HomeMy WebLinkAboutResolution - 2023-R0508 - FTA Award, Forty-Eight 40-Foot And 35-Foot Gillig Hybrid Electric Buses - 10/10/2023Resolution No. 2023-R0508
Item No. 5.28
October 10, 2023
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City Council of the City of Lubbock does hereby ratify the acts of the Chief
Financial Offcer for and on behalf of the City of Lubbock, in connection with the acceptance
of an award under the Section FY 2022 Section 5339(c) Low-No Discretionary Grant, Project
ID No. TX-2023-120-00 with the Federal Transit Administration to be used to purchase up to
forty-eight 40' and 35' Gilig hybrid electric buses, and all related acts and documents.
Documentation of said award is attached hereto and incorporated in this Resolution as if fully
set forth herein and shall be included in the minutes of the Council.
Passed by the City Council on October 10, 2023
APPROVED AS TO CONTENT:
.Y ��t,
Bill How on, Deput anager
APPROVE � ORM:
tte ite, Fi t Assistant City Attorney
ccdocs/RES.Citibus Grant TX-2023-120-00
September 27, 2023
- 6 • 1 .IIy.TC�CZIl.�I�:?
DOT
U.S. Department of Transportation
Federal Award Identification Number
(FAIN)
Temporary Application Number
Award Name
Award Status
Award Budget Number
FTA
Federal Transit Administration
Award
TX-2023-120-00
1993-2023-6
Lubbock-Citibus FY 2022 Section 5339(c) Discretionary
Grant Capital
Active (Executed)
0
Period of Performance Start Date 9/22/2023
Original Period of Performance End Date 6/1/2029
Current Period of Performance End Date 6/1/2029 Revision #: 0
Budget Period Start Date 9/22/2023
Budget Period End Date 6/1/2029
Part 1: Recipient Information
Name: LUBBOCK, CITY OF 771
Recipient ID Recipient OST Type Recipient Alias UEI DUNS
1993 City CITY OF LUBBOCK LXDNEKWRVKJ6 058213893
Location Type
Address
City
State
Zip
Headquarters
1314 AVENUE K
LUBBOCK
TX
79401
Physical Address
1314 AVENUE K
LUBBOCK
TX
79401
Mailing Address
P.O. BOX 2000
LUBBOCK
TX
79457
Union Information
Union Name NONE
Address 1
Address 2
City
State
Zipcode 00000
Contact Name
Telephone
Fax 00000
E-mail
Website
Part 2: Award Information
Title: Lubbock-Citibus FY 2022 Section 5339(c) Discretionary Grant
Capital
FAIN Award Status Award Application Cost Date Last Updated From
Type Center Created Date TEAM?
TX-2023- Active Grant Region 6 7/18/2023 7/18/2023 No
120-00 (Executed)
Award Executive Summary
Lubbock-Citibus FY 2022 Section 5339(c) Low -No Discretionary Grant - These funds will be used to
purchase up to forty-eight 40' and 35' Gillig hybrid electric buses to replace older buses that have past
their useful life. Lubbock-Citibus was awarded $39,600,000 in federal funds that will be matched with
transportation development credits (TDCs) provided by the Texas Department of Transportation in the
amount of 5,940,000. This grant request is within the acceptable limits of the fleet ratio which is shown
in the Fleet Details of the Recipient ID section.
Match:
The local match will be provided by TxDOT in the form of Transportation Development Credits (TDCs)
in the amount of 5,940,000. All eligible expenses under the Low -No Program are attributable to
compliance with the Clean Air Act and the Americans with Disabilities Act. Therefore the Federal share
of the cost of leasing or purchasing a transit bus is not to exceed 85 percent of the total transit bus cost.
The Gillig buses will be 12 year useful life buses.
Fixed Route Fleet - 75 total with a spare ratio of 15.38%.
Paratransit Fleet - 28 total with a spare ratio of 21.42%.
This Application for Section 5339(c) Federal Assistance is allocated to the City of Lubbock-Citibus.
Attached to this application is the FY 2023 - 2026 STIP approval signed by FTA and FHWA which
describes the FY 2022 funds being used in this grant.
Frequency of Milestone Progress Reports (MPR)
Quarterly
Frequency of Federal Financial Reports (FFR)
Quarterly
Does this application include funds for research and/or development activities?
This award does not include research and development activities.
Pre -Award Authority
This award is using Pre -Award Authority.
