HomeMy WebLinkAboutResolution - 2023-R0616 - Contract 17664, South Plains Implement, Ltd, Farm Implement & Constr. Equipment - 12/12/2023Resolution No. 2023-R0616
Item No. 5.30
December 12, 2023
RESOLUTION
BE I"1' Rl?SOLVLD I3Y 1'YIT� CI1'Y COYJNCIL OF "1'IIL CI"I'Y Ol� LCJI3BOCK:
"1'IIA�I' thc Mayor of thc City of Lubbock is hcrcby authorizcd and dircctcd to cxccutc
for and on behalf of thc City of I.ubbock, Contract No. 17664 for Maintcnancc and Repair on
Farm Implemcnt and Construction Cquipment, as per I'I'B 24-17664-SI3, by and between the
City of Lubbock and South Plains Implement, Ltd., and related documents. Said Contract is
attached hereto and incorporated in this resolution as if fully set forth hercin and shall bc
includcd in thc minutcs of thc City Council.
Yasscd by thc City Council on December_12�_2023 __ __ __.
AT'TLS1':
Courtney Paz, City Secreta
APPROVED AS '1'O CONTI;NT:
�
�
Brooke Witcher, Assistant City Manager
APPROVLI� AS '1'O T�ORM:
Rachacl rostcr, ssistant City �lttorncy
1'RAY PAY ., MnYOR
ccdocsII1RF.S.ScrviccContract 17664-South Ylains Implcmcnt, Ltd.
I 2.4.23
Resolution No. 2023-R0616
Contract 17664
City of Lubbock
Contract for
ITB 24-17664-SB
Maintenance and Repair on Farm Implement and Construction Equipment
THIS CONTRACT made and entered into this 12th day of December , 2023, by and between the
City of Lubbock ("City"), and South Plains Implement, Ltd., ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for Maintenance and Repair on
Farm Implement and Construction Equipment and bids were received and duly opened as required
by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized
the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase
and delivery of the said Maintenance and Repair on Farm Implement and Construction
Equipment.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
1. In accordance with City's specifications and Contractor's bid, copies of which are attached
hereto and made part hereof, Contractor will deliver to the City, Maintenance and Repair on
Farm Implement and Construction Equipment, and more specifically referred to as Category
1 on the bid submitted by the Contractor or in the specifications attached hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done
the work provided for in this Contract and to complete and fnish the same according to the
attached specifications, offer, and terms and conditions contained herein.
3. The contract shall be for a term of one (1) year, with the option of two (2), one year extensions,
said date of term beginning upon formal approval. This Contract will renew automatically for
the additional terms, unless either Party gives 90-day written notice to terminate the Contract.
4. All stated annual quantities are approximations of usage during the time period to be covered by
pricing established by this bid. Actual usage may be more or less. Order quantities will be
determined by actual need. The City of Lubbock does not guarantee any specific amount of
compensation, volume, minimum, or maximum amount of services under this bid and resulting
contract.
5. The Contractor must maintain the insurance coverage required during the term of this contract
including any extensions. It is the responsibility of the Contractor to ensure that valid insurance
is on file with the Purchasing and Contract Management Department as required by contract or
contract may be terminated for non-compliance.
6. A) Prices quoted shall be guaranteed for a period for six (6) months upon City approval. The rate
may be adjusted at the City's discretion for the effective change in Consumer Price Index (CPI)
or Product Price Index (PPI) as appropriate.
B) Further, if the Contractor can provide documentation for actual charges for material, labor,
etc. that demonstrates that the change in CPI or PPI is not sufficient, the Contractor shall provide
such documentation to the City, and at the City's sole discretion, the contractual rate may be
further adjusted. If agreement regarding a new rate cannot be reached, the City shall terminate
at the end of the current contract period.
C) If an adjustrnent to pricing is granted under this section, the Contractor must provide the
Director of Purchasing and Contract Management written, quarterly documentation to justify the
ongoing adjustment. If no such documentation is timely received, the rate will automatically
revert to the initial, awarded rate.
7. This contract shall remain in effect until the first of the following occurs: (1) the expiration date,
(2) performance of services ordered, or (3) termination of by either party with a 30 day written
notice. The City of Lubbock reserves the right to award the canceled contract to the next lowest
and best bidder as it deems to be in the best interest of the city.
8. Contractor shall at all times be an independent contractor and not an agent or representative of
City with regard to performance of the Services. Contractor shall not represent that it is, or hold
itself out as, an agent or representative of City. In no event shall Contractor be authorized to
enter into any agreement or undertaking for or on behalf of City.
9. Insurance Requirements
SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed
Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named
underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall
furnish and contain all required information referenced or indicated thereon. THE CITY SHALL HAVE
NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE
SHALL HAVE BEEN DELIVERED TO THE CITY.
SECTION B. The City reserves the right to review the insurance requirements of this section during
the effective period of the contract and to require adjustment of insurance coverages and their limits
when deemed necessary and prudent by the City based upon changes in statutory law, court decisions,
or the claims history of the industry as well as the Contractor.
SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as
are approved by the City, the Contractor shall obtain and maintain in full force and effect for the duration
of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by
companies approved by the State of Texas and acceptable to the City, in the following type(s) and
amount(s):
Commercial General Liabilitv Repuirements: $1M occurrence /$2M aggregate (can be combined
with an Excess Liability to meet requirement). CGL is required in ALL contracts. It is perhaps the most
important of all insurance policies in a contractual relationship. It insures the Contractor has broad
liability coverage for contractual activities and for completed operations.
Commercial General Liability to include Products — Completion/OP, Personal and Advertising Injury,
Contractual Liability, Fire Damage (any one fire), and Medical Expenses (any one person).
Automobile Liability Requirements: $1 M/occurrence is needed
Workers Compensation and Emplover Liabilitv Requirements: Statutory. If the vendor is an
independent contractor with no employees and are exempt from providing Workers' Compensation
coverage, they must sign a waiver (obtained from COL Purchasing) and include a copy of their driver's
license.. Employer Liability ($1 M) is required with Workers Compensation.
Garage Liablitv Repuirements: No less than $2,000,000 combined single limit
Gara�ekeepers Legal Liability Requirements: No less than $1,000,000 per location
* The City of Lubbock (including its officials, employees and volunteers) shall be afforded additional
insured status on a primary and non-contributory basis on all liability policies except professional
liabilities and workers' comp.
* Waivers of Subrogation are required for CGL, AL, and WC.
* To Include Products of Completed Operations endorsement.
* Carrier will provide a 30-day written notice of cancellation, 10-day written notice for non-payment.
* Carriers must meet an A.M. Best rating of A- or better.
* Subcontractors must carry same limits as listed above.
IMPORTANT: POLICY ENDORSEMENTS
The Contractor will provide copies of the policies without expense, to the City and all endorsements
thereto and may make any reasonable request for deletion, revision, or modifcation of particular policy
terms, conditions, limitations, or exclusions (except where policy provisions are established by law or
regulation binding upon either of the parties hereto or the underwriter of any of such policies). Upon
such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in
policy coverages, and shall pay the cost thereof. Any costs will be paid by the Contractor.
REQUIRED PROVISIONS
The Contractor agrees that with respect to the above required insurance, all insurance contracts and
certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the
following required provisions:
a. Name the City of Lubbock and its officers, employees, and elected representatives as additional
insureds, (as the interest of each insured may appear) as to all applicable coverage;
b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change;
c. Provide for notice to the City at the address shown below by registered mail;
d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees,
and elected representatives for injuries, including death, properiy damage, or any other loss to
the extent same may be covered by the proceeds of insurance;
e. Provide that all provisions of this contract concerning liability, duty, and standard of care
together with the indemnification provision, shall be underwritten by contractual liability
coverage sufficient to include such obligations within applicable policies.
NOTICES
The Contractor shall notify the City in the event of any change in coverage and shall give such notices
not less than 30 days prior the change, which notice must be accompanied by a replacement
CERTIFICATE OF INSURANCE.
All notices shall be given to the City at the following address:
Marta Alvarez, Director of Purchasing & Contract Management
City of Lubbock
1314 Avenue K, 9`h Floor
Lubbock, Texas 79401
SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by
the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents
as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by
the insurance company exonerate the Contractor from liability.
10. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other.
11. The City reserves the right to exercise any right or remedy to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a court of
competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to
exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are
cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict
between this provision and another provision in, or related to, this document, this provision shall
control.
12. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times, reserves
the right to audit Contractor's records and books relevant to all services provided to the City
under this Contract. In the event such an audit by the City reveals any errors or overpayments
by the City, Contractor shall refund the City the full amount of such overpayments within 30
days of such audit findings, or the City, at its option, reserves the right to deduct such amounts
owing the City from any payments due Contractor.
13. All funds for payment by the City under this contract are subject to the availability of an annual
appropriation for this purpose by the City. In the event of non-appropriation of funds by the City
Council of the City of Lubbock for the goods or services provided under the contract, the City
will terminate the contract, without termination charge or other liability, on the last day of the
then-current fscal year or when the appropriation made for the then-current year for the goods
or services covered by this contract is spent, whichever event occurs first. If at any time funds
are not appropriated for the continuance of this contract, cancellation shall be accepted by the
Seller on 30 days prior written notice, but failure to give such notice shall be of no effect and the
City shall not be obligated under this contract beyond the date of termination.
14. The Contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent be
given, the Contractor shall insure the Subcontractor or shall provide proof on insurance from the
Subcontractor that complies with all contract Insurance requirements.
