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HomeMy WebLinkAboutResolution - 2023-R0448 - Interlocal Agreement, Transferring 50% JAG Award To LBK County To Fund LCJEI - 09/12/2023Resolution No. 2023-R0448 Item No. 5.43 September 12, 2023 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock and the Lubbock Police Department, an Interlocal Agreement with Lubbock County, Texas, allocating and transferring 50% of the City's award under the FY2023 Edward Byrne Memorial Justice Grant (JAG) Program to Lubbock County, and all related documents. It is anticipated that the City will receive total JAG funds in the amount of' $228,709.00, of which 50%, or $114,354.50, will be transferred to the County in accordance with the attached Interlocal Agreement. Said Interlocal Agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on September 12, 2023 �� ATT ,ST: Courtney Paz, City Secre ary APPROVED AS TO CONTENT: . / / ♦ LL, _ .w Ii��/���_� . . � � . �� APPROVED AS TO FORM: Ry n Br e, Senior Assistant City Attorney S Iccdocs�RES.PY202313yrneGrantlntcrlocal I.ubboc6Counry doc Resolution No. 2023-R0448 THE STATE OF TEXAS COUNTY OF LUBBOCK KNOW ALL BY THESE PRESENT INTERLOCAL AGREEMENT BETWEEN THE CITY OF LUBBOCK, TEXAS AND COUNTY OF LUBBOCK, TEXAS FY2023 BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD This Agreement is made and entered into this 12th day of September , 2023, by and between the COUNTY of LUBBOCK, acting by and through its governing body, the Commissioners Court, hereinafter referred to as COLTNTY, and the CITY of LUBBOCK, acting by and through its governing body, the City Council, hereinafter referred to as CITY, both of LUBBOCK County, State of TEXAS, witnesseth: WHEREAS, this Agreement is made under the authority of Chapter 791, TEXAS Government Code: and WHEREAS, each governing body, in performing governmental functions or in paying for the performance of governmental functions hereunder, shall make that performance or those payments from current revenues legally available to that party: and WHEREAS, each governing body finds that the performance of this Agreement is in the best interests of both parties, that the undertaking will benefit the public, and that the division of costs fairly compensates the performing party for the services or functions under this agreement: and WHEREAS, the CITY agrees to provide the COUNTY $114,354.50 from the JAG award for the FY2023 JAG LUBBOCK COUNTY JOINT LAW ENFORCEMENT INITIATIVE PROGRAM, said amount being 50% of the JAG award to the CITY; and WHEREAS, the CITY and COUNTY believe it to be in their best interests to reallocate the JAG funds as set forth above. NOW THEREFORE, the COUNTY and CITY agree as follow: Section 1. CITY agrees to pay COUNTY 50% of the total JAG funds actually awarded to and received by the CITY. The CITY anticipates receiving a total of $228,709 in JAG funding, and transferring 50% of that total to the COLTNTY, in the anticipated amount of $114,354.50. Nothing in this agreement obligates the CITY to transfer funds to the COUNTY in any amount in excess of 50°!0 of those JAG funds actually allocated to, and received by, the CITY. FY2023 JAG LUBBOCK COUNTY JOINT ENFORCEMENT INITIATIVE �iudget Detail Worksheet TOTAL AWARD AMOUNT: $ 228,709.00 City Of Lubbock Amount: $ 114,354.50 County Of Lubbock Amount: $ 114,354.50 Ci Of Lubbock $ 114,354.50 Lubbock Police De artment — $104,946.50 1. Electronic Citation Equipment and software $ 114,354.50 Coun Of Lubbock $ 114,354.50 Lubbock Sheri 's O tce —$ 80,048.15 1. Crime Scene Equipment $ 42,048.15 2. C ber Crimes E ui ment $ 38,000.00 Lubbock Criminal District Attorney's Office —$ 34,306.35 1. Equipment: Mobile Infrastructure Upgrade & Maintenance $ 29,052.00 2. Equipment: Digital Video Processing $ 5,254.35 FY2023 JAG LUBBOCK COUNTY JOINT ENFORCEMENT INITIATIVE Budget Narrative Grant #: FY2023 JAG TOTAL AWARD AMOLJNT: $ 228,709.00 City Of Lubbock Amount: $ 114,354.50 County Of Lubbock Amount: $ 114,354.50 City of Lubbock 1. Lubbock Police Department Equipment A. Electronic Citation Equipment and Software $ 114,354.50 The Lubbock Police Department will continue to outfit all patrol officers with electronic citation writers and software. This technology is quickly becoming industry standard and provides numerous benefits, including improved officer safety, higher productivity, reduced ticketing errors and automated data collection and