HomeMy WebLinkAboutResolution - 2023-R0477 - Contract 17594 With Williams Brake Tune & Tire, LLC - 09/26/2023Resolution No. 2023-R0477
Item No. 5.29
September 26, 2023
RESOLUTION
B� IT RESOLVED BY THE CITY COUNCIL OF TIIE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, Contract No. 17594 for Maintenance and Repair on
City Light and Medium Duty Vehicles and Equipment, as per ITB 23-17510-SB, by and
between the City of Lubbock and Williams Brake "1 une & Tirc, LLC, of Lubbock, Texas, and
related documents. Said Contract is attached hcreto and incorporated in this resolution as if
fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council on _ September 26, 2023
ATTEST:
Courtney Paz, City Sec
APPROVED AS TO CONTF,NT:
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Brooke Witcher, Assistant City Manager
APPROV�D AS TO FORM:
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Rachael Fostcr, As istant City Attorncy
TRA AYN _, AYOR
ccdocsII1RF.S.ServiceContract 17594- Williams Brake'I'une & 1'ire, LLC
9.15.23
Resolution No. 2023-R0477
Contract 17594
City of Lubbock
Contract for
ITB 23-17510-SB
Maintenance and Repair on City Light and Medium Duty Vehicles and Equipment
THIS CONTRACT made and entered into this 26th day of September , 2023, by and between the
City of Lubbock ("City"), and Williams Brake Tune & Tire, LLC, ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for Maintenance and Repair on City
Light and Medium Duty Vehicles and Equipment and bids were received and duly opened as required
by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized
the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase
and delivery of the said Maintenance and Repair on City Light and Medium Duty Vehicles and
Equipment.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
1. In accordance with City's specifications and Contractor's bid, copies of which are attached
hereto and made part hereof, Contractor will deliver to the City, Maintenance and Repair on
City Light and Medium Duty Vehicles and Equipment, and more specifically referred to as
Category 1 through 5 on the bid submitted by the Contractor or in the specifications attached
hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done
the work provided for in this Contract and to complete and finish the same according to the
attached specifications, offer, and terms and conditions contained herein.
3. The contract shall be for a term of one (1) year, with the option of two (2), one year extensions,
said date of term beginning upon formal approval. This Contract will renew automatically for
the additional terms, unless either Pariy gives 90-day written notice to terminate the Contract.
4. All stated annual quantities are approximations of usage during the time period to be covered by
pricing established by this bid. Actual usage may be more or less. Order quantities will be
determined by actual need. The City of Lubbock does not guarantee any specifc amount of
compensation, volume, minimum, or maximum amount of services under this bid and resulting
contract.
5. The Contractor must maintain the insurance coverage required during the term of this contract
including any extensions. It is the responsibility of the Contractor to ensure that valid insurance
is on file with the Purchasing and Contract Management Department as required by contract or
contract may be terminated for non-compliance.
6. A) Prices quoted shall be guaranteed for a period for six (6) months upon City approval. The rate
may be adjusted at the City's discretion for the effective change in Consumer Price Index (CPI)
or Product Price Index (PPI) as appropriate.
B) Further, if the Contractor can provide documentation for actual charges for material, labor,
etc. that demonstrates that the change in CPI or PPI is not sufficient, the Contractor shall provide
such documentation to the City, and at the City's sole discretion, the contractual rate may be
further adjusted. If agreement regarding a new rate cannot be reached, the City shall terminate
at the end of the current contract period.
C) If an adjustment to pricing is granted under this section, the Contractor must provide the
Director of Purchasing and Contract Management written, quarterly documentation to justify the
ongoing adjustment. If no such documentation is timely received, the rate will automatically
revert to the initial, awarded rate.
7. This contract shall remain in effect until the first of the following occurs: (1) the expiration date,
(2) performance of services ordered, or (3) termination of by either party with a 30 day written
notice. The City of Lubbock reserves the right to award the canceled contract to the next lowest
and best bidder as it deems to be in the best interest of the city.
8. Contractor shall at all times be an independent contractor and not an agent or representative of
City with regard to performance of the Services. Contractor shall not represent that it is, or hold
itself out as, an agent or representative of City. In no event shall Contractor be authorized to
enter into any agreement or undertaking for or on behalf of City.
9. Insurance Requirements
SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed
Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named
underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall
furnish and contain all required information referenced or indicated thereon. THE CITY SHALL HAVE
NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE
SHALL HAVE BEEN DELIVERED TO THE CITY.
SECTION B. The City reserves the right to review the insurance requirements of this section during
the effective period of the contract and to require adjustment of insurance coverages and their limits
when deemed necessary and prudent by the City based upon changes in statutory law, court decisions,
or the claims history of the industry as well as the Contractor.
SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as
are approved by the City, the Contractor shall obtain and maintain in full force and effect for the duration
of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by
companies approved by the State of Texas and acceptable to the City, in the following type(s) and
amount(s):
Commercial General Liabilitv Requirements: $1 M occurrence 1$2M aggregate (can be
combined with an Excess Liability to meet requirement). CGL is required in ALL contracts. It
is perhaps the most important of all insurance policies in a contractual relationship. It insures the
Contractor has broad liability coverage for contractual activities and for completed operations.
Commercial General Liability to include Products — Completion/OP, Personal and Advertising
Injuty, Contractual Liability, Fire Damage (any one fire), and Medical Expenses (any one
person).
Automobile Liabilitv Requirements: $1 Mloccurrence is needed
Workers Comaensation and Emplover Liabilitv Requirements: Statutory. If the vendor is
an independent contractor with no employees and are exempt from providing Workers'
Compensation coverage, they must sign a waiver (obtained from COL Purchasing) and include
a copy of their driver's license. Employer Liability ($1 M) is required with Workers
Compensation
Gara�e Liability Requirements: No less than $2,000,000 combined single limit.
Gara�ekeepers Legal Liabilitv Requirements: No less than $1,000,000 per location.
* The City of Lubbock (including its offcials, employees and volunteers) shall be afforded
additional insured status on a primary and non-contributory basis on all liability policies except
professional liabilities and workers' comp.
* Waivers of Subrogation are required for CGL, AL, and WC.
* To Include Products of Completed Operations endorsement.
* Carrier will provide a 30-day written notice of cancellation, 10-day written notice for
nonpayment.
* Carriers must meet an A.M. Best rating of A- or better.
* Subcontractors must carry same limits as listed above.
IMPORTANT: POLICY ENDORSEMENTS
The Contractor will provide copies of the policies without expense, to the City and all endorsements
thereto and may make any reasonable request for deletion, revision, or modification of particular policy
terms, conditions, limitations, or exclusions (except where policy provisions are established by law or
regulation binding upon either of the parties hereto or the underwriter of any of such policies). Upon
such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in
policy coverages, and shall pay the cost thereof. Any costs will be paid by the Contractor.
REQUIRED PROVISIONS
The Contractor agrees that with respect to the above required insurance, all insurance contracts and
certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the
following required provisions:
a. Name the City of Lubbock and its officers, employees, and elected representatives as additional
insureds, (as the interest of each insured may appear) as to all applicable coverage;
b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change;
c. Provide for notice to the City at the address shown below by registered mail;
d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees,
and elected representatives for injuries, including death, property damage, or any other loss to
the extent same may be covered by the proceeds of insurance;
e. Provide that all provisions of this contract concerning liability, duty, and standard of care
together with the indemnification provision, shall be underwritten by contractual liability
coverage sufficient to include such obligations within applicable policies.
NOTICES
The Contractor shall notify the City in the event of any change in coverage and shall give such notices
not less than 30 days prior the change, which notice must be accompanied by a replacement
CERTIFICATE OF INSURANCE.
All notices shall be given to the City at the following address:
Marta Alvarez, Director of Purchasing & Contract Management
City of Lubbock
1314 Avenue K, 9`h Floor
Lubbock, Texas 79401
SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by
the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents
as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by
the insurance company exonerate the Contractor from liability.
10. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other.
11. The City reserves the right to exercise any right or remedy to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a court of
competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to
exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are
cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict
between this provision and another provision in, or related to, this document, this provision shall
control.
12. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times, reserves
the right to audit Contractor's records and books relevant to all services provided to the City
under this Contract. In the event such an audit by the City reveals any errors or overpayments
by the City, Contractor shall refund the City the full amount of such overpayments within 30
days of such audit findings, or the City, at its option, reserves the right to deduct such amounts
owing the City from any payments due Contractor.
13. All funds for payment by the City under this contract are subject to the availability of an annual
appropriation for this purpose by the City. In the event of non-appropriation of funds by the City
Council of the City of Lubbock for the goods or services provided under the contract, the City
will terminate the contract, without termination charge or other liability, on the last day of the
then-current fiscal year or when the appropriation made for the then-cunent year for the goods
or services covered by this contract is spent, whichever event occurs first. If at any time funds
are not appropriated for the continuance of this contract, cancellation shall be accepted by the
Seller on 30 days prior written notice, but failure to give such notice shall be of no effect and the
City shall not be obligated under this contract beyond the date of termination.
14. The Contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent be
given, the Contractor shall insure the Subcontractor or shall provide proof on insurance from the
Subcontractor that complies with all contract Insurance requirements.
