HomeMy WebLinkAboutResolution - 2019-R0316 - PO With Jim Bass Ford - 09/10/2019 Resolution No. 2019-RO316
Item No. 6.24
September 10,2019
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Purchase Order No. 31047329 for the purchase of Mid-
Size Sports Utility Vehicle Police Patrol as per ITB 19-14839-RR, by and between the City of
Lubbock and Jim Bass Ford, Inc., of San Angelo, Texas, and related documents. Said Purchase
Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be
included in the minutes of the City Council.
Passed by the City Council on Sept mb l-10, 201_
DANIEL: M. POPE, MAYOR
ATTEST:
Re eca Garza, City Secret
APPROVED AS TO CONTENT:
Mark Yeodd, Assistant City Manager
APPROVED AS TO FORM:
K Ili Leisure,Assistant City Attorney
ccdocs/RES.Purchase Order 31047329—Mid-Size Sports Utility Vehicle Police Patrol
August 19,2019
City of Page - 1
ArLubbock Date - 8/16/2019
TEXAS PURCHASE ORDER
Order Number 31047329 000 OP
526
TO: SHIP TO:
JIM BASS FORD, INC CITY OF LUBBOCK
4032 W HOUSTON HARTE EXPRESSWAY FLEET SERVICES
SAN ANGELO TX 76901 206 MUNICIPAL DRIVE
LUBBOCK TX 79404
INVOICE7'O: CITY OF LUBBOCK
ACCOUNTSPAYABLE
P.O.BOX 2000
LUBBOCK,TX 79457
arez, hector of Purchasing&Contract Management
Ordered 8/16/2019 Freight
Requested 2/19/2020 Taken By R ROCHA
Delivery J LOERWALD REQ 54201 ITB 19-14839-RR PUR-14839
Description/Supplier Item Ordered Unit Cost UM Extension Request Date
AWD SUV Special Services Unit 4.000 35,931.0000 EA 143,724.00 2/19/2020
W/Carl-o Patrol SPEC#5735
Total Order
Terms NET DUE ON RECEIPT 143,724.00
This purchase order encumbers funds in the amount of$143,724.00 awarded to Jim Bass Ford,Inc. of San Angelo,TX,on
September 10,2019 The following is incorporated into and made part of this purchase order by reference: ITB 19-14839-RR,
dated July 30, 2019 from Jim Bass Ford,Inc. of San Angelo,TX. Resolution#_2019-R0316
CITY OF LUBBOCK ATTEST:
LIA—
Daniel M. Pope,Mayor Pebe�ca Garza, City Secretary
City of Lubbock,TX
Mid-Size Sport Utility Vehicle Police Patrol
ITB 19-14839-RR
In compliance with the Invitation to Bid 19-14839-RR, the undersigned Bidder having examined the Invitation
to Bid and Specifications,and being familiar with the conditions to be met, hereby submits the following Bid for
furnishing the material,equipment,labor and everything necessary for providing the iteins listed below and agrees
to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being
considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids,
additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced(either in excess
of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 19-14839-RR is by
reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter.
Item Qty. U/M Description Extended **Delivery
it Cost (Days)
ce ARO,
Four Door, All Wheel Drive, Spon Ut:1-3
1. 4 EA. Special Services Unit/With Cargo Ar
5735 Patrol 3} t�3?ZI41p `
Model Year,Brand Name and Model Number: Z 0?() F
FU Pdlt�.t fcr�yo .r SC)v
OPTIONAL: *Unit Extended
Price Cost
Pre-wiring for grill lamp, siren, and speaker-
Option 60-a Headlamp Housing—Option 86-p
Tail Lamp Housing—Option 86-T
o ice trontitai ousing a imina es ie nee o
drill or modify Housing assemblies;with
incremental hole for side marker lights.
