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HomeMy WebLinkAboutResolution - 2023-R0470 - Contract 17489, With Kleen-Tech Services, LLC - 09/26/2023Resolution No. 2023-R0470 Item No. 5.22 September 26, 2023 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Service Contract No. 17489 for custodial services, by and between the City of Lubbock and Kleen-Tech Services, LLC, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. APPROVED AS TO CONTENT: �� , . Erik Rejino, Assistant City Manager APPROVED AS TO FORM: stant City Attorney ccdocs IIIRES.Contract-Kleen-Tech Services, LLC September 18, 2023 Resolution No. 2023-R0470 City of Lubbock Custodial Services Agreement Contract 17489 This Service Agreement (this "Agreement") is entered into as of the �§„day of Se�tember 2023 ("Effective Date") by and between Kleen-Tech Services, LLC (the Contractor), and the City of Lubbock (the "City"). RECITALS WHEREAS, the City has issued a Request for Proposals 23-17489-KM, Custodial Services and WHEREAS, the proposal submitted by the Contractor has been selected as the proposal which best meets the needs of the City for this service; and WHEREAS, Contractor desires to perform as an independent contractor to provide Custodial Services upon terms and conditions maintained in this Agreement; and NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City and Contractor agree as follows: City and Contractor acknowledge the Agreement consists of the following exhibits which are attached hereto and incorporated herein by reference, listed in their order of priority in the event of inconsistent or contradictory provisions: 1. This Agreement 2. Exhibit A— General Requirements 3. Exhibit B— Best and Final Offer 4. Exhibit C— Insurance Requirements Scope of Work Contractor shall provide the services that are specifed in Exhibit A. The Contractor shall comply with all the applicable requirements set forth in Exhibit B and Exhibit C attached hereto. Article 1 1.1 The contract shall be for a term of one (l ) year, with the option of four (4), one year extensions, said date of term beginning upon formal approval. This Contract will renew automatically for the additional terms, unless either Party gives 90-day written notice to terminate the Contract. 1.2 All stated annual quantities are approximations of usage during the time period to be covered by pricing established by this bid. Actual usage may be more or less. Order quantities will be determined by actual need. The City of Lubbock does not guarantee any specific amount of compensation, volume, minimum, or maximum amount of services under this bid and resulting contract. 1.3 The Contractor must maintain the insurance coverage required during the term of this contract including any extensions. It is the responsibility of the Contractor to ensure that valid insurance is on fle with the Purchasing and Contract Management Department as required by contract or contract may be terminated for non-compliance. 1.4 A) Prices quoted shall be guaranteed for a period for six (6) months upon City approval. The rate may be adjusted at the City's discretion for the effective change in Consumer Price Index (CPI) or Product Price Index (PPI) as appropriate. B) Further, if the Contractor can provide documentation for actual charges for material, labor, etc. that demonstrates that the change in CPI or PPI is not sufficient, the Contractor shall provide such documentation to the City, and at the City's sole discretion, the contractual rate may be further adjusted. If agreement regarding a new rate cannot be reached, the City shall terminate at the end of the current contract period. C) If an adjustment to pricing is granted under this section, the Contractor must provide the Director of Purchasing and Contract Management written, quarterly documentation to justify the ongoing adjustment. If no such documentation is timely received, the rate will automatically revert to the initial, awarded rate. 1.5 This contract shall remain in effect until the first of the following occurs: (1) the expiration date, (2) performance of services ordered, or (3) termination of by either party with a 30 day written notice. The City of Lubbock reserves the right to award the canceled contract to the next lowest and best bidder as it deems to be in the best interest of the city. Article 2 Miscellaneous. 2.1 This Agreement is made in the State of Texas and shall for all purposes be construed in accordance with the laws of said State, without reference to choice of law provisions. 2.2 This Agreement is performable in, and venue of any action related or pertaining to this Agreement shall lie in, Lubbock, Texas. 2.3 This Agreement and its Exhibits contains the entire agreement between the City and Contractor and supersedes any and all previous agreements, written or oral, between the parties relating to the subject matter hereof. No amendment or modification of the terms of this Agreement shall be binding upon the parties unless reduced to writing and signed by both parties. 2.4 This Agreement may be executed in counterparts, each of which shall be deemed an original. 2.5 In the event any provision of this Agreement is held illegal or invalid, the remaining provisions of this Agreement shall not be affected thereby. 2.6 The waiver of a breach of any provision of this Agreement by any parties or the failure of any parties otherwise to insist upon strict performance of any provision hereof shali not constitute a waiver of any subsequent breach or of any subsequent failure to perform. 2.7 This Agreement shall be binding upon and inure to the benefit of the parties and their respective heirs, representatives and successors and may be assigned by Contractor or the City to any successor only on the written approval of the other party. 2.8 All claims, disputes, and other matters in question between the Parties arising out of or relating to this Agreement or the breach thereof, shall be formally discussed and negotiated between the Parties for resolution. In the event that the Parties are unable to resolve the claims, disputes, or other matters in question within 30 days of written notification from the aggrieved Party to the other Party, the aggrieved Party shall be free to pursue all remedies available at law or in equity. 2.9 At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within 30 days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 2.10 The City reserves the right to exercise any right or remedy to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. 2.11 The contractor shall not assign or sublet the contract, or any portion of the contract, without written consent from the Director of Purchasing and Contract Management. Should consent be given, the Contractor shall insure the Subcontractor or shall provide proof of insurance from the Subcontractor that complies with all contract insurance requirements document, this provision shall control. 2.12 Contractor acknowledges by supplying any Goods or Services that the Contractor has read, fully understands, and will be in full compliance with all terms and conditions and the descriptive material contained herein and any additional associated documents and Amendments. The City disclaims any terms and conditions provided by the Contractor unless agreed upon in writing by the parties. In the event of conflict between these terms and conditions and any terms and conditions provided by the Contractor, the terms and conditions provided herein shall prevail. The terms and conditions provided herein are the final terms agreed upon by the parties, and any prior conflicting terms shall be of no force or effect. 2.13 Contracts with Companies Engaged in Business with Iran, Sudan, or Foreign Terrorist Organization Prohibited. Pursuant to Section 2252.152 of the Texas Government Code, prohibits the City from entering into a contract with a vendor that is identified by The Comptroller as a company known to have contracts with or provide supplies or service with Iran, Sudan or a foreign terrorist organization. 2.14 Texas Public Information Act. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. To the extent Subchapter J, Chapter 552, Government Code applies to this agreement, Contractor agrees to: (1) preserve all contracting information related to the contract as provided by the records retention requirements applicable to the governmental body for the duration of the contract; (2) promptly prov ide to the governmental body any contracting information related to the contract that is in the custody or possession of the entity on request of the governmental body; and (3) on completion of the contract, either: (A) provide at no cost to the governmental body all contracting information related to the contract that is in the custody or possession of the entity; or (B) preserve the contracting information related to the contract as provided by the records retention requirements applicable to the governmental body. 2.15 No Boycott of Israel. Pursuant to Section 2271.002 of the Texas Government Code, a) This section applies only to a contract that: (1) is between a governmental entity and a company with 10 or more full-time employees; and (2) has a value of $] 00,000 or more that is to be paid wholly or partly from public funds of the governmental entity. (b) A governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. 2.16 Texas Government Code 2274. By entering into this Agreement, Contractor verifies that: (1) it does not, and will not for the duration of the contract, have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association or (2) the verification required by Section 2274.002 of the Texas Government Code does not apply to the contract. If Contractor is a company with 10 or more full-time employees and if this Agreement has a value of at least $100,000 or more, Contractor verifies that, pursuant to Texas Government Code Chapter 2274, it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and will not discriminate during the term of the contract against a firearm entity or firearm trade association. 2.17 Contractor represents and warrants that: (1) it does not, and wi II not for the duration of the contract, boycott energy companies or (2) the verifcation required by Section 2274.002 of the Texas Government Code does not apply to the contract. If Contractor is a company with 10 or more full-time employees and if this Agreement has a value of at least $100,000 or more, Contractor verifes that, pursuant to Texas Government Code Chapter 2274, it does not boycott energy companies; and will not boycott energy companies during the term of the Agreement. This verification is not required for an agreement where a governmental entity determines that these requirements are inconsistent with the governmental entity's constitutional or statutory duties related to the issuance, incurrence, or management of debt obligations or the deposit, custody, management, borrowing, or investment of funds. 2.18 Confidentiality. The Contractor shall retain all information received from or concerning the City and the City's business in strictest confidence and shall not reveal such information to third parties without prior written consent of the City, unless otherwise required by law. 2.19 Indemnify. The Contractor shall indemnify and save harmless the city of Lubbock and its elected officials, officers, agents, and employees from all suits, actions, losses, damages, claims, or liability of any kind, character, type, or description, including without limiting the generality of the foregoing, all expenses of litigation, court costs, and attorney's fees, for injury or death to any person, or injury to any property, received or sustained by any person or persons or property, to the extent arising out of, related to or occasioned by, the negiigent acts of the Contractor, its agents, employees, and/or subcontractors, related to the performance, operations or omissions under this agreement and/or the use or occupation of city owned property. The indemnity obligation provided herein shall survive the expiration or termination of this agreement. -----INTENTIONALLY LEFT BLANK----- IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. Executed in triplicate. CITY OF LUBBO Tray AT ST � Cou ney Paz, City Secreta APPROVED AS TO CONTENT: o�,� � Mark Zavicar, Director of Facilities Management .,..• �`; • �,�s � !, /���%i�„ii /,� . (�A�� � . . - �, . CONTRACTOR BY: � Authorized Repres ntative I Jorge Saldana Print Name 7100 Broadway, Suite 6L Address Denver, CO 80221 City, State, Zip Code Exhibit A City of Lubbock, TX RFP 23-17489-KM Custodial Services GENERAL REQUIREMENTS 1. INTENT a) The City of Lubbock (hereinafter called "City") is seeking proposals from interested firms and individuals, (hereinafter called "Offeror") to provide Custodial Services. b) Offerors are invited to submit demonstrated competence and qualifications of their firm for providing these services. c) The information contained within this document is intended to provide interested firms with the requirements and criteria that will be used to make the selection. 2. SCOPE OF WORK To furnish custodial services at various Owner facilities. 1. Contract Term The term of this Contract commences on the Effective Date and continues without interruption until September 30, 2024, unless termination occurs as otherwise provided in this Contract. This Contract may be renewed by mutual consent of both parties for up to four (4) additional one (1) year periods. Each renewal period shall be under the same monthly prices, terms, and conditions as the original contract, unless otherwise negotiated by the Owner and the Contractor. In the event that there is a federai minimum wage increase, this contract may be adjusted to reflect this increase. The adjustment may include the amount of the hourly wage increase reflected by actual labor hours worked by Contractor employees. It may also include corresponding direct beneft increases due to the wage increase including FICA, Worker's Compensation, and general liability insurance subject to written verification of payroll audit increases from the Contractor's insurance carrier. 2. Pricing Pricing shall include all costs for labor, materials, supervision and overhead. Contractor shall submit prices on Exhibit A attached hereto and made a part of the specifcations. The Owner shall provide the Contractor with any and all revisions to the specifications for each successive contract period (October I through September 30) no later than March 15S during each contract period. 3. Calendar of Tasks Within fifteen (15) days of award of contract, the Contractor shall provide a work schedule for each facility listing tasks to be performed daily. The Contractor shall provide the owner with three-month Calendars of Tasks scheduled to be performed weekly, monthly, quarterly, and annually. Individual Calendars of Tasks for each facility shall show the dates on which all scheduled tasks are to be performed. These calendars shall be provided to the Facilities Management Department within fifteen (15) days of the Contract start date, and every three months thereafter. 4. Termination 4.1 Termination for Default: When, in the opinion of the Owner, the Contractor has not performed or has unsatisfactorily performed the contract, the Owner may terminate the contract for default. Upon termination for default, payment may be withheld at the discretion of the Owner. Failure on the part of the Contractor to fulfill the contractual obligations shall be considered just cause for termination of the contract. The Contractor will be paid for work satisfactorily performed prior to termination less any excess costs incurred by the Owner in procuring and completing the work. 4.2 The Owner shall have the right to cancel any facility listed in the contract in full at any time with a thirty (30) day written notice. 5. Confidentiality and Employee Identification 5.1 General. Contractor, its employees and agents shall retain all information received from or concerning the City and the City's business in strictest confidence and shall not reveal such information to third parties without prior written consent of the City, unless otherwise required by law. 5.2 Nondisclosure Statement. Contractor shall have all its employees or agents execute a Nondisclosure Statement that is adequate to protect the City's proprietary and confidential information. A current Nondisclosure Statement shall be on file for each employee or agent of Contractor and a copy provided to the City. This must be updated as personnel changes occur and audited Bi-annually. 5.3 Identifcation — The Contractor shall give to the Facilities Maintenance Supervisor a complete list of all employees who will be employed at each of the Owner's facilities, within five (5) days of the award of this contract. Should any additions occur to the Contractor's employee list, the Contractor shall notify the Facilities Maintenance Supervisor in writing prior to the new employee arriving at the site. Contractor shall notify the Facilities Maintenance Supervisor of any deletions to the list of employees weekly. This must be updated as personnel changes occur and audited Bi-annually. 5.4 The Contractor shall outfit each employee with a common identifiable uniform that is kept in a professional manner and an identification badge with name and picture within ten (10) days of the award of contract. It is the Contractor's responsibility to photograph and badge all employees. Newly added staff shall have permanent badges within five (5) days of assignment to Owner facilities. Contractor warrants and covenants that the security of badges shall be maintained at all times. 5.5 If Contractor employees are terminated from employment for any reason, it is the responsibility of the Contractor to have any and all used badges returned by the employee within 24 hours after termination or the next business day. The failure of Contractor to immediately obtain a badge from Contractor's employee or agent shall result in Contractor replacing all its employees' or agents' badges as soon as possible. The Contractor will pay the replacement cost for these new badges. 6. Lost and Found Articles 6.1 The Contractor shall instruct employees that all articles of personal or monetary value found in or around the premises shall be promptly turned in to the Facilities Management Department. The property must be tagged with the room number or location where the property was found. 7. Utilities and Supplies Furnished by The Owner 7.1 The Owner shall furnish electric power and light at facility sites for cleaning equipment to be used in the performance of this contract. 7.2 The Contractor shall conserve electric energy at all times. For example, in a multi-story office building, the Contractor shall illuminate only those wings, suites, or floors actually occupied by personnel engaged in custodial service activity. Contractor shall designate one staff position required to be trained by Facilities Management staff in the operation of energy saving light switches that the Owner may have installed. That Contractor staff person shall be responsible for training contractor's personnel in the operation of energy saving light switches. When Contractor completes work in a suite of offices, they shall turn the lights off upon leaving. 7.3 The Owner shall provide the Contractor with water. The Contractor shall adhere to accepted sanitary practices governing the disposal of wastewater of every kind. 7.4 When necessary to accomplish contract tasks, the Contractor shall notify the Owner of the locations of defective lamps or other problems encountered; however, the Contractor is not required to replace incandescent lamps, tubular fluorescent lamps, or lamp ballasts or make repairs. Other problems shall include but not limited to, anything that will prevent a building from being opened or staff safety issues such as water leaks, falling ceiling tiles, broken windows, etc. Please contact Facilities Management during normal business hours by phone at (806) 775- 2201 or after hours by phone at (806) 577-9855 to report emergencies. 7.5 The Contractor shall furnish all liquid soap, paper products, trash or sanitary napkin receptacle liners, and women's sanitary products for installation in restroom dispensers. The Contractor shall be responsible for collection of money from sanitary napkin dispensers. In case of malfunction of the machines, the Contractor will be responsible for reimbursement of coins lost in the machines. The Contractor is also responsible for maintenance, repair and replacement of sanitary napkin dispensers. Owner's employees will be instructed to exercise care in the operation and treatment of these dispensers. 7.6 While performing custodial duties, if any of the contractor's staff notice any type of space heaters, coffee makers, candles, warming plates, etc. that has been left on, they should notify the Facilities Maintenance Supervisor immediately with building and location information. After contacting the Facilities Maintenance Supervisor, a decision will be made to either dispatch Owners staff and/or if possible have the contractor's staff turn off the appliance or equipment. 8. Building Security 8.1 Keys for applicable buildings will be furnished to the Contractor for access at time of assignment. Contractor to sign for any keys on City Key Issuance Form. The Contractor shall be responsible for safe keeping of all keys in their custody. 8.2 Any lost keys shall be reported within (2) two hours of loss to Facilities Management. Contractor to report in writing via email to Facilities Management of the loss. The Contractor will be charged for the replacement of any lost key(s). If the security of an area where a key is lost necessitates replacement of lock cylinders, locks or any other hardware, the Contractor shall pay the cost of such replacement and re-keying. 8.3 If any keys issued to the Contractor during the term of the contract are not returned on the expiration date of the contract, replacement keys or hardware replacement as described in Paragraph 9.2 above shall be deducted from the final payment to the Contractor. 