HomeMy WebLinkAboutResolution - 2023-R0611 - PO 27123702, Creative Bus Sales, Six ARBOC Spirit Of Mobility Paratransit Vans - 12/12/2023Resolution No. 2023-R0611
Item No. 5.26
December 12, 2023
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, Purchase Order No. 27123702 by and between the
City of Lubbock and Creative Bus Sales, Inc. for six (6) ARBOC Spirit of Mobility Paratransit
Vans per Contract SW0797C, and related documents. Said Purchase Order is attached hereto
and incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by the City Council on December 12, 2023
TRAY"PAY,P�E, MAYOR
ATTEST: r'
Courtney 1'az, City Se tary
Ai'1'ROVED
Mitchell Sai�e�white,7Firs�A`�stant City Attorney
ccdocs IIIRES.Creative Bus Sales, Inc.-PurchaseOrd
November 28, 2023
APPROVED AS TO CONTENT:
• ��j�
PURCHASE ORDER
�
11 /22/2023
Order Number 27123702 000 OP
Branch/Plant
TO:
CREATIVE BUS SALES INC
9365 COUNSELORS ROW
SUITE 112
INDIANAPOLIS IN 46240
SHIP TO:
Page -
Date -
Citibus
PO BOX 2000
LUBBOCK TX 79457
INVOICE TO: CITY OF LUBBOCK
ACCOUNTSPAYABLE
P.O. BOX 2000
BY:
LUBBOCK, TX 79457 Marta Alvarez, Direc[or of Purc asing and Contract Management
Ordered 12/12/2023 Freight
Requested 12/12/2024 Taken By
Delivery PER R WILSON REQ 61073
K MORGAN
CONTRACT SW0797CIPUR 17776
If you have any questions about this order, please contact Richard Wilson at 806-775-3657 or via email at
rwilson@citibus.com
Description/Supplier Item Ordered Unit Cost UM Extension Request Date
Chevy Arboc Van 1.000 193,410.0000 EA 193,410.00 12/22/2024
Chevy Arboc Van 2.000 326,381.0000 EA 652,762.00 12/22/2024
Chevy Arboc Van 2.000 152,161.0000 EA 304,322.00 12/22/2024
Chevy Arboc Van 1.000 193,410.0000 EA 193,410.00 12/22/2024
Ternis NET 30
Total Order
1,343,904.00
This purchase order incorporates the current Federal Transit Administration (FTA) Terms. The preceding provisions include, in part, certain
Standard Terms and Conditions required by the Department of Transportation (DOT), whether or not expressly set forth in the preceding contract
provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1 F, are hereby incorporated by reference. Anything to the
contrary herein notwithstanding, all FTA mandated ternis shall be deemed to control in the event of a conflict with other provisions contained in this
agreement. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any requests which would cause Citibus to be
in violation of the FTA terms and conditions.
This purchase order encumbers funds in the amount of $1,343,904.00 awarded to Creative Bus Sales, Inc. of Indianapolis, IN, on
December 12 , 2023. The following is incorporated into and made part of this purchase order by reference: Quote dated
November 16, 2023, from Creative Bus Sales, Inc. of Indianapolis, IN, and Contract SW0797C.
