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Home My WebLink AboutResolution - 2023-R0403 - Amendment No. 2, DSHS Contract No. HHS001083000001 - 08/22/2023Resolution No. 2023-R0403 Item No. 6.19 August 22, 2023 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Amendment No. 2 to the Department of State Health Services (DSHS) Contract No. HHS001083000001 for activities to establish, expand, train, and sustain public health workforce in alignment with the Public Health Crisis Response Cooperative Agreement for Emergency Response (Funding Opportunity Number CDC-RFA- TP18-1802) from the Centers for Disease Control and Prevention (CDC), by and between the City of Lubbock and the State of Texas, acting by and through DSHS, and all related documents. Said Amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council on August 22, 2023 __ 'I'f� PA E, MAYOR ATT ST: Co ey Paz, City Sec etary APPROVED AS TO �ONTENT: Bill APPROV�D AS TO FORM: achael Foster, ssi t nt City Attorney RES.DSHS-HHS001083000001 Amendment 2 7.28.23 DocuSigrrEnvelape ID: 65C04AOE-F389-488E-96E7-4574F0444F72 y '�,, TE�AS Q�v Health and Human � Services The Honorable Tray Payne Mayor City of Lubbock PO Box 2000 Lubbock, Texas 79457 Resolution No. 2023-R0403 Texas Department of State Health Services Jennifer A. Shufard, M.D., M.P.H. Commissloner Subject: CPS/PH Workforce Contract Contract Number: HHS001083000001, Amendment No. 2 Contract Amount: $1,500,000.00 Contract Term: September 10, 2021 through June 30, 2024 Dear Mayor Payne: Enclosed is the CDC Public Health Crisis Response (PHCR) Co-Ag: Public Health Workforce contract between the Department of State Health Services and City of Lubbock. The purpose of this amendment is to revise the Statement of Work (SOW) in support of activities to establish, expand, train and sustain public health workforce in alignment with the Centers for Disease Control and Prevention (CDC) Public Health Crisis Response Cooperative Agreement for Emergency Response (Funding Opportunity Number CDC-RFA-TP18-1802). Please let me know if you have any questions or need additional information. Sincerely, Beverly Taylor, CTCM Contract Manager 512-776-2284 Beverly.Taylor@dshs.texas.gov P.O. Box 149347 • Austin, Texas 78714-9347 • Phone: 888-963-7111 • TTY: 800-735-2989 • dshs.texas.gov DocuSign Envelope ID: 65C04AOE-F389-488E-96E7�574F0444F72 DEPARTMENT OF STATE HEALTH SERVICES CoNTx�cT No. HHS001083000001 AMENDMENT NO. 2 The Department of State Health Services (System Agency) and City of Lubbock (Grantee), collectively the "Parties" to that certain Contract for activities to establish, expand, train and sustain public health workforce in alignment with the Centers for Disease Control and Prevention (CDC) Public Health Crisis Response Cooperative Agreement for Emergency Response (Funding Opportunity Number CDC-RFA-TP18-1802), effective September 10, 2021 and denominated DSHS Contract No. HHS001083000001 (the "Contract"), now elect to further amend the Contract. WHEREAS, the Parties desire to revise the Statement of Work. The Parties, therefore, agree as follows: ATTACHMENT A, STATEMENT OF WORK, is amended and replaced in its entirety with ATTACHMENT A-1, REVISED STATEMENT OF WORK. 2. This Amendment shall be effective as of the date last signed below. 3. Except as modified by this Amendment, all terms and conditions of the Contract, as previously amended, shall remain in effect. 4. Any further revisions to the Contract shall be by written agreement of the Parties. 5. Each Party represents and warrants that the person executing this Amendment on its behalf has full power and authority to enter into this Amendment. SIGNATURE PAGE FOLLOWS System Agency Contract No. HHS001083000001 Page 1 of 2 DocuSigr� Envelope ID: 65C04AOE-F389-488E-96E7-4574F0444F72 SIGNATURE PAGE FOR AMENDMEIVT NO. 2 SYSTEM AGENCY CONTRACT NO. HHS001083000001 DEPARTMENT OF STATE HEALTH SERVICES CITY OF LUBBOCK : Name: Title: : Name: Title: Date of Signature: Date of Signature: THE FOLLOWING DOCUMENT IS ATTACHED TO THIS AMENDMENT AND INCORPORATED INTO THE CONTRACT: ATTACHMENT A-1, REV ISED STATEMENT OF WORK System Agency Contract No. HHS001083000001 Page 2 of 2 ,DocuSign Envelope ID� 65C04AOE-F389�88E-96E7�574F0444F72 ATTACHMENT A-1 REVISED STATEMENT OF WORK COVID-19 — Public Health Workforce Expansion I : : ► _ _ . _ ��7►� : _ _ __ _y A. Estabiish, expand, train and sustain public health workforce in alignment with the Centers for Disease Control and Prevention (CDC) Public Health Crisis Response Cooperative Agreement for Emergency Response (Funding Opportunity Number CDC-RFA-TP 18- 1802) and the activities allowable under this agreement. B. Complete all activities required and allowable under this Contract by June 30, 2024. C. Perform required activities intended to minimize morbidity and mortality, preserve function of healthcare workforce and infrastructure, and minimize social and economic impacts. Required activities include: Hire public health personnel (professional, clinical, disease investigation, program and/or administrative) in support of infectious disease preparedness and response. Personnel may be permanent full- or part-time staff, temporary or term-limited staff, fellows, interns and/or contracted employees. 