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HomeMy WebLinkAboutResolution - 2023-R0471 - Amendment No. 2, DSHS Contract No. HHS001057600030 - 09/26/2023Resolution No. 2023-R0471 Item No. 5.23 September 26, 2023 RESOLUTION BE IT RESOLVED BY THE CI`TY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock Amendment No. 2 to the Department of State Health Services Contract No. HHS001057600030 under the Health Disparities Program, by and between the City of Lubbock and the State of "Texas' Department of State IIealth Services (DSHS), and all related documents. Said Amendment is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council on September 26, 2023 1'RAY ATT � ST: Courtney Paz, City S APPROVED AS TO CONTENT: Bill Howerton, Deputy City Manager APPROVED AS TO FORM: � Foste ss stant City flttorney � RES.DSHS-HIIS001057600030 Health Disparities Program Amendment 2 9.7.23 DocuSign Envelope ID: F37E6212-BBF8-441C-Bg02-7EC1CD84D457 Resolution No. 2023-RO471 DEPARTMENT OF STATE HEALTH SERVICES CONTRACT No. HHS001057600030 AMENDMENT No. 2 The Department of State Health Services ("DSHS") and CITY OF LUBBOCK ("Grantee"), Parties to that certain Health Disparities Program Contract, effective September 23, 2021, and denominated as DSHS Contract No. HHS001057600030 (the "Contract"), now want to amend the Contract. Whereas, the Parties want to revise the statement of work. The Parties therefore agree as follows: ATTACHMENT A-1 of the Contract, REVISED STATEMENT OF WORK, is deleted and replaced in its entirety with ATTACHMENT A-2, REVISED STATEMENT OF WORK. 2. This Amendment shall be effective as of the date last signed below. 3. Except as modified by this Amendment, all terms and conditions of the Contract shall remain in effect. 4. Any further revision to the Contract shall be by written agreement of the Parties. Signature Page to follow DSHS Contract No. HHS001057600030 Page 1 of 5 Amendment 2 DocuSign Envelope ID: F37E6212-BBF8-441C-B902-7EC1CD84D457 SIGNATURE PAGE FOR AMENDMENT No. 2 DSHS CONTRACT No. HHS001057600030 DEPARTMENT OF STATE HEALTH SERVICES CITY OF LUBBOCK Date of Signature: LIN Name: Title: Date of Signature: THE FOLLOWING DOCUMENTS ARE ATTACHED TO THIS AMENDMENT AND INCORPORATED INTO THE CONTRACT BY REFERENCE: ATTACHMENT A-2 - REVISED STATEMENT OF WORK ATTACHMENTS FOLLOW DSHS Contract No. HHS001057600030 Page 2 of 5 Amendment No. 2 DocuSign Envelope ID: F37E6212-BBF8-441C-B902-7EC1CD84D457 ATTACHMENT A-2 REVISED STATEMENT OF WORK PURPOSE System Agency will work with Grantee to address health disparities through community engagement and building sustainable relationships. II. GRANTEE RESPONSIBILITIES A. Grantee must align project activities to address the following. 1. Infrastructure: Identify the staffing (workforce) infrastructure already in place or to be hired, to engage targeted communities disproportionately impacted by health disparities and build sustainable relationships in those targeted communities. 2. Community Engagement: Identify and engage with the communities in the Grantee's jurisdiction most severely impacted by health disparities. i. Establish rapport and develop relationships by spending time in the targeted community and building trust. ii. Listen to community needs by attending community events (e.g., town halls, listening sessions, interviews, and focus groups). The frequency of those meetings will be identified in the Grantee workplan. iii. Develop a sustainability plan to stay engaged with the community after funding ends. Sustainability plan must be submitted to System Agency no later than April 30, 2024. 3. Partnership Directory: Build sustainable relationships in targeted communities disproportionately impacted by health disparities. i. Identify and engage with new and existing community partners to address health disparities (e.g., hospitals, clinics, federally qualified health centers, community and faith -based organizations, and social service agencies). ii. Build cross -sector partnerships (e.g., public health, health care, and social services) by meeting with identified partners. The frequency of those meetings will be identified in the grantee work plan. iii. Document community partners by creating a list of partners interested in working on and addressing health disparities initiatives. This list will be shared with System Agency through the Smartsheet-based