HomeMy WebLinkAboutResolution - 2023-R0526 - Contract 17450, Stages Of Recovery, Inc - 10/24/2023Resolution No. 2023-R0526
Item No. 5.21
October 24, 2023
1tESOLUTION
BE IT RESOLVED BY TIIC CITY COUNCIL OF TIIE CI'1'Y OI� LUBBOCK:
TI IA"I' the Mayor of the City of Lubbock is hereby authorired and directed to execute for
and on behalf of the City of Lubbock, Contract No. 17450 for Substance Use Treatment
Yrovidcr Services as per RI�P 23-17450-YB, by and bctwecn thc City of Lubbock and Stagcs of
Recovery, Inc., and relatcd documents. Said Contract is attached hereto and incorporated in this
resolution as if fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council on ___ October 24, 2023 _ .
�
t
TR�1Y YAY �, MAYOR
ATTEST:
Courtney Paz, City Sc� ary
APPROVrD AS TO CONTLNT:
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Bill Howe , T eputy _it nager
VLD AS TO 1�ORM:
L�� - - —
�ael I'oster, Ass stant City Attorney
ccdocs fI1R1;S.ScrviccContract 17450- Stagcs of Recovcry, Inc.
9.25.23
Resolution No. 2023-R0526
City of Lubbock
Substance Use Treatment Providers
Agreement
Contract 17450
This Service Agreement (this "Agreement") is entered into as of the24thday of October 2023
("Effective Date") by and between Stages of Recovery, Inc. (the Contractor), and the City of Lubbock (the
"City").
RECITALS
WHEREAS, the City has issued a Request for Proposals 23-17450-YB, Substance Use Treatment
Providers and
WHEREAS, the proposal submitted by the Contractor has been selected as the proposal which best
meets the needs of the City for this service; and
WHEREAS, Contractor desires to perform as an independent contractor to provide Substance Use
Treatment Providers, upon terms and conditions maintained in this Agreement; and
NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City and
Contractor agree as follows:
City and Contractor acknowledge the Agreement consists of the following exhibits which are
attached hereto and incorporated herein by reference, listed in their order of priority in the event of
inconsistent or contradictory provisions:
1. This Agreement
2. Exhibit A— General Requirements
3. Exhibit B— Service Types and Unit Rates
4. Exhibit C— Insurance Requirements
Scope of Work
Contractor shall provide the services that are specified in Exhibit A. The Contractor shall comply with all
the applicable requirements set forth in Exhibit B and Exhibit C attached hereto.
Article 1
1.1 The contract shall be for a term of one (1) year, with the option of four (4), one (1) year extensions,
said date of term beginning upon formal approval. The Contract will renew automatically for the
additional terms, unless either Party gives 90-day written notice to terminate the Contract.
1.2 All stated annual quantities are approximations of usage during the time period to be covered by
pricing established by this bid. Actual usage may be more or less. Order quantities will be
determined by actual need. The City of Lubbock does not guarantee any specific amount of
compensation, volume, minimum, or maximum amount of services under this bid and resulting
contract.
1.3 The Contractor must maintain the insurance coverage required during the term of this contract
including any extensions. It is the responsibility of the Contractor to ensure that valid insurance is
on file with the Purchasing and Contract Management Department as required by contract or contract
may be terminated for non-compliance.
1.4 A) Prices quoted shall be guaranteed for a period for six (6) months upon City approval. The rate
may be adjusted at the City's discretion for the effective change in Consumer Price Index (CPI) or
Product Price Index (PPI) as appropriate.
B) Further, if the Contractor can provide documentation for actual charges for material, labor, etc.
that demonstrates that the change in CPI or PPI is not sufficient, the Contractor shall provide such
documentation to the City, and at the City's sole discretion, the contractual rate may be further
adjusted. If agreement regarding a new rate cannot be reached, the City shall terminate at the end of
the current contract period.
C) If an adjustment to pricing is granted under this section, the Contractor must provide the Director
of Purchasing and Contract Management written, quarterly documentation to justify the ongoing
adjustment. If no such documentation is timely received, the rate will automatically revert to the
initial, awarded rate.
1.5 This contract shall remain in effect until the first of the following occurs: (1) the expiration date, (2)
performance of services ordered, or (3) termination of by either party with a 30 day written notice.
The City of Lubbock reserves the right to award the canceled contract to the next lowest and best
bidder as it deems to be in the best interest of the city.
Article 2 Miscellaneous.
2.1 This Agreement is made in the State of Texas and shall for all purposes be construed in
accordance with the laws of said State, without reference to choice of law provisions.
2.2 This Agreement is performable in, and venue of any action related or pertaining to this
Agreement shall lie in, Lubbock, Texas.
2.3 This Agreement and its Exhibits contains the entire agreement between the City and
Contractor and supersedes any and all previous agreements, written or oral, between the
parties relating to the subject matter hereof. No amendment or modification of the terms of
this Agreement shall be binding upon the parties unless reduced to writing and signed by
both parties.
2.4 This Agreement may be executed in counterparts, each of which shall be deemed an original.
2.5 In the event any provision of this Agreement is held illegal or invalid, the remaining
provisions of this Agreement shall not be affected thereby.
