas, which do business with Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify the City of Lubbock Purchasing and Contract Department. TEXAS GOVERNMENT C011E SECTION 2271.002 Company hereby certifies the following: 1. Company does not boycott Israel; and 2. Company will not boycott Israel during the term of the contract. The following definitions apply to this state statute: (1) "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and (2) "Company" means an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit. TEXAS GOVERNMENT CODE 2274 By entering into this Agreement, Contractor verifies that: (1) it does not, and will not for the duration of the contract, have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association or (2) the verification required by Section 2274.002 of the Texas Government Code does not apply to the contract. If Contractor is a company with 10 or more full-time employees and if this Agreement has a value of at least $100,000 or more, Contractor verifies that, pursuant to Texas Government Code Chapter 2274, it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and will not discriminate during the term of the contract against a firearm entity or firearm trade association. Contractor represents and warrants that: (1) it does not, and will not for the duration of the contract, boycott energy companies or (2) the verification required by Section 2274.002 of the Texas Government Code does not apply to the contract. If Contractor is a company with 10 or more full-time employees and if this Agreement has a value of at least $100,000 or more, Contractor verifies that, pursuant to Texas Government Code Chapter 2274, it does not boycott energy companies; and will not boycott energy companies during the term of the Agreement. This verification is not required for an agreement where a governmental entity determines that these requirements are inconsistent with the governmental entity's constitutional or statutory duties related to the issuance, incurrence, or management of debt obligations or the deposit, custody, management, borrowing, or investment of funds. VENDOR ACKNOWLEDGEMENT In compliance with this procurement, the undersigned offeror having examined the request for proposal, instructions to offerors, documents associated with the request for proposals, and being familiar with the conditions to be met, has reviewed the information regarding: • Insurance Requirements • Suspension and De6arment Certification • Texas Government Code Section 2252.152 • Texas Government Code Section 2271.002 • Tezas Government Code 2274 An individual authorized to bind the company must sign the following section. Failure to execute this portion may result in proposal rejection. �� �'LB�2 Authorized Signature Beth Proctor Print/1'ype Name PondMedics, LLC Company Name Logistics Director Title 2/15/24 Date 1251 N. Legacy Dr. Address Prosper, TX 75078 City, State Zip Code Contact for questions, clarifications, etc. Name and Title: Weston Jordan Mailing Address: p0 Box 97 City, State, zip: Gunter, TX 75058 Telephone No: 972-334-0104 Fax No: N/A E-Mail: weston@pondmedics.com INSURANCE REQUIREMENTS EXHIBIT C Prior to the approval of this contract by the City, the Contractor shall furnish a completed Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall furnish and contain all required information referenced or indicated thereon. T��E CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY. The City reserves the right to review the insurance requirements of this section during the effective period of the contract and to require adjustment of insurance coverages and their limits when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Contractor. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as are approved by the City, the Contractor shall obtain and maintain in full force and effect for the duration of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by companies approved by the State of Texas and acceptable to the City, in the following type(s) and amount(s): Commercial General Liabilitv Requirements: $1 M occurrence /$2M aggregate (can be combined with an Excess Liability to meet requirement). CGL is required in ALL contracts. It is perhaps the most important of all insurance policies in a contractual relationship. It insures the Contractor has broad liability coverage for contractual activities and for completed operations. Commercial General Liability to include Products — Completion/OP, Personal and Advertising Injury, Contractual Liability, Fire Damage (any one fire), and Medical Expenses (any one person). Automobile Liability Requirements: $1 M/occurrence is needed Professional Liability Requirements: $1 M occurrence /$2M aggregate Workers Compensation and Emplover Liability Requirements: Statutory. If the vendor is an independent contractor with no employees and are exempt from providing Workers' Compensation coverage, they must sign a waiver (obtained from COL Purchasing) and include a copy of their driver's license. Employer Liability ($1M) is required with Workers Compensation. Needs to include coverage under the Longshore Act and the Jones Act. Pollution Liabilitv Requirements: $1 M occurrence /$2M aggregate Umbrella Requirements: $3M occurrence Special Insurances Unmanned Aircraft Liability Requirements: $1M occurrence and $2M aggregate coverage is needed for this project. Aircraft Aerial Application Liabilitv Requirements: Aircraft Aerial Application Liability AND $1 M pollution protection are REQUIRED. Here are suggested coverages in order of preference: $SOOK CSL, $300K CSL, and no less than: $100K/person and $300K/occurrence for BI +$100K for PD. * The City of Lubbock (including its officials, employees and volunteers) shall be afforded additional insured status on a primary and non-contributory basis on all liability policies except professional liabilities and workers' comp. * Waivers of Subrogation are required for CGL, AL, and WC. * To �nclude Products of Completed Operations endorsement. * Carrier will provide a 30-day written notice of cancellation, 10-day written notice for non-payment. * Carriers must meet an A.M. Best rating of A- or better. * Subcontractors must carry same limits as listed above. IMPORTANT: POLICY ENDORSEMENTS The Contractor will provide copies of the policies without expense, to the City and all endorsements thereto and may make any reasonable request for deletion, revision, or modification of particular policy terms, conditions, limitations, or exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the underwriter of any of such policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in policy coverages, and shall pay the cost thereof. Any costs will be paid by the Contractor. REQUIRED PROVISIONS The Contractor agrees that with respect to the above required insurance, all insurance contracts and certifcate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the following required provisions: a. Name the City of Lubbock and its officers, employees, and elected representatives as additional insureds, (as the interest of each insured may appear) as to all applicable coverage; b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change; c. Provide for notice to the City at the address shown below by registered mail; d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees, and elected representatives for injuries, including death, property damage, or any other loss to the extent same may be covered by the proceeds of insurance; e. Provide that all provisions of this contract concerning liability, duty, and standard of care together with the indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such obligations within applicable policies. NOTICES The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less than 30 days prior the change, which notice must be accompanied by a replacement CERTIFICATE OF INSURANCE. All notices shall be given to the City at the following address: Marta Alvarez, Director of Purchasing & Contract Management City of Lubbock 1314Avenue K, 9th Floor Lubbock, Texas 79401 Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the Contractor from liability. CERTlFICATE OF INTERESTED PARTIES FORnn 1295 lofl Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entiry filing form, and the city, state and country of the business entity's place Certificate Number: of business. 2024-1134317 PondMedics, LLC Prosper, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 03/13/2024 being filed. City of Lubbock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 17844 Cattail Treatment of the Jim Bertram Canyon Lakes System 4 Nature ofinterest Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary Lewis, Emily Prosper, TX United States X Lewis, Trent Prosper, TX United States X Conner, Jarrod Prosper, TX United States X Jordan, Weston Prosper, TX United States X 5 Check only if there is NO Interested Parry. ❑ 6 UNSWORN DECLARATION My name is Beth Proctor , and my date of birth is nny address �S 159 Parker Road Van Alstyne TX 75495 USA (street) (ciry) (state) (zip code) (country) I declare under penalry of perjury that the foregoing is true and correct. Executed in Counry, State of , on the day of , 20 (month) (year) �� �'ZBC'.�2 Signature of authorized agent of contracting business entiry (Declarant) Forms proviaea ny i exas ttnics commission www.etnics.state.a.us Version V3.5.1.5b35d027 CERTIFICATE OF INTERESTED PARTIES FORnn 1295 lofl Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entiry filing form, and the ciry, state and country of the business entity's place Certificate Number: of business. 2024-1134317 PondMedics, LLC Prosper, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 03/13/2024 being filed. City of Lubbock Date Acknowledged: 03/15/2024 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 17844 Cattail Treatment of the Jim Bertram Canyon Lakes System 4 Nature of interest Name of Interested Party Ciry, State, Country (place of business) (check applicable) Controlling Intermediary Lewis, Emily Prosper, TX United States X Lewis, Trent Prosper, TX United States X Conner, Jarrod Prosper, TX United States X Jordan, Weston Prosper, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is , and my date of birth is My address is (street) (city) (state) (zip code) (country) I declare under penalry of perjury that the foregoing is true and correct. Executed in Counry, State of , on the day of , 20 (month) (year) Signature of authorized agent of contracting business entiry (Declarant) FOfmS pfOVlq@d by I2X1S EthICS GOf11f111SS1011 www.etnics.state.tx.us Verslon V3.5.1.5b35tl027