5 ear/ 100 000 mile Bumper to Bumper with a3
zero deductible
1
*PRICE: F.U.B.Destination, Freight Pre-Paid and Allowed **ARO—After Receipt of Order
City of Lubbock reserves the right to reject any or all bids, reject any particular item on a quote, and to waive
immaterial formalities. Unless otherwise specified herein, the City may award the bid either item-by—item
or on an all-or-none basis for any item or group of items shown on the bid,
PAYMENT TERMS AND DISCOUNTS-Bidder offers a prompt payment discount of 4.
calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid
Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days
after the receipt of a correct invoice or after the date of acceptance; whichever event occurs later. Discounts for
prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying
within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the
date of acceptance that meets contract requirements,whichever event occurs later. Discounts for payment in less
than ten days will not be considered.
MOST FAVORED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price
charged anyone else, including its most favored customer, for like quality and quantity of the products/services;
does not include an element of profit on the sale in excess of that nonually obtained by the Bidder on the sale of
products/services of like quality and quantity: and does.not include any provision for discounts to sellin 7 agents.
If at any tinge during the contract period; the supplier should sell or offer for sale to any other customer, an equal
or fess quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein,
supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the
period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental
entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized
interlocal purchasing agreements as provided for by the Interlocal Cooperation Act(Chapter 741,Government
Code), the right to purchase the same services, at [lie prices quoted, for the period of this contract. Each bidder
shall indicate on tine Bid Form in the space provided below if he/she will honor Political Subdivision orders in
addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in
this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply'?
Other governmental entities that might have interests in this contract are Frenship independent School
District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock
Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech
University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth.
YES 1' NO
• if you (the bidder) checked YES, the following will apply:
• Governmetual entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of
Lubbock will be eli,=ible, but not obli-ated; to purchase materials/services under the contract(s) awarded
as a result of this sofrcltatioIl. Afl purc�ases by governmental entities other than the City of Lubbock will
be billed directly to that governmental entity and paid by that =overnrrlclttal entity. City of Lubbock will
not be responsible for another governmental entity's debts. Eac'i governmental entity will order their own
materials,service as needed.
THiS BID IS SUBMITTED BY t•�n1 s,$ r�) Lgr a corporation organized under the laws of the State
of ( Q-�Co.s ; or a partnership consisting of or individual trading
as nn of the City of
Finn: G ���
Address: `[0' 32_ L ) LE-/j, .r.�/•
City:-:S, State: 7
Zip 77�90
Bidder acknowledges receipt of the following addenda:
Addenda No. Date
Addenda No. Date
Addenda No. Date
Addenda No. Date
M/WBE Fir Woman Black American Native American
�EE
Hispanic America Asian Pacific Arneri Other(Specify)
Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that
manufactures, distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling
new motor vehicles is required under the Tex. Occ. Code. Chapter 230.1 to be Iicenscd by tN-lotor Vehicle Division
of the Texas Department of Transportation. In order for a bid to be in compliance with the Motor Vehicle
Commission Code, the bidder must hold and provide all applicable current valid licenses issued by the State of
Texas:
I. Name and lvlanufacture's License No.
2. Name and Converter's License No.
3. Name and Representative's License No.
4. Name K b 1P and Franchise Dealer's License No.
General Distinguishing No. �U `�~ (Franchised TX dealer)
By Date:
Auth _ Re eseratatii e - »lust sign by hand
Officer Name and Title: � �`� �`�'r 0..t v1
Please Prilrt
Business Telephone Number,32-&q ZV� 2-1 FAX:
I ,
E-mail Address: �1�. • -r-0"I v1 -S �C�utCl�, • it L41\
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Film/Individual:
Date of'Award by City Council (for hies oi,er S50, Date P.O./Contract Issued:
RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK
SPECIFICATIONS.
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE
AND TIME, AND YOUR COMPANY NAME AND ADDRESS.
