HomeMy WebLinkAboutResolution - 2023-R0470 - Contract 17489, With Kleen-Tech Services, LLC - 09/26/2023Resolution No. 2023-R0470
Item No. 5.22
September 26, 2023
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, Service Contract No. 17489 for custodial services, by
and between the City of Lubbock and Kleen-Tech Services, LLC, and related documents. Said
Contract is attached hereto and incorporated in this resolution as if fully set forth herein and
shall be included in the minutes of the City Council.
APPROVED AS TO CONTENT:
�� , .
Erik Rejino, Assistant City Manager
APPROVED AS TO FORM:
stant City Attorney
ccdocs IIIRES.Contract-Kleen-Tech Services, LLC
September 18, 2023
Resolution No. 2023-R0470
City of Lubbock
Custodial Services
Agreement
Contract 17489
This Service Agreement (this "Agreement") is entered into as of the �§„day of Se�tember 2023
("Effective Date") by and between Kleen-Tech Services, LLC (the Contractor), and the City of Lubbock
(the "City").
RECITALS
WHEREAS, the City has issued a Request for Proposals 23-17489-KM, Custodial Services and
WHEREAS, the proposal submitted by the Contractor has been selected as the proposal which best
meets the needs of the City for this service; and
WHEREAS, Contractor desires to perform as an independent contractor to provide Custodial
Services upon terms and conditions maintained in this Agreement; and
NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City and
Contractor agree as follows:
City and Contractor acknowledge the Agreement consists of the following exhibits which are
attached hereto and incorporated herein by reference, listed in their order of priority in the event of
inconsistent or contradictory provisions:
1. This Agreement
2. Exhibit A— General Requirements
3. Exhibit B— Best and Final Offer
4. Exhibit C— Insurance Requirements
Scope of Work
Contractor shall provide the services that are specifed in Exhibit A. The Contractor shall comply with all
the applicable requirements set forth in Exhibit B and Exhibit C attached hereto.
Article 1
1.1 The contract shall be for a term of one (l ) year, with the option of four (4), one year extensions, said
date of term beginning upon formal approval. This Contract will renew automatically for the
additional terms, unless either Party gives 90-day written notice to terminate the Contract.
1.2 All stated annual quantities are approximations of usage during the time period to be covered by
pricing established by this bid. Actual usage may be more or less. Order quantities will be
determined by actual need. The City of Lubbock does not guarantee any specific amount of
compensation, volume, minimum, or maximum amount of services under this bid and resulting
contract.
1.3 The Contractor must maintain the insurance coverage required during the term of this contract
including any extensions. It is the responsibility of the Contractor to ensure that valid insurance is
on fle with the Purchasing and Contract Management Department as required by contract or contract
may be terminated for non-compliance.
1.4 A) Prices quoted shall be guaranteed for a period for six (6) months upon City approval. The rate
may be adjusted at the City's discretion for the effective change in Consumer Price Index (CPI) or
Product Price Index (PPI) as appropriate.
B) Further, if the Contractor can provide documentation for actual charges for material, labor, etc.
that demonstrates that the change in CPI or PPI is not sufficient, the Contractor shall provide such
documentation to the City, and at the City's sole discretion, the contractual rate may be further
adjusted. If agreement regarding a new rate cannot be reached, the City shall terminate at the end of
the current contract period.
C) If an adjustment to pricing is granted under this section, the Contractor must provide the Director
of Purchasing and Contract Management written, quarterly documentation to justify the ongoing
adjustment. If no such documentation is timely received, the rate will automatically revert to the
initial, awarded rate.
1.5 This contract shall remain in effect until the first of the following occurs: (1) the expiration date, (2)
performance of services ordered, or (3) termination of by either party with a 30 day written notice.
The City of Lubbock reserves the right to award the canceled contract to the next lowest and best
bidder as it deems to be in the best interest of the city.
Article 2 Miscellaneous.
2.1 This Agreement is made in the State of Texas and shall for all purposes be construed in
accordance with the laws of said State, without reference to choice of law provisions.
2.2 This Agreement is performable in, and venue of any action related or pertaining to this
Agreement shall lie in, Lubbock, Texas.
2.3 This Agreement and its Exhibits contains the entire agreement between the City and
Contractor and supersedes any and all previous agreements, written or oral, between the
parties relating to the subject matter hereof. No amendment or modification of the terms of
this Agreement shall be binding upon the parties unless reduced to writing and signed by
both parties.
2.4 This Agreement may be executed in counterparts, each of which shall be deemed an original.
2.5 In the event any provision of this Agreement is held illegal or invalid, the remaining
provisions of this Agreement shall not be affected thereby.
2.6 The waiver of a breach of any provision of this Agreement by any parties or the failure of
any parties otherwise to insist upon strict performance of any provision hereof shali not
constitute a waiver of any subsequent breach or of any subsequent failure to perform.
2.7 This Agreement shall be binding upon and inure to the benefit of the parties and their
respective heirs, representatives and successors and may be assigned by Contractor or the
City to any successor only on the written approval of the other party.
2.8 All claims, disputes, and other matters in question between the Parties arising out of or
relating to this Agreement or the breach thereof, shall be formally discussed and negotiated
between the Parties for resolution. In the event that the Parties are unable to resolve the
claims, disputes, or other matters in question within 30 days of written notification from the
aggrieved Party to the other Party, the aggrieved Party shall be free to pursue all remedies
available at law or in equity.
2.9 At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times,
reserves the right to audit Contractor's records and books relevant to all services provided to
the City under this Contract. In the event such an audit by the City reveals any errors or
overpayments by the City, Contractor shall refund the City the full amount of such
overpayments within 30 days of such audit findings, or the City, at its option, reserves the
right to deduct such amounts owing the City from any payments due Contractor.
2.10 The City reserves the right to exercise any right or remedy to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a court
of competent jurisdiction. Further, the City shall not be subject to any arbitration process
prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein
are cumulative and not exclusive, and may be exercised concurrently. To the extent of any
conflict between this provision and another provision in, or related to, this document, this
provision shall control.
2.11 The contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent
be given, the Contractor shall insure the Subcontractor or shall provide proof of insurance
from the Subcontractor that complies with all contract insurance requirements document, this
provision shall control.
2.12 Contractor acknowledges by supplying any Goods or Services that the Contractor has read,
fully understands, and will be in full compliance with all terms and conditions and the
descriptive material contained herein and any additional associated documents and
Amendments. The City disclaims any terms and conditions provided by the Contractor unless
agreed upon in writing by the parties. In the event of conflict between these terms and
conditions and any terms and conditions provided by the Contractor, the terms and conditions
provided herein shall prevail. The terms and conditions provided herein are the final terms
agreed upon by the parties, and any prior conflicting terms shall be of no force or effect.
2.13 Contracts with Companies Engaged in Business with Iran, Sudan, or Foreign Terrorist
Organization Prohibited. Pursuant to Section 2252.152 of the Texas Government Code,
prohibits the City from entering into a contract with a vendor that is identified by The
Comptroller as a company known to have contracts with or provide supplies or service with
Iran, Sudan or a foreign terrorist organization.
2.14 Texas Public Information Act. The requirements of Subchapter J, Chapter 552, Government
Code, may apply to this contract and the contractor or vendor agrees that the contract can be
terminated if the contractor or vendor knowingly or intentionally fails to comply with a
requirement of that subchapter. To the extent Subchapter J, Chapter 552, Government Code
applies to this agreement, Contractor agrees to: (1) preserve all contracting information
related to the contract as provided by the records retention requirements applicable to the
governmental body for the duration of the contract; (2) promptly prov ide to the governmental
body any contracting information related to the contract that is in the custody or possession
of the entity on request of the governmental body; and (3) on completion of the contract,
either: (A) provide at no cost to the governmental body all contracting information related to
the contract that is in the custody or possession of the entity; or (B) preserve the contracting
information related to the contract as provided by the records retention requirements
applicable to the governmental body.
2.15 No Boycott of Israel. Pursuant to Section 2271.002 of the Texas Government Code, a) This
section applies only to a contract that: (1) is between a governmental entity and a company
with 10 or more full-time employees; and (2) has a value of $] 00,000 or more that is to be
paid wholly or partly from public funds of the governmental entity. (b) A governmental entity
may not enter into a contract with a company for goods or services unless the contract
contains a written verification from the company that it: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the contract.
2.16 Texas Government Code 2274. By entering into this Agreement, Contractor verifies that: (1)
it does not, and will not for the duration of the contract, have a practice, policy, guidance,
or directive that discriminates against a firearm entity or firearm trade association or (2)
the verification required by Section 2274.002 of the Texas Government Code does not apply
to the contract. If Contractor is a company with 10 or more full-time employees and if this
Agreement has a value of at least $100,000 or more, Contractor verifies that, pursuant to
Texas Government Code Chapter 2274, it does not have a practice, policy, guidance, or
directive that discriminates against a firearm entity or firearm trade association; and will not
discriminate during the term of the contract against a firearm entity or firearm trade
association.
2.17 Contractor represents and warrants that: (1) it does not, and wi II not for the duration of the
contract, boycott energy companies or (2) the verifcation required by Section 2274.002 of
the Texas Government Code does not apply to the contract. If Contractor is a company with
10 or more full-time employees and if this Agreement has a value of at least $100,000 or
more, Contractor verifes that, pursuant to Texas Government Code Chapter 2274, it does
not boycott energy companies; and will not boycott energy companies during the term of the
Agreement. This verification is not required for an agreement where a governmental entity
determines that these requirements are inconsistent with the governmental entity's
constitutional or statutory duties related to the issuance, incurrence, or management of debt
obligations or the deposit, custody, management, borrowing, or investment of funds.
2.18 Confidentiality. The Contractor shall retain all information received from or concerning the
City and the City's business in strictest confidence and shall not reveal such information to
third parties without prior written consent of the City, unless otherwise required by law.
2.19 Indemnify. The Contractor shall indemnify and save harmless the city of Lubbock and its
elected officials, officers, agents, and employees from all suits, actions, losses, damages,
claims, or liability of any kind, character, type, or description, including without limiting the
generality of the foregoing, all expenses of litigation, court costs, and attorney's fees, for
injury or death to any person, or injury to any property, received or sustained by any person
or persons or property, to the extent arising out of, related to or occasioned by, the negiigent
acts of the Contractor, its agents, employees, and/or subcontractors, related to the
performance, operations or omissions under this agreement and/or the use or occupation of
city owned property. The indemnity obligation provided herein shall survive the expiration
or termination of this agreement.
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IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the
day and year first above written. Executed in triplicate.
CITY OF LUBBO
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Cou ney Paz, City Secreta
APPROVED AS TO CONTENT:
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Mark Zavicar, Director of Facilities
Management
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CONTRACTOR
BY: �
Authorized Repres ntative I
Jorge Saldana
Print Name
7100 Broadway, Suite 6L
Address
Denver, CO 80221
City, State, Zip Code
Exhibit A
City of Lubbock, TX
RFP 23-17489-KM
Custodial Services
GENERAL REQUIREMENTS
1. INTENT
a) The City of Lubbock (hereinafter called "City") is seeking proposals from interested firms and
individuals, (hereinafter called "Offeror") to provide Custodial Services.
b) Offerors are invited to submit demonstrated competence and qualifications of their firm for
providing these services.
c) The information contained within this document is intended to provide interested firms with the
requirements and criteria that will be used to make the selection.
2. SCOPE OF WORK
To furnish custodial services at various Owner facilities.
1. Contract Term
The term of this Contract commences on the Effective Date and continues without interruption
until September 30, 2024, unless termination occurs as otherwise provided in this Contract. This
Contract may be renewed by mutual consent of both parties for up to four (4) additional one (1)
year periods. Each renewal period shall be under the same monthly prices, terms, and conditions
as the original contract, unless otherwise negotiated by the Owner and the Contractor.
In the event that there is a federai minimum wage increase, this contract may be adjusted to reflect
this increase. The adjustment may include the amount of the hourly wage increase reflected by
actual labor hours worked by Contractor employees. It may also include corresponding direct
beneft increases due to the wage increase including FICA, Worker's Compensation, and general
liability insurance subject to written verification of payroll audit increases from the Contractor's
insurance carrier.
2. Pricing
Pricing shall include all costs for labor, materials, supervision and overhead. Contractor shall
submit prices on Exhibit A attached hereto and made a part of the specifcations. The Owner shall
provide the Contractor with any and all revisions to the specifications for each successive contract
period (October I through September 30) no later than March 15S during each contract period.
3. Calendar of Tasks
Within fifteen (15) days of award of contract, the Contractor shall provide a work schedule for
each facility listing tasks to be performed daily. The Contractor shall provide the owner with
three-month Calendars of Tasks scheduled to be performed weekly, monthly, quarterly, and
annually. Individual Calendars of Tasks for each facility shall show the dates on which all
scheduled tasks are to be performed. These calendars shall be provided to the Facilities
Management Department within fifteen (15) days of the Contract start date, and every three
months thereafter.
4. Termination
4.1 Termination for Default: When, in the opinion of the Owner, the Contractor has not performed
or has unsatisfactorily performed the contract, the Owner may terminate the contract for default.
Upon termination for default, payment may be withheld at the discretion of the Owner. Failure
on the part of the Contractor to fulfill the contractual obligations shall be considered just cause
for termination of the contract. The Contractor will be paid for work satisfactorily performed
prior to termination less any excess costs incurred by the Owner in procuring and completing the
work.
4.2 The Owner shall have the right to cancel any facility listed in the contract in full at any time with
a thirty (30) day written notice.
5. Confidentiality and Employee Identification
5.1 General. Contractor, its employees and agents shall retain all information received from or
concerning the City and the City's business in strictest confidence and shall not reveal such
information to third parties without prior written consent of the City, unless otherwise required
by law.
5.2 Nondisclosure Statement. Contractor shall have all its employees or agents execute a
Nondisclosure Statement that is adequate to protect the City's proprietary and confidential
information. A current Nondisclosure Statement shall be on file for each employee or agent of
Contractor and a copy provided to the City. This must be updated as personnel changes occur
and audited Bi-annually.
5.3 Identifcation — The Contractor shall give to the Facilities Maintenance Supervisor a complete
list of all employees who will be employed at each of the Owner's facilities, within five (5) days
of the award of this contract. Should any additions occur to the Contractor's employee list, the
Contractor shall notify the Facilities Maintenance Supervisor in writing prior to the new
employee arriving at the site. Contractor shall notify the Facilities Maintenance Supervisor of
any deletions to the list of employees weekly. This must be updated as personnel changes occur
and audited Bi-annually.
5.4 The Contractor shall outfit each employee with a common identifiable uniform that is kept in a
professional manner and an identification badge with name and picture within ten (10) days of
the award of contract. It is the Contractor's responsibility to photograph and badge all employees.
Newly added staff shall have permanent badges within five (5) days of assignment to Owner
facilities. Contractor warrants and covenants that the security of badges shall be maintained at
all times.
5.5 If Contractor employees are terminated from employment for any reason, it is the responsibility
of the Contractor to have any and all used badges returned by the employee within 24 hours after
termination or the next business day. The failure of Contractor to immediately obtain a badge
from Contractor's employee or agent shall result in Contractor replacing all its employees' or
agents' badges as soon as possible. The Contractor will pay the replacement cost for these new
badges.
6. Lost and Found Articles
6.1 The Contractor shall instruct employees that all articles of personal or monetary value found in
or around the premises shall be promptly turned in to the Facilities Management Department.
The property must be tagged with the room number or location where the property was found.
7. Utilities and Supplies Furnished by The Owner
7.1 The Owner shall furnish electric power and light at facility sites for cleaning equipment to be
used in the performance of this contract.
7.2 The Contractor shall conserve electric energy at all times. For example, in a multi-story office
building, the Contractor shall illuminate only those wings, suites, or floors actually occupied by
personnel engaged in custodial service activity. Contractor shall designate one staff position
required to be trained by Facilities Management staff in the operation of energy saving light
switches that the Owner may have installed. That Contractor staff person shall be responsible for
training contractor's personnel in the operation of energy saving light switches. When Contractor
completes work in a suite of offices, they shall turn the lights off upon leaving.
7.3 The Owner shall provide the Contractor with water. The Contractor shall adhere to accepted
sanitary practices governing the disposal of wastewater of every kind.
7.4 When necessary to accomplish contract tasks, the Contractor shall notify the Owner of the
locations of defective lamps or other problems encountered; however, the Contractor is not
required to replace incandescent lamps, tubular fluorescent lamps, or lamp ballasts or make
repairs. Other problems shall include but not limited to, anything that will prevent a building
from being opened or staff safety issues such as water leaks, falling ceiling tiles, broken windows,
etc. Please contact Facilities Management during normal business hours by phone at (806) 775-
2201 or after hours by phone at (806) 577-9855 to report emergencies.
7.5 The Contractor shall furnish all liquid soap, paper products, trash or sanitary napkin receptacle
liners, and women's sanitary products for installation in restroom dispensers.
The Contractor shall be responsible for collection of money from sanitary napkin dispensers. In
case of malfunction of the machines, the Contractor will be responsible for reimbursement of
coins lost in the machines. The Contractor is also responsible for maintenance, repair and
replacement of sanitary napkin dispensers. Owner's employees will be instructed to exercise
care in the operation and treatment of these dispensers.
7.6 While performing custodial duties, if any of the contractor's staff notice any type of space
heaters, coffee makers, candles, warming plates, etc. that has been left on, they should notify the
Facilities Maintenance Supervisor immediately with building and location information. After
contacting the Facilities Maintenance Supervisor, a decision will be made to either dispatch
Owners staff and/or if possible have the contractor's staff turn off the appliance or equipment.
8. Building Security
8.1 Keys for applicable buildings will be furnished to the Contractor for access at time of assignment.
Contractor to sign for any keys on City Key Issuance Form. The Contractor shall be responsible
for safe keeping of all keys in their custody.
8.2 Any lost keys shall be reported within (2) two hours of loss to Facilities Management. Contractor
to report in writing via email to Facilities Management of the loss. The Contractor will be
charged for the replacement of any lost key(s). If the security of an area where a key is lost
necessitates replacement of lock cylinders, locks or any other hardware, the Contractor shall pay
the cost of such replacement and re-keying.
8.3 If any keys issued to the Contractor during the term of the contract are not returned on the
expiration date of the contract, replacement keys or hardware replacement as described in
Paragraph 9.2 above shall be deducted from the final payment to the Contractor.
8.4 Where a facility to be serviced is equipped with an intrusion alarm, the Contractor shall be
responsible for disarming the alarm when their employees enter the bui(ding, and for arming the
alarm when they leave. Contractor shall designate one staff position required to be trained by
Facilities Management staff or appointed staff inember in the correct operation for each facility's
alarm system, where applicable. It shall be the responsibility of the Contractor to instruct any
temporary or replacement employees in the complete operation of arming and disarming alarm
system.
8.5 Contractor shall be responsible for adherence to building security, including locking of all
required interior and exterior doors, after final completion of work and/or when the cleaning staff
temporarily leaves the building to empty trash. Additionally, they shall be responsible for security
while they are the sole occupants of the building. This includes interior areas of the Health
Department required to be secured. Refer to (19.2.10). In the event that the Owner is negligent
in properly securing property, the Contractor cannot be held liable.
9. Personnel
9.1 Contract Manager — The Contractor shall give the Facilities Maintenance Supervisor the name
of the individual who shall be responsible for the overall management and coordination of the
contract and who shall act as the central point of contract for the Owner. The contract manager
must have a minimum of three (3) years' experience in the custodial industry and have a working
knowledge of the techniques and materials used.
9.2 Contract Coordinator(s) — The Contractor shall give the Facilities Maintenance Supervisor the
name(s) of Contract Coordinator(s) responsible for the day-to-day operations of the contract.
9.3 On-site Supervisors — The Contractor shall designate an individual(s) responsible for on-site
management of this contract. The On-site Supervisor(s) shall be present at each Owner's facility
whenever routine or project work is being performed and shall be the point of contact for the
Facilities Maintenance Supervisor to provide notification of performance deficiencies. The On-
site Supervisor shall be provided with a copy of the work requirements and standards as stated
in this contract, and shall have the authority to correct deficiencies and perform requested
custodial services. The On-site Supervisor shall be required to provide a weekly copy of the
Custodial Inspection Checklist to the contractor's quality control person. This checklist shall be
provided to the Facilities Maintenance Supervisor during the week following the completion of
the checklist. A copy of the checklist form may be found in Appendix A.
9.4 Contractor Employees
9.4.1 A fully qualified force shall be maintained throughout the period of this contract with a
sufficient number of workers to perform all required services within the hours indicated by
the schedule. These workers shall be thoroughly instructed by their supervisors as to required
duties and methods of performance. All personnel shall be legal residents of the United States.
At least one person on duty in each facility must be capable of communicating in English
(both spoken and written) as well as the language(s) of all other Contract personnel on duty
at that facility. All personnel will receive close and continuing first line supervision.
9.4.2 The Contractor's employees shall at all times present a neat and clean appearance.
9.4.3 The Contractor's employees, as well as the Owner's employees, shall be mutually courteous
and respectful of each other. If either party is witness to actions contrary to this directive,
they shall make the other party aware and appropriate disciplinary action shall take place.
Additionally, all Contractor personnel shall maintain a courteous and respectful attitude
toward the public at all times. At no time shall there be any soliciting or requesting of
gratuities of any type.
9.5 Alcohol, Illegal Substances(s) and Firearm Policy — The Contractor shall take all action necessary
to remove any employee of the Contractor who reports to work under the influence of alcohol or
illegal substance(s) or who is in possession of alcohol or illegal substance(s), firearms, or other
lethal weapons on Owner's property.
9.6 Smoking Policy -- Owner's facilities are designated as "no smoking" areas. This policy shall be
strictly adhered to. The Facilities Maintenance Supervisor may designate outside "smoking"
areas.
9.7 Parking for the Contractor and Employees' Vehicles — Contractor's employees shall not park in
marked assigned parking spaces.