processing. Electronic Citation Equipment and Software $ 114,354.50 Lubbock County 1. Sheriff s Office A. Crime Scene Equipment $ 80,048.15 $ 42,048.15 The Lubbock County Sheriff's Office (LSO) will replace and upgrade crime scene cameras and associated equipment. - 4 x Nikon D-850 or similar camera $13,600 - 4 x Nikon AF-S NIKKOR 300mm f/4E PF ED VR lens $9,200 - 16 x Nikon SB-700 Speedlight $6,048 - 8 x Nikon D-5600 Camera wl lens $6,400 - 4 x Nikon D-7500 Camera wl lens $6,800 B. Cyber Crimes Equipment $ 38,000.00 The Lubbock County Sheriff's Office (LSO) will renew the Gray Key License for the forensic computer software. This is a state-of-the-art forensic access tool that extracts encrypted or inaccessible data from mobile devices. 2. Criminal District Attorney's Office A. Maintain and Ungrade Mobile Infrastructure $ 34,306.35 $ 29,052.00 The Lubbock County Criminal District Attorney's Office prides itself in being the most technologically advanced prosecutor's office in the region. The Lubbock County CDA office utilizes an electronic f ling system to receive cases from law enforcement agencies and tries cases using digital courtroom presentations. These presentations and the data used are mostly accessed by laptop computers and other mobile devices. As technology advances, the need to upgrade and maintain equipment and infrastructure is necessary. - 18 x Dell Latitude 7330 Laptops ($ 1,614.00 each) B. ❑igital Video Processin� $ 29,052.00 $ 5,254.35 Perhaps the most pressing issue for the Lubbock County Criminal District Attorney's Office, and every D.A. Office in America, is the explosion of digital video. Each case comes with in-car video and the first responders in Lubbock County are also equipped with body cameras. This has more than doubled the amount of video files handled by this office. Combined with the dramatic increase in privately owned surveillance systems, digital video has become one of the most prevalent forms of evidence used in trial. Not only does this video have to be adapted for proper playing in court, many of these videos have to be edited or redacted before being allowed to be played in court. Editing and redacting are often ordered during trial, so having the proper equipment and software in place is a necessity for today's prosecutor offices. Also, coordinated efforts between the prosecutor and law enforcement in purchasing this equipment is crucial. This requires standard practices and requires the prosecutor to obtain certain equipment and software for the law enforcement agencies in the county. - 2 x Dell XPS Desktops ($ 2,627.17 each) $ 5,254.35 C. Note on Pricing and Availabilitv Prices are estimates based on the current pricing as of July 2023. Models of electronics are current as of July 2023. If these models are no longer available when the grant funds are expended, comparable models may need to be substituted. O-BJA-2023-171790 Proposal Narrative 2023 LUBBOCK COUNTY JOINT ENFORCEMENT INITIATIVE The Fiscal Year (FY) 2023 Justice Administration Grant (JAG) local solicitation has determined that the City of Lubbock (COL) and Lubbock County (LC), disparate jurisdictions, are eligible to apply for $228,709 in funding. A Memorandum of Understanding (MOU) between the disparate jurisdictions, approved by the Lubbock City Council and the Lubbock County Commissioner's Court agrees to distribute the funds equitably. In other words, the COL will be allotted 50% ($114,354.50) and LC, comprising the Lubbock County Criminal District Attorney's Office and the Lubbock County Sheriff's Office, will be allotted 50% ($114,354.50). The City of Lubbock's Accounting Department tracks dozens of grants from several different sources through the use of individual account numbers. Drawdowns and expenditures of all funds from this grant will be tracked using a specific account number assigned to this grant's funds that will differentiate it from all other grants, including other current Department of Justice and federal grants. All required reporting will be conducted through cooperation and coordination between City of Lubbock and Lubbock County personnel responsible for the management of this grant. Description of the Issue: A. Lubbock Police Department (LPD) The LPD will continue to outfit all patrol officers with electronic citation equipment and citation software. This technology is quickly becoming industry standard and provides numerous