CITY OF LUBBOCK
MINIItIUN' 1 SPECIFICATIONS FOR THE PURCHASE OF(4)
FOUR DOOR, ALL N'N'HEEL DRIVE, SPORT UTILITY"SPECIAL SERVICES UNiT/WITH CARGO AREA
SPEC #5735-PATROL
nt,akE—_40`r� nlonEl._�o�lce .i r.'�Jc �nJ' S VT R
It is the intent Oft IIis specification,referenced docuinens,requirements and condition;sections to Lies crib c minimum performance requirements. 1'hc veIIit:lc'equiptucnr
must meet or exceed the perfurma[Ice or cansUuclion described herein.The vendor shall be required to mark compliance or nun-compliance to each item description itt
the>pace provided.All cquipmeti famished as sraudard to the-cncral public nn the product by the manufacturer shall be included.ccen when not specifically identified
in This specification.Any deviations from the written specification.with date as shown in the Invitation to Bid (!TB)shall be noted on the attached Exceptions to rite
Specification.In order to receive full consideration,ITB response quotation nmst fotlmv this specification and the FTB's terms anti conditions.
VENDOR NANIE; �� u�L'�G�SS �b�lY'J .-1—t/1 'L PHONE:
lTErvf VfftdIMUM RFQU1RFMEVf SELLFR L'0lv1PLr.\NC'F.
YES NO
This is for(4) all-wheel drive, Mid-size SUV,police
GENERAL package. Special Services Unit.(4)four door,utility
vehicle with cargo arca.
3.3 (iter V6, 300 i forsepower(ri. 6,500 RPM and 260 fl. Ib .
ENGINE torque e..4,000 RPM
OEM (6)six-speed automatic cicctronic with overdrive.
TRANSMISSIONj
3. (TV R 6300 lbs. !/
4. CURB WF fGIIT --- 4,680 1hs.
5. FRAME Full perimeter steel,modular with hydro formed rails
EXTERIOR A. Wheelbase 112.6 inches
MEASURE'NIENTS
B. Overall length 197.1 inches
f;. C. Overall width 82.5 inches without rnirrot:s anti
90.2 with mirrors /
D. Overall height 69.2 inches e/
F. Ground clearance 6.5 inches
7. REAR AXLE I leavy dory locking differential. C�
8. STEERING — Electric Power Steering, OEM power assisted, till-wheel
with column mounted goat•shift lever. (�
BRAKES ABS,IIEAVY DUTY AN�TTI-LOCK BRAKES;4-wheel
y' anti-lock front and rear disc with vacuum boost power
assist.
Front suspension to be independent, single, coil-over- /
l�. SUSPENSION{ shock with stabilizer har. hear suspension to be multi-link e/
with coil springs with stabilizer bar.
i l• COOLING SYSTEM OEM heavy-duly high capacity radiator,with electric
fans.
\U. ITLIM NITNIMUM RE•QUTRE.fENTS
SLl_LER C0MPF.L4rCE
Y'E5 YO
OEM dual-zone manual climate control with individual
HEATING!AIR climate settings for driver and front passenger; includes
t, CONDITIONING auxiliary rear air /
Conditioning and heat. Rear operated from front control ✓/
only.
1 ALTERNATOR 220-AMP t/
14. BATTERIES Maintenance free,Cranking, 750 CCA
AUXiLLIARI'PO«'ER 50-AMP ignition and main power supple wiring at lower
l a FRONT center o{•instrument panel.Two(2)50-amp battery ground /
circuits—Power distribution junction block.
AUXILIARY POWER
REAR SU-AMP auxiliary power in cargo area.
IT SPOTLIGHTS POST MOUNT LED SPOT LAMPS ON DRI_-TR AND
PASSENGER SIDE. ✓
[�
GROUND S"fl1US 71vo studs located in rear compartment near bottom of Iift
�7atc.
f y PONVER OUTLETS _ Two located on front instrument panel and one in rear
car.17o arra.
LOCKOUT Prevents the power door locks from locking the driver's
0. door if the keys arc left ill the ignition. y e Manually lockable
✓
with engine ruttliing.