9.8 Damage Report(s) — The Contractor or the Contractor's employee(s) shall report to the Facilities
Maintenance Supervisor all damage, breakage, or other circumstances that would require repairs
or replacements. The Contractor shall assume full responsibility for any and all damages or claim
for damage, for injury to persons, property and equipment, which might result from any services
performed under this contract.
9.9 Safety — The Contractor shall at all times provide and require the use of proper safety protection
to workers. Safety protection shall include but not be limited to rubber gloves, hearing protection,
safety shoes, safety glasses or goggles, and dust masks.
9.10 The Contract Coordinator(s) and On-site Supervisor(s) responsible for this contract shall be
thoroughly familiar with all phases of contract work and shall possess competent proven
experience supervising janitorial crews and the cleaning of buildings. The Owner reserves the
right to review each Contract Coordinator and On-site Supervisor's qualifications. Should any
of these staff persons lack the necessary qualifications, the Contractor shall replace such person
with a qualified replacement.
9.11 Supervisors shall be qualified to operate all equipment under their charge and to train personnel
in that equipment's operation.
9.12 The Contract Coordinator or On-site Supervisor shall be available at all times when the contract
work is in progress to receive notices, complaints, reports, or requests from the Owner's
Representative. In the absence of the Contract Coordinator, the On-site Supervisor shall have the
authority to accept notices of deduction and inspection reports. It is the policy of the Owner that
the Owner's employees' direction and supervision of Contractor's employees, directly or
indirectly, shall not be exercised.
9.13 At least five (5) working days prior to the contract start date or at any time changes are made, the
Contractor shall provide in writing to the Facilities Maintenance Supervisor the names and phone
numbers of all Contract Coordinators and On-site Supervisors. The Contractor shall designate
substitutes to act in the absence of each Contract Coordinators and each On-site Supervisor. Each
substitute shall have the same responsibilities and authorities as the On-site Supervisor.
9.14 Should existing or potential Contractor personnel situations or problems occur which affect this
contract, the outcome for each situation shall be determined by mutual agreement between the
Contractor and the Owner's Representative. For the purposes of this contract, the Contractor
shall not employ someone to work at Owner's facilities who has been convicted of a violent
crime or other crimes against persons. Contractor employees who work in specific locations
will be required to undergo a background check by the Police Department and will be
fingerprinted for access to these secure locations. Decisions of clearance shall be at the
Police Department discretion.
10. Independent Contractor Status
10.1 Contractor and Owner agree that Contractor shall perform the duties under this Contract as an
independent contractor. The Contractor has the sole discretion to determine the manner in which
the services are to be performed.
11. Indemnity
1 l.l The Owner shall not be liable or responsible for, and shall be saved and held harmless by
Contractor from and against any and all suits, actions, losses, damages, claims, or liability
of any character, type, or description, including all expenses of litigation, court costs, and
attorney's fees for injury or death to any person, or injury to any property, received or
sustained by any person or persons or property, arising out of, or occasioned by, directly
or indirectly, in whole or in part, the performance of Contractor under this agreement,
including claims and damages arising in whole or in part from the negligence of the Owner.
12. Compliance with Applicable Laws
12.1 Contractor shall comply with all applicable federal, state and local laws, statutes, ordinances,
rules and regulations relating, in any way, manner or form, to the activities under this Contract,
and any Amendments thereto.
13. Notice
13.1 Whenever notice from Contractor to Owner or Owner to Contractor is required or permitted by
this Contract, such notice shall be given by (1) actual delivery of the written notice to the other
party by hand, (2) other reasonable means including Email (in which case such notice shall be
effective upon delivery), or (3) by depositing the written notice in the United States mail, properly
addressed to the other party at the address provided in this article, registered or certified mail,
return receipt requested, in which case such notice shall be effective on the third business day
after such notice �s so deposited.
13.2 Contractor's Address. Contractor's address and numbers for the purposes of notice are:
Company Name:Kleen-Tech Services, LLC
Attn: Mark Assise, Chief Financial Officer
Address: 7100 Broadway, Suite 6L
City, State, Zip:Denver, CO 80221
Telephone:1-866-385-0672
Facsimi le: 1-866-621-1871
13.3 Owner's Address. The Owner's address and telephone numbers for the purposes of notice are:
City of Lubbock
Facilities Management Department
Attn: Chester Cooper, Facilities Maintenance Supervisor
1314 Avenue K
Lubbock, Texas 79401
Telephone: (806) 470-1850
13.4 Change of Address. Either party may change its address or numbers for purposes of notice by
giving written notice to the other party, referring specifically to this Contract, and setting forth
such new address or numbers. The address or numbers shall become effective on the fifteenth
day after such notice is effective.
14. Chemical Data
14.1 All materials used by the Contractor shall come from the following approved list. The Contractor
may use an "approved equal" material provided the Contractor obtains approval from the
Owner's Representative prior to using the substitute material.
14.1.1 Hard surfaced floor cleaning, stripping, and rewaxing
a. Rinse Free Stripper Floor Liquidator (Spartan Chemical Company)
b. HDQ Neutral One Step Germicidal Detergent and Deodorant (Spartan Chemical
Company)
c. ONBASE Floor Sealer and Conditioner (Spartan Chemical Company)
d. Sheen-17 Durable Acrylic Metal Interlock Floor Finish (Spartan Chemical Company)
14.1.2 Carpeted Surfaces
a. Triple S Carpet Maintenance (Triple S Manufacturing)
b. Gum Remover (Hill Manufacturing Company)
c. Spotrate Spot Remover (Certified Labs)
14.1.3 Restroom Cleaning
a. HDQ Neutral One Step Germicidal Detergent and Deodorant (Spartan Chemical
Company)
b. Sparcling Restroom Disinfectant (Spartan Chemical Company)
c. SSS Cleanser Powder (Triple S Manufacturing)
d. Sprayway Glass Cleaner
14.1.4 Hard Inanimate Surfaces
a. Citro Shield Furniture Polish (Spartan Chemical Company)
b. SSG14 Aerosol Metal Polish (Certified Labs)
c. SNB-130 Super Strength Non-Butyl Degreaser (Spartan Chemical Company)
14.2 The Owner may conduct or have tests conducted in the performance of this contract to ensure
that products specified by the Contractor are of acceptable quality.
14.3 Safety Data Sheets (SDS) shall be furnished by the Contractor to the Facilities Maintenance
Supervisor and to each Building Safety Officer for each of the products listed in Paragraph 16.1
above and for all other chemicals used by the Contractor in the performance of the contract. A
properly marked and updated file or notebook of all SDS sheets must be kept at each location
with cleaning supplies at all listed locations in the contract at all times.
14.4 If the Contractor changes or substitutes chemicals during the performance of this contract, the
Facilities Maintenance Supervisor shall be furnished with two (2) copies of the list of chemicals
replacing original chemicals.
14.5 Any chemicals not approved by the Owner or without proper SDS sheets for use in its buildings
shall be removed within one (1) working days after notification by the Owner to the Contractor
to do so.
14.6 Contractor should have at least one month's worth of supplies in their warehouse or storage.
Contractor shall grant Owner access at any time to review the supplies being stored. All supplies
to be stored in a manner consistent with established Best Practices and in accordance with OSHA
requirements.
15. Changes in The Scope of The Contract
15.1 The Owner may, by written order, make changes in the general scope of the contract and in the
specifications. The Contractor will be given as much advance notice as is practicable when, for
example, an entire facility, a floor of an office building, or a portion of a building is to be added
or deleted from the contract. If the changes so ordered cause an increase or decrease in the price
of the contract, an equitable adjustment based on square footage will be made and the contract
will be modified accordingly.
16. Owner Observed Holidays
16.1 The Owner observes the following holidays:
New Year's Day — January 15'
Martin Luther King Day —(Third Monday in January)
Good Friday — (Friday before Easter)
Memorial Day —(Last Monday in May)
Independence Day — July 4`n
Labor Day —(First Monday in September)
Thanksgiving Day —(Fourth Thursday in November)
Friday after Thanksgiving —(Fourth Friday in November)
Christmas Eve — December 24`n
Christmas Day — December 25�n
Note: When designated holiday falls on Sunday, Monday is observed. When designated
holiday falls on Saturday, Friday is observed.
16.2 Owner facilities are typically closed on the above holidays and coverage for custodial services
may not be required. The following are exceptions:
16.2.1 Party Houses are rented 365 days per year by Parks & Rec. and may require custodial services
on holidays. Owner's representative will provide tentative schedules of Party House rentals
to Contractor by Monday @ 12:00 for events scheduled that week (through Sunday), a revised
schedule the following Friday morning, and a final schedule Friday afternoon.
16.2.2 The Communication Center and Police Department Desk Sergeant areas remain open 24
hours every day.
17. Building Cleaning Contract Deductions
17.1 General
17.1.1 A clean and well-maintained building is the Owner's goal and while deduction provision for
work omitted or improperly performed is designed to protect the Owner's interest, it is not
ordinarily a desirable substitute for getting the job accomplished through normal processes.
17.1.2 Criteria for Deductions for Omitted or Unsatisfactory Work will be used by the Owner in
determining the deductions for non-performance of work under this contract or for
deficiencies in the work performed. See Section 19.2 —"Criteria for Cleaning Deductions"
below.
17.1.3 It is the objective of the Owner to obtain full cleaning performance in accordance with the
terms of the specifications and quality work requirements of this contract. To this end, the
Owner is contracting for the complete performance of each cleaning job as identified in the
specifications, and deductions will therefore be made as stipulated. If this provision of the
contract must be invoked frequently, it will be indicative of overall non-performance, and
grounds for cancellation of the contract.
17.1.4 Payment may be adjusted if any services do not conform to contract requirements. The
Facilities Maintenance Supervisor will inform the Contractor in writing, of the type and dollar
amount of proposed deductions by the tenth workday of the month following the performance
period for which the deductions are to be made. Reasons must be solidly based and must
provide specific facts to justify the deductions.
17.1.5 The Contractor may, within ten working days of receipt of the notifcation of the proposed
deductions, present to the Facilities Maintenance Supervisor specific reasons why any or all
of the proposed deductions are not justified. Reasons must be solidly based and must provide
specific facts to justify reconsideration andlor adjustment of the amount to be deducted.
Failure to respond within the ten-day period will be interpreted to mean that the Contractor
accepts the proposed deductions.
17.1.6 Payment (except for the final one) will not be delayed or withheld until disputes over
proposed deductions are settled. If the Facilities Maintenance Supervisor determines that any
or all of the deductions are warranted, the Facilities Maintenance Supervisor shall notify the
Contractor and adjust subsequent payments under the contract accordingly.
17.2 Criteria for Cleaning Deductions
17.2.1 Toilet Room Cleanin� — In instances where restrooms are not satisfactorily cleaned or policed
and serviced as determined by the Owner's designated representative, deductions will be
made for a portion of or for the entire room as determined by of the Facilities Maintenance
Supervisor. Deductions will be based on a percentage of the daily cleaning rate equal to the
percentage of square footage affected, but in no case will the charge be less than $I5.00 nor
greater than the daily cleaning rate. (See 19.2.9)
17.2.2 Room Cleanin� — In instances where room cleaning has not been satisfactorily performed, or
any portion or portions of work omitted or improperly performed, deductions will be made
for a portion of or for the entire room as determined by the Facilities Maintenance Supervisor.
"Room" shall mean any space enclosed by walls including offices, corridors, stairwells,
storage areas, meeting rooms, foyers, dining rooms, game rooms, or waiting/reception rooms.
Deductions will be based on a percentage of the daily cleaning rate equal to the percentage
of square footage affected, but in no case will the charge be less than $15.00 nor greater than
the daily cleaning rate. (See 19.2.9)
17.2.3 Work Scheduled for Dailv or Weeklv Performance — If any work required for performance
daily or scheduled for performance weekly is omitted or unsatisfactorily performed, the
attention of the Contractor or designated representative will be called to this failure or
omission. Deductions will be made for each day or week that the omission or unsatisfactory
performance occurred. These deductions will be based on a percentage of the daily or weekly
cleaning rate (depending on the frequency) equal to the percentage of square footage affected.
In no case will the charge be less than $15.00 per day nor greater than the daily or weekly
cleaning rate (depending on the frequency) times the number of days or weeks. (See 19.2.9)
17.2.4 Work Scheduled for Monthlv or Less Freyuent Performance — In the case of failure by the
Contractor to comply with the frequency for those items scheduled for performance monthly
or less frequently, the Facilities Maintenance Supervisor will provide the Contract Manager
with a written request to perform the omitted operation. If the Contractor does not comply
with the request within 24-hours of receipt of written notification, the work will be performed
by other means or contractor, and the cost thereof will be deducted from any money due or
become due to the Contractor. If this omitted or unsatisfactory work cannot be accomplished
by other means, and cannot be rescheduled, a deduction covering the cost of service omitted
or not satisfactorily performed will be made at a percentage of the daily cost. (See 19.2.9)
17.2.5 All Other Work (Miscellaneous) — Any other omitted or unsatisfactory work not specifically
listed above or which does not clearly fall into one of the above categories will be deducted
based on a percentage of the daily or weekly cleaning rate (depending on the frequency) equal
to the percentage of square footage affected. In no case will the charge be less than $15.00
nor greater than the daily or weekly cleaning rate (depending on the frequency). (See 19.2.9)
17.2.6 A rate of $30.00 per hour will be charged to the Contractor and deducted from the monthly
payment if an outside janitorial contractor has to be called in to perform work not completed
by Contractor.
17.2.7 A trip fee of $45.00 or, if greater, the actual regular and/or overtime pay incurred by Owner
staff due to the event will be charged each time a Facilities Maintenance Technician or a
Building Representative is called out due to security alarms inappropriately set by Contractor
staff. Owner's staff will train the Contract Manager, Contract Coordinator, or On-site
Supervisor (as determined by the Contractor) in the operation of all alarms. It is the
responsibility of the Contractor's selected trainee to train other Contractor personnel in the
operation of such systems.
17.2.8 In the case of overall non-performance, the Contractor will be given written notice of the
areas needing attention. The Contractor will have 24 hours from the time the notice is
delivered to perform to specifications. If the Contractor does not comply with specifications
within the designated time, the contract may be terminated.
17.2.9 The daily cleaning rate is the monthly cost for a facility's custodial services divided by the
number of required days per month those services are to occur. The weekly cleaning rate is
the annual cost for a facility's custodial services divided by the number of weeks per year.
17.2.10 All Owner's building must be kept secure at all times. A fee of $25.00 will be charged to
the contractor in the event the custodial staff (eave a building unsecure. This fee charge will
begin when a building has been left unsecured for the second time. If a building is left
unsecure more than 3 times, the fee will be increased at a rate of $10.00 per incident
thereafter. No charge will exceed $100.00. This includes all interior secured areas (Health
Department, Human Resources, budget & research areas, executive areas, etc.) and exterior
doors. Secure interior areas will be identified at time of contract start.
17.3 Deductions for Failure to Furnish Minimum Custodial Labor Hours for Daytime Custodians (as
shown in Appendix A— Custodial Services Facility Data Sheets, Items #1-54).
17.3.1 In the event the Contractor, for any reason whatsoever, fails to provide the minimum daytime
labor hours stipulated, the Owner reserves the right to either:
a. Engage additional custodial personnel under a separate contract, in sufficient numbers to
make up the difference between the minimum number of daytime custodial hours stipulated
to perform the work, and the number of daytime labor hours actually furnished by the
Contractor. The cost of this separate contractual service, as well as any related costs
incurred by the Owner shall be charged to the Contractor and deducted from moneys due
them; or
b. Make deductions for the number of productive or supervisory labor hours not furnished.
Deductions for not furnishing daytime custodial hours as shown in Appendix A will be
based on the number of hours service was not provided times an hourly rate of $15.00.
City also will have the option of recouping administrative costs associated with the
corrections.
18. Service Frequency
18.1 Service frequency is noted throughout this contract document as dependent upon specific facility,
area in facility, and type of service performed. "Evenings" means after normal business hours
including those hours between 5 PM and 8 AM.
19. Special Notes
19.1 If and when necessary, the Contractor agrees to provide replacement andlor additional dispensers
(soap, toilet tissue and paper towel) at an additional cost agreed to by the Owner prior to purchase.
The Contractor agrees that payment by the Owner to the Contractor for any such dispensers used
in the performance of any work under the contract on a cost plus a percentage of cost basis is
specifically prohibited. The Owner shall reimburse the Contractor on completion and acceptance
of each assigned job, only for those materials actually used in the supply of such dispenser(s)
that are supported by invoices issued by the supplier to the Contractor. These invoices shall show
the quantity and cost of the materials purchased. No surcharge shall be added to the supplier's
invoices or included in the Contractor's invoice submitted to the Owner that would increase the
dollar amount indicated on the supplier's invoices for the materials purchased for the assigned
job. Installation of such dispensers will be by Owner's Facilities Management maintenance staff.
19.2 Contractor will bill for special cleanups due to spills or other emergency situations based on an
hourly rate as shown in Exhibit A. The charge for the hourly rate must be provided in Exhibit A
for both normal working hours (8 AM to 5 PM) and for after hours (5 PM to 8 AM).
19.3 All Contractor employees are required to complete annual Asbestos training provided by the
Owner, as well as any other applicable training required by Federal, State, or local law including
HazCom training. Contractor shall maintain records showing individual employee compliance
with this requirement. The Owner reserves the right to review records of compliance.
19.4 Contractor will be responsible for all required immunization shots for their employees working
in the Health Department building. For the period of this contract, these shots are not limited to
Tetanus and Hepatitis B. Any required shot records must be provided to the Owner upon
completion of shot series.
19.5 Contractor will notify the Facilities Management Representative at (806) 577-9855 of any and
all unlocked doors immediately upon discovery.
19.6 Contractor is responsible for securing the exterior doors of the Citizens Tower at 1314 Avenue
K at 5:00 PM if the doors have not already been secured.
19.7 The Contractor shall be given a list of Owner contact names and office telephone numbers.
Emergency Owner Contact telephone number for after-hours is (806) 577-9855.
19.8 Night andlor Day custodians will be required at facilities (where noted in Appendix A) to provide
special set-ups in Meeting Rooms. This includes setting up tables and chairs in a variety of
arrangements for different meeting types. When special set-ups are required during non-
contracted working hours, the Contractor will charge a flat rate for each set-up. See Appendix A.
20. General Cleaning Speci�cations
The following services will be performed on a regular basis in all Owner facilities included in the
specifications. A regular basis means service as scheduled below unless otherwise noted in specific
room type section.
20.1 Daily — Exterior
20.1.1 Remove debris by screening all sand in ash urns and replenish sand as required. Sand shall
be supplied by Contractor.
20.1.2 Remove trash and debris from the parking lot, parking garage, sidewalks, driveways, lawn,
and flower beds. After POLICING, areas shall be free of all paper, trash, empty bottles, and
other discarded material.
20.1.3 Sweep entrances, landings, steps, and sidewalks adjacent to entrances in the morning to
remove dirt, debris, and rocks. After SWEEPING, areas shall be free of all trash. No dirt shall
be left where sweepings were picked up.
20.1.4 Scrape gum and candy from the sidewalks in front of entrances.
20.1.5 Damp-wipe all hand rails. After DAMP-WIPING, metal or wood, handrails shall be clean
and free of smears, stains, and fnger marks.
20.2 Daily — Interior
20.2.1 Thoroughly sweep or dust mop hard-surfaced floors and vacuum rugs and carpeted surfaces
in traffic patterned areas, extending sweep or vacuum radius to remove obvious debris from
around and under furniture. Hard surfaced floor coverings shall be damp-mopped using an
environmentally safe HDQ Neutral Cleaner. Carpeted floors are spot-vacuumed during the
day by daytime custodians, if required due to litter. Night custodians shall vacuum all
carpeted floors every working evening and spot-clean carpet as they are going through the
nightly cleaning routine. All carpeted floors are shampooed at least once a year and, in some
cases, two or three times, where requested. Public accessed Lobby areas to be shampooed
twice a year. The Contractor will be paid for this task according to the carpet cleaning rate
listed in Exhibit A. When sweeping or vacuuming floors, move chairs and trashcans as
needed around desks, dining tables, and conference tables. Do not move desks, file cabinets,
bookcases, and/or computers. Replace furniture upon completion. After THOROUGHLY
SWEEPING OR VACUUMING, floors shall be clean and free of trash and foreign matter.
No dirt or debris shall be left behind by equipment or machine, under furniture or behind
doors. After DAMP MOPPING, the floors shall be free of streaks, mop strand marks, and
skipped areas. Walls, baseboards, and other surfaces shall be free of splashings and markings
from the equipment. The finished area should have a uniform luster. For the purpose of this
contract, whenever the term carpet or carpeting is used, it is intended to include wall-to-wall
carpeting as well as room size rugs and area rugs. Do not plug vacuum cleaners into the same
electrical outlets as electronic equipment.
20.2.2 Spot clean carpet to remove all spots and stains. After SPOT CLEANING CARPET,
excessive build-up, spillage, or crusted material shall have been removed along with spots,
smears, and stains. There shall be no evidence of fuzzing caused by excessive rubbing or
brushing. Cleaned areas shall blend with adjacent areas of carpeting. Carpet soiling unable
to be spot cleaned to acceptable levels must be reported in writing to Facilities Maintenance
Supervisor.
20.2.3 During inclement weather, mop or vacuum rubber mats and/or vacuum carpet runners.
20.2.4 Clean main entry, office suite, and restroom interior and exterior metal doorknobs, push bars,
kickplates, handrails, and other metal surfaces around those entry doors with non-abrasive
cleaners. After METAL CLEANING, metal surfaces shall be free of smears, stains, and
finger marks.
20.2.5 Clean spots and marks off walls and doors. Soiling on walls unable to be cleaned due to
nature of the marks on walls and doors, are to be reported in writing to Facilities Maintenance
Supervisor.
20.2.6 Dust those horizontal surfaces that are readily available and visibly require dusting including
all furniture/ equipment as described below in specific room type sections. Feather dusters
may be used except where specifically prohibited in Cleaning Specifications for specific
spaces below. After DUSTING, there shall be no dust streaks. Corners, crevices, moldings,
and ledges shall be free of all dust. There shall be no oils, spots, or smudges on dusted surfaces
caused by equipment. NOTE: When dusting horizontal and vertical surfaces do not dust any
controls or computer screens, etc. Also, do not turn OFF any of this equipment that may be
on.