8.4 Where a facility to be serviced is equipped with an intrusion alarm, the Contractor shall be responsible for disarming the alarm when their employees enter the bui(ding, and for arming the alarm when they leave. Contractor shall designate one staff position required to be trained by Facilities Management staff or appointed staff inember in the correct operation for each facility's alarm system, where applicable. It shall be the responsibility of the Contractor to instruct any temporary or replacement employees in the complete operation of arming and disarming alarm system. 8.5 Contractor shall be responsible for adherence to building security, including locking of all required interior and exterior doors, after final completion of work and/or when the cleaning staff temporarily leaves the building to empty trash. Additionally, they shall be responsible for security while they are the sole occupants of the building. This includes interior areas of the Health Department required to be secured. Refer to (19.2.10). In the event that the Owner is negligent in properly securing property, the Contractor cannot be held liable. 9. Personnel 9.1 Contract Manager — The Contractor shall give the Facilities Maintenance Supervisor the name of the individual who shall be responsible for the overall management and coordination of the contract and who shall act as the central point of contract for the Owner. The contract manager must have a minimum of three (3) years' experience in the custodial industry and have a working knowledge of the techniques and materials used. 9.2 Contract Coordinator(s) — The Contractor shall give the Facilities Maintenance Supervisor the name(s) of Contract Coordinator(s) responsible for the day-to-day operations of the contract. 9.3 On-site Supervisors — The Contractor shall designate an individual(s) responsible for on-site management of this contract. The On-site Supervisor(s) shall be present at each Owner's facility whenever routine or project work is being performed and shall be the point of contact for the Facilities Maintenance Supervisor to provide notification of performance deficiencies. The On- site Supervisor shall be provided with a copy of the work requirements and standards as stated in this contract, and shall have the authority to correct deficiencies and perform requested custodial services. The On-site Supervisor shall be required to provide a weekly copy of the Custodial Inspection Checklist to the contractor's quality control person. This checklist shall be provided to the Facilities Maintenance Supervisor during the week following the completion of the checklist. A copy of the checklist form may be found in Appendix A. 9.4 Contractor Employees 9.4.1 A fully qualified force shall be maintained throughout the period of this contract with a sufficient number of workers to perform all required services within the hours indicated by the schedule. These workers shall be thoroughly instructed by their supervisors as to required duties and methods of performance. All personnel shall be legal residents of the United States. At least one person on duty in each facility must be capable of communicating in English (both spoken and written) as well as the language(s) of all other Contract personnel on duty at that facility. All personnel will receive close and continuing first line supervision. 9.4.2 The Contractor's employees shall at all times present a neat and clean appearance. 9.4.3 The Contractor's employees, as well as the Owner's employees, shall be mutually courteous and respectful of each other. If either party is witness to actions contrary to this directive, they shall make the other party aware and appropriate disciplinary action shall take place. Additionally, all Contractor personnel shall maintain a courteous and respectful attitude toward the public at all times. At no time shall there be any soliciting or requesting of gratuities of any type. 9.5 Alcohol, Illegal Substances(s) and Firearm Policy — The Contractor shall take all action necessary to remove any employee of the Contractor who reports to work under the influence of alcohol or illegal substance(s) or who is in possession of alcohol or illegal substance(s), firearms, or other lethal weapons on Owner's property. 9.6 Smoking Policy -- Owner's facilities are designated as "no smoking" areas. This policy shall be strictly adhered to. The Facilities Maintenance Supervisor may designate outside "smoking" areas. 9.7 Parking for the Contractor and Employees' Vehicles — Contractor's employees shall not park in marked assigned parking spaces. 9.8 Damage Report(s) — The Contractor or the Contractor's employee(s) shall report to the Facilities Maintenance Supervisor all damage, breakage, or other circumstances that would require repairs or replacements. The Contractor shall assume full responsibility for any and all damages or claim for damage, for injury to persons, property and equipment, which might result from any services performed under this contract. 9.9 Safety — The Contractor shall at all times provide and require the use of proper safety protection to workers. Safety protection shall include but not be limited to rubber gloves, hearing protection, safety shoes, safety glasses or goggles, and dust masks. 9.10 The Contract Coordinator(s) and On-site Supervisor(s) responsible for this contract shall be thoroughly familiar with all phases of contract work and shall possess competent proven experience supervising janitorial crews and the cleaning of buildings. The Owner reserves the right to review each Contract Coordinator and On-site Supervisor's qualifications. Should any of these staff persons lack the necessary qualifications, the Contractor shall replace such person with a qualified replacement. 9.11 Supervisors shall be qualified to operate all equipment under their charge and to train personnel in that equipment's operation. 9.12 The Contract Coordinator or On-site Supervisor shall be available at all times when the contract work is in progress to receive notices, complaints, reports, or requests from the Owner's Representative. In the absence of the Contract Coordinator, the On-site Supervisor shall have the authority to accept notices of deduction and inspection reports. It is the policy of the Owner that the Owner's employees' direction and supervision of Contractor's employees, directly or indirectly, shall not be exercised. 9.13 At least five (5) working days prior to the contract start date or at any time changes are made, the Contractor shall provide in writing to the Facilities Maintenance Supervisor the names and phone numbers of all Contract Coordinators and On-site Supervisors. The Contractor shall designate substitutes to act in the absence of each Contract Coordinators and each On-site Supervisor. Each substitute shall have the same responsibilities and authorities as the On-site Supervisor. 9.14 Should existing or potential Contractor personnel situations or problems occur which affect this contract, the outcome for each situation shall be determined by mutual agreement between the Contractor and the Owner's Representative. For the purposes of this contract, the Contractor shall not employ someone to work at Owner's facilities who has been convicted of a violent crime or other crimes against persons. Contractor employees who work in specific locations will be required to undergo a background check by the Police Department and will be fingerprinted for access to these secure locations. Decisions of clearance shall be at the Police Department discretion. 10. Independent Contractor Status 10.1 Contractor and Owner agree that Contractor shall perform the duties under this Contract as an independent contractor. The Contractor has the sole discretion to determine the manner in which the services are to be performed. 11. Indemnity 1 l.l The Owner shall not be liable or responsible for, and shall be saved and held harmless by Contractor from and against any and all suits, actions, losses, damages, claims, or liability of any character, type, or description, including all expenses of litigation, court costs, and attorney's fees for injury or death to any person, or injury to any property, received or sustained by any person or persons or property, arising out of, or occasioned by, directly or indirectly, in whole or in part, the performance of Contractor under this agreement, including claims and damages arising in whole or in part from the negligence of the Owner. 12. Compliance with Applicable Laws 12.1 Contractor shall comply with all applicable federal, state and local laws, statutes, ordinances, rules and regulations relating, in any way, manner or form, to the activities under this Contract, and any Amendments thereto. 13. Notice 13.1 Whenever notice from Contractor to Owner or Owner to Contractor is required or permitted by this Contract, such notice shall be given by (1) actual delivery of the written notice to the other party by hand, (2) other reasonable means including Email (in which case such notice shall be effective upon delivery), or (3) by depositing the written notice in the United States mail, properly addressed to the other party at the address provided in this article, registered or certified mail, return receipt requested, in which case such notice shall be effective on the third business day after such notice �s so deposited. 13.2 Contractor's Address. Contractor's address and numbers for the purposes of notice are: Company Name:Kleen-Tech Services, LLC Attn: Mark Assise, Chief Financial Officer Address: 7100 Broadway, Suite 6L City, State, Zip:Denver, CO 80221 Telephone:1-866-385-0672 Facsimi le: 1-866-621-1871 13.3 Owner's Address. The Owner's address and telephone numbers for the purposes of notice are: City of Lubbock Facilities Management Department Attn: Chester Cooper, Facilities Maintenance Supervisor 1314 Avenue K Lubbock, Texas 79401 Telephone: (806) 470-1850 13.4 Change of Address. Either party may change its address or numbers for purposes of notice by giving written notice to the other party, referring specifically to this Contract, and setting forth such new address or numbers. The address or numbers shall become effective on the fifteenth day after such notice is effective. 14. Chemical Data 14.1 All materials used by the Contractor shall come from the following approved list. The Contractor may use an "approved equal" material provided the Contractor obtains approval from the Owner's Representative prior to using the substitute material. 14.1.1 Hard surfaced floor cleaning, stripping, and rewaxing a. Rinse Free Stripper Floor Liquidator (Spartan Chemical Company) b. HDQ Neutral One Step Germicidal Detergent and Deodorant (Spartan Chemical Company) c. ONBASE Floor Sealer and Conditioner (Spartan Chemical Company) d. Sheen-17 Durable Acrylic Metal Interlock Floor Finish (Spartan Chemical Company) 14.1.2 Carpeted Surfaces a. Triple S Carpet Maintenance (Triple S Manufacturing) b. Gum Remover (Hill Manufacturing Company) c. Spotrate Spot Remover (Certified Labs) 14.1.3 Restroom Cleaning a. HDQ Neutral One Step Germicidal Detergent and Deodorant (Spartan Chemical Company) b. Sparcling Restroom Disinfectant (Spartan Chemical Company) c. SSS Cleanser Powder (Triple S Manufacturing) d. Sprayway Glass Cleaner 14.1.4 Hard Inanimate Surfaces a. Citro Shield Furniture Polish (Spartan Chemical Company) b. SSG14 Aerosol Metal Polish (Certified Labs) c. SNB-130 Super Strength Non-Butyl Degreaser (Spartan Chemical Company) 14.2 The Owner may conduct or have tests conducted in the performance of this contract to ensure that products specified by the Contractor are of acceptable quality. 14.3 Safety Data Sheets (SDS) shall be furnished by the Contractor to the Facilities Maintenance Supervisor and to each Building Safety Officer for each of the products listed in Paragraph 16.1 above and for all other chemicals used by the Contractor in the performance of the contract. A properly marked and updated file or notebook of all SDS sheets must be kept at each location with cleaning supplies at all listed locations in the contract at all times. 14.4 If the Contractor changes or substitutes chemicals during the performance of this contract, the Facilities Maintenance Supervisor shall be furnished with two (2) copies of the list of chemicals replacing original chemicals. 14.5 Any chemicals not approved by the Owner or without proper SDS sheets for use in its buildings shall be removed within one (1) working days after notification by the Owner to the Contractor to do so. 14.6 Contractor should have at least one month's worth of supplies in their warehouse or storage. Contractor shall grant Owner access at any time to review the supplies being stored. All supplies to be stored in a manner consistent with established Best Practices and in accordance with OSHA requirements. 15. Changes in The Scope of The Contract 15.1 The Owner may, by written order, make changes in the general scope of the contract and in the specifications. The Contractor will be given as much advance notice as is practicable when, for example, an entire facility, a floor of an office building, or a portion of a building is to be added or deleted from the contract. If the changes so ordered cause an increase or decrease in the price of the contract, an equitable adjustment based on square footage will be made and the contract will be modified accordingly. 16. Owner Observed Holidays 16.1 The Owner observes the following holidays: New Year's Day — January 15' Martin Luther King Day —(Third Monday in January) Good Friday — (Friday before Easter) Memorial Day —(Last Monday in May) Independence Day — July 4`n Labor Day —(First Monday in September) Thanksgiving Day —(Fourth Thursday in November) Friday after Thanksgiving —(Fourth Friday in November) Christmas Eve — December 24`n Christmas Day — December 25�n Note: When designated holiday falls on Sunday, Monday is observed. When designated holiday falls on Saturday, Friday is observed. 16.2 Owner facilities are typically closed on the above holidays and coverage for custodial services may not be required. The following are exceptions: 16.2.1 Party Houses are rented 365 days per year by Parks & Rec. and may require custodial services on holidays. Owner's representative will provide tentative schedules of Party House rentals to Contractor by Monday @ 12:00 for events scheduled that week (through Sunday), a revised schedule the following Friday morning, and a final schedule Friday afternoon. 16.2.2 The Communication Center and Police Department Desk Sergeant areas remain open 24 hours every day. 17. Building Cleaning Contract Deductions 17.1 General 17.1.1 A clean and well-maintained building is the Owner's goal and while deduction provision for work omitted or improperly performed is designed to protect the Owner's interest, it is not ordinarily a desirable substitute for getting the job accomplished through normal processes. 17.1.2 Criteria for Deductions for Omitted or Unsatisfactory Work will be used by the Owner in determining the deductions for non-performance of work under this contract or for deficiencies in the work performed. See Section 19.2 —"Criteria for Cleaning Deductions" below. 17.1.3 It is the objective of the Owner to obtain full cleaning performance in accordance with the terms of the specifications and quality work requirements of this contract. To this end, the Owner is contracting for the complete performance of each cleaning job as identified in the specifications, and deductions will therefore be made as stipulated. If this provision of the contract must be invoked frequently, it will be indicative of overall non-performance, and grounds for cancellation of the contract. 17.1.4 Payment may be adjusted if any services do not conform to contract requirements. The Facilities Maintenance Supervisor will inform the Contractor in writing, of the type and dollar amount of proposed deductions by the tenth workday of the month following the performance period for which the deductions are to be made. Reasons must be solidly based and must provide specific facts to justify the deductions. 17.1.5 The Contractor may, within ten working days of receipt of the notifcation of the proposed deductions, present to the Facilities Maintenance Supervisor specific reasons why any or all of the proposed deductions are not justified. Reasons must be solidly based and must provide specific facts to justify reconsideration andlor adjustment of the amount to be deducted. Failure to respond within the ten-day period will be interpreted to mean that the Contractor accepts the proposed deductions. 17.1.6 Payment (except for the final one) will not be delayed or withheld until disputes over proposed deductions are settled. If the Facilities Maintenance Supervisor determines that any or all of the deductions are warranted, the Facilities Maintenance Supervisor shall notify the Contractor and adjust subsequent payments under the contract accordingly. 17.2 Criteria for Cleaning Deductions 17.2.1 Toilet Room Cleanin� — In instances where restrooms are not satisfactorily cleaned or policed and serviced as determined by the Owner's designated representative, deductions will be made for a portion of or for the entire room as determined by of the Facilities Maintenance Supervisor. Deductions will be based on a percentage of the daily cleaning rate equal to the percentage of square footage affected, but in no case will the charge be less than $I5.00 nor greater than the daily cleaning rate. (See 19.2.9) 17.2.2 Room Cleanin� — In instances where room cleaning has not been satisfactorily performed, or any portion or portions of work omitted or improperly performed, deductions will be made for a portion of or for the entire room as determined by the Facilities Maintenance Supervisor. "Room" shall mean any space enclosed by walls including offices, corridors, stairwells, storage areas, meeting rooms, foyers, dining rooms, game rooms, or waiting/reception rooms. Deductions will be based on a percentage of the daily cleaning rate equal to the percentage of square footage affected, but in no case will the charge be less than $15.00 nor greater than the daily cleaning rate. (See 19.2.9) 17.2.3 Work Scheduled for Dailv or Weeklv Performance — If any work required for performance daily or scheduled for performance weekly is omitted or unsatisfactorily performed, the attention of the Contractor or designated representative will be called to this failure or omission. Deductions will be made for each day or week that the omission or unsatisfactory performance occurred. These deductions will be based on a percentage of the daily or weekly cleaning rate (depending on the frequency) equal to the percentage of square footage affected. In no case will the charge be less than $15.00 per day nor greater than the daily or weekly cleaning rate (depending on the frequency) times the number of days or weeks. (See 19.2.9) 17.2.4 Work Scheduled for Monthlv or Less Freyuent Performance — In the case of failure by the Contractor to comply with the frequency for those items scheduled for performance monthly or less frequently, the Facilities Maintenance Supervisor will provide the Contract Manager with a written request to perform the omitted operation. If the Contractor does not comply with the request within 24-hours of receipt of written notification, the work will be performed by other means or contractor, and the cost thereof will be deducted from any money due or become due to the Contractor. If this omitted or unsatisfactory work cannot be accomplished by other means, and cannot be rescheduled, a deduction covering the cost of service omitted or not satisfactorily performed will be made at a percentage of the daily cost. (See 19.2.9) 17.2.5 All Other Work (Miscellaneous) — Any other omitted or unsatisfactory work not specifically listed above or which does not clearly fall into one of the above categories will be deducted based on a percentage of the daily or weekly cleaning rate (depending on the frequency) equal to the percentage of square footage affected. In no case will the charge be less than $15.00 nor greater than the daily or weekly cleaning rate (depending on the frequency). (See 19.2.9) 17.2.6 A rate of $30.00 per hour will be charged to the Contractor and deducted from the monthly payment if an outside janitorial contractor has to be called in to perform work not completed by Contractor. 17.2.7 A trip fee of $45.00 or, if greater, the actual regular and/or overtime pay incurred by Owner staff due to the event will be charged each time a Facilities Maintenance Technician or a Building Representative is called out due to security alarms inappropriately set by Contractor staff. Owner's staff will train the Contract Manager, Contract Coordinator, or On-site Supervisor (as determined by the Contractor) in the operation of all alarms. It is the responsibility of the Contractor's selected trainee to train other Contractor personnel in the operation of such systems. 17.2.8 In the case of overall non-performance, the Contractor will be given written notice of the areas needing attention. The Contractor will have 24 hours from the time the notice is delivered to perform to specifications. If the Contractor does not comply with specifications within the designated time, the contract may be terminated. 17.2.9 The daily cleaning rate is the monthly cost for a facility's custodial services divided by the number of required days per month those services are to occur. The weekly cleaning rate is the annual cost for a facility's custodial services divided by the number of weeks per year. 17.2.10 All Owner's building must be kept secure at all times. A fee of $25.00 will be charged to the contractor in the event the custodial staff (eave a building unsecure. This fee charge will begin when a building has been left unsecured for the second time. If a building is left unsecure more than 3 times, the fee will be increased at a rate of $10.00 per incident thereafter. No charge will exceed $100.00. This includes all interior secured areas (Health Department, Human Resources, budget & research areas, executive areas, etc.) and exterior doors. Secure interior areas will be identified at time of contract start. 