2.6 The waiver of a breach of any provision of this Agreement by any parties or the failure of
any parties otherwise to insist upon strict performance of any provision hereof shall not
constitute a waiver of any subsequent breach or of any subsequent failure to perform.
2.7 This Agreement shall be binding upon and inure to the benefit of the parties and their
respective heirs, representatives and successors and may be assigned by Contractor or the
City to any successor only on the written approval of the other party.
2.8 All claims, disputes, and other matters in question between the Parties arising out of or
relating to this Agreement or the breach thereof, shall be formally discussed and negotiated
between the Parties for resolution. In the event that the Parties are unable to resolve the
claims, disputes, or other matters in question within 30 days of written notification from the
aggrieved Party to the other Party, the aggrieved Party shall be free to pursue all remedies
available at law or in equity.
2.9 At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times,
reserves the right to audit Contractor's records and books relevant to all services provided to
the City under this Contract. In the event such an audit by the City reveals any errors or
overpayments by the City, Contractor shall refund the City the full amount of such
overpayments within 30 days of such audit findings, or the City, at its option, reserves the
right to deduct such amounts owing the City from any payments due Contractor.
2.10 The City reserves the right to exercise any right or remedy to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a court
of competent jurisdiction. Further, the City shall not be subject to any arbitration process
prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein
are cumulative and not exclusive, and may be exercised concurrently. To the extent of any
conflict between this provision and another provision in, or related to, this document, this
provision shall control.
2.11 The contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent
be given, the Contractor shall insure the Subcontractor or shall provide proof of insurance
from the Subcontractor that complies with all contract insurance requirements document, this
provision shall control.
2.12 Contractor acknowledges by supplying any Goods or Services that the Contractor has read,
fully understands, and will be in full compliance with all terms and conditions and the
descriptive material contained herein and any additional associated documents and
Amendments. The City disclaims any terms and conditions provided by the Contractor unless
agreed upon in writing by the parties. In the event of conflict between these terms and
conditions and any terms and conditions provided by the Contractor, the terms and conditions
provided herein shall prevail. The terms and conditions provided herein are the final terms
agreed upon by the parties, and any prior conflicting terms shall be of no force or effect.
2.13 Contracts with Companies Engaged in Business with Iran, Sudan, or Foreign Terrorist
Organization Prohibited. Pursuant to Section 2252.152 of the Texas Government Code,
prohibits the City from entering into a contract with a vendor that is identified by The
Comptroller as a company known to have contracts with or provide supplies or service with
Iran, Sudan or a foreign terrorist organization.
2.14 Texas Public Information Act. The requirements of Subchapter J, Chapter 552, Government
Code, may apply to this contract and the contractor or vendor agrees that the contract can be
terminated if the contractor or vendor knowingly or intentionally fails to comply with a
requirement of that subchapter. To the extent Subchapter J, Chapter 552, Government Code
applies to this agreement, Contractor agrees to: (1) preserve all contracting information
related to the contract as provided by the records retention requirements applicable to the
governmental body for the duration of the contract; (2) promptly provide to the governmental
body any contracting information related to the contract that is in the custody or possession
of the entity on request of the governmental body; and (3) on completion of the contract,
either: (A) provide at no cost to the governmental body all contracting information related to
the contract that is in the custody or possession of the entity; or (B) preserve the contracting
information related to the contract as provided by the records retention requirements
applicable to the governmental body.
2.15 No Boycott of Israel. Pursuant to Section 2271.002 of the Texas Government Code, a) This
section applies only to a contract that: (1) is between a governmental entity and a company
with 10 or more full-time employees; and (2) has a value of $100,000 or more that is to be
paid wholly or partly from public funds of the governmental entity. (b) A governmental entity
may not enter into a contract with a company for goods or services unless the contract
contains a written verification from the company that it: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the contract.
2.16 Texas Government Code 2274. By entering into this Agreement, Contractor verifies that: (1)
it does not, and will not for the duration of the contract, have a practice, policy, guidance,
or directive that discriminates against a firearm entity or firearm trade association or (2)
the verification required by Section 2274.002 of the Texas Government Code does not apply
to the contract. If Contractor is a company with 10 or more full-time employees and if this
Agreement has a value of at least $100,000 or more, Contractor verifies that, pursuant to
Texas Government Code Chapter 2274, it does not have a practice, policy, guidance, or
directive that discriminates against a firearm entity or firearm trade association; and will not
discriminate during the term of the contract against a firearm entity or firearm trade
association.
2.17 Contractor represents and warrants that: (1) it does not, and will not for the duration of the
contract, boycott energy companies or (2) the verification required by Section 2274.002 of
the Texas Government Code does not apply to the contract. If Contractor is a company with
10 or more full-time employees and if this Agreement has a value of at least $100,000 or
more, Contractor verifies that, pursuant to Texas Government Code Chapter 2274, it does
not boycott energy companies; and will not boycott energy companies during the term of the
Agreement. This verification is not required for an agreement where a governmental entity
determines that these requirements are inconsistent with the governmental entity's
constitutional or statutory duties related to the issuance, incurrence, or management of debt
obligations or the deposit, custody, management, borrowing, or investment of funds.
2.18 Confidentiality. The Contractor shall retain all information received from or concerning the
City and the City's business in strictest confidence and shall not reveal such information to
third parties without prior written consent of the City, unless otherwise required by law.