15. Contractor acknowledges by supplying any Goods or Services that the Contractor has read, fully
understands, and will be in full compliance with all terms and conditions and the descriptive
material contained herein and any additional associated documents and Amendments. The City
disclaims any terms and conditions provided by the Contractor unless agreed upon in writing by
the parties. In the event of conflict between these terms and conditions and any terms and
conditions provided by the Contractor, the terms and conditions provided herein shall prevail.
The terms and conditions provided herein are the final terms agreed upon by the parties, and any
prior conflicting terms shall be of no force or effect.
16. The Contractor (i) does not engage in business with Iran, Sudan or any foreign terrorist
organization and (ii) it is not listed by the Texas Comptroller under Section 2252.153, Texas
Government Code, as a company known to have contracts with or provide supplies or services
to a foreign terrorist organization. As used in the immediately preceding sentence, "foreign
terrorist organization" shall have the meaning given such term in Section 2252.151, Texas
Government Code.
17. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this
contract and the contractor or vendor agrees that the contract can be terminated if the
contractor or vendor knowingly or intentionally fails to comply with a requirement of that
subchapter.
To the extent Subchapter J, Chapter 552, Government Code applies to this agreement, Contractor
agrees to: (1) preserve all contracting information related to the contact as provided by the
records retention requirements applicable to the governmental body for the duration of the
contract; (2) promptly provide to the governmental body any contracting information related to
the contract that is in the custody or possession of the entity on request of the governmental
body; and (3) on completion of the contract, either: (A) provide at no cost to the governmental
body all contracting information related to the contract that is in the custody or possession of the
entity; or (B) preserve the contracting information related to the contract as provided by the
records retention requirements applicable to the governmental body.
18. Pursuant to Section 2271.002 of the Texas Government Code, a) This section applies only to a
contract that: (1) is between a governmental entity and a company with 10 or more full-time
employees; and (2) has a value of $100,000 or more that is to be paid wholly or partly from
public funds of the governmental entity. (b) A governmental entity may not enter into a contract
with a company for goods or services unless the contract contains a written verifcation from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the
contract.
19. By entering into this Agreement, Contractor verifes that: (1) it does not, and will not for the
duration of the contract, have a practice, policy, guidance, or directive that discriminates against
a firearm entity or frearm trade association or (2) the verifcation required by Section 2274.002
of the Texas Government Code does not apply to the contract.
If Contractor is a company with 10 or more full-time employees and if this Agreement has a
value of at least $100,000 or more, Contractor verifies that, pursuant to Texas Government Code
Chapter 2274, it does not have a practice, policy, guidance, or directive that discriminates against
a firearm entity or firearm trade association; and will not discriminate during the term of the
contract against a firearm entity or firearm trade association.
Contractor represents and warrants that: (1) it does not, and will not for the duration of the
contract, boycott energy companies or (2) the verification required by Section 2274.002 of the
Texas Government Code does not apply to the contract.
If Contractor is a company with 10 or more full-time employees and if this Agreement has a
value of at least $100,000 or more, Contractor verifies that, pursuant to Texas Government Code
Chapter 2274, it does not boycott energy companies; and will not boycott energy companies
during the term of the Agreement. This verification is not required for an agreement where a
governmental entity determines that these requirements are inconsistent with the governmental
entity's constitutional or statutory duties related to the issuance, incurrence, or management of
debt obligations or the deposit, custody, management, borrowing, or investment of funds.
20. The Contractor shall retain all information received from or concerning the City and the City's
business in strictest confidence and shall not reveal such information to third parties without
prior written consent of the City, unless otherwise required by law.
21. The Contractor shall indemnify and save harmless the city of Lubbock and its elected offcials,
officers, agents, and employees from all suits, actions, losses, damages, claims, or liability of
any kind, character, type, or description, including without limiting the generality of the
foregoing, all expenses of litigation, court costs, and attorney's fees, for injury or death to any
person, or injury to any properiy, received or sustained by any person or persons or properiy, to
the extent arising out of, related to or occasioned by, the negligent acts of the Contractor, its
agents, employees, and/or subcontractors, related to the performance, operations or omissions
under this agreement and/or the use or occupation of city owned property. The indemnity
obligation provided herein shall survive the expiration or termination of this agreement.
22. This Contract consists of the following documents set forth herein; Invitation to Bid No. 24-
17664-SB, Specifications, and the Bid Form.
-----INTENTYONALLY LEFT BLANK-----
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and
year first above written. Executed in triplicate.
CITY O OCK
Tray Pa e, or
A EST:
Courtney Paz, City Secreta
APPROVED AS TO CONTENT:
Dominic Esperat, Director of F eet Operations
CONTRACTOR
BY �-•�
Auth z present
L � .r.._
Print Name
��D l j-�wy ��
Address
L �� �a�,�, `r� 7gy� �
City, State, Zip Code
PROVED S TO �ORM:
Rachael Foster, ss stant City Attorney
City of Lubbock, TX
1TB 24-17664-SB
Maintenance and Repair on
Farm Implement and Construction Equipment
Scope of WorW Specifications
I. Introduction, Purpose and Intent
The intent of this Invitation for Bid (hereinafter referred to as ITB) is to solicit qualified
vendors to enter a contract with the City of Lubbock (hereinafter referred to as The City)
to provide maintenance and repair to farm implement and construction equipment. The City
is seeking to contract with one or more Vendors, if it is in the best interest of the City.
