HomeMy WebLinkAboutResolution - 2023-R0578 - Amendment No. 1 To FDP Subaward Agreement UTAUS-SUB00001039, UTA And DSHS - 12/05/2023Resolution No. 2023-R0578
Item No. 5.15
December 5, 2023
RESOLUTION
BE IT IZ�SOLVrD BY TIII� CITY COUNCIL OP 1'IIL CITY Ol� LUBBOCK:
TIIAT the Mayor of thc City of I,ubbock is hercby authorizcd and dircctcd to execute
for and on behalf of thc City of Lubbock, Amendment No. 1 to PDY Subaward Agrcement
UTAUS-SUB00001039, by and between the City of Lubbock and '1'he University of Texas at
Austin, and related documents, under thc IIealth and IIuman Services Commission's
Substance Abuse Innovative IIealing Center Project Grant Program. Said Amcndment is
attached hereto and incorporatcd in this Resolution as if fully set forih herein and shall be
included in the minutcs of thc City Council.
Passed by the City Council on December �, 2023 _
AT 'I:S1':
Couriney Paz, City Sccrctary
APPROV�D AS "1'O CON`1'1;N1':
'!' I' Nl:, MAYOR
� �
Bill IIow on, Dcputy City anagcr
APPROVI�D AS "1'O 1�ORM:
Rachacl roster, Assistant City Attorncy
ccdocslllRES.Subaward Agreement U I' Sub Abusc Innovative Flealing Amendment No. 1
11.7.23
DocuSign Envelope ID: EC84BE7D-BFD7-4F79-87CB-E23B7BCF9E48
PTE Information
Entity Name
Legal Address:
Attachment 3A
Pass -Through Entity (PTE) Contacts
The University of Texas at Austin
3925 W. Braker Lane, WPR Building
Suite 3.340, Stop A9000
Austin, TX 78759-5316
Website: I https://research.utexas.edu/osp/
Subaward Number:
UTAUS-SU600001039
PTE Contacts
Central Email:
osp@austin.utexas.edu
Principal Investigator Name:
I Stacey Manser
Email:
stacey.manser@austin.utexas.edu
Telephone Number:
(512) 232-9085
Administrative Contact Name:
Amy Schryver
Email:
amy.schryver@austin.utexas.edu
Telephone Number:
(210) 464-7555
COI Contact email (if different to above):
Financial Contact Name:
Jennifer Winkelman
Email:
jennifer.winkelman@austin.utexas.edu
Telephone Number:
(617) 694-4552
Email invoices?O Yes O No Invoice email (if different):
Authorized Official Name:
lAssociate Director of Contracting
Email:
osp@austin.utexas.edu
Telephone Number:
(512) 471-6424
PI Address:
1823 Red River Street
Austin, Texas 78712
Administrative Address:
3925 W. Braker Lane, WPR Building
Suite 3.340, Stop A9000
Austin, TX 78759-5316
Invoice Address:
Please email invoices to Jennifer Winkelman, jennifer.winkelman@austin.utexas.edu.
DocuSign Envelope ID: EC84BE7D-BFD7-4F79-87CB-E23B7BCF9E48
STATEMENT OF WORK
City of Lubbock
TARGET POPULATION
The population of focus will include families and youth who have experienced Adverse Childhood Experiences, multigenerational trauma or have emergent
behavioral health needs that have been exacerbated due to COVID-19.Outreach efforts will primarily occur in zip codes and communities that are observably
underserved and marginalized. The IHCP will be located in Lubbock County but open to anyone who lives in the 41 counties in the Panhandle and South Plains of
West Texas. Region 1 encompasses Armstrong, Bailey, Briscoe, Carson, Castro, Childress, Cochran, Collingsworth, Crosby, Dallam, Deaf Smith, Dickens, Donley,
Floyd, Garza, Gray, Hale, Hansford, Hartley, Hemphill, Hockley, Hutchinson, King, Lamb, Lipscomb, Lynn, Moore, Motley, Ochiltree, Oldham, Parmer, Potter,
Randall, Roberts, Sherman, Swisher, Terry, Wheeler, and Yoakum counties.
INTERVENTION
The Strengthening Families Program will be the primary intervention because it is evidence -based and has been shown to have a variety of positive outcomes for
families. Strengthening Families is an evidence -based parenting program designed to help parents and kids develop happier family relationships, improve mental
health outcomes, and help decrease youth alcohol and drug use, violence, and delinquent behavior. SFP consists of a 10- to 14-week*, two-hour skills course
with separate parent, teen, and child lessons held during the first hour, followed by a family practice session during the second hour. In addition to this program,
staff will be trained to facilitate a women's group that will increase protective factors and anger management. The community health workers delivering these
programs will also utilize a community health worker model to build relationships with those they serve and offer support as they complete the individualized
interventions selected. Program staff will also work with a holistic nutrition practitioner to provide nutrition and stress management classes to increase overall
well-being. These programs were selected because there is a need for all of these services to increase individuals' overall well-being in the Region. The utilization
of a few interventions will allow community health workers to develop personalized plans for individuals who need additional support but don't need a referral
to treatment. Currently, very few interventions are available at a lower level of care, so these will fill a gap in services.