benefits, including improved officer safety, higher productivity, reduced ticketing errors and automated data collection and processing. B. Lubbock Sheriff's Office (LSO) The LSO Investigation Division continues to maintain, as well as expand, its capabilities in cyber-crimes and crime scene investigations to keep up with the latest technological advances. Technology is advancing so fast that equipment and software for investigators must also advance to keep up with the modern-day criminals already using technology to their advantage. C. Lubbock Criminal District Attorney (LCDA) The LCDA continues to upgrade its older mobile infrastructure, multi-media forensics lab, Crash Data Retrieval System and digital video processing capabilities along with necessary training in order to maintain the most technologically advanced prosecutor's office in the region. Project Design and Implementation: A. Lubbock Police Department 1. The LPD Patrol Bureau still utilizes hand-written citations for traffic-related enforcement actions. This is quickly becoming an antiquated practice, and industry standards dictate that we begin outfitting officers with electronic citation writers. The adoption of this technology brings with it numerous benefits, including improved officer safety, higher productivity, reduced ticketing errors and automated data collection and processing. Traffic-related incidents account for more police officer injuries and deaths than any other type of encounter. The electronic citation writers help to mitigate these risks by allowing officers to quickly collect offender information and issue a digital citation, substantially reducing the amount of time they are exposed to roadside hazards. Departments across the nation are facing staffing shortages, and the LPD is no exception. By providing our officers with tools to do their jobs more efficiently, we are able to accomplish more with our limited resources. Since traffic enforcement is a core responsibility of patrol officers, automating the process will greatly increase productivity. The LPD spends countless man hours processing data that is required to be collected from traffic stops. This is not only labor intensive, but introduces the possibility of human error. The deployment of electronic citation writers will automate all functions of data collection and processing, while substantially reducing the possibility of errors. • Performance measures: Decreases in traffic-related injuries, ticketing errors and data processing time. Increase in traffic enforcement productivity. B. Lubbock County Sheriff s Office 1. As cybercrimes continue to grow, becoming more advanced with increasing innovations in computer hardware and software technology, law enforcement must respond. The acquisition of modernized computer hardware, software, and related equipment would enhance law enforcement competencies to secure digital evidence for successf�zl investigations and subsequent prosecutions. The goal of the project is to enhance the capabilities of the Cyber Crimes and Crime Scene investigation divisions so that the cases investigated and presented to the Criminal District Attorney's Ofiice, a stakeholder, lead to more successful prosecutions. • Performance measures: Cybercrime cases along with other cases presented to the Criminal District Attorney's Office would show improvement by way of using the latest technology available to investigators. C. Lubbock County Criminal District Attorney's Office 1. The Lubbock County Criminal District Attorney's Office staffs certified Crash Data Retrieval Technician/Analyst and Crash Data Retrieval System (CDRS) to assist local and state law enforcement agencies in investigating motor vehicle crashes. The CDRS has proven to be an invaluable tool for investigators by supplementing the reconstruction process and providing crucial evidence at trial. The equipment and software are constantly being updated as newer vehicles are manufactured and as a result, the maintenance of a current CDRS comes at a considerable cost. The purchase of current software, hardware and tools will insure the future reliability and usefulness of the CDRS. CDRS equipment requires periodic training to keep the technician/analyst certified and current with the system upgrades making training a priority. • Performance measures: Maintain and acquire software, hardware, tools and training for the CDRS for all supported vehicles into the future. 