HomeMy WebLinkAboutResolution - 2023-R0411 - Contract 17397, With Gorman Outdoor, Inc. - 08/22/2023Resolution No. 2023-R0411
Item No. 6.29
August 22, 2023
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OP LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, Contract No. 17397 for 1'ree and Brush Removal for
Jim Bertram Canyon Lake System as per ITB 23-17397-DH, by and between the City of
Lubbock and Gorman Outdoor, Inc., and related documents. Said Contract is attached hereto
and incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by the City Council on __ _ August 22, 2023
��.7a�•/���•/�I��' • • '7
ATTEST:
Court ey Paz, City Secre ary
APPROVED AS TO CONT�NT:
��'L���P Uvl
Brooke Witcher, Assistant City Manager
APPROVED AS 1'O 1�ORM:
Rachael Foster � A�sistant City Attorney
ccdocslllRES.ServiceContract 17397- Gorman Outdoor, Inc.
7.26.23
Resolution No. 2023-R0411
City of Lubbock
Contract for
ITB 23-17397-DH
Tree and Brush Removal for Jim Bertram Canyon Lake System
Contract 17397
THIS CONTRACT made and entered into this 22 day of August , 2023, by and between the
City of Lubbock ("City"), and Gorman Outdoor, Inc ,("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for Tree and Brush Removal for
Jim Bertram Canyon Lake System and bids were received and duly opened as required by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized
the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase
and delivery of the said Tree and Brush Removal for Jim Bertram Canyon Lake System
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
l. In accordance with City's specifications and Contractor's bid, copies of which are attached
hereto and made part hereof, Contractor will deliver to the City, Tree and Brush Removal for
Jim Bertram Canyon Lake System, and more specifically referred to as Items 1-1 through 7-
5 on the bid submitted by the Contractor or in the specifications attached hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done
the work provided for in this Contract and to complete and finish the same according to the
attached specifications, offer, and terms and conditions contained herein.
3. The contract shall be for a one-time purchase. The contractor acknowledges that work will begin
only after issuance of a"Notice to Proceed". Upon receipt of the Notice to Proceed, the
Contractor will have 540 consecutive calendar days to complete the work. Inclement weather
shall be the only reason the work may not take place.
4. All stated annual quantities are approximations of usage during the time period to be covered by
pricing established by this bid. Actual usage may be more or less. Order quantities will be
determined by actual need. The City of Lubbock does not guarantee any specific amount of
compensation, volume, minimum, or maximum amount of services under this bid and resulting
contract.
5. The Contractor must maintain the insurance coverage required during the term of this contract
including any extensions. It is the responsibility of the Contractor to ensure that valid insurance
is on file with the Purchasing and Contract Management Department as required by contract or
contract may be terminated for non-compliance.
6. A) Prices quoted shall be guaranteed for a period for six (6) months upon City approval. The rate
may be adjusted at the City's discretion for the effective change in Consumer Price Index (CPI)
or Product Price Index (PPI) as appropriate.
B) Further, if the Contractor can provide documentation for actual charges for material, labor,
etc. that demonstrates that the change in CPI or PPI is not sufficient, the Contractor shall provide
such documentation to the City, and at the City's sole discretion, the contractual rate may be
further adjusted. If agreement regarding a new rate cannot be reached, the City shall terminate
at the end of the current contract period.
C) If an adjustment to pricing is granted under this section, the Contractor must provide the
Director of Purchasing and Contract Management written, quarterly documentation to justify the
ongoing adjustment. If no such documentation is timely received, the rate will automatically
revert to the initial, awarded rate.
7. This contract shall remain in effect until the first of the following occurs: (1) the expiration date,
(2) performance of services ordered, or (3) termination of by either party with a 30 day written
notice. The City of Lubbock reserves the right to award the canceled contract to the next lowest
and best bidder as it deems to be in the best interest of the city.
8. Contractor shall at all times be an independent contractor and not an agent or representative of
City with regard to performance of the Services. Contractor shall not represent that it is, or hold
itself out as, an agent or representative of City. In no event shall Contractor be authorized to
enter into any agreement or undertaking for or on behalf of City.
9. Insurance Requirements
SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed
Insurance Certifcate to the City, which shall be completed by an agent authorized to bind the named
underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall
furnish and contain all required information referenced or indicated thereon. THE CITY SHALL HAVE
NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE
SHALL HAVE BEEN DELIVERED TO THE CITY.
SECTION B. The City reserves the right to review the insurance requirements of this section during
the effective period of the contract and to require adjustment of insurance coverages and their limits
when deemed necessary and prudent by the City based upon changes in statutory law, court decisions,
or the claims history of the industry as well as the Contractor.
SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as
are approved by the City, the Contractor shall obtain and maintain in full force and effect for the duration
of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by
companies approved by the State of Texas and acceptable to the City, in the following type(s) and
amount(s):
Commercial General Liabilitv Requirements: $IM occurrence/ $2M aggregate (can be
combined with an Excess Liability to meet requirement). CGL is required in ALL contracts.