17.3 Deductions for Failure to Furnish Minimum Custodial Labor Hours for Daytime Custodians (as shown in Appendix A— Custodial Services Facility Data Sheets, Items #1-54). 17.3.1 In the event the Contractor, for any reason whatsoever, fails to provide the minimum daytime labor hours stipulated, the Owner reserves the right to either: a. Engage additional custodial personnel under a separate contract, in sufficient numbers to make up the difference between the minimum number of daytime custodial hours stipulated to perform the work, and the number of daytime labor hours actually furnished by the Contractor. The cost of this separate contractual service, as well as any related costs incurred by the Owner shall be charged to the Contractor and deducted from moneys due them; or b. Make deductions for the number of productive or supervisory labor hours not furnished. Deductions for not furnishing daytime custodial hours as shown in Appendix A will be based on the number of hours service was not provided times an hourly rate of $15.00. City also will have the option of recouping administrative costs associated with the corrections. 18. Service Frequency 18.1 Service frequency is noted throughout this contract document as dependent upon specific facility, area in facility, and type of service performed. "Evenings" means after normal business hours including those hours between 5 PM and 8 AM. 19. Special Notes 19.1 If and when necessary, the Contractor agrees to provide replacement andlor additional dispensers (soap, toilet tissue and paper towel) at an additional cost agreed to by the Owner prior to purchase. The Contractor agrees that payment by the Owner to the Contractor for any such dispensers used in the performance of any work under the contract on a cost plus a percentage of cost basis is specifically prohibited. The Owner shall reimburse the Contractor on completion and acceptance of each assigned job, only for those materials actually used in the supply of such dispenser(s) that are supported by invoices issued by the supplier to the Contractor. These invoices shall show the quantity and cost of the materials purchased. No surcharge shall be added to the supplier's invoices or included in the Contractor's invoice submitted to the Owner that would increase the dollar amount indicated on the supplier's invoices for the materials purchased for the assigned job. Installation of such dispensers will be by Owner's Facilities Management maintenance staff. 19.2 Contractor will bill for special cleanups due to spills or other emergency situations based on an hourly rate as shown in Exhibit A. The charge for the hourly rate must be provided in Exhibit A for both normal working hours (8 AM to 5 PM) and for after hours (5 PM to 8 AM). 19.3 All Contractor employees are required to complete annual Asbestos training provided by the Owner, as well as any other applicable training required by Federal, State, or local law including HazCom training. Contractor shall maintain records showing individual employee compliance with this requirement. The Owner reserves the right to review records of compliance. 19.4 Contractor will be responsible for all required immunization shots for their employees working in the Health Department building. For the period of this contract, these shots are not limited to Tetanus and Hepatitis B. Any required shot records must be provided to the Owner upon completion of shot series. 19.5 Contractor will notify the Facilities Management Representative at (806) 577-9855 of any and all unlocked doors immediately upon discovery. 19.6 Contractor is responsible for securing the exterior doors of the Citizens Tower at 1314 Avenue K at 5:00 PM if the doors have not already been secured. 19.7 The Contractor shall be given a list of Owner contact names and office telephone numbers. Emergency Owner Contact telephone number for after-hours is (806) 577-9855. 19.8 Night andlor Day custodians will be required at facilities (where noted in Appendix A) to provide special set-ups in Meeting Rooms. This includes setting up tables and chairs in a variety of arrangements for different meeting types. When special set-ups are required during non- contracted working hours, the Contractor will charge a flat rate for each set-up. See Appendix A. 20. General Cleaning Speci�cations The following services will be performed on a regular basis in all Owner facilities included in the specifications. A regular basis means service as scheduled below unless otherwise noted in specific room type section. 20.1 Daily — Exterior 20.1.1 Remove debris by screening all sand in ash urns and replenish sand as required. Sand shall be supplied by Contractor. 20.1.2 Remove trash and debris from the parking lot, parking garage, sidewalks, driveways, lawn, and flower beds. After POLICING, areas shall be free of all paper, trash, empty bottles, and other discarded material. 20.1.3 Sweep entrances, landings, steps, and sidewalks adjacent to entrances in the morning to remove dirt, debris, and rocks. After SWEEPING, areas shall be free of all trash. No dirt shall be left where sweepings were picked up. 20.1.4 Scrape gum and candy from the sidewalks in front of entrances. 20.1.5 Damp-wipe all hand rails. After DAMP-WIPING, metal or wood, handrails shall be clean and free of smears, stains, and fnger marks. 20.2 Daily — Interior 20.2.1 Thoroughly sweep or dust mop hard-surfaced floors and vacuum rugs and carpeted surfaces in traffic patterned areas, extending sweep or vacuum radius to remove obvious debris from around and under furniture. Hard surfaced floor coverings shall be damp-mopped using an environmentally safe HDQ Neutral Cleaner. Carpeted floors are spot-vacuumed during the day by daytime custodians, if required due to litter. Night custodians shall vacuum all carpeted floors every working evening and spot-clean carpet as they are going through the nightly cleaning routine. All carpeted floors are shampooed at least once a year and, in some cases, two or three times, where requested. Public accessed Lobby areas to be shampooed twice a year. The Contractor will be paid for this task according to the carpet cleaning rate listed in Exhibit A. When sweeping or vacuuming floors, move chairs and trashcans as needed around desks, dining tables, and conference tables. Do not move desks, file cabinets, bookcases, and/or computers. Replace furniture upon completion. After THOROUGHLY SWEEPING OR VACUUMING, floors shall be clean and free of trash and foreign matter. No dirt or debris shall be left behind by equipment or machine, under furniture or behind doors. After DAMP MOPPING, the floors shall be free of streaks, mop strand marks, and skipped areas. Walls, baseboards, and other surfaces shall be free of splashings and markings from the equipment. The finished area should have a uniform luster. For the purpose of this contract, whenever the term carpet or carpeting is used, it is intended to include wall-to-wall carpeting as well as room size rugs and area rugs. Do not plug vacuum cleaners into the same electrical outlets as electronic equipment. 20.2.2 Spot clean carpet to remove all spots and stains. After SPOT CLEANING CARPET, excessive build-up, spillage, or crusted material shall have been removed along with spots, smears, and stains. There shall be no evidence of fuzzing caused by excessive rubbing or brushing. Cleaned areas shall blend with adjacent areas of carpeting. Carpet soiling unable to be spot cleaned to acceptable levels must be reported in writing to Facilities Maintenance Supervisor. 20.2.3 During inclement weather, mop or vacuum rubber mats and/or vacuum carpet runners. 20.2.4 Clean main entry, office suite, and restroom interior and exterior metal doorknobs, push bars, kickplates, handrails, and other metal surfaces around those entry doors with non-abrasive cleaners. After METAL CLEANING, metal surfaces shall be free of smears, stains, and finger marks. 20.2.5 Clean spots and marks off walls and doors. Soiling on walls unable to be cleaned due to nature of the marks on walls and doors, are to be reported in writing to Facilities Maintenance Supervisor. 20.2.6 Dust those horizontal surfaces that are readily available and visibly require dusting including all furniture/ equipment as described below in specific room type sections. Feather dusters may be used except where specifically prohibited in Cleaning Specifications for specific spaces below. After DUSTING, there shall be no dust streaks. Corners, crevices, moldings, and ledges shall be free of all dust. There shall be no oils, spots, or smudges on dusted surfaces caused by equipment. NOTE: When dusting horizontal and vertical surfaces do not dust any controls or computer screens, etc. Also, do not turn OFF any of this equipment that may be on. 20.2.7 When dusting horizontal spaces, working papers and desk type items shall not be disturbed. If the desktop needs to be cleaned, the person who uses the desk is responsible for removing all items and replacing them after the cleaning. 20.2.8 Remove all trash from trash receptacles. Replace liners if necessary due to contamination by non-paper, liquid or food wastes. All trash receptacles shall be checked throughout the day by the daytime custodian, emptied if necessary, and new liners installed as described above. Night custodians shall empty all trashcans and it each can with a new liner when required as described above. All containers utilized for storage of waste material at collection pomts must be fireproof. Other containers for room-to-room collecting shall be of a flame retardant, non- combustible material to be approved by the Facilities Maintenance Supervisor. Contract employees shall not smoke while collecting trash. After SOLID WASTE COLLECTION, all waste generated in the building shall be collected and removed to dumpsters. After EMPTYING OF WASTEBASKETS and removal of waste paper, there shall be no trash remaining in wastebaskets or on the floor around trash receptacles. 20.2.9 All containers with recycled items (paper, aluminum, etc.) will be emptied and contents removed to a designated area. After EMPTYING, see 22.2.9 above. 20.2.10 Wipe clean all entry/exit glass (both sides), glass partitions, inside glass and glass doors, and building directories, up to a height of 84". Such window glass in fac�lities that Contractor services also are cleaned by daytime custodians when necessary, however, night custodians are responsible for regular daily cleaning. In facilities that have display cases, both shifts clean them during their work hours as needed. After GLASS CLEANING, all glass shall be clean and free of dirt, grime, dust, streaks, watermarks, and spots and shall not be cloudy. After WASHING, glass shall be clean and free of dirt, grime, streaks, and excessive moisture and shall not be cloudy. Window sashes, sills, and other surroundings of interior glass shall be wiped free of drippings and other watermarks. 20.2.11 Spot clean all soil and finger prints from walls, light switches, doors, doorframes, handrails, and metal work, up to a height of 84". 20.2.12 Wipe clean and disinfect all water fountains, break room tables, conference room tables, and kitchen counters. After CLEANING drinking fountains, porcelain or stainless-steel surfaces shall be clean and bright. They shall be free of dust, spots, stains, and streaks. Drinking fountains shall be kept free of trash, ink, coffee grounds, etc., and nozzles free of encrustation, green mold or mildew. After POLISHING, bright metal surfaces shall have a shiny and lustrous appearance and free from soiling and hard water stains. 20.2.13 Prior to building occupant's official starting time, empty, supply, service and clean, using a quat-type germicidal detergent, paper towel, toilet tissue, soap, seat cover and sanitary napkin dispensers, and waste receptacles. Replace used non-permeable bag from sanitary napkin disposal with a new one. Put in separate container for discarding (Blood Borne Pathogen Precaution). After SERVICING, all supplies shall be provided and dispensers filled. Waste receptacles shall be emptied and disinfected and new bag inserted. Outside of receptacles, dispensers shall be clean and bright with no water spots, streaks, lint, or dust. If stainless, shall have no oil residue. Dispensers: Paper towels and toilet paper dispensers are checked and restocked throughout the day by the day porter. The sanitary supplies machines are restocked monthly or more often if they run out. NOTE: Contractor shall supply paper products of equal quality to those currently in use at City Owner's facilities. 20.2.14 Clean all restroom fixtures including metal and chrome, flush handles, piping, water closets, commodes, urinals, washbasins and mirrors; and clean walls surrounding receptacles, dispensers and fixtures, using a quat-type germicidal detergent. (An acid andlor non-acid bowl cleaner may be used in commodes and urinals). Rinse and raise commode seats. After FIXTURE CLEANING porcelain fixtures and metal surfaces (washbasins, urinals, commodes, water pipes, stalls, etc.) shall be clean and bright. There shall be no dust, spots, stains, rust, green mold, encrustation, excess moisture, or cleanerlpolish stains and smears. 20.2.15 Restroom Mirrors: The restroom mirrors are checked and cleaned as needed throughout the day by day porter when provided and cleaned thoroughly by the night custodians every evening. 20.2.16 Restroom Sinks: The sinks are checked and cleaned as needed throughout the day by day porter when provided and are cleaned and sanitized thoroughly by the night custodians every evening. 20.2.17 Restroom Vanities: The vanities are checked and cleaned and sanitized as needed throughout the day by day porter when provided and again by the night custodians every evening. 20.2.18 Restroom Commodes and Urinals: The commodes and urinals are kept clean throughout the day by day porter when provided and are cleaned, sanitized and thoroughly washed (using a disinfectant/germicide spray) by the night custodians every evening. 20.2.19 Spot clean other restroom surfaces. Thoroughly dust horizontal surfaces. After SPOT CLEANING, smudges, marks, or spots shall have been removed without causing unsightly discoloration. After THOROUGHLY DUSTING, there shall be no dust streaks. Corners, crevices, moldings, and ledges shall be free of all dust. There shall be no oils, spots, or smudges on dusted surfaces caused by cleaning tools. NOTE: Restroom walls surrounding receptacles, dispensers, and �xtures are cleaned nightly, and entire wall surfaces thoroughly scrubbed down and disinfected quarterly. 20.2.20 Sweep and wet mop restroom floors using a quat-type germicidal detergent. After SWEEPING, WET MOPPING OR SCRUBBING, the floors shall be clean and free of dirt, water streaks, mop strings, gum, grease, tar, etc., and present an overall appearance of cleanliness. All surfaces shall be dry and corners clean. NOTE: Floor and lower wall around urinal in restrooms adjacent to Council Chambers in the Citizens Tower will be cleaned and mopped every three hours during City Council/Public meetings, from 9:00 AM to 4:00 PM, using a quat-type germicidal detergent. 20.2.21 In facilities with day porters, frequently throughout the day check restrooms and empty full waste receptacles, service dispensers, clean fixtures, and police as traffic demands. After SERVICING — see Quality Requirements outlined in previous paragraphs. After POLICING, restrooms shall be free of all paper, trash, empty bottles, and other discarded material. 20.2.22 Remove all marked waste materials from open storage areas, basements, docks and non- secured undeveloped areas. 20.2.23 Secure doors, arm alarms, and turn out lights. 20.2.24 Sweep and/or vacuum stair steps and landings. After SWEEPING OR VACUUMING, the steps and landings shall be free of loose dirt, dust, streaks, gum, tar, and other foreign substances. 20.2.25 As scheduled, assemble and arrange tables and chairs for meetings as requested. Clean (if needed), disassemble, and put away after meetings. 20.2.26 ELEVATORS: Sweep and wet mop floors, polish interior of cab if stainless or wood (clean otherwise), clean handrails. Clean/polish interior and exterior doors and doorframes at each landing. If carpeted, floor should be vacuumed. After SWEEPING AND WET MOPPING, the floor shall be free of dirt, water streaks, strings, gum, tar, grease, etc., and present an overall appearance of cleanliness. All surfaces shall be dry and the corners clean. After WOOD/STAINLESS POLISHING, surfaces should be free of dirt, dust, streaks, and spots. Surfaces should have a polished and lustrous appearance. There shall be no visible polish or cleaner residue. Facilities Maintenance Supervisor to be notified in writing of any unresolved surface blemish through normal cleaning practices. 20.2.27 EMPLOYEE BREAK AREA POLICING: In facilities with day porters, clean tops of tables and damp wipe using a quat-type germicidal detergent. Police floor and damp mop to remove spills. After CLEANING, tables shall be clean with no trash or food on tops. Tables will be dry after damp wiping. After POLICING, the floors shall be clear of trash and debris. After DAMP MOPPING, the floors shall be free of stains from spills. 20.2.28 PUBLIC TELEPHONES: Clean all vertical and horizontal surfaces and telephones using a quat-type cleaner. After CLEANING, all vertical and horizontal surfaces, including both sides of glass, and the telephone shall be clean and free of dirt, dust, streaks, and spots. 20.3 Weekly — Exterior 20.3.1 Clean exterior surface of ash urns with non-abrasive cleaner. After CLEANING, urns shall be free of ashes, dust, streaks and spots, and replaced in original position. 20.3.2 Sweep all sidewalks, parking areas, and driveways, including arcades, parking garage, and carports, weather permitting. A machine sweeper may be used when the area is 10,000 square feet or more. After SWEEPING, areas shall be free of dirt, accumulated sand build up, and trash. No dirt shall be left where sweepings were picked up. 20.4 Weekly — Interior 20.4.1 Vacuum carpeted areas and sweep hard-surfaced floors not covered under daily cleaning including accessible areas under tables, desks, etc. Move folding tables and other lightweight furniture to remove debris. Do not move desks, file cabinets, bookcases, and/or computers. Replace furniture upon completion. 20.4.2 Damp mop and spray buff hard-surfaced floors. After DAMP MOPPING AND SPRAY BUFFING, the floors shall be free of streaks, mop marks, strings, marks, and skipped areas. Walls, baseboards, stall bases, and other surfaces shall be free of splashings and markings from the equipment. The finished area will have a uniform luster. 20.4.3 Dust railings, ledges, grilles, fire apparatus, doors, and heating/cooling equipment. After DUSTING, railings, ledges, grilles, fire apparatus, doors, and heating/cooling equipment shall be dust free in corners and crevices. There shall be no oil, spots, or smudges on dusted surfaces. 20.4.4 Wet mop steps, risers, and landings. Spot clean walls. After WET MOPPING, steps, risers, and landings shall be free of dirt, water streaks, strings, gum, tar, grease, etc., and present an overall appearance of cleanliness. All surfaces shall be dry and the corners clean. After SPOT CLEANING, smudges, marks, or spots shall have been removed without causing unsightly discoloration. 20.4.5 Clean and polish elevator door tracks. After CLEANING AND POLISHING door tracks, they shall be free of oil, grease, gum, tar, and dirt. 20.4.6 Clean employee breakroom waste receptacles, using a quat-type germicidal detergent. After CLEANING waste receptacles, outsides and insides shall be dry before relining with a non- permeable bag. 20.5 Monthly — Interior 20.5.1 Dust with cloth or canister vacuum the exterior of lighting fixtures, ceiling fans, air diffusers, return air grills, louvers, wood baseboards, and ledges. 20.5.2 Wash all non-wood, painted corridor, vestibule, and elevator doors and frames; clean all door hardware and unpainted metalwork with a non-abrasive cleaner (mail depositories, signage, and lettering). 20.5.3 Thoroughly dust all surfaces not reached in daily cleaning such as windows, frames, curtain pockets, vertical wall surfaces and under surfaces (knee wells, chair rungs, table legs, etc.). After THOROUGHLY DUSTING, there shall be no dust streaks, oil, spots, or smudges on dusted surfaces caused by equipment. Corners, crevices, moldings, and ledges shall be free of dust, dirt, and cobwebs. 20.5.4 Wash all exterior doorframes and remove all dirt and cobwebs from entry areas. 20.5.5 Dust all woodwork, wood walls, railings, chair rails, and trim. 20.5.6 Pour two (2) gallons of hot water down all floor drains. 20.5.7 Sweep open storage areas, basements, docks, and non-secured undeveloped areas. After SWEEPING, floors shall be clean and free of dirt, trash, and other foreign matter. No dirt shall be left in corners, behind equipment, under furniture and shelves, or behind doors. 20.6 Quarterly 20.6.1 Exterior a. Clean all exterior window glass below the 84" level (in addition to glass cleaned daily as described above). After WASHING, glass shall be clean and free of dirt, grime, streaks, and excessive moisture and shall not be cloudy. Window sashes, sills, and other surroundings of interior glass shall be wiped free of drippings and other watermarks. 