HomeMy WebLinkAboutResolution - 2023-R0420 - Contract 17449, With Lee Lewis Construction, Inc. - 09/12/2023Resolution No. 2023-R0420
Item No. 5.2.1
September 12, 2023
RESOLUTION
BE IT RESOLVED BY THE CYTY COUNCYL OF THE CYTY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and
on behalf of the City of Lubbock, Contract No. 17449, as per RFP 23-17449-KM, for the
construction of Fire Station #20, by and between the City of Lubbock and Lee Lewis
Construction, Inc., and all related documents. Said Contract is attached hereto and incorporated
in this resolution as if fully set forth herein and shall be included in the minutes of the City
Council.
Passed by the City Council on September 12, 2023
11 'AY ,, AYOR ---
ATTEST:
Courtney Paz, . ity Sec e ry
APPROVED AS TO CONTENT:
Shaun Fogerso ir escue Chief
APPROVED AS TO FORM:
yan roo e, . enior Assistant City Attorney
RES.Contract No. 17449, Lee Lewis Fire Station 20
8.1 1.23
PROPOSAL SUBMITTAL FORM
LUMP SUM PROPOSAL CONTRACT
DATE: 07-31-2023
PROJECT NUMBER: RFP 23-17449-KM Construction of Fire Station #20
Proposal of Lee Lewis Construction Inc (hereinafter
called Offeror)
To the Honorable Mayor and City Council City of Lubbock, Texas (hereinafter called Owner)
Ladies and Gentlemen:
The Offeror, in compliance with your Request for Proposals for construction of the referenced project, having
carefully examined the plans, specifications, instructions to offerors, notice to offerors and all other related
contract documents and the site of the intended work, and being familiar with all of the conditions
surrounding the construction of tha intended project including the availability of materials and labor, hereby
intends to furnish all labor, materials, and supplies; and to construct the project in accordance with the plans,
specifications and contract documents, within the time set forth therein and at the price stated. The price to
cover all expenses incurred in performing the work required under the contract documents.
PROPOSED CONSTRUCTION TIME:
1. Contractors proposed CONSTRUCTION TIME for completion:
TOTAL CONSECUTIVE CALENDAR DAYS: 400 (to Substantial Completion)
TOTAL CONSECUTIVE CALENDAR DAYS: 415 (to Final Completion)
(not to exceed 400 consecutive calendar days to Substantial Completion / 415 consecutive calendar days
to Final Comuletion).
Offeror hereby agrees to commence the work on the above project on a date to be specified in a written
"Notice to Proceed" of the Owner and to substantially complete the project within 400 Consecutive
Calendar Days with final completion within 415 Consecudve Calendar Days as stipulated in the
specification and other contract documents. Offeror hereby further agrees to pay to Owner as liquidated
damages in the sum of $500 for each consecutive calendar day after substanNal completion and liquidated
damages in the sum of $500 for each consecutive calendar day afier tinal completion set forth herein above
for completion of this project, all as more fully set forth in the General Conditions of the Agreement.
Offeror understands and agrees that this proposal submittal shall be completed and submitted in
accordance with instruction number 28 of the General Instructions to Offerors. Offeror understands that the
Owner reserves the right to reject any or all proposals and to waive any formality in the proposing. The Offeror
agrees that this proposal shall be good for a period of six 60 calendar days after the scheduled closing time
for receiving proposals.
The undersigned Offeror hereby declares that he has visited the site of the work and has carefully
examined the plans, specifications and contract documents pertaining to the work covered by this proposal,
and he further agrees to commence work on the date specified in the written notice to proceed, and to
substantially complete the work on which he has proposed; as provided in the contract documents.