2.19 Indemnify. The Contractor shall indemnify and save harmless the City of Lubbock and its
elected officials, officers, agents, and employees from all suits, actions, losses, damages,
claims, or liability of any kind, character, type, or description, including without limiting the
generality of the foregoing, all expenses of litigation, court costs, and attorney's fees, for
injury or death to any person, or injury to any property, received or sustained by any person
or persons or property, to the extent arising out of, related to or occasioned by, the negligent
acts of the Contractor, its agents, employees, andlor subcontractors, related to the
performance, operations or omissions under this agreement andlor the use or occupation of
city owned property. The indemnity obligation provided herein shall survive the expiration
or termination of this agreement.
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IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the
day and year first above written. Executed in triplicate.
CONTRACTOR
BY: c C�"' w .
A rized Representa ive
� ��J �or-� t.1Art5
Print Name
A AS TO CONTENT:
Katherine Wells, Director of Public Health
APPROVED AS TO FORM
3�1 S�r
Address
(�v�bb�c,k,� �°I`�I3
City, State, Zip Code
R chael Foster, A si tant City Attorney
required to submit billing sheets weekly and make any necessary corrections in order to
ensure payments are submitted in a timely manner. Examples of billing sheets will be
provided. Monitoring tools will be used to perform (I) audit per service type provided by
the subcontractors every quarter or as needed. An audit will be done at the facility and in
the CMBHS database. Corrections or discrepancies must be corrected in a timely manner
or by the due date provided by City of Lubbock Behavioral Program staff. The monitoring
tool will be provided to the subcontractor. Subcontractors are required to demonstrate a
five percent (5°/0) match of either in-kind donations or supplemental service committed
specifically for the proposed project.
2. Service Requirements
Administrative Requirements
1. Adhere to the most current SUD UM Guidelines.
2. Provide age-appropriate medical and psychological therapeutic services designed to treat
an individual's SUD and restore functions while promoting Recovery.
3. Adhere to Level of CarelService Type licensure requirements.
4. Comply with all applicable TAC rules adopted by System Agency related to SUD
treatment.
5. Document all specified required activities and services in the Clinical Management of
Behavioral Health Services (CMBHS) system. Documents that require Client or staff
signature shall be maintained according to TAC requirements and made available to
System Agency for review upon request.
6. Client Retention in services, including protocols for addressing Clients absent from
treatment and policies defining treatment non-compliance; and all policies and procedures
shall be provided to System Agency upon request.
7. Ensure that Program Directors participate in their specific Program and service type
conference calls as scheduled by System Agency. Program Directors shall participate
unless otherwise agreed to by System Agency in writing. Subcontractor executive
management may participate in the conference calls.
8. Actively attend and share representative knowledge about Subcontractor's system and
services at the Outreach, Screening, Assessment, and Referrals (OSAR) quarterly regional
collaborative meetings.
9. Ensure compliance with Client Eligibility requirements to include: Texas residence
eligibility, Financial Eligibility and clinical eligibility as specified in SUD UM Guidelines.
10. Document a Life Event Note in CMBHS upon active Client's delivery of newborn.
11. Subcontractor will develop a local agreement with DFPS local offices to address referral
process, coordination of services, and sharing of information as allowed per the consent
and agreement form.
12. Adhere to Memorandum of Understanding requirements as stated in the SUD UMGuidelines.
13. Maintain a list of community resources and document referrals when appropriate to ensure
that children of the client have access to services to address their needs and support healthy
development including primary pediatric care, early childhood intervention services, and
other therapeutic interventions that address the children's development needs and any issues
of abuse and neglect.
Exhibit A
City of Lubbock
RFP 23-17450-YB
Substance Use Treatment Providers
GENERAL REQUIREMENTS
1. INTENT
The Health Department is soliciting proposals from qualified providers to join the network.
Eligible providers must meet the state minimum requirements to participate in this program.
Preference will be given to providers who can exceed the requirements. Network providers
must accept the state unit rate as payment in full. At this time additional funds are not available
to supplement to state rate, however, individuals receiving service through the network will be
assigned a case manager to monitor progress, address treatrnent barriers and assist with
discharge planning to help improve short and long term success rates.
2. SCOPE OF WORK
The City of Lubbock Health Department currently has a network of substance use disorder
treatment providers and would like to expand their network. Providers in the network will serve
individuals with qualifying substance use disorders who have been screened and approved for
services by health department staff. The goal of this network is to establish a diverse group of
substance use disorder treatment options to meet the individual needs of those entering
treatment. This network is funded through the Substance Use Prevention Service grants from
the Texas Department of Health and Human Services.
General
1. All Subcontractors shall become familiar with the treatment contracts such as; Adult
Treatment (TRA), Specialized Female Treatment (TRF), Co-Occurring Psychiatric and
Substance Abuse Disorders (COSPD) and Youth Treatment (TRY) to help assist with grant
guidelines, to help inform and provide substance use disorder treahnent to the targeted
population.
The below service typesllevels of care are based on Texas Administrative Code (TAC)
requirements, as referenced in the Substance Use Disorder (SUD) Utilization
Management (UM) Guidelines, located at the following
link:https:l/hhs.texas. govldoing-business-hhslprovider-portals/behavioral-health-
servicesproviders/behavioral-health-provider-resourceslutilization-management-
guidelines-manual, and American Society of Addiction Medicine (ASAM) criteria located
at the following link: www.asam.com, which is a collection of objective guidelines that
give clinicians a standardized approach to admission and treatment planning.