It is perhaps the most important of all insurance policies in a contractual relationship. It
insures the Contractor has broad liabi(ity coverage for contractual activities and for
completed operations.
Commercial General Liabilitv to include Products - Completion/OP, Personal and
Advertising Injury, Contractual Liability, Fire Damage (any one fire), and Medical Expenses
(any one person).
Automobile Liabilitv Repuirements: $IM/occurrence is needed
Workers Compensation and Emplover Liabilitv Requirements: Statutory. If the vendor
is an independent contractor with no employees and are exempt from providing Workers'
Compensation coverage, they must sign a waiver (obtained from COL Purchasing) and
include a copy of their driver's license. Employer Liability ($1 M) is required with Workers
Compensation.
* The City of Lubbock (including its officials, employees and volunteers) shall be afforded
additional insured status on a primary and non-contributory basis on all liability policies
except professional liabilities and workers' comp.
* Waivers of Subrogation are required for CGL, AL, and WC.
* To Include Products of Completed Operations endorsement.
* Carrier will provide a 30-day written notice of cancellation, I 0-day written notice for
non-payment.
* Carriers must meet an A.M. Best rating of A- or better.
* Subcontractors must carry same limits as listed above.
IMPORTANT: POLICY ENDORSEMENTS
The Contractor will provide copies of the policies without expense, to the City and all endorsements
thereto and may make any reasonable request for deletion, revision, or modifcation of particular policy
terms, conditions, limitations, or exclusions (except where policy provisions are established by law or
regulation binding upon either of the parties hereto or the underwriter of any of such policies). Upon
such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in
policy coverages, and shall pay the cost thereof. Any costs will be paid by the Contractor.
REQUIRED PROVISIONS
The Contractor agrees that with respect to the above required insurance, all insurance contracts and
certifcate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the
following required provisions:
a. Name the City of Lubbock and its offcers, employees, and elected representatives as additional
insureds, (as the interest of each insured may appear) as to all applicable coverage;
b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change;
c. Provide for notice to the City at the address shown below by registered mail;
d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees,
and elected representatives for injuries, including death, property damage, or any other loss to
the extent same may be covered by the proceeds of insurance;
e. Provide that all provisions of this contract concerning liability, duty, and standard of care
together with the indemnifcation provision, shall be underwritten by contractual liability
coverage sufficient to include such obligations within applicable policies.
NOTICES
The Contractor shall notify the City in the event of any change in coverage and shall give such notices
not less than 30 days prior the change, which notice must be accompanied by a replacement
CERTIFICATE OE INSURANCE.
All notices shall be given to the City at the following address:
Marta Alvarez, Director of Purchasing & Contract Management
City of Lubbock
1314 Avenue K, 9�h Floor
Lubbock,Texas 79401
SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by
the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents
as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by
the insurance company exonerate the Contractor from liability.
10. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other.
11. The City reserves the right to exercise any right or remedy to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a court of
competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to
exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are
cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict
between this provision and another provision in, or related to, this document, this provision shall
control.
12. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times, reserves
the right to audit Contractor's records and books relevant to all services provided to the City
under this Contract. In the event such an audit by the City reveals any errors or overpayments
by the City, Contractor shall refund the City the full amount of such overpayments within 30
days of such audit findings, or the City, at its option, reserves the right to deduct such amounts
owing the City from any payments due Contractor.
13. All funds for payment by the City under this contract are subject to the availability of an annual
appropriation for this purpose by the City. In the event of non-appropriation of funds by the City
Council of the City of Lubbock for the goods or services provided under the contract, the City
will terminate the contract, without termination charge or other liability, on the last day of the
then-current fiscal year or when the appropriation made for the then-current year for the goods
or services covered by this contract is spent, whichever event occurs first. If at any time funds
are not appropriated for the continuance of this contract, cancellation shall be accepted by the
Seller on 30 days prior written notice, but failure to give such notice shall be of no effect and the
City shall not be obligated under this contract beyond the date of termination.
14. The Contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent be
given, the Contractor shall insure the Subcontractor or shall provide proof on insurance from the
Subcontractor that complies with all contract Insurance requirements.
15. Contractor acknowledges by supplying any Goods or Services that the Contractor has read, fully
understands, and will be in full compliance with all terms and conditions and the descriptive
material contained herein and any additional associated documents and Amendments. The City
disclaims any terms and conditions provided by the Contractor unless agreed upon in writing by
the parties. In the event of conflict between these terms and conditions and any terms and
conditions provided by the Contractor, the terms and conditions provided herein shall prevail.
The terms and conditions provided herein are the final terms agreed upon by the parties, and any
prior conflicting terms shall be of no force or effect.