II. Scope of Services
The awarded vendor shall furnish and supply all insurance, labor, personnel, service,
supervision, administration, documentation, reports, management, equipment, tools and
materials necessary to provided preventative maintenance and repairs services. All services
shall be provided on an "as needed/ requested basis" to the City. The City does not
guarantee any quantities and services to be purchased under this contract.
Vendor shall have been in the preventative maintenance and repairs business for a
minimum of three (3) consecutive years and familiar with the specified requirements and
methods needed for proper performance of this contract.
Service Hours: All services performed under this contract will be conducted during normal
business hours (Monday through Friday, 7:00 a.m. - 4:30 p.m.), excluding City Holidays.
References: Vendor shall include with the bid a minimum of five (5) commercial customer
references to substantiate the qualifications and experience requirements for services
completed within the past 24 months.
III. General Requirements
In addition to the General Requirements, the Scope of Services shall include, but not be
limited to the following the following:
Air Conditioning, Heating & Ventilation
System
Axles
Brakes, Hubs & Bearings
Steering
Suspension
Drive Shafts
Automatic Transmissions
Charging Systems
Cranking Systems
Ignition Systems
Lighting Systems, Electrical Accessories
Engines
Exhaust Systems
Fuel Systems
Power Take-Off (PTO)
Buckets /Booms
Def Systems
Equipment & Truck Cate o�
The following is a current list of Descriptions of City of Lubbock vehicles and equipment
by Category which are included in this maintenance and repair contract.
Category Description
1) Off-Road Equipment Tractors, Backhoes, Loaders, Excavators , Dozers, Graders,
Scrapers, Cranes
2)Trailers Utility, Pipe, Hay, Equipment, Crew, Cargo, Mowers, Rotary
Cutters, Shredders, Tillers, Agricultural and Recreational
E ui ment
3)Forklifts Clark, Hyster, Cat, Daewoo, Case, Hilift, Compact Princeton
Labor Guide
Vendor is required to provide the name of the current Labor Guide software and version
used to provide repair costs with the Bid Form. The City of Lubbock reserves the right to
audit the labor hours charged to each job and all overcharges will be brought to the attention
of the vendor. The Vendor shall issue a credit for the overcharge amount within 5 business
days and the credit shall reference the City of Lubbock's vehicle identification number and
work order number. If the program is proprietary, Vendor shall grant access to the City of
Lubbock's Fleet Services Department for audit purposes.
Work Authorization
Vehicle shop repairs will be estimated on a per job basis with a fixed labor rate per hour as
stated on the Bid Form. Prior to the start of any vehicle repair, the Vendor must provide a
written repair estimate by a trained service advisor or technician. Estimates must include
parts at the quoted cost rate. All estimates shall be at no charge to the City. The Vendor
must obtain a work order number and authorization to perform the work from the City of
Lubbock authorized Fleet Services designee before making any repairs. The Vendor must
also obtain City approval for the type of repairs and the cost of repairs before proceeding
with the work.
Vendor must submit a copy of the Work Order along with the Vendor's invoice
itemizing the labor hours, hourly labor rate, supplies, cost of supplies, parts list,
and price for each part.
The Work Order must contain the VIN number, the current license plate number, and the
current vehicle mileage or hours. If any of the information is missing or incorrect, the
Vendor will not be reimbursed for any services, repairs, maintenance, parts, or supplies.
Anproval Procedures
Approval for maintenance and repairs on all vehicles shall be as follows: Repairs up to
$1,000 shall be verbally approved by an authorized Fleet Services designee. Repairs from
$1,000 to $2,500 must have written approval from an authorized Fleet Services designee.
Repairs over $2,500 must have written approval from an authorized Fleet Services
designee and Director of Fleet Services. If any repairs are completed without proper
authorization, the Vendor will not be reimbursed for any services, repairs, maintenance,
parts, or supplies.
Repair Time Notifications
The Vendor must make a determination of the repairs, costs and times and notify the City
within 24-hours after receiving the vehicle or equipment.
Repeat Repairs
The Vendor will be responsible for correcting all previous repairs performed by the Vendor
that were incorrectly repaired or the repair failed to correct the reported deficiency. The
Vendor will be responsible for the total cost of the repair including any replacement parts.
In the event of a Repeat Repair, Vendor shall open a new work order. The new vendor work
order must indicate on the work order "repeat" or "return" work. Copies of the original City
and Vendor work orders and any applicable invoices shall be attached to the new work
order.
Pick-Up and Delivery
The bidder's bid may include a separate price for pick-up and delivery of heavy vehicles or
equipment. The bidder must indicate on the Bid Form the additional charge, if any, for this
pick -up and delivery service. The City reserves the right to use this service as needed.