Does this application include suballocation funds?
Recipient organization is directly allocated these funds and is eligible to apply for and receive these
funds directly.
Will this Grant be using Lapsing Funds?
No, this Grant does not use Lapsing Funds.
Will indirect costs be applied to this application?
This award does not include an indirect cost rate.
Indirect Rate Details: N/A
Requires E.O. 12372 Review
No, this application does not require E.O. 12372 Review.
Delinquent Federal Debt
No, my organization does not have delinquent federal debt.
Award Description
Purpose
These funds will be used to purchase up to forty-eight total 40' and 35' Gillig hybrid electric buses to
replace older buses that have past their useful life.
Activities to be performed:
Bus procurement
Expected outcomes:
These new hybrid electric buses will make transportation more reliable, sustainable and environmentally
friendly.
Intended beneficiaries:
Hybrid electric buses offer a wide range of benefits including increased efficiency, a quieter ride,
significantly lower emissions and decreased maintenance costs. All citizens within the City of Lubbock
will benefit from these buses being that they will reduce noise and greenhouse gas emissions which will
provide cleaner air for our communities. Our passengers will especially benefit from these buses by
enjoying a smoother, quieter and more comfortable ride.
Subrecipient Activities:
None
Award Point of Contact Information
First Last Name Title E-mail Address Phone
Name
Accountant/Planning (806) 775-
Rebecca Rodriguez Analyst rebeccarodriguez@citibus.com 3443
8067753443
Rosalyn Brown Financial Analyst rosalyn.brown@dot.gov (817)-978
0555
marc.oliphant@dot.gov Community Planner
Award Budget Control Totals
Funding Source
5339 — Low or No Emission Grants Competitive
Local
Local/In-Kind
State
State/In-Kind
Other Federal
Transportation Development Credit
Adjustment
Total Eligible Cost
Award Budget
Section of Statute CFDA Number Amount
5339-2 20526 $39,600,000
$0
$0
$0
$0
$0
$5,940,000
$0
$39,600,000
Project
Budget Item FTA Amount
Non- Total Eligible
FTA
Quantity
Number
Amount
Amount
111-
T
BUS - ROLLING STOCK $39,000,000.00
$0.00 $39,000,000.00
46
0023-120-
(0 1-
A1)
TX-2023-120-
BUY
11.12.01 REPLACEMENT $24,264,539.00
$0.00 $24,264,539.00
28
01-00
40-FT BUS
TX-2023-120-
BUY
11.12.02 REPLACEMENT $14,735,461.00
$0.00 $14,735,461.00
18
01-00
35-FT BUS
117-
TX-2023-120-
00
OTHER CAPITAL ITEMS $600,000.00
$0.00 $600,000.00
0
01-00
(117-
(BUS)
A2)
TX-2023-120- EMPLOYEE
01-00 11.7D.02 EDUCATION/ $600,000.00 $0.00 $600,000.00 0
TRAINING
Discretionary Allocations
Discretionary project Title Amount FAIN Congressional
ID Applied Release Date
D2022-LWNO- City of Lubbock/Citibus Gillig 40' $39,600,000 TX-2023- 8/10/2022
093 hybrid electric bus replacement 120-00
Sources of Federal Financial Assistance
PO
Number
Project
Number
Scope
Name
Scope
Number
Scope
Suffix
UZA
Code
Area
Name
Account
Class
Code
FPC Description
Amendment
Amount
Cumulative
Amount
TX-2023- OTHER
Low -No Com
TX-34-0
120-01-0
CAPITA
117-00 (
A2
4800
Texas
2022.3J.3
00 petitive Grant
$600,000
$600,000
186
0
L ITEMS
117)
00
4.LJ.1
s (IIJA)
(BUS)
TX-TX-2023-
0
BUS - R
111-00 (
4800
Low -No Com
86
186
120-01-0
OLLING
Ill)
Al
00
Texas
4.L2022.3J.3
J.1
00 petitive Grant
$39,000,000
$39,000,000
0
STOCK
s (IIJA)
Part 3: Project Information
Project Title: Purchase of up to forty-eight 40' and 35' Gillig hybrid
electric buses.