16. The Contractor (i) does not engage in business with Iran, Sudan or any foreign terrorist
organization and (ii) it is not listed by the Texas Comptroller under Section 2252.153, Texas
Government Code, as a company known to have contracts with or provide supplies or services
to a foreign terrorist organization. As used in the immediately preceding sentence, "foreign
terrorist organization" shall have the meaning given such term in Section 2252.151, Texas
Government Code.
17. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this
contract and the contractor or vendor agrees that the contract can be terminated if the
contractor or vendor knowingly or intentionally fails to comply with a requirement of that
subchapter.
To the extent Subchapter J, Chapter 552, Government Code applies to this agreement, Contractor
agrees to: (1) preserve ali contracting information related to the contact as provided by the
records retention requirements applicable to the governmental body for the duration of the
contract; (2) promptly provide to the governmental body any contracting information related to
the contract that is in the custody or possession of the entity on request of the governmental
body; and (3) on completion of the contract, either: (A) provide at no cost to the governmental
body all contracting information related to the contract that is in the custody or possession of the
entity; or (B) preserve the contracting information related to the contract as provided by the
records retention requirements applicable to the governmental body.
18. Pursuant to Section 2271.002 of the Texas Government Code, a) This section applies only to a
contract that: (1) is between a governmental entity and a company with 10 or more full-time
employees; and (2) has a value of $100,000 or more that is to be paid wholly or partly from
public funds of the governmental entity. (b) A governmental entity may not enter into a contract
with a company for goods or services unless the contract contains a written verification from the
company that it: (1) does not boycott Israe(; and (2) will not boycott Israel during the term of the
contract.
19. By entering into this Agreement, Contractor verifies that: (1) it does not, and will not for the
duration of the contract, have a practice, policy, guidance, or directive that discriminates against
a firearm entity or frearm trade association or (2) the verification required by Section 2274.002
of the Texas Government Code does not apply to the contract.
If Contractor is a company with 10 or more full-time employees and if this Agreement has a
value of at least $100,000 or more, Contractor verifies that, pursuant to Texas Government Code
Chapter 2274, it does not have a practice, policy, guidance, or directive that discriminates against
a firearm entity or firearm trade association; and will not discriminate during the term of the
contract against a firearm entity or firearm trade association.
Contractor represents and warrants that: (1) it does not, and will not for the duration of the
contract, boycott energy companies or (2) the verification required by Section 2274.002 of the
Texas Government Code does not apply to the contract.
If Contractor is a company with 10 or more full-time employees and if this Agreement has a
value of at least $100,000 or more, Contractor verifies that, pursuant to Texas Government Code
Chapter 2274, it does not boycott energy companies; and will not boycott energy companies
during the term of the Agreement. This verifcation is not required for an agreement where a
governmental entity determines that these requirements are inconsistent with the governmental
entity's constitutional or statutory duties related to the issuance, incurrence, or management of
debt obligations or the deposit, custody, management, borrowing, or investment of funds.
20. The Contractor shall retain all information received from or concerning the City and the City's
business in strictest confidence and shall not reveal such information to third parties without
prior written consent of the City, unless otherwise required by law.
21. The Contractor shall indemnify and save harmless the city of Lubbock and its elected officials,
officers, agents, and employees from all suits, actions, losses, damages, claims, or liability of
any kind, character, type, or description, including without limiting the generality of the
foregoing, all expenses of litigation, court costs, and attorney's fees, for injury or death to any
person, or injury to any property, received or sustained by any person or persons or property, to
the extent arising out of, related to or occasioned by, the negligent acts of the Contractor, its
agents, employees, and/or subcontractors, related to the performance, operations or omissions
under this agreement and/or the use or occupation of city owned property. The indemnity
obligation provided herein shall survive the expiration or termination of this agreement.
22. This Contract consists of the following documents set forth herein; Invitation to Bid No. 23-
17397-DH, Specifications, and the Bid Form.
-----INTENTIONALLY LEFT BLANK-----
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and
year first above written. Executed in triplicate.
CITY OF LUB
CONTRACTOR
� r
BY � .
Tray Payr�e ayor A orized Re rese tative
! � /�J r'e' c�/E^�!y/!c vJ
ATT ' T: Print Name
/"' �/:Z- if� ���'/ 7�%
Courtney Paz, City Sec ary Address
� c%�'� �i � �% ���� �
APPROVED S TO CONTENT: City, State, Zip Code
Col y VanGundy, Director of Parks and Recreation Department
APPROVED AS TO FORM:
Rachel Foster, si nt City Attorney
City of Lubbock Parks and Recreation
Tree Removal and Brush Clearing in Parkland Areas
Background
Parks and Recreation has an estimated 220,817 square feet of parkland within the Jim Bertram Canyon
Lake system with nuisance vegetation and overgrowth of trees along the streambanks that hinder users
from having a pleasant view of the lake system. These areas include: Vaquero Lake #4, Aztlan Corridor,
Mackenzie Park North & South, Mae Simmons Park, Dunbar Lake #6 and the underdeveloped lake
system west of the American Windmill Museum. Each location has varying tree removal and
maintenance needed in preparation for future projects. The areas of most concern fall into the 100 year
and 500 year floodway, making it of high importance to clean up along stream banks to allow for better
storm water flow. The American Rescue Plan Act provided funds allocated by the City of Lubbock for
brush clearing and tree debris removal.