15. Contractor acknowledges by supplying any Goods or Services that the Contractor has read, fully
understands, and will be in full compliance with all terms and conditions and the descriptive
material contained herein and any additional associated documents and Amendments. The City
disclaims any terms and conditions provided by the Contractor unless agreed upon in writing by
the parties. In the event of conflict between these terms and conditions and any terms and
conditions provided by the Contractor, the terms and conditions provided herein shall prevail.
The terms and conditions provided herein are the fnal terms agreed upon by the parties, and any
prior conflicting terms shall be of no force or effect.
16. The Contractor (i) does not engage in business with Iran, Sudan or any foreign terrorist
organization and (ii) it is not listed by the Texas Comptroller under Section 2252.153, Texas
Government Code, as a company known to have contracts with or provide supplies or services
to a foreign terrorist organization. As used in the immediately preceding sentence, "foreign
terrorist organization" shall have the meaning given such term in Section 2252.151, Texas
Government Code.
17. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this
contract and the contractor or vendor agrees that the contract can be terminated if the
contractor or vendor knowingly or intentionally fails to comply with a requirement of that
subchapter.
To the extent Subchapter J, Chapter 552, Government Code applies to this agreement, Contractor
agrees to: (1) preserve all contracting information related to the contact as provided by the
records retention requirements applicable to the governmental body for the duration of the
contract; (2) promptly provide to the governmental body any contracting information related to
the contract that is in the custody or possession of the entity on request of the governmental
body; and (3) on completion of the contract, either: (A) provide at no cost to the governmental
body all contracting information related to the contract that is in the custody or possession of the
entity; or (B) preserve the contracting information related to the contract as provided by the
records retention requirements applicable to the governmental body.
18. Pursuant to Section 2271.002 of the Texas Government Code, a) This section applies only to a
contract that: (1) is between a governmental entity and a company with 10 or more full-time
employees; and (2) has a value of $100,000 or more that is to be paid wholly or partly from
public funds of the governmental entity. (b) A governmental entity may not enter into a contract
with a company for goods or services unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the
contract.
19. By entering into this Agreement, Contractor verifies that: (1) it does not, and will not for the
duration of the contract, have a practice, policy, guidance, or directive that discriminates against
a firearm entity or firearm trade association or (2) the verifcation required by Section 2274.002
of the Texas Government Code does not apply to the contract.
If Contractor is a company with 10 or more full-time employees and if this Agreement has a
value of at least $100,000 or more, Contractor verifies that, pursuant to Texas Government Code
Chapter 2274, it does not have a practice, policy, guidance, or directive that discriminates against
a firearm entity or firearm trade association; and will not discriminate during the term of the
contract against a firearm entity or frearm trade association.
Contractor represents and warrants that: (1) it does not, and will not for the duration of the
contract, boycott energy companies or (2) the verification required by Section 2274.002 of the
Texas Government Code does not apply to the contract.
If Contractor is a company with 10 or more full-time employees and if this Agreement has a
value of at least $100,000 or more, Contractor verifies that, pursuant to Texas Government Code
Chapter 2274, it does not boycott energy companies; and will not boycott energy companies
during the term of the Agreement. This verification is not required for an agreement where a
governmental entity determines that these requirements are inconsistent with the governmental
entity's constitutional or statutory duties related to the issuance, incurrence, or management of
debt obligations or the deposit, custody, management, borrowing, or investment of funds.
20. The Contractor shall retain all information received from or concerning the City and the City's
business in strictest confidence and shall not reveal such information to third parties without
prior written consent of the City, unless otherwise required by law.
21. The Contractor shall indemnify and save harmless the city of Lubbock and its elected officials,
officers, agents, and employees from all suits, actions, losses, damages, claims, or liability of
any kind, character, type, or description, including without limiting the generality of the
foregoing, all expenses of litigation, court costs, and attorney's fees, for injury or death to any
person, or injury to any property, received or sustained by any person or persons or property, to
the extent arising out of, related to or occasioned by, the negligent acts of the Contractor, its
agents, employees, and/or subcontractors, related to the performance, operations or omissions
under this agreement and/or the use or occupation of city owned property. The indemnity
obligation provided herein shall survive the expiration or termination of this agreement.
22. This Contract consists of the following documents set forth herein; Invitation to Bid No.
2317510-SB, Specifications, and the Bid Form.
-----INTENTIONALLY LEFT BLANK-----
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and
year first above written. Executed in triplicate.
Courtriey Paz, City
APPROVED AS TO CONTFNT:
Dominic Esperat, Director of Fleet Operations
CONT T
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APPROVED AS TO FORM:
chael Foster, ssi. ant City Attorney
City of Lubbock, TX
ITB 23-17510-SB
Maintenance and Repair on City Light and Medium Duty Vehicles and Equipment
Specifications
Scope
The City of Lubbock is seeking a contract for maintenance and repairs of light and medium duty
vehicles. The successful bidder(s) ("the Company") will provide preventative maintenance and
repairs to medium duty vehicles not covered under any manufacturer's warranty, unless the
Company is the authorized warranty dealer, to maintain fleet availability for the City of Lubbock.