Subcontractors will provide a copy of their roster and make sure it is current. The roster
will also contain the hours of operation and the services provided. Subcontractors must
utilize the Clinical Management for Behavioral Health Services (CMBHS) system and
attend training after contract execution and before subcontracted services begin. CMBHS
will also be used to report Wait List and Daily Capacity Management. Subcontractors are
*Service Delivery
Subcontractor shall:
Adhere to the Priority Populations for Treatment Programs as stated in the SUD UM
Guidelines.
1. Maintain a Waiting List to track all eligible individuals who have been screened but cannot
be admitted to SUD treatment immediately.
2. Subcontractor that has an individual identified as a federal and State priority population on
the waiting list shall confirm this in the Daily Capacity Management Report.
3. Subcontractor shall arrange for appropriate services in another treatment facility or provide
access to interim services as indicated within forty-eight (48) hours when efforts to refer to
other appropriate services are exhausted.
4. Subcontractor shall offer directly or through referral interim services to waitlisted
individuals.
5. Establish a wait list that includes priority populations and interim services while awaiting
admission to treatment services.
6. Develop a mechanism for maintaining contact with individuals awaiting admission.
7. Maintain a waiting list that includes a unique individual identifier for each injecting drug
abuser seeking treatment, including individuals receiving interim services while awaiting
admission.
8. Send wait list numbers to Subcontractor by 9:30am Monday through Friday.
9. If unable to provide admissions to individuals within Priority Populations for Treatment
Programs according to SUD UM Guidelines:
10. Implement written procedures that address maintaining weekly contact with individuals
waiting for admissions as well as what referrals are made when a Client cannot be admitted
for services immediately.
11. When Subcontractor cannot admit a Client, who is at risk for dangerous withdrawal,
Subcontractor shall ensure that an emergency medical care provider is notified.
12. Coordinate with an alternate provider for immediate admission. Notify Substance
UseDisorder (Substance Use Disorder@hhsc.state.tx.us) so that assistance can be
provided that ensures immediate admission to other appropriate services and proper
coordination when appropriate.
13. Provide pre-admission service coordination to reduce barriers to treatment, enhance
motivation, stabilize life situations, and facilitate engagement in treatment.
14. Adhere to Informed Consent Document for Opioid Use Disorder applicable to individual as
stated in the SUD UM Guidelines.
15. When an individual is placed on the Wait List, Subcontractor shall document interim services
as referrals that provides applicable testing, counseling, and treatment for Human
Immunodeficiency Virus (HN), Tuberculosis (TB) and sexually transmitted infections
(STIs).
*Screening and Assessment
Subcontractor shall:
1. Comply with all applicable rules in the TAC for SUD programs as stated in the SUD
UMGuidelines Information, Rules, and Regulations regarding Screening and Assessment.
2. When documenting a CMBHS Substance Use Disorder screening, Subcontractor shall
conduct the screening in a confidential, face-to-face interview unless there is documented
justification for an interview by phone.
3. Document Financial Eligibility in CMBHS as required in the SUD UM Guidelines.
4. Conduct and document a CMBHS SUD Initial Assessment with the Client to determine the
appropriate levels of care for SUD treatment. The CMBHS assessment will identify the
impact of substances on the physical, mental health, and other identified issues including TB,
Hepatitis Band C, STI, HIV. If Client indicates risk for these communicable diseases,
Subcontractor shall refer the Client to the appropriate community resources for further testing
and counseling. ii. If the Client is at risk for HIV, Subcontractor shall refer the Client to pre
and posttest counseling on HIV.
5. If the Client is living with HIV, Subcontractor will refer the Client to the appropriate
community resources to complete the necessary referrals and health related paperwork.
6. The assessment shall be signed by a Qualified Credential Counselor (QCC) and filed in the
Client record within three (3) Service Days of admission or a program may accept an
evaluation from an outside entity if it meets the criteria for admission and was completed
during the thirty (30) calendar days preceding admission.
*Treatment Planning, Implementation and Review
Subcontractor shall:
1. Comply with all applicable rules for SUD programs in the TAC regarding Treatment
Planning, Implementation and Review, as referenced in Information, Rules, and Regulations
of the SUD Program Guide.
2. Collaborate actively with clients and family, when appropriate, to develop and implement an
individualized, written treatment plan that identifies services and support needed to address
problems and needs identified in the assessment. The treatment plan shall document the
expected length of stay and treatment intensity. Subcontractor shall use clinical judgment to
assign a projected length of stay for each individual client.
3. Document referral and referral follow-up in CMBHS to the appropriate community resources
based on the individual need of the client.
4. The treatment plan shall be signed by a QCC and filed in the client record within five service
days of admission.
*Discharge
Subcontractor shall:
1. Comply with all applicable rules in the TAC regarding Discharge, as referenced in
Information, Rules, and Regulations of the SUD Program Guide.
2. Develop and implement an individualized discharge plan with the client to assist in
sustaining recovery.