20.2.7 When dusting horizontal spaces, working papers and desk type items shall not be disturbed.
If the desktop needs to be cleaned, the person who uses the desk is responsible for removing
all items and replacing them after the cleaning.
20.2.8 Remove all trash from trash receptacles. Replace liners if necessary due to contamination by
non-paper, liquid or food wastes. All trash receptacles shall be checked throughout the day
by the daytime custodian, emptied if necessary, and new liners installed as described above.
Night custodians shall empty all trashcans and it each can with a new liner when required as
described above. All containers utilized for storage of waste material at collection pomts must
be fireproof. Other containers for room-to-room collecting shall be of a flame retardant, non-
combustible material to be approved by the Facilities Maintenance Supervisor. Contract
employees shall not smoke while collecting trash. After SOLID WASTE COLLECTION, all
waste generated in the building shall be collected and removed to dumpsters. After
EMPTYING OF WASTEBASKETS and removal of waste paper, there shall be no trash
remaining in wastebaskets or on the floor around trash receptacles.
20.2.9 All containers with recycled items (paper, aluminum, etc.) will be emptied and contents
removed to a designated area. After EMPTYING, see 22.2.9 above.
20.2.10 Wipe clean all entry/exit glass (both sides), glass partitions, inside glass and glass doors,
and building directories, up to a height of 84". Such window glass in fac�lities that Contractor
services also are cleaned by daytime custodians when necessary, however, night custodians
are responsible for regular daily cleaning. In facilities that have display cases, both shifts
clean them during their work hours as needed. After GLASS CLEANING, all glass shall be
clean and free of dirt, grime, dust, streaks, watermarks, and spots and shall not be cloudy.
After WASHING, glass shall be clean and free of dirt, grime, streaks, and excessive moisture
and shall not be cloudy. Window sashes, sills, and other surroundings of interior glass shall
be wiped free of drippings and other watermarks.
20.2.11 Spot clean all soil and finger prints from walls, light switches, doors, doorframes, handrails,
and metal work, up to a height of 84".
20.2.12 Wipe clean and disinfect all water fountains, break room tables, conference room tables,
and kitchen counters. After CLEANING drinking fountains, porcelain or stainless-steel
surfaces shall be clean and bright. They shall be free of dust, spots, stains, and streaks.
Drinking fountains shall be kept free of trash, ink, coffee grounds, etc., and nozzles free of
encrustation, green mold or mildew. After POLISHING, bright metal surfaces shall have a
shiny and lustrous appearance and free from soiling and hard water stains.
20.2.13 Prior to building occupant's official starting time, empty, supply, service and clean, using
a quat-type germicidal detergent, paper towel, toilet tissue, soap, seat cover and sanitary
napkin dispensers, and waste receptacles. Replace used non-permeable bag from sanitary
napkin disposal with a new one. Put in separate container for discarding (Blood Borne
Pathogen Precaution). After SERVICING, all supplies shall be provided and dispensers
filled. Waste receptacles shall be emptied and disinfected and new bag inserted. Outside of
receptacles, dispensers shall be clean and bright with no water spots, streaks, lint, or dust. If
stainless, shall have no oil residue. Dispensers: Paper towels and toilet paper dispensers are
checked and restocked throughout the day by the day porter. The sanitary supplies machines
are restocked monthly or more often if they run out. NOTE: Contractor shall supply paper
products of equal quality to those currently in use at City Owner's facilities.
20.2.14 Clean all restroom fixtures including metal and chrome, flush handles, piping, water
closets, commodes, urinals, washbasins and mirrors; and clean walls surrounding receptacles,
dispensers and fixtures, using a quat-type germicidal detergent. (An acid andlor non-acid
bowl cleaner may be used in commodes and urinals). Rinse and raise commode seats. After
FIXTURE CLEANING porcelain fixtures and metal surfaces (washbasins, urinals,
commodes, water pipes, stalls, etc.) shall be clean and bright. There shall be no dust, spots,
stains, rust, green mold, encrustation, excess moisture, or cleanerlpolish stains and smears.
20.2.15 Restroom Mirrors: The restroom mirrors are checked and cleaned as needed throughout
the day by day porter when provided and cleaned thoroughly by the night custodians every
evening.
20.2.16 Restroom Sinks: The sinks are checked and cleaned as needed throughout the day by day
porter when provided and are cleaned and sanitized thoroughly by the night custodians every
evening.
20.2.17 Restroom Vanities: The vanities are checked and cleaned and sanitized as needed
throughout the day by day porter when provided and again by the night custodians every
evening.
20.2.18 Restroom Commodes and Urinals: The commodes and urinals are kept clean throughout
the day by day porter when provided and are cleaned, sanitized and thoroughly washed (using
a disinfectant/germicide spray) by the night custodians every evening.
20.2.19 Spot clean other restroom surfaces. Thoroughly dust horizontal surfaces. After SPOT
CLEANING, smudges, marks, or spots shall have been removed without causing unsightly
discoloration. After THOROUGHLY DUSTING, there shall be no dust streaks. Corners,
crevices, moldings, and ledges shall be free of all dust. There shall be no oils, spots, or
smudges on dusted surfaces caused by cleaning tools. NOTE: Restroom walls surrounding
receptacles, dispensers, and �xtures are cleaned nightly, and entire wall surfaces
thoroughly scrubbed down and disinfected quarterly.
20.2.20 Sweep and wet mop restroom floors using a quat-type germicidal detergent. After
SWEEPING, WET MOPPING OR SCRUBBING, the floors shall be clean and free of dirt,
water streaks, mop strings, gum, grease, tar, etc., and present an overall appearance of
cleanliness. All surfaces shall be dry and corners clean. NOTE: Floor and lower wall
around urinal in restrooms adjacent to Council Chambers in the Citizens Tower will be
cleaned and mopped every three hours during City Council/Public meetings, from 9:00
AM to 4:00 PM, using a quat-type germicidal detergent.
20.2.21 In facilities with day porters, frequently throughout the day check restrooms and empty full
waste receptacles, service dispensers, clean fixtures, and police as traffic demands. After
SERVICING — see Quality Requirements outlined in previous paragraphs. After POLICING,
restrooms shall be free of all paper, trash, empty bottles, and other discarded material.
20.2.22 Remove all marked waste materials from open storage areas, basements, docks and non-
secured undeveloped areas.
20.2.23 Secure doors, arm alarms, and turn out lights.
20.2.24 Sweep and/or vacuum stair steps and landings. After SWEEPING OR VACUUMING, the
steps and landings shall be free of loose dirt, dust, streaks, gum, tar, and other foreign
substances.
20.2.25 As scheduled, assemble and arrange tables and chairs for meetings as requested. Clean (if
needed), disassemble, and put away after meetings.
20.2.26 ELEVATORS: Sweep and wet mop floors, polish interior of cab if stainless or wood (clean
otherwise), clean handrails. Clean/polish interior and exterior doors and doorframes at each
landing. If carpeted, floor should be vacuumed. After SWEEPING AND WET MOPPING,
the floor shall be free of dirt, water streaks, strings, gum, tar, grease, etc., and present an
overall appearance of cleanliness. All surfaces shall be dry and the corners clean. After
WOOD/STAINLESS POLISHING, surfaces should be free of dirt, dust, streaks, and spots.
Surfaces should have a polished and lustrous appearance. There shall be no visible polish or
cleaner residue. Facilities Maintenance Supervisor to be notified in writing of any unresolved
surface blemish through normal cleaning practices.
20.2.27 EMPLOYEE BREAK AREA POLICING: In facilities with day porters, clean tops of
tables and damp wipe using a quat-type germicidal detergent. Police floor and damp mop to
remove spills. After CLEANING, tables shall be clean with no trash or food on tops. Tables
will be dry after damp wiping. After POLICING, the floors shall be clear of trash and debris.
After DAMP MOPPING, the floors shall be free of stains from spills.
20.2.28 PUBLIC TELEPHONES: Clean all vertical and horizontal surfaces and telephones using
a quat-type cleaner. After CLEANING, all vertical and horizontal surfaces, including both
sides of glass, and the telephone shall be clean and free of dirt, dust, streaks, and spots.
20.3 Weekly — Exterior
20.3.1 Clean exterior surface of ash urns with non-abrasive cleaner. After CLEANING, urns shall
be free of ashes, dust, streaks and spots, and replaced in original position.
20.3.2 Sweep all sidewalks, parking areas, and driveways, including arcades, parking garage, and
carports, weather permitting. A machine sweeper may be used when the area is 10,000 square
feet or more. After SWEEPING, areas shall be free of dirt, accumulated sand build up, and
trash. No dirt shall be left where sweepings were picked up.
20.4 Weekly — Interior
20.4.1 Vacuum carpeted areas and sweep hard-surfaced floors not covered under daily cleaning
including accessible areas under tables, desks, etc. Move folding tables and other lightweight
furniture to remove debris. Do not move desks, file cabinets, bookcases, and/or computers.
Replace furniture upon completion.
20.4.2 Damp mop and spray buff hard-surfaced floors. After DAMP MOPPING AND SPRAY
BUFFING, the floors shall be free of streaks, mop marks, strings, marks, and skipped areas.
Walls, baseboards, stall bases, and other surfaces shall be free of splashings and markings
from the equipment. The finished area will have a uniform luster.
20.4.3 Dust railings, ledges, grilles, fire apparatus, doors, and heating/cooling equipment. After
DUSTING, railings, ledges, grilles, fire apparatus, doors, and heating/cooling equipment
shall be dust free in corners and crevices. There shall be no oil, spots, or smudges on dusted
surfaces.
20.4.4 Wet mop steps, risers, and landings. Spot clean walls. After WET MOPPING, steps, risers,
and landings shall be free of dirt, water streaks, strings, gum, tar, grease, etc., and present an
overall appearance of cleanliness. All surfaces shall be dry and the corners clean. After SPOT
CLEANING, smudges, marks, or spots shall have been removed without causing unsightly
discoloration.
20.4.5 Clean and polish elevator door tracks. After CLEANING AND POLISHING door tracks,
they shall be free of oil, grease, gum, tar, and dirt.
20.4.6 Clean employee breakroom waste receptacles, using a quat-type germicidal detergent. After
CLEANING waste receptacles, outsides and insides shall be dry before relining with a non-
permeable bag.
20.5 Monthly — Interior
20.5.1 Dust with cloth or canister vacuum the exterior of lighting fixtures, ceiling fans, air diffusers,
return air grills, louvers, wood baseboards, and ledges.
20.5.2 Wash all non-wood, painted corridor, vestibule, and elevator doors and frames; clean all door
hardware and unpainted metalwork with a non-abrasive cleaner (mail depositories, signage,
and lettering).
20.5.3 Thoroughly dust all surfaces not reached in daily cleaning such as windows, frames, curtain
pockets, vertical wall surfaces and under surfaces (knee wells, chair rungs, table legs, etc.).
After THOROUGHLY DUSTING, there shall be no dust streaks, oil, spots, or smudges on
dusted surfaces caused by equipment. Corners, crevices, moldings, and ledges shall be free
of dust, dirt, and cobwebs.
20.5.4 Wash all exterior doorframes and remove all dirt and cobwebs from entry areas.
20.5.5 Dust all woodwork, wood walls, railings, chair rails, and trim.
20.5.6 Pour two (2) gallons of hot water down all floor drains.
20.5.7 Sweep open storage areas, basements, docks, and non-secured undeveloped areas. After
SWEEPING, floors shall be clean and free of dirt, trash, and other foreign matter. No dirt
shall be left in corners, behind equipment, under furniture and shelves, or behind doors.
20.6 Quarterly
20.6.1 Exterior
a. Clean all exterior window glass below the 84" level (in addition to glass cleaned daily as
described above). After WASHING, glass shall be clean and free of dirt, grime, streaks,
and excessive moisture and shall not be cloudy. Window sashes, sills, and other
surroundings of interior glass shall be wiped free of drippings and other watermarks.
20.6.2 Interior
a. Clean entrance mats by shampooing or steam cleaning as reyuired to maintain quality
standard, but not less than four times a year. After CLEANING, mats shall be clean and
free of dirt, grime, stains, and excessive build-up and encrusted material.
b. Dust and clean mini-blinds and vertical blinds. Defective cords and tapes should be
reported to the Facilities Maintenance Supervisor. After DUSTING, both sides of blind
slats shall be free of dust.
c. Clean and polish metal door thresholds. After CLEANING THRESHOLDS, they shall be
clean and free of oil, grease, gum, dirt, and grime.
d. Damp wipe and/or sponge mop restroom walls, stall partitions, doors, window frames, sills,
and waste receptacles using a quat-type germicidal detergent. Scrub ceramic tile floors with
an abrasive bristle brush on a floor machine. After DAMP WIPING, all dirt, dust, water
stains, spots, streaks, and smudges shall be removed from the surfaces. After
SCRUBBING, the floors shall be clean and free of dirt, water streaks, mop strings, gum,
grease, tar, etc., and present an overall appearance of cleanliness. All surfaces shall be dry
and corners clean.
20.7 Semi-Annually
20.7.1 Clean all exterior windows at remaining locations (including upper floor windows). After
WASHING, glass shall be clean and free of dirt, grime, streaks, and excessive moisture and
shall not be cloudy. Window sashes, sills, and other surroundings of interior glass shall be
wiped free of drippings and other watermarks.
20.7.2 Wash or damp wipe the inside and outside of wastebaskets semi-annually but more frequently
if necessary to keep them in acceptable condition. After CLEANING WASTEBASKETS,
they shall be free of dust, ashes, paper, pencil shavings, coffee or food stains, toner, or other
debris and relined with a non-permeable bag.
20.8 Annually
20.8.1 Wipe down and treat surfaces of wood paneling using a product containing carnauba wax.
After WIPING DOWN & TREATING WOOD PANELING, paneling shall be free of dirt,
dust, spots, or an oily appearance. The wax must be rubbed into the paneling.
20.8.2 Scrub steps, risers, and landings. After SCRUBBING, steps, risers, and landings shall be free
of dirt, water streaks, strings, gum, tar, grease, etc., and present an overall appearance of
cleanliness. All surfaces shall be dry and the corners clean.
20.9 As Requested
20.9.1 Clean slate and/or dry-erase boards as requested using manufacturer's recommended
products. After CLEANING, the boards shall be completely clear and have no "ghost" letters.
There shall be no dust in trays.
20.9.2 Clean dirt and bird feces off the Liberty Bell and Naiads at the Citizens Tower. After
CLEANING, Liberty Bell and Naiads will be clean and free of dirt, bird feces, water, and
present an overall appearance of cleanliness.
20.9.3 Pressure wash entries at any owner's buildings. After WASHING, entries will be clean and
free of dirt, gum, water, and present an overall appearance of cleanliness.
20.10 Frequency as Noted on Each of The Facility Sheets
20.10.1 Scrub and recoat hard-surfaced flooring. After SCRUBBING, there shall be no evidence
of gum, rust, burns, or scuffmarks. After FINISHING, walls and other surfaces shall be free
of finish residue and marks from equipment. Floors and baseboards will be free of streaks,
mop strand marks or strings, and skipped areas. The finished area shall have a uniform luster.
20.10.2 Strip and apply four coats of floor finish to all hard-surfaced floors, including vinyl
composition tile, sheet vinyl, terrazzo, and/or ceramic tile flooring meant to be waxed. After
STRIPPING, all old finish shall be removed. There shall be no evidence of rust, burns, or
scuffmarks. There shall be no build-up of old finish. There shall be no evidence of gum, rust,
burns, scuffmarks, and old finish or stripper. After FINISHING, walls and other surfaces
shall be free of finish residue and marks from equipment. Floors and baseboards will be free
of streaks, mop strand marks or strings, and skipped areas. The finished area shall have a
uniform luster. The contractor will provide a schedule when this service is to be performed.
Schedules must be submitted at least two (2) weeks in advance before work is to be
performed.
21. Cleaning Specifications for Entrances, Balconies, Lobbies, Offices, Conference Rooms,
Libraries and Corridors:
21.1 Daily
21.1.1 Clean main interior office suite and exterior metal doorknobs, push bars, kick plates,
railings, and other metal surfaces with non-abrasive cleaners. Clean handrails. Clean spots
and marks off walls and doors. Dust all surfaces.
21.1.2 While sweeping or vacuuming floors, move light furniture including chairs, trashcans, and
lightweight tables. Do not move desks, file cabinets, bookcases, and/or computers. Replace
furniture upon completion.
21.1.3 Damp mop all hard-surfaced and resilient floors. During inclement weather, mop or
vacuum rubber mats and/or vacuum carpet runners.
21.1.4 Empty wastebaskets and replace liners, if necessary due to contamination by non-paper,
liquid or food wastes. Remove waste paper and other material as requested.
21.1.5 Clean both sides of entrance glass and glass surrounding doors up to a height of 84" within
reach.
21.1.6 Thoroughly dust and wipe clean all furniture, file cabinets, window sills, and counters that
are readily available. Desktops shall be cleaned only when occupant has cleaned off the
desktop entirely.
21.1.7 Spot clean carpet to remove all spots and stains.
21.1.8 Wash, wipe clean, and disinfect all drinking fountains.
21.1.9 Vacuum all rugs and carpet, and sweep and wet mop tile or other hard-surfaced floor areas.
Spot clean carpet as needed.
21.1.10 Thoroughly sweep all stairs in public locations.
21.1.1 1 Clean soil and finger marks from painted or washable surfaces including door jambs, walls,
and elevator doors.
21.1.12 Library Shelving — Dust top shelving and exposed shelves of at least one range of shelving
nightly until entire stacks are cleaned and then begin the process over.
21.1.13 Clean and dust the end panels of bookshelves.
21.1.14 Dust and wipe clean magazine shelving.
21.1.15 Secure doors, turn out lights, and reactivate alarms in required locations upon leaving the
facility.
21.2 Weekly
21.2.1 Spray buff hard-surfaced floors.
21.2.2 Clean all glass furniture tops excluding glass topped desks. (See Section 23.1.6)
21.2.3 Canister edge vacuum; move furniture as needed.
21.2.4 Mop stairs.
21.2.5 Wipe exterior balcony sills and railings to remove dust and soiling.
21.3 Monthly
21.3.1 Dust with cloth and canister vacuum the exterior of the light fixtures, ceiling fans, air
diffusers, return grills, louvers, wood baseboards and ledges.
21.3.2 Clean all door hardware and unpainted metalwork with a non-abrasive cleaner.
21.3.3 Dust all surfaces not reached in daily cleaning (window frames, curtain pockets, etc.)
21.3.4 Dust all woodwork, woodcarvings, railing, chair rails, and trim.
21.3.5 Dust and wipe clean all plastic, vinyl, or leather covered chairs.
21.4 Quarterly
21.4.1 Dust and clean Venetian, vertical and mini blinds.
21.4.2 Clean metal door thresholds. After CLEANING THRESHOLDS, they shall be clean and
free of oil, grease, gum, dirt, and grime.
22. Cleaning SpeciCcations for Restrooms:
22.1 Daily
22.1.1 Scour, wash, and disinfect all lavatories, showers, water closets, urinals, and door knobs.
22.1.2 Wash, disinfect, and wipe dry both sides of all toilet seats.
22.1.3 Wash and polish all mirrors, powder shelves and all metal works and partitions.
22.1.4 Remove all non-scratched graffiti.
22.1.5 Clean all toilet tissue, paper towel, soap, toilet seat liner, and sanitary napkin dispensers.
22.1.6 Empty trashcans and sanitary napkin disposal units, and replace liners.
22.1.7 Remove waste paper and all other waste material from floor.
22.1.8 Empty, clean and refill all soap, paper towel, toilet seat liners, sanitary napkin, and toilet
tissue dispensers as described above.
22.1.9 Sweep, wet mop, and disinfect all floors and baseboards.
22.1.10 Wash and dry washable wall surfaces subject to splashing including areas behind
commodes, urinals, and lavatories up to a height of 48".
22.2 Weekly: Pour two (2) gallons of hot water down floor drains to prevent sewer gas backup.
22.3 Monthly
22.3.1 Machine scrub and disinfect floor tiles around urinals and toilets.
22.3.2 Dust and wipe clean all corridors and vestibule entrance doors.
22.3.3 Vacuum and wipe clean all louvers, return air ducts, and door grills.
23. Cleaning Specifications for Elevators/Service Corridors/Utility/Service Closets/Loading Docks
23.1 Daily - Issues unable to be resolved thru normal cleaning practices, must be immediately
reported to Facilities Maintenance Supervisor.
23.1.1 Dust and wipe clean elevator entrance doors and frames, hose cabinets, etc.
23.1.2 Remove finger marks from glass entryways, doors, and partitions up to a height of 84".
23.1.3 Spot clean soil and finger marks from painted or washable surfaces.
23.1.4 Sweep and dust mop all hard-surfaced vinyl composition tile, sheet vinyl, terrazzo, andlor
ceramic tile flooring. Spot clean where necessary.
23.1.5 Vacuum all rugs and carpeted areas, spot clean carpet.
23.1.6 Clean and maintain in an orderly condition all utility rooms and service closets. Store
cleaning materials, supplies, and cleaning equipment neatly, in a lawful manner, and in full
compliance with the owner's insurance requirements (i.e., MSDS books, correctly labeled
bottles, etc.).
23.2 Weekly
23.2.1 Sweep and dust mop concrete floors.
23.2.2 Damp mop and spray buff traffic areas of hard-surfaced flooring to continually maintain
resilient flooring.
24. Cleaning Specifications for Interior Stairs
24.1 Daily: Remove litter and sweep clean nightly.
24.2 Weekly
24.2.1 Sweep and wet mop stairs and landings.
24.2.2 Wipe clean all handrails and walls.
24.3 Monthly
24.3.1 Dust and wash treads, risers, stringers, base, spindles, and newels.
24.3.2 Dust and wipe clean hose racks, risers, piping, and fittings.
24.3.3 Remove all finger marks and soil from door and doorframes and clean unpainted hardware
with a non-abrasive cleaner.