20.6.2 Interior a. Clean entrance mats by shampooing or steam cleaning as reyuired to maintain quality standard, but not less than four times a year. After CLEANING, mats shall be clean and free of dirt, grime, stains, and excessive build-up and encrusted material. b. Dust and clean mini-blinds and vertical blinds. Defective cords and tapes should be reported to the Facilities Maintenance Supervisor. After DUSTING, both sides of blind slats shall be free of dust. c. Clean and polish metal door thresholds. After CLEANING THRESHOLDS, they shall be clean and free of oil, grease, gum, dirt, and grime. d. Damp wipe and/or sponge mop restroom walls, stall partitions, doors, window frames, sills, and waste receptacles using a quat-type germicidal detergent. Scrub ceramic tile floors with an abrasive bristle brush on a floor machine. After DAMP WIPING, all dirt, dust, water stains, spots, streaks, and smudges shall be removed from the surfaces. After SCRUBBING, the floors shall be clean and free of dirt, water streaks, mop strings, gum, grease, tar, etc., and present an overall appearance of cleanliness. All surfaces shall be dry and corners clean. 20.7 Semi-Annually 20.7.1 Clean all exterior windows at remaining locations (including upper floor windows). After WASHING, glass shall be clean and free of dirt, grime, streaks, and excessive moisture and shall not be cloudy. Window sashes, sills, and other surroundings of interior glass shall be wiped free of drippings and other watermarks. 20.7.2 Wash or damp wipe the inside and outside of wastebaskets semi-annually but more frequently if necessary to keep them in acceptable condition. After CLEANING WASTEBASKETS, they shall be free of dust, ashes, paper, pencil shavings, coffee or food stains, toner, or other debris and relined with a non-permeable bag. 20.8 Annually 20.8.1 Wipe down and treat surfaces of wood paneling using a product containing carnauba wax. After WIPING DOWN & TREATING WOOD PANELING, paneling shall be free of dirt, dust, spots, or an oily appearance. The wax must be rubbed into the paneling. 20.8.2 Scrub steps, risers, and landings. After SCRUBBING, steps, risers, and landings shall be free of dirt, water streaks, strings, gum, tar, grease, etc., and present an overall appearance of cleanliness. All surfaces shall be dry and the corners clean. 20.9 As Requested 20.9.1 Clean slate and/or dry-erase boards as requested using manufacturer's recommended products. After CLEANING, the boards shall be completely clear and have no "ghost" letters. There shall be no dust in trays. 20.9.2 Clean dirt and bird feces off the Liberty Bell and Naiads at the Citizens Tower. After CLEANING, Liberty Bell and Naiads will be clean and free of dirt, bird feces, water, and present an overall appearance of cleanliness. 20.9.3 Pressure wash entries at any owner's buildings. After WASHING, entries will be clean and free of dirt, gum, water, and present an overall appearance of cleanliness. 20.10 Frequency as Noted on Each of The Facility Sheets 20.10.1 Scrub and recoat hard-surfaced flooring. After SCRUBBING, there shall be no evidence of gum, rust, burns, or scuffmarks. After FINISHING, walls and other surfaces shall be free of finish residue and marks from equipment. Floors and baseboards will be free of streaks, mop strand marks or strings, and skipped areas. The finished area shall have a uniform luster. 20.10.2 Strip and apply four coats of floor finish to all hard-surfaced floors, including vinyl composition tile, sheet vinyl, terrazzo, and/or ceramic tile flooring meant to be waxed. After STRIPPING, all old finish shall be removed. There shall be no evidence of rust, burns, or scuffmarks. There shall be no build-up of old finish. There shall be no evidence of gum, rust, burns, scuffmarks, and old finish or stripper. After FINISHING, walls and other surfaces shall be free of finish residue and marks from equipment. Floors and baseboards will be free of streaks, mop strand marks or strings, and skipped areas. The finished area shall have a uniform luster. The contractor will provide a schedule when this service is to be performed. Schedules must be submitted at least two (2) weeks in advance before work is to be performed. 21. Cleaning Specifications for Entrances, Balconies, Lobbies, Offices, Conference Rooms, Libraries and Corridors: 21.1 Daily 21.1.1 Clean main interior office suite and exterior metal doorknobs, push bars, kick plates, railings, and other metal surfaces with non-abrasive cleaners. Clean handrails. Clean spots and marks off walls and doors. Dust all surfaces. 21.1.2 While sweeping or vacuuming floors, move light furniture including chairs, trashcans, and lightweight tables. Do not move desks, file cabinets, bookcases, and/or computers. Replace furniture upon completion. 21.1.3 Damp mop all hard-surfaced and resilient floors. During inclement weather, mop or vacuum rubber mats and/or vacuum carpet runners. 21.1.4 Empty wastebaskets and replace liners, if necessary due to contamination by non-paper, liquid or food wastes. Remove waste paper and other material as requested. 21.1.5 Clean both sides of entrance glass and glass surrounding doors up to a height of 84" within reach. 21.1.6 Thoroughly dust and wipe clean all furniture, file cabinets, window sills, and counters that are readily available. Desktops shall be cleaned only when occupant has cleaned off the desktop entirely. 21.1.7 Spot clean carpet to remove all spots and stains. 21.1.8 Wash, wipe clean, and disinfect all drinking fountains. 21.1.9 Vacuum all rugs and carpet, and sweep and wet mop tile or other hard-surfaced floor areas. Spot clean carpet as needed. 21.1.10 Thoroughly sweep all stairs in public locations. 21.1.1 1 Clean soil and finger marks from painted or washable surfaces including door jambs, walls, and elevator doors. 21.1.12 Library Shelving — Dust top shelving and exposed shelves of at least one range of shelving nightly until entire stacks are cleaned and then begin the process over. 21.1.13 Clean and dust the end panels of bookshelves. 21.1.14 Dust and wipe clean magazine shelving. 21.1.15 Secure doors, turn out lights, and reactivate alarms in required locations upon leaving the facility. 21.2 Weekly 21.2.1 Spray buff hard-surfaced floors. 21.2.2 Clean all glass furniture tops excluding glass topped desks. (See Section 23.1.6) 21.2.3 Canister edge vacuum; move furniture as needed. 21.2.4 Mop stairs. 21.2.5 Wipe exterior balcony sills and railings to remove dust and soiling. 21.3 Monthly 21.3.1 Dust with cloth and canister vacuum the exterior of the light fixtures, ceiling fans, air diffusers, return grills, louvers, wood baseboards and ledges. 21.3.2 Clean all door hardware and unpainted metalwork with a non-abrasive cleaner. 21.3.3 Dust all surfaces not reached in daily cleaning (window frames, curtain pockets, etc.) 21.3.4 Dust all woodwork, woodcarvings, railing, chair rails, and trim. 21.3.5 Dust and wipe clean all plastic, vinyl, or leather covered chairs. 21.4 Quarterly 21.4.1 Dust and clean Venetian, vertical and mini blinds. 21.4.2 Clean metal door thresholds. After CLEANING THRESHOLDS, they shall be clean and free of oil, grease, gum, dirt, and grime. 22. Cleaning SpeciCcations for Restrooms: 22.1 Daily 22.1.1 Scour, wash, and disinfect all lavatories, showers, water closets, urinals, and door knobs. 22.1.2 Wash, disinfect, and wipe dry both sides of all toilet seats. 22.1.3 Wash and polish all mirrors, powder shelves and all metal works and partitions. 22.1.4 Remove all non-scratched graffiti. 22.1.5 Clean all toilet tissue, paper towel, soap, toilet seat liner, and sanitary napkin dispensers. 22.1.6 Empty trashcans and sanitary napkin disposal units, and replace liners. 22.1.7 Remove waste paper and all other waste material from floor. 22.1.8 Empty, clean and refill all soap, paper towel, toilet seat liners, sanitary napkin, and toilet tissue dispensers as described above. 22.1.9 Sweep, wet mop, and disinfect all floors and baseboards. 22.1.10 Wash and dry washable wall surfaces subject to splashing including areas behind commodes, urinals, and lavatories up to a height of 48". 22.2 Weekly: Pour two (2) gallons of hot water down floor drains to prevent sewer gas backup. 22.3 Monthly 22.3.1 Machine scrub and disinfect floor tiles around urinals and toilets. 22.3.2 Dust and wipe clean all corridors and vestibule entrance doors. 22.3.3 Vacuum and wipe clean all louvers, return air ducts, and door grills. 23. Cleaning Specifications for Elevators/Service Corridors/Utility/Service Closets/Loading Docks 23.1 Daily - Issues unable to be resolved thru normal cleaning practices, must be immediately reported to Facilities Maintenance Supervisor. 23.1.1 Dust and wipe clean elevator entrance doors and frames, hose cabinets, etc. 23.1.2 Remove finger marks from glass entryways, doors, and partitions up to a height of 84". 23.1.3 Spot clean soil and finger marks from painted or washable surfaces. 23.1.4 Sweep and dust mop all hard-surfaced vinyl composition tile, sheet vinyl, terrazzo, andlor ceramic tile flooring. Spot clean where necessary. 23.1.5 Vacuum all rugs and carpeted areas, spot clean carpet. 23.1.6 Clean and maintain in an orderly condition all utility rooms and service closets. Store cleaning materials, supplies, and cleaning equipment neatly, in a lawful manner, and in full compliance with the owner's insurance requirements (i.e., MSDS books, correctly labeled bottles, etc.). 23.2 Weekly 23.2.1 Sweep and dust mop concrete floors. 23.2.2 Damp mop and spray buff traffic areas of hard-surfaced flooring to continually maintain resilient flooring. 24. Cleaning Specifications for Interior Stairs 24.1 Daily: Remove litter and sweep clean nightly. 24.2 Weekly 24.2.1 Sweep and wet mop stairs and landings. 24.2.2 Wipe clean all handrails and walls. 24.3 Monthly 24.3.1 Dust and wash treads, risers, stringers, base, spindles, and newels. 24.3.2 Dust and wipe clean hose racks, risers, piping, and fittings. 24.3.3 Remove all finger marks and soil from door and doorframes and clean unpainted hardware with a non-abrasive cleaner. 24.3.4 Dust and wipe soffits of stairs and stair landings. 24.3.5 Dust exterior of light fixtures, signs, etc. 25. Cleaning Specifications for Lower Than Ground Floor/Unfinished/ EquipmentBay Areas 25.1 Below ground floor areas referred to herein are non-public basement areas, unfinished areas, and equipment rooms. The unfinished areas consist generally of receiving areas, storage areas, utility rooms, and lockers. 25.2 Daily 25.2.1 Basement areas and equipment rooms shall be swept daily and all discarded or waste material shall be removed. 25.3 Monthly: Mop bay areas where applicable. 26. Cleaning Specifications for Break Rooms/Activity Rooms/Classrooms 26.1 Daily 26.1.1 Wipe and disinfect tabletops. 26.1.2 Clean sinks. 26.1.3 Wipe clean and disinfect water fountains. 26.1.4 Vacuum all rugs and carpeted areas, and sweep and wet mop tile or other hard-surfaced floor areas. Spot clean carpet as needed. 26.1.5 In meeting room or classrooms, move chairs around tables out of the way while vacuuming andlor wet mopping. 26.1.6 Empty wastebaskets, wipe down and replace liners if necessary due to contamination by non-paper, liquid or food wastes. 26.1.7 Wipe and remove spots from counters. 26.1.8 Wash all inside glass and glass doors up to a height of 84". 26.2 Weekly: Spray buff hard-surfaced floors. 27. Cleaning Specifcations for Crewrooms (Water & Lp&L @ Hill) And Police Briefing Room (Municipal Square, Patrol Stations, And Headquarters) 27.1 Daily 27.1.1 Sweep and wet mop floors. 27.1.2 Remove all finger marks and soil from doors, doorjambs, and walls. 27.1.3 Clean interior glass and windows up to a height of 84". Clean and disinfect water fountains. 27.1.4 Vacuum all rugs and carpet, and sweep and wet mop tile or other hard-surfaced floor areas. Spot clean carpet as needed. Move chairs around tables out of the way while vacuuming andlor wet mopping. 27.1.5 Empty wastebaskets, wipe down, and replace liners if necessary due to contamination by non-paper, liquid or food wastes. 27.2 Weekly: Spray buff resilient flooring, moving chairs out of the way during this task. 27.3 Monthly: Perform all high and low dusting. 28. Cleaning Specifications for Communication Centers/Computer Areas 28.1 Computer areas are defined as those where access is limited to specified personnel and generally controlled with locked doors requiring a special key or key card for entry. The area will usually have a raised floor and will contain electronic equipment. The magnetic tape library is specifically off-limits to Contractor's personnel except when escorted by a librarian or computer supervisor. Only approved building receptacles are to be used when connecting any electrical appliance to power. 28.2 NOTE: Fire Administration Complex Communication CenterlComputer areas only: Access is allowed during the day for cleaning; no access is allowed at night. Access at the Municipal Square Communication Center is allowed at any time with proper security clearance. 28.3 Daily 28.3.1 Empty wastepaper and carbon bins. Replace the liner if necessary due to contamination by non-paper, liquid or food wastes. 28.3.2 Vacuum all rugs and carpeted areas, spot clean carpet as needed. Move chairs out of the way while vacuuming and replace when finished. 28.3.3 Hard surface raised floor should be dry-mopped with dust absorbent cloth. Never wax raised floor or use harsh abrasive or steel wool for cleaning. A damp mop may be used for removing spills. Move chairs out of the way while mopping and replace when finished. 28.3.4 Dust and wipe clean all furniture and file cabinets. Only a dust absorbent cloth may be used. NOTE: In Communication Centers/Computer areas only, a feather duster is not permitted. 28.3.5 Dust doors and trim within reach. 28.3.6 Clean all glass furniture tops. 28.3.7 Remove finger marks from glass doors and sidelights up to a height of 84". 28.3.8 Dust and wipe clean all plastic, vinyl, or leather covered chairs. 28.4 Monthly (Completed by third Tuesday of each month @ 8: OOAM) 28.4.1 Remove all finger marks and soil from doors, door jambs, and walls with particular attention to areas surrounding light switches. 28.4.2 Wash all partition glass and glass doors (if any). 28.5 Annually (Comp[eted by or about May I S'h of each year) 28.5.1 Vacuum beneath raised floor area. Coordinate Scheduling with Facilities Representative as listed below: Facilities Maintenance Supervisor (currently Chester Cooper) Communications Supervisor (currently Roger Ochoa) Information Tech Manager (currently James Brown) Fire Department Representative (currently Raul Salazar or Rob Keinast) Note that no carpet shampooing will be required in either Communication Center. 29. Cleaning Specifications for Floor Work in Police Departments 29.1 Daily/Weekly 29.1.1 Sweep and mop all hard-surfaced flooring daily. 29.1.2 Spray buff all hard-surfaced flooring once a week. 30. Cleaning Specifications for Buddy Holly Center/Garden & Arts Center 30.1 Daily/Weekly — Buddy Holly Center/Garden & Arts Center 30.1.1 Daily — Sweep and wet mop all hard-surfaced, non-wood flooring. Sweep or vacuum wood flooring. 30.1.2 Spray buff all hard-surfaced, non-wood flooring once a week. 30.2 Daily — Buddy Holly Center Exterior 30.2.1 Clean parking lot (pick up all trash and sweep as needed). 30.2.2 Pick up trash daily excluding Sundays and Tuesdays. 30.2.3 Remove trash from flowerbeds. 30.2.4 Clean courtyard daily before 10:00 AM excluding Sundays and Tuesdays. 30.2.5 Empty trashcans in courtyard and at Entrance gate to courtyard. 30.3 Quarterly (Completed by or about Jan. 1 S'�', April I S<<', July 1 S'�' arrd Oct. I S'�' of each year) 30.3.1 Clean exterior windows above 84" at all locations. 31. Carpet Cleaning 31.1.1 All carpet will be cleaned per manufacturer's specifications at frequency scheduled for each facility at the price shown in Exhibit A. All interior carpet will be spot cleaned daily. 32. Special Cleaning All party houses will be inspected on Monday before 10:00 AM and notification made to Facilities and a Parks & Rec. admin. person to release deposits. All party houses will be re-inspected on Friday mornings for cleanliness for weekend rentals. Inspections will be completed using the party house inspection sheet contained in these specs. 32.1 Party House (K.N. Clapp Party House) 32.1.1 Daily Upon Request (BASED ON PER CLEANING RAT� a. Sweep and mop. b. Clean and stock bathrooms. c. Clean interior glass. d. Clean tables and chairs as needed. e. Stack tables and chairs as needed. f. Wipe and remove spots from counters. Clean inside and outside of appliances. g. Wash trashcans as needed. h. Sweep exterior entry area. 32.1.2 Weekly: Spray buff hard-surfaced flooring. 32.1.3 Quarterly: Scrub and recoat hard-surfaced floors. 32.1.4 Semi-Annually: Strip and wax hard-surfaced flooring. 32.2 St. Paul's Chapel 32.2.1 Daily: Wood flooring: remove mud from floor with slightly damp rag. DO NOT USE WATER ON THE WOOD FLOOR. Sweep and mop restroom floors. (Use only an approved Bona hardwood floor cleaner on this floor.) 32.2.2 Weekly: Clean exterior windows. Spray buff vinyl flooring. 32.2.3 Monthly: Clean interior windows. 32.2.4 Quarterly: Scrub and re-coat restroom vinyl flooring. 32.2.5 Semi-Annually: Strip and wax vinyl flooring. 32.2.6 Cleaning schedule provided by City staff. Schedule to be sent weekly to Contractor's representative. 33. Calendar of Tasks 33.1 The Contractor shall provide the owner with three-month Calendars of Tasks scheduled to be performed weekly, monthly, quarterly, and annually as described above. Individual Calendars of Tasks for each facility shall show the dates on which all scheduled tasks are to be performed. These calendars shall be provided to the Facilities Management Department within ffteen (15) days of the Contract start date and every three months thereafter. 34. Recycling Program 34.1 Definitions — Recyclable Mixed Office Paper: The goal of the program is to collect recyclable mixed papers only. The Contractor is responsible only for keeping non-paper items out of the recycling dumpster. This program is mandatory and shall be performed by the Contractor. 34.2 Recycling Tasks by Contractor 34.2.1 Designated desk side recyclable paper bins, located adjacent to each desk, shall be emptied daily, or as required, and all recyclable paper materials shall be placed loosely into the designated recycling dumpster. The Owner's representative or other Owner staff shall monitor this to ensure compliance. 34.2.2 If the desk side recyclable bin contains any visible non-paper items, the Contractor shall empty the contents of the recyclable paper bin into the regular trash container. 34.3 Criteria for Deductions — Recycling Program — Contaminated Recyclable Materials: If the Contractor or their staff loads the recycling dumpster with non-paper or contaminated paper items in excess of 20%, the Contractor shall pay to the Owner the deduction as described in 19.23 34.4 Amount of Deduction - Recyclables Contamination: Each collection service -$25.00 35. Customer Complaint Program 35.1 The Owner has a customer complaint program as a means of assisting in documenting certain kinds of service problems. This customer complaint program will be considered in evaluating the Contractor's performance and in taking deductions. 36. Contractor's Quality Assurance Program 36.1 The Contractor shall provide and maintain a Quality Assurance Program that is acceptable to the Owner, covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Facilities Maintenance Supervisor during contract performance and for as long afterwards as the contract requires. Database warehousing the reports will be created on a shared drive such as SharePoint or OneDrive. 36.2 A Quality Assurance Program should cover all the services stated in Section 22, General Cleaning Specifcations through Section 34, Special Cleaning, as well as the summarized List of Duties sections within this contract. A checklist can be used in inspecting for contract performance with the name of the inspector and the performer(s). The inspector should not be the person performing the work. 36.3 The checklist should include every area of the operation serviced by the Contractor, as well as every task required to be performed. 36.4 The program should have a system for identifying and correcting deficiencies in the quality of service before the level of performance becomes unacceptable and/or the Owner's inspector points out the defciencies. All inspections conducted by the Contractor and the corrective action taken should be maintained on fle. This documentation shall be provided to the Facilities Maintenance Supervisor monthly throughout the term of the contract. 36.5 A sample Defciency Correction Report and Custodial Inspection Checklist may be found in Appendix A of this document. The Contractor may use these forms or develop their own with the approval of the Facilities Maintenance Supervisor. Also, in the Appendix are Custodial Services Facility Data sheets for each of the buildings to be covered under this contract. These sheets provide architectural and technical data that may be used in developing costs related to each facility. The square footage shown for carpeted and hard surface floor areas is based on CADD drawings, hard copies of drawings, and, in some cases actual measurements of the buildings. These square footages are approximate and do not allow for furnishings and other equipment. The Contractor is responsible for verification of actual square footages, if necessary. 36.6 NOTE: The Quality Assurance Program is an essential part of this contract and will be actively enforced by the Facilities Maintenance Supervisor. Failure to submit an approved program plan or inspection documentation within 60 days, or failure to correct deficiencies may result in termination of this contract. Failure to correct deficiencies will result in withholding of all moneys due the Contractor until such time that the deficiencies are corrected and may result in termination of this contract. 