City of Lubbock, TX
Public Works
RFP 23-17449-KM
Construction of Fire Station #20
BAFO
Lee Lewis Construction, Inc. of Lubbock, TX
QTY Unit Extended
# Items +/- U/M Price Cost
Base Bid
#1-1 Materials for the project specified
#1-2 Labor for the project specified
1 UM $ 5,573,880.00
1 UM $ 3,715,920.00
Total (Items 1-1 through 1-12):
$ 5,573,880.00
$ 3,715,920.00
$9,289,800.00
Offerors are required, whether or not a payment or performance bond is required, to submit a cashier's
check or certified check issued by a bank satisfactory to the City of Lubbock, or a proposal bond from a reliable
surety company, payable without recourse to the order of the City of Lubbock in an amount not less than five
percent (5%) of the total amount of the proposal submitted as a guarantee that offeror will enter into a contract,
obtain all required insurance policies, and execute all necessary bonds (if required) within ten (10) days after
notice of award of the contract to him.
Enclosed with this proposal is a Cashier's Check or Certified Check Enclosed with
this proposal is a Cashier's Check or Certified Check for
Dollars ($ ) or a Proposal Bond in the sum
of 5% of bid amount Dollars ($ ), which it is agreed shall be
collected and retained by the Owner as liquidated damages in the event the proposal is
accepted by the Owner and the undersigned fails to execute the necessary contract
documents, insurance certificates, and the required bond (if any) with the Owner within
ten (10) business days after the date of receipt of written notification of acceptance of said
proposal; otherwise, said check or bond shall be returned to the undersigned upon
demand.
Offeror understands and agrees that the contract to be executed by Offeror shall be bound
and include all contract documents made available to him for his inspection in accordance with
the Notice to Offerors.
Pursuant to Texas Local Government Code
252.043(g), a competitive sealed proposal that
has been opened may not be changed for the
purpose of correcting an error In the proposal
price. THEREFORE, ANY CORRECTIONS
TO THE PROPOSAL PRICE MUST BE MADE
ON THE PROPOSAL SUBMITTAL FORM
PRIOR TO PROPOSAL OPENING.
(Seal if Offeror is a Corporation)
ATTEST:
� \A3WVk
Secretary
Date: 07-31-2023
Authorized Signature
Jason Smith - President
(Printed or Typed Name)
Lee Lewis Construction
Company
7810 Orlando Ave
Address
Lubbock
Lubbock
City,
CountyTexas
Offeror acknowledges receipt of the following addenda:
, 79423
State
Zip Code
Addenda No. 1
Date 7-6-23
Telephone: 806
- 797-8400
Addenda No. 2
Date 7-11-23
Fax: 806 -
797-8492
Addenda No. 3
Date 7-27-23
Email: jsmith@leelewis.com
Adde�� NNo.
Date
FEDERAL TAX ID or SOCIAL SECURITY
No.
75-1680801
,r1110
MIWBE Firm:
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1. 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
2023-1061801
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Lee Lewis Construction, Inc.
Lubbock, TX United States
Date Filed:
08/18/2023
2 Name of governmental entity or state agency that is a party to the contract for which e forms
being filed.
City of Lubbock ]Date
Acknowledged:
3 Provide the Identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
17449
City of Lubbock Firestation #20
4 Name of Interested Party
City, State, Court lace of business Country (p )
Nature of Interest
(check applicable)
Controlling
I Intermediary
Lewis, Lee
Lubbock, TX United States
X
5 Check only If there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name Is � \� <1-� , and my date of birth is
My address is b<' 1-J%bE` y1 -Tx
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in _ t ���`1GC.� County, State of on the y of 20 z .
(month (year)
Signature of ut orized a ent of contracting business entity
ecterant)
2
t-orms proviaea Dy i exas tinics commission www.etnics.state.tx.us ~ Version V3.5.1.3ge6f620
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1 - 4 and 6 If there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 If there are no Interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2023-1061801
Lee Lewis Construction, Inc.