24.3.4 Dust and wipe soffits of stairs and stair landings.
24.3.5 Dust exterior of light fixtures, signs, etc.
25. Cleaning Specifications for Lower Than Ground Floor/Unfinished/ EquipmentBay Areas
25.1 Below ground floor areas referred to herein are non-public basement areas, unfinished areas, and
equipment rooms. The unfinished areas consist generally of receiving areas, storage areas, utility
rooms, and lockers.
25.2 Daily
25.2.1 Basement areas and equipment rooms shall be swept daily and all discarded or waste
material shall be removed.
25.3 Monthly: Mop bay areas where applicable.
26. Cleaning Specifications for Break Rooms/Activity Rooms/Classrooms
26.1 Daily
26.1.1 Wipe and disinfect tabletops.
26.1.2 Clean sinks.
26.1.3 Wipe clean and disinfect water fountains.
26.1.4 Vacuum all rugs and carpeted areas, and sweep and wet mop tile or other hard-surfaced
floor areas. Spot clean carpet as needed.
26.1.5 In meeting room or classrooms, move chairs around tables out of the way while vacuuming
andlor wet mopping.
26.1.6 Empty wastebaskets, wipe down and replace liners if necessary due to contamination by
non-paper, liquid or food wastes.
26.1.7 Wipe and remove spots from counters.
26.1.8 Wash all inside glass and glass doors up to a height of 84".
26.2 Weekly: Spray buff hard-surfaced floors.
27. Cleaning Specifcations for Crewrooms (Water & Lp&L @ Hill) And Police Briefing Room
(Municipal Square, Patrol Stations, And Headquarters)
27.1 Daily
27.1.1 Sweep and wet mop floors.
27.1.2 Remove all finger marks and soil from doors, doorjambs, and walls.
27.1.3 Clean interior glass and windows up to a height of 84". Clean and disinfect water
fountains.
27.1.4 Vacuum all rugs and carpet, and sweep and wet mop tile or other hard-surfaced floor areas.
Spot clean carpet as needed. Move chairs around tables out of the way while vacuuming
andlor wet mopping.
27.1.5 Empty wastebaskets, wipe down, and replace liners if necessary due to contamination by
non-paper, liquid or food wastes.
27.2 Weekly: Spray buff resilient flooring, moving chairs out of the way during this task.
27.3 Monthly: Perform all high and low dusting.
28. Cleaning Specifications for Communication Centers/Computer Areas
28.1 Computer areas are defined as those where access is limited to specified personnel and generally
controlled with locked doors requiring a special key or key card for entry. The area will usually
have a raised floor and will contain electronic equipment. The magnetic tape library is
specifically off-limits to Contractor's personnel except when escorted by a librarian or computer
supervisor. Only approved building receptacles are to be used when connecting any electrical
appliance to power.
28.2 NOTE: Fire Administration Complex Communication CenterlComputer areas only: Access is
allowed during the day for cleaning; no access is allowed at night. Access at the Municipal Square
Communication Center is allowed at any time with proper security clearance.
28.3 Daily
28.3.1 Empty wastepaper and carbon bins. Replace the liner if necessary due to contamination by
non-paper, liquid or food wastes.
28.3.2 Vacuum all rugs and carpeted areas, spot clean carpet as needed. Move chairs out of the way
while vacuuming and replace when finished.
28.3.3 Hard surface raised floor should be dry-mopped with dust absorbent cloth. Never wax raised
floor or use harsh abrasive or steel wool for cleaning. A damp mop may be used for removing
spills. Move chairs out of the way while mopping and replace when finished.
28.3.4 Dust and wipe clean all furniture and file cabinets. Only a dust absorbent cloth may be used.
NOTE: In Communication Centers/Computer areas only, a feather duster is not
permitted.
28.3.5 Dust doors and trim within reach.
28.3.6 Clean all glass furniture tops.
28.3.7 Remove finger marks from glass doors and sidelights up to a height of 84".
28.3.8 Dust and wipe clean all plastic, vinyl, or leather covered chairs.
28.4 Monthly (Completed by third Tuesday of each month @ 8: OOAM)
28.4.1 Remove all finger marks and soil from doors, door jambs, and walls with particular
attention to areas surrounding light switches.
28.4.2 Wash all partition glass and glass doors (if any).
28.5 Annually (Comp[eted by or about May I S'h of each year)
28.5.1 Vacuum beneath raised floor area. Coordinate Scheduling with Facilities Representative as
listed below:
Facilities Maintenance Supervisor (currently Chester Cooper)
Communications Supervisor (currently Roger Ochoa)
Information Tech Manager (currently James Brown)
Fire Department Representative (currently Raul Salazar or Rob Keinast)
Note that no carpet shampooing will be required in either Communication Center.
29. Cleaning Specifications for Floor Work in Police Departments
29.1 Daily/Weekly
29.1.1 Sweep and mop all hard-surfaced flooring daily.
29.1.2 Spray buff all hard-surfaced flooring once a week.
30. Cleaning Specifications for Buddy Holly Center/Garden & Arts Center
30.1 Daily/Weekly — Buddy Holly Center/Garden & Arts Center
30.1.1 Daily — Sweep and wet mop all hard-surfaced, non-wood flooring. Sweep or vacuum wood
flooring.
30.1.2 Spray buff all hard-surfaced, non-wood flooring once a week.
30.2 Daily — Buddy Holly Center Exterior
30.2.1 Clean parking lot (pick up all trash and sweep as needed).
30.2.2 Pick up trash daily excluding Sundays and Tuesdays.
30.2.3 Remove trash from flowerbeds.
30.2.4 Clean courtyard daily before 10:00 AM excluding Sundays and Tuesdays.
30.2.5 Empty trashcans in courtyard and at Entrance gate to courtyard.
30.3 Quarterly (Completed by or about Jan. 1 S'�', April I S<<', July 1 S'�' arrd Oct. I S'�' of each year)
30.3.1 Clean exterior windows above 84" at all locations.
31. Carpet Cleaning
31.1.1 All carpet will be cleaned per manufacturer's specifications at frequency scheduled for each
facility at the price shown in Exhibit A. All interior carpet will be spot cleaned daily.
32. Special Cleaning
All party houses will be inspected on Monday before 10:00 AM and notification made to Facilities
and a Parks & Rec. admin. person to release deposits. All party houses will be re-inspected on Friday
mornings for cleanliness for weekend rentals. Inspections will be completed using the party house
inspection sheet contained in these specs.
32.1 Party House (K.N. Clapp Party House)
32.1.1 Daily Upon Request (BASED ON PER CLEANING RAT�
a. Sweep and mop.
b. Clean and stock bathrooms.
c. Clean interior glass.
d. Clean tables and chairs as needed.
e. Stack tables and chairs as needed.
f. Wipe and remove spots from counters. Clean inside and outside of appliances.
g. Wash trashcans as needed.
h. Sweep exterior entry area.
32.1.2 Weekly: Spray buff hard-surfaced flooring.
32.1.3 Quarterly: Scrub and recoat hard-surfaced floors.
32.1.4 Semi-Annually: Strip and wax hard-surfaced flooring.
32.2 St. Paul's Chapel
32.2.1 Daily: Wood flooring: remove mud from floor with slightly damp rag. DO NOT USE
WATER ON THE WOOD FLOOR. Sweep and mop restroom floors.
(Use only an approved Bona hardwood floor cleaner on this floor.)
32.2.2 Weekly: Clean exterior windows. Spray buff vinyl flooring.
32.2.3 Monthly: Clean interior windows.
32.2.4 Quarterly: Scrub and re-coat restroom vinyl flooring.
32.2.5 Semi-Annually: Strip and wax vinyl flooring.
32.2.6 Cleaning schedule provided by City staff. Schedule to be sent weekly to Contractor's
representative.
33. Calendar of Tasks
33.1 The Contractor shall provide the owner with three-month Calendars of Tasks scheduled to be
performed weekly, monthly, quarterly, and annually as described above. Individual Calendars
of Tasks for each facility shall show the dates on which all scheduled tasks are to be performed.
These calendars shall be provided to the Facilities Management Department within ffteen (15)
days of the Contract start date and every three months thereafter.
34. Recycling Program
34.1 Definitions — Recyclable Mixed Office Paper: The goal of the program is to collect recyclable
mixed papers only. The Contractor is responsible only for keeping non-paper items out of the
recycling dumpster. This program is mandatory and shall be performed by the Contractor.
34.2 Recycling Tasks by Contractor
34.2.1 Designated desk side recyclable paper bins, located adjacent to each desk, shall be emptied
daily, or as required, and all recyclable paper materials shall be placed loosely into the
designated recycling dumpster. The Owner's representative or other Owner staff shall
monitor this to ensure compliance.
34.2.2 If the desk side recyclable bin contains any visible non-paper items, the Contractor shall
empty the contents of the recyclable paper bin into the regular trash container.
34.3 Criteria for Deductions — Recycling Program — Contaminated Recyclable Materials: If the
Contractor or their staff loads the recycling dumpster with non-paper or contaminated paper
items in excess of 20%, the Contractor shall pay to the Owner the deduction as described in
19.23
34.4 Amount of Deduction - Recyclables Contamination: Each collection service -$25.00
35. Customer Complaint Program
35.1 The Owner has a customer complaint program as a means of assisting in documenting certain
kinds of service problems. This customer complaint program will be considered in evaluating
the Contractor's performance and in taking deductions.
36. Contractor's Quality Assurance Program
36.1 The Contractor shall provide and maintain a Quality Assurance Program that is acceptable to the
Owner, covering the services under this contract. Complete records of all inspection work
performed by the Contractor shall be maintained and made available to the Facilities
Maintenance Supervisor during contract performance and for as long afterwards as the contract
requires. Database warehousing the reports will be created on a shared drive such as SharePoint
or OneDrive.
36.2 A Quality Assurance Program should cover all the services stated in Section 22, General
Cleaning Specifcations through Section 34, Special Cleaning, as well as the summarized List of
Duties sections within this contract. A checklist can be used in inspecting for contract
performance with the name of the inspector and the performer(s). The inspector should not be
the person performing the work.
36.3 The checklist should include every area of the operation serviced by the Contractor, as well as
every task required to be performed.
36.4 The program should have a system for identifying and correcting deficiencies in the quality of
service before the level of performance becomes unacceptable and/or the Owner's inspector
points out the defciencies. All inspections conducted by the Contractor and the corrective action
taken should be maintained on fle. This documentation shall be provided to the Facilities
Maintenance Supervisor monthly throughout the term of the contract.
36.5 A sample Defciency Correction Report and Custodial Inspection Checklist may be found in
Appendix A of this document. The Contractor may use these forms or develop their own with
the approval of the Facilities Maintenance Supervisor. Also, in the Appendix are Custodial
Services Facility Data sheets for each of the buildings to be covered under this contract. These
sheets provide architectural and technical data that may be used in developing costs related to
each facility. The square footage shown for carpeted and hard surface floor areas is based on
CADD drawings, hard copies of drawings, and, in some cases actual measurements of the
buildings. These square footages are approximate and do not allow for furnishings and other
equipment. The Contractor is responsible for verification of actual square footages, if necessary.
36.6 NOTE: The Quality Assurance Program is an essential part of this contract and will be actively
enforced by the Facilities Maintenance Supervisor. Failure to submit an approved program plan
or inspection documentation within 60 days, or failure to correct deficiencies may result in
termination of this contract. Failure to correct deficiencies will result in withholding of all
moneys due the Contractor until such time that the deficiencies are corrected and may result in
termination of this contract.
36.7 The following are the minimum inspection frequencies acceptable for the buildings covered by
this contract:
Quality Assurance Program
Minimum Inspection Frequencies
Dailv partial inspection of the following buildings:
Item 1
Item 2
Item 3
Item 6
Item 12
Item 48
Item 50
Item 51
Item 52
Item 53
Item 54
Municipal Square
Citizens Tower
Health Department
Citibus Administration Building
UCSC
Municipal Court
East PD Division Station
South PD Division Station
North PD Division Station
PD Headquarters
New Public Health
Weeklv partial inspection of the following buildings:
Item 7 Fleet Services (Garage & Parts)
Item 8 Solid Waste (Administration)
Item 9 Municipal Hill (Electric Distribution)
Item 10 Municipal Hill (StreetslWater, & Welding Shop)
Item 11 Pipeline Maintenance
Item 18 Maggie Trejo Supercenter
Item 18AMaggie Trejo Gym
[tem 19 Mae Simmons Community Center
Item 20 Mae Simmons Senior Center
Item 21 Lubbock Activity Center
Item 22 Maxey Community Center
Item 23 Hodges Community Center
Item 24 Copper Rawlings
Item 25 Godeke Library
Item 27 Buddy Holly Center
Item 27A Allison House
Item 28 Garden and Arts Center
Item 29 Groves Branch Library
Item 30 Patterson Branch Library
Item 39 St. Paul's Chapel
Item 40 TSA Offices @ PSLIA
Item 42 Mahon Library
Item 43 Silent Wings Museum
Item 44 Police Special Ops
[tem 45 Animal Shelter Admin
Item 46 Cemetery
Item 47 LP&L OfficeslPlant Offices (Slaton Hwy)
Item 49 Municipal Parking Garage
Biweeklv, partial inspection of the following buildings:
Item 4 Building Services Maintenance Shop
Item 5 Police Storage (Property Room)
Item 13 Land Application
Item 14 Solid Waste (North Landfill)
Item 15 Solid Waste (Old Landfill)
Item 16 Water Treatment Plant
Item 17 Southeast Water Rec. Admin & Lab Bldg.
Item 17ASoutheast Water Rec. Maintenance Bldg.
Item 17BSoutheast Water Rec. Headworks Bldg.
Item 26 Safety City
Item 31 Tennis Center
Item 32 Traffic Signs & Signals
Item 33 StreetslRadio Shop
Item 34 StreetslPolice
Item 35 Vector Control
Item 36 Solid Waste Recycle Center
Item 37 K.N. Clapp Party House
Item 38 South Water Treatment Plant
Item 41 LP&L Transformer Shop
"Partia! Inspection" of the building should include at the minimum: one room of each type
such as restroom, office, corridor, lobby, etc.
NOTE: ALL BUILDINGS SHALL HAVE A COMPLETE BUILDING INSPECTION
MONTHLY.
37. Owner's Quality Assurance Program
37.1 The Owner's Quality Assurance Program will mirror the Contractor's in many respects and the
objectives are the same — clean and maintain buildings. It is also to assure that there is no
deviation from the contract's terms, conditions, requirements, specifications, details, and
schedules. Database warehousing the QAP and inspection reports will be created on a shared
drive such as SharePoint or OneDrive.
37.2 The Quality Assurance Inspector may be the Facilities Maintenance Supervisor or Owner's staff
so designated by the Facilities Maintenance Supervisor and is responsible for the day-to-day
inspecting and monitoring of the Contractor's work. The responsibilities of the Quality
Assurance Inspector include, but are not limited to, inspecting the work to ensure compliance
with the contract requirements, documenting through written reports the results of all inspections
conducted, following through to ensure that all defects and om�ssions are corrected, conferring
with representatives of the Contractor regarding any problems encountered in the performance
of the work and generally assisting the Facilities Maintenance Supervisor in the administration
of the contract.
37.3 The Owner has the right to inspect and test all services called for by the contract, to the extent
practical, at al I times and places during the term of the contract. Inspections by Quality Assurance
Inspectors will occur randomly and may be either partial or full inspections. The Owner will
provide copies of all inspection reports to the Contractor monthly. The Owner will perform
inspections and tests in a manner that will not unduly delay the work.
37.4 If any of the services do not conform to contract requirements, the Owner may require the
Contractor to perform the services again in conformity with contract requirements, at no increase
in contract amount. When the defects cannot be corrected by re-performance, the Owner may:
37.4.1 Require the Contractor to take necessary action to ensure that future performance conforms
to contract requirements, and
37.4.2 Reduce the contract price to reflect the reduced value of the services performed.
37.5 If the Contractor fails to promptly perform the services again or to take necessary action to assure
future performance in conformity with contract requirements, the Owner may:
37.5.1 By contract or otherwise, perform or have performed the services and charge to the
Contractor any cost incurred by the Owner, or
37.5.2 Terminate the contract for default.
Summarized List of Duties Performed
by
Custodial Services
1 Clean and restock the restrooms Numerous times daily
2 Clean meeting rooms after each meeting (wipe off the tables, As requiredlseveral times daily
vacuum, return di dishes to Lunchroom, deodorize the room)
3 Clean entry glass Twice daily
4 Clean lunchrooms Twice daily
5 Clean and disinfect showers Daily
6 Clean display cases Daily
7 Clean door handles, push plates and kick plates Daily
8 Clean flower beds Daily
9 Clean outside ash receptacles Daily
l0 Clean telephones Daily
11 Clean water fountains Daily
12 Damp-mop (all hard-surfaced floors) Daily
13 Dust Daily
14 Empty all trash cans (and re-line when necessary) Daily
15 Empty recycle containers Daily
16 Police and clean outside & parking lots Daily
17 Clean walls spot in restrooms Daily
18 Scrape gum & candy off sidewalks Daily
19 Spot clean walls Daily
20 Sweep & damp-mop kitchens Daily
21 Sweep & dust-mop (all hard-surfaced floors & stairs) Daily
22 Vacuum (carpeted floors) Daily
23 Spot-clean (carpeted floors) Daily as needed
24 Refill paper dispensers Daily as often as needed
25 Clean the elevators Dailylor more often if needed
26 Set-up meeting rooms Daily according to schedule provided by user
de artment
27 Clean air vents Weekly
28 Clean ledges Weekly
29 Clean window sills Weekly
30 Spray-buff (hard-surfaced floors) Weekly
31 Refill sanitary supplies machines At least monthlylor as often as needed
32 Dust wood baseboards Monthly
33 Restroom walls thoroughly scrubbed down and disinfected Quarterly
34 Clean ceilings As often as needed
35 Shampoo carpet As scheduled
36 Strip, seal & wax (all hard-surfaced floors & stairs) As scheduled
Miscellaneous Services Provided
by
Custodial Services
1 Collect recyclable materials and deposit into bins Daily
2 Clean microwave ovens Daily or as needed
3 Pressure wash east walks the night before City Council meetings (city Evening before meetings
hall location, weather permitting)
4 Give directions to the public As requested
5 Move furniture, boxes, etc. during work hours As requested
6 Clean refrigerators & stoves As requested or as needed
Additional Miscellaneous Services Provided
by
Custodial Services
at Health Department
1 Clean all laboratory sinks Daily
2 Clean Dental Lab Daily
3 Clean up spills or accidents regarding body fluids, etc. Daily as needed
4 Clean exam tables and side tables after each Clinic Session As requested
5 Biohazard waste will be taken to lab personnel for autoclaving As requested
APPENDIX A TO
SPECIFICATIONS FOR
CUSTODIALSERVICES
DEFICIENCY CORRECTION REPORT
The following thorough cleaning/correction has been made in the following areas in accordance with the Owner's Quality
Assurance Program.
Building/Area/Room #
l. Sweep Floor
2. Wet Mop Floor
3. Machine/Hand Scrub
4. Trash Removal
5. Clean Mirrors
6. Clean Partition Walls
7. Clean Walls
8. Clean Receptacles
9. Restocking:
a. Toilet Tissue
b. Paper Towels
c. Soap Dispensers
d. Sanitary Napkin Bag
e. Seat Covers
f. Other
j. Spray Buffing
k. Clean Walls up to 84"
I. Other
1. Clean Commode
2. Clean Commode
3. Clean Commode
4. Clean Urinal
5. Clean Urinal
6. Clean Urinal
7.
8.
9. Room/Lobby/Entrance/Corridor Cleaning
a. Vacuum/Sweep Floor
b. Spot Clean/Spot Mop Floor
c. Trash Removal
d. Empty/Clean Ashtrays
e. Sweep/Wet MoplScrub Floor
f. BonnebShampoo Carpet
g. Extract Carpet
h. Clean & Recoat Floor
i. Strip & Refinish Floor
REMARKS:
WORK COMPLETED BY: DATE:
RE-INSPECTED BY: DATE:
SUBM[TTED BY: DATE:
CUSTODIAL INSPECTION CHECKLIST
Building/Area/Room #.
Employee No.Mame
Work Performed Adequately in Accordance with Schedule of Cleaning Requirements:
TOILET CLEAIVING
Item
Sweep Floors
Wet Mop/Scrub Floors
Trash Removal
Clean Mirrors
Clean Partition Walls
Spot Clean Walls
Clean Receptacles
Servicing:
Toilet Tissue
Paper Towels
Soap Dispensers
Sanitary Napkin Bags
Seat Covers
Other
Clean Commodes
Clean Urinals
Clean Washbasins
Wash Walls
Vacuum/Sween/Dust Mon
Trash Removal
Entrance Glass - Clean
Other Glass - Clean
Empty/Clean Ashtrays/Stands
Spot Clean Carpet
Bonnet Clean Carpet
Shampoo Carpet
Extract Carpet
Spray Buff Floors
Clean & RecoatFloors
Strip & Refinish Floors
,., ..,_„- - �_ ,,...
REMARKS:
Yes
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O
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No
0
0
0
0
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O
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O
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■
■
■
■
■
■
■
■
■
■
■
■
■
Date
ROOM CLEANING
Item
Vacuum/Sweep Floors
Spot Clean/Spot Mop Floors
Trash Removal
Empty/Clean Ashtrays
Dust Desks, File Cabinets, Etc.
Under Dusting
Low Dusting up to 84" - Walls
Spot Clean Walls up to 84"
Other
Bonnet/Shampoo Carpet
Sweep/Wet Mop/Scrub
Spray Buff
Clean & Recoat
1.