The Strengthening Families Program will be offered twice a year for a total of two 14-week sessions. In between sessions, other classes and opportunities will be
provided for program participants, such as anger management, a women's self-esteem group, and wellness (including nutrition and stress management) classes.
All programming and case management will occur at the Health Department's Community Engagement Room, the conference room, and individualized
counseling rooms as needed. The new health department will be in a centralized location in Lubbock to be easily accessible for those participating in services.
The new site will open in January 2024.
SCREENING and REFERRAL
The instruments that will be utilized will include the Personal Well-being Index (both for adults and youth) to measure overall program outcomes; the PRAPARE
Protocol for responding to and assessing patients' assets, risks, and experiences for social determinants of health; CRAFFT for youth and Tobacco, Alcohol,
Prescriptions, and other Substance (TAPS) for adult substance use; and the Patient Health Questionnaire for both youth and adult mental health screening.
The IHCP will complete 3,000 screenings in Fiscal Year 23 and 4,500 screenings in Fiscal Years 24 and 25. Depending on the preference of the individual- the
primary screening will take place over the phone or in person. If the screening indicates a need for referral to treatment services, a referral to OSAR or the
UOGU0j9rI CrlVerope IU. C�.09DCrU-orur-yrry-ort,o-ccJoro�.ryc4o
specific treatment entity will occur. The community health workers will utilize the LBK Community Network to make referrals to providers in the Region and
follow up with those referred and the providers to ensure that the appropriate services are received. If the individual does not indicate a need for referral to
treatment services, they will be referred to the IHCP. After this referral, an onboarding meeting will be set up in person, and an individualized IHCP plan will be
written for the individual. They will be enrolled in the most suitable intervention and continue to receive case management services and referrals to agencies
that can assist with meeting the needs of social determinants of health. The community health workers will conduct all screenings and make referrals as
appropriate.
The City of Lubbock Health Department receives substance use disorder funding from Texas Health and Human Services and subcontracts to various inpatient
and outpatient providers in the Panhandle and South Plains. Contracts are currently in place with the Cenikor Foundation, Grace Manor, Daily Recovery Services,
and Texas Tech University Health Sciences Center. There is an active Request for Proposal to increase the number of providers in this network. Since the
department also manages the treatment contracts making referrals to substance use disorder treatment and coordination of services is simple and effective.
Beyond current treatment partnerships, the health department will work closely with many youth -serving organizations such as Hub City Outreach Center, the
Texas Boys and Girl's Ranch, St. Francis, StarCare, and the YWCA, which will be utilized to assist in providing additional services to youth. In addition, the health
department has a strong working relationship with the Texas Tech University Department of Psychiatry, which is opening a new relational health clinic for youth.
The health department runs a program called LBK Community that addresses social determinants of health. This program is a network of 31 partner health and
social agencies that have agreed to accept referrals to and from each other. The IHCP will be added to this network at no charge to help link individuals to these
partner agencies. The LBK Community Network utilizes the Unite Us platform.
The LBK Community will be used to ensure referrals follow through with referrals. The online referral network allows community health workers to make
referrals quickly and effectively. Once referrals are made, the case manager will follow up with the individual weekly and encourage them to participate in
interventions as needed. The case manager will follow up one week before graduation for individuals in treatment to provide additional support or resources.
Targeted Number Screened per Month
January
February
March
April
May
June
July
August
September
October
2023
2024
2025
Social
Determinants
of Health
Substance
Use
Mental
Health
Social
Determinants of
Health
Substance
Use
Mental
Health
Social
Determinants
of Health
Substance
Use
Mental
Health
Target
Target
Target
Target
Target
Target
Target
Target
Target
100
751
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
1001
75
751
1001
751
751
100
75
75
DocuSign Envelope ID: EC84BE7D-BFD7-4F79-87CB-E23B7BCF9E48
November
December
TARGET SERVED
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
100
75
75
2023 2024 2025
Number Served: 2000 3000 3000
January
166
250
250
February
166
250
250
March
166
250
250
April
166
250
250
May
167
250
250
June
167
250
250
July
167
250
250
August
167
250
250
September
167
250
250
October
167
250
250
November
1671
250
250
December
1671
250
250
MEASURES