Resolution # 2023-R0611
CITY OF LlJ13BOCK:
Tray Pay , Mayor
A' ST:
Courtney Paz, City Se ry
271
TERMS AND CONDITIONS
IMPORTANT: READ CAREFULLY
STANDARD TERMS AND CONDITIONS
CITY OF LUBBOCK, TEXAS
Seller and Buyer agree as follows:
SALES TAX EXEMPTION The goods and sernces provided for th�s pro�ect are exempt Gom the Limited Sales, Excise and Use Tas �mposed by Chapcer 20, Tide 122A, Taxadon-General, Rev�sed QwI
Statutes of Texas
WARRANTti' OF TITLE Contracror warrants ro the C�ry of Lubbock ��s successors and assigns, that the tide ro the matenal, suppl�es or goods covered by the contract, when dehvered to the Qry of
Lubbock or lo its successors or assigns, shall be Gee from all I�ens and encumbrances
PRODUC7'� SERVICES WARRANTY Coniracror warrants Ihat 1he goods furmshed under ihis contract conform to the contrac� descnption, are Gee of defecls m matenals and workmg condrtions, are fit for
the ordmary purposes for which such goods are used, run of even lond, quahty and quanhty w��hm each unrt and among all umts imolved, are adequa�ely contamed, packaged and labeled as �he agreemen�
may reqmro and conform to ihe promises or affirmation of fact made on the contamer or label, if any If �he coNract is for sernces, Coniractor warraNs that the sernces fumished hereunder conform to ihe
contrect descnption
All necessary repays, renewals, changes or modificalions m the goods due to defective matenals and workmanship, occurrmg w�lhm hvelre (12) months a(ter final acceptance of ihe goods, shall be promptly
cortected by the Contractor at his expense, mcludmg labor and matenals, w�th mimmum mconvemence ro the City of Lubbock Where specdic rtems of goods are guaranteed by the manufacwrer for penods
exceedmg �hose sho�.n abo.e, such guarantees are not coided by prov�sions of Ihis paragraph
DELIVERY Unless otherw�se stared m ihe specificat�ons or b�d forms, the pnce stated m Ihis purchaze order mcludes freight and/or dehvery charges Complere dehvery must be made wnhm 30 calendar
days afler the date of �he Purchaze Order Dehvery wJl be F O B ihe Ciry of Lubbock CIO C���bus 801 Texaz Ave Lubbock Texaz, unless othervnse spec�fied
The Contractor shall
• perform all packmg, shippmg, and fre�ght of goods procured by this contract,
• azsume all respons�b�liry and nsk of loss incident to said delrvenes,
• clearly mark all cra�es dehvered to Ihe s�le wrth Ihe Coniractor's name and idenlification of the cantents by number of pieces and rtem number for each piece, and Ihe Ciry of
Lubbock Purchase Order number
TERMMATION OF CONfRACT
Termmauon for Comemence The Ciry of Lubbock may termmate ihis contract, m whole or m part, at any nme wilhout cause and solely for the com•emence of the C�ty of Lubbock by givmg th�rty (30)
calendar days wniten nouce to Ihe Comractor The Comraclor shall be pa�d fees and expenses for work perf'ormed up to the lime of termmat�on prov�ded lhe Contractor submits an rtemized cla�m withm
thirty (30) calendar days of the termmation If the Contractor has any property m rts possesvon belongmg to the Ciry of Lubbock the Contraclor wdl account for the same and dispose of rt m Ihe manner the
Gry of Lubbock dvects
Ternunanon for Default In �he event that tl�e Contractor breaches the terms or vwlates the condrtwns of the Contract to be awarded, and does not withm ten (10) calendar da� s of wnnen notice from the Ciry
of Lubbock cure such breach or violatmq the City of Lubbock may immediately �ermmace the Coniract, and pursue any and all legal and eqwtable remedms a�adable to rt agamst the Contractor
Indemmfication the contractor shall mdemmfy, keep and sa.�e harmless the aty of Lubbock, �ts agents, offinals, and employees, aga�nst all swts or claims that may be based on any m�ury ro persons or
property that may occur, or that may be alleged to have occurted, m the course of the performance of this contrect by �he contractor, whether or not �t shall be claimed that the in�ury was caused by Ihe
negligence of the Ciry of Lubbock, its oflicers, employees or agems Contractor shall, at his own expense defend any and all acuons, and shall at his own expense pay all charges of attorney fees and all costs
and other expenses arismg there from or mwrred m connechon �herevn�h, and �f an� �udgment shall be rendered agamst the aty of Lubbock m any such acuoq the contractor shall at his own expense satisfy
and d�scharge �he same
BILLING Invoice(s) shall be submrt�ed �n dupl�cate to Accounis Payable, City of Lubbock. P O Box 2000 Lubbock, Texas 79457 Each invo�ce shall contam the follow�ng �nformation purchase order
number, rtem number, bnef descnphon of goods, saes, senal numbers, quannnes, umt pnces, and total and apphcable prqect numbers.