Vehicles must be picked up by City personnel or delivered to a City location within 24-
hours after the vehicle has been repaired.
City Fleet Services Garage: 206 Municipal Drive, Lubbock, TX 79403
Parts, Supplies and Services
The Vendor must use their own parts and/or supplies in completing all repairs. No City
parts or supplies will be issued by the City Garage to the Vendor. The Vendor's invoice
must include charges for all parts, supplies, and services used in making repairs. The
Vendor must return all parts that were removed and replaced during the repair of the vehicle
or equipment upon completion of the repair(s) and the parts must accompany the vehicle
or equipment. The Vendor is responsible for all core returns andcredits.
Bid submissions
Bids will be awarded by category of vehicles and equipment.
Invoices
Invoices will show only the cost rates indicated on the Bid Form. Any additional charges
or fees not listed will be disallowed from any invoice. Vehicle shop repairs will be billed
per the approved estimate. An individual Work Order shall be issued for vehicle shop
repairs and are to not be duplicated. No delivery or repair shall be performed without proper
authorization. Invoices for parts purchased by the Vendor for all repairs to City vehicles
and equipment will be made available for inspection by a City representative upon request.
Invoices must display the Vendor name imprinted on the face, the parts purchased and the
date of the purchase. Repair invoices should match the parts invoice when there were
replacement parts required for the repair. If a request is submitted by the City to review a
particular invoice, that request will be met within 24 hours from the time of the request.
Damages
The Vendor is responsible for any damage to the vehicle or equipment while in the
Vendor's control. The City shall be responsible for damages after the vehicle or equipment
has been delivered to a City representative and said representative has inspected the vehicle
or equipment and has verified that no damage occurred during the repair process.
In the event that a vehicle is scheduled to be picked up from the City for repairs, the
vehicles will be:
l. Picked up by tow vehicle/wrecker, or
2. Driven to the repair destination by a licensed and insured individual representing the
Vendor.
Suecial Requirements:
1. Vendor to provide secure shelter (locked fence) for City vehicles.
2. Estimate must be submitted to Fleet Services within 24-hour period of request.
3. All furnished parts must be OEM, OEM equivalent new, or OEM equivalent re-
cycled parts.
4. All suspension or steering components must be OEM or OEM equivalent only.
5. All repairs shall be warranted for a period of 12 months or 12,000 miles.
City of Lubbock, TX
pprchasing and Contract Managemeat
Vendor Acknowledgement Form
Ia compliaace with the Invitadon to Btd, the undersi8ned Bidder having examined dte Invitarion to Bid,
in8tructions to bidders, Cieneral Conditions of the Agr�ement, SpaciScetione, and being familiar with the
conditions to be �►et, hereby submits the following bid for furnishing the material, equipment, labor and
everything aecessary for providing the items listed and agrees to deliver said items at the locations aad for the
prices set forth on the bid form aad/or the bid table associated a►ith this bid.
A bid will be aubject to being considered 'uregular and may be rejected if it shows omissions, slteratlons of
form, conditional alternate bids, additione or alternates in lieu of the items specified, if the unit prices are
obviously unbalanced (either in excess of or below reasonably expected values), or uregularities of any kind.
The Invitstion to Bid is by reference incorporated in this contract.
Where applicable, prices are quote� as: F.O.B. Desdneflon, Freight Pre-Paid and Altowed
Whete applicable, delivery days are: Daya After Receipt of Order (ARO)
Unless otherwlse epeci8ed 6ereia, t6e City may award the bld either item-by—ltem or on an all-or-
none basis for any ltem or group of items ehown on the bfd.
The C1ty of Lubbock le seeking a contract for with one or more contractors. In order to assure adequste
coversge, t6e Clty may make multlple awards, selecting multipie vendors to prnvtde t6e products
des[red, if multiple awards are in t6e best interest of the Clty. A declston to make a muldple sward o!
this Bid, however, is an optlon reserved by the City, based on the needs o! the City.
PAYMENT TERMS AND DISCOIJNfS - Bidder offera a pmmpt peyment discount of %, net
calendar days. Discounts will not be considered ia debermining low bid Unless otherwise indicated
on the Bid Fom�, psycnent terms will be NET THIRTY DAYS. The City will pay the successful bidder within
thirty days aftet the receipt of a oon�oct invoice or after the date of acceptance, whichever event occurs ]ater.
Discounts for prompt payment r�quiring payment by the City within a stipulaXed number of days will be
inte►preted as applying within the stipulated number of calendar days afier the date of receipt by �e City of a
correct invoice ar after ihe date of acceptance that meets contract requirements, whichever event occura later.
Discounts for payment in less than ten days will not be considered.