Maintenance and repairs include, but are not limited to, the following:
Air Conditioning, Heating & Ventilation System
Axles
Brakes, Hubs & Bearings
Steering
Suspension
Drive Shafts
Automatic Transmissions
Charging Systems
Cranking SystemslIgnition Systems
Lighting Systems, Electrical Accessories
Engines
Exhaust Systems
Fuel Systems
BucketsBooms
Def Systems
Light & Medium Dutv Vehicle Cate�ories
The following is a current list of City of Lubbock Vehicles by Category which are included in this
maintenance and repair contract:
Category Description
1) Passenger cars Sedans
2) SUV's Mid-size and full size SUV's
3) Vans Mid-size and full size vans
4) Pickups 1/2 ton, 3/4 ton and 1 ton pickups,
including dual rear wheels
5) Medium Duty 1-3/4 ton trucks
Labor Guide
The vendor is required to provide the name of the current Labor Guide software and version used
to provide repair costs with the bid form. The City of Lubbock reserves the right to audit the labor
hours charged to each job and all overcharges will be brought to the attention of the vendor. The
vendor shall issue a credit for the overcharge amount within 5 business days and the credit shall
reference the City of Lubbock's vehicle identification number and work order number. If the
program is proprietary, the vendor shall grant access to the City of Lubbock's Fleet Services
Department for audit purposes. (Attach additi nal sheets if necessary)
r
Program Name / rsio
Parts and Suoalies
The vendor is required to provide a cunent list of their parts and supplies vendors, phone
numbers, and contact information to the City of Lubbock. The City of Lubbock reserves the right
to audit the parts charges for each repair and all overages will be brought to the attention of the
vendor. The vendor shall issue a credit for any overage amount within 5 business days and the
credit shall reference The City of Lubbock's vehicle identification number and work order
number. (Attach additional sheets if necessary.)
2.
3.
Business Name Contact N me
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Work Authorization
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Vehicle shop repairs will be estimated on as per job basis with a fixed labor rate per hour and parts
with as stated on the Bid Form. Prior to the start of any vehicle repair, the Company must provide
a written repair estimate by a trained service advisor or technician. Estimates must include parts at
the quoted cost rate. All estimates shall be at no charge to the City. T'he Company must obtain a
work order number and authorization to perform the work from the City of Lubbock authorized
Fleet Services designee before making any repairs. The Company must also obtain City approval
for the type of repairs and the cost of repairs before proceeding with the work. The Company must
obtain contact information from any city employee who requests vehicle maintenance.
The Company must submit a copy of the Work Order along with the Company's invoice
itemizing the labor hours, hourly tabor rate, supplies, cost of supplies, parts list, and price
for each part.
The Work Order must contain the V number assigned by the City, the VIN number, the current
license plate number and the current vehicle mileage or hours. If any of the information is missing
or incorrect, the Company will not be reimbursed for any services, repairs, maintenance, parts, or
supplies.
Approval Procedures
Approval for maintenance and repairs on all vehicles shall be as follows: Repairs for any amount
up to $1,000 shall be verbally approved by an authorized Fleet Services designee. Repairs from
$1,000 to $2,500 must have written approval from an authorized Fleet Services designee. Repairs
over $2,500 must have written approval from an authorized Fleet Services designee and the
Director of Fleet Services. If any repairs are completed without proper authorization, the Company
will not be reimbursed for any services, repairs, maintenance, parts, or supplies.
Repair Time Notifications
The Company must make a determination of the repairs, costs and times and notify the City within
24 hours after receiving the vehicle or equipment.
Repeat Repairs
The vendor will be responsible for correcting all previous repairs performed by the vendor that
were incorrectly repaired or the repair failed to correct the reported defciency. The vendor will be
responsible for the total cost of the repair including any replacement parts.
In the event of a Repeat Repair, the vendor shall open a new vendor work order. The new vendor
work order must indicate on the work order "repeat" or "return" work. Copies of the original City
and vendor work orders and any applicable invoices shall be attached to the new work order.
Pick-Up and Delivery Charges
The bidder's bid may include a separate price for pick-up and delivery of heavy vehicles or
equipment. The bidder must indicate on the Bid Form the additional charge, if any, for this pick-
up and delivery service. The City reserves the right to use this service as needed. Vehicles must be
picked up by City personnel or delivered to a City location within 24 hours after the vehicle has
been repaired.