36.7 The following are the minimum inspection frequencies acceptable for the buildings covered by this contract: Quality Assurance Program Minimum Inspection Frequencies Dailv partial inspection of the following buildings: Item 1 Item 2 Item 3 Item 6 Item 12 Item 48 Item 50 Item 51 Item 52 Item 53 Item 54 Municipal Square Citizens Tower Health Department Citibus Administration Building UCSC Municipal Court East PD Division Station South PD Division Station North PD Division Station PD Headquarters New Public Health Weeklv partial inspection of the following buildings: Item 7 Fleet Services (Garage & Parts) Item 8 Solid Waste (Administration) Item 9 Municipal Hill (Electric Distribution) Item 10 Municipal Hill (StreetslWater, & Welding Shop) Item 11 Pipeline Maintenance Item 18 Maggie Trejo Supercenter Item 18AMaggie Trejo Gym [tem 19 Mae Simmons Community Center Item 20 Mae Simmons Senior Center Item 21 Lubbock Activity Center Item 22 Maxey Community Center Item 23 Hodges Community Center Item 24 Copper Rawlings Item 25 Godeke Library Item 27 Buddy Holly Center Item 27A Allison House Item 28 Garden and Arts Center Item 29 Groves Branch Library Item 30 Patterson Branch Library Item 39 St. Paul's Chapel Item 40 TSA Offices @ PSLIA Item 42 Mahon Library Item 43 Silent Wings Museum Item 44 Police Special Ops [tem 45 Animal Shelter Admin Item 46 Cemetery Item 47 LP&L OfficeslPlant Offices (Slaton Hwy) Item 49 Municipal Parking Garage Biweeklv, partial inspection of the following buildings: Item 4 Building Services Maintenance Shop Item 5 Police Storage (Property Room) Item 13 Land Application Item 14 Solid Waste (North Landfill) Item 15 Solid Waste (Old Landfill) Item 16 Water Treatment Plant Item 17 Southeast Water Rec. Admin & Lab Bldg. Item 17ASoutheast Water Rec. Maintenance Bldg. Item 17BSoutheast Water Rec. Headworks Bldg. Item 26 Safety City Item 31 Tennis Center Item 32 Traffic Signs & Signals Item 33 StreetslRadio Shop Item 34 StreetslPolice Item 35 Vector Control Item 36 Solid Waste Recycle Center Item 37 K.N. Clapp Party House Item 38 South Water Treatment Plant Item 41 LP&L Transformer Shop "Partia! Inspection" of the building should include at the minimum: one room of each type such as restroom, office, corridor, lobby, etc. NOTE: ALL BUILDINGS SHALL HAVE A COMPLETE BUILDING INSPECTION MONTHLY. 37. Owner's Quality Assurance Program 37.1 The Owner's Quality Assurance Program will mirror the Contractor's in many respects and the objectives are the same — clean and maintain buildings. It is also to assure that there is no deviation from the contract's terms, conditions, requirements, specifications, details, and schedules. Database warehousing the QAP and inspection reports will be created on a shared drive such as SharePoint or OneDrive. 37.2 The Quality Assurance Inspector may be the Facilities Maintenance Supervisor or Owner's staff so designated by the Facilities Maintenance Supervisor and is responsible for the day-to-day inspecting and monitoring of the Contractor's work. The responsibilities of the Quality Assurance Inspector include, but are not limited to, inspecting the work to ensure compliance with the contract requirements, documenting through written reports the results of all inspections conducted, following through to ensure that all defects and om�ssions are corrected, conferring with representatives of the Contractor regarding any problems encountered in the performance of the work and generally assisting the Facilities Maintenance Supervisor in the administration of the contract. 37.3 The Owner has the right to inspect and test all services called for by the contract, to the extent practical, at al I times and places during the term of the contract. Inspections by Quality Assurance Inspectors will occur randomly and may be either partial or full inspections. The Owner will provide copies of all inspection reports to the Contractor monthly. The Owner will perform inspections and tests in a manner that will not unduly delay the work. 37.4 If any of the services do not conform to contract requirements, the Owner may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects cannot be corrected by re-performance, the Owner may: 37.4.1 Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements, and 37.4.2 Reduce the contract price to reflect the reduced value of the services performed. 37.5 If the Contractor fails to promptly perform the services again or to take necessary action to assure future performance in conformity with contract requirements, the Owner may: 37.5.1 By contract or otherwise, perform or have performed the services and charge to the Contractor any cost incurred by the Owner, or 37.5.2 Terminate the contract for default. Summarized List of Duties Performed by Custodial Services 1 Clean and restock the restrooms Numerous times daily 2 Clean meeting rooms after each meeting (wipe off the tables, As requiredlseveral times daily vacuum, return di dishes to Lunchroom, deodorize the room) 3 Clean entry glass Twice daily 4 Clean lunchrooms Twice daily 5 Clean and disinfect showers Daily 6 Clean display cases Daily 7 Clean door handles, push plates and kick plates Daily 8 Clean flower beds Daily 9 Clean outside ash receptacles Daily l0 Clean telephones Daily 11 Clean water fountains Daily 12 Damp-mop (all hard-surfaced floors) Daily 13 Dust Daily 14 Empty all trash cans (and re-line when necessary) Daily 15 Empty recycle containers Daily 16 Police and clean outside & parking lots Daily 17 Clean walls spot in restrooms Daily 18 Scrape gum & candy off sidewalks Daily 19 Spot clean walls Daily 20 Sweep & damp-mop kitchens Daily 21 Sweep & dust-mop (all hard-surfaced floors & stairs) Daily 22 Vacuum (carpeted floors) Daily 23 Spot-clean (carpeted floors) Daily as needed 24 Refill paper dispensers Daily as often as needed 25 Clean the elevators Dailylor more often if needed 26 Set-up meeting rooms Daily according to schedule provided by user de artment 27 Clean air vents Weekly 28 Clean ledges Weekly 29 Clean window sills Weekly 30 Spray-buff (hard-surfaced floors) Weekly 31 Refill sanitary supplies machines At least monthlylor as often as needed 32 Dust wood baseboards Monthly 33 Restroom walls thoroughly scrubbed down and disinfected Quarterly 34 Clean ceilings As often as needed 35 Shampoo carpet As scheduled 36 Strip, seal & wax (all hard-surfaced floors & stairs) As scheduled Miscellaneous Services Provided by Custodial Services 1 Collect recyclable materials and deposit into bins Daily 2 Clean microwave ovens Daily or as needed 3 Pressure wash east walks the night before City Council meetings (city Evening before meetings hall location, weather permitting) 4 Give directions to the public As requested 5 Move furniture, boxes, etc. during work hours As requested 6 Clean refrigerators & stoves As requested or as needed Additional Miscellaneous Services Provided by Custodial Services at Health Department 1 Clean all laboratory sinks Daily 2 Clean Dental Lab Daily 3 Clean up spills or accidents regarding body fluids, etc. Daily as needed 4 Clean exam tables and side tables after each Clinic Session As requested 5 Biohazard waste will be taken to lab personnel for autoclaving As requested APPENDIX A TO SPECIFICATIONS FOR CUSTODIALSERVICES DEFICIENCY CORRECTION REPORT The following thorough cleaning/correction has been made in the following areas in accordance with the Owner's Quality Assurance Program. Building/Area/Room # l. Sweep Floor 2. Wet Mop Floor 3. Machine/Hand Scrub 4. Trash Removal 5. Clean Mirrors 6. Clean Partition Walls 7. Clean Walls 8. Clean Receptacles 9. Restocking: a. Toilet Tissue b. Paper Towels c. Soap Dispensers d. Sanitary Napkin Bag e. Seat Covers f. Other j. Spray Buffing k. Clean Walls up to 84" I. Other 1. Clean Commode 2. Clean Commode 3. Clean Commode 4. Clean Urinal 5. Clean Urinal 6. Clean Urinal 7. 8. 9. Room/Lobby/Entrance/Corridor Cleaning a. Vacuum/Sweep Floor b. Spot Clean/Spot Mop Floor c. Trash Removal d. Empty/Clean Ashtrays e. Sweep/Wet MoplScrub Floor f. BonnebShampoo Carpet g. Extract Carpet h. Clean & Recoat Floor i. Strip & Refinish Floor REMARKS: WORK COMPLETED BY: DATE: RE-INSPECTED BY: DATE: SUBM[TTED BY: DATE: CUSTODIAL INSPECTION CHECKLIST Building/Area/Room #. Employee No.Mame Work Performed Adequately in Accordance with Schedule of Cleaning Requirements: TOILET CLEAIVING Item Sweep Floors Wet Mop/Scrub Floors Trash Removal Clean Mirrors Clean Partition Walls Spot Clean Walls Clean Receptacles Servicing: Toilet Tissue Paper Towels Soap Dispensers Sanitary Napkin Bags Seat Covers Other Clean Commodes Clean Urinals Clean Washbasins Wash Walls Vacuum/Sween/Dust Mon Trash Removal Entrance Glass - Clean Other Glass - Clean Empty/Clean Ashtrays/Stands Spot Clean Carpet Bonnet Clean Carpet Shampoo Carpet Extract Carpet Spray Buff Floors Clean & RecoatFloors Strip & Refinish Floors ,., ..,_„- - �_ ,,... REMARKS: Yes ❑ ❑ ❑ ❑ 0 ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ O ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ No 0 0 0 0 ❑ ❑ ❑ ❑ ❑ O ❑ ❑ ❑ ❑ O ❑ ❑ ❑ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ Date ROOM CLEANING Item Vacuum/Sweep Floors Spot Clean/Spot Mop Floors Trash Removal Empty/Clean Ashtrays Dust Desks, File Cabinets, Etc. Under Dusting Low Dusting up to 84" - Walls Spot Clean Walls up to 84" Other Bonnet/Shampoo Carpet Sweep/Wet Mop/Scrub Spray Buff Clean & Recoat 1. 2._ 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. PERIODICS Yes ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ No ❑ D 0 � ❑ ❑ ❑ ❑ ❑ ❑ O ❑ ❑ ❑ ❑ � ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ INSPECTED BY: DATE: CORRECT[ONS MADE BY: _DATE: PARTY HOUSE INSPECTION CHECKLIST PARTY HOUSE SERVICED RESTROOM SERVICES Item Sweep Floors Wet Mop/Scrub Floors Trash Removal Clean Mirrors Clean Partition Walls Spot Clean Walls Clean Receptacles Servicing: Toilet Tissue Paper Towels Soap Dispensers Sanitary Napkin Bags SeatCovers Other Clean Commodes Clean Urinals Clean Washbasins Wash Walls High/Low Yes ❑ O O ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ 0 ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ No ❑ ❑ ❑ ❑ ❑ O ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ � ❑ DATE MAINTENANCE Item Floors Walls Trash Removed Countertops Restroom Fixtures Plumbing Electrical (plugs, switches, etc.) Lights Out Locks Damaged Windows Broken Appliances (stoves, Other Comments PERIODICS Vacuum/Sweeo/Dust Mon Trash Removal Entrance Floor area Entrance Glass - Clean Other Glass - Clean All Areas - High/Low dusting Empty/Clean Ashtrays/Stands Spot Clean Carpet Bonnet Clean Carpet Shampoo Carpet Extract Carpet Strip & Refinish Floors ,., ..,_„- - �_ ,,.,� REMARKS: ❑ ❑ ❑ ❑ ❑ ❑ O O ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Clean & RecoatFloors Strip & Refinish Spray Buff Floors Interior/Exterior windows Yes ❑ ❑ ❑ ❑ ❑ � ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ � ❑ ❑ ❑ ❑ ❑ ❑ 0 ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ O No ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ O ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ O INSPECTED WEDNESDAY @ 1 PM BY: DATE: INSPECTED FR[DAY c�i 10 AM BY: DATE: ❑ ❑ 0 ❑ ❑ ❑ O ❑ ❑ ❑ ❑ ❑ ❑ CLEANING QUALITY REQUIREMENTS USED FOR INSPECTIONS CLEANING REQUIREMENTS QUALITY REQUIREMENTS INTERIOR CLEANING DAILY: Unless otherwise indicated. 1. Thoroughly sweep andlor vacuum full floor After THOROUGHLY SWEEPING, the floors shall be clean and area. Clean and polish all interior and exterior free of trash and foreign matter. No dirt or debris shall be left. metal doorknobs, push bars, kickplates, railings, behind equipment or machine, under furniture or behind doors. and other metal surfaces. Clean handrails. Clean After THOROUGHLY VACUUMING, the carpet shall be clean and spots and marks off walls and doors, dust all free of dirt, dust balls and other debris. Nap on carpets shall lie in surfaces. one direction After vacuuming. After METAL POL[SHING, metal surfaces shall be free of smears, stains, and finger marks. They shall be clean and bright and polished to a uniform luster. After DUST[NG, there shall be no dust streaks. Corners, crevices, moldings, and ledges shall be free of all dust. There shall be no oils, s ots, or smud es on dusted surfaces caused b e ui ment. 2. Damp mop all hard and resilient floors. After DAMP MOPPING, the floors shall be free of streaks, mop strand marks and skipped areas. Walls, baseboards, and other surfaces shall be free of splashing and markings from the equipment. The finished area should have a uniform luster. 3. Clean both sides of entrance glass and glass After GLASS CLEANING, all glass shall be clean and free of dirt, surroundin doors within reach. rime, dust, streaks, watermarks, and s ots and shall not be cloud . 4. Spot clean carpet to remove all spots and stains. After SPOT CLEANING CARPET, excessive build-up, spillage, or crusted material shall have been removed along with spots, smears, and stains. There shall be no evidence of fuzzing caused by excessive rubbing or brushing. Cleaned areas shall blend with adjacent areas of car etin . 5. Dust horizontal surfaces. After DUST(NG, there shall be no dust streaks. Comers, crevices, moldings, and ledges shall be free of dust, dirt, and cobwebs. There shall be no marks caused b cleanin tools. 6. Clean spots and marks off walls. After SPOT CLEANING, smudges, marks, or spots shall have been removed without causin unsi htl discoloration. 7. Clean kickplates, push plates, and bars on doors, After CLEANING, metal surfaces shall have a lustrous appearance. doorknobs, and other metal surfaces. There shall be no smears, stains, or fin er marks. 8. Prior to building occupanYs official starting After SERVICING, all supplies shall be provided and dispensers time, empty, supply, service and clean, using a filled. Waste receptacles shall be emptied and disinfected and new quat-type germicidal detergent, paper towel, bag inserted. toilet tissue, soap, seat cover and sanitary Outside of receptacles, dispensers shall be clean and bright with no napkin dispensers, and waste receptacles. water spots, streaks, lint, or dust. If stainless, shall have no oil Replace used non-permeable bag from sanitary residue. napkin disposal with a new one. Put in separate Dispensers: Paper towels and toilet paper dispensers are checked and container for discarding (Blood Borne Pathogen restocked throughout the day. The sanitary supplies machines are Precaution . restocked monthl or more often if the run out. 9. Clean all fixtures, including metal and chrome, After F[XTURE CLEANMG porcelain fixtures and metal surfaces flush handles, piping, water closets, commodes, (washbasins, urinals, commodes, water pipes, stalls, etc.) shall be urinals, washbasins and mirrors, clean walls clean and bright. There shall be no dust, spots, stains, rust, green surrounding receptacles, dispensers and fixtures, mold, encrustation, excess moisture, or cleanerlpolish stains and using a quat-type germicidal detergent. (An acid smears. andlor non-acid bowl cleaner may be used in Mirrors: The restroom mirrors are checked and cleaned as needed commodes and urinals). Rinse and raise throughout the day and cleaned thoroughly by the night custodians commode seats. every evening. Sinks: The sinks are checked and cleaned as needed throughout the day and are cleaned and sanitized thoroughly by the night custodians every evening. Vanities: The vanities are checked and cleaned and sanitized as needed throughout the day and again by the night custodians. Commodes and Urinals: The commodes and urinals are kept clean throughout the day and are cleaned, sanitized and thoroughly washed usin a disinfectand ermicide s ra ) ni htl . 10. Spot clean other restroom surfaces. Thoroughly After SPOT CLEANING, smudges, marks, or spots shall have been dust horiwntal surfaces. removed without causing unsightly discoloration. After THOROUGHLY DUSTING, there shall be no dust streaks. Corners, crevices, moldings, and ledges shall be free of all dust. There shall be no oils, spots, or smudges on dusted surfaces caused by cleaning tools. NOTE: Restroom walls are spot cleaned nightly and thoroughly scrubbed down and disinfected uarterl . 1 l. Sweep and wet mop floors using a quat-type After SWEEPING, WET MOPPING OR SCRUBBING, the floors germicidal detergent. shall be clean and free of dirt, water streaks, mop strings, gum, grease, tar, etc., and present an overall appearance of cleanliness. All surfaces shall be dry and comers clean. Restroom floors are swept and damp-mopped (using a disinfectant/ germicide solution) nightly. Floor under urinal in restroom across from Room 103 in Municipal Building is damp-mopped and disinfected hourly from 9:00 AM to 4:00 PM using a quat-type ermicidal deter ent. l2. Frequently during the day, check restrooms and After SERVICING — see Quality Requirement outlined in Paragraph empty full waste receptacles, service dispensers, A.8 above. clean fixtures, and police as traffic demands. After POL[CING, restrooms shall be free of all paper, trash, empty bottles, and other discarded material. Empty all trash receptacles and reline: All restroom trash receptacles are checked throughout the day by the daytime custodian and emptied as needed. The night custodians empty all restroom trash rece tacles and fit with a new liner. This is done on a dail basis. l3. Service and maintain all Owner furnished After SERVICING MACHINES monthly, they will be full. In case machines. The Contractor will furnish all of malfunction of the machines, the Contractor will be responsible sanitary supplies and will refill monthly. All for reimbursement of coins lost in the machines. The Owner will revenue from the machines shall belong to the repair andlor replace machines that are beyond economical repair. Contractor. 14. Empty wastebaskets and remove trash to a After SOLID WASTE COLLECT[ON, all waste generated in the designated area. building shall be collected and removed to storage areas designated for trash by the Facilities Maintenance Supervisor. Wastebaskets shall be free of dust, ashes, paper, pencil shavings, etc., and relined with a non-permeable bag. All containers utilized for storage of waste material at collection points must be fireproof. Other containers for room-to-room collecting shall be of a flame retardant, non-combustible material to be approved by the Facilities Maintenance Supervisor. Contract em lo ees shall not smoke while collectin trash. I 5. Remove debris by screening all sand in ash ums After CLEANING, ashtrays shall be free of ashes, dust, streaks and and replenish sand as required. Sand shall be spots, and replaced in original position. su lied b Contractor. 16. As directed by the Facilities Maintenance After EMPTYING, see Quality Requirement A.14 above. Supervisor, all containers with recycled items (paper, aluminum, etc.) will be emptied and contents removed to a designated area or Rec cle Dum ster. 17. Sweep andlor vacuum steps and landings. Dust After SWEEPING OR VACUUMING, the steps and landings shall railings, ledges, grilles, fire apparatus, doors, be free of loose dirt, dust, streaks, gum, tar, and other foreign and heating/cooling equipment. substances. After DUSTING, railings, ledges, grilles, fire apparatus, doors, and heating/cooling equipment shall be dust free in corners and crevices. There shall be no oil, s ots, or smud es on dusted surfaces. 18. Polish interior of elevator cab if stainless or After WOODISTAINLESS POL[SHING, surfaces should be free of wood (clean otherwise), clean handrails. dirt, dust, streaks, and spots. Surfaces should have a polished and Cleanlpolish interior and exterior doors and lustrous appearance. There shall be no visible polish or cleaner doorframes at each landing. [f carpeted, floor residue. should be vacuumed. 19. Clean tops of breakroom tables and damp wipe After CLEANING, tables shall be clean with no trash or foodstuff usin a uat- e ermicidal deter ent. on to s. Tables will be d After dam wi in . 20. Clean all vertical and horizontal surfaces around After CLEANING, all vertical and horizontal surfaces, including and telephones themselves using a quat-type both sides of glass, and the telephone shall be clean and free of dirt, cleaner. dust, streaks, and s ots. WEEKLY: Unless otherwise indicated 21. Damp mop and spray buff all resilient floors. After DAMP MOPPING AND SPRAY BUFFING, the floors shall be free of streaks, mop marks, strings, marks, and skipped areas. Walls, baseboards, stall bases, and other surfaces shall be free of splashing and markings from the equipment. The finished area will have a uniform luster. 22. Wet mop steps, risers, and landings. Spot clean After WET MOPPING, steps, risers, and landings shall be free of walls. dirt, water streaks, strings, gum, tar, grease, etc., and present an overall appearance of cleanliness. All surfaces shall be dry and the corners clean. After SPOT CLEANING, smudges, marks, or spots shall have been removed without causin unsi htl discoloration. 23. Clean and polish elevator door tracks. After CLEANING AND POLISH[NG door tracks, they shall be free of oil, rease, um, tar, and dirt. MONTHLY: 24. Damp wipe andlor sponge mop walls, stall After DAMP WIPING, all dirt, dust, water stains, spots, streaks, and partitions, doors, window frames, sills, and smudges shall be removed from the surfaces. waste receptacles using a quat-type germicidal After SCRUBBING — See Quality Requirement outlined in number detergent. Scrub ceramic tile floors with an 1 l. abrasive bristle brush on a floor machine. 25. Thoroughly dust all wall surfaces, also vertical After THOROUGHLY DUSTING, there shall be no dust streaks, surfaces and under surfaces (knee wells, chair oil, spots, or smudges on dusted surfaces caused by equipment. rungs, table legs, etc.). Corners, crevices, moldings, and ledges shall be free of dust, dirt, and cobwebs. UARTERLY: Unless otherwise indicated 26. Clean metal door thresholds. After CLEANING THRESHOLDS, they shall be clean and free of oil, rease, um, dirt, and rime. 27. Dust all blinds in the building. Defective cords After DUST[NG, both sides of blind slats shall be free of dust. and tapes should be reported to the Facilities Maintenance Supervisor. SEMI-ANNUALLY: Unless othecwise indicated 28. Wash all exterior glass, glass over and in After WASHING, glass shall be clean and free of dirt, grime, exterior and vestibule doors, and all plate glass streaks, and excessive moisture and shall not be cloudy. Window around entrances, lobbies, and vestibules. sashes, sills, and other surroundings of interior glass shall be wiped Outside of windows must be washed from free of drippings and other watermarks. outside; windows will not be pivoted. Both sides of all windows will be washed during the same inspection period. Schedule will be approved by the Facilities Maintenance Su ervisor. ANNUALLY: Unless otherwise indicated 29. Strip and apply four coats of floor finish to all After STRIPPING, all old finish shall be removed. There shall be no hard and resilient floors. evidence of rust, burns, or scuffmarks. There shall be no build-up of old finish. After FMISHING, walls and other surfaces shall be free of finish residue and marks from equipment. Floors and baseboards will be free of streaks, mop strand marks and skipped areas. The finished area shall have a uniform luster. 