Project Number Temporary Project Number Date Created Start Date End Date
TX-2023-120-01-00 1993-2023-6-P1 8/2/2023 9/1/2022 3/1/2029
Project Description
Lubbock-Citibus FY 2022 Section 5339(c) Low -No Discretionary Grant - These funds will be used to
purchase up to forty-eight 40' and 35' Gillig hybrid electric buses to replace older buses that have past
their useful life. Lubbock-Citibus was awarded $39,600,000 in federal funds that will be matched with
transportation development credits (TDCs) provided by the Texas Department of Transportation in the
amount of 5,940,000. This grant request is within the acceptable limits of the fleet ratio which is shown
in the Fleet Details of the Recipient ID section.
Match:
The local match will be provided by TxDOT in the form of Transportation Development Credits (TDCs)
in the amount of 5,940,000. All eligible expenses under the Low -No Program are attributable to
compliance with the Clean Air Act and the Americans with Disabilities Act. Therefore the Federal share
of the cost of leasing or purchasing a transit bus is not to exceed 85 percent of the total transit bus cost.
The Gillig buses will be 12 year useful life buses.
Fixed Route Fleet - 75 total with a spare ratio of 15.38%.
Paratransit Fleet - 28 total with a spare ratio of 21.42%.
This Application for Section 5339(c) Federal Assistance is allocated to the City of Lubbock-Citibus.
Attached to this application is the FY 2023 - 2026 STIP approval signed by FTA and FHWA which
describes the FY 2022 funds being used in this grant.
Project Benefits
Replacing older buses that are past their useful life. We expect this will relieve backlog as well as cost in
our maintenance department with the disposal of older buses.
Additional Information
First (15) VIN numbers of the buses that are to be replaced.
Year Make Model VIN Total Mileage
2000 NOVA Low Floor 2NVYL82S7X3000282 904,455
2000 NOVA Low Floor 2NVYL82SXX3000292 884,796
2000 NOVA Low Floor 2NVYL82S5X3000295 923,190
2001 NOVA Low Floor 2NVYL82S313000321 760,922
2001 NOVA Low Floor 2NVYL82S213000326 797,557
2001 NOVA Low Floor 2NVYL82S413000294 917,837
2001 NOVA Low Floor 2NVYL82S313000299 869,860
2001 NOVA Low Floor 2NVYL82S113000317 805,215
2001 NOVA Low Floor 2NVYL82S413000330 923,761
2005 GILLIG Low Floor 15GGD21 1 X51076079 517,353
2001 NOVA Low Floor 2NVYL82S313000318 734,475
2001 NOVA Low Floor 2NVYL82S013000325 886,386
2001 NOVA Low Floor 2NVYL82S313000304 879,000
2001 NOVA Low Floor 2NVYL82S913000310 940,466
2005 GILLIG Low Floor 15GGD211451076076 544,738
Location Description
New buses will be in service throughout our service area, the City of Lubbock.
Project Location (Urbanized Areas)
UZA Code Area Name
480000 Texas
481350 Lubbock, TX
Congressional District Information
State District Representative
Texas 19 Jodey Arrington
Program Plan Information
STIPITIP
Date: 5/17/2022
Description: Page 48
UPWP
Date: N/A
Description: N/A
Long Range Plan
Date: N/A
Description: N/A
Project Control Totals
Funding Source
5339 — Low or No Emission Grants Competitive
Local
Local/In-Kind
State
State/In-Kind
Other Federal
Transportation Development Credit
Adjustment
Total Eligible Cost
Project Budget
Section of Statute CFDA Number Amount
5339-2 20526 $39,600,000
$0
$0
$0
$0
$0
$5,940,000
$0
$39,600,000
Project Non- Total Eligible
Number Budget Item FTA Amount FTA Amount Quantity
Amount
111-
TX-2023- 00 BUS - ROLLING STOCK $39,000,000.00 $0.00 $39,000,000.00 46
120-01-00 (111-
A1)
TX-2023-
11.12.01
BUY
REPLACEMENT $24,264,539.00
$0.00 $24,264,539.00
28
120-01-00
40-FT BUS
TX-2023-
11.12.02
BUY
REPLACEMENT $14,735,461.00
$0.00 $14,735,461.00
18
120-01-00
35-FT BUS
117-
TX-2023-
00 OTHER CAPITAL ITEMS $600,000.00
$0.00 $600,000.00
0
120-01-00
(117- (BUS)
A2)
TX-2023-
EMPLOYEE
120-01-00
11.7D.02
EDUCATION/ $600,000.00
$0.00 $600,000.00
0
TRAINING
Project Budget Activity Line Items
Budget Activity Line Item: 11.12.02 - BUY REPLACEMENT 35-FT BUS
Scope Name / Code Line Item Line Item Name Activity Quantity
BUS - ROLLING BUY REPLACEMENT BUY REPLACEMENTS -
STOCK (111-00) 11.12.02 35-FT BUS CAPITAL BUS 18
Extended Budget Description
Lubbock-Citibus FY 2022 Section 5339(c) Low -No Discretionary Grant - These funds will be used to
purchase up to forty-eight 40' and 35' Gillig hybrid electric buses to replace older buses that have past
their useful life. Lubbock-Citibus was awarded $39,600,000 in federal funds that will be matched with
transportation development credits (TDCs) provided by the Texas Department of Transportation in the
amount of 5,940,000. This grant request is within the acceptable limits of the fleet ratio which is shown
in the Fleet Details of the Recipient ID section.