Partnership Directory Intake Form. B. Grantee will submit a workplan within 30 days of Amendment effective date to System Agency outlining activities to be conducted through May 31, 2024, and how they will be accomplished. System Agency will provide templates and technical assistance. C. Identify Grantee staff (new and existing) who will be leads for the Contract. Any changes to these staff members must be reported to System Agency in the monthly program report. DSHS Contract No. HHS001057600030 Page 3 of 5 Amendment No. 2 DocuSign Envelope ID: F37E6212-BBF8-441C-8902-7EC1CD84D457 D. Participate in and attend System Agency meetings and trainings as deemed necessary by System Agency after Contract execution. This includes brief evaluation activities, such as surveys and short interviews. E. Submit a monthly program report on the report template to be provided by System Agency by the 15th of each month for the previous month's activities. Submit reports through the Smartsheet form provided by System Agency. F. Submit at least one success story no later than May 31, 2024. First drafts of the success story will be due no later than March 1, 2024. System Agency will provide templates and technical assistance. G. Grantee must consult with System Agency on peer -reviewed publications resulting from this contract prior to submission and provide opportunity for review. Note: Publications are not a requirement of this scope of work. H. Grantee may not use funds for the following: 1. Construction, research, clinical care, fundraising activities, or funding an award to another party or provider who is ineligible; 2. Advertising or promoting the COVID-19 vaccine; 3. Publicity or propaganda purposes, for the preparation, distribution, or use of any material designed to support or defeat the enactment of legislation before any legislative body; or 4. The salary or expenses of any grant or Contract recipient, or agent acting for such recipient, related to any activity designed to influence the enactment of legislation, appropriations, regulation, administrative act or Executive order proposed or pending before any legislative body. III. PERFORMANCE MEASURES The System Agency will monitor the Grantee's performance of the requirements in Attachment A-2 and compliance with the Contract's terms and conditions. IV. INVOICE AND PAYMENT A. Grantee will request payments by using the State of Texas Purchase Voucher (Form B-13) at https://www.dshs.texas.gov/hivstd/contractor/crosforms.shtm?terms=B-13. The Voucher and any supporting documentation will be mailed or submitted by fax or electronic mail to the address/number below. Department of State Health Services Claims Processing Unit, MC 1940 1100 West 491h Street P.O. Box 149347 Austin, TX 78714-9347 FAX: (512) 458-7442 EMAIL: invoices(a)dshs.texas.gov and crosinvoiceAdshs.texas. og_v DSHS Contract No. 14HS001057600030 Page 4 of 5 Amendment No. 2 DocuSign Envelope ID: F37E6212-BBF8-441C-B902-7EC1CD84D457 B. Grantee will be paid on a cost reimbursement basis and in accordance with ATTACHMENT B-1, REVISED BUDGET to this Contract. C. Grantee shall maintain all documentation that substantiates invoices and make the documentation available to System Agency upon request. In the event a cost reimbursed under the Contract is later determined to be unallowable, then the Grantee will reimburse System Agency for that cost. D. Grantee will submit the Financial Status Report (FSR-269A) at two reporting intervals during the contract term. The FSR's will be submitted bi-annually as outlined below and in alignment with the contract term of this renewal. The bi-annual periods are as follows: Reporting Period Due Date June 1 through November 30 December 31, 2023 December 1 through May 31 July 15, 2024 Invoices must be submitted monthly to prevent delays in subsequent months. Grantees that do not incur expenses for a month are required to submit timely "zero" dollar invoices. Invoices and all supporting documentation must be emailed to invoicesndshs.texas.gov and crosinvoicesgdshs.texas.gov simultaneously. Grantee must submit a final close out invoice and final FSR no later than 45 days following the end of the term of the contract. Invoices received more than 45 days following the end of the term of the contract are subject to denial of payment. DSHS Contract No. HHS001057600030 Page 5 of 5 Amendment No. 2