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Home My WebLink AboutResolution - 2024-R0090 - Amendment No. 1, PSA Contract No. 17035, Parkhill - 02/27/2024Resolution No. 2024-R0090 Item No. 7.13 February 27, 2024 RESOLUTYON BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute fc and on behalf of the City of Lubbock, Amendment No. 1 to the Professional Services Agreemer Contract No. 17035 for engineering services for the design of 146th Street from Quaker Avenu to Indiana Avenue, by and between the City of Lubbock and Parkhill, and related documents. Sai Amendment is attached hereto and incorporated in this resolution as if fully set forth herein an shall be included in the minutes of the City Council. Passed by the City Council on February 27, 2024 TRA'� A '"I'EST: L rtney Paz, City Secre y � • ' � �I�/� 7:I.�IL�ZK�]�11-�1�1� �C • . Crik Rejino, Assistant City Manager APPROVED AS TO FORM: � �� elli Leisure, Senior Assistant City Attorney ccdocslRES.Amend #1 to PSA 17035 Parkhill 146`h St 1.3 I .24 Resolution No. 2024-R0090 Amendment 1 To Agreement Between The City of Lubbock, TX and Parkhill THIS IS THE FIRST AMENDMENT TO THE AGREEMENT dated and entered into on the lOth day of January 2023, Contract No. 17035, by and between the City of Lubbock ("City") and Parkhill, a Texas Corporation ("Engineer"). Engineer is providing professional services for the design of 146th Street from Quaker Avenue to Indiana Avenue (the "Project"). The City and Engineer agreed to extend the original term by six (6) months on November, 15, 2023. The Parties now agree to add additional services to the scope of the Project. NOW THEREFORE, the Parties enter into this amendment and agree as follows: The scope of the original agreement is hereby amended to include additional design and construction phase services as described and set forth in "Exhibits A.1-A.2", attached to and incorporated herein. Further, the additional services herein shall be completed for an amount not to exceed six hundred twenty-five thousand and forty-four dollars and 001100 ($625,044.00), as set forth in "Exhibits B.1-B.2", attached hereto and incorporated herein. The Engineer shall be granted an additional eighteen (18) months to complete the work set forth herein. All other terms of the agreement remain the same and are not altered herein. IN WITNESS HEREOF, the parties have executed this Agreement as of this �� day of February 2024. Parkhill ,,1� �'. �� __ of Transportation AT ST: Courtney Paz, City Secretary Page 1 of 2 CITY OF LUBBOCK APPROVED AS TO CONTENT: �� ._.._ Michael G. Keenum, P.E., D siivi on Director of Engineering/City Engineer APPROVED AS TO FORM: � elli Leisure, Senior Assistant City Attorney Page 2 of 2 EXHIBIT A.1 Scope of Services Services described as: Scope of Services is to include construction phase services, construction observation with full-time RPR, additional survey and utility staking. These services will be provided for a fee based on hourly rates which will include labor and direct costs. The total is estimated to be as shown in Exhibit 6.1. Detailed Scope is as follows: Construction Phase Services • Conduct and attend preconstruction, pre-pave, and regular progress meetings. • Review and respond to Submittals, RFIs, and CCRs. • Review QA/QC field tests. • Address, negotiate, and make recommendations regarding Change Orders. • Perform regular Site Visits. • Process contractor pay apps. • General coordination with contractor and City of Lubbock. • Coordinate final closeout and punch list. ■ Construction Observation • Full-time RPR services, assuming 11 months of construction. ■ Additional Survey and Utility Staking • Survey new site conditions. • Stake south ROW line for SPEC. • Additional time built in for final utility staking. [END OF EXHIBIT] EXHIBIT A.2 Scope of Services Services described as: Scope of Services is to include additional design phase services for the Quaker intersection, ROW acquisition, and an additional traffic signal. These services will be provided for a lump sum fee as shown in Exhibit 6.2. Detailed Scope: ■ Design Phase Services: • Quaker Intersection • Row Acquisition west of Quaker Avenue • Additional Traffic Signal [END OF EXHIBIT] EXHIBIT B.1 Parkhill Project Fee and Budget Sheet (Hourly/Billing Rates) Today's Date: January 17, 2024 Prepared By: AF Principal: KJ Project Manager: Project Name: 146th St Reconstruction Project Number: 40422.22 Task/Discipline: CPS Projected Start Date: March 1, 2024 Fee (Revenue) Type: Cost + Fixed Fee Markup on Direct Expenses: 15.00% Markup on Reimbursables: 15.00% Fee Costs Summary (Profit and Markup Included in Total Fee) Labor Cost: $561,735 Direct Consultants: Direct Expenses: $4,987 Reimbursable Consultants: Reimbursable Expenses: Fee Summary (OH and Profit in Labor, Markup included in Directs and Reimbursables) Labor: $561,735 Directs: $5,735 Subtotal: $567,470 Reimbursables: Total Fee: $567,470 I Total Fee: $567,470 Page 1 of 1 � 2 I� i — s E — � 3 � n W 3 � ` E n � ' � � 5 �'. E `a '" E c S a 2 � n � � Z �.