Match:
The local match will be provided by TxDOT in the form of Transportation Development Credits (TDCs)
in the amount of 5,940,000. All eligible expenses under the Low -No Program are attributable to
compliance with the Clean Air Act and the Americans with Disabilities Act. Therefore the Federal share
of the cost of leasing or purchasing a transit bus is not to exceed 85 percent of the total transit bus cost.
The Gillig buses will be 12 year useful life buses.
Fixed Route Fleet - 75 total with a spare ratio of 15.38%
Paratransit Fleet - 28 total with a spare ratio of 21.42%.
This Application for Section 5339(c) Federal Assistance is allocated to the City of Lubbock-Citibus.
Attached to this application is the FY 2023 - 2026 STIP approval signed by FTA and FHWA which
describes the FY 2022 funds being used in this grant.
*Lubbock has partnered with Gillig for this grant application (as encouraged in the NOFO) so will not go
through the RFP process.
Will 3rd Party contractors be used to fulfill this activity line item?
Yes, 3rd Party Contractors will be used for this line item.
Propulsion Fuel Type Vehicle Condition Vehicle Size (ft.)
N/A Hybrid Electric New 35'
Funding Source Section of Statute CFDA Number Amount
5339 — Low or No Emission Grants Competitive 5339-2 20526 $14,735,461
Local $0
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $0
Adjustment $0
Total Eligible Cost $14,735,461
Milestone Name
Est. Completion Description
Date
Contract Award Date
9/1/2022
Initial Delivery Date
10/31/2023 First buses delivered
Final Delivery Date
12/31/2028 Final buses delivered
Contract Completion
3/1/2029
Date
Budget Activity Line Item: 11.7D.02 - EMPLOYEE EDUCATIONITRAINING
Scope Name / Code Line Item Line Item Name Activity Quantity
OTHER CAPITAL ITEMS 11EMPLOYEE EDUCATION/ TRAINING -
0
(BUS) (117-00) .7D.02 TRAINING CAPITAL BUS
Extended Budget Description
Lubbock-Citibus FY 2022 Section 5339(c) Low -No Discretionary Grant - These funds will be used to
develop apprenticeships, on-the-job training, and/or instructional training for our maintenance and
operations employees as well as addressing workforce shortages by developing partnerships with high
schools, community colleges, and other community organizations.
Will 3rd Party contractors be used to fulfill this activity line item?
No, 3rd Party Contractors will not be used for this line item.
Funding Source
5339 — Low or No Emission Grants Competitive
Local
Local/In-Kind
State
State/In-Kind
Other Federal
Transportation Development Credit
Adjustment
Total Eligible Cost
Section of Statute CFDA Number Amount
5339-2 20526 $600,000
$0
$0
$0
$0
$0
$0
$0
$600,000
Milestone Name Est. Completion Description
Date
Start Date 9/1/2023
End Date 12/31 /2028
Budget Activity Line Item: 11.12.01 - BUY REPLACEMENT 40-FT BUS
Scope Name / Code Line Item Line Item Name Activity Quantity
BUS - ROLLING BUY REPLACEMENT BUY REPLACEMENTS -
STOCK (111-00) 11.12.01 40-FT BUS CAPITAL BUS 28
Extended Budget Description
Lubbock-Citibus FY 2022 Section 5339(c) Low -No Discretionary Grant - These funds will be used to
purchase up to forty-eight 40' and 35' Gillig hybrid electric buses to replace older buses that have past
their useful life. Lubbock-Citibus was awarded $39,600,000 in federal funds that will be matched with
transportation development credits (TDCs) provided by the Texas Department of Transportation in the
amount of 5,940,000. This grant request is within the acceptable limits of the fleet ratio which is shown
in the Fleet Details of the Recipient ID section.