Parts, Supplies and Services
The Company must use their own parts and/or supplies in completing all repairs. No City parts or
supplies will be issued by the City Garage to the Company. The Company's invoice must include
charges for all parts, supplies, and services used in making repairs. The Company must return all
parts that were removed and replaced during the repair of the vehicle or equipment upon
completion of the repair(s) and the parts must accompany the vehicle or equipment. The Company
is responsible for all core returns and credits. All furnished parts must be OEM or equivalent.
Bid Submissions
Bids will be awarded by category of vehicles and equipment. Bidders are responsible for
submitting all relevant, factual sand conect information with their bid. If additional sheets are
attached to the bid submittal package, the bidder shall clearly cross-reference the appropriate
location in the bid solicitation (i.e. page number, paragraph, subject, etc.)
Invoices
Invoices will show only the cost rates indicated on the Bid Form. Any additional charges or fees
not listed will be disallowed from any invoice. Vehicle shop repairs will be billed per the approved
estimate. An individual Work Order shall be issued for vehicle shop repairs. No delivery or repair
shall be performed without proper authorization. Invoices for parts purchased by the Company for
all repairs to City vehicles and equipment will be made available for inspection by a City
representative upon request. Invoices must display the company name imprinted on the face, the
vendor name where the parts were purchased, the parts purchased and the date of the purchase.
Repair invoices should match the parts invoice when there were replacement parts required for the
repair. If a request is submitted by the City to review a particular invoice, that request will be met
within 24 hours from the time of the request.
Vehicle Pickup
The Company is responsible for any damage to the vehicle or equipment while in the Company's
control. The City shall be responsible for damages after the vehicle or equipment has been
delivered to a City representative and said representative has inspected the vehicle or equipment
and has verified that no damage occurred during the repair process.
In the event that a vehicle is scheduled to be picked up from the City for repairs, the vehicle will
be:
1. Picked up by tow vehicle/wrecker, or
2. Driven to the repair destination by a licensed and insured individual representing the
Company.
Special Requirements:
1. Company to provide secure shelter for City vehicles.
2. Estimate must be submitted to Fleet Services within 24 hour period of request.
3. All furnished parts must be OEM or equivalent.
4. All repairs (Parts & Labor) shall be warranted for a period of 12 months or 12,000 miles.
5. Company must provide a weekly report on volume of City vehicles in their possession
e
City of Lubbock, TX
Purchasing and Contract Management
Vendor Acknowledgement Form
In compliance with the Invitation to Bid, the undersigned Bidder having examined the Invitation to Bid,
instructions to bidders, General Conditions of the Agreement, Specifications, and being familiaz with thc
conditions to be met, hereby submits the following bid for furnishing the material, equipment, labor and
everything necessary for providing the items listed and agrees to deliver said items at the locations and for the
prices set forth on the bid form and/or the bid table associated with this bid.
A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of
form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are
obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind.
The Invitation to Bid is by reference incorporated in this contract.
Where applicable, prices are quoted as: F.O.B. Destination, Freight Pre-Paid and Allowed
Where applicable, delivery days are: Days After Receipt of Order (ARO)
Unless otherwise specified herein, the City may award the bid either item-by—item or on an all-or-
none basis for any item or group of items shown on the bid.
The City of Lubbock is secking a contract for with one or more contractors. In order to assure adequate
coverage, the City may make multiple $wards, selecting multiple vendors to provide the products
desired, if multiple awards are in the best interest of the City. A decision to make a multiple award of
this Bid, however, is an option reserved by the City, based on the needs of the City.
PAYMENT TERMS AND DISCOLJNTS - Bidder offers a prompt payment discount of �°/o, net
,�O calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated
on the Bid Fonn, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within
thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs latei•.
Discounts for prompt payment requiring payment by the City within a stipulated number of days will be
interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a
correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later.
Discounts for payment in less than ten days wil( not be considered.
MOST FAVORED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest pricc
charged anyone else, including its most favored customer, for like quality and quantity of the
productslservices; does not include an element of proft on the sale in excess of that normally obtained by thc
Bidder on the sale of products/services of like quality and quantity; and does not include any provision for
discounts to selling agents. If at any time during the contract period, the supplier should selt or offer for sale
to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower
net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower
price(s) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental
entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized
interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government
Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder
shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders
in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate
in this contract, �vould you (the bidder) agree that all terms, conditions, specifications, and pricing would
aE�p�y �
The City of Lubbock
ITB 23-17510-SB
Maintenance and Repair on Light and Medium Duty Vehicles and Equipment
Bid Form
�
#1-1
#1-2
# Items
�,
Labor rate per hour (Billed in increments of
full, half, and 114 hours)
°/o Markup abovel below parts
Location
Selected ($)
Quantity
(+/-) UOM
Williams Brake
Tune and Tire, LLC
Lubbock, TX
$615.00
Unit Total
Price Cost
1 Hourly Rate $120.00 $120.00
0 Percentage 25% 25%
_ �i
#2-1 Labor rate per hour (Billed in increments of 1 Hourly Rate $120.00 $120.00
full, half, and 114 hours)
#2-2 4�o Marlcup above�' below parts 0 Percentage 25°�0 25°'0
.�`���'� - ����� `=�� �...