�. � � � � � $ � $ x 0 a x 8 a A a' 3 : Am , _ m -i m J A O 7 7 $ C 4 � 0 a a � x" WI � EXHIBIT B.1 Continued DirectExpenses Project: Project No: Task: Current Fee: Expenses included in lump sum fee. Not billed to client. Direct Consultant Costs Amount 611 Structural Consultant 612 Mech/Elec Consultant 613 Environ/Civil Consultant 614 Architectural Consultant 615 Testing Consultant (Geotech, CMT, TAB, etc.) 616 Surveying Consultant 617 Interior Design Consultant 618 Other Consultant - Kitchen / Food Consultant 618 Other Consultant - Acoustical Consultant 618 Other Consultant - AV/ IT Consultant 618 Other Consultant Total Direct Consultants Direct Expense Costs 621 Trevel Motel Air Travel Parking Car Rental Mileage Days @ Men @ /Man-day = Air Fate @ Men @ /Man = Days @ /Day = Days @ /Day = 30 Miles @ $0.545 @ 305 Trips = $4,986.75 Subtotal 622 Reproductions Blackiine Prints 34" x 22" 36" x 24" 42" x 30 Other Mounting Foam Board Printing: Set Up Fee 8-1/2" x 11" B&W 8-1/2" x 11" Color 11" x 17" B&W 11" x 17" Color Binding Cost Laminating Scan to file Burn to CD/DVD Scan Specs Scan Drawings Shts @ $2.50 /Sht @ Shts @ $2.75 /Sht @ Shts @ $3.25 /Sht @ sf @ $0.55 /sf @ Boards @ $10.00 /ea @ Originals @ $0.15 /Sht @ Originals @ $0.09 /Sht @ Originals @ $0.55 /Sht @ Originals @ $0.18 /Sht @ Originals @ $1.05 /Sht @ Sets @ 52•00 /Set Shts @ $2•00 /Sht CD/DVD @ $13.50 /each Originals @ $0.15 /Sht Originals @ $1.50 /Sht Sets = Sets = Sets = Sets = Submittals = Sets = Sets = Sets = Sets = Subtotal Men @ 623 Models/Renderings/Photos 624 Telephone Calls @ 625 Meals Days @ 626 Field Supplies 628 Postage Mailings @ 628 Postage Mailings @ 629 Publications 630 Misc Reimbursable Exp 632 Temporary Personnel 634 Office Supplies 635 CADD 636 Field Equip Rental 639 License & Regulation Fee 643 NM Gross Receipt Tax 647 /Maili ies Direct Expenses $4,987 Shots @ EXHIBIT B.2 Parkhill Project Fee and Budget Sheet (Hourly/Billing Rates) Today's Date: lanuary 18, 2024 Prepared By: Principal: Project Manager: Project Name: Project Number: Task/Discipline: Projected Start Date: AF KJ 146th Street Reconstruction 40422.22 4ADD Fee (Revenue) Type: Lump Sum Markup on Direct Expenses: 15.00% Markup on Reimbursables: 15.00% Fee Costs Summary (Profit and Markup Included in Total Fee) Labor Cost: $57,574 Direct Consultants: Direct Expenses: Reimbursable Consultants: Reimbursable Expenses: Total Fee: $57,574 Fee Summary (OH and Profit in Labor, Markup included in Directs and Reimbursables) Labor: $57,574 Directs: Subtotal: $57,574 Reimbursables: Total Fee: $57,574 Page 1 of 1 � p S c Fn _ � ' o y a �a 3. 2 ; � '" � c p v o � � � A � 3 a m �".gl 5' f & 3 d � � O � F 3 � z - n � 3 ! j� i = a � ��"� a �� - — a g�"a� 'G $ � 2 ,_ ° � � Y: a g 2 � � � a z o g ',� X 2 W o � w � S � � � � a ;� : o a $q �> ff �+ 8 » _ 7 6' i+' 7 N g m � $ ffi S » a ? � 3 �^ a g .. 7 � � o � � �. � P Y 's 0 0 x 8 a � a � �� EXHIBIT B.2 Continued Direct Expenses Project: Project No: Task: Current Fee: Expenses included in lump sum fee. Not billed to client. Direct Consultant Costs Amount 611 Structural Consultant 612 Mech/Elec Consultant 613 Environ/Civil Consultant 614 Architectural Consultant 615 Testing Consultant (Geotech, CMT, TAB, etc.) 616 Surveying Consultant 617 Interior Oesign Consultant 618 Other Consultant - Kitchen / Food Consultant 618 Other Consultant - Acoustical Consultant 618 Other Consultant - AV/ IT Consultant 618 Other Consultant Total Direct Consultants Direct Expense Costs 621 Travel Motel Air Trevel Parking Car Rental Mileage Days @ Men @ /Man-day = Air Fare @ Men @ /Man = Days @ /Day = Days @ /Day = Miles @ $0.545 @ Trips = Subtotal 622 Reproductions Blackline Prints 34" x 22" 36" x 24" 42" x 30 Other Mounting Foam Board Printing: Set Up Fee 8-1/2" x 11" B&W 8-1/2" x 11" Color 11" x 17" 6&W 11" x 17" Color Binding Cost Laminating Scan to file Burn to CD/DVD Scan Specs Scan Drawings Shts @ $2.50 /Sht @ Shts @ $2.75 /Sht @ Shts @ $3.25 /Sht @ sf @ $0.55 /sf @ Boards @ $10.00 /ea @ Originals @ $0.15 /Sht @ Originals @ $0.09 /Sht @ Originals @ $0.55 /Sht @ Originals @ $0.18 /Sht @ Originals @ $1.05 /Sht @ Sets @ $2.00 /Set Shts @ $2.00 /Sht CD/DVD @ $13.50 /each Originals @ $0.15 /Sht Originals @ $1.50 /Sht Sets = Sets = Sets = Sets = Submittals = Sets = Sets = Sets = Sets = Subtotal Men @ 623 Models/Renderings/Photos 624 Telephone Calls @ 625 Meals Oays @ 626 Field Supplies 628 Postage Mailings @ 628 Postage Mailings @ 629 Publications 630 Misc Reimbursable Exp 632 Temporary Personnel 634 Office Supplies 635 CADD 636 Field Equip Rental 639 License & Regulation fee 643 NM Gross Receipt Tax 647 Computer Supplies Shots @ /Shot Direct Expenses Page 1 of 1