HomeMy WebLinkAboutResolution - 2023-R0445 - FY 2024 Section 5307 Grant, Txdot URB 2403 (05), Project ID 51309030524 - 09/12/2023Resolution No. 2023-R0445
Item No. 5.40
September 12, 2023
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, a FY 2024 Section 5307 Grant, TxDOT URB 2403
(OS), Project ID 51309030524 with the Texas Department of Transportation for public
transportation system (Citibus) operating assistance, and all related documents. Said grant is
attached hereto and incorporated in this Resolution as if fully set forth herein and shall be
included in the minutes of the Council.
Passed by the City Council on __ September 12, 2023
APPROVED AS TO CONTENT:
Bill Howe , puty City Ma
ccdocs ll/RES.Citibus- Sec.5307 Grant Proj 51309030524
August 27, 2023
Resolution No. 2023-RO445
LubbockCity
AN 11890 TIXAS
Regular City Council Meeting
09/12/2023:
Information
Agenda Item
7.0.
Resolution - Public Transit Services: Consider a resolution authorizing the Mayor to execute a FY
2024 Section 5307 Grant, TxDOT URB 2403 (05), Project ID 51309030524, with the Texas
Department of Transportation (TxDOT) for operating assistance.
Item Summary
TxDOT is allocating a Section 5307 grant in the amount of $655,365 of public transportation funds to
the City of Lubbock for operating assistance to maintain its public transportation system (Citibus) for
Fiscal Year 2024. The FY 2024 Section 5307 grant is included in the Citibus budget for FY 2024.
Citibus operates public transportation in both a fixed route and demand response service. The routes
originate in downtown Lubbock and provide service to various locations throughout the City. All
vehicles are accessible to persons with disabilities. The ADA complementary service and the general
public OnDemand microtransit service serves origins and destinations within the city limits. All services
operate under guidelines from federal, state, and local authorities for maintaining buses, facilities,
preventative maintenance, and safety. The major trip generators include the medical center, education
facilities, employment providers, social service agencies, and shopping centers.
The contract is effective from September 1, 2023, or when fully executed by both parties, and shall
terminate on August 31, 2024.
TxDOT requires that all grants must be executed electronically. Therefore, Citibus requests that the
Mayor execute this grant in the TxDOT a -grant system, once approved by the City Council.
Fiscal Impact
Acceptance of this grant will result in no additional cost to the City of Lubbock.
Staff/Board Recommending
Bill Howerton
Chris Mandrell
Lubbock Public Transit Advisory Board
Attachments
TxDOT FY 24 Section 5307 Grant
PGA: PUBLIC TRANSPORTATION - URBAN STATE FUNDS
SUBRECIPIENT: Lubbock, City of
FAIN: N/A
CFDA #:
TXDOT PROJECT #: URB 2403 (05)
PROJECT ID #: 51309030524
MASTER GRANT AGREEMENT #: MGA-2022-2026-LUBBOCK-046
NOT RESEARCH AND DEVELOPMENT
URBANIZED AREA: Lubbock
STATE OF TEXAS §
COUNTY OF TRAVIS §
URBAN STATE PROGRAM
FISCAL YEAR 2024
PROJECT GRANT AGREEMENT
THIS PROJECT GRANT AGREEMENT (PGA) is made by and between the State of Texas, acting
through the Texas Department of Transportation, called the "State" and Lubbock, City of, called the
"Subrecipient".
LTA III III :I**i=k II f I
WHEREAS, Texas Transportation Code Chapter 455 authorizes the State to assist the Subrecipient
in procuring aid for the purpose of establishing and maintaining public and mass transportation
projects and to administer funds appropriated for public transportation under Transportation Code
Chapter 456; and
WHEREAS, the Governor of the State of Texas has designated the Texas Department of
Transportation to provide state funds for public transportation purposes; and
WHEREAS, the Subrecipient submitted a Fiscal Year 2024 Grant Application (if applicable) for state
financial assistance, and the Texas Transportation Commission approved the application by Minute
Order Number(s) 116511; and,
WHEREAS, the Subrecipient must execute a Grant Application (if applicable) and Fiscal Year
Certifications and Assurances each fiscal year grant period for consideration for new state and
federal grants; and
WHEREAS, a Master Grant Agreement (MGA) between the Subrecipient and the State has been
adopted and states the general terms and conditions for grant projects developed through this PGA;
Lubbock, City of
State Funds
Page 1 of 5
Project ID #: 51309030524
Revised 08/26/2013
NOW THEREFORE, the State and Subrecipient agree as follows:
AGREEMENT
ARTICLE 1. GRANT TIME PERIOD
This PGA becomes effective when fully executed by both parties or on 09/01/2023, whichever is
later. This PGA shall remain in effect until 08/31/2024, unless terminated or otherwise modified in an
Amendment. This PGA will not be considered fully executed until both parties have executed a MGA,
and the Subrecipient has submitted the Grant Application (if applicable) and Certification and
Assurances to the State. The time period of this PGA cannot be extended past the MGA, without
exception. Any cost incurred before or after the contract period shall be ineligible for reimbursement.