MOST FAVORBD PRICIIVG: The Bidder ccrtifies that the price quoted is not in excess of the lowest grice
charged eayone else, inchiding its most favored customer, for like quality and quan6ty of the
products/aervices; does not include an element of pro�it on tha sala in excess af that n�rmally obtained by the
Bidder on the sale of products/sarvices of like quality and quantity; and does not iuelude any pmvision for
discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale
to oay other euatomer, an equal or lass quantity of similar contraat products of like or bettsr quality, et e lower
net price(s) thsn provided hereia, supplier agrees to notify the City and sell same product(s) at tho lower
price(s) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other locat governmental
enddes of the State of Tcxas, by mutual agreement with the succesaful biddcr, and properly authorized
intedocal pu�hasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government
Code), the right to pu�+chase the same services� at the pricee quoted, for tl�e period of ffiis contract. Each bidder
shall indic,ate on the Bid Form in the space provided below if he/she will ho�r Political3ubdivision orders
in addition to ordeas flom the City of Lubbock. Should these other govemmentel enHdes decide w participate
in this contract, would you (the bidder) agree that all tenms, conditiona, specificarions, and pricing would
appl�?
The City of Lubbock
ITB 24-17664-SB
Maintenance and Repair on Farm Implement and Construction Equipment
Bid Form
Quantity
# Items (+/-)
�-�����: = ---- .
#1-1 Labor rate per hour (Billed in 1
increments of full, half, and 1�4 hours)
#1-2 °�o Markup above! below parts 0
#1-3 Pickup and Delivery Round Trip Charge
South Plains Implement, Ltd
Location Lubbock, TX
Unit Total
UOM Price Cost
Hourly Rate
Percentage
Roundtrip Charge
$152.50 $152.50
No Bid No Bid
$4.25 a running $4.25 a running
mile $300 min mile $300 min
#1-4 Roundtrip Tow Service Charge 1 Roundtrip Charge No Bid No Bid
#1-5 Service Call Fee 1 Service Call Fee $167.50 $167.50
#1-6 Mileage Fee 1 Charge per Mile $2.25 $2.25
� �� . �-
#2-� - �abrx�Ee �ho,�{•B�lle�-+�r — - � - -+ - --�[xtt��t�et� - — - -- - — -AFn�F3i� — - —Pda--E�icl
increments of full, half, and 1; 4 hours)
#2-� - -Qr6-�i�up�tHevel�elnw-pa�-is — - — - � - -; �,;.�.:ng� - — - — - -- #e-�i� — - --PdtrBid
#2-r- - ---P�oket�-end�aEi�v�te�T�i�i�arg� - � - -�ot�r�ri�rGleagge— _ ___. _ .� Ai�Bic�- — - Na-13sd
#�2-� - �}ourr�ts�p �ery £erviee �#ar�e— _ ._._. .. � - --;{or�n�ersp �=harg� - — - — �it�-�1':c� -- - —Ncr�ici
#2-3- - -�T.=;���1-Fee — - — - -- - — - � - �.T.����e — - — - — �a-�(� — - —�a-�d
�2�r- - -[44i�c� F� - �.. _ ....�... - — - — - -� - �rar��er-A4i�� — - — - — �ie-�ic� — - —Nv-�id
• . :� _ .. _ . . . ._.
#3-�- - -babe�-�'ate.�hou�{-$tlla�-it� — - — - --� - -�I�at� - — - ---- - — �i� — - —W��;:;
increments of full, half, and 1'4 hours)
#3-�- - -�o��a�beveF-�e4cx�-�e�rts — - — - -� - -�.-I..�ge— _ .—. �- —. - — �F3�'s� — - —Na-�ici
�3-� - �iek�rarr�9e[iwer���or.e�-�r�harg� - -� - �cx�t�ip �ta�rg� - — - — �Te$'sc� .�._. _ —Wc3�Bid
#3-4-- - �cnmd�rip �ew�e�wrice £=#+nrg� - — - --� - ---�ou�ip C�arg� _ ---�- - ---�- �&� — - —PIe-Sid
#3-� - --l�e���ie�[=a�Fe� --�-�- - — - — - --- - -� - �eew�C$l�ee� — _ �. .. ._._. }�Te-�ic� — - —I�c��id
#3-E� - �IVIi{es�e Fee- - — - — - —. _ -- - -�- - ��t��er�4'ti� — - — - — �Sic� .---. _ .---.I�Iv$id
Question Set 1: Questionnaire
# Oves�ivrt Responsc Commenl
Ca[egories 7, 2, and 3 _� .��: i
� �� Miles Irom your locahon to Ciry Fleet Services Garage y o( Miles 6 MILES
(208 Munidpal Drive, Lu6bock TX 79403)
1.1.2 Could you respond to e pidcup 24 houB a dey! No
1.1.3 Can you provide sewre shelter (locked fence) for Ciy vehicles7 Yes
1.1.1 Lebor Guide Sollwere and Version used to provlde repalr cost on Bid Form SoRwere end Version SERVICE DEUVERY
Other governmental enHties that might have interests tn th� contract are Frenship Independent School
District, Lubbock Hoaeing Anthority, Lubbock Connty, Lubbock Connty Hospital Dish�lct, Lnbbock
Independent Sc6001 Dietrict, South Plaios Aesociation of Governmeats, City of Tesarkana, Teaas Tech
University, Wat Tersa Municipal Power Agency, Lyan County, and City of Wolfforth.