Alternate bid: Contractor will utilize necessary equipment to chip the removed tree debris in order to make
disposal of material more efficient. Contractor to transport all of chipped mulch material to City of Lubbock
site located at 1912 Erskine Street for use as ground cover, erosion control, and weed suppression. Any
unusable plant debris will be hauled off to the City of Lubbock Solid Waste facility by contractor for
disposal.
Table 1.1 below details the estimated areas to be serviced in sq. ft. and acres of each section.
Parkland Section
1.1
1.2
2.1
2.2
2.3
3.1
3.2
4.1
4.2
5.1
5.2
5.3
6.1
6.2
6.3
6.4
7.1
7.2
7.3
7.4
7.5
Estimated Total:
Sum of Area �q ft.� __
2757.5
1,855.1
9,096.1
3,932.7
4,479.8
3,073.5
4,268.4
17,092.0
27,094.9
12,456.8
17,008.2
21, 574.9
6,164.1
17,047.6
15,915.1
18, 347.3
4,015.7
8,928.0
8,984.0
8,009.6
8, 715.6
220,817.2
_ Sum of Area �Acres�
0.06
0.04
0.21
0.09
0.10
0.07
0.10
0.39
0.62
0.29
0.39
0.50
0.14
0.39
0.37
0.42
0.09
0.20
0.21
0.18
0.20
5.1
Map below depicts the 7 sections of parkland that are in need of service along the Canyon Lake System.
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City of Lubbock Parks and Recreation
Scope of Work
Sec. 1.1
Services to be performed along the south east area of Lake #4 in delineated areas. Contractor will trim
back overgrown or drooping branches and remove any saplings with diameter of less than 3" to obtain an
unimpeded view of Lake #4. Contractor will remove tree debris and perform general brush clearing of
understory.
Sec. 1.2
Contractor will trim back overgrown braches and remove any saplings with diameter of less than 3" to
obtain an unimpeded view of Lake #4. Contractor will remove tree debris and perform general brush
clearing of understory.
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City of Lubbock Parks and Recreation
Scope of Work
Sec 2.1
Services to be performed along both sides of the stream bank in Aztlan corridor. Contractor will remove
tree debris and perform general brush clearing of understory. Contractor will trim back overgrown
branches and remove any saplings with diameter of less than 3".
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City of Lubbock Parks and Recreation
Sec 2.2
Services to be performed on the south side of the stream bank only along Cesar E Chavez Dr. for about 30
feet outwards. Contractor will trim back overgrown tree limbs, remove tree debris, and perform general
brush clearing of understory.
Sec 2.3
Services to be performed southeast of parking lot in the delineated area along the stream bank for about
30 feet outwards. Contractor will remove excess shrubs around the trunks of trees and perform general
brush clearing of tree debris.
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City of Lubbock Parks and Recreation
Scope of Work
Sec 3.1
Services to be performed up to 30 feet from both sides of the stream bank in delineated area. Contractor
will need to remove excess shrubs around the trunks of trees and general brush clearing of tree debris.
Contractor will trim back overgrown branches and remove any saplings with diameter of less than 3",
focusing on area around the bridge.
Sec 3.2
Services to be performed on south side of stream bank only along tree line north of Cesar E Chavez Dr.
Contractor will remove excess shrubs around the trunks of trees and general brush clearing of tree debris,
focusing on area around fence line.
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City of Lubbock Parks and Recreation
Sec 4.2
Services to be performed for up to 30 feet from both sides of the bank from body of water. Contractor will
remove dead trees along the stream bank and trim back overgrown or drooping branches. Contractor will
remove excess shrubs around the trunks of trees and general brush clearing of tree debris. Avoid newly
planted cottonwood trees along stream bank.
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City of Lubbock Parks and Recreation
Scope of Work
Sec S.1
Services to be performed on area along the both sides of the stream bank to about 30 feet outwards in
delineated area. Contractor will trim back overgrown branches and remove any saplings with diameter of
less than 3". Contractor will remove tree debris and perform general brush clearing.
Sec 5.2
Services to be performed on area along the both sides of the stream bank to about 30 feet outwards in
delineated area. Contractor will trim back overgrown tree limbs. Contractor will remove dead tree debris
and perform general brush clearing of understory.
City of Lubbock Parks and Recreation
Sec 5.3
Services to be performed on the area along both sides of the stream bank to about 30 feet outwards in
delineated area, this includes the area to the right of the dirt road not along the stream. Contractor will
trim back overgrown branches or drooping braches and remove excess saplings. Contractor will remove
tree debris and perform general brush clearing of understory.
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facing view
City of Lubbock Parks and Recreation
Map depicts delineated sections 5.1, 5.2, and 5.3 west of Canyon Lake Dr to be serviced.