2._
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
PERIODICS
Yes
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No
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D
0
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O
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INSPECTED BY: DATE:
CORRECT[ONS MADE BY: _DATE:
PARTY HOUSE INSPECTION CHECKLIST
PARTY HOUSE SERVICED
RESTROOM SERVICES
Item
Sweep Floors
Wet Mop/Scrub Floors
Trash Removal
Clean Mirrors
Clean Partition Walls
Spot Clean Walls
Clean Receptacles
Servicing:
Toilet Tissue
Paper Towels
Soap Dispensers
Sanitary Napkin Bags
SeatCovers
Other
Clean Commodes
Clean Urinals
Clean Washbasins
Wash Walls
High/Low
Yes
❑
O
O
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0
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No
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O
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�
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DATE
MAINTENANCE
Item
Floors
Walls
Trash Removed
Countertops
Restroom Fixtures
Plumbing
Electrical (plugs, switches, etc.)
Lights Out
Locks Damaged
Windows Broken
Appliances (stoves,
Other
Comments
PERIODICS
Vacuum/Sweeo/Dust Mon
Trash Removal
Entrance Floor area
Entrance Glass - Clean
Other Glass - Clean
All Areas - High/Low dusting
Empty/Clean Ashtrays/Stands
Spot Clean Carpet
Bonnet Clean Carpet
Shampoo Carpet
Extract Carpet
Strip & Refinish Floors
,., ..,_„- - �_ ,,.,�
REMARKS:
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O
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Clean & RecoatFloors
Strip & Refinish
Spray Buff Floors
Interior/Exterior windows
Yes
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�
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0
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O
No
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O
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O
INSPECTED WEDNESDAY @ 1 PM BY: DATE:
INSPECTED FR[DAY c�i 10 AM BY: DATE:
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0
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CLEANING QUALITY REQUIREMENTS
USED FOR INSPECTIONS
CLEANING REQUIREMENTS QUALITY REQUIREMENTS
INTERIOR CLEANING
DAILY: Unless otherwise indicated.
1. Thoroughly sweep andlor vacuum full floor After THOROUGHLY SWEEPING, the floors shall be clean and
area. Clean and polish all interior and exterior free of trash and foreign matter. No dirt or debris shall be left.
metal doorknobs, push bars, kickplates, railings, behind equipment or machine, under furniture or behind doors.
and other metal surfaces. Clean handrails. Clean After THOROUGHLY VACUUMING, the carpet shall be clean and
spots and marks off walls and doors, dust all free of dirt, dust balls and other debris. Nap on carpets shall lie in
surfaces. one direction After vacuuming.
After METAL POL[SHING, metal surfaces shall be free of smears,
stains, and finger marks. They shall be clean and bright and polished
to a uniform luster.
After DUST[NG, there shall be no dust streaks. Corners, crevices,
moldings, and ledges shall be free of all dust. There shall be no oils,
s ots, or smud es on dusted surfaces caused b e ui ment.
2. Damp mop all hard and resilient floors. After DAMP MOPPING, the floors shall be free of streaks, mop
strand marks and skipped areas.
Walls, baseboards, and other surfaces shall be free of splashing and
markings from the equipment.
The finished area should have a uniform luster.
3. Clean both sides of entrance glass and glass After GLASS CLEANING, all glass shall be clean and free of dirt,
surroundin doors within reach. rime, dust, streaks, watermarks, and s ots and shall not be cloud .
4. Spot clean carpet to remove all spots and stains. After SPOT CLEANING CARPET, excessive build-up, spillage, or
crusted material shall have been removed along with spots, smears,
and stains.
There shall be no evidence of fuzzing caused by excessive rubbing
or brushing. Cleaned areas shall blend with adjacent areas of
car etin .
5. Dust horizontal surfaces. After DUST(NG, there shall be no dust streaks. Comers, crevices,
moldings, and ledges shall be free of dust, dirt, and cobwebs. There
shall be no marks caused b cleanin tools.
6. Clean spots and marks off walls. After SPOT CLEANING, smudges, marks, or spots shall have been
removed without causin unsi htl discoloration.
7. Clean kickplates, push plates, and bars on doors, After CLEANING, metal surfaces shall have a lustrous appearance.
doorknobs, and other metal surfaces. There shall be no smears, stains, or fin er marks.
8. Prior to building occupanYs official starting After SERVICING, all supplies shall be provided and dispensers
time, empty, supply, service and clean, using a filled. Waste receptacles shall be emptied and disinfected and new
quat-type germicidal detergent, paper towel, bag inserted.
toilet tissue, soap, seat cover and sanitary Outside of receptacles, dispensers shall be clean and bright with no
napkin dispensers, and waste receptacles. water spots, streaks, lint, or dust. If stainless, shall have no oil
Replace used non-permeable bag from sanitary residue.
napkin disposal with a new one. Put in separate Dispensers: Paper towels and toilet paper dispensers are checked and
container for discarding (Blood Borne Pathogen restocked throughout the day. The sanitary supplies machines are
Precaution . restocked monthl or more often if the run out.
9. Clean all fixtures, including metal and chrome, After F[XTURE CLEANMG porcelain fixtures and metal surfaces
flush handles, piping, water closets, commodes, (washbasins, urinals, commodes, water pipes, stalls, etc.) shall be
urinals, washbasins and mirrors, clean walls clean and bright. There shall be no dust, spots, stains, rust, green
surrounding receptacles, dispensers and fixtures, mold, encrustation, excess moisture, or cleanerlpolish stains and
using a quat-type germicidal detergent. (An acid smears.
andlor non-acid bowl cleaner may be used in Mirrors: The restroom mirrors are checked and cleaned as needed
commodes and urinals). Rinse and raise throughout the day and cleaned thoroughly by the night custodians
commode seats. every evening.
Sinks: The sinks are checked and cleaned as needed throughout the
day and are cleaned and sanitized thoroughly by the night custodians
every evening.
Vanities: The vanities are checked and cleaned and sanitized as
needed throughout the day and again by the night custodians.
Commodes and Urinals: The commodes and urinals are kept clean
throughout the day and are cleaned, sanitized and thoroughly
washed usin a disinfectand ermicide s ra ) ni htl .
10. Spot clean other restroom surfaces. Thoroughly After SPOT CLEANING, smudges, marks, or spots shall have been
dust horiwntal surfaces. removed without causing unsightly discoloration.
After THOROUGHLY DUSTING, there shall be no dust streaks.
Corners, crevices, moldings, and ledges shall be free of all dust.
There shall be no oils, spots, or smudges on dusted surfaces caused
by cleaning tools.
NOTE: Restroom walls are spot cleaned nightly and thoroughly
scrubbed down and disinfected uarterl .
1 l. Sweep and wet mop floors using a quat-type After SWEEPING, WET MOPPING OR SCRUBBING, the floors
germicidal detergent. shall be clean and free of dirt, water streaks, mop strings, gum,
grease, tar, etc., and present an overall appearance of cleanliness. All
surfaces shall be dry and comers clean.
Restroom floors are swept and damp-mopped (using a disinfectant/
germicide solution) nightly. Floor under urinal in restroom across
from Room 103 in Municipal Building is damp-mopped and
disinfected hourly from 9:00 AM to 4:00 PM using a quat-type
ermicidal deter ent.
l2. Frequently during the day, check restrooms and After SERVICING — see Quality Requirement outlined in Paragraph
empty full waste receptacles, service dispensers, A.8 above.
clean fixtures, and police as traffic demands. After POL[CING, restrooms shall be free of all paper, trash, empty
bottles, and other discarded material.
Empty all trash receptacles and reline: All restroom trash receptacles
are checked throughout the day by the daytime custodian and
emptied as needed. The night custodians empty all restroom trash
rece tacles and fit with a new liner. This is done on a dail basis.
l3. Service and maintain all Owner furnished After SERVICING MACHINES monthly, they will be full. In case
machines. The Contractor will furnish all of malfunction of the machines, the Contractor will be responsible
sanitary supplies and will refill monthly. All for reimbursement of coins lost in the machines. The Owner will
revenue from the machines shall belong to the repair andlor replace machines that are beyond economical repair.
Contractor.
14. Empty wastebaskets and remove trash to a After SOLID WASTE COLLECT[ON, all waste generated in the
designated area. building shall be collected and removed to storage areas designated
for trash by the Facilities Maintenance Supervisor.
Wastebaskets shall be free of dust, ashes, paper, pencil shavings,
etc., and relined with a non-permeable bag.
All containers utilized for storage of waste material at collection
points must be fireproof. Other containers for room-to-room
collecting shall be of a flame retardant, non-combustible material to
be approved by the Facilities Maintenance Supervisor.
Contract em lo ees shall not smoke while collectin trash.
I 5. Remove debris by screening all sand in ash ums After CLEANING, ashtrays shall be free of ashes, dust, streaks and
and replenish sand as required. Sand shall be spots, and replaced in original position.
su lied b Contractor.
16. As directed by the Facilities Maintenance After EMPTYING, see Quality Requirement A.14 above.
Supervisor, all containers with recycled items
(paper, aluminum, etc.) will be emptied and
contents removed to a designated area or
Rec cle Dum ster.
17. Sweep andlor vacuum steps and landings. Dust After SWEEPING OR VACUUMING, the steps and landings shall
railings, ledges, grilles, fire apparatus, doors, be free of loose dirt, dust, streaks, gum, tar, and other foreign
and heating/cooling equipment. substances.
After DUSTING, railings, ledges, grilles, fire apparatus, doors, and
heating/cooling equipment shall be dust free in corners and crevices.
There shall be no oil, s ots, or smud es on dusted surfaces.
18. Polish interior of elevator cab if stainless or After WOODISTAINLESS POL[SHING, surfaces should be free of
wood (clean otherwise), clean handrails. dirt, dust, streaks, and spots. Surfaces should have a polished and
Cleanlpolish interior and exterior doors and lustrous appearance. There shall be no visible polish or cleaner
doorframes at each landing. [f carpeted, floor residue.
should be vacuumed.
19. Clean tops of breakroom tables and damp wipe After CLEANING, tables shall be clean with no trash or foodstuff
usin a uat- e ermicidal deter ent. on to s. Tables will be d After dam wi in .
20. Clean all vertical and horizontal surfaces around After CLEANING, all vertical and horizontal surfaces, including
and telephones themselves using a quat-type both sides of glass, and the telephone shall be clean and free of dirt,
cleaner. dust, streaks, and s ots.
WEEKLY: Unless otherwise indicated
21. Damp mop and spray buff all resilient floors. After DAMP MOPPING AND SPRAY BUFFING, the floors shall
be free of streaks, mop marks, strings, marks, and skipped areas.
Walls, baseboards, stall bases, and other surfaces shall be free of
splashing and markings from the equipment. The finished area will
have a uniform luster.
22. Wet mop steps, risers, and landings. Spot clean After WET MOPPING, steps, risers, and landings shall be free of
walls. dirt, water streaks, strings, gum, tar, grease, etc., and present an
overall appearance of cleanliness. All surfaces shall be dry and the
corners clean.
After SPOT CLEANING, smudges, marks, or spots shall have been
removed without causin unsi htl discoloration.
23. Clean and polish elevator door tracks. After CLEANING AND POLISH[NG door tracks, they shall be free
of oil, rease, um, tar, and dirt.
MONTHLY:
24. Damp wipe andlor sponge mop walls, stall After DAMP WIPING, all dirt, dust, water stains, spots, streaks, and
partitions, doors, window frames, sills, and smudges shall be removed from the surfaces.
waste receptacles using a quat-type germicidal After SCRUBBING — See Quality Requirement outlined in number
detergent. Scrub ceramic tile floors with an 1 l.
abrasive bristle brush on a floor machine.
25. Thoroughly dust all wall surfaces, also vertical After THOROUGHLY DUSTING, there shall be no dust streaks,
surfaces and under surfaces (knee wells, chair oil, spots, or smudges on dusted surfaces caused by equipment.
rungs, table legs, etc.). Corners, crevices, moldings, and ledges shall be free of dust, dirt,
and cobwebs.
UARTERLY: Unless otherwise indicated
26. Clean metal door thresholds. After CLEANING THRESHOLDS, they shall be clean and free of
oil, rease, um, dirt, and rime.
27. Dust all blinds in the building. Defective cords After DUST[NG, both sides of blind slats shall be free of dust.
and tapes should be reported to the Facilities
Maintenance Supervisor.
SEMI-ANNUALLY: Unless othecwise indicated
28. Wash all exterior glass, glass over and in After WASHING, glass shall be clean and free of dirt, grime,
exterior and vestibule doors, and all plate glass streaks, and excessive moisture and shall not be cloudy. Window
around entrances, lobbies, and vestibules. sashes, sills, and other surroundings of interior glass shall be wiped
Outside of windows must be washed from free of drippings and other watermarks.
outside; windows will not be pivoted. Both
sides of all windows will be washed during the
same inspection period. Schedule will be
approved by the Facilities Maintenance
Su ervisor.
ANNUALLY: Unless otherwise indicated
29. Strip and apply four coats of floor finish to all After STRIPPING, all old finish shall be removed. There shall be no
hard and resilient floors. evidence of rust, burns, or scuffmarks. There shall be no build-up of
old finish.
After FMISHING, walls and other surfaces shall be free of finish
residue and marks from equipment. Floors and baseboards will be
free of streaks, mop strand marks and skipped areas. The finished
area shall have a uniform luster.
30. Carpeting should be shampooed and extracted. After SHAMPOOING AND EXTRACTING, carpeting will be
clean and free of dirt, dust, spots, and stains. There shall be no
evidence of fuzzin or mattin and colors shall be clear and even.
31. Wipe down and treat surfaces of wood paneling After WIPING DOWN & TREATING WOODPANELING,
using a product containing carnauba wax. paneling shall be free of dirt, dust, spots, or an oily appearance. The
wax must be rubbed into the anelin .
32. Scrub steps, risers, and landings. After SCRUBBING, steps, risers, and landings shall be free of dirt,
water streaks, strings, gum, tar, grease, etc., and present an overall
appearance of cleanliness. All surfaces shall be dry and the corners
clean.
Services to be Performed as Re uired to Maintain Quali Standards:
33. Clean slate and/or dry-erase boards as requested After CLEANING, the boards shall be completely clear and have no
usin manufacturer's recommended roducts. " hosY' letters. There shall be no dust in tra s.
34. Pressure wash east entry area of the Citizens Citizens Tower location
Tower the night before all City Council
meetin s.
Pressure wash entry areas of all buildings as needed All Locations
or requested to remove bird droppings, spills,
etc.
EXTERIOR CLEANING
DAILY:
35. Sweep entrances, landings, steps, and sidewalks After SWEEP[NG, areas shall be free of all trash. No dirt shall be
adjacent to entrances in the morning before the left where sweepings were picked up.
occupants' official starting time.
36. Policing all sidewalks, parking areas, After POLICING, areas shall be free of all paper, trash, empty
drivewa s, lawns, etc. bottles, and other discarded material.
37. Damp-wipe all hand rails. After DAMP-WIPING, metal or wood, handrails shall be clean and
free of smears, stains, and fin er marks.
Custodial Services Facility Data
(Item #1)
Municipal Square
916 Texas Avenue
ITEM QUANTITY
Elevator 2
Phones 2g2
Offices 146
Work Stations 122
Computers 29g
Restrooms 23
Windows (Including those in doors) 331
Water Fountains 13
Conference Rooms 12
Carpet Square Feet — Unobstructed 7,925
Carpet Square Feet — Obstructed 59,802
Hard Floor Square Feet — Unobstructed 16,128
Hard Floor Square Feet — Obstructed 20,341
Janitor Closets 6
Stairwel Is �
Entrances 11
Sidewalk, Patio, Covered Spaces Sq. Ft. 33,271
Recycle Bins 14
Sq. Ft. Undeveloped Area NA
Frequency of Cleaning Communication Center & Police
Desk Sergeant Area: Daily.
The rest: Weekda s.
Hours Cleaned PD Administration, Narcotics, &
Detectives Areas:
8:00 AM — 5:00 PM
The rest:
S:OO PM - 8:00 AM
NOTE 1: All Custodial staff must pass a Police Department background check.
NOTE 2: One Day Porter Custodian present from 8:00 AM to 5:00 PM. Both day and night
custodians are responsible for setting up and taking down tables and chairs for classes,
meetings, etc.
NOTE 3: Floor Care Schedule.
• Hard Surfaces
o Strip and refinish annually.
❑ Scrub and re-coat quarterly.
o Ticket area, Juvenile detention and hallways will be top scrubbed semi-annually.
• Carpets cleaned semi-annually.
a Vacuum wall carpet in Police Briefing Room quarterly.
Custodial Services Facility Data
(Item #2)
Citizens Tower (City Hall)
1314 Avenue K
ITEM QUANTITY
Elevator 5
Phones 425
Offices 76
Work Stations 130
Computers 166
Restrooms 30
Windows (Including those in doors) 263
Water Fountains 13
Conference Rooms � 6
Carpet Square Feet — Unobstructed 6,504
Carpet Square Feet — Obstructed 61,630
Hard Floor Square Feet — Unobstructed 4,624
Hard Floor Square Feet — Obstructed 12,409
Janitor Closets 2
Stairwel Is 3
Entrances 3
Sidewalk, Patio, Covered Spaces Sq. Ft. 9,357
Recycle Bins 12
Sq. Ft. Undeveloped Area 3,475
Frequency of Cleaning Monday — Friday
Hours Cleaned 5:00 PM 8:00 AM
NOTE 1: Three Day Porter Custodians present from 7:00 AM to 5:00 PM. Both day and night
custodians are responsible for setting up and taking down tables and chairs for classes,
meetmgs, etc.
NOTE 2: Clean the exterior of the outside windows of Room 101 (and their frames) monthly.
NOTE 3: Print Shop needs to be cleaned between 3:00 PM and 4:00 PM.
NOTE 4: Floor Care Schedule.
• Hard surfaces
❑ Strip and refinish annually.
❑ Scrub and re-coat quarterly.
• Carpets cleaned semi-annually.
❑ Main front corridor will be refinished quarterly.
o Other traftic areas will be top scrubbed semi-annually.
Custodial Services Facility Data
(Item #3)
Health Department
806 18`h Street
ITEM QUANTITY
Elevator 0
Phones 10
Offices 8
Work Stations 10
Computers 10
Restrooms 3
Windows (Including those in doors) 8
Water Fountains 1
Conference Rooms 1
Carpet Square Feet — Unobstructed 0
Carpet Square Feet — Obstructed 1,400
Hard Floor Square Feet — Unobstructed
Hard Floor Square Feet — Obstructed 4,400
Janitor Closets 1
Stairwells 1
Entrances 3
Sidewalk, Patio, Covered Spaces Sq. Ft. 500
Recycle Bins 0
Sq. Ft. Undeveloped Area
Frequency of Cleaning Monday — Friday
Hours Cleaned 7:30 AM — 4:30 PM
OTHER: Bio Hazardous Waste Container (1)
Televisions (1)
Examination Rooms (2)
Laboratory ( I )
NOTE 1: One Day Porter Custodian present from 7:30 AM — 4:30 PM.
NOTE 2: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually.
�� Scrub and re-coat annually.
o Corridors and other traffic areas will be top scrubbed semi-annually.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #4)
Building Services Maintenance Shop
405 34'h Street
ITEM QUANTITY
Elevator �
Phones 6
Offices 1
Work Stations 6
Computers 6
Restrooms �
Windows (Including those in doors) 6
Water Fountains �
Conference Rooms �
Carpet Square Feet — Unobstructed �
Carpet Square Feet — Obstructed �
Hard Floor Square Feet — Unobstructed �
Hard Floor Square Feet — Obstructed 674
Janitor Closets �
Stairwel Is �
Entrances �
Sidewalk, Patio, Covered Spaces Sq. Ft. 64
Recycle Bins �
Sq. Ft. Undeveloped Area �
Frequency of Cleaning Tuesday & Friday
Hours Cleaned 8:00 AM — 5:00 PM
OTHER: Storage Room (1)
NOTE 1: Floor Care Schedule.
• Hard surfaces
a Strip and refinish annually.
o Scrub and re-coat annually.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #5)
Police Storage (Property Room)
816 Texas Avenue
ITEM QUANTITY
Elevator 0
Phones 6
Offices 2
Work Stations 6
Computers 3
Restrooms 2
Windows ([ncluding those in doors) 3
Water Fountains 2
Conference Rooms 0
Carpet Square Feet - Unobstructed 0
Carpet Square Feet - Obstructed 8,Q41
Hard Floor Square Feet - Unobstructed 0
Hard Floor Square Feet - Obstructed 1,198
Janitor Closets 0
Stairwel Is 0
Entrances 1
Sidewalk, Patio, Covered Spaces Sq. Ft. 0
Recycle Bins �
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Every other Wednesday
Hours Cleaned 7:00 AM - 12 PM
NOTE 1: All Custodial staff must pass Police Department background check.
NOTE 2: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually.
❑ Scrub and re-coat annually.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #6)
Citibus Administration Building
801 Texas Avenue
ITEM QUANTITY
Elevator 1
Phones 23
Offices � 9
Work Stations 33
Computers 33
Restrooms 6
Windows ([ncluding those in doors) 53
Water Fountains 0
Conference Rooms �
Carpet Square Feet - Unobstructed 1,379
Carpet Square Feet - Obstructed 3,800
Hard Floor Square Feet - Unobstructed 2,538
Hard Floor Square Feet - Obstructed �,147
Janitor Closets Z
Stairwells 2
Entrances 5
Sidewalk, Patio, Covered Spaces Sq. Ft. 5,447
Recycle Bins �
Sq. Ft. Undeveloped Area �
Frequency of Cleaning Monday - Friday
Hours Cleaned 5:00 PM - 8:00 AM
NOTE 1: One set of restrooms are located in the Light Maintenance Shop area.
NOTE 2: Floor Care Schedule.