Lubbock, TX United States
Date Filed:
08/18/2023
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
08/25/2023
3 Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
17449
City of Lubbock Firestation #20
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Lewis, Lee
Lubbock, TX United States
X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.39e6f620
Cheryl Brock
Changed On
Description
Before
After
Current Balance
Cost of Good/Services
Additional Info
O6/29/2023
Funds @ Row 1
$7,645,000.00
$7,171,393.00
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
06/29/2023
Geo Rules Caller Type
None
Submittal —Received
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
06/29/2023
Completed
No
Yes
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Budget Director)
O6/29/2023
Complete Date
[none]
6/29/2023
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Budget Director)
06/29/2023
Item Review Status ID
Under Review
Approved
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Budget Director)
06/29/2023
Passed
No
Yes
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Budget Director)
O6/29/2023
Submittal Status ID
Under Review
Approved
$7,171,393.00
$7,645,000.00
Plan submittal text: (6/28/2023)
08/24/2023
Geo Rules Caller Type
None
Submittal —Received
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
08/24/2023
Completed
No
Yes
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Budget Director)
08/24/2023
Complete Date
[none]
8/24/2023
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Budget Director)
08.24/2023
Item Review Status ID
Under Review
Approved
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Budget Director)
08/24/2023
Passed
No
Yes
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Budget Director)
08/24/2023
Submittal Status ID
Under Review
Approved
$7,171,393.00
$7,645,000.00
Plan submittal text: (8/17/2023)
EnerGov Service
Changed On Description
O6/28/2023 End Date
Before After
[none] 6/28/2023
Current Balance Cost of Good/Services Additional Info
$7,171,393.00 $7,645,000.00
O6/28/2023
Workflow Status
Started
Passed
$7,171,393.00
$7,645,000.00
O6/28/2023
Completed
No
Yes
$7,171,393.00
$7,645,000.00
O6/28/2023
Complete Date
[none]
6/28/2023
$7,171,393.00
$7,645,000.00
06/28/2023
Completed
No
Yes
$7,171,393.00
$7,645,000.00
06/28/2023
Workflow Status
Started
Passed
$7,171,393.00
$7,645,000.00
O6/28/2023
Plan workflow status change.
Purchasing Approval v.1 Approved
$7,171,393.00
$7,645,000.00
O6/29/2023
Completed
No
Yes
$7,171,393.00
$7,645,000.00
O6/29/2023
Complete Date
[none]
6/29/2023
$7,171,393.00
$7,645,000.00
O6/29/2023
Completed
No
Yes
$7,171,393.00
$7,645,000.00
06/29/2023
Workflow Status
Started
Passed
$7,171,393.00
$7,645,000.00
O6/30/2023
Completed
No
Yes
$7,171,393.00
$7,645,000.00
06/30/2023
Complete Date
[none]
6/30/2023
$7,171,393.00
$7,645,000.00
O6/30/2023
Completed
No
Yes
$7,171,393.00
$7,645,000.00
O6/30/2023
Workflow Status
Started
Passed
$7,171,393.00
$7,645,000.00
07/07/2023
Completed
No
Yes
$7,171,393.00
$7,645,000.00
07/07/2023
Complete Date
[none]
7/7/2023
$7,171,393.00
$7,645,000.00
07/07/2023
Completed
No
Yes
$7,171,393.00
$7,645,000.00
Plan workflow step text: (Purchasing
Approval)
Plan workflow step text: (Purchasing
Approval)
Plan submittal text: (6/28/2023)
Plan submittal text: (6/28/2023)
Plan submittal text: (6/2812023)
Plan workflow step action text: (Final
Purchasing Approval)
Plan (PUR-2023-17449)
Plan submittal text: (6/28/2023)
Plan submittal text: (6/28/2023)
Plan submittal text: (6/28/2023)
Plan workflow step action text: (Budget
Director)
Plan submittal text: (6/22/2023)
Plan submittal text: (6/22/2023)
Plan submittal text: (6/2212023)
Plan workflow step action text: (Assistant City
Manager/CFO)
Plan submittal text: (6/22/2023)
Plan submittal text: (6/22/2023)
Plan submittal text: (6/22/2023)
August 25, 2023 Page 1 of 4
07/07/2023
Workflow Status
Started
Passed
$7,171,393.00
$7,645,000.00
Plan workflow step action text: (Department
Head)
08/17/2023
End Date
[none]
8/17/2023
$7,171,393.00
$7,645,000.00
Plan workflow step text: (Initial Approvals)
08/17/2023
Workflow Status
Started
Passed
$7,171,393.00
$7,645,000.00
Plan workflow step text: (Initial Approvals)
08/17/2023
Completed
No
Yes
$7,171,393.00
$7,645,000.00
Plan submittal text: (8/17/2023)
08/17/2023
Complete Date
[none]
8/17/2023
$7,171,393.00
$7,645,000.00
Plan submittal text: (8/17/2023)
08/17/2023
Completed
No
Yes
$7,171,393.00
$7,645,000.00
Plan submittal text: (8/17/2023)
08/17/2023
Workflow Status
Started
Passed
$7,171,393.00
$7,645,000.00
Plan workflow step action text: (Facility
Management)
08/17/2023
Plan workflow status change.