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City of Lubbock Parks and Recreation
Scope of Work
Sec 6.1
Services to be performed on area along west side of the stream bank to about 30 feet outwards in
delineated area at Mae Simmons Park. Contractor will trim back overgrown tree limbs. Contractor will
remove tree debris and perform general brush clearing of understory.
Sec 6.2
Services to be performed in delineated area to the water's edge and back about 100 feet. Contractor will
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City of Lubbock Parks and Recreation
Scope of Work
Sec 7.1
Services to be performed on area along south east corner of Canyon Lake Dr. in delineated area along the
bank of lake. Contractor will trim back overgrown or drooping branches and remove any saplings with
diameter of less than 3" to obtain an unimpeded view of Lake #6. Contractor will remove tree debris and
perform general brush clearing of understory.
Sec 7.2
Services to be performed on southeast area of Canyon Lakes Dr along both sides of the stream for about
30 feet outwards of streambank. Contractor will remove tree debris and perform general brush clearing of
understory.
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City of Lubbock Parks and Recreation
Sec 7.3
Services to be performed east of Canyon Lake Dr in delineated area to the edge of Lake #6. Contractor
will trim back overgrown or drooping branches and remove any saplings with diameter of less than 3" to
obtain an unimpeded view of Lake #6. Contractor will remove tree debris and perform general brush
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Sec 7.4, 7. S
Services to be performed east of Canyon Lake Dr. in delineated area along tree line. Contractor will trim
back overgrown or drooping branches and remove any saplings with diameter of less than 3" to obtain an
unimpeded view of Lake #6. Contractor will remove tree debris and perform general brush clearing of
understory.
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City of Lubbock, TX
Purchasing and Contract Management
Vendor Acknuwledgcment Form
!n compliancc wilh the Invitation to Bid, thc undersigned k3idder having examined the invitation to [3id,
instructions to bidders, General Conditions of the Agreement, Specifications, and bein� familiar with thc
conditions to bc met, hcreby submits thc f�llowing bid for furnishing lhc material, eyuipmen�, labor and
cvcrything neccssary for providing the itcros listcd and agrees to dcliver said items at the locations and I��r thc
�rices set forth cm the bid form and/or che bid table associated with this bid.
A bid will be subject to being considered irregular and may t� rejected if it shows omissions, alteratians of
fc�rm, ec�nditional alternate bids, additions or alternates in lieu of the items specified, if lhe unit nrices are
obviously unbalanced (cither in cxcess of or below reasonably e�pected values), or irregularities of any kind.
'I`hc Invitation to Bid is by refercnce incorporatcd in this contract.
Where applicable, prices are quoted as: F'.U.B. Destinvtion, Freight Prc-Paid and Allowed
V4'herc applicable, delivery days are: Uays After Rcceipt of Urder (ARO)
Unl�s otherwise �pecifiecl herein, the City may award the bid either item-by—item or on gn all-or-
none basis for any item or group of itcros shoH�n on the bid.
The City of I.,ubbuck is seekin� a contract for �vith one or more contractors. In order to assure adequate
covera�e, the Cit,y may makc multiple awards, selectin� multiple vendors to provide tl�e products
desircd, if multiplc awards are in thc best interest of the City. A dccision to make a multi�le award of
this Bid, howc��cr, is un opti��n reserved by thc City, hased on the neecls of thc C:ity�.
PAYMENT 'I'ERM� AND I�ISCOUN7'S - F3idder offcrs � prompt pay-mcnt discount c�f �—' �;o, nct
calendar days. (�iscounts will not be considered in determining Icn� bid. linless other���ise indicated
un the [3id H'orm; payment terms will be NE."I"1'HIR'fY DAYS. "fhe City �vill pay the successful bidder �� ithin
thirty days afier the receipc ol'a correct invoiee or at'ter the date of aceeptance; ��hichever event occurs later.
Discounts for prompt payment requiring payment by the �;ity �� ithin a siipulated number of days ��rill bc
interpreted as applying within thc stipulated number of calendar days atter the date of rcceipt by the City of a
correct invoice or after the date of acceptancc that meets c�ntract requirements. ��hichever event occurs later.
Discounts for payment in less than ten days �� ill nat be considercd.
MUST I�AVORI�.f) PRICtNC; `I'he Ridder eertifies that the pricc quutc:cl i� nut in e;xc;ws of thc lowest price
charged anyone else, including its most favored customer, for likc yuality and yuantity c�!' the
prociucts/st;rvices; dc�es not includc �n elernent of pro(it on the sale in cxcess of that normally obtained by the
C3idder on lhe sale of �roducts/services of like yuality and quanlity; and docs not include any pr�vision for
discounLti to selling ag�nts. If at any time during the contract period, the supplier should scll or offcr f'i�r sale
to any other customer, an eyual or less quantity of similar contract products of like or better quality, at a lo�ver
net price(s) lhan provided herein, supplier agrees to notify the City and sell samc producl(s) at the lo�vcr
price(s) on alt deliveri�s made during the period in ��hich such I�wer �rice(s) is eftective.