#3-1 Labor rate per hour (Billed in increments of 1 Hourly Rate $120.00 $120.00
full, half, and 1!4 hours)
#3-2 °Io Markup above: below parts 0 Percentage 25% 25%
, ��. . _, �� � `�-{.
#4-1 Labor rate per hour (Billed in increments of 1 Hourly Rate $120.00 $120.00
full, half, and 114 hours)
#4-2 % Markup abovel below parts 0 Percentage 25% 25%
#5-1 Labor rate per hour (Billed in increments of 1 Hourly Rate $135.00 $135.00
full, half, and 114 hours)
#5-2 °/o Markup abovel below parts 0 Percentage 25°Io 25°/0
The Ciq• of Lubbock
ITB 23-17510-SB
Maintenance and Repair on Light and Aledium Duty Vehicles and Equipment
Question Set 1: Questionnaire Williams Brake Tune & Tire, LLC
1 1 1 O° � po�iM pckup W debary ol veNws'!
Ayes wful e Ue rpWbip qwrqT �Pbass aCtl Narpe emant ta oommaNs)
Oo YW o1M � Iw rrvfoei
I 1 2 IIYas. xtrl xauN M Y� �oun�blD bw tlr�q (PNaaa b0 chsrGe amwnl b
mmnanb�
11] COWtlYeu�aapoMloapckuP�4lqusa0s�!
11� OOYOulNW�MrvfCltltl101i
Ilyn. wlu� ktlr W91PMate MO N1 amoW b cpnneMs)
� � 5 Do you Iwva a mbaq fn�
rl yn. wlu� a it'7 �Pkass aEJ mNaps qs lo camianla)
1 1 8 Mds� hom you bcatpn b Ciy Fiaal SnM[aa Garapa
(1118 AYNCW pMa. LWEOG i%781W)
1 2 I �� p�� ��P an00eFary ol velYtles7
II yas. wMt b Na �ouMbq tlurpei (Pbsea aE0 Ma�pa amouM �o cammeMn)
Do you oMr e tew rMq9
1 22 IIYss. wNl waM G Y� mundrV bw W�P (PNav a0tl cNrpa amwn� b
wInIMNQ
tI] COWEYou�aapoMlvaplthupl4�ounaGa�!
141 Oo YW Irw e rrvka oll Mi
IIYes. wMl Y IM M71PIear WE h� amoW b mmmer4)
125 ��Nvaainbaqefeei
uy.a.Nw� N�n ,ri.a..,aa �.ay. raa �o wmm.ms�
128 MiYshomye�bnibnbGT/FMNStlMossGsrps
(108 MutltlP� OM. 4ceork 7%79W�)
II1 �YwPovkepirkuVWENxe7olvaNtlas'!
II yn. wlul b Na rouWtrp Marqai (PNafe �CO tlurqa amouM lo mmmmls)
0o y0u 016� � lav Nrvla7
13.i Hyn.wlu�v.ouNM'N�rounMVloxUerPlPNarbOGx�Pa�m�nllo
colMMnfs)
� aa coda rou re+ao� �o. pallo z. no�. myr
�a.� oovu�newswmcsmnae�
If Y�. wlui bIM Mi (PMm Wtl Y� urouil b m�m�Ma)
1 JS �^ �'^� Nve s mileaq hs7
II yM. wlul n iY! �Pbafa aEE mNaps qe W wmroNs)
1.3.8 MYs� hom pv bCetbn b CiY FIM Savias CwWs
(208 ��el pHe. LWEock 7%78107)
rn s�nm
Na
IJa
Ii0
No
�o1Mia
i.5 AY��
�II�IC�1
No
fle
No
/ o/ Mis.
IS�ws
Yat f1000
!1e
�
ry
�le
/oIAW�
I a I �� p�� ��P eM aeFary ol vehitlesi
Ilyn. xTal e Na �anEtrip Merp9 (Pbaas aEC W rps amouM lo cammaMs)
Do you albr � tow rMn9
i.az ny...wn.�.owe.r��W�4a+�a�rw....aawry..��m
mmmsMs)
teJ CaWOYWraapontltoapkkuP2l�anaCa�!
