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HomeMy WebLinkAboutResolution - 2023-R0485 - Strategic Government Resources (SGR), For Interim Police Chief Services - 09/26/2023Resolution No. 2023-R0485 Item No. 5.34 September 26, 2023 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Manager's execution of an Agreement for Interim Police Chief Services, by and between the City of Lubbock and Strategic Government Resources, dated September 19, 2023, a copy of which is attached hereto as Exhibit "A", is hereby ratified for all purposes. Said Agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on September 26, 2023 _� ATTEST: Courtney Paz, City Secr APPROVED AS TO CONTENT: W. Ja tt Atkinson, City Manager �ttorney ccdocslRES.Agrmt-Strategic Government Resources September 19, 2023 Resolution No. 2023-R0485 Date: September 22, 2023 Agreement for Interim Police Chief Services By and Between Strategic Government Resources and the City of Lubbock, Texas City of Lubbock, Texas Strategic Government Resources W. Jarrett Atkinson, City Manager Wendle Medford, President JAtkinson@Mvlubbock.us Interim, Embedded and Consulting Services WendleMedford@GovernmentResource.com ("Cit�') ("SGR") Scope of Services. The City of Lubbock, Texas, (referred to as "City") seeks an Interim Police Chief to perform related duties for City. Strategic Government Resources (referred to as "SGR") will provide a highly experienced local government professional to serve as Interim Police Chief for City. Recommended Candidate. SGR and City will work together to determine a final candidate for consideration. Should City wish to consider an alternate candidate, SGR can provide other experienced local government professionals for City to interview. City may interview candidate(s) by phone, Skype, or in person. City will reimburse all travel, lodging, and per diem expenses for any in-person interviews. If at any time during the assignment, City wishes to have another candidate provided to serve as Interim Police Chief, SGR will produce additional experienced local government professionals to fill the position, to the satisfaction of City, pending availability of suitable candidates. Directions and Control. The City is responsible for the direction, supervision, and control of the contractor. It is the Cit�s responsibility to provide a safe workplace and to furnish the contractor with any equipment/ training needed to perForm their role. Terms and Conditions. SGR will provide an Interim Police Chief at a rate of $125.00 per hour. The Interim Police Chief will work a maximum of 40 hours per week unless approved by City. Any hours worked in excess of 40 hours per week will be billed at the standard contract rate of $125.00 per hour. City Contact for Invoicing: Name: Bill Howerton, Deputv Citv Mana�er Email: BHowerton@MvLubbock.us_ Phone: 806-775-2300 1. SGR will perform a Comprehensive Media Search on the candidate selected by City and provide a comprehensive media report to City. This media report is compiled from information gathered using our proprietary online search process. This is not an automated process and produces far superior results than a standard media or simple Google search. The report length may be as long as 350 pages and may include news articles, links to video interviews, blog posts by residents, etc. 2. The City's final approval of the interim candidate will be dependent upon client acceptance of results of the media and background searches conducted, and we recommend a start date after completion of all elements of our background checking process. Should an organization choose to start an interim candidate prior to completion of inedia searches and/or any other elements of the standard background investigation, SGR will be held harmless for any unexpected findings. 3. SGR will perform a comprehensive background investigation on the candidate selected by the City. SGR uses a licensed private investigation firm for these services. Through SGR's partnership with FirstCheck, we are able to provide our Cities with comprehensive background screening reports that include detailed information such as: • Social Security number trace • Address history • Driving history/motor vehicle records • Credit report • Federal criminal search • National criminal search • Global homeland security search • Sex offender registry search • State criminal search (for current and previous states of residence) • County criminal search (for every county in which candidate has lived or worked) • County civil search (for every county in which candidate has lived or worked) • Education verification 4. City is responsible for the cost of any drug screening that City may require. 