PAYMENT TO CONTRAC7'OR Terms shall be net Ihuty (30) calendar days afler receipt of an mvoice and after acceptance of Ihe goods by the C�ty of Lubbock, whichever is later In the event payment is
not made vnthm thirty (30) calendar days. the Contractor shall subm�l a remmder mvo�ce marked overdue If the mvo�ce contams an error, the m�•oice will not be class�fied as a properly submitted mro�ce
DISCOlJNTS Discounts that are mcluded m offers become a part of the resullmg contracts and are bmdmg on the Comracror for all orders placed under the Contrect Discounts offered only on mdmdual
mvoices wdl be bmdmg on the Contrecror only for the particular im•o�ce on which the discount is offered
FEDERAL CH�VJGES Contractor shall at all times comply with all apphcable FI'A regulations, pohc�es, procedures and duecirves, mcludmg ��•rthout hmrtauon ihose hsled direcdy or by reference m the
Agreement between Ihe Ciry of Lubbock and FI'A, as they may be amended or promulgated from nme to t�me dunng the term of this contract Contractors fadure to so comply shall canstiwte a matenal
breach of th�s contract
INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS The precedmg provisions mclude, m part, certam Standard Terms and Condmons reqwred by DOT, whether or not
expressly set fotlh m the precedmg contract prov�s�ons All contractual prov�sions reqwred by DOT, as set forth m FTA Cvcular 4220 IF, dated March 3, 2013, are hereby mcorporated by reference
Anythmg to the contrary herem nohvithstandmg, all FfA mandated terms shall be deemed to control m the event of a confl�ct wrth other provis�ons contamed m this Agreement The Contractor shall not
perform any act, fad ro pedorm any act, ar refuse �o comply with any �he Ciry of Lubbock requests that would cause the Ciry of Lubbock to be m violat�on of the FTA terms and condmons
W W W FI'A DOT GOV
As requved under Ihe OSHA Hazard Commumcat�on Standard 29 CFR 1910.1200, a matenal safety data sheet (�ISDS) must precede or accompany the imt�al shipment of any ha�ardous matenal defined as
such under Ihe Act For uems prev�ously ordered, an AISDS must also be suppl�ed if the MSDS has changed since the prev�ous shipment
The C�ty reserves the nght ro exercise any nght or remedy to �t by law, contract, eqwty, or othervnse, mcludmg without hmrtauon, ihe nght to seek any and all forms of rehef m a court of compecent
�unsd�d�on Further, the Ciry shall not be sub�ect to any arbitration process pnor to exerasmg rts unreslncted nght ro seek�ud�c�al remedy The remedies set forth heran are cumulahve and not exclusrve, and
may be exerc�sed conwrrently To �he extent of any wnflict behveen this provis�on and another prov�sion m, or related ro, this document, this prov�s�on shall control
NON-ARBITRATION The Ciry resen•es Ihe nght �o exercise any nghl or remedy a�adable ro rt by law, contrac�, equiry, or otherwise, mcludmg ���thoul hmrtation, Ihe nghl lo seek any and all forms of
rehef m a courl of competent �unsdiction Further, 1he City shall not be sub�ect to any arbrtranon process pnor to exerc�sing �ts unresincted nght to seek �ud�cial remedy The remed�es set forth herem are
cumulalive and not exclusive, and may be exercised concurrently To the exrent of an} confl�c[ behveen th�s provis�on and another prov�sion m, or related to, th�s documem, this provis�on shall control
The Ciry• Right to Audrt At any �ime dunng the term of the cantract, or thereaRer, �he C�ry, or a duly authonzed audu representatrve of the Gty or the S�are of Texas, at its expense and at reasonable times,
reserves the nght to audrt Contractor's records and books relevant to all serv�ces prov�ded to �he City under this Contract In ihe event such an audrt by Ihe C�ry roveals any evors or overpayments by the Ciry,
Contracror shall refund the City the full amount of such orerpayments withm th�rty (30) da� s of such audn findmgs, or the C�ty, at �ts optioq reserves the nght to deduct such amounis owmg ihe City from
any paymeNs due Contractor