Match:
The local match will be provided by TxDOT in the form of Transportation Development Credits (TDCs)
in the amount of 5,940,000. All eligible expenses under the Low -No Program are attributable to
compliance with the Clean Air Act and the Americans with Disabilities Act. Therefore the Federal share
of the cost of leasing or purchasing a transit bus is not to exceed 85 percent of the total transit bus cost.
The Gillig buses will be 12 year useful life buses.
Fixed Route Fleet - 75 total with a spare ratio of 15.38%.
Paratransit Fleet - 28 total with a spare ratio of 21.42%.
This Application for Section 5339(c) Federal Assistance is allocated to the City of Lubbock-Citibus.
Attached to this application is the FY 2023 - 2026 STIP approval signed by FTA and FHWA which
describes the FY 2022 funds being used in this grant.
'Lubbock has partnered with Gillig for this grant application (as encouraged in the NOFO) so will not go
through the RFP process.
Will 3rd Party contractors be used to fulfill this activity line item?
Yes, 3rd Party Contractors will be used for this line item.
Propulsion Fuel Type Vehicle Condition Vehicle Size (ft.)
N/A Hybrid Electric New 40'
Funding Source
5339 — Low or No Emission Grants Competitive
Local
Local/In-Kind
State
State/In-Kind
Other Federal
Transportation Development Credit
Adjustment
Total Eligible Cost
Section of Statute CFDA Number Amount
5339-2 20526 $24,264,539
$0
$0
$0
$0
$0
$5,940,000
$0
$24,264, 539
Milestone Name
Est. Completion Description
Date
Contract Award Date
9/1/2022
Initial Delivery Date
10/31/2023 First buses delivered
Final Delivery Date
12/31/2028 Final buses delivered
Contract Completion
3/1/2029
Date
Project Environmental Findings
Finding: Class II(c) - Categorical Exclusions (C-List)
Class Level Description
Class II(c) consists of projects that do not have a significant environmental impact on the human or
natural environment and are therefore categorically excluded from the requirement to prepare an
environmental assessment or an environmental impact statement. FTA requires a sufficient project
description to support a CE determination. The project may require additional documentation to
comply with other environmental laws.
Categorical Exclusion Description
Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or
equipment, within or accommodated by existing facilities, that does not result in a change in functional
use of the facilities, such as: equipment to be located within existing facilities and with no substantial
off -site impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers
that can be accommodated by existing facilities or by new facilities that qualify for a categorical
exclusion.
Date Description Date
Class Ilc CE Approved
Scope Name / Line Item Total Eligible
Code Number Line Item Name Quantity FTA Amount Cost
BUS - ROLLING 11.12.01 BUY REPLACEMENT 28 $24,264,539.00 $24,264,539.00
STOCK (111-00) 40-FT BUS
Finding: Class II(c) - Categorical Exclusions (C-List)
Class Level Description
Class II(c) consists of projects that do not have a significant environmental impact on the human or
natural environment and are therefore categorically excluded from the requirement to prepare an
environmental assessment or an environmental impact statement. FTA requires a sufficient project
description to support a CE determination. The project may require additional documentation to
comply with other environmental laws.
Categorical Exclusion Description
Type 04: Planning and administrative activities which do not involve or lead directly to construction,
such as: training, technical assistance and research; promulgation of rules, regulations, directives, or
program guidance; approval of project concepts; engineering; and operating assistance to transit
authorities to continue existing service or increase service to meet routine demand.
Date Description Date
Class Ilc CE Approved
Scope Name / Code Line Item Line Item Name Quantity FTA Total Eligible
Number Amount Cost
OTHER CAPITAL EMPLOYEE
ITEMS (BUS) (117- 11.7D.02 EDUCATION/ 0 $600,000.00 $600,000.00
00) TRAINING
Finding: Class II(c) - Categorical Exclusions (C-List)
Class Level Description
Class II(c) consists of projects that do not have a significant environmental impact on the human or
natural environment and are therefore categorically excluded from the requirement to prepare an
environmental assessment or an environmental impact statement. FTA requires a sufficient project
description to support a CE determination. The project may require additional documentation to
comply with other environmental laws.