• Hard surfaces
❑ Strip and refinish annually.
a Scrub and re-coat quarterly.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #7)
Fleet Services (Garage)
206 Municipal Drive
ITEM QUANTITY
Elevator 0
Phones 12
Offices 5
Work Stations 5
Computers 8
Restrooms 2
Windows ([ncluding those in doors) 14
Water Fountains 0
Conference Rooms 1
Carpet Square Feet Unobstructed 0
Carpet Square Feet - Obstructed 2,694
Hard Floor Square Feet - Unobstructed 0
Hard Floor Square Feet - Obstructed 2,306
Janitor Closets �
Stairwel Is 2
Entrances Z
Sidewalk, Patio, Covered Spaces Sq. Ft. 120
Recycle Bins 3
Sq. Ft. Undeveloped Area �
Frequency of Cleaning Monday - Friday
Hours Cleaned 4:00 PM - 8:00 AM
OTHER: Breakroom (I)
Locker Room (1)
Waiting Room (1)
Showers (1)
Parts Dept (1)
NOTE 1: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually.
o Scrub and re-coat annually.
❑ Corridors and other traffic areas will be top scrubbed semi-annually.
• Carpets cleaned semi-annually.
NOTE 2: Power wash the steel stairs once every other month.
Custodial Services Facility Data
(Item #8)
Solid Waste Administration
208 Municipal Drive
ITEM QUANTTTY
Elevator 0
Phones 13
Offices 7
Work Stations 6
Computers 9
Restrooms 4
Windows (Including those in doors) l7
Water Fountains 1
Conference Rooms �
Carpet Square Feet — Unobstructed 0
Carpet Square Feet — Obstructed 1,724
Hard Floor Square Feet — Unobstructed 415
Hard Floor Square Feet — Obstructed 2,788
Janitor Closets 1
Stairwells 1
Entrances 3
Sidewalk, Patio, Covered Spaces Sq. Ft. 200
Recycle Bins 3
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Monday — Friday
Hours Cleaned 4:00 PM — 8:00 AM
OTHER: Locker Room (1)
NOTE 1: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually.
o Scrub and re-coat annually.
o Corridors and other traffic areas will be top scrubbed semi-annually.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #9)
Municipal Hill - Electric Distribution
404 Municipal Drive
ITEM QUANTITY
Elevator �
Phones 36
Offices 2 �
Work Stations ��
Computers � 2
Restrooms 5
Windows (Including those in doors) 39
Water Fountains 3
Conference Rooms 2
Carpet Square Feet Unobstructed 11,450
Carpet Square Feet - Obstructed 4,100
Hard Floor Square Feet - Unobstructed 14,000
Hard Floor Square Feet - Obstructed g,1 �2
Hard Floor Square Feet - Obstructed - Subst Crew Room 668
Hard Floor Square Feet - Obstructed - Powerline Shop 319
Janitor Closets 1
Stairwells 4
Entrances 5
Sidewalk, Patio, Covered Spaces Sq. Ft. 3,400
Recycle Bins 0
Sq. Ft. Undeveloped Area 1,350
Frequency of Cleaning Monday Friday
Hours Cleaned One Custodian present
8:00 AM - 5:00 PM
OTHER: Stripping, waxing, and re-coating to be done after hours.
NOTE 1: Carpets in traffic and public areas require monthly shampooing.
NOTE 2: Custodian is responsible for setting up and taking down tables and chairs for classes,
meetings, etc.
NOTE 3: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually.
❑ Scrub and re-coat annually.
❑ Corridors and other traffic areas will be top scrubbed semi-annually.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #10)
Water/Streets/Welding Shop
406 Municipal Drive
ITEM QUANTITY
Elevator �
Phones 26
Offices 25
Work Stations �
Computers 19
Restrooms 3
Windows (Including those in doors) 15
Water Fountains �
Conference Rooms �
Carpet Square Feet — Unobstructed 640
Carpet Square Feet — Obstructed 4,724
Hard Floor Square Feet — Unobstructed 480
Hard Floor Square Feet — Obstructed 2,581
Hard Floor Square Feet — Obstructed — WU Shop 761
Janitor Closets �
Stairwells �
Entrances 4
Sidewalk, Patio, Covered Spaces Sq. Ft. 2,540
Recycle Bins �
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Monday — Friday
Hours Cleaned 8:00 AM — 5:00 PM
OTHER: Stripping, waxing, and re-coating of floors to be done between 5:00 PM & 8:00 AM or
on the weekend.
NOTE 1: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually.
o Scrub and re-coat annually.
o Corridors and other traffic areas will be top scrubbed semi-annually.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #11)
Pipeline Maintenance
406 Municipal Drive
ITEM QUANTITY
Elevator �
Phones g
Offices g
Work Stations 3
Computers g
Restrooms 2
Windows (Including those in doors) 5
Water Fountains 2
Conference Rooms (Meeting Rooms) 0
Carpet Square Feet - Unobstructed 0
Carpet Square Feet - Obstructed 818
Hard Floor Square Feet - Unobstructed 441
Hard Floor Square Feet - Obstructed 2,085
Janitor Closets 1
Stairwells �
Entrances 2
Sidewalk, Patio, Covered Spaces Sq. Ft. 100
Recycle Bins 1
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Monday - Friday
Hours Cleaned 8:00 AM - 5:00 PM
NOTE 1: Floor Care Schedule.
• Hard surfaces
c, Strip and refinish annually.
o Scrub and re-coat annually.
❑ Corridors and other traffic areas will be top scrubbed semi-annually.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #12)
UCSC
1401 Avenue K
ITEM QUANTITY
Elevator �
Phones 155
Offices 134
Work Stations 35
Computers 115
Restrooms � Z
Windows (Including those in doors) 154
Water Fountains 5
Conference Rooms (Meeting Rooms) 6
Carpet Square Feet — Unobstructed 9,997
Carpet Square Feet — Obstructed 46,726
Hard Floor Square Feet — Unobstructed 2>427
Hard Floor Square Feet — Obstructed 7,583
Janitor Closets 4
Stairwells 3
Entrances � 2
Sidewalk, Patio, Covered Spaces Sq. Ft. 800
Recycle Bins �
Sq. Ft. Undeveloped Area 4,000
Frequency of Cleaning Monday — Friday
Hours Cleaned 5:00 PM — 8:00 AM
OTHER: Storage Rooms (2)
Ceiling Air Grills (26)
IYOTE 1: One Day Porter Custodian present from 8:00 AM to 5:00 PM. Both day and night
custodians are responsible for setting up and taking down tables and chairs for classes,
meetings, etc.
NOTE 2: Custodian is responsible for setting up and taking down tables and chairs for classes,
meetings, etc.
NOTE 3: Floor Care Schedule.
• Hard surfaces
c� Strip and refinish annually
c� Scrub and re-coat annually
�� Corridors and other traffic areas will be top scrubbed semi-annually.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #13)
Land Application
4602 East 19th Street
ITEM QUANTITY
Elevator �
Phones �
Offices 4
Work Stations �
Computers 3
Restrooms 2
Windows (Including those in doors) 12
Water Fountains �
Conference Rooms (Meeting Rooms) 1
Carpet Square Feet - Unobstructed �
Carpet Square Feet - Obstructed 900
Hard Floor Square Feet - Unobstructed 0
Hard Floor Square Feet - Obstructed 1,075
Janitor Closets �
Stairwells �
Entrances 2
Sidewalk, Patio, Covered Spaces Sq. Ft. 20
Recycle Bins �
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Monday, Wednesday, Friday
Hours Cleaned 8:00 AM - 5:00 PM
NOTE 1: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #14)
Solid Waste North Landfill
Gate House and Maintenance Building
17304 North FM 2528
ITEM QUANTITY
Elevator 0
Phones 12
Offices 6
Work Stations 2
Computers g
Restrooms 4
Windows (Including those in doors) 42
Water Fountains �
Conference Rooms (Meeting Rooms) 1
Carpet Square Feet — Unobstructed �
Carpet Square Feet — Obstructed �
Hard Floor Square Feet — Unobstructed 658
Hard Floor Square Feet — Obstructed 2,893
Janitor Closets �
Stairwel Is �
Entrances 3
Sidewalk, Patio, Covered Spaces Sq. Ft. 200
Recycle Bins g
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Monday — Friday
Hours Cleaned After 5:30 PM
NOTE 1: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually.
o Scrub and re-coat annually.
❑ Corridors and other traffic areas will be top scrubbed semi-annually.
Custodial Services Facility Data
(Item #IS)
Solid Waste (Old Landfill)
6500 North Avenue P
ITEM QUANTITY
Elevator �
Phones 5
Offices 3
Work Stations �
Computers 4
Restrooms �
Windows (Including those in doors) 7
Water Fountains 0
Conference Rooms �
Carpet Square Feet - Unobstructed �
Carpet Square Feet - Obstructed 0
Hard Floor Square Feet - Unobstructed 0
Hard Floor Square Feet - Obstructed 1,032
Janitor Closets �
Stairwells �
Entrances 2
Sidewalk, Patio, Covered Spaces Sq. Ft. 0
Recycle Bins �
Sq. Ft. Undeveloped Area �
Frequency of Cleaning Monday - Friday
Hours Cleaned After 5:30 PM
NOTE 1: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually.
o Scrub and re-coat annually.
Custodial Services Facility Data
(Item #16)
Water Treatment Offices & Shop
6001 North Guava Avenue
ITEM QUANTITY
Elevator 2
Phones 27
Offices Z�
Work Stations 32
Computers � 4
Restrooms 6
Windows (Including those in doors) 100
Water Fountains 4
Conference Rooms, Training Rooms, Lunchrooms 3
Carpet Square Feet — Unobstructed �
Carpet Square Feet — Obstructed 2,410
Hard Floor Square Feet — Unobstructed 1,637
Hard Ploor Square Feet - Obstructed g,6gg
Janitor Closets 4
Stairwelis 5
Entrances 3
Sidewalk, Patio, Covered Spaces Sq. Ft. 1,000
Recycle Bins 3
Sq. Ft. Undeveloped Area �
Frequency of Cleaning Monday — Friday
Hours Cleaned 8:00 AM — 5:00 PM
NOTE 1: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually.
o Scrub and re-coat annually.
o Corridors and other traffic areas will be top scrubbed semi-annually.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #17)
Southeast Water Reclamation Plant, Admin & Lab Bldg.
3603 Guava Avenue
ITEM QUANTITY
Elevator �
Phones 25
Offices 6
Work Stations 9
Computers 23
Restrooms 3
Windows (Including those in doors) 216
Water Fountains 3
Conference Rooms (Meeting Rooms) 2
Carpet Square Feet - Unobstructed 0
Carpet Square Feet - Obstructed 2,969
Hard Floor Square Feet - Unobstructed 2,310
Hard Floor Square Feet - Obstructed 4,620
Janitor Closets 2
Stairwel Is 1
Entrances 5
Sidewalk, Patio, Covered Spaces Sq. Ft. 3,500
Recycle Bins 0
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Monday - Friday
Hours Cleaned 8:00 AM - 5:00 PM
NOTE 1: Breakroom area, clean the following monthly:
• Microwave
• Refrigerator
• Stove
NOTE 2: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually. Strip and refinish Lab Bldg. semi-annually.
o Scrub and re-coat annually.
o Corridors and other traffic areas will be top scrubbed semi-annually.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #17A)
Southeast Water Reclamation Plant, Maintenance Building
3603 Guava Avenue
ITEM QUANTITY
Elevator 0
Phones 1
Offices �
Work Stations 2
Computers 2
Restrooms 1
Windows (Including those in doors) 1
Water Fountains 0
Conference Rooms (Meeting Rooms) 0
Carpet Square Feet — Unobstructed 0
Carpet Square Feet — Obstructed 0
Hard Floor Square Feet — Unobstructed 28
Hard Floor Square Feet — Obstructed 152
Janitor Closets 0
Stairwells 0
Entrances �
Sidewalk, Patio, Covered Spaces Sq. Ft. 0
Recycle Bins 0
Sq. Ft. Undeveloped Area �
Frequency of Cleaning Monday — Friday
Hours Cleaned 8:00 AM — 5:00 PM
NOTE 1: Restroom and office area only.
NOTE 2: Floor Care Schedule.
• Hard surf'aces
❑ Strip and refinish annually.
o Scrub and re-coat annually.
Custodial Services Facility Data
(Item #17B)
Southeast Water Reclamation Plant, Headworks Building
3603 ruava Avenue
[TEM QUANT[TY
Elevator �
Phones 0
Offices �
Work Stations �
Computers �
Restrooms �
Windows (Including those in doors) �
Water Fountains �
Conference Rooms (Meeting Rooms) 0
Carpet Square Feet - Unobstructed �
Carpet Square Feet - Obstructed �
Hard Floor Square Feet - Unobstructed �g
Hard Floor Square Feet - Obstructed �
Janitor Closets �
Stairwells �
Entrances �
Sidewalk, Patio, Covered Spaces Sq. Ft. �
Recycle Bins 0
Sq. Ft. Undeveloped Area �
Frequency of Cleaning Monday - Friday
Hours Cleaned 8:00 AM - 5:00 PM
NOTE 1: Restroom area only.
NOTE 2: Floor Care Schedule.
. Hard surfaces
❑ Strip and refinish annually.
o Scrub and re-coat annually.
Custodial Services Facility Data
(Item #18)
Maggie Trejo Super-Center
3200 Amherst Street
ITEM QUANTITY
Elevator �
Phones 5
Offices 4
Work Stations �
Computers 2
Restrooms 4
Windows (Including those in doors) 38
(7 sections of 12)
Water Fountains �
Conference Rooms (Meeting Rooms) 3
Carpet Square Feet — Unobstructed 0
Carpet Square Feet - Obstructed 1,502
Hard Floor Square Feet Unobstructed 2,000
Hard Floor Square Feet — Obstructed 7,118
Janitor Closets �
Stairwells �
Entrances 1
Sidewalk, Patio, Covered Spaces Sq. Ft. �
Recycle Bins 0
Sq. Ft. Undeveloped Area �
Frequency of Cleaning Monday — Friday
Hours Cleaned 10:00 PM — 7:00 AM
OTHER: Kitchen (I)
Televisions (1)
Concession (1)
NOTE 1: Custodian is responsible for setting up and taking down tables and chairs for classes,
meetings, etc.
NOTE 2: Floor Care Schedule.
• Hard surfaces
❑ Strip and refinish annually.
a Scrub and re-coat annually.
• Carpets cleaned semi-annually.
NOTE 3: Exterior Trash Cleaning. Trash pickup around Senior and Community Center buildings.
Monday, Wednesday,and Thursday: 6:00 PM — 8:00 AM
Custodial Services Facility Data
(Item #18A)
Maggie Trejo Super-Center
3311 Bates Street
ITEM QUANTITY
Elevator 0
Phones 1
Offices 1
Work Stations 1
Computers 1
Restrooms 2
Windows (Including those in doors) 2
Water Fountains 1
Conference Rooms (Meeting Rooms) 0
Carpet Square Feet Unobstructed 0
Carpet Square Feet — Obstructed 0
Hard Floor Square Feet — Unobstructed 4,884
Hard Floor Square Feet — Obstructed
Janitor Closets 1
Stairwells �
Entrances 1
Sidewalk, Patio, Covered Spaces Sq. Ft. 0
Recycle Bins �
Sq. Ft. Undeveloped Area �
Frequency of Cleaning Twice a Week
Hours Cleaned 6:00 PM — 8:00 AM
NOTE 1: Floor Care Schedule.
• Hard surfaces
a Strip and refinish annually.
o Scrub and re-coat annually.
Custodial Services Facility Data
(Item #19)
Mae Simmons Community Center
23rd & Oak Avenue
ITEM QUANTITY
Elevator �
Phones 3
Offices �
Work Stations �
Computers �
Restrooms 2
Windows (Including those in doors) 6�
Water Fountains �
Conference Rooms (Meeting Rooms) 3
Carpet Square Feet — Unobstructed 0
Carpet Square Feet - Obstructed 336
Hard Floor Square Feet Unobstructed 1,020
Hard Floor Square Feet — Obstructed 5, ���
Janitor Closets �
Stairwel Is �
Entrances 1
Sidewalk, Patio, Covered Spaces Sq. Ft. �
Recycle Bins �
Sq. Ft. Undeveloped Area �
Frequency of Cleaning Monday — Friday
Hours Cleaned 10:00 PM — 7:00 AM
OTHER: Kitchen (1)
Concession Stand (1)
NOTE 1: Custodian is responsible for setting up and taking down tables and chairs for classes,
meetings, etc.
NOTE 2: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually.
o Scrub and re-coat annually.
• Carpets cleaned semi-annually.
NOTE 3: Exterior Trash Cleaning. Trash pickup around Senior and Community Center buildings.
Monday, Wednesday, and Thursday: 6:00 PM — 8:00 AM
Custodial Services Facility Data
(Item #20)
Mae Simmons Senior Center
2004 Oak Avenue
ITEM QUANTITY
Elevator �
Phones 2
Offices �
Work Stations �
Computers �
Restrooms 2
Windows (Including those in doors) ��
Water Fountains 1
Conference Rooms (Meeting Rooms) 3
Carpet Square Feet - Unobstructed �
Carpet Square Feet - Obstructed 763
Hard Floor Square Feet - Unobstructed 96
Hard Floor Square Feet Obstructed 1,969
Janitor Closets �
Stairwel Is �
Entrances �
Sidewalk, Patio, Covered Spaces Sq. Ft. �
Recycle Bins �
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Monday - Friday
Hours Cleaned 10:00 PM - 7:00 AM
OTHER: Kitchen (1)
NOTE 1: Custodian is responsible for setting up and taking down tables and chairs for classes,
meetings, etc.
NOTE 2: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually.
o Scrub and re-coat annually.
• Carpets cleaned semi-annually.
NOTE 3: Exterior Trash Cleaning. Trash pickup around Senior and Community Center buildings.
Monday, Wednesday, and Thursday: 6:00 PM - 8:00 AM
Custodial Services Facility Data
(Item #21)
Lubbock Activity Center
2001 19"' Street
ITEM QUANTITY
Elevator �
Phones 5
Offices 3
Work Stations 2
Computers 2
Restrooms 4
Windows (Including those in doors) 152
Water Fountains 2
Conference Rooms (Meeting Rooms) 5
Carpet Square Feet — Unobstructed 92
Carpet Square Feet — Obstructed 6,405
Hard Floor Square Feet — Unobstructed 517
Hard Floor Square Feet Obstructed 7,960
Janitor Closets 2
Stairwel Is �
Entrances 3
Sidewalk, Patio, Covered Spaces Sq. Ft. 0
Recycle Bins 0
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Sunday — Friday
Hours Cleaned 10:00 PM — 7:00 AM
OTHER: Kitchen (1)
NOTE 1: On Thursday, building needs to be cleaned after 10:30 PM. After cleaning, all tables will
need to be put in their original place.
NOTE 2: Custodian is responsible for setting up and taking down tables and chairs for classes,
meetings, etc. On Thursdays the custodians are required to be onsite between 1:00 PM and
3:00 PM to remove all tables and chairs, sweep, and mop the cafeteria and clean the
restrooms.
NOTE 3: Floor Care Schedule.
• Hard surfaces
❑ Strip and refinish annually.
a Scrub and re-coat annually.
• Carpets cleaned semi-annually.
NOTE 4: Exterior Trash Cleaning. Trash pickup around Senior and Community Center buildings.
Monday, Wednesday, and Thursday: 6:00 PM — 8:00 AM
Custodial Services Facility Data
(Item #22)
Maxey Community Center
4020 30th Street
ITEM QUANTITY
Elevator �
Phones 3
Offices 1
Work Stations �
Computers �
Restrooms 3
Windows (Including those in doors) 18
Water Fountains �
Conference Rooms (Meeting Rooms) 4
Carpet Square Feet — Unobstructed 0
Carpet Square Feet - Obstructed 532
Hard Floor Square Feet — Unobstructed 430
Hard Floor Square Feet — Obstructed 3,532
Janitor Closets �
Stairwel Is �
Entrances �
S'idewalk, Patio, Covered Spaces Sq. Ft. 500
Recycle Bins 0
Sq. Ft. Undeveloped Area �
Frequency of Cleaning Monday — Friday
Hours Cleaned 10:00 PM — 7:00 AM
OTHER: Kitchen (1)
Televisions (1)
NOTE 1: Custodian is responsible for setting up and taking down tables and chairs for classes,
meetings, etc.
NOTE 2: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually.
o Scrub and re-coat annually.
• Carpets cleaned semi-annually.
NOTE 3: Exterior Trash Cleaning. Trash pickup around Senior and Community Center buildings.
Monday, Wednesday, and Thursday: 6:00 PM — 8:00 AM
Custodial Services Facility Data
(Item #23)
Hodges Community Center
4011 University Avenue
ITEM QUANT[TY
Elevator �
Phones 3
Offices �
Work Stations �
Computers 1
Restrooms 2
Windows (Including those in doors) 57
Water Fountains 1
Conference Rooms (Meeting Rooms) 3
Carpet Square Feet — Unobstructed �
Carpet Square Feet — Obstructed 165
Hard Floor Square Feet — Unobstructed 1,021
Hard Floor Square Feet — Obstructed 5,317
Janitor Closets �
Stairwel Is �
Entrances 2
Sidewalk, Patio, Covered Spaces Sq. Ft. 0
Recycle Bins �
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Monday — Friday
Hours Cleaned 10:00 PM — 7:00 AM
OTHER: Kitchen (1)
Televisions (1)
NOTE 1: Custodian is responsible for setting up and taking down tables and chairs for classes,
meetings, etc.
NOTE 2: Floor Care Schedule.
• Hard surfaces
n Strip and refinish annually.
o Scrub and re-coat annually.
• Carpets cleaned semi-annually.
a Vacuum wall carpet quarterly.
Custodial Services Facility Data
(Item #24)
Copper Rawlings
213 40th Street
ITEM QUANTITY
Elevator �
Phones 3
Offices 2
Work Stations �
Computers �
Restrooms 2
Windows (Including those in doors) 15
Water Fountains �
Conference Rooms (Meeting Rooms) 3
Carpet Square Feet - Unobstructed 0
Carpet Square Feet - Obstructed �
Hard Floor Square Feet - Unobstructed 531
Hard Floor Square Feet - Obstructed 4,429
Janitor Closets �
Stairwel Is �
Entrances 3
Sidewalk, Patio, Covered Spaces Sq. Ft. 0
Recycle Bins �
Sq. Ft. Undeveloped Area �
Frequency of Cleaning Monday - Friday
Hours Cleaned 10:00 PM - 7:00 AM
OTHER: Kitchen (1)
Televisions ( l )
NOTE 1: Custodian is responsible for setting up and taking down tables and chairs for classes,
meetings, etc.