2l•
STABILITYCONTROL OEM Traction/Stability control
OEM AM!FM stereo,with
AUDIO hluc-tooth capabilities.
,3 CRUISE CONTROL Electronic with sct.'coast/accelerate/resume spud
IUIICUUIIS.
FLIEL TANK CAPACITY DEM Maximum capacity
25• WIN )SHIELD WIPERS Intermittent,wet-altn with flat blade and pulse Washers.
,6 WHEELS OEM 18"1'>•'hccls,5 spoked painted black steel wheels with
center caps t/
2
TIRES All(4)four tires, Good Year,atl season,P255/60R 18 with speed
rating IH),(Includes TM'V[S).
Front underbody shield starting behind
behind front bttnlper and
29
. DEFL'TECTOR PLATES running to 2nd cross-member
l front underbody
and oil pan.
79 FRONT v
COMPARTMENT A. Head Room 41.4 inches
13. Leg Room(\daximum)40.6 inches
Io. ITFV -',fNTtifTJW REQLMEMENTS SELLER COM-PITANCE
�•es Ho
30. REAR CO:MPARTMENT
C. Head room 40.1 inches
D. Leg room(Minimum)41.6 inches
A. OEM-40/2040 front cloth fabric
31• SEATS B. Color:Black ✓
C. Rear standard cloth 60:40 split folding bench
32. CARGO AREA A. Cargo volume 133.22 cubic feel
L/
B. ('argo arca height 46.6 inches
33- INTERIOR LIGHTS A. Console overhead-map lights
B. Dome lamps, cargo lamp with delayed entry
feature and map lamps
3.1. EXTERIOR LIGHTS Daytime running lamps and automatic headlamp delete Li
OEM mirrors shall be below eye level, both sides
3?• EXTERIOR MIRRORS equipped with remote: controls, outside heated power- C/
adjustable. manual-folding,and color to be matte black.
OMNI power windows and power door lock~,door locks:
POWER VI'INDUWS AND power, non-progrtunmable with loL:kuut protection and
'f POWER DOOR LOCKS automatic door locking and unlocking. Child safety locks L
included in rear doors and hidden door lock plunger's and
inoperable handles.
REAR LIFTGATE/LIFT
J7• GLASS Equipped glass with washer and wiper.
38. REAR DEFOGGER Fquipped with electric, rear m-indowdefugger
39. WINDOW GLAZING Deep tinted all windows except light-tinted -lass on
windshield,driver and front passenger side glass. C�
KEY Four keys to be provided at time of delivery and (4)kcv
411' fobs for keyless entry. eI
Keyless enby remote fleet package to include(4) four
remotes to be provided at time of'delivery. With non-
41. KEYLESS ENTRY functional panic button. Stealth mode featwze includes C/
exterior lamps and horn disable,during remote start
feature running lamps will remain illuminated.
42. REARVIEW CAMERA Rearview camera with display in rearview mirror v�
SPEEDOMETERI A. 131 mph certified analog speedometer and(])one
43• CLUSTER mph increments L/
B. Digital trip odometer
C. Oil pressure
NO. ITTM M NNUM RE•QUFRENME•NTS SEi.LER COMPi-TANCL
Y'ES NO
D. Volt meter
E. Tachometer
F. Engine temperature gauge
G. Flour meter
L�
H. Driver information center
FLOOR COS'ER11G Black vinyl floor and load floor behind second row seats.
CI
Bidder shall furnish a written detailed explanation -tthe
standard warranty. Shall include a listing of all covered
components and a complete listing of exclusions in
warranty With their bids. lVairanty shall have a zero
STANDARD WARRANTY deductible.
A. Milea-e
B. Months p
Bidder shall furnish a written detailed explanation of the
standard drive train warranty. Shall include a listing of all
covered components and a complete listing of exclusions
in warranty with their bids. Warranty shall have a zero
STANDARD DRIVETRAINd
WARRANTY eductible.