5. All routine business expenses incurred by SGR's representative in their role as Interim Police Chief, will be reimbursed under the same terms and conditions that such expenses would be reimbursed for any other employee of City, such as mileage, hotel, and per diem when traveling at the request of City, and business meals incurred for local meetings. Commute time will not be billed by SGR. 6. The City will provide temporary housing such as a local hotel, direct billed to City, with a roundtrip mileage or economy airfare reimbursement of four times per month between Interim Police Chief's permanent residence and City. Mileage is reimbursed by City at the current IRS mileage reimbursement rate. 7. City will be billed bi-weekly for the previous 2 week's work and any travel/housing reimbursement. Payment will be due within 14 days of each billing. Balances that are unpaid after the payment deadline are subject to a fee of 5% per month or the maximum lawful rate, whichever is less, on the owed amount every month, charged monthly until the balance is paid. SGR will not be compensated for holidays, vacation time, sick leave, etc. 8. If City hires the candidate placed as Interim Police Chief for a permanent position during the term of this agreement or within 12 months after the conclusion of this agreement, City will pay SGR an employment placement fee of $10,000.00. This fee is waived if SGR conducts a full- service executive search for this position. 9. This agreement shall commence on or after September 22, 2023, and shall automatically renew each week unless terminated sooner. City or SGR may terminate the agreement for Interim Police Chief Services with a fourteen (14) day written notice, without cause or penalty. Cost Summary. SGR will provide Interim Police Chief Services to City as follows: Interim Polite Chief Services $125.00 per hour Comprehensive Media Searth Report Background Investigation Mileaqe/Temporary Housing Travel expenses for in-person interviews, if needed Per diem for in-person interview, if needed $500.00 $400.00 TBD* TBD $IS breakfast, $201unch, $30 dinner *Mileage will be billed at the Standard Mileage Reimbursement Rate established by the IRS. City will provide temporary housing or a housing stipend, if necessary. Confidentiality Agreement. The Interim Police Chief will perform services for City which may require City to disclose confidential and proprietary information to Interim Police Chief or which may require City to grant authorization to the Interim Police Chief to make financial and legal transactions on behalf of the City. Confidential information includes, but is not limited to, any information of any kind, nature, or description concerning any matters affecting or relating to Interim Police Chief's services for City, the business or operations of City, and/or the products, projects, drawings, plans, processes, or other data of City. Financial and legal information includes, but is not limited to, financial institution wire transfers, deposits, withdrawals, cash handling, investment handling, real property transactions, or other financial or legal transactions of City. The Interim Police Chief, through his/her contract with SGR agrees: • To hold any and all confidential information received from City in strict confidence and shall exercise a reasonable degree of care to prevent disclosure to others. • Not to disclose or divulge, either directly or indirectly, the confidential information to others unless first authorized to do so in writing by City. For financial and legal transactions, Interim Police Chief must receive authorization from City verbally and in writing, other than by email, and Interim Police Chief shall maintain reasonable data security controls to protect Interim Police Chief and City from social engineering attacks. • Not to reproduce the confidential information, nor use this information commercially, or for any purpose other than the performance of his/her duties for City. • That upon request or upon termination of his/her relationship with City, deliver to City, any drawings, notes, documents, equipment, and materials received from City or originating from his/her activities for City. • That City shall have the sole right to determine the treatment of any information that is part or project specific received from Interim Police Chief, including the right to keep the same as confidential and proprietary. Venue. The venue for any disputes shall reside in Lubbock County, Texas. Applicable law. This agreement shall be governed by the laws of the State of Texas. This agreement represents the full and complete agreement between Strategic Government Resources and the City of Lubbock, Texas, and supersedes any and all prior written or verbal agreements. This agreement may be modified or amended only by a written instrument signed by the parties. Approved and Agreed to on �� p't`� a.• d c� � � 9_ �.o �}by and between Strategic Government Resources and the City of Lubbock, Texas. W. Jarr t Atkinson, City Manager City of Lubbock, Texas L(/¢It�,2 ����.r.v�v2� Wendle Medford, esident Interim, Embedded and Consulting Services Strategic Government Resources