2. The Lubbock County Criminal District Attorney's Office operates a multi- media forensics lab. This unit offers examination of crime related videos and audio files to all Lubbock County law enforcement agencies as well as to agencies and prosecutors on the South Plains of Texas. Grant funds will be used to equip and maintain the components of this lab which include infrastructure, computers, monitors, software and training. • Performance measures: Provide and maintain digital media evidence gathering technology to assist law enforcement agencies on the South Plains of Texas. 3. The Lubbock County Criminal District Attorney's Office prides itself in being the most technologically advanced prosecutor's office in the region. The Lubbock County CDA office utilizes an electronic filing system to receive cases from law enforcement agencies and tries cases using digital courtroom presentations. These presentations and the data used is mostly accessed by laptop computers and other mobile devices. As technology advances, the need to upgrade, maintain equipment and infrastructure is necessary. • Performance measures: Upgrade and maintain technological efficiency in prosecuting cases in Lubbock County. 4. Perhaps the most pressing issue for the Lubbock County Criminal District Attorney's Office is the upsurge of digital video evidence. Each case now comes with in-car video and the majority of law enforcement in Lubbock County are now equipped with body cameras. This has doubled the amount of video files handled by this office. Combined with the dramatic increase in privately owned surveillance systems, digital video has become one of the most prevalent forms of evidence used in trials. Not only does this video have to be adapted for proper playing in court, many of these videos have to be edited or redacted before being allowed to be played in court. Editing and redacting are often ordered during trial, so having the proper equipment and software in place to accomplish this in a timely and efficient manner is a necessity for today's prosecuting offices. Coordinated efforts between the prosecutor and law enforcement in purchasing this equipment is critical. This requires standard practices and requires the prosecutor to obtain certain equipment and software for the law enforcement agencies in the county. • Performance measures: Continue to obtain proper equipment and software needing to stay abreast of digital video issues in trial and to coordinate with local agencies as they obtain new video systems. Capabilities and Competencies: The LPD, LSO and LCDA not only coordinate their efforts to achieve a more capable and efficient criminal justice system, but do so with many Federal and State agencies, educational institutions, regional law enforcement agencies and community stakeholders as well. Plan for Collecting the Required Data: Performance measurement goals, objectives, evaluations and deliverables will be collected through communication and coordination with all grantees. Section 2. COUNTY agrees to use $114,354.50 for the FY2023 JAG LUBBOCK COUNTY JOINT LAW ENFORCEMENT INITATIVE Program until September 30, 2024. Section 3. Nothing in the performance of this Agreement shall impose any liability for claims against COUNTY other than claims for which liability may be imposed by the TEXAS Tort Claims Act. Section 4. Nothing in the performance of this Agreement shall impose any liability for claims against CITY or the COUNTY other than claims for which liability may be imposed by the TEXAS Tort Claims Act. Section 5. Each party to this agreement will be responsible for its own actions in providing services under this agreement and shall not be liable for any civil liability that may arise from the furnishing of the services by the other party. Section 6. The parties to this Agreement do not intend for any third party to obtain a right by virtue of this Agreement. Section 7. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto. COUNTY OF LUBBOCK, TEXAS Curtis Parrish, Co ty Judge CITY OF LUBBOCK, TEXAS ATTEST: Cou ney Paz, City Secr ry APPROVED AS TO CONTENT: Floyd itchell, Police Chief ATTEST: Kelly ini n, County Clerk APPROVED AS TO CONTENT: � Dan Corbin, Chief Administrator Lubbock County Sheriff's Office APPROVED AS TO FO . APPROVED AS TO FORM: _ �_� Ryan B� ook , Semor Assistant City Attorney Je ifer t ck, Assistant District Attorney Ci '1 Di i io