3. Document in CMBHS the client-specific information that supports the reason for discharge
listed on the discharge report. A QCC shall sign the discharge summary. Appropriate
referrals shall be made and documented in the client record. A client's treatment is considered
successfully completed, if the following criteria are met:
i. Client has completed the clinically recommended number of treatment units (either
initially projected or modified with clinical justification) as indicated in CMBHS.
ii. All problems on the treatment plan have been addressed.
4. Utilize the treatment plan component of CMBHS to create a final and completed treatment
plan version.
5. Problems designated as "treat" or "case manage" status shall have all objectives resolved prior
to discharge:
iii. Problems that have been "referred" shall have associated documented referrals in
CMBHS;
iv. Problems with "deferred" status shall be re-assessed. Upon successful discharge, all
deferred problems shall be resolved, either through referral, withdrawal, treatment, or
case management with clinical justification reflected in CMBHS, through the Progress
Note and Treatment Plan Review Components; and
v. "Withdrawn" problems shall have clinical justification reflected in CMBHS, through the
Progress Note and Treatment Plan Review Components.
*Additional Service Requirements
Subcontractor shall:
1. Comply with all applicable rules in the TAC for SUD programs, as stated in Information,
Rules, and Regulations of the SUD Program Guide.
2. Deliver and provide access to services at times and locations that meet the needs of the target
population. Provide or arrange for transportation to all required services not provided at
Subcontractor's facility.
3. Accept referrals from the OSAR.
4. Provide evidenced-based education to clients at minimum on the following topics:
(i) Tuberculosis;
(ii) HIV; Hepatitis B and C;
(iii) Sexually Transmitted InfectionslDiseases; and
(iv) Health risks of tobacco and nicotine product use.
5. Provide Case Management as needed with documentation in CMBHS, as Case Management
is essential to the ultimate success of the client.
6. Ensure client access to the full continuum of treatment services and shall provide sufficient
treatment intensity to achieve treatment plan goals.
7. Provide all services in a culturally, linguistically, non-threatening, respectful and
developmentally appropriate manner for clients, families, andlor significant others.
8. Provide trauma-informed services that address the multiple and complex issues related to
violence, trauma, and substance use disorders.
9. Provide overdose prevention and reversal education to all clients.
10. Specific overdose prevention activities shall be conducted with clients with opioid use
disorders and those clients that use drugs intravenously. Subcontractor will directly provide
or refer to community support services for overdose prevention and reversal education to all
identified at risk clients prior to discharge. Subcontractor will document all overdose
prevention and reversal education in CMBHS.
11. Ensure access to adequate and appropriate medical and psychosocial tobacco cessation
treatment as follows:
vi. Assess all clients for tobacco use and all clients seeking to cut back or quit.
vii. If the client indicates wanting assistance with cutting back or quitting, the client will
be referred to appropriate tobacco cessation treatment.
12. Utilize System Agency as the payer of last resort if the client has otherl outside funding
available (i.e., wages, insurance, etc.)
*Staff Competencies and Requirements
1. All personnel shall receive the training and supervision necessary to ensure compliance with
System Agency rules, provision of appropriate and individualized treatment, and protection of
client health, safety, and welfare.
2. Ensure that all direct care staff receive a copy of this statement of work and SUD Program
Guide.
3. Ensure that all direct care staff review all policies and procedures related to the program or
organization on an annual basis.
4. Ensure compliance with all applicable rules in the TAC for SUD Programs regarding Personnel
Practices and Development, as stated in Personnel Requirements and Documentation of the
SUD Program Guide.
5. Within 90 business days of hire and prior to service delivery, direct care staff shall have specific
documented training in the following:
i. Motivational interviewing techniques or Motivational Enhancement Therapy;
ii. Trauma-informed care;
iii. Cultural competency;
iv. Harm reduction trainings;
v. HIPAA and 42 CFR Part 2 training; and
vi. State of Texas co-occurring psychiatric and substance use disorder (COPSD) training
located at the following website: www.centralizedtraining.com
6. Ensure all direct care staff complete annual education on Health Insurance Portability and
Accountability Act (HIP AA) and 42 CFR Part 2 training. DocuSign Envelope ID: 1 D 1 EC09B-
A3AF-4B6D-8A54-14CB34153271
7. Ensure all direct care staff complete a minimum of 10 hours of training each state fiscal year
in any of the following areas:
i. Motivational interviewing techniques;
ii. Cultural competencies;
iii. Reproductive health education;
iv. Risk and harm reduction strategies;
v. Trauma informed care; or
vi. Suicide prevention and intervention.
8. Individuals responsible for planning, directing, or supervising treatment services shall be a
QCC.
9. Subcontractor shall have a clinical program director known as a"Program Director" with at
least two years of post-QCC licensure experience providing substance use disorder treatment.
10. Substance Use Disorder counseling shall be provided by a QCC or Chemical Dependency
Counselor Intern. Substance use disorder education and life skills training shall be provided by
counselors or individuals who have appropriate specialized education and expertise. All
counselor interns shall work under the direct supervision of a QCC.
11. Licensed Chemical Dependency Counselors shall recognize the limitations of their licensee's
ability and shall not provide services outside the licensee's scope of practice of licensure or
use techniques that exceed the person's license authorization or professional competence.
12. Develop a policy and procedure on staff training, available for HHSC review, to ensure that
information is gathered from clients in a respectful, non-threatening, and culturally competent
manner.