The Personal Well-being Index (both for adults and youth) will be the instrument utilized to measure overall program outcomes. Before a referral and
completion of other appropriate screenings, individuals will complete the Personal Well-being Index to establish a baseline level. Once an individual has either
completed treatment or their individualized intervention plan, a case manager will complete the Personal Well-being Index to identify improvement in overall
wellness or the need for additional support. After this, the case manager will identify other services for the individual or schedule a follow-up meeting in one
month. This process will continue for six months to ensure that individuals have the necessary services beyond completing treatment, referral to other services,
or the IHCP intervention. The City of Lubbock Health Department agrees to complete outcome measures with participants, submit data to UT-TIEMH, and
participate in selecting cross-IHCP outcome instruments and IHCP evaluation
HCP OUTCOMES MEASURE
Curriculum or HC Intervention: Strengthening Families Program
UVI UJIvl I L-V.Vvv ILl. LI,iVYULI L/-UI V / - , / J-V I I.aJ-LGJIJI UVI .—
Duration (# days/hours per session) of HC
Curriculum or HC Intervention:
Outcome Measure(s) Selected:
Number of Items:
Proposed Timing of Measurement:
Curriculum or HC Intervention:
Duration (# days/hours per session) of HC
Curriculum or HC Intervention:
Outcome Measure(s) Selected:
Number of Items:
Proposed Timing of Measurement:
Curriculum or HC Intervention:
Duration (# days/hours per session) of HC
Curriculum or HC Intervention:
Outcome Measure(s) Selected:
Number of Items:
Proposed Timing of Measurement:
Curriculum or HC Intervention:
Duration (# days/hours per session) of HC
Curriculum or HC Intervention:
Outcome Measure(s) Selected:
Number of Items:
Proposed Timing of Measurement:
12 Sessions- 1.5 hours per session- 12 Weeks
Personal Wellbeing Index
7-item
Pre and Post Survey
Women's Self -Esteem Group
6 Sessions- 1 hour per session- 6 weeks
Personal Wellbeing Index
7-item
Pre and Post Survey
Anger Management- Cognitive- Behavioral Therapy
12 Sessions- 1.5 hours per session-12 Weeks
Personal Wellbeing Index
7-item
Pre and Post Survey
Holistic Nutrition and Stress Management Group
6 Sessions-1.5 hours per session- 6 weeks
Personal Wellbeing Index
7-item
Pre and Post Survey
DocuSign Envelope ID: EC84BE7D-BFD7-4F79-87CB-E23B7BCF9E48
■udget and Justification, year 2
FH33:FiIDIIU
Position
Name
Annual Salary
Percent of Effort
Cost
Behavioral Health Manager IHCP Director
Meagan Miller
$ 70,000.00
35%
5 24,500.00
Community Health Worker Su ervisnr
LaShonda Black
$ 56 000.00
2S%
$ 14,000.00
Community Health Worker Lead
Vacant
$ 52,416.00
100%
$ 52,416.00
Community Health Worker
Vacant
$ 32,000.00
100%
$ 32,D00.00
Community Health Worker
Vacant
$ 32,000.00
100%
$ 32,000.00
$
0%
$
TOTAL
$ 154 916.00
JUSTIFICATION: The Behavioral Health Manager will provide program oversight and administration. The Community Health Workers will provide interventions, case management and
utilise a community health worker model to provide services. The admin assistant will assist with managing appointments and clerical duties.
B: FRINGE BENEFITS
Position
Name
Fringe Rate
Total Salary Charged to Award
Total Fringe Charged to Award
Behavioral Health Manager IIHCP Director
Meagan Miller
40%
$ 24,SD0.00
$ 9,800.00
Communiy Health Worker Supervisor
LaShonda Black
40%
$ 14 000.00
$ 5,600.00
Community Health Worker Lead
Vacant
40%
$ 52,416.00
$ 20,966.40
Community Health Worker
Vacant
40%
$ 32 000.00
$ 12 800.00
Community Health Worker
Vacant
40%
$ 32,000.00
$ 12,80000
0%
$
$
TOTAL
$ 61966.40
JUSTIFICATION: Personnel listed are full-time benefits eligible employees with a fringe rate of 40%., which Includes retirement and health care benefits.
Po of Trace location m
hifileage/Flight
Hotel
Meals
Other
Cost
Travel to Austin from Lubbw It. Tir for Annual Prevention Conference (S
$4.500
$ 4.DD000
$ 1,83000
$
$ 1033000
staff, S nights/6 days( Costs for travel Include $900 rouncitrip airfare
per person, $61 meal per diem per person for 6 days and $160 lodging
per person per night for S nights The trip costs $2 066 per person.
Travel is budgeted In accordance with GSA rates
Travel m Reglan 1 and Transportation of Progrem Participants (6,SS0
$ 4,290.25
$ -
$
$
$ 4,290.25
miles at 655 er mile to tran cart clients over 12 moths
$
$
$
$
$
TOTAL
$ 14620-25
JUSTIFICATION: Travel to annual meetings In Austin, to transport program participants to services and to service providers In the Region.
O- SUPPLIES (Materials costing less than $5 000 per unit and often having one-time use I
JUSTIFICATION: Class supplies, sessions, trainings, electronics and staff supplies.
E: CONSULTANTS
JUSTIFICATION: A flexible holishk nutrition, wellness and stress ma ingement class for program participants.
F: OTHER EXPENSES
JUSTIFICATION: Meeting rooms for the strengthening families program and dinner for Strengthening
night of class. Access to the LBR Community Platform to streamline the referral process,
Total Direct Costs $ 304,oD2.65
Indirect Cost Rate 0%
Total Indirect Costs $
Total Project Costs $ 304,002.65