NOTE 2: Floor Care Schedule.
• Hard surfaces
a Strip and refinish annually.
n Scrub and re-coat annually.
NOTE 3: Exterior Trash Cleaning. Trash pickup around Senior and Community Center buildings.
Monday, Wednesday, and Thursday: 6:00 PM 8:00 AM
Custodial Services Facility Data
(Item #25)
Godeke Library
5034 Frankford Avenue
ITEM QUANTITY
Elevator �
Phones g
Offices 2
Work Stations 10
Computers � 3
Restrooms 4
Windows (Including those in doors) 16
Water Fountains 2
Conference Rooms �
Carpet Square Feet — Unobstructed �
Carpet Square Feet — Obstructed 10,335
Hard Floor Square Feet — Unobstructed �
Hard Floor Square Feet — Obstructed 3,330
Janitor Closets 1
Stairwells �
Entrances �
Sidewalk, Patio, Covered Spaces Sq. Ft. 500
Recycle Bins �
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Monday - Saturday
Hours Cleaned See notes below.
NOTE 1: Custodian is responsible for setting up and taking down tables and chairs for classes,
meetings, etc.
NOTE 2: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually.
❑ Scrub and re-coat annually.
• Carpets cleaned semi-annually.
This is a day time position during the hours of operation with no changes.
HOURS CLEANED:
Monday — Thursday: 11:00 AM — 5:00 PM
Wednesday — Saturday: 8:00 AM — 2:00 PM
Custodial Services Facility Data
(Item #26)
Safety City
4500 Avenue U
ITEM QUANT[TY
Elevator 0
Phones 2
Offices 2
Work Stations 2
Computers 1
Restrooms 4
Windows (Including those in doors) 16
Water Fountains 1
Conference Rooms (Meeting Rooms) l
Carpet Square Feet — Unobstructed 0
Carpet Square Feet — Obstructed 1,129
Hard Floor Square Feet — Unobstructed 322
Hard Floor Square Feet — Obstructed 115
Janitor Closets 1
Stairwells 0
Entrances 2
Sidewalk, Patio, Covered Spaces Sq. Ft. 424
Recycle Bins 1
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Monday — Friday
Hours Cleaned 10:00 PM — 7:00 AM
OTHER: Television(1)
VCR(1)
Answering Machine (1)
Kitchen (1)
NOTE 1: Floor Care Schedule.
• Hard surfaces
❑ Strip and refinish annually.
o Scrub and re-coat annually.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #27)
Buddy Holly Center
1801 Avenue G
ITEM QUANTITY
Elevator 0
Phones 10
Offices 2
Work Stations 4
Computers 7
Restrooms 2
Windows (Including those in doors) 46
Water Fountains 1
Conference Rooms (Meeting Rooms) 1
Carpet Square Feet - Unobstructed 0
Carpet Square Feet - Obstructed 4,018
Hard Floor Square Feet - Unobstructed 1,506
Hard Floor Square Feet - Obstructed 4,521
Janitor Closets 1
Stairwells 0
Entrances 2
Flower beds 9
Sidewalk, Patio, Covered Spaces Sq. Ft. 6,770
Recycle Bins �
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Mon., Wed., Thurs., Fri., & Sat.
Hours Cleaned 8:00 AM - 10:00 AM
OTHER: Gallery (5)
Shop (1)
Classroom (1)
Theater ( I )
Kitchen (1)
NOTE 1: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually.
o Scrub and re-coat annually.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #27A)
Allison House
1801 Avenue G
ITEM QUANTITY
Elevator �
Phones
Offices �
Work Stations 0
Computers �
Restrooms �
Windows (Including those in doors) 16
Water Fountains �
Conference Rooms (Meeting Rooms) 0
Carpet Square Feet - Unobstructed 0
Carpet Square Feet - Obstructed 0
Hard Floor Square Feet - Unobstructed 0
Hard Floor Square Feet - Obstructed 996
Janitor Closets �
Stairwel Is �
Entrances 2
Flower beds �
Sidewalk, Patio, Covered Spaces Sq. Ft. 0
Recycle Bins �
Sq. Ft. Undeveloped Area �
Frequency of Cleaning (1) day a week.
(Monday, Wednesday, Thursday,
Frida , or Saturda )
Hours Cleaned 8:00 AM - 10:00 AM
NOTE 1: This is a hard wood floor and will only be swept and cleaned with an approved product
such as Bona hardwood floor cleaner, no water is to be used.
Custodial Services Facility Data
(Item #28)
Garden and Arts Center
4215 University Avenue
ITEM QUANTITY
Elevator �
Phones 5
Offices �
Work Stations �
Computers �
Restrooms 2
Windows (Including those in doors) 40
Water Fountains �
Conference Rooms (Meeting Rooms) 4
Carpet Square Feet — Unobstructed 0
Carpet Square Feet — Obstructed 704
Hard Floor Square Feet — Unobstructed 1,167
Hard Floor Square Feet — Obstructed 4,861
Janitor Closets �
Stairwells �
Entrances 2
Sidewalk, Patio, Covered Spaces Sq. Ft. 147
Recycle Bins �
Sq. Ft. Undeveloped Area �
Frequency of Cleaning Monday — Friday
Hours Cleaned 8:00 AM — 10:00 AM
OTHER: Kitchen (I)
Televisions (1)
VCR (1)
StudiolClassroom ( I )
NOTE 1: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually.
c� Scrub and re-coat annually.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #29)
Groves Branch Library
5520 19"' Street
ITEM QUANTITY
Elevator �
Phones g
Offices �
Work Stations 5
Computers � 4
Restrooms 3
Windows ([ncluding those in doors) 15
Water Fountains �
Conference Rooms (Meeting Rooms) �
Carpet Square Feet — Unobstructed �
Carpet Square Feet — Obstructed 9,076
Hard Floor Square Feet — Unobstructed 440
Hard Floor Square Feet — Obstructed 568
Janitor Closets �
Stairwel Is �
Entrances 6
Sidewalk, Patio, Covered Spaces Sq. Ft. �
Recycle Bins 4
Sq. Ft. Undeveloped Area �
Frequency of Cleaning Monday — Saturday
Hours Cleaned 8:00 AM — 5:00 PM
NOTE 1: Custodian is responsible for setting up and taking down tables and chairs for classes,
meetings, etc.
NOTE 2: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually.
o Scrub and re-coat annually.
• Carpets cleaned semi-annually.
This is a half a day service.
Custodial Services Facility Data
(Item #30)
Patterson Branch Library
1836 Parkway Drive
ITEM QUANTITY
Elevator 0
Phones g
Offices �
Work Stations 5
Computers 22
Restrooms 3
Windows (Including those in doors) 15
Water Fountains �
Conference Rooms (Meeting Rooms) �
Carpet Square Feet - Unobstructed 0
Carpet Square Feet - Obstructed 9,076
Hard Floor Square Feet - Unobstructed 440
Hard Floor Square Feet - Obstructed 568
Janitor Closets �
Stairwells 0
Entrances 6
Sidewalk, Patio, Covered Spaces Sq. Ft. �
Recycle Bins 4
Sq. Ft. Undeveloped Area �
Frequency of Cleaning Monday - Saturday
Hours Cleaned 8:00 AM - 5:00 PM
NOTE 1: Custodian is responsible for setting up and taking down tables and chairs for classes,
meetings, etc.
NOTE 2: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually.
o Scrub and re-coat annually.
• Carpets cleaned semi-annually.
This is a half a day service.
Custodial Services Facility Data
(Item #31)
Tennis Center
3030 66'6 Street
ITEM QUANTITY
Elevator �
Phones 3
Offices 1
Work Stations 1
Computers 1
Restrooms 2
Windows (Including those in doors) 14
Water Fountains 1
Conference Rooms (Meeting Rooms) 0
Carpet Square Feet - Unobstructed 0
Carpet Square Feet - Obstructed 1,105
Hard Floor Square Feet - Unobstructed 0
Hard Floor Square Feet - Obstructed 595
Janitor Closets 1
Stairwel Is �
Entrances 2
Sidewalk, Patio, Covered Spaces Sq. Ft. 0
Recycle Bins 1
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Monday and Thursday
Hours Cleaned 8:00 AM - 11:00 AM
NOTE 1: Floor Care Schedule.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #32)
Traffic Signs & Signals
202 Municipal Drive
ITEM QUANTITY
Elevator �
Phones 9
Offices 1
Work Stations 4� 22 Test Areas
Computers 4
Restrooms 2
Windows ([ncluding those in doors) 16
Water Fountains 2
Conference Rooms (Meeting Rooms) 1
Carpet Square Feet — Unobstructed 0
Carpet Square Feet — Obstructed 114
Hard Floor Square Feet — Unobstructed 0
Hard Floor Square Feet Obstructed 6,088
Janitor Closets 1
Stairwells 0
Entrances 7
Sidewalk, Patio, Covered Spaces Sq. Ft. 700
Recycle Bins �
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Monday, Wednesday, &
Thursda
Hours Cleaned 8:00 AM — 5:00 PM
NOTE 1: Floor Care Schedule.
• Hard surfaces
n Strip and refinish annually.
❑ Scrub and re-coat annually.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #33)
Streets/ Radio Shop
530 36'" Street
ITEM QUANTITY
Elevator �
Phones 6
Offices 3
Work Stations 4
Computers 6
Restrooms 4
Windows (Including those in doors) 10
Water Fountains �
Conference Rooms (Meeting Rooms) 0
Carpet Square Feet 2,500
Hard Floor Square Feet Unobstructed 400
Janitor Closets �
Stairwel Is �
Entrances 2
Sidewalk, Patio, Covered Spaces Sq. Ft. 500
Recycle Bins �
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning DailylAs Needed
Hours Cleaned 12:00 AM — 10:00 AM
OTHER: Kitchen (1)
NOTE 1: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually.
a Scrub and re-coat annually.
Custodial Services Facility Data
(Item #34)
Streets/Police
401 34'h Street
ITEM QUANTITY
Elevator �
Phones �
Offices �
Work Stations �
Computers �
Restrooms 2
Windows (Including those in doors) 4
Water Fountains �
Conference Rooms (Meeting Rooms) 0
Carpet Square Feet 1,000
Hard Floor Square Feet - Unobstructed 32g
Janitor Closets �
Stairwells 0
Entrances 2
Sidewalk, Patio, Covered Spaces Sq. Ft. �
Recycle Bins 0
Sq. Ft. Undeveloped Area �
Frequency of Cleaning DailylAs Needed
Hours Cleaned 8:00 AM - 5:00 PM
OTHER: Kitchen (1)
Custodial Services Facility Data
(Item #35)
Vector Control
401 North Ash Avenue
ITEM QUANTITY
Elevator 0
Phones g
Offices 5
Work Stations g
Computers 0
Restrooms 3
Windows ([ncluding those in doors) 12
Water Fountains 1
Conference Rooms (Meeting Rooms) 1
Carpet Square Feet 1,559
Hard Floor Square Feet - Unobstructed 4,082
Janitor Closets 1
Stairwel Is 0
Entrances 6
Sidewalk, Patio, Covered Spaces Sq. Ft. 0
Recycle Bins 0
Sq. Ft. Undeveloped Area �
Frequency of Cleaning DailylAs Needed
Hours Cleaned 8:00 AM 5:00 PM
Custodial Services Facility Data
(Item #36)
Solid Waste Recycle Office
3411 84"' Street
ITEM QUANTITY
Elevator �
Phones 3-4
Offices 2
Work Stations 3
Computers 3
Restrooms 2
Windows (Including those in doors) 9
Water Fountains �
Conference Rooms (Meeting Rooms) Crew Room
Carpet Square Feet �
Hard Floor Square Feet Unobstructed 1,400
Janitor Closets 1
Stairwells �
Entrances 2
Sidewalk, Patio, Covered Spaces Sq. Ft. �
Recycle Bins �
Sq. Ft. Undeveloped Area �
Frequency of Cleaning Monday — Friday
Hours Cleaned 8:00 AM — 5:00 PM
Custodial Services Facility Data
(Item #37)
K.N. Clapp Party House
46th & Avenue U
ITEM QUANTITY
Elevator �
Phones �
Offices 0
Work Stations 0
Computers �
Restrooms 2
Windows (Including those in doors) 12
Water Fountains 0
Conference Rooms (Meeting Rooms) 0
Carpet Square Feet �
Hard Floor Square Feet - Unobstructed 1,305
Janitor Closets �
Stairwells �
Entrances 2
Sidewalk, Patio, Covered Spaces Sq. Ft. 625
Recycle Bins 0
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning DailylAs Needed
Hours Cleaned 12:00 AM - 10:00 AM
OTHER: Kitchen (1)
Custodial Services Facility Data
(Item #38)
South Water Treatment Plant
5114 East FM 1585
ITEM QUANTITY
Elevator �
Phones � �
Offices 3
Work Stations in Control Room �
Computers � �
Restrooms 2
Windows (Including those in doors) 20
Water Fountains �
Conference Rooms (Meeting Rooms) �
Carpet Square Feet 2615
Hard Floor Square Feet - Unobstructed 1826
Janitor Closets �
Stairwel Is �
Entrances 3
Sidewalk, Patio, Covered Spaces Sq. Ft. 500
Recycle Bins �
Sq. Ft. Undeveloped Area 26,627
Frequency of Cleaning Twice a Week
Hours Cleaned 8:00 AM - 5:00 PM
OTHER: Kitchen (1)
NOTE 1: The warehouse area will be cleaned once a month. Provide separate price to clean
warehouse as requested in Item 58.
Custodial Services Facility Data
(Item #39)
St. Paul's Chapel
4011 University Avenue
ITEM QUANTITY
Elevator �
Phones 0
Offices �
Work Stations �
Computers �
Restrooms 2
Windows (Including those in doors) 14
Water Fountains �
Conference Rooms (Meeting Rooms) 1
Carpet Square Feet 0
Hard Floor Square Feet - Obstructed 850
Janitor Closets �
Stairwells �
Entrances 2
Sidewalk, Patio, Covered Spaces Sq. Ft. 1,000
Recycle Bins �
Sq. Ft. Undeveloped Area �
Frequency of Cleaning DailylAs Needed
Hours Cleaned 12:00 AM — 10:00 AM
NOTE 1: Custodian is responsible for setting up and taking down tables and chairs for classes,
meetings, etc.
Custodial Services Facility Data
(Item #40)
TSA Offices @ PSLIA
5401 North Martin Luther King Blvd
ITEM QUANTITY
Elevator �
Phones 9
Offices �
Work Stations �
Computers g
Restrooms �
Windows ([ncluding those in doors) 5
Water Fountains �
Conference Rooms (Meeting Rooms) �
Carpet Square Feet — Obstructed 2,5g 1
Hard Floor Square Feet — Obstructed �
Janitor Closets �
Stairwel Is �
Entrances �
Sidewalk, Patio, Covered Spaces Sq. Ft. 0
Recycle Bins �
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Monday Friday
Hours Cleaned 8:00 AM — 5:00 PM
NOTE 1: Floor Care Schedule.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #41)
LP&L Transformer Shop
240 Municipal Drive
ITEM QUANTITY
Elevator �
Phones 2
Offices 2
Work Stations �
Computers �
Restrooms �
Windows (Including those in doors) l5
Water Fountains �
Conference Rooms (Meeting Rooms) �
Carpet Square Feet - Obstructed �
Hard Floor Square Feet — Obstructed 1,4�g
Janitor Closets �
Stairwel Is 0
Entrances 2
Sidewalk, Patio, Covered Spaces Sq. Ft. 500
Recycle Bins Z
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Monday, Wednesday, & Friday
Hours Cleaned 8:00 AM — 5:00 PM
NOTE 1: Floor Care Schedule.
• Hard surfaces
r� Strip and refinish annually.
�� Scrub and re-coat annually.
Custodial Services Facility Data
(Item #42)
Mahon Library
1306 9th Street
ITEM QUANTITY
Elevator 2
Phones 34
Offices � 6
Work Stations 41
Computers 56
Restrooms �
Windows (Including those in doors) 122
Water Fountains 4
Conference Rooms (Meeting Rooms) 4
Carpet Square Feet — Unobstructed 1,571
Carpet Square Feet — Obstructed 30,231
Hard Floor Square Feet — Unobstructed 571
Hard Floor Square Feet — Obstructed 16,553
Janitor Closets 2
Stairwells 3
Entrances 3
Sidewalk, Patio, Covered Spaces Sq. Ft. 16,362
Recycle Bins ��
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Seven days a week
Hours Cleaned See notes below.
NOTE 1: Floor Care Schedule.
• Hard surfaces
a Strip and refinish annually.
o Scrub and re-coat annually.
• Carpets cleaned every quarterly.
This requires a day porter from 8:00 AM to 5:00 PM
HOURS CLEANED:
Basement & 2nd floor: 5:00 PM — 8:00 AM
lst iloor: 9:00 PM — 8:00 AM, Monday — Thursday
6:00 PM — 8:00 AM, Friday — Sunday
Custodial Services Facility Data
(Item #43)
Silent Wings Museum
6202 North I-H 27
ITEM QUANTITY
Elevator 0
Phones 8
Offices 4
Work Stations 2
Computers 6
Restrooms 4
Windows (Including those in doors) 35
Water Fountains 2
Conference Rooms (Meeting Rooms) 1
Carpet Square Feet - Unobstructed 0
Carpet Square Feet - Obstructed 9,950
Hard Floor Square Feet - Unobstructed 5,355
Hard Floor Square Feet Obstructed 0
Janitor Closets I
Stairwells 0
Entrances 2
Sidewalk, Patio, Covered Spaces Sq. Ft. 200
Recycle Bins 0
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Tuesday - Friday
Hours Cleaned (1) day person,
8:OOAM-S:OOPM
NOTE 1: Floor Care Schedule. (Mondays are set aside for all carpet and floor care.)
• Hard surfaces
❑ Strip and refinish annually.
o Scrub and re-coat annually.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #44)
Police Special Ops
25th & Avenue C
ITEM QUANTITY
Elevator �
Phones 2�
Offices � 5
Work Stations 20
Computers 20
Restrooms 2
Windows (Including those in doors) 2
Water Fountains 1
Conference Rooms (Meeting Rooms) 2
Carpet Square Feet - Unobstructed 0
Carpet Square Feet - Obstructed 0
Hard Floor Square Feet - Unobstructed 0
Hard Floor Square Feet - Obstructed 2,275
Janitor Closets 0
Stairwells 0
Entrances 2
Sidewalk, Patio, Covered Spaces Sq. Ft. 0
Recycle Bins 0
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning, Twice a week Tuesday & Friday
Hours Cleaned 8:00 AM - 5:00 PM
Custodial Services Facility Data
(Item #45)
Animal Shelter Admin
3323 Southeast Loop 289
ITEM QUANTITY
Elevator 0
Phones �
Offices �
Work Stations 1
Computers �
Restrooms 2
Windows (Including those in doors) 2
Water Fountains �
Conference Rooms (Meeting Rooms) 0
Carpet Square Feet — Unobstructed 0
Carpet Square Feet — Obstructed 1,559
Hard Floor Square Feet — Unobstructed 0
Hard Floor Square Feet — Obstructed 4,082
Janitor Closets �
Stairwells �
Entrances 2
Sidewalk, Patio, Covered Spaces Sq. Ft. 0
Recycle Bins �
Sq. Ft. Undeveloped Area �
Frequency of Cleaning Monday — Friday
Hours Cleaned 8:00 AM - 5:00 PM
NOTE 1: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually.
❑ Scrub and re-coat annually.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #46)
Cemetery Offices
2011 East 31" Street
ITEM QUANTITY
Elevator 0
Phones 7
Offices 5
Work Stations 7
Computers 5-7
Restrooms 2
Windows ([ncluding those in doors) 6
Water Fountains 0
Conference Rooms (Meeting Rooms) 0
Carpet Square Feet — Unobstructed 0
Carpet Square Feet — Obstructed 995
Hard Floor Square Feet — Unobstructed 0
Hard Floor Square Feet — Obstructed 532
Janitor Closets 1
Stairwel Is 0
Entrances 2
Sidewalk, Patio, Covered Spaces Sq. Ft. 50
Recycle Bins 7
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Monday — Friday
Hours Cleaned 8:00 AM — 5:00 PM
NOTE 1: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually.
❑ Scrub and re-coat annually.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #47)
LP&L Electric Production & Plant Oftices
3500 East Slaton Hwy (Hwy 84E)
ITEM QUANTITY
Elevator 0
Phones 11
Offices 7
Work Stations 0
Computers 6
Restrooms 2
Windows (Including those in doors) 10
Water Fountains 1
Conference Rooms (Meeting Rooms) 1
Carpet Square Feet — Unobstructed 500
Carpet Square Feet — Obstructed 1,000
Hard Floor Square Feet — Unobstructed 100
Hard Floor Square Feet — Obstructed 900
Janitor Closets 1
Stairwel Is 0
Entrances 1
Sidewalk, Patio, Covered Spaces Sq. Ft. 300
Recycle Bins 0
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Twice Monthly
Hours Cleaned 8:00 AM — 5:00 PM
NOTE 1: Floor Care Schedule.
• Hard surfaces
o Strip and refinish annually
o Scrub and re-coat annually.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #48)
Municipal Court
1214 14th Street
ITEM QUANT[TY
Elevator 0
Phones 28
Offices 8
Work Stations 28
Computers 28
Restrooms 7
Windows (Including those in doors) 72
Water Fountains 1
Conference Rooms 8
Carpet Square Feet - Unobstructed 4,709
Carpet Square Feet - Obstructed 2,515
Hard Floor Square Feet - Unobstructed 3,910
Hard Floor Square Feet - Obstructed 1,533
Janitor Closets 1
Stairwells 0
Entrances 5
Sidewalk, Patio, Covered Spaces Sq. Ft. 6,094
Recycle Bins 0
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Monday Friday
Hours Cleaned 5:00 PM - 8:OOAM
NOTE 1: All Custodial staff must pass a Police Department background check.