2. Establish a formal committee that will ensure Grantee's health programs, methods and outcomes meet the needs of the communities served. a Within 30 days of Contract execution, submit a roster of this committee that describes how members are reflective of the communities to be served and can best address community public health needs to WorkforceCoA�dshs.texas.com and the assigned Contract Manager. b. Within 60 days of Contract execution, submit proposed plan to address health disparities, and your training plan to WorkforceCoA�[a?dshs.texas.com and the assigned Contract Manager, using the template provided by System Agency. 3. Provide training for staff to be equipped to address health disparities appropriately, as recommended by the committee, to existing and new staff, focusing on issues relevant to the local communities served. D. Funds cannot be used for research, clinical care, medical or clinical supplies, fundraising activities, construction or major renovations, to supplant existing state or federal funds for activities, purchase of vehicles of any kind (including mobile medical clinics), clothing to include uniforms or scrubs, or funding an award to another party or provider who is ineligible. Any furniture/cubicle purchases will require PRIOR approval by System Agency. Funds cannot be used for the preparation, distribution, or use of any material (publicity or propaganda) or to pay the salary or expenses of grant recipients, contract recipients, or agents that aim to support or defeat the enactment of legislation, regulation, administrative action, or executive order proposed or pending before a legislative body beyond normal, recognized executive relationships. In addition, funds shall not be used to advertise or promote COVID-19 vaccinations. E. Comply with all applicable regulations, standards, and guidelines in effect on the beginning Page 1 of 4 DocuSign Envelope ID: 65C04AOE-F389�88E-96E7-d574F0444F72 ATTACHMENT A-1 REVISED STATEMENT OF WORK COVID-19 — Public Health Workforce Expansion date of this Contract and as amended. F. The following documents and resources are incorporated herein by reference and made a part of this Contract as if fully set forth therein: 1. DSHS and CDC Public Health Crisis Response Cooperative Agreement, Funding Opportunity Number: CDC-RFA-TP 18-1802 2. Project workplan G. Maintain an inventory of equipment, supplies defined as Controlled Assets, and real property. Grantee shall submit an annual cumulative report of the equipment and other property on HHS System Agency Grantee's Property Inventory Report to the assigned System Agency Contract Manager by email not later than October 15 of each year. Controlled Assets include firearms, regardless of the acquisition cost, and the following assets with an acquisition cost of $500 or more, but less than $5,000: desktop and laptop computers (including notebooks, tablets and similar devices), non-portable printers and copiers, emergency management equipment, communication devices and systems, medical and laboratory equipment, and media equipment. Controlled Assets are considered Supplies. H. Expenses are eligible for reimbursement review and payment in alignment with the Grant Award effective date of July l, 2021. II. PERFORMANCE MEASURES DSHS will monitor the Grantee's performance of the requirements in this Statement of Work and compliance with the Contract's terms and conditions. DSHS will develop performance measures in collaboration with the Grantee. III. REPORTING REOUIREMENTS Grantee, at the request of the System Agency, may be required to submit additional reports determined necessary to accomplish the objectives of and monitor compliance with this Contract. Grantee must submit reports in a format specified by the System Agency. Grantee will provide System Agency financial reports as System Agency determines necessary to accomplish the objectives of this Contract and to monitor compliance. If Grantee is legally prohibited from providing any report under this Contract, Grantee will immediately notify System Agency in writing. Grantee will provide and submit written reports, by electronic mail in the format specified by System Agency. Grantee will complete and submit the biannual program and financial reports by the 5`" business day of each month. Grantee shall maintain the source documentation used to develop the reports. All written reports should be titled with the Grantee name, address, email address, telephone number, program name, contract or purchase order number, dates services were completed and/or products were delivered, the time period ofthe report, total invoice amount, and invoices paid to subgrantees for services received. Page 2 of 4 DocuSign Envelope ID: 65C04AOE-F389-488E-96E7�574F0444F72 ATTACHMENT A-1 REVISED STATEMENT OF WORK