1.1.� ��~warrvboGM7
Hyes. x1u1 b tlr M9 (PMar WE h� �mov, b mimuYt)
i as °o Y01 �"va a �:ieaos i«�
uy... wn,i e m �vi.... wa �u.ws a. �o oo�.m.�
�.+a wrsrmmyeummnmciryFiensemmamrps
fine wudpi onr.. ucnock rx �um�
15.1 ��aeNGepltlwpaMCeNeryolvaNWs9
11yas. wlul e I�a raadUq qurpe9 (PMaae a0E tlurp0 �rtqwl lo oommeNs)
Do you Othr a Oow arvlosi
is.z nr.�.wn.iwomewv���4roww�elri.....aacnuw,nw,�ro
m�s>
1 5.3 COJE You rotV� lo a pidap 241wus a Esy1
15.a �0��°w�rrvbnllMi
MYn. whet b tlr fe�9 (PNaN Wd b� uroW ro aonm�Ms1
15.5 ��NveambaqeMi
11 yef. x1u1 b iY! (Pbass adtl mieaq ha W camaMs)
15.8 ���myo�rbntlonbCirFNMSxNn�Cmtp�
rton rAddo.i o�w.. ueco� Tx �wro�
Yaf
Ne
No
No
No
� o� w�s
Yas
x.
�
�1e
Ne
r..
1.5 mbs
f10U0
�
i.stiwa
Other governmental entities that might have interests in this contract are Frenship Independent School
District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock
Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech
University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth.
YES V NO
• If you (the bidder) checked YES, the following will apply:
Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of
Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s)
awarded as a result of this solicitation. All purchases by governmental entities other than the City of
Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City
of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity
will order their o�;�n materials/service as needed.
ADDENDA
Biddcr acknowledges receipt of addenda issued in regard to this solicitation:
Addenda No. Date
Addenda No. Date
Addenda No. Date
Addenda No. Date
INSURANCE REQUIREMENTS
I, the undersigned Bidder certify that the insurance requirements contained in this bid document have been
reviewed by me and my Insurance Agent/Broker. If I am awarded this contract by the City of Lubbock, I will
be able to, within ten (10) business days after being notified of such award by the City of Lubbock, furnish a
valid insurance certificate to the City meeting all of the requirements defined in this bid.
If the time requirement specified above is not met, the City has the right to reject this proposal and award thc
contract to another contractor. If you have any questions concerning these requirements, please contact the
Director of Purchasing & Contract Management for the City of Lubbock at (806) 775-2572.
SUSPENSION AND DEBARMENT CERTIFICATION
Federal Law (A-102 Common Rule and OMB Circular A-110) prohibits non-Federal entities from contracting
with or making sub-awards under covered transactions to parties that are suspended or debaned or whose
principals are suspended or debarred. Covered transactions include procurement contracts for goods or
services equal to or in excess of $25,000 and all non-procurement transactions (e.g., sub-awards to sub-
recipients).
Contractors receiving individual awards of $25,000 or more and all sub-recipients must certify that their
organization and its principals aze not suspended or debarred by a Federal agency.
Before an award of $25,000 or more can be made to your firm, you must certify that your organization and
its principals are not suspended or debarred by a Federal agency.
I, the undersigned agent for the firm named below, certify that neither this frm nor its principals are suspended
or debarred by a Federal agency.
TEXAS GOVERNMENT CODE SECTION 2252.152
The undersigned representative of the undersigned company or business, being an adult over the age of
eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252, Section 2252.152, certify that
the company named above is not listed on the website of the Comptroller of the State of Texas concerning the
listing of companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I further
certify that should the above-named company enter into a contract that is on said listing of companies on the
website of the Comptroller of the State of Texas, which do business with Iran, Sudan or any Foreign Terrorist
Organi7ation, I will immediately notify the City of Lubbock Purchasing and Contract Department.
TEXAS GOVERNMENT CODE SECTION 2271.002
Company hereby certifies the following:
1. Company does not boycott Israel; and
2. Company will not boycott Israel during the term of the contract.
The following definitions apply to this state statute:
(1) "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any
action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with
Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not
include an action made for ordinary business purposes; and
(2) "Company" means an organization, association, corporation, partnership, joint venture, limited
partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary,
majority-owned subsidiary, parent company, or affiliate of those entities or business associations that exists
to make a profit.
This Certification is required from a Company if the Company has 10 or more full-time employees and
the contract for goods or services (which includes contracts formed through purchase orders) has a
value of $100,000 or more that is to be paid wholly or partly from public funds of the governmental
entity.
TEXAS GOVERNMENT CODE 2274
By entering into this Agreement, Contractor verifies that: (1) it does not, and will not for the duration of the
contract, have a practice, policy, guidance, or directive that discriminates against a firearm entity or
firearm trade association or (2) the verification required by Section 2274.002 of the Texas Government Code
does not apply to the contract.