30. Carpeting should be shampooed and extracted. After SHAMPOOING AND EXTRACTING, carpeting will be clean and free of dirt, dust, spots, and stains. There shall be no evidence of fuzzin or mattin and colors shall be clear and even. 31. Wipe down and treat surfaces of wood paneling After WIPING DOWN & TREATING WOODPANELING, using a product containing carnauba wax. paneling shall be free of dirt, dust, spots, or an oily appearance. The wax must be rubbed into the anelin . 32. Scrub steps, risers, and landings. After SCRUBBING, steps, risers, and landings shall be free of dirt, water streaks, strings, gum, tar, grease, etc., and present an overall appearance of cleanliness. All surfaces shall be dry and the corners clean. Services to be Performed as Re uired to Maintain Quali Standards: 33. Clean slate and/or dry-erase boards as requested After CLEANING, the boards shall be completely clear and have no usin manufacturer's recommended roducts. " hosY' letters. There shall be no dust in tra s. 34. Pressure wash east entry area of the Citizens Citizens Tower location Tower the night before all City Council meetin s. Pressure wash entry areas of all buildings as needed All Locations or requested to remove bird droppings, spills, etc. EXTERIOR CLEANING DAILY: 35. Sweep entrances, landings, steps, and sidewalks After SWEEP[NG, areas shall be free of all trash. No dirt shall be adjacent to entrances in the morning before the left where sweepings were picked up. occupants' official starting time. 36. Policing all sidewalks, parking areas, After POLICING, areas shall be free of all paper, trash, empty drivewa s, lawns, etc. bottles, and other discarded material. 37. Damp-wipe all hand rails. After DAMP-WIPING, metal or wood, handrails shall be clean and free of smears, stains, and fin er marks. Custodial Services Facility Data (Item #1) Municipal Square 916 Texas Avenue ITEM QUANTITY Elevator 2 Phones 2g2 Offices 146 Work Stations 122 Computers 29g Restrooms 23 Windows (Including those in doors) 331 Water Fountains 13 Conference Rooms 12 Carpet Square Feet — Unobstructed 7,925 Carpet Square Feet — Obstructed 59,802 Hard Floor Square Feet — Unobstructed 16,128 Hard Floor Square Feet — Obstructed 20,341 Janitor Closets 6 Stairwel Is � Entrances 11 Sidewalk, Patio, Covered Spaces Sq. Ft. 33,271 Recycle Bins 14 Sq. Ft. Undeveloped Area NA Frequency of Cleaning Communication Center & Police Desk Sergeant Area: Daily. The rest: Weekda s. Hours Cleaned PD Administration, Narcotics, & Detectives Areas: 8:00 AM — 5:00 PM The rest: S:OO PM - 8:00 AM NOTE 1: All Custodial staff must pass a Police Department background check. NOTE 2: One Day Porter Custodian present from 8:00 AM to 5:00 PM. Both day and night custodians are responsible for setting up and taking down tables and chairs for classes, meetings, etc. NOTE 3: Floor Care Schedule. • Hard Surfaces o Strip and refinish annually. ❑ Scrub and re-coat quarterly. o Ticket area, Juvenile detention and hallways will be top scrubbed semi-annually. • Carpets cleaned semi-annually. a Vacuum wall carpet in Police Briefing Room quarterly. Custodial Services Facility Data (Item #2) Citizens Tower (City Hall) 1314 Avenue K ITEM QUANTITY Elevator 5 Phones 425 Offices 76 Work Stations 130 Computers 166 Restrooms 30 Windows (Including those in doors) 263 Water Fountains 13 Conference Rooms � 6 Carpet Square Feet — Unobstructed 6,504 Carpet Square Feet — Obstructed 61,630 Hard Floor Square Feet — Unobstructed 4,624 Hard Floor Square Feet — Obstructed 12,409 Janitor Closets 2 Stairwel Is 3 Entrances 3 Sidewalk, Patio, Covered Spaces Sq. Ft. 9,357 Recycle Bins 12 Sq. Ft. Undeveloped Area 3,475 Frequency of Cleaning Monday — Friday Hours Cleaned 5:00 PM 8:00 AM NOTE 1: Three Day Porter Custodians present from 7:00 AM to 5:00 PM. Both day and night custodians are responsible for setting up and taking down tables and chairs for classes, meetmgs, etc. NOTE 2: Clean the exterior of the outside windows of Room 101 (and their frames) monthly. NOTE 3: Print Shop needs to be cleaned between 3:00 PM and 4:00 PM. NOTE 4: Floor Care Schedule. • Hard surfaces ❑ Strip and refinish annually. ❑ Scrub and re-coat quarterly. • Carpets cleaned semi-annually. ❑ Main front corridor will be refinished quarterly. o Other traftic areas will be top scrubbed semi-annually. Custodial Services Facility Data (Item #3) Health Department 806 18`h Street ITEM QUANTITY Elevator 0 Phones 10 Offices 8 Work Stations 10 Computers 10 Restrooms 3 Windows (Including those in doors) 8 Water Fountains 1 Conference Rooms 1 Carpet Square Feet — Unobstructed 0 Carpet Square Feet — Obstructed 1,400 Hard Floor Square Feet — Unobstructed Hard Floor Square Feet — Obstructed 4,400 Janitor Closets 1 Stairwells 1 Entrances 3 Sidewalk, Patio, Covered Spaces Sq. Ft. 500 Recycle Bins 0 Sq. Ft. Undeveloped Area Frequency of Cleaning Monday — Friday Hours Cleaned 7:30 AM — 4:30 PM OTHER: Bio Hazardous Waste Container (1) Televisions (1) Examination Rooms (2) Laboratory ( I ) NOTE 1: One Day Porter Custodian present from 7:30 AM — 4:30 PM. NOTE 2: Floor Care Schedule. • Hard surfaces o Strip and refinish annually. �� Scrub and re-coat annually. o Corridors and other traffic areas will be top scrubbed semi-annually. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #4) Building Services Maintenance Shop 405 34'h Street ITEM QUANTITY Elevator � Phones 6 Offices 1 Work Stations 6 Computers 6 Restrooms � Windows (Including those in doors) 6 Water Fountains � Conference Rooms � Carpet Square Feet — Unobstructed � Carpet Square Feet — Obstructed � Hard Floor Square Feet — Unobstructed � Hard Floor Square Feet — Obstructed 674 Janitor Closets � Stairwel Is � Entrances � Sidewalk, Patio, Covered Spaces Sq. Ft. 64 Recycle Bins � Sq. Ft. Undeveloped Area � Frequency of Cleaning Tuesday & Friday Hours Cleaned 8:00 AM — 5:00 PM OTHER: Storage Room (1) NOTE 1: Floor Care Schedule. • Hard surfaces a Strip and refinish annually. o Scrub and re-coat annually. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #5) Police Storage (Property Room) 816 Texas Avenue ITEM QUANTITY Elevator 0 Phones 6 Offices 2 Work Stations 6 Computers 3 Restrooms 2 Windows ([ncluding those in doors) 3 Water Fountains 2 Conference Rooms 0 Carpet Square Feet - Unobstructed 0 Carpet Square Feet - Obstructed 8,Q41 Hard Floor Square Feet - Unobstructed 0 Hard Floor Square Feet - Obstructed 1,198 Janitor Closets 0 Stairwel Is 0 Entrances 1 Sidewalk, Patio, Covered Spaces Sq. Ft. 0 Recycle Bins � Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Every other Wednesday Hours Cleaned 7:00 AM - 12 PM NOTE 1: All Custodial staff must pass Police Department background check. NOTE 2: Floor Care Schedule. • Hard surfaces o Strip and refinish annually. ❑ Scrub and re-coat annually. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #6) Citibus Administration Building 801 Texas Avenue ITEM QUANTITY Elevator 1 Phones 23 Offices � 9 Work Stations 33 Computers 33 Restrooms 6 Windows ([ncluding those in doors) 53 Water Fountains 0 Conference Rooms � Carpet Square Feet - Unobstructed 1,379 Carpet Square Feet - Obstructed 3,800 Hard Floor Square Feet - Unobstructed 2,538 Hard Floor Square Feet - Obstructed �,147 Janitor Closets Z Stairwells 2 Entrances 5 Sidewalk, Patio, Covered Spaces Sq. Ft. 5,447 Recycle Bins � Sq. Ft. Undeveloped Area � Frequency of Cleaning Monday - Friday Hours Cleaned 5:00 PM - 8:00 AM NOTE 1: One set of restrooms are located in the Light Maintenance Shop area. NOTE 2: Floor Care Schedule. • Hard surfaces ❑ Strip and refinish annually. a Scrub and re-coat quarterly. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #7) Fleet Services (Garage) 206 Municipal Drive ITEM QUANTITY Elevator 0 Phones 12 Offices 5 Work Stations 5 Computers 8 Restrooms 2 Windows ([ncluding those in doors) 14 Water Fountains 0 Conference Rooms 1 Carpet Square Feet Unobstructed 0 Carpet Square Feet - Obstructed 2,694 Hard Floor Square Feet - Unobstructed 0 Hard Floor Square Feet - Obstructed 2,306 Janitor Closets � Stairwel Is 2 Entrances Z Sidewalk, Patio, Covered Spaces Sq. Ft. 120 Recycle Bins 3 Sq. Ft. Undeveloped Area � Frequency of Cleaning Monday - Friday Hours Cleaned 4:00 PM - 8:00 AM OTHER: Breakroom (I) Locker Room (1) Waiting Room (1) Showers (1) Parts Dept (1) NOTE 1: Floor Care Schedule. • Hard surfaces o Strip and refinish annually. o Scrub and re-coat annually. ❑ Corridors and other traffic areas will be top scrubbed semi-annually. • Carpets cleaned semi-annually. NOTE 2: Power wash the steel stairs once every other month. Custodial Services Facility Data (Item #8) Solid Waste Administration 208 Municipal Drive ITEM QUANTTTY Elevator 0 Phones 13 Offices 7 Work Stations 6 Computers 9 Restrooms 4 Windows (Including those in doors) l7 Water Fountains 1 Conference Rooms � Carpet Square Feet — Unobstructed 0 Carpet Square Feet — Obstructed 1,724 Hard Floor Square Feet — Unobstructed 415 Hard Floor Square Feet — Obstructed 2,788 Janitor Closets 1 Stairwells 1 Entrances 3 Sidewalk, Patio, Covered Spaces Sq. Ft. 200 Recycle Bins 3 Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Monday — Friday Hours Cleaned 4:00 PM — 8:00 AM OTHER: Locker Room (1) NOTE 1: Floor Care Schedule. • Hard surfaces o Strip and refinish annually. o Scrub and re-coat annually. o Corridors and other traffic areas will be top scrubbed semi-annually. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #9) Municipal Hill - Electric Distribution 404 Municipal Drive ITEM QUANTITY Elevator � Phones 36 Offices 2 � Work Stations �� Computers � 2 Restrooms 5 Windows (Including those in doors) 39 Water Fountains 3 Conference Rooms 2 Carpet Square Feet Unobstructed 11,450 Carpet Square Feet - Obstructed 4,100 Hard Floor Square Feet - Unobstructed 14,000 Hard Floor Square Feet - Obstructed g,1 �2 Hard Floor Square Feet - Obstructed - Subst Crew Room 668 Hard Floor Square Feet - Obstructed - Powerline Shop 319 Janitor Closets 1 Stairwells 4 Entrances 5 Sidewalk, Patio, Covered Spaces Sq. Ft. 3,400 Recycle Bins 0 Sq. Ft. Undeveloped Area 1,350 Frequency of Cleaning Monday Friday Hours Cleaned One Custodian present 8:00 AM - 5:00 PM OTHER: Stripping, waxing, and re-coating to be done after hours. NOTE 1: Carpets in traffic and public areas require monthly shampooing. NOTE 2: Custodian is responsible for setting up and taking down tables and chairs for classes, meetings, etc. NOTE 3: Floor Care Schedule. • Hard surfaces o Strip and refinish annually. ❑ Scrub and re-coat annually. ❑ Corridors and other traffic areas will be top scrubbed semi-annually. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #10) Water/Streets/Welding Shop 406 Municipal Drive ITEM QUANTITY Elevator � Phones 26 Offices 25 Work Stations � Computers 19 Restrooms 3 Windows (Including those in doors) 15 Water Fountains � Conference Rooms � Carpet Square Feet — Unobstructed 640 Carpet Square Feet — Obstructed 4,724 Hard Floor Square Feet — Unobstructed 480 Hard Floor Square Feet — Obstructed 2,581 Hard Floor Square Feet — Obstructed — WU Shop 761 Janitor Closets � Stairwells � Entrances 4 Sidewalk, Patio, Covered Spaces Sq. Ft. 2,540 Recycle Bins � Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Monday — Friday Hours Cleaned 8:00 AM — 5:00 PM OTHER: Stripping, waxing, and re-coating of floors to be done between 5:00 PM & 8:00 AM or on the weekend. NOTE 1: Floor Care Schedule. • Hard surfaces o Strip and refinish annually. o Scrub and re-coat annually. o Corridors and other traffic areas will be top scrubbed semi-annually. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #11) Pipeline Maintenance 406 Municipal Drive ITEM QUANTITY Elevator � Phones g Offices g Work Stations 3 Computers g Restrooms 2 Windows (Including those in doors) 5 Water Fountains 2 Conference Rooms (Meeting Rooms) 0 Carpet Square Feet - Unobstructed 0 Carpet Square Feet - Obstructed 818 Hard Floor Square Feet - Unobstructed 441 Hard Floor Square Feet - Obstructed 2,085 Janitor Closets 1 Stairwells � Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft. 100 Recycle Bins 1 Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Monday - Friday Hours Cleaned 8:00 AM - 5:00 PM NOTE 1: Floor Care Schedule. • Hard surfaces c, Strip and refinish annually. o Scrub and re-coat annually. ❑ Corridors and other traffic areas will be top scrubbed semi-annually. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #12) UCSC 1401 Avenue K ITEM QUANTITY Elevator � Phones 155 Offices 134 Work Stations 35 Computers 115 Restrooms � Z Windows (Including those in doors) 154 Water Fountains 5 Conference Rooms (Meeting Rooms) 6 Carpet Square Feet — Unobstructed 9,997 Carpet Square Feet — Obstructed 46,726 Hard Floor Square Feet — Unobstructed 2>427 Hard Floor Square Feet — Obstructed 7,583 Janitor Closets 4 Stairwells 3 Entrances � 2 Sidewalk, Patio, Covered Spaces Sq. Ft. 800 Recycle Bins � Sq. Ft. Undeveloped Area 4,000 Frequency of Cleaning Monday — Friday Hours Cleaned 5:00 PM — 8:00 AM OTHER: Storage Rooms (2) Ceiling Air Grills (26) IYOTE 1: One Day Porter Custodian present from 8:00 AM to 5:00 PM. Both day and night custodians are responsible for setting up and taking down tables and chairs for classes, meetings, etc. NOTE 2: Custodian is responsible for setting up and taking down tables and chairs for classes, meetings, etc. NOTE 3: Floor Care Schedule. • Hard surfaces c� Strip and refinish annually c� Scrub and re-coat annually �� Corridors and other traffic areas will be top scrubbed semi-annually. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #13) Land Application 4602 East 19th Street ITEM QUANTITY Elevator � Phones � Offices 4 Work Stations � Computers 3 Restrooms 2 Windows (Including those in doors) 12 Water Fountains � Conference Rooms (Meeting Rooms) 1 Carpet Square Feet - Unobstructed � Carpet Square Feet - Obstructed 900 Hard Floor Square Feet - Unobstructed 0 Hard Floor Square Feet - Obstructed 1,075 Janitor Closets � Stairwells � Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft. 20 Recycle Bins � Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Monday, Wednesday, Friday Hours Cleaned 8:00 AM - 5:00 PM NOTE 1: Floor Care Schedule. • Hard surfaces o Strip and refinish annually. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #14) Solid Waste North Landfill Gate House and Maintenance Building 17304 North FM 2528 ITEM QUANTITY Elevator 0 Phones 12 Offices 6 Work Stations 2 Computers g Restrooms 4 Windows (Including those in doors) 42 Water Fountains � Conference Rooms (Meeting Rooms) 1 Carpet Square Feet — Unobstructed � Carpet Square Feet — Obstructed � Hard Floor Square Feet — Unobstructed 658 Hard Floor Square Feet — Obstructed 2,893 Janitor Closets � Stairwel Is � Entrances 3 Sidewalk, Patio, Covered Spaces Sq. Ft. 200 Recycle Bins g Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Monday — Friday Hours Cleaned After 5:30 PM NOTE 1: Floor Care Schedule. • Hard surfaces o Strip and refinish annually. o Scrub and re-coat annually. ❑ Corridors and other traffic areas will be top scrubbed semi-annually. Custodial Services Facility Data (Item #IS) Solid Waste (Old Landfill) 6500 North Avenue P ITEM QUANTITY Elevator � Phones 5 Offices 3 Work Stations � Computers 4 Restrooms � Windows (Including those in doors) 7 Water Fountains 0 Conference Rooms � Carpet Square Feet - Unobstructed � Carpet Square Feet - Obstructed 0 Hard Floor Square Feet - Unobstructed 0 Hard Floor Square Feet - Obstructed 1,032 Janitor Closets � Stairwells � Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft. 0 Recycle Bins � Sq. Ft. Undeveloped Area � Frequency of Cleaning Monday - Friday Hours Cleaned After 5:30 PM NOTE 1: Floor Care Schedule. • Hard surfaces o Strip and refinish annually. o Scrub and re-coat annually. Custodial Services Facility Data (Item #16) Water Treatment Offices & Shop 6001 North Guava Avenue ITEM QUANTITY Elevator 2 Phones 27 Offices Z� Work Stations 32 Computers � 4 Restrooms 6 Windows (Including those in doors) 100 Water Fountains 4 Conference Rooms, Training Rooms, Lunchrooms 3 Carpet Square Feet — Unobstructed � Carpet Square Feet — Obstructed 2,410 Hard Floor Square Feet — Unobstructed 1,637 Hard Ploor Square Feet - Obstructed g,6gg Janitor Closets 4 Stairwelis 5 Entrances 3 Sidewalk, Patio, Covered Spaces Sq. Ft. 1,000 Recycle Bins 3 Sq. Ft. Undeveloped Area � Frequency of Cleaning Monday — Friday Hours Cleaned 8:00 AM — 5:00 PM NOTE 1: Floor Care Schedule. • Hard surfaces o Strip and refinish annually. o Scrub and re-coat annually. o Corridors and other traffic areas will be top scrubbed semi-annually. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #17) Southeast Water Reclamation Plant, Admin & Lab Bldg. 3603 Guava Avenue ITEM QUANTITY Elevator � Phones 25 Offices 6 Work Stations 9 Computers 23 Restrooms 3 Windows (Including those in doors) 216 Water Fountains 3 Conference Rooms (Meeting Rooms) 2 Carpet Square Feet - Unobstructed 0 Carpet Square Feet - Obstructed 2,969 Hard Floor Square Feet - Unobstructed 2,310 Hard Floor Square Feet - Obstructed 4,620 Janitor Closets 2 Stairwel Is 1 Entrances 5 Sidewalk, Patio, Covered Spaces Sq. Ft. 3,500 Recycle Bins 0 Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Monday - Friday Hours Cleaned 8:00 AM - 5:00 PM NOTE 1: Breakroom area, clean the following monthly: • Microwave • Refrigerator • Stove NOTE 2: Floor Care Schedule. • Hard surfaces o Strip and refinish annually. Strip and refinish Lab Bldg. semi-annually. o Scrub and re-coat annually. o Corridors and other traffic areas will be top scrubbed semi-annually. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #17A) Southeast Water Reclamation Plant, Maintenance Building 3603 Guava Avenue ITEM QUANTITY Elevator 0 Phones 1 Offices � Work Stations 2 Computers 2 Restrooms 1 Windows (Including those in doors) 1 Water Fountains 0 Conference Rooms (Meeting Rooms) 0 Carpet Square Feet — Unobstructed 0 Carpet Square Feet — Obstructed 0 Hard Floor Square Feet — Unobstructed 28 Hard Floor Square Feet — Obstructed 152 Janitor Closets 0 Stairwells 0 Entrances � Sidewalk, Patio, Covered Spaces Sq. Ft. 0 Recycle Bins 0 Sq. Ft. Undeveloped Area � Frequency of Cleaning Monday — Friday Hours Cleaned 8:00 AM — 5:00 PM NOTE 1: Restroom and office area only. NOTE 2: Floor Care Schedule. • Hard surf'aces ❑ Strip and refinish annually. o Scrub and re-coat annually. Custodial Services Facility Data (Item #17B) Southeast Water Reclamation Plant, Headworks Building 3603 ruava Avenue [TEM QUANT[TY Elevator � Phones 0 Offices � Work Stations � Computers � Restrooms � Windows (Including those in doors) � Water Fountains � Conference Rooms (Meeting Rooms) 0 Carpet Square Feet - Unobstructed � Carpet Square Feet - Obstructed � Hard Floor Square Feet - Unobstructed �g Hard Floor Square Feet - Obstructed � Janitor Closets � Stairwells � Entrances � Sidewalk, Patio, Covered Spaces Sq. Ft. � Recycle Bins 0 Sq. Ft. Undeveloped Area � Frequency of Cleaning Monday - Friday Hours Cleaned 8:00 AM - 5:00 PM NOTE 1: Restroom area only. NOTE 2: Floor Care Schedule. . Hard surfaces ❑ Strip and refinish annually. o Scrub and re-coat annually. Custodial Services Facility Data (Item #18) Maggie Trejo Super-Center 3200 Amherst Street ITEM QUANTITY Elevator � Phones 5 Offices 4 Work Stations � Computers 2 Restrooms 4 Windows (Including those in doors) 38 (7 sections of 12) Water Fountains � Conference Rooms (Meeting Rooms) 3 Carpet Square Feet — Unobstructed 0 Carpet Square Feet - Obstructed 1,502 Hard Floor Square Feet Unobstructed 2,000 Hard Floor Square Feet — Obstructed 7,118 Janitor Closets � Stairwells � Entrances 1 Sidewalk, Patio, Covered Spaces Sq. Ft. � Recycle Bins 0 Sq. Ft. Undeveloped Area � Frequency of Cleaning Monday — Friday Hours Cleaned 10:00 PM — 7:00 AM OTHER: Kitchen (I) Televisions (1) Concession (1) NOTE 1: Custodian is responsible for setting up and taking down tables and chairs for classes, meetings, etc. NOTE 2: Floor Care Schedule. • Hard surfaces ❑ Strip and refinish annually. a Scrub and re-coat annually. • Carpets cleaned semi-annually. NOTE 3: Exterior Trash Cleaning. Trash pickup around Senior and Community Center buildings. Monday, Wednesday,and Thursday: 6:00 PM — 8:00 AM Custodial Services Facility Data (Item #18A) Maggie Trejo Super-Center 3311 Bates Street ITEM QUANTITY Elevator 0 Phones 1 Offices 1 Work Stations 1 Computers 1 Restrooms 2 Windows (Including those in doors) 2 Water Fountains 1 Conference Rooms (Meeting Rooms) 0 Carpet Square Feet Unobstructed 0 Carpet Square Feet — Obstructed 0 Hard Floor Square Feet — Unobstructed 4,884 Hard Floor Square Feet — Obstructed Janitor Closets 1 Stairwells � Entrances 1 Sidewalk, Patio, Covered Spaces Sq. Ft. 0 Recycle Bins � Sq. Ft. Undeveloped Area � Frequency of Cleaning Twice a Week Hours Cleaned 6:00 PM — 8:00 AM NOTE 1: Floor Care Schedule. • Hard surfaces a Strip and refinish annually. o Scrub and re-coat annually. Custodial Services Facility Data (Item #19) Mae Simmons Community Center 23rd & Oak Avenue ITEM QUANTITY Elevator � Phones 3 Offices � Work Stations � Computers � Restrooms 2 Windows (Including those in doors) 6� Water Fountains � Conference Rooms (Meeting Rooms) 3 Carpet Square Feet — Unobstructed 0 Carpet Square