I�ITERLUCAI. PURCI InSfNC.; (opticmal): 1'he (.;ity desires to make av�ilablc to c>thcr local �overnmcnial
entities aF the State of' Texas, by mutual agreement ���ith the successful bidder, and properly authoriied
intcrlocal purchasing agrecments as providcd tor b�� the Interlocal Cooperation Act (Chaptcr 791, Covernmcnt
Code), the right to �urch�se the same scrvices, at the prices yuated, f'or thc period ofthis contract. F,ach bidder
shall indicate on the Bid Form in ihe spacc providcd bel�w if he/shc will honor Political Subdivisicm ordcrs
in addition to urders from the City of Lubhock. Should these other governmental cntities decide to participate
in this contract, w�uld you (the bidder) agree that all terms, conditions; specitications, and pricing �aould
�pP��:�
City of Lubbock
ITB 23-17397-DH
Tree and Brush Removal for Jim Bertram Canyon Lake System
Bid Form
# Item Description
Location
Total
Quantity
Required
(+/-) UOM
Gorman Outdoor, Inc.
Shallowater, TX
$631,919.65
Unit Total
Price Cost
-- . . .. . . _ -_ �i
# 1-1 Parkland Section 1. I As Specified 2788 SQ FT $6.91 $ I 9,253.93
# 1-2 Parkland Section 1.2 As Specified I 855 SQ FT $6.23 $11,556.65
. � .�
#2-1 Parkland Section 2.1 As Specified 9096 SQ FT $0.85 $7,731.60
#2-2 Parkland Section 2.2 As Specified 3933 SQ FT $4.90 $19,271.70
#2-3 Parkland Section 2.3 As Specified 4480 SQ FT $2.58 $11,558.40
� '
#3-1 Parkland Section 3.l As Specified 3074
#3-2 Parkland Section 3.2 As Specified 4268
�
#4-1 Parkland Section 4.1 As Specified 17092
#4-2 Parkland Section 4.2 As Specified 27095
�=
#5-1 Parkland Section 5.1 As Specified
#5-2 Parkland Section 52 As Specified
#5-3 Parkland Section 53 As Specified
�. -
#6-1 Parkland Section 6.l As Specified
#6-2 Parkland Section 6.2 As Specified
#6-3 Parkland Section 63 As Specified
#6-4 Parkland Section 6.4 As Specified
#7-1 Parkland Section 7.1 As Specified
#7-2 Parkland Section 7.2 As Specified
#7-3 Parkland Section 73 As Specified
#7-4 Parkland Section 7.4 As Specified
#7-5 Parkland Section 7.5 As Specified
12457
17008
21575
6164
17048
15915
18347
4016
8928
8984
8010
8716
�
SQ FT
SQ FT
, �.
SQ FT
SQ FT
:�'�
SQ FT
SQ FT
SQ FT
� �_
SQ FT
SQ FT
SQ FT
SQ FT
_�
SQ FT
SQ FT
SQ FT
SQ FT
SQ FT
$3.76 $11,558.24
$2.71 $11,566.28
$4.63 $79,135.96
$1.46 $39,558.70
$ I .56 $ I 9,432.92
$1.15 $19,559.20
$1.81 $39,050.75
$1.88
$3.42
$3.63
$4.31
$4.89
$0.86
$3.45
$4.85
$4.45
$11,588.32
$58,304.16
$57,771.45
$79,075.57
$19,638.24
$7,678.08
$30,994.80
$38,848.50
$38,786.20
Othcr governmental entitie� that mi�ht have interests in this contract �re Frenship Independent School
llisiricl, Lubbock 1(ousin� Authority, Lubbock County, Lubbnck County Hc�pital Uistrict, Lubbock
Independent School District, South Nlains Association of Governments, City of Texarkana, Tcxas Tech
University, West Teaas Municipal PowerAgency, L,ynn County, and Cih� oi Wolfforth.
YES NO �
If you (thc bidder) checked YES. the follo�ving wi�l apply:
Governmental entities utilizin� Intcrlocal Agreements for Ccx�per�tive Purcha.sing with thc Cit.y of
Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s)
a�varded as a result ot�this solicitation. All purch�sses by governmental entities other than thc City of
Lubbcx;k ��ill be billed dircctly to that gavernm�ntal entity anci paid by that governmental entity. Cit��
of Lubbock will not be res�onsiblc for anothcr govcrnm�ntal cntity's dcbts. Each g���ernmental emity
will ordcr thcir o�vn materials/service as needed.