If Contractor is a company with 10 or more full-time employees and if this Agreement has a value of at least
$100,000 or more, Contractor verifies that, pursuant to Texas Government Code Chapter 2274, it does not
have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade
association; and will not discriminate during the term of the contract against a firearm entity or firearm trade
association.
Contractor represents and warrants that: (1) it does not, and will not for the duration of the contract, boycott
energy companies or (2) the verifcation required by Section 2274.002 of the Texas Government Code does
not apply to the contract.
If Contractor is a company with 10 or more full-time employees and if this Agreement has a value of at least
$100,000 or more, Contractor verifes that, pursuant to Texas Government Code Chapter 2274, it does not
boycott energy companies; and will not boycott energy companies during the term of the Agreement. This
verification is not required for an agreement where a governmental entity determines that these requirements
are inconsistent with the governmental entity's constiturional or statutory duties related to the issuance,
incurrence, or management of debt obligations or the deposit, custody, management, borrowing, or investment
of funds.
INCOMPLETE INFORMATION
Failurc to complete or provide any of the information requested in this Request for Proposal, including
references, and/or additional information as information as indicated, may results in disqualification by
reason of "non-responsiveness".
CONTRACTOR ACKNOWLEDGEMENT
In compliance with this solicitation, the undersigned bidder, having examined the bid documents,
instructions to bidders, documents associated with the invitation to bid, and being familiar with the
conditions to be met has reviewed the above information regarding:
• Insurance Requirements
� Suspension and Debarment Certification
• Texas Government Code SecNon 2252.152
• Texas Government Code Section 2271.002
• Texas Government Code 2274
SUBMISSION INFORMATION
An inclividual authorized lo bind the company must sign the follo�i�ing section. Failw•e to executc thi5
�urtion may result in bid rejection.
THIS BID IS SUBMITTED BY_ �_� � 1� Q.1?'L� p fL+�-�e. �u hO f-,^�� 1, �r rC- a
corporation organized under the laws of the State of '7�C� rj , or a partnership consisting of
or individual trading as
the City of �� �_� G
Tax ID No.: �7 —�� 3 3 4�,j�
Address: � � �" � q f5 -1�- ,
City: �e�,�, State: i'�c Zip: —7��(
rl/WBE Firm: Woman
� Hispanic American
I:
Officer Name and Title:
Business Telephone
- must sign by hand
_ rr i � I!� i I
Asian Pacific American
camplete the information below.
Native American
Other (Snecifvl
Date: � �� ' ,(� 3
FAX:
of
E-mail Address:
CERTIFICATE OF INTERESTED PARTIES
FORnn 1295
lofi
Complete Nos. l- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. l, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2023-1073147
Williams Brake Tune & Tire, LLC
Lubbock, TX United States �ate Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 09/18/2023
being filed.
City of Lubbock Date Acknowledged:
09/19/2023
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
17594
Auto Repair and Maintenance
4 Nature of interest
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party. ❑
X
6 UNSWORN DECLARATION
My name is , and my date of birth is
My address is , , ,
(sveet) (city) ' (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Counry, State of , on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entiry
(Declarent)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.99923476
CERTIFICATE OF INTERESTED PARTIES
Complete Nos. 1- 4 and 6 if there are interesled parties.
Complete Nos. 1, 2, 3, 5, and 6 if thcre are no interesled parues.
' 1 Name of business entity filing form, and the city, state and country ot ihe business entity's place
i of business.
i Wdliams Brake Tune & Tire, LLC
; Lubbock, TX Unrted States
�.a���� .,� yuvrnm�encai enury or state agency that is a party to
being filed.
City of Lubbock
FORnn 1295
�o��
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2023-1073147
Date Filed:
09/18/2023
Date Acknowledged:
I g Provicle the identification number used hy the governmental entity or state agency to track or identify the coniract, and provide a
description of the services, goods, or other property to be provided under the contract.
i ].7594
Auto Repair and Maintenance
4 Nature oi interest
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermed
�
5 Check only if there is NO Interested Party. ❑
X
6 UNSWORN DECLARATION
My name is `�_� J/ �,�'�C1 , and my date of birth is ������ ,
My �ddress is ���_ �'�
� -���� �_� ___�����, _�-
(slree�� (cily) (stale
) (zip code) (counlry)
I declare under penalry o( per�ury tliat the foreyoing iti tiue and correct.
Execu[ed in � D(� County, State of
,�TT� ._,_, on the �� oi ��iE�,/�jp1p�
( +�_,,.,.
' (vea�)
�` V
ot authonzed agent of contracting business enUty �
(Declaranl)
Texas Ethics Commission vuvuw.ethi .state.tx.us Version V3.5.1.99923476