13. For HN Residential Subcontractor, all counseling staff will have one year of experience
working with persons living with HIV or the at-risk population.
i. Specific training for direct care staff is required annually in harm, risk reduction, and
overdose training.
ii. The Registered Nurse (RN), Licensed Vocational Nurse (L VN), or Physician's Assistant
must have at least two years' experience working with persons living with HIV. All shifts
will be staffed with either a LVN or RN.
iii. Food service staff will include at least one full time employee who has certification in food
service management and the ability to plan and accommodate diets recommended for
individuals served by Subcontractor.
4. Levels of Care/Service Types
1. Adult Treatment (TRA)
i. Adult Intensive Residential Services;
ii. Adult Ambulatory Detoxification Services
iii. Adult Residential Detoxification Services;
iv. Adult Outpatient Services:
(a) Adult Outpatient Group Counseling;
(b) Adult Outpatient Group Education;
(c) Adult Outpatient Individual Counseling.
2. Youth Treatment (TR�
i. Youth Outpatient Services
(a) Youth Outpatient Group Counseling;
(b) Youth Outpatient Group Education;
(c) Youth Outpatient Individual Counseling;
(d) Youth Adolescent Support;
(e) Youth Family Counseling;
( fl Youth Family Support;
(g) Youth Psychiatrist Consultation.
3. Specialized Female Treatment (TRF�
i. Adult Specialized Female Intensive Residential Services;
ii. Adult Specialized Female Supportive Residential Services;
iii. Adult Specialized Female Women with Children Intensive Residential Services;
iv. Adult Specialized Female Outpatient Services
(a) Adult Specialized Female Outpatient Group Counseling;
(b) Adult Specialized Female Outpatient Group Education;
(c) Adult Specialized Female Outpatient Individual Counseling.
4. Co-Occurring Psychiatric and Substance Abuse Disorders (COPSD)
5. Target Population
Texas residents in Region (1) who meet Client Eligibility for System Agency-funded substance
use disorder services as stated in the Substance Use Disorder (SUD) Program Guide,
https:llhhs.texas. govldoing-business-hhslprovider-portals/behavioral-
health-servicesproviderslsubstance-use-disorder-service-providers. Services or activities will
be provided to individuals from the following counties:
Region ( 1): Armstrong, bailey, Briscoe, Carson, Castro, Childress, Cochran, Collingsworth,
Crosby, Dallam, Deaf Smith, Dickens, Donley, Floyd, Garza, Gray, Hale, Hall, Hansford,
Hartley, Hemphill, Hockley, Hutchinson, King, Lamb, Lipscomb, Lubbock, Lynn, Moore,
Motley, Ochiltree, Oldham, Parmer, Potter, Randall, Roberts, Sherman, Swisher, Terry,
Wheeler, Yoakum
Exhibit B
City of Lubbock
RFP 23-17450-YB
Substance Use Disorder Treatment Providers
Service Types and Unit Rates
Treatment for Adults (TRA)
Service T e Unit Rate
Adult Intensive Residential $113.02
Adult Out atient
Out atient—Grou Counselin $18.84
Out atient — Grou Education $17.79
Out atient — Individual Counselin $60.69
Adult — Su ortive Residentia) $42.90
Adult — Residentia) Detoxification $234.41
Treatment for Females (TRF)
Service T e Unit Rate
S ecialize Female Residential Intensive $113.02
S ecialized Female Out atient
Out atient — Grou Counselin $29.30
Out atient — Grou Education $17.79
Ou atient — Individual $80.57
S ecialized Female Residential Su ortive $82.67
Treatment for Youth (TRY)
Service T e Unit Rate
Youth Out atient Services $62.79
Co-Occurring Psychiatric and Substance Use Disorder Services Contract (COPSD)
Service T e Unit Rate
COPSD Services $66.98
Network providers accepts the state unit rate as payment in full.
i Ci��
Name
2{ �23
Date
Exhibit C
32. INSURANCE REQUIREMENTS
32.1. Prior to the approval of this contract by the City, the Contractor shall furnish a completed
Insurance Certificate to the City, which shall be completed by an agent authorized to
bind the named underwriter(s) to the coverages, limits, and termination provisions
shown thereon, and which shall furnish and contain all required information referenced
or indicated thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM
UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE SHALL HAVE BEEN
DELIVERED TO THE CITY.
32.2. The City reserves the right to review the insurance requirements of this section during
the effective period of the contract and to require adjustment of insurance coverages and
their limits when deemed necessary and prudent by the City based upon changes in
statutory law, court decisions, or the claims history of the industry as well as the
Contractor.
32.3. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as
are approved by the City, the Contractor shall obtain and maintain in full force and effect
for the duration of this contract, and any extension hereof, at Contractor's sole expense,
insurance coverage written by companies approved by the State of Texas and acceptable
to the City, in the following type(s) and amount(s):
Auto Liabilitv Repuirements: $1 M/occurrence is needed.
Commercial General Liability Requirements: $1 M occurrencel$2M aggregate (can be
combined with an Excess Liability to meet requirement). Commercial General Liability to include
Products - Completion/OP, Personal and Adveltising Injury, Contractual Liability, Fire Damage
(any one fire), and Medical Expenses (any one person).
Professional Liabilitv Requirements: $1 M occurrencel$2M aggregate.