A- Mileave �_� v C7
B. Months
COLOR Black(I'lease sec attached paint scheme)
OPTIONS
ADDITIONAL MODIFICATIO\ Pre-wiring for�lrille lamp,siren,and speaker-Option 60-a
Headlamp Flousing-Option 86-p
Tail amp Housing-Option 86-T
Police front./tail housing Eliminates the need to drill or L/
modify
Housin.-assemblies;with incremental hole for side
market-lights.
EXTE\DED N1'ARRANTY 1. 5 year/ 100,000 mile Bumper to Bumper
with Zero deductible
PROVIDE BUILD DATES IN SPACE BELOW
BUILD DATE: UOtKvr,ck� Uvtj-1,
MUST BE DELIVERED WITHIN 120-240 DAYS AFTER U v\ t S
PURCHASE.
MSO AND PAPERWORK
Vehicle/equipment will not be accepted by the City of Lubbock without
the MSO. all keys,warranty, and all palpervork
GENERAL REQUIREMENT AND INFORMATION
Bidder shall submit with each bid.current panted literature and specification sheets on Elle unit offered in the response to solicitation.
EtCF,PTiONS TO THE SPECIFICATIONS of any items stated herein shall be fully described inwriting by the biddinc
°endor in the space pr'o�ided below. List items 6i'item numbers. `
.r
• b vl n ut e_ In 'r d
o•v\.
LUBBOCK POLICE DEPARTMENT
SUV PPV
PAINT SCHEME
~' DOORS
WH ITE
w ge
wc�.J .=raw
B
E E
:rbc;
HOOD
ROOF
WHITE _ WHITE
x..
;i fA
FY18-19 SUV PPV
ITEM LOCATION COLOR INFORMATION
L/R Front Quarter Paint on quarter panel to extend
A Panels, Front/Rear Black upward stopping at the point
bumpers where the A-pillar seam begins.
B Metal areas on all 4
White Paintable surfaces only.
passenger doors
C All passenger door
handles If paintable, white. If not, black.
Color to extend up to roof line on C
D Rear Quarter Panels Black Pillar and across to top of A pillar.
(Paintable surfaces only)
E Hood and Roof White Roof, white only between roof
channels.
F Rear Lift Gate and Black
spoiler
CERTIFICATE OF INTERESTED PARTIES FORM 1295
lofl
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1.2,3.5,and 6 if there are no interested pasties. CERTIFICA71ON OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business.
2019-534392
Jim Bass Ford, Inc.
San Angelo. TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form Is 08/28/2019
being filed.
City of Lubbock, Texas Date Acknowledged:
3 Provide the Identification number used by the governmental entity or state agency to track or Identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
PO 31047329
AWD SUV Special Services Unit
4 Nature of interest
Name of Interested Party City,State, Country(place of business) (check applicable)
Controlling I intermediary
Bass,John San AngeloSan Angelo. TX United X
5 Check only if there Is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is ��C - G` t , and my date of birth is —
My address is_ ( C O �� �j t��'1�` y-Lo �D
(street) (city) istale) (zip code i ("O n,y(
(.declare under penalty of perjury that the foregoing is true and correct.
Executed to �� V�^ ��4Q V\ County. State of e-CgS on the Z day of V-S+.20�
(months (,vear;
siunaturo of authonzod ngont of contract#ncf buvmoca onlay
(Deciaranti
Forms provided by Texas Ethics Commission www.ethics.state.tx.LIS Version V1.1.391`8039c
CERTIFICATE OF INTERESTED PARTIES FORM 1295
lofl
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2019-534392
Jim Bass Ford, Inc.
San Angelo,TX United States Date t=iled:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 08/2812019
being filed.
City of Lubbock,Texas Date Acknowledged:
08/29/2019
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
PO 31047329
AWD SUV Special Services Unit
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I Intermediary
Bass,John San AngeloSan Angelo,TX United X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of ,20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.39f8039c