Feet - Obstructed 336 Hard Floor Square Feet Unobstructed 1,020 Hard Floor Square Feet — Obstructed 5, ��� Janitor Closets � Stairwel Is � Entrances 1 Sidewalk, Patio, Covered Spaces Sq. Ft. � Recycle Bins � Sq. Ft. Undeveloped Area � Frequency of Cleaning Monday — Friday Hours Cleaned 10:00 PM — 7:00 AM OTHER: Kitchen (1) Concession Stand (1) NOTE 1: Custodian is responsible for setting up and taking down tables and chairs for classes, meetings, etc. NOTE 2: Floor Care Schedule. • Hard surfaces o Strip and refinish annually. o Scrub and re-coat annually. • Carpets cleaned semi-annually. NOTE 3: Exterior Trash Cleaning. Trash pickup around Senior and Community Center buildings. Monday, Wednesday, and Thursday: 6:00 PM — 8:00 AM Custodial Services Facility Data (Item #20) Mae Simmons Senior Center 2004 Oak Avenue ITEM QUANTITY Elevator � Phones 2 Offices � Work Stations � Computers � Restrooms 2 Windows (Including those in doors) �� Water Fountains 1 Conference Rooms (Meeting Rooms) 3 Carpet Square Feet - Unobstructed � Carpet Square Feet - Obstructed 763 Hard Floor Square Feet - Unobstructed 96 Hard Floor Square Feet Obstructed 1,969 Janitor Closets � Stairwel Is � Entrances � Sidewalk, Patio, Covered Spaces Sq. Ft. � Recycle Bins � Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Monday - Friday Hours Cleaned 10:00 PM - 7:00 AM OTHER: Kitchen (1) NOTE 1: Custodian is responsible for setting up and taking down tables and chairs for classes, meetings, etc. NOTE 2: Floor Care Schedule. • Hard surfaces o Strip and refinish annually. o Scrub and re-coat annually. • Carpets cleaned semi-annually. NOTE 3: Exterior Trash Cleaning. Trash pickup around Senior and Community Center buildings. Monday, Wednesday, and Thursday: 6:00 PM - 8:00 AM Custodial Services Facility Data (Item #21) Lubbock Activity Center 2001 19"' Street ITEM QUANTITY Elevator � Phones 5 Offices 3 Work Stations 2 Computers 2 Restrooms 4 Windows (Including those in doors) 152 Water Fountains 2 Conference Rooms (Meeting Rooms) 5 Carpet Square Feet — Unobstructed 92 Carpet Square Feet — Obstructed 6,405 Hard Floor Square Feet — Unobstructed 517 Hard Floor Square Feet Obstructed 7,960 Janitor Closets 2 Stairwel Is � Entrances 3 Sidewalk, Patio, Covered Spaces Sq. Ft. 0 Recycle Bins 0 Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Sunday — Friday Hours Cleaned 10:00 PM — 7:00 AM OTHER: Kitchen (1) NOTE 1: On Thursday, building needs to be cleaned after 10:30 PM. After cleaning, all tables will need to be put in their original place. NOTE 2: Custodian is responsible for setting up and taking down tables and chairs for classes, meetings, etc. On Thursdays the custodians are required to be onsite between 1:00 PM and 3:00 PM to remove all tables and chairs, sweep, and mop the cafeteria and clean the restrooms. NOTE 3: Floor Care Schedule. • Hard surfaces ❑ Strip and refinish annually. a Scrub and re-coat annually. • Carpets cleaned semi-annually. NOTE 4: Exterior Trash Cleaning. Trash pickup around Senior and Community Center buildings. Monday, Wednesday, and Thursday: 6:00 PM — 8:00 AM Custodial Services Facility Data (Item #22) Maxey Community Center 4020 30th Street ITEM QUANTITY Elevator � Phones 3 Offices 1 Work Stations � Computers � Restrooms 3 Windows (Including those in doors) 18 Water Fountains � Conference Rooms (Meeting Rooms) 4 Carpet Square Feet — Unobstructed 0 Carpet Square Feet - Obstructed 532 Hard Floor Square Feet — Unobstructed 430 Hard Floor Square Feet — Obstructed 3,532 Janitor Closets � Stairwel Is � Entrances � S'idewalk, Patio, Covered Spaces Sq. Ft. 500 Recycle Bins 0 Sq. Ft. Undeveloped Area � Frequency of Cleaning Monday — Friday Hours Cleaned 10:00 PM — 7:00 AM OTHER: Kitchen (1) Televisions (1) NOTE 1: Custodian is responsible for setting up and taking down tables and chairs for classes, meetings, etc. NOTE 2: Floor Care Schedule. • Hard surfaces o Strip and refinish annually. o Scrub and re-coat annually. • Carpets cleaned semi-annually. NOTE 3: Exterior Trash Cleaning. Trash pickup around Senior and Community Center buildings. Monday, Wednesday, and Thursday: 6:00 PM — 8:00 AM Custodial Services Facility Data (Item #23) Hodges Community Center 4011 University Avenue ITEM QUANT[TY Elevator � Phones 3 Offices � Work Stations � Computers 1 Restrooms 2 Windows (Including those in doors) 57 Water Fountains 1 Conference Rooms (Meeting Rooms) 3 Carpet Square Feet — Unobstructed � Carpet Square Feet — Obstructed 165 Hard Floor Square Feet — Unobstructed 1,021 Hard Floor Square Feet — Obstructed 5,317 Janitor Closets � Stairwel Is � Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft. 0 Recycle Bins � Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Monday — Friday Hours Cleaned 10:00 PM — 7:00 AM OTHER: Kitchen (1) Televisions (1) NOTE 1: Custodian is responsible for setting up and taking down tables and chairs for classes, meetings, etc. NOTE 2: Floor Care Schedule. • Hard surfaces n Strip and refinish annually. o Scrub and re-coat annually. • Carpets cleaned semi-annually. a Vacuum wall carpet quarterly. Custodial Services Facility Data (Item #24) Copper Rawlings 213 40th Street ITEM QUANTITY Elevator � Phones 3 Offices 2 Work Stations � Computers � Restrooms 2 Windows (Including those in doors) 15 Water Fountains � Conference Rooms (Meeting Rooms) 3 Carpet Square Feet - Unobstructed 0 Carpet Square Feet - Obstructed � Hard Floor Square Feet - Unobstructed 531 Hard Floor Square Feet - Obstructed 4,429 Janitor Closets � Stairwel Is � Entrances 3 Sidewalk, Patio, Covered Spaces Sq. Ft. 0 Recycle Bins � Sq. Ft. Undeveloped Area � Frequency of Cleaning Monday - Friday Hours Cleaned 10:00 PM - 7:00 AM OTHER: Kitchen (1) Televisions ( l ) NOTE 1: Custodian is responsible for setting up and taking down tables and chairs for classes, meetings, etc. NOTE 2: Floor Care Schedule. • Hard surfaces a Strip and refinish annually. n Scrub and re-coat annually. NOTE 3: Exterior Trash Cleaning. Trash pickup around Senior and Community Center buildings. Monday, Wednesday, and Thursday: 6:00 PM 8:00 AM Custodial Services Facility Data (Item #25) Godeke Library 5034 Frankford Avenue ITEM QUANTITY Elevator � Phones g Offices 2 Work Stations 10 Computers � 3 Restrooms 4 Windows (Including those in doors) 16 Water Fountains 2 Conference Rooms � Carpet Square Feet — Unobstructed � Carpet Square Feet — Obstructed 10,335 Hard Floor Square Feet — Unobstructed � Hard Floor Square Feet — Obstructed 3,330 Janitor Closets 1 Stairwells � Entrances � Sidewalk, Patio, Covered Spaces Sq. Ft. 500 Recycle Bins � Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Monday - Saturday Hours Cleaned See notes below. NOTE 1: Custodian is responsible for setting up and taking down tables and chairs for classes, meetings, etc. NOTE 2: Floor Care Schedule. • Hard surfaces o Strip and refinish annually. ❑ Scrub and re-coat annually. • Carpets cleaned semi-annually. This is a day time position during the hours of operation with no changes. HOURS CLEANED: Monday — Thursday: 11:00 AM — 5:00 PM Wednesday — Saturday: 8:00 AM — 2:00 PM Custodial Services Facility Data (Item #26) Safety City 4500 Avenue U ITEM QUANT[TY Elevator 0 Phones 2 Offices 2 Work Stations 2 Computers 1 Restrooms 4 Windows (Including those in doors) 16 Water Fountains 1 Conference Rooms (Meeting Rooms) l Carpet Square Feet — Unobstructed 0 Carpet Square Feet — Obstructed 1,129 Hard Floor Square Feet — Unobstructed 322 Hard Floor Square Feet — Obstructed 115 Janitor Closets 1 Stairwells 0 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft. 424 Recycle Bins 1 Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Monday — Friday Hours Cleaned 10:00 PM — 7:00 AM OTHER: Television(1) VCR(1) Answering Machine (1) Kitchen (1) NOTE 1: Floor Care Schedule. • Hard surfaces ❑ Strip and refinish annually. o Scrub and re-coat annually. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #27) Buddy Holly Center 1801 Avenue G ITEM QUANTITY Elevator 0 Phones 10 Offices 2 Work Stations 4 Computers 7 Restrooms 2 Windows (Including those in doors) 46 Water Fountains 1 Conference Rooms (Meeting Rooms) 1 Carpet Square Feet - Unobstructed 0 Carpet Square Feet - Obstructed 4,018 Hard Floor Square Feet - Unobstructed 1,506 Hard Floor Square Feet - Obstructed 4,521 Janitor Closets 1 Stairwells 0 Entrances 2 Flower beds 9 Sidewalk, Patio, Covered Spaces Sq. Ft. 6,770 Recycle Bins � Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Mon., Wed., Thurs., Fri., & Sat. Hours Cleaned 8:00 AM - 10:00 AM OTHER: Gallery (5) Shop (1) Classroom (1) Theater ( I ) Kitchen (1) NOTE 1: Floor Care Schedule. • Hard surfaces o Strip and refinish annually. o Scrub and re-coat annually. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #27A) Allison House 1801 Avenue G ITEM QUANTITY Elevator � Phones Offices � Work Stations 0 Computers � Restrooms � Windows (Including those in doors) 16 Water Fountains � Conference Rooms (Meeting Rooms) 0 Carpet Square Feet - Unobstructed 0 Carpet Square Feet - Obstructed 0 Hard Floor Square Feet - Unobstructed 0 Hard Floor Square Feet - Obstructed 996 Janitor Closets � Stairwel Is � Entrances 2 Flower beds � Sidewalk, Patio, Covered Spaces Sq. Ft. 0 Recycle Bins � Sq. Ft. Undeveloped Area � Frequency of Cleaning (1) day a week. (Monday, Wednesday, Thursday, Frida , or Saturda ) Hours Cleaned 8:00 AM - 10:00 AM NOTE 1: This is a hard wood floor and will only be swept and cleaned with an approved product such as Bona hardwood floor cleaner, no water is to be used. Custodial Services Facility Data (Item #28) Garden and Arts Center 4215 University Avenue ITEM QUANTITY Elevator � Phones 5 Offices � Work Stations � Computers � Restrooms 2 Windows (Including those in doors) 40 Water Fountains � Conference Rooms (Meeting Rooms) 4 Carpet Square Feet — Unobstructed 0 Carpet Square Feet — Obstructed 704 Hard Floor Square Feet — Unobstructed 1,167 Hard Floor Square Feet — Obstructed 4,861 Janitor Closets � Stairwells � Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft. 147 Recycle Bins � Sq. Ft. Undeveloped Area � Frequency of Cleaning Monday — Friday Hours Cleaned 8:00 AM — 10:00 AM OTHER: Kitchen (I) Televisions (1) VCR (1) StudiolClassroom ( I ) NOTE 1: Floor Care Schedule. • Hard surfaces o Strip and refinish annually. c� Scrub and re-coat annually. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #29) Groves Branch Library 5520 19"' Street ITEM QUANTITY Elevator � Phones g Offices � Work Stations 5 Computers � 4 Restrooms 3 Windows ([ncluding those in doors) 15 Water Fountains � Conference Rooms (Meeting Rooms) � Carpet Square Feet — Unobstructed � Carpet Square Feet — Obstructed 9,076 Hard Floor Square Feet — Unobstructed 440 Hard Floor Square Feet — Obstructed 568 Janitor Closets � Stairwel Is � Entrances 6 Sidewalk, Patio, Covered Spaces Sq. Ft. � Recycle Bins 4 Sq. Ft. Undeveloped Area � Frequency of Cleaning Monday — Saturday Hours Cleaned 8:00 AM — 5:00 PM NOTE 1: Custodian is responsible for setting up and taking down tables and chairs for classes, meetings, etc. NOTE 2: Floor Care Schedule. • Hard surfaces o Strip and refinish annually. o Scrub and re-coat annually. • Carpets cleaned semi-annually. This is a half a day service. Custodial Services Facility Data (Item #30) Patterson Branch Library 1836 Parkway Drive ITEM QUANTITY Elevator 0 Phones g Offices � Work Stations 5 Computers 22 Restrooms 3 Windows (Including those in doors) 15 Water Fountains � Conference Rooms (Meeting Rooms) � Carpet Square Feet - Unobstructed 0 Carpet Square Feet - Obstructed 9,076 Hard Floor Square Feet - Unobstructed 440 Hard Floor Square Feet - Obstructed 568 Janitor Closets � Stairwells 0 Entrances 6 Sidewalk, Patio, Covered Spaces Sq. Ft. � Recycle Bins 4 Sq. Ft. Undeveloped Area � Frequency of Cleaning Monday - Saturday Hours Cleaned 8:00 AM - 5:00 PM NOTE 1: Custodian is responsible for setting up and taking down tables and chairs for classes, meetings, etc. NOTE 2: Floor Care Schedule. • Hard surfaces o Strip and refinish annually. o Scrub and re-coat annually. • Carpets cleaned semi-annually. This is a half a day service. Custodial Services Facility Data (Item #31) Tennis Center 3030 66'6 Street ITEM QUANTITY Elevator � Phones 3 Offices 1 Work Stations 1 Computers 1 Restrooms 2 Windows (Including those in doors) 14 Water Fountains 1 Conference Rooms (Meeting Rooms) 0 Carpet Square Feet - Unobstructed 0 Carpet Square Feet - Obstructed 1,105 Hard Floor Square Feet - Unobstructed 0 Hard Floor Square Feet - Obstructed 595 Janitor Closets 1 Stairwel Is � Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft. 0 Recycle Bins 1 Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Monday and Thursday Hours Cleaned 8:00 AM - 11:00 AM NOTE 1: Floor Care Schedule. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #32) Traffic Signs & Signals 202 Municipal Drive ITEM QUANTITY Elevator � Phones 9 Offices 1 Work Stations 4� 22 Test Areas Computers 4 Restrooms 2 Windows ([ncluding those in doors) 16 Water Fountains 2 Conference Rooms (Meeting Rooms) 1 Carpet Square Feet — Unobstructed 0 Carpet Square Feet — Obstructed 114 Hard Floor Square Feet — Unobstructed 0 Hard Floor Square Feet Obstructed 6,088 Janitor Closets 1 Stairwells 0 Entrances 7 Sidewalk, Patio, Covered Spaces Sq. Ft. 700 Recycle Bins � Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Monday, Wednesday, & Thursda Hours Cleaned 8:00 AM — 5:00 PM NOTE 1: Floor Care Schedule. • Hard surfaces n Strip and refinish annually. ❑ Scrub and re-coat annually. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #33) Streets/ Radio Shop 530 36'" Street ITEM QUANTITY Elevator � Phones 6 Offices 3 Work Stations 4 Computers 6 Restrooms 4 Windows (Including those in doors) 10 Water Fountains � Conference Rooms (Meeting Rooms) 0 Carpet Square Feet 2,500 Hard Floor Square Feet Unobstructed 400 Janitor Closets � Stairwel Is � Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft. 500 Recycle Bins � Sq. Ft. Undeveloped Area 0 Frequency of Cleaning DailylAs Needed Hours Cleaned 12:00 AM — 10:00 AM OTHER: Kitchen (1) NOTE 1: Floor Care Schedule. • Hard surfaces o Strip and refinish annually. a Scrub and re-coat annually. Custodial Services Facility Data (Item #34) Streets/Police 401 34'h Street ITEM QUANTITY Elevator � Phones � Offices � Work Stations � Computers � Restrooms 2 Windows (Including those in doors) 4 Water Fountains � Conference Rooms (Meeting Rooms) 0 Carpet Square Feet 1,000 Hard Floor Square Feet - Unobstructed 32g Janitor Closets � Stairwells 0 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft. � Recycle Bins 0 Sq. Ft. Undeveloped Area � Frequency of Cleaning DailylAs Needed Hours Cleaned 8:00 AM - 5:00 PM OTHER: Kitchen (1) Custodial Services Facility Data (Item #35) Vector Control 401 North Ash Avenue ITEM QUANTITY Elevator 0 Phones g Offices 5 Work Stations g Computers 0 Restrooms 3 Windows ([ncluding those in doors) 12 Water Fountains 1 Conference Rooms (Meeting Rooms) 1 Carpet Square Feet 1,559 Hard Floor Square Feet - Unobstructed 4,082 Janitor Closets 1 Stairwel Is 0 Entrances 6 Sidewalk, Patio, Covered Spaces Sq. Ft. 0 Recycle Bins 0 Sq. Ft. Undeveloped Area � Frequency of Cleaning DailylAs Needed Hours Cleaned 8:00 AM 5:00 PM Custodial Services Facility Data (Item #36) Solid Waste Recycle Office 3411 84"' Street ITEM QUANTITY Elevator � Phones 3-4 Offices 2 Work Stations 3 Computers 3 Restrooms 2 Windows (Including those in doors) 9 Water Fountains � Conference Rooms (Meeting Rooms) Crew Room Carpet Square Feet � Hard Floor Square Feet Unobstructed 1,400 Janitor Closets 1 Stairwells � Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft. � Recycle Bins � Sq. Ft. Undeveloped Area � Frequency of Cleaning Monday — Friday Hours Cleaned 8:00 AM — 5:00 PM Custodial Services Facility Data (Item #37) K.N. Clapp Party House 46th & Avenue U ITEM QUANTITY Elevator � Phones � Offices 0 Work Stations 0 Computers � Restrooms 2 Windows (Including those in doors) 12 Water Fountains 0 Conference Rooms (Meeting Rooms) 0 Carpet Square Feet � Hard Floor Square Feet - Unobstructed 1,305 Janitor Closets � Stairwells � Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft. 625 Recycle Bins 0 Sq. Ft. Undeveloped Area 0 Frequency of Cleaning DailylAs Needed Hours Cleaned 12:00 AM - 10:00 AM OTHER: Kitchen (1) Custodial Services Facility Data (Item #38) South Water Treatment Plant 5114 East FM 1585 ITEM QUANTITY Elevator � Phones � � Offices 3 Work Stations in Control Room � Computers � � Restrooms 2 Windows (Including those in doors) 20 Water Fountains � Conference Rooms (Meeting Rooms) � Carpet Square Feet 2615 Hard Floor Square Feet - Unobstructed 1826 Janitor Closets � Stairwel Is � Entrances 3 Sidewalk, Patio, Covered Spaces Sq. Ft. 500 Recycle Bins � Sq. Ft. Undeveloped Area 26,627 Frequency of Cleaning Twice a Week Hours Cleaned 8:00 AM - 5:00 PM OTHER: Kitchen (1) NOTE 1: The warehouse area will be cleaned once a month. Provide separate price to clean warehouse as requested in Item 58. Custodial Services Facility Data (Item #39) St. Paul's Chapel 4011 University Avenue ITEM QUANTITY Elevator � Phones 0 Offices � Work Stations � Computers � Restrooms 2 Windows (Including those in doors) 14 Water Fountains � Conference Rooms (Meeting Rooms) 1 Carpet Square Feet 0 Hard Floor Square Feet - Obstructed 850 Janitor Closets � Stairwells � Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft. 1,000 Recycle Bins � Sq. Ft. Undeveloped Area � Frequency of Cleaning DailylAs Needed Hours Cleaned 12:00 AM — 10:00 AM NOTE 1: Custodian is responsible for setting up and taking down tables and chairs for classes, meetings, etc. Custodial Services Facility Data (Item #40) TSA Offices @ PSLIA 5401 North Martin Luther King Blvd ITEM QUANTITY Elevator � Phones 9 Offices � Work Stations � Computers g Restrooms � Windows ([ncluding those in doors) 5 Water Fountains � Conference Rooms (Meeting Rooms) � Carpet Square Feet — Obstructed 2,5g 1 Hard Floor Square Feet — Obstructed � Janitor Closets � Stairwel Is � Entrances � Sidewalk, Patio, Covered Spaces Sq. Ft. 0 Recycle Bins � Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Monday Friday Hours Cleaned 8:00 AM — 5:00 PM NOTE 1: Floor Care Schedule. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #41) LP&L Transformer Shop 240 Municipal Drive ITEM QUANTITY Elevator � Phones 2 Offices 2 Work Stations � Computers � Restrooms � Windows (Including those in doors) l5 Water Fountains � Conference Rooms (Meeting Rooms) � Carpet Square Feet - Obstructed � Hard Floor Square Feet — Obstructed 1,4�g Janitor Closets � Stairwel Is 0 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft. 500 Recycle Bins Z Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Monday, Wednesday, & Friday Hours Cleaned 8:00 AM — 5:00 PM NOTE 1: Floor Care Schedule. • Hard surfaces r� Strip and refinish annually. �� Scrub and re-coat annually. Custodial Services Facility Data (Item #42) Mahon Library 1306 9th Street ITEM QUANTITY Elevator 2 Phones 34 Offices � 6 Work Stations 41 Computers 56 Restrooms � Windows (Including those in doors) 122 Water Fountains 4 Conference Rooms (Meeting Rooms) 4 Carpet Square Feet — Unobstructed 1,571 Carpet Square Feet — Obstructed 30,231 Hard Floor Square Feet — Unobstructed 571 Hard Floor Square Feet — Obstructed 16,553 Janitor Closets 2 Stairwells 3 Entrances 3 Sidewalk, Patio, Covered Spaces Sq. Ft. 16,362 Recycle Bins �� Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Seven days a week Hours Cleaned See notes below. NOTE 1: Floor Care Schedule. • Hard surfaces a Strip and refinish annually. o Scrub and re-coat annually. • Carpets cleaned every quarterly. This requires a day porter from 8:00 AM to 5:00 PM HOURS CLEANED: Basement & 2nd floor: 5:00 PM — 8:00 AM lst iloor: 9:00 PM — 8:00 AM, Monday — Thursday 6:00 PM — 8:00 AM, Friday — Sunday Custodial Services Facility Data (Item #43) Silent Wings Museum 6202 North I-H 27 ITEM QUANTITY Elevator 0 Phones 8 Offices 4 Work Stations 2 Computers 6 Restrooms 4 Windows (Including those in doors) 35 Water Fountains 2 Conference Rooms (Meeting Rooms) 1 Carpet Square Feet - Unobstructed 0 Carpet Square Feet - Obstructed 9,950 Hard Floor Square Feet - Unobstructed 5,355 Hard Floor Square Feet Obstructed 0 Janitor Closets I Stairwells 0 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft. 200 Recycle Bins 0 Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Tuesday - Friday Hours Cleaned (1) day person, 8:OOAM-S:OOPM NOTE 1: Floor Care Schedule. (Mondays are set aside for all carpet and floor care.) • Hard surfaces ❑ Strip and refinish annually. o Scrub and re-coat annually. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #44) Police Special Ops 25th & Avenue C ITEM QUANTITY Elevator � Phones 2� Offices � 5 Work Stations 20 Computers 20 Restrooms 2 Windows (Including those in doors) 2 Water Fountains 1 Conference Rooms (Meeting Rooms) 2 Carpet Square Feet - Unobstructed 0 Carpet Square Feet - Obstructed 0 Hard Floor Square Feet - Unobstructed 0 Hard Floor Square Feet - Obstructed 2,275 Janitor Closets 0 Stairwells 0 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft. 0 Recycle Bins 0 Sq. Ft. Undeveloped Area 0 Frequency of Cleaning, Twice a week Tuesday & Friday Hours Cleaned 8:00 AM - 5:00 PM Custodial Services Facility Data (Item #45) Animal Shelter Admin 3323 Southeast Loop 289 ITEM QUANTITY Elevator 0 Phones � Offices � Work Stations 1 Computers � Restrooms 2 Windows (Including those in doors) 2 Water Fountains � Conference Rooms (Meeting Rooms) 0 Carpet Square Feet — Unobstructed 0 Carpet Square Feet — Obstructed 1,559 Hard Floor Square Feet — Unobstructed 0 Hard Floor Square Feet — Obstructed 4,082 Janitor Closets � Stairwells � Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft. 0 Recycle Bins � Sq. Ft. Undeveloped Area � Frequency of Cleaning Monday — Friday Hours Cleaned 8:00 AM - 5:00 PM NOTE 1: Floor Care Schedule. • Hard surfaces o Strip and refinish annually. ❑ Scrub and re-coat annually. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #46) Cemetery Offices 2011 East 31" Street ITEM QUANTITY Elevator 0 Phones 7 Offices 5 Work Stations 7 Computers 5-7 Restrooms 2 Windows ([ncluding those in doors) 6 Water Fountains 0 Conference Rooms (Meeting Rooms) 0 Carpet Square Feet — Unobstructed 0 Carpet Square Feet — Obstructed 995 Hard Floor Square Feet — Unobstructed 0 Hard Floor Square Feet — Obstructed 532 Janitor Closets 1 Stairwel Is 0 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft. 50 Recycle Bins 7 Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Monday — Friday Hours Cleaned 8:00 AM — 5:00 PM NOTE 1: Floor Care Schedule. • Hard surfaces o Strip and refinish annually. ❑ Scrub and re-coat annually. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #47) LP&L Electric Production & Plant Oftices 3500 East Slaton Hwy (Hwy 84E) ITEM QUANTITY Elevator 0 Phones 11 Offices 7 Work Stations 0 Computers 6 Restrooms 2 Windows (Including those in doors) 10 Water Fountains 1 Conference Rooms (Meeting Rooms) 1 Carpet Square Feet — Unobstructed 500 Carpet Square Feet — Obstructed 1,000 Hard Floor Square Feet — Unobstructed 100 Hard Floor Square Feet — Obstructed 900 Janitor Closets 1 Stairwel Is 0 Entrances 1 Sidewalk, Patio, Covered Spaces Sq. Ft. 300 Recycle Bins 0 Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Twice Monthly Hours Cleaned 8:00 AM — 5:00 PM NOTE 1: Floor Care Schedule. • Hard surfaces o Strip and refinish annually o Scrub and re-coat annually. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #48) Municipal Court 1214 14th Street ITEM QUANT[TY Elevator 0 Phones 28 Offices 8 Work Stations 28 Computers 28 Restrooms 7 Windows (Including those in doors) 72 Water Fountains 1 Conference Rooms 8 Carpet Square Feet - Unobstructed 4,709 Carpet Square Feet - Obstructed 2,515 Hard Floor Square Feet - Unobstructed 3,910 Hard Floor Square Feet - Obstructed 1,533 Janitor Closets 1 Stairwells 0 Entrances 5 Sidewalk, Patio, Covered Spaces Sq. Ft. 6,094 Recycle Bins 0 Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Monday Friday Hours Cleaned 5:00 PM - 8:OOAM NOTE 1: All Custodial staff must pass a Police Department background check. NOTE 2: One Day Porter Custodian present from 8:00 AM to 5:00 PM. Both day and night custodians are responsible for setting up and taking down tables and chairs for classes, meetings, etc. NOTE 3: Floor Care Schedule • Hard Surface o Strip and refinish annually o Scrub and re-coat quarterly. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #49) Municipal Parking Garage 14th and Avenue L ITEM QUANTITY Elevator 2 Phones 0 Offices 0 Work Stations 0 Computers 0 Restrooms 0 Windows (Including those in doors) 44 Water Fountains 0 Conference Rooms 0 Carpet Square Feet - Unobstructed 80 Carpet Square Feet - Obstructed 0 Hard Floor Square Feet Unobstructed 2,014 Hard Floor Square Feet - Obstructed 0 Janitor Closets 0 Stairwel Is 4 Entrances 6 Sidewalk, Patio, Covered Spaces Sq. Ft. 153,602 Recycle Bins 0 Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Monday - Friday Hours Cleaned 6:00 PM - 8:00 AM NOTE 1: Floor Care Schedule • Hard Surface n Strip and refinish annually r� Scrub and re-coat quarterly. • Carpets cleaned semi-annually. NOTE 2: Sweep all sidewalks, parking areas, and driveways, including arcades and carports, weather permitting. A machine sweeper may be used. After SWEEPING, areas shall be free of dirt and trash. No dirt shall be left where sweepings were picked up. Custodial Services Facility Data (Item #50) East PD Division Station 1901 East 19th Street ITEM QUANTITY Elevator 0 Phones 30 Offices 9 Work Stations 30 Computers 30 Restrooms 7 Windows (Including those in doors) 170 Water Fountains 2 Conference Rooms 3 Carpet Square Feet — Unobstructed 224 Carpet Square Feet — Obstructed 4,473 Hard Floor Square Feet — Unobstructed 3,640 Hard Floor Square Feet - Obstructed 961 Janitor Closets 1 Stairwells 0 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft. 9,695 Recycle Bins 0 Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Monday — Friday Hours Cleaned 8:00 AM — 5:00 PM NOTE 1: All Custodial staff must pass a Police Department background check. NOTE 2: One Day Porter Custodian present from 8:00 AM to 5:00 PM. Both day and night custodians are responsible for setting up and taking down tables and chairs for classes, meetings, etc. NOTE 3: Floor Care Schedule • Hard Surface ❑ Strip and refinish annually ❑ Scrub and re-coat quarterly. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #51) South PD Division Station 14005 Indiana Avenue ITEM QUANTITY Elevator 0 Phones 30 Offices 9 Work Stations 30 Computers 30 Restrooms 7 Windows (Including those in doors) 170 Water Fountains 2 Conference Rooms 3 Carpet Square Feet — Unobstructed 224 Carpet Square Feet — Obstructed 4,473 Hard Floor Square Feet — Unobstructed 3,640 Hard Floor Square Feet — Obstructed 961 Janitor Closets 1 Stairwells 0 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft. 10,085 Recycle Bins 0 Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Monday — Friday Hours Cleaned 8:00 AM — 5:00 PM NOTE 1: All Custodial staff must pass a Police Department background check. NOTE 2: One Day Porter Custodian present from 8:00 AM to 5:00 PM. Both day and night custodians are responsible for setting up and taking down tables and chairs for classes, meetings, etc. NOTE 3: Floor Care Schedule • Hard Surface ❑ Strip and refinish annually o Scrub and re-coat quarterly. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #52) North PD Division Station 5910 Erskine Street ITEM QUANTITY Elevator 0 Phones 30 Offices 9 Work Stations 30 Computers 30 Restrooms 7 Windows ([ncluding those in doors) 170 Water Fountains 2 Conference Rooms 3 Carpet Square Feet — Unobstructed 224 Carpet Square Feet — Obstructed 4,473 Hard Floor Square Feet — Unobstructed 3,640 Hard Floor Square Feet — Obstructed 96 I Janitor Closets 1 Stairwells 0 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft. 10,694 Recycle Bins 0 Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Monday Friday Hours Cleaned 8:00 AM — 5:00 PM NOTE 1: All Custodial staff must pass a Police Department background check. NOTE 2: One Day Porter Custodian present from 8:00 AM to 5:00 PM. Both day and night custodians are responsible for setting up and taking down tables and chairs for classes, meetings, etc. NOTE 3: Floor Care Schedule • Hard Surface o Strip and refinish annually o Scrub and re-coat quarterly. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #53) PD Headquarters 1205 15th Street ITEM QUANTITY Elevator 2 Phones 13 Offices 65 Work Stations 173 Computers � 73 Restrooms 2 � Windows ([ncluding those in doors) 358 Water Fountains 2 Conference Rooms 9 Carpet Square Feet — Unobstructed 3,656 Carpet Square Feet — Obstructed 22,416 Hard Floor Square Feet — Unobstructed 14,131 Hard Floor Square Feet — Obstructed 4,378 Janitor Closets 3 Stairwel Is 2 Entrances 2 Sidewalk, Patio, Covered Spaces Sq. Ft. 11,824 Recycle Bins � Sq. Ft. Undeveloped Area � Frequency of Cleaning Monday — Friday Hours Cleaned 8:00 AM - 5:00 PM IVOTE 1: All Custodial staff must pass a Police Department background check. NOTE 2: One Day Porter Custodian present from 8:00 AM to 5:00 PM. Both day and night custodians are responsible for setting up and taking down tables and chairs for classes, meetings, etc. NOTE 3: Floor Care Schedule • Hard Surface o Strip and refinish annually o Scrub and re-coat quarterly. • Carpets cleaned semi-annually. Custodial Services Facility Data (Item #54) New Public Health 2015 SOth Street, Suite A ITEM QUANT[TY Elevator � Phones 90 Offices 32 Work Stations 90 Computers 90 Restrooms 7 Windows (Including those in doors) 185 Water Fountains � Conference Rooms 6 Carpet Square Feet - Unobstructed 345 Carpet Square Feet - Obstructed 11,418 Hard Floor Square Feet - Unobstructed 7,439 Hard Floor Square Feet Obstructed 4,456 Janitor Closets 2 Stairwells 0 Entrances 3 Sidewalk, Patio, Covered Spaces Sq. Ft. 5,116 Recycle Bins 0 Sq. Ft. Undeveloped Area 0 Frequency of Cleaning Monday - Friday Hours Cleaned 7:30 AM - 4:30 PM OTHER: Bio Hazardous Waste Container (I) Televisions (7) Examination Rooms (6) Laboratory (1) NOTE 1: One Day Porter Custodian present from 7:30 AM - 4:30 PM. NOTE 2: Floor Care Schedule • Hard surfaces o Strip and refinish annually. o Scrub and re-coat annually. n Corridors and other traffic areas will be top scrubbed semi-annually. • Carpets cleaned twice annually. #!-1 #�-2 #1-3 #1-4 #1-5 #1-6 #1-7 #1-8 #1-9 #1-10 #1-11 #1-12 #1-13 #1-14 #1-15 #1-16 #1-17 #1-18 #1-19 # 1-20 #1-21 #1-22 #1-23 # 1-24 # 1-25 # 1-26 # 1-27 # 1-28 # 1-29 #1-30 #1-31 # 1-32 #1-33 # I -34 #1-35 # 1-36 # I-37 #1-38 # 1-39 # I -40 City of Lubbock RFP 23-17489-KM Custodial Services BAFO Item Description Municipal Square, 916 Texas Avenue Citizens Tower (City Hall), 1314 Avenue K Health Department, 806 18th Street Building Services Maintenance Shop, 405 34th Street Police Storage (Property Room), 816 Texas Avenue Citibus Administration Building, 801 Texas Avenue Fleet Services (Garage & Parts), 206 Municipal Drive Solid Waste (Administration), 208 Municipal Drive Municipal Hill (Electric Distribution), 404 Municipal Dr. StreetslWater, & Welding Shop, 406 Municipal Drive Pipeline Maintenance, 406 Municipal Drive L]CSC, 1401 Avenue K Land Application, 4602 East 19th Street Solid Waste (North Landfill), 17304 North FM 2528 Solid Waste (Old Landfill), 6500 North Avenue P Water Treatment Plant, 6001 North Guava Avenue Southeast Water Rec. Admin & Lab Bldg, 3603 Guava Southeast Water Rec. Maintenance Bldg, 3603 Guava Ave. Southeast Water Rec. Headworks Bldg, 3603 Guava Ave. Maggie Trejo Supercenter, 3200 Amherst Street Maggie Trejo Gym, 33 l 1 Bates Street Mae Simmons Community Center, 23rd & Oak Avenue Mae Simmons Senior Center, 2004 Oak Avenue Lubbock Activity Center, 2001 l9th Street Maxey Community Center, 4020 30th Street Hodges Community Center, 4011 University Avenue Copper Rawlings, 213 40th Street Godeke Library, 5034 Frankford Avenue Safety City, 4500 Avenue U Buddy Holly Center, 1801 Avenue G Allison House, 1801 Avenue G Garden & Arts Center, 4215 University Avenue Groves Branch Library, 5520 l9th Street Patterson Branch Library, 1836 Parkway Drive Tennis Center, 3030 66th Street Traffic Signs & Signals, 202 Municipal Drive StreetslRadio Shop, 530 36th Street StreetslPolice, 401 34th Street Vector Control, 201 North Ash Avenue Solid Waste Recycle Center, 3411 84th Street Location Total Quantity Reyuired (+/-) UOM Exhibit B Kleen-Tech Services, LLC Denver, CO $119,636.94 Unit Total Price Cost �V • , -�_ �104196 Sqft $0.08 $8,425.18 159077 Sqft $0.21 $32,745.36 5800 Sqft $0.54 $3,14232 674 Sqft $O.14 $97.43 9239 Sqft $0.04 $331.35 9857 Sqft $0.18 $1,735.85 5500 Sqft $0.12 $666.12 4927 Sqft $0.13 $650.21 22600 Sqft $0.14 $3,156.95 9284 Sqft $0.19 $1,722.33 3344 Sqft $0.14 $460.26 26967 Sqft $0.23 $6,277.08 1975 Sqft $0.14 $282.12 3551 Sqft $0.34 $1,213.87 1032 Sqft $0.39 $406.87 12050 Sqft $0.15 $1,788.16 9899 Sqft $0.13 $1,267.94 180 Sqft $038 $67.73 78 Sqft $0.59 $4638 10620 Sqft $0.13 $1,383.66 4884 Sqft $0.10 $510.18 6533 Sqft $0.16 $1,040.87 2828 Sqft $0.22 $635.69 14974 Sqft $0.15 $2,313.20 4494 Sqft $0.18 $818.06 6503 Sqft $0.20 $1,282.72 4960 Sqft $0.13 $652.89 13665 Sqft $0.12 $1,689.98 1566 Sqft $0.18 $275.70 10045 Sqft $0.14 $ I ,36533 996 Sqft $0.07 $72.30 6732 Sqft $0.19 $1,281.35 10084 Sqft $0.16 $1,597.25 10084 Sqft $0.16 $1,597.25 1700 Sqft $0.12 $197.00 6202 Sqft $0.09 $585.69 2900 Sqft $0.23 $656.01 1328 Sqft $0.09 $115.98 5641 Sqft $0.08 $436.11 1400 Sqft $0.17 $233.72 City of Lubbock RFP 23-17489-KM Custodial Services BAFO Item Description #1-41 South Water Treatment Plant, 5114 East FM 1585 #1-42 TSA Oftices @ PSLIA, 5401 North MLK Blvd #1-43 LP&L Transformer Shop, 240 Municipal Drive #1-44 Mahon Library, 1306 9th Street #1-45 Silent Wings Museum, 6202 North [-H 27 # 1-46 Police Special OPS, 25th & Avenue C #1-47 Animal Shelter Admin, 3511 SE Loop 289 # 1-48 Cemetery, 20 l 1 East 31 st Street #1-49 LP&L Offices & Plant Oftices, 3500 East Slaton Hwy #1-50 Municipal Court, 1214 14th Street #1-51 Municipal Parking Garage, 14th and Avenue L #1-52 East PD Division Station, 1901 East 19th Street #1-53 South PD Division Station, 14005 Indiana Avenue #1-54 North PD Division Station, 5910 Erskine Street # 1-55 PD Headquarters, 1205 I Sth Street Location Total Quantity Required (+/-) UOM Kleen-Tech Services, LLC Denver, CO $119,636.94 Total Cost Unit Price $0.09 $0.20 $0.19 $0.14 $0.14 $0.1 I $0.16 $0.14 $0.05 $0.23 $0.03 $0.16 $0.16 $0.16 $0.14 4441 2581 1418 48926 15305 3500 5582 1527 2500 14425 152190 11183 11183 11183 50600 Sqft Sqft Sqft Sqft Sqft Sqft Sqft Sqft Sqft Sqft Sqft Sqft Sqft Sqft Sqft #1-56 New Public Health, 2015 SOth Street, Suite A 26257 Sqft $0.14 --. .• . -��.! , e #2-1 K.N. Clapp Party House, 46th & Avenue U 1305 Sqft $0.08 #2-2 St. Paul's Chapel, 4011 University Avenue 850 Sqft $0.1 I #2-3 South Water Treatment Plant Warehouse, 5114 East 26627 Sqft $0.02 $420.27 $528.26 $269.76 $7,071.76 $2,135.98 $375.95 $913.19 $219.43 $131.35 $3,326.59 $4,228.29 $1,760.24 $1,760.24 $1,760.24 $7,149.48 $3,600.23 ��-; $106.26 $97.42 $480.06 � �. _ . • • .- - #3-1 Hourly Rate for Emergency Cleanups, Normal Hours: 1 Hr $25.84 $25.84 #3-2 Emergency Cleanups, After Hours: 5 PM to 8 AM 1 Hr $25.84 $25.84 #3-3 Special Set-ups (Tables and Chairs, etc.) 1 Hr $25.84 $25.84 VENDOR ACKNOWLEDGEMENT In compliance with this procurement, the undersigned offeror having examined the request for proposal, instructions to offerors, documents associated with the request for proposuts, and being familiar with the conditions to be met, has reviewed the information regarding: , • Insurance Requirements • Suspension and Debarment Certiftcation • Texas Government Code Section 2252.152 • Texas Government Code Section 2271.002 • Texas Governmeat Code 2274 • Fedcral and State Regulatioas • Master Agreement An individual authorized to bind the company must sign the following section. Failure to execute this portion may result in proposal rejection. ��� - ��vu.>s— Authorized Signa rc CFO Title Mark Assise Print/Type Name Kleen-Tech Services, LLC Company Name August 9, 2023 Date 518 84th Street Address Lubback, Texas 79404 City, State Zip Codc Contact for questions, clarifcations, etc. lYame aad Title: Tracy White, Oirectar Matling Address: 7100 groadway, Suite 6-L City, State, Zip: Denver, Colorado 80221 Telephone No: 866-385-0672 Fax No: 303-428-2083 E-mai�: ��{e@Kleen-Tech.com Exhibit C INSURANCE REQUIREMENTS Prior to the approval of this contract by the City, the Contractor shall furnish a completed Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall furnish and contain all required information referenced or indicated thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY. The City reserves the right to review the insurance requirements of this section during the effective period of the contract and to require adjustment of insurance coverages and their limits when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Contractor. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as are approved by the City, the Contractor shall obtain and maintain in full force and effect for the duration of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by companies approved by the State of Texas and acceptable to the City, in the following type(s) and amount(s): Commercial General Liabilitv Requirements: $1 M occurrence /$2M aggregate (can be combined with an Excess Liability to meet requirement). CGL is required in ALL contracts. It is perhaps the most important of all insurance policies in a contractual relationship. It insures the Contractor has broad liability coverage for contractual activities and for completed operations. Commercial General Liability to include Products — Completion/OP, Personal and Advertising Injury, Contractual Liability, Fire Damage (any one fire), and Medical Expenses (any one person). Automobile Liabilitv Requirements: $1 Mloccurrence is needed Workers Compensation and Emplover Liabilitv Requirements: Statutory. If the vendor is an independent contractor with no employees and are exempt from providing Workers' Compensation coverage, they must sign a waiver (obtained from COL Purchasing) and include a copy of their driver's Iicense...Employer Liability ($1M) is required with Workers Compensation. The City of Lubbock (including its offcials, employees and volunteers) shall be afforded additional insured status on a primary and non-contributory basis on all liability policies except professional liabilities and workers' comp. Waivers of Subrogation are required for CGL, AL, and WC. To Include Products of Completed Operations endorsement. Carrier will provide a 30-day written notice of cancellation, 10-day written notice for non-payment. Carriers must meet an A.M. Best rating of A- or better. Subcontractors must carry same limits as listed above. i IM�ORTANT: POLICY ENDORSEMENTS The Contractor will provide copies of the policies without expense, to the City and all endorsements thereto and may make any reasonable request for deletion, revision, or modification of particular policy terms, conditions, limitations, or exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the underwriter of any of such policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in policy coverages, and shall pay the cost thereof. Any costs will be paid by the Contractor. REQUIRED PROVISIONS The Contractor agrees that with respect to the above required insurance, all insurance contracts and certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the following required provisions: a. Name the City of Lubbock and its officers, employees, and elected representatives as additional insureds, (as the interest of each insured may appear) as to all applicable coverage; b. Provide for 30 days notice to the City for cancellation, nonrenewai, or material change; c. Provide for notice to the City at the address shown below by registered mail; d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees, and elected representatives for injuries, including death, property damage, or any other loss to the extent same may be covered by the proceeds of insurance; e. Provide that all provisions of this contract concerning liability, duty, and standard of care together with the indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such obligations within applicable policies. NOTICES The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less than 30 days prior the change, which notice must be accompanied by a replacement CERTIFICATE OF INSURANCE. All notices shall be given to the City at the following address: Marta Alvarez, Director of Purchasing & Contract Management City of Lubbock 1314Avenue K, 9�h Floor Lubbock,Texas 79401 Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the Contractor from liability. C To « 'a Q y m V .� m � � 0 0 c7 w 0 .. 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N 0. C fl. � 0. Z (� r� Z (A � � r .�-� C C C � Z C C Z �, m � � N f0 � C N N U` N � a � U � f0 � � a�'i m � � � � � � � c� w` � � N N N N N N N N aN a a � � � � 0 0 0 0 v � �0 N N (q C C C C � z �, m a� � N N C N C� �n � a�,ai �a � � :? m o 0 � Y Y � w � � m r m � N N > Q N N N a a a a E m m m � � � � � m m m v 0. N � N a n n' n' n' n u n Z� U �� v v � «,6 C N C � z � N � � � m � � E � c � p � C 'C � ¢ a v�i y N 0 � � M M M M M M M O O O O O O O a a a a a a a � r� r� � r� n � 0 0 0 0 0 0 0 m r ca �� f0 IJ N C C � f0 O O p > S�.Z Q �, �, �, �, ami a�i m m � � � � f0 l6 (0 (0 C C C C 'O � t/1 � � � � N � a�� a n a a� v a> m� a� a> a� v m � � � � � � c c m o o d o 0 o E E � c Y Y � �� Y U U w � � a � � � a a M M M M M M M M M O O O O O O O O O aNaa aaa� � � � � r r n n� r 0 0 0 0 0 0 0 0 0 CERTIFICATE OF INTERESTED PARTIES �oRan 1295 �of� comple�e Nos. �- 4 and 6 it there are interested parues. OFFICE USE ONLY Comp�ete Nos. l, 2, 3, 5, and s it the�e are no interested panies. CERTIFICATION OF FILING i Name of buslness entity filing tom+, and the city, state and eamtry of the business entity's place Certifieate Number: of buslness. 2023-1071066 Kfeen•Tech Services, LLC Oenver, CO United States Date Flled: 2 Name ot govemment en ty or state agency that s a party to t e contract o� t e orm s 09/13/2023 betng filed. Ciry of Lubbock DBte Acknowledged: 3 Provide the IdentlBcatlon number used by ihe govemmental entity or state agency to track or identily the contract, and provide a description of the services, goods, or othar propeny to be provided under the contract. 17489 Ciy of Lubbock Custodial Services Agreement, Contract 17489 4 Nature ofinterest Name ot Interested Pariy Ciry, State, Country (place o( business) (check appllcabla) Controlling lntermediary 5 Check only ii there Is Np Interested Party. � 6 UNSWORN DECLARATION My name is Jorge Saldana , a� my date oi bGth is My address �s 7100 Broadway. Suite fiL . Denver ,��, 80221 ,��. c�u ca�� cs��► c=ro �> c�r> I declare w�der penalty of peryury ihat the twepofng is uue and correct. Executed �n Adams Counry, State ot Colo���.o , on the 13�d y ot Se t�ber , zo 23 . (rrronu+) treu) Signature af authorized agent f conUa ' business entlty (D�era Forms provided by Texas Ethics Commissfon www.ethics.state.tx.us Version V3.5.1.99923476 CERTIFICATE OF INTERESTED PARTIES FORnn 1295 1 of 1 Complete Nos. l- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. l, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. 2023-1071066 Kleen-Tech Services, LLC Denver, CO United States nate Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 09/13/2023 being filed. City of Lubbock Date Acknowledged: 09/13/2023 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 17489 City of Lubbock Custodial Services Agreement, Contract 17489 4 Nature ofinterest Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECLARATION My name is , and my date of birlh is My address is (street) (city) (state) (zip code) (country) I declare under penalty of pery'ury that the foregoing is true and correct. Executed in County, State of , on the day of , 20 (month) (year) Signature of authorized agent of contracting business entiry (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.99923476