Workers Compensation Requirements: Statutory. If the vendor is an independent contractor
with no employees and are exempt from providing Workers' Compensation coverage, they must
sign a waiver (obtained from COL Purchasing) and include a copy of their driver's license.
Employer Liability ($1 M) is required with Workers Compensation.
* The City of Lubbock (including its officials, employees and volunteers) shall be afforded
additional insured status on a primary and non-contributory basis on all liability policies
except professional liabilities and workers' comp.
* Waivers of Subrogation are required for CGL, AL, and WC.
* To Include Products of Completed Operations endorsement.
* Carrier will provide a 30-day written notice of cancellation, 10-day written notice for
non-payment.
* Carriers must meet a A.M. Best rating of A-or better.
* Subcontractors must carry same limits as listed above.
IMPORTANT: POLICY ENDORSEMENTS
The Contractor will provide copies of the policies without expense, to the City and all
endorsements thereto and may make any reasonable request for deletion, revision, or modification
of particular policy terms, conditions, limitations, or exclusions (except where policy provisions
are established by law or regulation binding upon either of the parties hereto or the underwriter of
any of such policies). Upon such request by the City, the Contractor shall exercise reasonable
efforts to accomplish such changes in policy coverages, and shall pay the cost thereof. Any costs
will be paid by the Contractor.
REQUIRED PROVISIONS
The Contractor agrees that with respect to the above required insurance, all insurance contracts
and certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment,
the following required provisions:
a. Name the City of Lubbock and its officers, employees, and elected representatives
as additional insureds, (as the interest of each insured may appear) as to all
applicable coverage;
b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material
change;
c. Provide for notice to the City at the address shown below by registered mail;
d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers,
employees, and elected representatives for injuries, including death, property
damage, or any other loss to the extent same may be covered by the proceeds of
insurance;
e. Provide that all provisions of this contract concerning liability, duty, and standard
of care together with the indemnification provision, shall be underwritten by
contractual liability coverage sufficient to include such obligations within applicable
policies.
NOTICES
The Contractor shall notify the City in the event of any change in coverage and shall give such
notices not less than 30 days prior the change, which notice must be accompanied by a replacement
CERTIFICATE OF INSURANCE.
All notices shall be given to the City at the following address:
Marta Alvarez, Director of Purchasing & Contract Management
City of Lubbock
1314Avenue K, 9th Floor
Lubbock, Texas 79401
Approval, disapproval, or failure to act by the City regarding any insurance supplied by the
Contractor shall not relieve the Contractor of full responsibility or liability for damages and
accidents as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial
of liability by the insurance company exonerate the Contractor from liability.
City of Lubbock, TX
Purchasing and Contract Management
Vendor Acknowledgement Form
The City of Lubbock reserves the right to accept or reject any and all.
The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract,
job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment,
material or articles purchased. Will any officer or employee of the City, or member of their immediate
family, benefit from the award of this proposal to the above firm?
YES NO
THE OFFEROR HEREBY ACKNOWLEDGES RECEIPT
INSURANCE REQUIREMENTS
I, the undersigned Vendor certify that the insurance requirements this bid document have been reviewed
by me and my Insurance AgendBroker. If I am awazded this contract by the City of Lubbock, I will be
able to, within ten (10) business days after being notified of such award by the City of Lubbock, furnish
a valid insurance certificate to the City meeting all of the requirements defined in this bid.
If the time requirement specified above is not met, the City has the right to reject this proposal and award
the contract to another contractor. lf you have any questions concerning these requirements, ptease contact
the Director of Purchasing & Contract Management for the City of Lubbock at (806) 775-2572.
SUSPENSION AND DEBARMENT CERTIFICATION
Federal Law (A-102 Common Rule and OMB Circular A-I10) prohibits non-Federal entities from
contracting with or making sub-awards under covered transactions to parties that are suspended or
debarred or whose principals are suspended or debarred. Covered transactions include procurement
contracts for goods or services equal to or in excess of $25,000 and all non-procurement transactions (e.g.,
sub-awards to sub-recipients).
Contractors receiving individual awards of $25,000 or more and all sub-recipients must certify that their
organization and its principals are not suspended or debarred by a Federal agency.
Before an award of $25,000 or more can be made to your firm, you must certify that your organization
and its principals are not suspended or debarred by a Federal agency.
I, the undersigned agent for the firm named below, certify that neither this firm nor its principals are
suspended or debarred by a Federal agency.
TEXAS GOVERNMENT CODE SECTION 2252.152
The undersigned representative of the undersigned company or business, being an adult over the age of
eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252, Section 2252.152, certify
that the company named above is not listed on the website of the Comptroller of the State of Texas
concerning the listing of companies that are identified under Section 806.051, Section 807.051 or Section
2253.153. I further certify that should the above-named company enter into a contract that is on said listing
of companies on the website of the Comptroller of the State of Texas, which do business with Iran, Sudan
or any Foreign Terrorist Organization, I will immediately notify the City of Lubbock Purchasing and
Contract Department.
TEXAS GOVERNMENT CODE SECTION 2271.002
Company hereby certifies the following:
1. Company does not boycott Israel; and
2. Company will not boycott Israel during the term of the contract.
The following definitions apply to this state statute:
(1) "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking
any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically
with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does
not include an action made for ordinary business purposes; and
(2) "Company" means an organization, association, corporation, partnership, joint venture, limited
partnership, limited liability partnership, or limited liability company, including a wholly owned
subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or business
associations that exists to make a profit.