Categorical Exclusion Description
Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or
equipment, within or accommodated by existing facilities, that does not result in a change in functional
use of the facilities, such as: equipment to be located within existing facilities and with no substantial
off -site impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers
that can be accommodated by existing facilities or by new facilities that qualify for a categorical
exclusion.
Date Description Date
Class Ilc CE Approved
Scope Name / Line Item Total Eligible
Code Number Line Item Name Quantity FTA Amount Cost
BUS - ROLLING 11.12.02 BUY REPLACEMENT 18 $14,735,461.00 $14,735,461.00
STOCK (111-00) 35-FT BUS
Part 4: Fleet Details
Fleet Type: Other
Fleet Comments
18 Total Support Vehicles:
8 - Staff support Vehicles
7 - Supervisor Vehicles
3 - Maintenance Shop Trucks
Current Value
I. Active Fleet
A. Peak Requirement
18
B. Spares
0
C. Total (A+B)
18
D. Spare Ratio (B/A)
0%
II. Inactive Fleet
A. Other
0
B. Pending Disposal
0
C. Total (A+B)
0
III. Total (I.0 and II.C)
18
Fleet Type: Fixed Route
Fleet Comments
This grant request is within the acceptable limits of the fleet ration which is shown in the Fleet Details of
the Recipient ID section.
Citibus' fleet currently consists of the following:
Type Quantity Year Make/Model
Bus 11 2000 Nova Bus LFS
Bus 18 2001 Nova Bus LFS
Bus 4 2004 Gillig Low -Floor
Bus 10 2005 Gillig Low -Floor
Bus 7 2006 Gillig Low -Floor
Bus 6 2009 Gillig Hybrid -Electric
Bus 2 2011 Gillig Hybrid -Electric
Bus 4 2013 Gillig Hybrid -Electric
Bus 4 2017 Gillig Low -Floor
Bus 4 2018 Gillig Low -Floor
Bus 6 2019 Gillig Low -Floor
Bus 2 2019 Proterra Catalyst E2
Trolley 2 2000 Chance Trolley
Current Value
I. Active Fleet
A. Peak Requirement
67
B. Spares
8
C. Total (A+B)
75
D. Spare Ratio (B/A)
11.94%
II. Inactive Fleet
A. Other
0
B. Pending Disposal
10
C. Total (A+B)
10
III. Total (I.0 and II.C)
85
Fleet Type: Paratransit
Fleet Comments
This grant request is within the acceptable limits of the fleet ration which is shown in the Fleet Details of
the Recipient ID section.
Citibus' paratransit fleet current consists of the following:
Type Quantity Year Make/Mode
Van 14 2016 Chevy Arboc
Van 8 2020 Dodge Promaster
Van 10 2020 New England Wheels Front Runner
Van 2 2021 Dodge Promaster
Current Value
I. Active Fleet
A. Peak Requirement
23
B. Spares
11
C. Total (A+B)
34
D. Spare Ratio (B/A)
47.83%
II. Inactive Fleet
A. Other
0
B. Pending Disposal
4
C. Total (A+B)
4
III. Total (I.0 and II.C)
38
Part 5: FTA Review Comments
Application Review Comments
Comment By Eboni Younger-Riehl
Comment Application Details
Type
Date 8/23/2023
Comment
FOR GRANTS THAT INCLUDE FTA-ASSISTED VEHICLES ONLY
Transit Vehicle Manufacturers (TVM) must have an approved FTA DBE Goal prior to
bidding on contract. For a current listing, see https://www.transit.dot.gov/regulations-
and-guidance/civil-rights-ada/eligible-tvms-list. Recipient must ensure that all vehicles
purchased are accessible and purchased from an FTA approved TVM.
IF DEMAND -RESPONSIVE VEHICLES INCLUDED IN APPLICATION: In accordance
with 49 CFR 37.77, public funded entities operating demand -responsive service which
receive financial assistance from the Federal Transit Act must file a certificate of
equivalent service before procuring any inaccessible demand -responsive vehicle.
Please contact FTACivilRightsSupport@dot.gov for more information.