Initial Approvals v.1 Approved
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
08/24/2023
End Date
[none]
8/24/2023
$7,171,393.00
$7,645,000.00
Plan workflow step text: (Final Approvals)
08/24/2023
Workflow Status
Started
Passed
$7,171,393.00
$7,645,000.00
Plan workflow step text: (Final Approvals)
08/24/2023
Completed
No
Yes
$7,171,393.00
$7,645,000.00
Plan submittal text: (8/17/2023)
08/24/2023
Complete Date
[none]
8/24/2023
$7,171,393.00
$7,645,000.00
Plan submittal text: (8/17/2023)
08/24/2023
Completed
No
Yes
$7,171,393.00
$7,645,000.00
Plan submittal text: (8/17/2023)
08/24/2023
Workflow Status
Started
Passed
$7,171,393.00
$7,645,000.00
Plan workflow step action text: (Create Final
Approvals)
08/24/2023
Plan workflow status change.
Final Approvals v.1 Approved
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
Jill MacDougall
Changed On
Description Before After
06/22/2023
Attachment deleted
O6/22/2023
Attachment added
06/22/2023
Geo Rules Caller Type None Submittal -Received
06/22/2023
Plan Note added
08/18/2023
Geo Rules Caller Type None Submittal -Received
08/18/2023
Plan Note added
Current Balance Cost of Good/Services Additional Info
$7,171,393.00
$7,645,000.00
Attachment (Insurance Requirements.pdf)
$7,171,393.00
$7,645,000.00
Attachment (PUR-17449 Ins Req.pdf)
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
$7,171,393.00
$7,645,000.00
Plan note text: (Approved insurance
requirements are attached)
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
$7,171,393.00
$7,645,000.00
Plan note text: (Needs proof of Crime and
Professional liability. Needs updated COI
showing correct project. email sent to
insurance contact requesting same)
08/18/2023
Completed
No
Yes
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Risk Management
Coordinator)
08/18/2023
Complete Date
[none]
8/18/2023
$7,171,393.00
$7,645.000.00
Plan Submittal Item Review (Risk Management
Coordinator)
08/18/2023
Item Review Status ID
Under Review
Requires Resubmission
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Risk Management
Coordinator)
08/23/2023
Attachment added
$7,171,393.00
$7,645,000.00
Attachment (Lee Lewis COI & endors.pdf)
08/23/2023
Geo Rules Caller Type
None
Submittal -Received
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
08/23/2023
Plan Note added
$7,171,393.00
$7,645,000.00
Plan note text: (need proof of professional
liability.)