TEXAS GOVERNMENT CODE 2274
By entering into this Agreement, Contractor verifies that: (1) it does not, and will not for the duration of
the contract, have a practice, policy, guidance, or directive that discriminates against a firearm entity
or firearm trade association or (2) the verification required by Section 2274.002 of the Texas Government
Code does not apply to the contract.
If Contractor is a company with 10 or more full-time employees and if this Agreement has a value of at
least $100,000 or more, Contractor verifes that, pursuant to Texas Government Code Chapter 2274, it
does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm
trade association; and will not discriminate during the term of the contract against a firearm entity or
firearm trade association.
Contractor represents and warrants that: (1) it does not, and will not for the duration of the contract, boycott
energy companies or (2) the verification required by Section 2274.002 of the Texas Government Code
does not apply to the contract.
If Contractor is a company with 10 or more full-time employees and if this Agreement has a value of at
least $100,000 or more, Contractor verifies that, pursuant to Texas Government Code Chapter 2274, it
does not boycott energy companies; and will not boycott energy companies during the term of the
Agreement. This verifcation is not required for an agreement where a governmental entity determines
that these reyuirements are inconsistent with the governmental entity's constitutional or statutory duties
related to the issuance, incurrence, or management of debt obligations or the deposit, custody,
management, borrowing, or investment of funds.
VENDOR ACKNOWLEDGEMENT
In compliance with this procurement, the undersigned offeror having examined the request for
proposal, instructions to offerors, documents associated with the request for proposals, and being
familiar with the conditions to be met, has reviewed the information regarding:
• Insurance Requirements
• Suspension and Debarment Certification
• Texas Government Code Section 2252.152
• Texas Government Code Section 2271.002
• Texas Government Code 2274
• Federal and State Regulations
• Master Agreement
An individual authorized to bind the company must sign the following section. Failure to execute this
portion may result in proposal rejection.
c
orized Signature
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City, State Zip ode
VENDOR ACKNOWLEDGEMENT
In compliance with this procurement, the undersigned offeror having examined the request for
proposal, instructions to offerors, documents associated with the request for proposals, and being
familiar with the conditions to be met, has reviewed the information regarding:
• Insurance Requirements
• Suspension and Debarment Certification
• Texas Government Code Section 2252.152
• Texas Government Code Section 2271.002
• Texas Government Code 2274
• Federal and State Regulations
• Master Agreement
An individual authorized to bind the company must sign the following section. Failure to execute this
portion may result in proposal rejection.
c
orized Signature
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Print/Type Name
sj���S I.��-�-1
Company Name
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Title �� ��
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Date
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Address
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Contact for questions, clarifications, etc.
Name and Title:
Mailing Address:
City, State, Zip:
Telephone No:
Fax No:
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E-Mail: I iA�e. VUU� A���A.�QS�r
CEft�IFl�A��'� OF l��E�ES�EE? P��tR-�iE�
FORtw �295
1of1
Complete Nos. l- 4 and s if there are interested parties. OFFICE USE ONLY
Complete n�os:1, .2. 3. s:.and s it. ther•e are no.rnterested parties. . GEf+Z3:�iGA�'�0J�1 QF .�ltJNf .°
i Name of business entity flling form, and the city, state and country of the business entlty's ptacs Certiflcate Number:
of business, 2023-1074076
Stages of Recovery, Inc.
Lubbock, TX United States Date Filed:
2 Name of governmental entit}r or state agency that is a party to the contract for which the form is 09/20/2023
be�ng tiA�I: '
City of LUbtroctc Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RFP 23-17450-YB
Substance 17se Treatment ProViders �``�
4 Nature of interest
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
Medlex, Ste�hen Luhhack, TX United States X
Watts, lan Lubbock, iX United States X
5 Check only if there is NO Interested Parry. ❑
6 UNSWORN DECLARATION
My name is �}}� � ��—� ���_ ____ , and my date of hirth is
My address is _�� �� �7 U�' . ,.,_„�� ������[_, �, �3 v` �IT
(sUeet) (city} (state) (zip code) � (country)
I declare under penalty of perjury that•the foregoing is true and co►rect.
Executed in �,�0c,j� County, State of � , on the �day of ,��20'�,�.
r (month) (year)
� �� .
S�gaature ot author�zed ageat of c ct�ng bus�ness enttty
(Dedarant)
Forms provided bv Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.99923476
CERTIFICATE OF INTERESTED PARTIES
FORnn 1295
1of1
Complete Nos.1- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entiry's place Certificate Number:
of business. 2023-1074076
Stages of Recovery, Inc.
Lubbock, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 09/20/2023
being filed.
City of Lubbock Date Acknowledged:
09/27/2023
g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RFP 23-17450-YB
Substance Use Treatment Providers
Nature of interest
4 Name of Interested Pa Ci State, Count lace of business check a licable
rtY tY� rY (P ) � pp 1
Controlling Intermediary
Medley, Stephen Lubbock, TX United States X
Watts, lan Lubbock, TX United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is , and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Counry, State of , on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.Uc.us V@fslOfl V3.5.1.999"L"3476