NOTE 2: One Day Porter Custodian present from 8:00 AM to 5:00 PM. Both day and night
custodians are responsible for setting up and taking down tables and chairs for classes,
meetings, etc.
NOTE 3: Floor Care Schedule
• Hard Surface
o Strip and refinish annually
o Scrub and re-coat quarterly.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #49)
Municipal Parking Garage
14th and Avenue L
ITEM QUANTITY
Elevator 2
Phones 0
Offices 0
Work Stations 0
Computers 0
Restrooms 0
Windows (Including those in doors) 44
Water Fountains 0
Conference Rooms 0
Carpet Square Feet - Unobstructed 80
Carpet Square Feet - Obstructed 0
Hard Floor Square Feet Unobstructed 2,014
Hard Floor Square Feet - Obstructed 0
Janitor Closets 0
Stairwel Is 4
Entrances 6
Sidewalk, Patio, Covered Spaces Sq. Ft. 153,602
Recycle Bins 0
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Monday - Friday
Hours Cleaned 6:00 PM - 8:00 AM
NOTE 1: Floor Care Schedule
• Hard Surface
n Strip and refinish annually
r� Scrub and re-coat quarterly.
• Carpets cleaned semi-annually.
NOTE 2: Sweep all sidewalks, parking areas, and driveways, including arcades and carports,
weather permitting. A machine sweeper may be used. After SWEEPING, areas shall be
free of dirt and trash. No dirt shall be left where sweepings were picked up.
Custodial Services Facility Data
(Item #50)
East PD Division Station
1901 East 19th Street
ITEM QUANTITY
Elevator 0
Phones 30
Offices 9
Work Stations 30
Computers 30
Restrooms 7
Windows (Including those in doors) 170
Water Fountains 2
Conference Rooms 3
Carpet Square Feet — Unobstructed 224
Carpet Square Feet — Obstructed 4,473
Hard Floor Square Feet — Unobstructed 3,640
Hard Floor Square Feet - Obstructed 961
Janitor Closets 1
Stairwells 0
Entrances 2
Sidewalk, Patio, Covered Spaces Sq. Ft. 9,695
Recycle Bins 0
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Monday — Friday
Hours Cleaned 8:00 AM — 5:00 PM
NOTE 1: All Custodial staff must pass a Police Department background check.
NOTE 2: One Day Porter Custodian present from 8:00 AM to 5:00 PM. Both day and night
custodians are responsible for setting up and taking down tables and chairs for classes,
meetings, etc.
NOTE 3: Floor Care Schedule
• Hard Surface
❑ Strip and refinish annually
❑ Scrub and re-coat quarterly.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #51)
South PD Division Station
14005 Indiana Avenue
ITEM QUANTITY
Elevator 0
Phones 30
Offices 9
Work Stations 30
Computers 30
Restrooms 7
Windows (Including those in doors) 170
Water Fountains 2
Conference Rooms 3
Carpet Square Feet — Unobstructed 224
Carpet Square Feet — Obstructed 4,473
Hard Floor Square Feet — Unobstructed 3,640
Hard Floor Square Feet — Obstructed 961
Janitor Closets 1
Stairwells 0
Entrances 2
Sidewalk, Patio, Covered Spaces Sq. Ft. 10,085
Recycle Bins 0
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Monday — Friday
Hours Cleaned 8:00 AM — 5:00 PM
NOTE 1: All Custodial staff must pass a Police Department background check.
NOTE 2: One Day Porter Custodian present from 8:00 AM to 5:00 PM. Both day and night
custodians are responsible for setting up and taking down tables and chairs for classes,
meetings, etc.
NOTE 3: Floor Care Schedule
• Hard Surface
❑ Strip and refinish annually
o Scrub and re-coat quarterly.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #52)
North PD Division Station
5910 Erskine Street
ITEM QUANTITY
Elevator 0
Phones 30
Offices 9
Work Stations 30
Computers 30
Restrooms 7
Windows ([ncluding those in doors) 170
Water Fountains 2
Conference Rooms 3
Carpet Square Feet — Unobstructed 224
Carpet Square Feet — Obstructed 4,473
Hard Floor Square Feet — Unobstructed 3,640
Hard Floor Square Feet — Obstructed 96 I
Janitor Closets 1
Stairwells 0
Entrances 2
Sidewalk, Patio, Covered Spaces Sq. Ft. 10,694
Recycle Bins 0
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Monday Friday
Hours Cleaned 8:00 AM — 5:00 PM
NOTE 1: All Custodial staff must pass a Police Department background check.
NOTE 2: One Day Porter Custodian present from 8:00 AM to 5:00 PM. Both day and night
custodians are responsible for setting up and taking down tables and chairs for classes,
meetings, etc.
NOTE 3: Floor Care Schedule
• Hard Surface
o Strip and refinish annually
o Scrub and re-coat quarterly.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #53)
PD Headquarters
1205 15th Street
ITEM QUANTITY
Elevator 2
Phones 13
Offices 65
Work Stations 173
Computers � 73
Restrooms 2 �
Windows ([ncluding those in doors) 358
Water Fountains 2
Conference Rooms 9
Carpet Square Feet — Unobstructed 3,656
Carpet Square Feet — Obstructed 22,416
Hard Floor Square Feet — Unobstructed 14,131
Hard Floor Square Feet — Obstructed 4,378
Janitor Closets 3
Stairwel Is 2
Entrances 2
Sidewalk, Patio, Covered Spaces Sq. Ft. 11,824
Recycle Bins �
Sq. Ft. Undeveloped Area �
Frequency of Cleaning Monday — Friday
Hours Cleaned 8:00 AM - 5:00 PM
IVOTE 1: All Custodial staff must pass a Police Department background check.
NOTE 2: One Day Porter Custodian present from 8:00 AM to 5:00 PM. Both day and night
custodians are responsible for setting up and taking down tables and chairs for classes,
meetings, etc.
NOTE 3: Floor Care Schedule
• Hard Surface
o Strip and refinish annually
o Scrub and re-coat quarterly.
• Carpets cleaned semi-annually.
Custodial Services Facility Data
(Item #54)
New Public Health
2015 SOth Street, Suite A
ITEM QUANT[TY
Elevator �
Phones 90
Offices 32
Work Stations 90
Computers 90
Restrooms 7
Windows (Including those in doors) 185
Water Fountains �
Conference Rooms 6
Carpet Square Feet - Unobstructed 345
Carpet Square Feet - Obstructed 11,418
Hard Floor Square Feet - Unobstructed 7,439
Hard Floor Square Feet Obstructed 4,456
Janitor Closets 2
Stairwells 0
Entrances 3
Sidewalk, Patio, Covered Spaces Sq. Ft. 5,116
Recycle Bins 0
Sq. Ft. Undeveloped Area 0
Frequency of Cleaning Monday - Friday
Hours Cleaned 7:30 AM - 4:30 PM
OTHER: Bio Hazardous Waste Container (I)
Televisions (7)
Examination Rooms (6)
Laboratory (1)
NOTE 1: One Day Porter Custodian present from 7:30 AM - 4:30 PM.
NOTE 2: Floor Care Schedule
• Hard surfaces
o Strip and refinish annually.
o Scrub and re-coat annually.
n Corridors and other traffic areas will be top scrubbed semi-annually.
• Carpets cleaned twice annually.
#!-1
#�-2
#1-3
#1-4
#1-5
#1-6
#1-7
#1-8
#1-9
#1-10
#1-11
#1-12
#1-13
#1-14
#1-15
#1-16
#1-17
#1-18
#1-19
# 1-20
#1-21
#1-22
#1-23
# 1-24
# 1-25
# 1-26
# 1-27
# 1-28
# 1-29
#1-30
#1-31
# 1-32
#1-33
# I -34
#1-35
# 1-36
# I-37
#1-38
# 1-39
# I -40
City of Lubbock
RFP 23-17489-KM
Custodial Services
BAFO
Item Description
Municipal Square, 916 Texas Avenue
Citizens Tower (City Hall), 1314 Avenue K
Health Department, 806 18th Street
Building Services Maintenance Shop, 405 34th Street
Police Storage (Property Room), 816 Texas Avenue
Citibus Administration Building, 801 Texas Avenue
Fleet Services (Garage & Parts), 206 Municipal Drive
Solid Waste (Administration), 208 Municipal Drive
Municipal Hill (Electric Distribution), 404 Municipal Dr.
StreetslWater, & Welding Shop, 406 Municipal Drive
Pipeline Maintenance, 406 Municipal Drive
L]CSC, 1401 Avenue K
Land Application, 4602 East 19th Street
Solid Waste (North Landfill), 17304 North FM 2528
Solid Waste (Old Landfill), 6500 North Avenue P
Water Treatment Plant, 6001 North Guava Avenue
Southeast Water Rec. Admin & Lab Bldg, 3603 Guava
Southeast Water Rec. Maintenance Bldg, 3603 Guava Ave.
Southeast Water Rec. Headworks Bldg, 3603 Guava Ave.
Maggie Trejo Supercenter, 3200 Amherst Street
Maggie Trejo Gym, 33 l 1 Bates Street
Mae Simmons Community Center, 23rd & Oak Avenue
Mae Simmons Senior Center, 2004 Oak Avenue
Lubbock Activity Center, 2001 l9th Street
Maxey Community Center, 4020 30th Street
Hodges Community Center, 4011 University Avenue
Copper Rawlings, 213 40th Street
Godeke Library, 5034 Frankford Avenue
Safety City, 4500 Avenue U
Buddy Holly Center, 1801 Avenue G
Allison House, 1801 Avenue G
Garden & Arts Center, 4215 University Avenue
Groves Branch Library, 5520 l9th Street
Patterson Branch Library, 1836 Parkway Drive
Tennis Center, 3030 66th Street
Traffic Signs & Signals, 202 Municipal Drive
StreetslRadio Shop, 530 36th Street
StreetslPolice, 401 34th Street
Vector Control, 201 North Ash Avenue
Solid Waste Recycle Center, 3411 84th Street
Location
Total
Quantity
Reyuired
(+/-) UOM
Exhibit B
Kleen-Tech Services, LLC
Denver, CO
$119,636.94
Unit Total
Price Cost
�V • , -�_
�104196 Sqft $0.08 $8,425.18
159077 Sqft $0.21 $32,745.36
5800 Sqft $0.54 $3,14232
674 Sqft $O.14 $97.43
9239 Sqft $0.04 $331.35
9857 Sqft $0.18 $1,735.85
5500 Sqft $0.12 $666.12
4927 Sqft $0.13 $650.21
22600 Sqft $0.14 $3,156.95
9284 Sqft $0.19 $1,722.33
3344 Sqft $0.14 $460.26
26967 Sqft $0.23 $6,277.08
1975 Sqft $0.14 $282.12
3551 Sqft $0.34 $1,213.87
1032 Sqft $0.39 $406.87
12050 Sqft $0.15 $1,788.16
9899 Sqft $0.13 $1,267.94
180 Sqft $038 $67.73
78 Sqft $0.59 $4638
10620 Sqft $0.13 $1,383.66
4884 Sqft $0.10 $510.18
6533 Sqft $0.16 $1,040.87
2828 Sqft $0.22 $635.69
14974 Sqft $0.15 $2,313.20
4494 Sqft $0.18 $818.06
6503 Sqft $0.20 $1,282.72
4960 Sqft $0.13 $652.89
13665 Sqft $0.12 $1,689.98
1566 Sqft $0.18 $275.70
10045 Sqft $0.14 $ I ,36533
996 Sqft $0.07 $72.30
6732 Sqft $0.19 $1,281.35
10084 Sqft $0.16 $1,597.25
10084 Sqft $0.16 $1,597.25
1700 Sqft $0.12 $197.00
6202 Sqft $0.09 $585.69
2900 Sqft $0.23 $656.01
1328 Sqft $0.09 $115.98
5641 Sqft $0.08 $436.11
1400 Sqft $0.17 $233.72
City of Lubbock
RFP 23-17489-KM
Custodial Services
BAFO
Item Description
#1-41 South Water Treatment Plant, 5114 East FM 1585
#1-42 TSA Oftices @ PSLIA, 5401 North MLK Blvd
#1-43 LP&L Transformer Shop, 240 Municipal Drive
#1-44 Mahon Library, 1306 9th Street
#1-45 Silent Wings Museum, 6202 North [-H 27
# 1-46 Police Special OPS, 25th & Avenue C
#1-47 Animal Shelter Admin, 3511 SE Loop 289
# 1-48 Cemetery, 20 l 1 East 31 st Street
#1-49 LP&L Offices & Plant Oftices, 3500 East Slaton Hwy
#1-50 Municipal Court, 1214 14th Street
#1-51 Municipal Parking Garage, 14th and Avenue L
#1-52 East PD Division Station, 1901 East 19th Street
#1-53 South PD Division Station, 14005 Indiana Avenue
#1-54 North PD Division Station, 5910 Erskine Street
# 1-55 PD Headquarters, 1205 I Sth Street
Location
Total
Quantity
Required
(+/-)
UOM
Kleen-Tech Services, LLC
Denver, CO
$119,636.94
Total
Cost
Unit
Price
$0.09
$0.20
$0.19
$0.14
$0.14
$0.1 I
$0.16
$0.14
$0.05
$0.23
$0.03
$0.16
$0.16
$0.16
$0.14
4441
2581
1418
48926
15305
3500
5582
1527
2500
14425
152190
11183
11183
11183
50600
Sqft
Sqft
Sqft
Sqft
Sqft
Sqft
Sqft
Sqft
Sqft
Sqft
Sqft
Sqft
Sqft
Sqft
Sqft
#1-56 New Public Health, 2015 SOth Street, Suite A 26257 Sqft $0.14
--. .• . -��.! , e
#2-1 K.N. Clapp Party House, 46th & Avenue U 1305 Sqft $0.08
#2-2 St. Paul's Chapel, 4011 University Avenue 850 Sqft $0.1 I
#2-3 South Water Treatment Plant Warehouse, 5114 East 26627 Sqft $0.02
$420.27
$528.26
$269.76
$7,071.76
$2,135.98
$375.95
$913.19
$219.43
$131.35
$3,326.59
$4,228.29
$1,760.24
$1,760.24
$1,760.24
$7,149.48
$3,600.23
��-;
$106.26
$97.42
$480.06
� �.
_ . • • .- -
#3-1 Hourly Rate for Emergency Cleanups, Normal Hours: 1 Hr $25.84 $25.84
#3-2 Emergency Cleanups, After Hours: 5 PM to 8 AM 1 Hr $25.84 $25.84
#3-3 Special Set-ups (Tables and Chairs, etc.) 1 Hr $25.84 $25.84
VENDOR ACKNOWLEDGEMENT
In compliance with this procurement, the undersigned offeror having examined the request for
proposal, instructions to offerors, documents associated with the request for proposuts, and being
familiar with the conditions to be met, has reviewed the information regarding: ,
• Insurance Requirements
• Suspension and Debarment Certiftcation
• Texas Government Code Section 2252.152
• Texas Government Code Section 2271.002
• Texas Governmeat Code 2274
• Fedcral and State Regulatioas
• Master Agreement
An individual authorized to bind the company must sign the following section. Failure to execute this
portion may result in proposal rejection.
��� - ��vu.>s—
Authorized Signa rc
CFO
Title
Mark Assise
Print/Type Name
Kleen-Tech Services, LLC
Company Name
August 9, 2023
Date
518 84th Street
Address
Lubback, Texas 79404
City, State Zip Codc
Contact for questions, clarifcations, etc.
lYame aad Title: Tracy White, Oirectar
Matling Address: 7100 groadway, Suite 6-L
City, State, Zip: Denver, Colorado 80221
Telephone No: 866-385-0672
Fax No: 303-428-2083
E-mai�: ��{e@Kleen-Tech.com
Exhibit C
INSURANCE REQUIREMENTS
Prior to the approval of this contract by the City, the Contractor shall furnish a completed Insurance
Certificate to the City, which shall be completed by an agent authorized to bind the named
underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall
furnish and contain all required information referenced or indicated thereon. THE CITY SHALL
HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH
CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY.
The City reserves the right to review the insurance requirements of this section during the effective
period of the contract and to require adjustment of insurance coverages and their limits when deemed
necessary and prudent by the City based upon changes in statutory law, court decisions, or the claims
history of the industry as well as the Contractor.
Subject to the Contractor's right to maintain reasonable deductibles in such amounts as are approved by
the City, the Contractor shall obtain and maintain in full force and effect for the duration of this
contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by
companies approved by the State of Texas and acceptable to the City, in the following type(s) and
amount(s):
Commercial General Liabilitv Requirements: $1 M occurrence /$2M aggregate (can be combined
with an Excess Liability to meet requirement). CGL is required in ALL contracts. It is perhaps the
most important of all insurance policies in a contractual relationship. It insures the Contractor has
broad liability coverage for contractual activities and for completed operations.
Commercial General Liability to include Products — Completion/OP, Personal and
Advertising Injury, Contractual Liability, Fire Damage (any one fire), and Medical Expenses
(any one person).
Automobile Liabilitv Requirements:
$1 Mloccurrence is needed
Workers Compensation and Emplover Liabilitv Requirements: Statutory. If the vendor is an
independent contractor with no employees and are exempt from providing Workers' Compensation
coverage, they must sign a waiver (obtained from COL Purchasing) and include a copy of their
driver's Iicense...Employer Liability ($1M) is required with Workers Compensation.
The City of Lubbock (including its offcials, employees and volunteers) shall be afforded additional
insured status on a primary and non-contributory basis on all liability policies except professional
liabilities and workers' comp.
Waivers of Subrogation are required for CGL, AL, and WC.
To Include Products of Completed Operations endorsement.
Carrier will provide a 30-day written notice of cancellation, 10-day written notice for non-payment.
Carriers must meet an A.M. Best rating of A- or better.
Subcontractors must carry same limits as listed above.
i
IM�ORTANT: POLICY ENDORSEMENTS
The Contractor will provide copies of the policies without expense, to the City and all endorsements thereto and
may make any reasonable request for deletion, revision, or modification of particular policy terms, conditions,
limitations, or exclusions (except where policy provisions are established by law or regulation binding upon either
of the parties hereto or the underwriter of any of such policies). Upon such request by the City, the Contractor
shall exercise reasonable efforts to accomplish such changes in policy coverages, and shall pay the cost thereof.
Any costs will be paid by the Contractor.
REQUIRED PROVISIONS
The Contractor agrees that with respect to the above required insurance, all insurance contracts and certificate(s)
of insurance will contain and state, in writing, on the certificate or its attachment, the following required
provisions:
a. Name the City of Lubbock and its officers, employees, and elected representatives as additional
insureds, (as the interest of each insured may appear) as to all applicable coverage;
b. Provide for 30 days notice to the City for cancellation, nonrenewai, or material change;
c. Provide for notice to the City at the address shown below by registered mail;
d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees,
and elected representatives for injuries, including death, property damage, or any other loss to the
extent same may be covered by the proceeds of insurance;
e. Provide that all provisions of this contract concerning liability, duty, and standard of care together
with the indemnification provision, shall be underwritten by contractual liability coverage sufficient
to include such obligations within applicable policies.
NOTICES
The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less
than 30 days prior the change, which notice must be accompanied by a replacement CERTIFICATE OF
INSURANCE.
All notices shall be given to the City at the following address:
Marta Alvarez, Director of Purchasing & Contract Management
City of Lubbock
1314Avenue K, 9�h Floor
Lubbock,Texas 79401
Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor shall not
relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract
documents. Neither shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate
the Contractor from liability.
C
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CERTIFICATE OF INTERESTED PARTIES
�oRan 1295
�of�
comple�e Nos. �- 4 and 6 it there are interested parues. OFFICE USE ONLY
Comp�ete Nos. l, 2, 3, 5, and s it the�e are no interested panies. CERTIFICATION OF FILING
i Name of buslness entity filing tom+, and the city, state and eamtry of the business entity's place Certifieate Number:
of buslness. 2023-1071066
Kfeen•Tech Services, LLC
Oenver, CO United States Date Flled:
2 Name ot govemment en ty or state agency that s a party to t e contract o� t e orm s 09/13/2023
betng filed.
Ciry of Lubbock DBte Acknowledged:
3 Provide the IdentlBcatlon number used by ihe govemmental entity or state agency to track or identily the contract, and provide a
description of the services, goods, or othar propeny to be provided under the contract.
17489
Ciy of Lubbock Custodial Services Agreement, Contract 17489
4 Nature ofinterest
Name ot Interested Pariy Ciry, State, Country (place o( business) (check appllcabla)
Controlling lntermediary
5 Check only ii there Is Np Interested Party. �
6 UNSWORN DECLARATION
My name is Jorge Saldana , a� my date oi bGth is
My address �s 7100 Broadway. Suite fiL . Denver ,��, 80221 ,��.
c�u ca�� cs��► c=ro �> c�r>
I declare w�der penalty of peryury ihat the twepofng is uue and correct.
Executed �n Adams Counry, State ot Colo���.o , on the 13�d y ot Se t�ber , zo 23 .
(rrronu+) treu)
Signature af authorized agent f conUa ' business entlty
(D�era
Forms provided by Texas Ethics Commissfon www.ethics.state.tx.us Version V3.5.1.99923476
CERTIFICATE OF INTERESTED PARTIES
FORnn 1295
1 of 1
Complete Nos. l- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. l, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2023-1071066
Kleen-Tech Services, LLC
Denver, CO United States nate Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 09/13/2023
being filed.
City of Lubbock Date Acknowledged:
09/13/2023
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
17489
City of Lubbock Custodial Services Agreement, Contract 17489
4 Nature ofinterest
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party. ❑
X
6 UNSWORN DECLARATION
My name is , and my date of birlh is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of pery'ury that the foregoing is true and correct.
Executed in County, State of , on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entiry
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.99923476