ADDENDA
Biddcr ackno�vledges receipt of addenda issued in regard to this solicitation:
Addcnda No. Uate
Addenda Na vatc
Addenda No. Date
Addenda No. Date
INSURAhiCE RF.QiJiRF.VIF:NTS
f; lhe undersigned Biddcr cenif'y that the insuranre reyuirements contained in this bid document ha��e bccn
revie���ed by me and my Insurance Agent/Brokcr. If I am awarded this contract hy the C'ity of l,ubbock, I«�ill
be able to, within ten { 10) husiness days after being notificd of such award by the Gity oI' Lubbock, furnish a
valid insurancc ccrtificatc to th� City meeling all c>f the requirements defined in this bid.
If lhe lime requirement specified above is not met, the City has the right tp reject this proposal and a��ard thc
contract to another cc>ntractor. If you havc any qucstions conccrnin� thcsc rcquircmcnts, plcasc contact lhc
t7irector uf Nurchasin�; & Gontract Management for the City of I..ubbock at (80� 775-2572.
SUSPF,NSi(7N AND DFBAftMENT CEkT1FICAT[ON
Federal I,aw (A-lU2 Comtnon Rule and OMB Circular A-I 10) pr�hibits non-Federal entilies from contracting
�vith or making sub-awards under covered transactions to parlies that are suspended or debarred or �hose
principals are suspend�d or debarred. Covered transactic�ns include procurement cantracts fo� goods or
services equal to c�r in excess of $25,UUU and all non-procurement transactions (c.g., sub-awards to sub-
rccipicnts).
Contractors receiving individual a��ards of �25.UUU or morc and all sub-recipicnts must eertii'y that their
or�anization and its principals are not suspended or debarred by a Federal agency.
Bcfore an award of �25.000 or more can be made to ��our firm, you must certify that your organization and
its Principals are not suspended or debarred by a Federal agenc� .
t, the undersigned agent for the firm namcd bclo�v, ccrtify that ncithcr this firm nor its principals are suspcndcd
or dcbarccd by a Pcdcral agency.
TEXAS C4VERl�MEN"I' CODE SECTtON 2252.152
I�hc undersigned represcntativc of thc uncicrsigned campany or business, bein� an aduit ovcr the age of
eighteen (18) ycars of age, pursuant to 1'exas Governmcnt Code, Chapter 2252, Section 2252.152, certify that
thc company named above is not listed on the website of the C�mptroller of thc Statc ot"rcxas conccrning the
listin� ofcompanies that are identiPed under Section 806.U51, Section 807.051 ��r �ec:tion 2253.153. 1 further
certify that should the above-named company enter into a contract that is on said listing c�f cc�mpanies on the
wcbsite of the Cc�mptroller of the Statc of T'c�as, which do business with Iran; Sudan or any I'orcign 'I'crrorist
Organization, 1 will immedialely notify the City of Lubbock Purchasing and Conlract pepartment.
TFXAS COVF,RVMF;N'I' CUUE SECTIUN 2271.002
Company hercby ccrtilics the fallowing:
1. Company dc�es nol boycott Isracl; and
2. Company will not bo1'cott Israel during lhe term qfthe contract.
The followin� dcGnitions apply to lhis state statute:
( I)"Boycott Israel" means refusing to deal with, terminating business activities with, or othcnvisc taking any
action that is intended to �enali�e, inflict cconomic harm on, or limit commercial relatiqns specifically �vith
Israel, or ��ith a person or entity doing k�usiness in Israel or in an Isracli-controlled territory. but does not
includc an action made for ordinary business purposts; and
(2) "Company" rTicans an organiratit�n, �saciation, corporation, par[ncrship. joint vcntur�, limited
partnership, limited liability partnership. or limited liability company, including a wholly o�vned subsidiary,
majority-owned subsidiary, parent cc�mpany, or af(iliate of those entities or busincss associations that exists
to m�ilce a profit.
'1'his Ccrtification is reyuireci from a Cc�mpany if the Company has l0 or more full-time employces and
the contract for goods or services (which incluc�es contracts formed through purchase orders) has a
v�lue ut$104,000 or more that is to be paid wholly c�r partly from public funds of the go�-ernmental
entity.
TEXAS GCIVF:RNMF.NT CUi)I? 2274
By entering into this Asrccment, Contractor verifes lhat_ (I) it does not, and �vill not for the duration of thc
contract, have a practice, policy, guidance, or directive that discriminates a�ainst a tircurm entity or
(ire�rm trade aesociati�n �r (2) th�: v�rificalic�n required hy Sectic�n 2274.O02 nfthe Texas Covernment Codc
docs not apply to the contract.
I('Conlractor is a company with 10 or more full-time employees and if this Agreement has a valuc of at Icast
$100,000 or more, Conlractc�r verifies that, pursuant to "I'cxas Govcrnmcnl Codc Chapter 2274, it doc;s not
have a practice, policy, guidance, or Jirec;iive that discriminates against a firearm entit�� or firearm trade
association; and will not discriminate during the term of the contract against a firearm entity or (irearm trade
association.
Contractor rcpresents �tnd w�rrants that: (1) it does noi, and will not for thc duration of thc contract, boycott
energy companies or (2) the verification required b� Stetion 2274.002 of the Texas Gc�vernment Code daes
not apply to the contract.