ARTICLE 2. PROJECT DESCRIPTION
A. The Subrecipient shall complete the public transportation project described in the Grant
Application, the Attachment A - Approved Project Description, and the Attachment B - Project
Budget. Attachments A and B are attached to and made a part of this agreement. The
Subrecipient shall complete the project in accordance with all of the documents associated with
the MGA and with all applicable federal and state laws and regulations.
B. If applicable, the Subrecipient shall begin competitive procurement procedures by issuing an
invitation for bids or a request for proposals no later than sixty (60) days after the effective date of
this grant agreement for the purchase of the approved line items referenced in Attachment A. No
later than sixty (60) days after the issuance of public notification, the Subrecipient shall publicly
open all bids or privately review proposals. The Subrecipient shall enter into a binding agreement
with a supplier no later than thirty (30) days after the opening of an acceptable bid or proposal.
The Subrecipient shall notify the department in writing when it is necessary to exceed these
deadlines.
ARTICLE 3. COMPENSATION
The maximum amount payable under this PGA without modification is $655,365 and 0
Transportation Development Credits, provided that expenditures are made in accordance with the
amounts and for the purposes authorized in the Grant Application, the Attachment A, and the
Attachment B.
Invoices are to be submitted electronically through the eGrants system.
ARTICLE 4. AMENDMENTS
Except as noted in the MGA, changes in the scope, objectives, cost, or duration of the project
authorized in this agreement shall be enacted by written amendment approved by the parties before
additional work may be performed or additional costs incurred. Any amendment must be executed
by both parties within the grant period specified in Article 1, Grant Time Period.
ARTICLE 5. INCORPORATION OF MGA PROVISIONS
This PGA incorporates all of the governing provisions of the MGA in effect on the date of final
execution of this PGA, unless an exception has been made in this agreement.
ARTICLE 6. SIGNATORY WARRANTY
Each signatory warrants that the signatory has necessary authority to execute this agreement on
behalf of the entity represented.
Lubbock, City of
State Funds
Page 2 of 5
Project ID #: 51309030524
Revised 08/26/2013
ARTICLE 7. ACCESS TO INFORMATION
The Subrecipient is required to make any information created or exchanged with the state pursuant
to this contract, and not otherwise excepted from disclosure under the Texas Public Information Act,
available in a format that is accessible by the public at no additional charge to the state.
THIS AGREEMENT IS EXECUTED by the State and the Subrecipient in duplicate.
THE SUBRECIPIENT
Signature
Title
Date
THE STATE OF TEXAS
Signature
Public Transportation Coordinator
Title
Date
List of Attachments
A - Approved Project Description
B - Project Budget
Lubbock, City of
State Funds
Page 3 of 5
Project ID #: 51309030524
Revised 08/26/2013
ATTACHMENT A
APPROVED PROJECT DESCRIPTION
As presented in the City of Lubbock's FY24 Grant Application, the City will provide public
transportation within the urban transit district service area. The City will provide fixed route public
transportation with ADA complementary paratransit service and demand response services within
the urbanized area of Lubbock.
Subrecipient shall comply with Article 13: Project Records and Reports of the Master Grant
Agreement requiring procurement and project milestones/ quarterly progress reports. Within 30 days
of PGA execution, the subrecipient will provide the TxDOT Public Transportation Coordinator with a
project milestone plan that delineates fund expenditures throughout the contract period.
Per Texas Administrative Code (TAC) 31.47, Audit and Project Close -Out Standards: The
subrecipient shall make every reasonable effort to complete all project activities and request
appropriate reimbursements within the time period specified in the project agreement. This PGA may
be suspended or terminated for cause, mutual agreement, or convenience. Upon termination for
convenience, the PGA may be cancelled without penalty by either party by providing thirty (30) days
written notice to the other party. TxDOT will reimburse the subrecipient for eligible expenses up to
the date specified in the notice of cancellation. Upon termination of a subgrant, the unexpended and
unobligated funds awarded to the subgrantee immediately revert to the department.
TxDOT's Public Transportation Division's (PTN) sets a Federal Transit Administration overall
Disadvantaged Business Enterprise (DBE) goal every three years for funds expended by grantees.
The proposed overall goal for fiscal years 2024 - 2026 is 4.15 percent. This is not a contract specific
goal but an overall goal for annual DBE participation. PTN grantees should undertake efforts to
include DBE business whenever practicable. The full definition of DBE program requirements is
found in Article 24 of the Master Grant Agreement.
Lubbock, City of
State Funds
Page 4 of 5
Project ID #: 51309030524
Revised 08/26/2013
ATTACHMENT B
PROJECT BUDGET
# Description Fuel Type # of Award State Local In -Kind Total TDC Match TDC
Units Amount Match Match Match Funds Ratio Amount
1
Operating - 30.09.01
$655,365
$655,365
0
Totals:
$655,365
$0
$0
$0
$655,365
0
Lubbock, City of
State Funds
Page 5 of 5
Project ID #: 51309030524
Revised 08/26/2013