Comment By Troy Thomas
Comment Application Details
Type
Date 8/29/2023
• Recipient must not acquire telecommunications and video surveillance equipment for
rolling stock from: Huawei Technologies Company; ZTE Corporation; Hytera
Communications Corporation; Hangzhou Hikvision Digital Technology Company; or
Dahua Technology Company. This prohibition includes rolling stock telecommunications
and video surveillance equipment, commercial items and micro -purchases in
accordance with Section 889 of the 2019 National Defense Authorization Act.
• Recipients must not procure rolling stock from certain transit vehicle manufacturers.
Refer to 49 U.S.C. Section 5323(u) of federal public transportation law, which limits the
use of FTA funds, and in some circumstances local funds, to procure rolling stock from
certain transit vehicle manufacturers. Refer to https://www.transit.dot.gov/funding/
procurement/frequently-asked-questions-regarding-section-7613-national-defense for
additional guidance.
• 49 CFR Part 26.49(a) states 'If you are an FTA recipient, you must require in your
DBE program that each transit vehicle manufacturer, as a condition of being authorized
to bid or propose on FTA-assisted transit vehicle procurements, certify that it has
complied with the requirements of this section.' FTA's current list of eligible TVMs can
be found at https://www.transit.dot.gov/regulations-and-guidance/civil-rights-ada/eligible-
transit-veh icle-manufacturers.
Comment • 49 CFR Part 26.49(a)(4) states 'FTA recipients are required to submit within 30 days
of making an award, the name of the successful bidder, and the total dollar value of the
contract in the manner prescribed in the grant agreement.' The Transit Vehicle Award
Reporting Forms can be found on FTA's website at https://www.surveymonkey.com/r/
vehicleawardreportsurvey. Please take a screenshot of the completed report before
submission and retain locally to demonstrate compliance with this requirement during
oversight activities such as Triennial Review and/or State Management Reviews.
• Recipient must comply with the statutory requirements in FTA Circular 4220.1 F, 3rd
Party Contracting Guidance, as they apply to acquiring rolling stock including 49 CFR
Part 661, Buy America Requirements, 49 CFR 663, Pre -Award and Post -Delivery
Audits, accessibility, minimum service life, spare ratios, air pollution and fuel economy,
bus testing, in -state dealers, basis for contract award and five-year limitation.
• Recipient must comply with the Recipient's procurement policies and procedures as
they apply to FTA-funded projects.
• The information provided above is intended as technical assistance and applies only to
the project as described. Should the project scope change or new information on the
project be provided, FTA may require a re-evaluation of the project information as it
relates to federal compliance and require additional information. This confirmation is not
an express or implied promise of project compliance with federal requirements.
Application Review Comments
Comment By Marc Oliphant
Comment Pre -Award Manager Returns Application
Type
Date 8/28/2023
Comment I updated the milestones (added RFP). Please take a look, edit as needed, and
resubmit ASAP.
Part 6: Agreement
UNITED STATES OF AMERICA
DEPARTMENT OF TRANSPORTATION
FEDERAL TRANSIT ADMINISTRATION
GRANT AGREEMENT
(FTA G-30)
On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA)
official signs this Grant Agreement, FTA has obligated and awarded federal assistance as provided
below. Upon execution of this Grant Agreement by the Recipient named below, the Recipient affirms this
FTA Award, enters into this Grant Agreement with FTA, and binds its compliance with the terms of this
Grant Agreement.
The following documents are incorporated by reference and made part of this Grant Agreement:
(1) "Federal Transit Administration Master Agreement," FTA MA(30), http://www.transit.dot.gov,
(2) The Certifications and Assurances applicable to the FTA Award that the Recipient has selected and
provided to FTA, and
(3) Any Award notification containing special conditions or requirements, if issued.
WHEN THE TERM "FTA AWARD" OR "AWARD" IS USED, EITHER IN THIS GRANT AGREEMENT OR
THE APPLICABLE MASTER AGREEMENT, "AWARD" ALSO INCLUDES ALL TERMS AND
CONDITIONS SET FORTH IN THIS GRANT AGREEMENT.
FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL
ASSISTANCE IF THE RECIPIENT DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90
DAYS FOLLOWING FTA's AWARD DATE SET FORTH HEREIN.