Houu Bill 2015, signed by the Govemor on June 14, 2013 and effectrve on January 1, 2014, authonzes a penalty to be �mposed on a person who contracts for cenain services w�th a govemmental ent�ry and
who fails to propedy clazsify thev workers This apphes to subcontractors as well Contractors and subcontracrors who faJ to properly classify mdiv�duals performmg work under a govemmental coniract
will be penalaed 5200 for each mdmdual ihat has been misclassified Governmental entmes may want to mclude mformation on this new misclassdication penalty m thev contracts with entities �hat are
providing services covered by this new reqwremem (Texas Govemment Code Section 2155 001)
Mazter Agreemenl
For Federal Transit Adm�mstranon Agreemenls authonzed by 49 U S C chaprer 53, Trtle 23, Umced States Code (H�ghways), ihe Safe, Accountable, Flex�ble, E�aent Transpona�wn Eqwty Act A Legacy
for Users, az amended by the SAFETEA-LU Techmcal Correctmns Act of 2008, the Transportat�on Eqwty Act for the 21 st Century, as amended, the Nadonal Caprtal Transponat�on Act of 1969, az
amended, the Amencan Recove� and Reinvestmenl Act of 2009, Pub L I 1 I-5, February 17, 2009, or other Federal laws �hat FI'A adm�nisters hTA AIA (26) February 9, 2021
hnps://www.trans�� dot gov�fundmg/grantee-resources/sample-fla-agreements/fla-grant-agreementsThe Master Agreement can be found m rts enhrery on the Ciry of Lubbock website www ci lubbock tx us/
ARBOC
I�
� � 1
��� Creative Bus Sales
State of Oklahoma Contract
SW0797C
FY 2023
Preparer: Brent Roy
Base Model
ARBOC Spirit of Mobility 6.OL 210" WB 14,200 GVWR
A R 8 `S� ecia�f� Vetiic�es�
s
Total q CDL
Vehicle Length Lift Position WC Positions Passengers Required
26' Front 3 14 No
QTY Vehices:�1 Total Contract Price: $ 223,984.00
Per Vehicle Price: $ 223,984.00
Customer Info
Customer: Citibus
Address: 801 Texas Ave. Lubbock, TX 79457
Contact: Chris Mandrell
Office Phone: 806-712-2001
Mobile Phone: 806-777-6270
E-Mail: cmandrell(�a,citibus.com
Floorplan
Type K- Low Floor Paratransit Cutaway
Base Model Price: $ 190,737.00
Other Available Options: $ 27,701.00
Unpublished Options: $ 4,097.00
Options: $ 1,449.00
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11/16/2023
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CreatNe B�a Sdes
Base Model Features Type K- Low Floor Paratransit Cutaway
Chassis
Chevrolet Express Commercial Cutaway 4500 chassis -14,200 GVWR
6.OL V8 gasoline engine
6-Speed Automatic Transmission
Front axle - 4,600 Ibs.
Rear axle - 9,600 Ibs.
Power-assisted hydraulic front & rear disc brakes
4-wheel anti-lock brake system
220 Amp Alternator
Dual, maintenance-free batteries
57 Gallon Fuel Tank
Power steering with tilt wheel
HD gas shock absorbers
Front stabilizer bar
LT225/75Rx16E All Season Tires
Dual rear wheels
Cruise control
Driver sun visor
Power door locks
OEM chassis dash heater, A/C, and defroster
Chrome front bumper
Body
Arboc Spirit of Mobility 28' body
Full air ride suspension with kneeling electronic control
12V Electric Air Suspension Compressor System
Tubular steel cage construction with one-piece exterior FRP wall/skirt
Fiberglass front and rear caps
One-piece seamless FRP roof
95K BTU rear A/C system
fRP interior walls & ceiling
Coved flooring on sidewall to seat track
Altro gray flooring
Gloss blackout window paint
Driver running board
Rear tow hooks
Heated/Remote-controlled side mirrors
Romeo Rim rear bumper
Stainless steel wheel inserts
Valve stem extender for dual rear wheels
Front and rear mud flaps
65K BTU rear heater
Double T-slider passenger windows
Window ajar alarms for egress windows
Stainless steel battery tray
Hourmeter
Rotary disconnect switch
LED interior and exterior lights
Rear center brake light
Midship turn/marker lights
Independent red brake & amber turn signal lights
AM/FM/CD with four (4) speakers
11/16/2023
I �
� �' � = - - J
Base Model Features Type K- Low Floor Paratransit Cutaway
Electrically actuated passenger entry door with full length glass
Roofhatch
CNG rear storage compartment - Non-locking doors with fuel fill access door curbside