yES NO
If you (the bidder) checked YES, the following will apply:
Ciovenimental entities utilizing Interlocal Agreetnents for Cooperative Purchasing with the City of
Lubbock will be eligible. but not obligated, to purchase raaterislslservices under the contract(s)
awarded as a result of this soGcitadon. All purchases by governmental entiries other than the City of
Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City
of Lubbock will not be reeponsible for another govemme,ntal entity's dobts. Each governmental emity
will order their own materialslsen►ice as needed.
ADDENDA
Bidder acknowled�es receipt of addenda issued in regard to this solicitation:
Addenda No. Date
Addenda No. Date
Addeada No. Dste
Addanda No. Date
INSURANCE REQUIREMENTS
I, the undersigned Bidder certify that the insurance r�uirements contained in this bid document have been
reviewed by me and my Insurance AgenVBcaker. if I am awarded this wntract by the City of Lubbock, I wili
be able W, within ten (10) business deys after being notified of such award by the City of Lubbock, furniah a
valid insurance certificate to the City meeting all of ihe requirements defined in this bid.
If the time requirement specified above ia not met, the City hss the right to reject thia proposal and award t6e
contract to another contractor. If you have any questions concerning these requirements, please coirtact the
Director of Purchasing 8c Contract Management for the City of Lubbock at (846) 775-2572.
SUSPENSION AND DEBARMENT CERTIFICATION
Federal Law (A-1 Q2 Common Rule and QMB Circulsr A-110) prohibits non-Federal entities from contracdng
with or malcin� sub-awarda under covered hansactions W parties that ere suspended ar dabarred or whoae
principals sre suspended or debarred. Covered trausactions include procurement contracts for goods or
serviQee equst W or in excess of $25,000 and all non-pracureraent transactiona (e.�., sub-awarde to sub-
recipiente).
Contractors receiving individual awards of $25,000 or more and all eub-recipients must cettify that their
organization and ite priacipals ere not suepended or debarred by a Federal agency.
Before an award of $25,OQ0 or more can be made to your firm, you must certify that yow organizarion and
its principals are not suspended or debarred by a Federal agency.
I, the undersigaed agent for the fum named below, certify that neither this firm nor its principals are suapended
ar debarred by a Federal agency.
TEgpS GOVERNMENT CODE SECTION 2252.152
The undersigned representative of the undersigned compattY or business, being an adult over the age of
eighte� (18) years of age, pursuant to Texas Government Code, Chapter 225Z, Secdon 2252.152, certify that
the compeny named above is not listed on the website of the Comptroller of the State of Texas conceming the
listing of companies tbat are identified unc�r Section 806.051 � Section 807.051 or Section 2253.153. I fiuther
certify thet should the above-named company enter into a contraot that is on said listing of compsnies oa the
website of the Ca�mptroller of the State of Texas, wluch do business with Iran, Sudan or any Foreign Ternorist
Org,anization, I will immediately notify tite City of Lubbock Purchasing and Contract Dopartmon4.
TEXpg GpVERNMENT CODE SECTION 2271.002
Compaay hereby certifies the following:
1. Company does not boycott Israel; and
2. Company wtll not boycott Israel during the term of the contracw
The following de5nitions apply to this state statute:
(1) "Boycott Israel" means refusing to deal with, teimineting business activities with, or otheruvisa taking any
action that is intended W penalize, inflict economic harm on, or limit commereial relations specifieally with
Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not
include en acrion made for ordinary business purposes; and
(2) "Compsnyv" meaas an orgeaization, association, corporation, per�eiship, joint venture, limited
partnership, limited liability pactnership, or limited liability company, including a wholly owned subsidiary,
majority-owned subsidiary, parent company, or affiliate of those ec�tities or business associations that exists
to make a pmfi�
T6is Certilication fs required flrom a Company If the Company hae 10 or more ti�ll-time employeea and
the contrnct for goods or services (w6ich 9ncludes contrscte %rmed thrnug6 purchase ordere) hsa a
value of 5100,800 or more that ie to be psid wholly or partly irom publlc funds of the governmental
entlty.
TEXAS GOVERNMENT CODE 2Z74
By entering into this Agreement, Contractor verifies that: (1 } it does not, and will not for the duratioa of the
contract, have a practice, policy, guidance, or directive that discriminates against a firearm endty or
fireann trade association or (2) the vetification required by Section 2274.002 of the Texas Govemment Code
does not apply to tha contrac�
If Co�ractor is a company with 10 or more ful[-time employees aad if this Agneement has a value of at least
$100,000 or more, Contractor verifies that, pursuant to Texas Govern�nent Code Chapter 2274, it does not
have a prectice, palicy, guidance, or directive that diacciminabes against a fireerm entity or firearm trade
essociatian; and will nat discriminate duting the t8rm of the contract against a firearm entity or firearm trade
association.