FTA AWARD
Federal Transit Administration (FTA) hereby awards a Federal Grant as follows:
Recipient Information
Recipient Name: LUBBOCK, CITY OF
Recipient ID: 1993
UEI: LXDNEKWRVKJ6
DUNS: 058213893
Award Information
Federal Award Identification Number: TX-2023-120-00
Award Name: Lubbock-Citibus FY 2022 Section 5339(c) Discretionary Grant Capital
Award Start Date: 9/22/2023
Original Award End Date: 6/1/2029
Current Award End Date: 6/1/2029
Award Executive Summary: Lubbock-Citibus FY 2022 Section 5339(c) Low -No Discretionary Grant -
These funds will be used to purchase up to forty-eight 40' and 35' Gillig hybrid electric buses to replace
older buses that have past their useful life. Lubbock-Citibus was awarded $39,600,000 in federal funds
that will be matched with transportation development credits (TDCs) provided by the Texas Department of
Transportation in the amount of 5,940,000. This grant request is within the acceptable limits of the fleet
ratio which is shown in the Fleet Details of the Recipient ID section.
Match:
The local match will be provided by TxDOT in the form of Transportation Development Credits (TDCs) in
the amount of 5,940,000. All eligible expenses under the Low -No Program are attributable to compliance
with the Clean Air Act and the Americans with Disabilities Act. Therefore the Federal share of the cost of
leasing or purchasing a transit bus is not to exceed 85 percent of the total transit bus cost.
The Gillig buses will be 12 year useful life buses.
Fixed Route Fleet - 75 total with a spare ratio of 15.38%.
Paratransit Fleet - 28 total with a spare ratio of 21.42%.
This Application for Section 5339(c) Federal Assistance is allocated to the City of Lubbock-Citibus.
Attached to this application is the FY 2023 - 2026 STIP approval signed by FTA and FHWA which
describes the FY 2022 funds being used in this grant.
Research and Develooment: This award does not include research and development activities.
Indirect Costs: This award does not include an indirect cost rate.
Suballocation Funds: Recipient organization is directly allocated these funds and is eligible to apply for
and receive these funds directly.
Pre -Award Authority: This award is using Pre -Award Authority.
Award Budget
Total Award Budget: $39,600,000.00
Amount of Federal Assistance Obligated for This FTA Action (in U.S. Dollars): $39,600,000.00
Amount of Non -Federal Funds Committed to This FTA Action (in U.S. Dollars): $0.00
Total FTA Amount Awarded and Obligated (in U.S. Dollars): $39,600,000.00
Total Non -Federal Funds Committed to the Overall Award (in U.S. Dollars). $0.00
Award Budget Control Totals
;The Budget includes the individual Project Budgets (Scopes and Activity Line Items) or as attached)
Funding Source Section of Statute CFDA Number Amount
5339 — Low or No Emission Grants Competitive 5339-2 20526 $39,600,000
Local $0
Local/In-Kind
$0
State
$0
State/In-Kind
$0
Other Federal
$0
Transportation Development Credit
$5,940,000
Adjustment
$0
Total Eligible Cost
$39,600,000
(The Transportation Development Credits are not added to the amount of the Total Award Budget.)
U.S. Department of Labor Certification of Public Transportation Employee Protective
Arrangements:
DOL Decision: DOL Concurs - Certified
DOL Review Date: 9/21/2023
DOL Certification Date: 9/21/2023
Special Conditions
There are no special conditions.
FINDINGS AND DETERMINATIONS
By signing this Award on behalf of FTA, I am making all the determinations and findings required by
federal law and regulations before this Award may be made.
FTA AWARD OF THE GRANT AGREEMENT
Awarded By:
Gail Lyssy
Regional Administrator
FEDERAL TRANSIT ADMINISTRATION
U.S. DEPARTMENT OF TRANSPORTATION
Contact Info: gail.lyssy@dot.gov
Award Date: 9/22/2023
EXECUTION OF THE GRANT AGREEMENT
Upon full execution of this Grant Agreement by the Recipient, the Effective Date will be the date FTA or
the Federal Government awarded Federal assistance for this Grant Agreement.
By executing this Grant Agreement, the Recipient intends to enter into a legally binding agreement in
which the Recipient:
(1) Affirms this FTA Award,
(2) Adopts and ratifies all of the following information it has submitted to FTA:
(a) Statements,
(b) Representations,
(c) Warranties,
(d) Covenants, and
(e) Materials,
(3) Consents to comply with the requirements of this FTA Award, and
(4) Agrees to all terms and conditions set forth in this Grant Agreement.
Executed By:
Blu Kostelich
Chief Financial Officer
LUBBOCK, CITY OF
9/25/2023