Ceiling grab rails (both sides of aisle) - yellow powder coated
Entry grab rails - yellow powder coated
Stanchion and modesty panel behind driver - yellow powder coated
Power driver seat pedestal
USSC G2E Evolution driver seat
Mid High rigid passenger seats
Level 5 seat covers for passenger seats
Anti-vandal grab handles on aisle seats
Armrests on aisle side seats
Freedman USR retractable seat belts
ADA
Front wheelchair ramp (main entry door)
Braun 34" wide wheelchair ramp (800# capacity)
ADA interlock/fast idle
Four (4) Q'Straint QRT-MAX Slide'N Click wheelchair securements with combo lap/shoulder belt
Priority seating signs
Four (4) wheelchair decals (International Symbol of Accessiblility)
Safety
3.5 Ib. fire extinguisher
First aid kit
Emergency triangle kit
Backup alarm
Interior convex mirror
Interior lights on when entry door opens
Red lights over emergency egress locations
11/16/2023
Qty
1
1
Activated 4 Wav Flashers
Description
Other Available Options
Qty Description
1 Li uid S rin Front and Rear Kneelin sus ension in lieu of
3 o-Straint "One' in-floor inteerated wheelchair securement
CBS Unpublished Options
Qty
1 Level 4"O-Vin I" on all seats
1 Custom Citibus vin I rehics acka,
1 Safe Fleet 6-Camera s stem
1 Credit for deletion of 1 wheelchair
1 Credit for deletion of rear CNG tan
Description
Subtotal
FY 2023 List QTY Total
Price
995.00 $ 995.00
454.00 $ 454.00
FY 2023 List QTY Total
Price
$ 1,121.00 $ 1,121.00
$ 8,860.00 $ 26,580.00
Subtotal ManufacturerOptions: 5 27,701.00
Subtotal CBS
FY 2023 List QTY Total
Price
- $ -
1.125.00 S 1.125.00
.00
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CERTIFICATE OF INTERESTED PARTIES FORM 1295
lafi
Complete Nos. i- 4 and 6 if there are iriterested parties. OFFICE USE ONLY
Complete Nos. l, 2, 3, S, and s if there are no interested parties. CERTIFICATION OF FILING
i Name of business entity Tling form, and the city, state and country of the business entiry's place Certificate Number:
of business. 2023-1101526
Creative Bus Sales, Inc.
Irving,lX United States Date Filed:
2 Neme of governmental entity or state agency t at is a party to t e contract for which the form is 12/06/2023
being filed.
City of Lubbock Date ncknowledged:
g Provide the identiflcation number used by the governmental entity or state agency to track or identify the contract, and provfde a
description of the services, goods, or other property to be provided under the contract.
27123702
Purchase of six ADA vans
4 Nature ofinterest
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
5 Check only 'rf there is NO Interested Party. ❑
X
6 UNSWORN DECLARATION
nny name is N ICiC COt'I@y , and my date of birth is
nny address �s 1926 Hyannis Ct. , College Park, GA 30337 USA
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Clayton co�r,�y, stace or Georgia , on the 6th day or December20 23
(month) (year)
/VLG/�i CB
Signature of authorized ag t of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.OY381ab6
CERTIFICATE OF INTERESTED PARTIES FORnn 1295
1 of 1
Complete Nos.1- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. l, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entiry filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2023-1101526
Creative Bus Sales, Inc.
Irving, TX United States Date Filed:
2 Name of governmental entity or state agency that is a pazry to the contract for which the form is 12/06/2023
being filed.
City of Lubbock Date Acknowledged:
12/11/2023
g Provide the identification number used by the governmental entiry or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
27123702
Purchase of six ADA vans
4 Nature of interest
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party. ❑
X
6 UNSWORN DECLARATION
My name is , and my date of birth is
My address is ,
(street) (city) (state) (zip code) (country)
I declare under penalry of perjury that the foregoing is true and correct.
Executed in County, State of , on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms qrovided bv Texas Ethics Commission www.ethics.state.vc.us Varcinn V� 5 1(lY�R1 ahR