Contractor represents aad wairaats that: (1) it does not, and wiU. not for the duraripn of the contract, boycott
energy companies or (2) the verification required by Section 2274.002 of the Texas Governmeat Code does
not apply to the contract
If Contractor is a company with 10 or more full-time employees and if this Agreement has a value of at least
$100,000 or more, Contractor veriSes that, puxsuant to Texas C3overnrnent Code Chapter 2274, it does not
boxcott anergy companies; and will aot boycott energy companies during the term of the Agreemen� Tlus
ve�Ification is not required for an agreement where a goveramental endty determines that these requirements
are inconeistent with the governmentai entity's constiturional or stetutory duties related to the iasuance.
incxurence. or management of debt obligations or the deposit, custody, management, borrowing, or investrnent
of funde.
INCOMPLETE INFORMATION
Failpre to complete or provide any of the infomiation reque.sted in ti�ia Request for Proposal, including
rcfereacxs, aad/or additional information as inf�ora�tion es indicated, nt�y resulta in disqualification by
reeson of "�on-resporisivenese".
rn,� s[�OR ACKNOWLEDGEMENT
In compHance witl� thie solicltation, the underatgned bidder, Laving eaamined the bid docaments,
inatractloas to biddera, documenffi associated witb tde invitatton to bid, and being familiar with the
¢onditlone to be met 6as reviewed the above information regardiag:
• Iasarance Requirements
• Suspensioa and Debarment CerHiication
• Teaa� Goverament Code Section ZZs2.i52
• Texas Government Code Secdon 2271.002
. Texas Government Code Z274
SUBNIISSION INFORMATiON
An individual authorized to bind the company must sign the following section. Failure to cxecute this
portion may result in bid rejection.
THiS BID IS SUBMITTED BY L a
corporntion organized tnndcr the laws of thc State of _��a� , or a partnership consisting of
or individual t�ading as vf
the City of�,j�,,
Tax ID No.: f Z4Sg S- 2
Address:., �g0��.,.$� _,- -�.. - ._ ..�- .� � . .
City: c State:_�x - - , ZiP:, '�Q�i! ��
M/WBg Fum: womea Blaak American Nativa American
H'i ic American Asian Paciftc American Other S
Plesee complete the informadon below.
Bv Dace: 3
d Rep tive - must s�gn by hvnd
Officer Name and Title: k� "' �
Business Telephone Number N - r7 FAX:
E-mail
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
lofl
Complete Nos. i- a and 6'rf there are interested partles. OFFICE USE ONLY
Complete Nos. l, 2, 3, 5, and 6 if there are no interested parties. CERTIFICAT'ION OF FILING
i Name of business entity flling torm, and the city, state and country of the business entity's place Certificate Number:
of business. 2023-1099632
South Plains Implement, Ltd.
Lubbock, TX United States Date Filed:
2 ame o govemmen ent ty or state agency at s a pazry to e contract or w c t e orm s 12/OL2023
being filed.
City of LubboCk Date Acknowledged:
g Provtde the identiflcation number used by the governmental entity or state agency to track or identify the contract, and provide a
descripUon of the services, goods, or other property to be provided under the contract.
ITB 24-17664-SB
Maintenance and Repair on Farm Implement and Construction Equipment
4 Nature ofinterest
Name of Interested Party City, State, Country (place of business) (check applicable)
Controllin Intermedi
5 Check only if there is NO Interested Party. �
X
6 UNSWORN DECLARATION
My name is _ , �� _ , and my date of birth is ❑
My address is �� Q � �� 1 � ��_ � � L.A�c� �Q+...! L , ��, 7� ►� Z� , .�d.��.
(street) (ciy) (state) (zip code) (country)
I declare under penalry of perjury that the foregoing is true and correct
Executed in Counry, State of �'�/YQS , on the �day ot��, 20�.
(month) (Year)
Signatu of au r ed agent of conuacdng business entity
(oedarsnq
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.OY381ab6
CERTIFICATE OF INTERESTED PARTIES
FORM ZZ9S
1 of 1
Complete Nos. i- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. l, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
i Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2023-1099632
South Plains Implement, Ltd.
Lubbock, TX United States oate Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 12/01/2023
being filed.
City of Lubbock Date Acknowtedged:
12/06/2023
3 Provide the identification number used by the governmental entity or state agency to track or identi(y the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
ITB 24-17664-SB
Maintenance and Repair on Farm Implement and Construction Equipment
4 Nature of interest
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party. ❑
X
6 UNSWORN DECLARATION
My name is , and my date of birth is
My address is , ,
(street) (city) (state) (zip code) (country)
I declare under penalry of perjury that the foregoing is true and correct.
Executed in Counry, State of , on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.OY381ab6