08/24/2023
Attachment added
$7,171,393.00
$7,645,000.00
Attachment (Lee Lewis COI & endors with
Prof.pdf)
08/24/2023
Geo Rules Caller Type
None
Submittal Received
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
August 25, 2023 Page 2 of 4
08/24/2023
Plan Note added
$7,171,393.00
$7,645,000.00
Plan note text: (all required insurance
documents are attached)
08/24/2023
Complete Date
8/18/2023
8/24/2023
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Risk Management
Coordinator)
08/24/2023
Item Review Status ID
Requires
Approved
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Risk Management
Resubmission
Coordinator)
08/24/2023
Passed
No
Yes
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Risk Management
Coordinator)
Raul Salazar
Changed On
Description
Before
After
Current Balance
Cost of Good/Services
Additional Info
06/22/2023
Plan added
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
06/22/2023
Plan workflow status change
Department Head v.1 Auto Received:
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
06/22/2023
Plan workflow status change
Assistant City Manager/CFO v.1 Auto
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
Received :
06/22/2023
Geo Rules Caller Type
None
Submittal —Received
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
06/22/2023
Attachment added
$7,171,393.00
$7,645,000.00
Attachment (Insurance Requirements.pdf)
06/29/2023
Project Number
[none]
92711
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
06/29/2023
Number of Days for Complet
[none]
365
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
06/29/2023
Basis for Liquidated Damage
[none]
Personnel will be hired in anticipation of
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
fire station opening on contract date.
06/29/2023
TOTAL CALENDAR DAYS:
[none]
365
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
06/29/2023
Liquidated Damages
$0.00
$500.00
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
06,129/2023
TOTAL CALENDAR DAYS:
[none]
365
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
06/29/2023
Liquidated Damages
[none]
$500.00
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
06/29/2023
Row 1 added to table Owner
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
06/29/2023
Geo Rules Caller Type
None
Submittal —Received
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
06/29/2023
Geo Rules Caller Type
None
Submittal —Received
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
06/29/2023
Due Date
7/5/2023
6/29/2023
$7,171,393.00
$7,645,000.00
Plan submittal text: (6/28/2023)
06/29/2023
Due Date
7/5/2023
6/29/2023
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Budget Director)
Rob Keinast
Changed On
Description
Before
After
Current Balance
Cost of Good/Services
Additional Info
07/07/2023
Geo Rules Caller Type
None
Submittal —Received
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
07/07/2023
Completed
No
Yes
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Purchasing
Approval)
07/07/2023
Complete Date
[none]
7/7/2023
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Purchasing
Approval)
07/07/2023
Item Review Status ID
Under Review
Approved
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Purchasing
Approval)
07/07/2023
Passed
No
Yes
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Purchasing
Approval)
07/07/2023
Submittal Status ID
Under Review
Approved
$7,171,393.00
$7,645,000.00
Plan submittal text: (6/22/2023)
August 25, 2023
Page 3 of 4
Rodney Unrein
Changed On
Description
Before
After
Current Balance
Cost of Good/Services
Additional Info
08/17/2023
Geo Rules Caller Type
None
Submittal —Received
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
08/17/2023
Completed
No
Yes
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Facility
Management)
08/17/2023
Complete Date
[none]
8/17/2023
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Facility
Management)
08/17/2023
Item Review Status ID
Under Review
Approved
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Facility
Management)
08/17/2023
Passed
No
Yes
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Facility
Management)
08/17/2023
Submittal Status ID
Under Review
Approved
$7,171,393.00
$7,645,000.00
Plan submittal text: (8/17/2023)
Shaun Fogerson
Chanced On Description Before After Current Balance Cost of Good/Services Additional Info
06/30/2023 Geo Rules Caller Type None
O6/30/2023 Completed No
O6/30/2023 Complete Date [none]
06/30/2023 Item Review Status ID Under Review
O6/30/2023 Passed No
06/30/2023 Submittal Status ID Under Review
Submittal —Received
Yes
6/30/2023
Approved
Yes
Approved
$7,171,393.00
$7,645,000.00
Plan (PUR-2023-17449)
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Assistant City
Manager/CFOtree)
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Assistant City
Manager/CFOtree)
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Assistant City
Manager/CFOtree)
$7,171,393.00
$7,645,000.00
Plan Submittal Item Review (Assistant City
Manager/CFOtree)
$7,171,393.00
$7,645,000.00
Plan submittal text: (6/22/2023)
August 25, 2023 Page 4 of 4