COVID-19 — Public Health Workforce Expansion A. Submit local health entity Workforce Expansion progress reports and spend plans within an established timeframe designated by the System Agency, using the template provided by System Agency. Progress reports will include status updates on meeting hiring goals, addressing health disparities and reporting progress through financial reports. Failure to submit a required report or additional requested information by the due date specified in this Contract listed below or upon request constitutes breach of contract and may result in delay of payment. Reports should be sent via the Qualtrics Survey. The System Agency will send the Contractor a link one month prior to the due date. Biannual Progress Report due 7-Jan-22 Biannual Progress Report due 7-Ju1-22 Biannual Progress Report due 9-Jan-23 Biannual Progress Report due 7-Ju1-23 Due to the No-Cost Extension (NCE) two additional reports will be required: Biannual Progress Report due 8-Jan-24 Biannual Progress Report due 8-Ju1-24 B. Submit a final performance report that describes progress toward achieving the objectives contained in the approved workplan and deliverables contained in this Contract, via the Qualtrics Survey. The System Agency will send the Contractor a link one month prior to the due date. Final Performance Report Due l 5-Aug-24 ► 1 :►� ':-- u _►_ A. Grantee shall submit requests for reimbursement of required servicesldeliverables monthly using the State of Texas Purchase Voucher (Form B-13), together with supporting documentation as directed by DSHS. Forms should be mailed, faxed or emailed to the addresses below. Page 3 of 4 DocuSign EnvelopelD:B5C04A0E-F389-488E-96E7-4574F0444F72 ATTACHMENT A-1 REVISED STATEMENT OF WORK COVID-19 — Public Health Workforce Expansion B. Grantee shall submit a Financial Status Report (FSR) biannually each year beginning July 1, 2022 through August 15, 2024. Year 1ST FSR Period 1sT FSR Due 2�a FSR Period 2�d FSR Due Date Date 2023 July l, 2022 - January 31, January 1, 2023- July 31, 2023 December 31, 2022 2023 June 30, 2023 2024 �uly 1, 2023 — January 31, January l, 2024- August 15, December 31, 2023 2024 June 30, 2024 2024 C. All financial reporting documents must be submitted by email, fax, or mail. Email is preferred, but fax or mail are acceptable. 1. For submission by mail, use address below: Department of State Health Services Claims Processing Unit P.O. Box 149347 Austin, TX 78714-9347 2. For submission bv fax, use number below: (512) 458-7442 3. For submission bv email, see r�uirements below: a. Form B-13 with supporting documentation must be sent to invoices(a?dshs.texas.gov & CMSlnvoices(a�dshs.texas.�, with a copy to the System Agency contract manager. b. FSR must be sent to: invoices a;dshs.texas.eoy; FSRGrants!a�dshs.texas.gov; and with a copy to the System Agency contract manager. D. Grantee will be reimbursed on a monthly basis in accordance with the Budget in Attachment B of this Contract. Reimbursement shall be subject to the submission of required and appropriate documentation, and in accordance with applicable law and governing regulations. Page 4 of 4 DocuSign° Certificate Of Completion Envelopeld:65C04A0EF389488E96E74574F0444F72 Subject: HHS001083000001 City of Lubbock PHWF A.2. Source Envelope: Document Pages: 7 Signatures: 0 Certificate Pages: 2 Initials: 0 AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) Record Tracking Status: Original 7/20/2023 2:35:45 PM Signer Events Mayor Tray Payne traypayne@mylubbock. us Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Helen Whittington helen.whittington@dshs.texas. gov Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign PATTY MELCHIOR Patty. Melchior@dshs.texas.gov Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Kirk Cole Kirk. Cole@dshs. texas.gov Securiry Level: Email. Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Holder: CMS Intemal Routing Mailbox CMS.InternalRouting@dshs.texas. gov Signature In Person Signer Events Editor Delivery Events Agent Delivery Events Intermediary Delivery Events Certified Delivery Events Carbon Copy Events Signature Status Status Status Status Status Status: Sent Envelope Originator: CMS Intemal Routing Mailbox 11493 Sunset Hills Road #100 Reston, VA 20190 CM S. I ntemalRouting@dshs.texas. g ov IP Address: 160.42.179.132 Location: DocuSign Timestamp Sent: 7/20/2023 2:41:11 PM Timestamp Timestamp Timestamp Timestamp Timestamp Timestamp Carbon Copy Events Katherine Wells kwells@mylubbock.us Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Beverly Taylor Beverly.Taylor@dshs.texas. gov Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign CMS Intemal Routing Mailbox cros.internalrouting@dshs.texas gov Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Notary Events Envelope Summary Events Envelope Sent Payment Events Status COPIED Signature Signature Status Hashed/Encrypted Status Timestamp Sent: 7/20/2023 2:41:10 PM Viewed: 7/20/2023 3:23:56 PM Timestamp Timestamp Timestamps 7/20/2023 2:41:10 PM Timestamps