If Contractor is a company with I U or more full-time employces and if this Agreement has a value of'at least
$ I U0,000 or moro, Contractor veri�es that, pursuant to "I�exas C;overnment Code Chapter 2274, it docs not
boycott energy companies; and �vill not boycott energy companics during the tcrm of the Agrcement. 7'his
vcrificati�n is not required for an agreement ���here a governmental entity determincs that thesc requiremcnts
are inconsistent �viih lhe go��ernmental enlity's constitutional or statuto�y� duties rclated to the issuance,
incurrenee, or tnattagement of debt obligations or the depc�sil, custod�, management, borro�� ing, nr investment
uf tiinds.
�EDCRAL AniD STATF.: SAFETY REGUI..ATIOIYS
Contractor shall comply with all fecteral and state safety regulation including but not limited to Occupational,
Safety and Hcalth Administration (OSHA) and the Dcpartmen� af 1�'orkforce Development (I)Wla)
regulations. This agreement includes incarporation ul' Federdl 'I'ransit Administration (F"I'A) '1'crms. "fhe
precedin� provisions includc, in part, c;ertain Standard Terms and Conditions required by the Department of
Transportatian (I70'I'), whether or not e�pressly set farth in the prcceding contract provisions. All contractual
provisions required by DOT, as set farth in 1="I�A Circular 4220. I r, arc hereby incorporatcd by refcrence.
Anything to the contrary hcrein notwithstanding, all FTA mandated terms shall be deemed to control in the
event of a conflict with olher provisions contained in this agreetnent. The Cc>ntractor shall not perfc�rm any
act, fail to perform any act, or refuse to comply with any requests which would c;ause Rus to be in viul�licm
of the �1'A tcrms and canditions.
All �nvironmental Protection Agency (EPA) rules and regulations must be fullo�ved by the Contractor.
MASTFR AC1tEEMEI�T
For Federal "I'ransit Administration Agreemen�ti authorized by 49 11.S.C. chapter 53. Title 23, tjnited Statcs
Codc (Highways), thc Safe, Accountablc, Flcxible; E(iicient Transportation Equily Act: A Lcgacy 1'or Users,
as amended by the SAI�L"fEA-LU Technical C:orrections Act of20U$, the �I'ransporiation Equity Act for the
21st Century, as amcndcd, the Nalional �'apital Transp�rtation Act of 1969, as amended, the American
Recovery and Reinvestment Act of 2009. Puh. I,. 1 1 1-5, February 17. 2009. or other federal laws that F� I A
admin isters.
htl�s:ii►�►�►�_tr�ir�sit�dut. ►��,�v�fiindirt�,�,tntee-resourcec��.�rtt�l�-lta-,i�reeme���sJtta-�r�nt-a�rte.mc���s
The Master A�reemeM can be found in its entirety Un the Gity of Lubbock Hebsite �+����.ciJu�h«cl.,ir_u�
I n COM PL F T F. I N F UItMATI ON
Failure to complcte or provide any of thc intormation requested in this Request fc�r Proposal. including
references. and/or additional information �s information as indicated, may results in disqualification b}
reas�n oF'�non-respdnsiveness''.
CON7'RACTOR ACKNOWLEDGEMFNT
In compiiance �vith this solicitallon, the undersigned biddcr, having examined thc bid documents,
instructions to biddcrs, documents associated with thc invitation to bid, and being tamiliar with the
conditions to be met has rcviewed the atxn�c information regarding:
• Insurance Requircments
• Suspension and Debarment Ccrtification
• Texas Covernmcnt Code Sectiun 2252.152
• Texas Government Code Section 2271.002
• Tcxas Governmcnt Code 2274
• Fcder:�l and Statc Rcgulations
• iViaster Agreement
SUBMISSIOV iVFOft,'VfATI01�
An i�idividual authori�c��i ro(�in� thc compnny ntust si�n th� f�llo�� �n� ticrtic►n. F'ailurc la ��xccute this
pot�lic�n may result iri hid rtjcction.
TI IIS [31D IS SU13M1'I"1'ED BY��v , f��/ �< Tfjl�,� `�,1�'' a
corp�ration organizrd undcr the la�vs of the State of ��,�j . or a partncrship consisting of
or individual trading as
thc City c�f
1 ��.� I D No.: �� • ��O
Address: �iZ/ e2 ii/ �/?// %%%
City:_,,�1�'��(`���/' Statc: � 7.ip:�;��-`?�
�1/WBE Firm: 1Voman
Hisaanic
Black American
Asian Pacific Amcrican
Plc:�sc complctc thc information bclow.
13y
.4
sentali�-c�- nrust si�n hy hancl
Officer Name and "fitic: � / �'�l�'
\ative Amcrican
Date:
�
(3usiness Telephone Number_�����-��1�'- i�/%� I�nX:
L-mail Address:
< (./��`Gd� �, G� Y''-2
nf
A�reement Example
Review
This samplc Agreement has been reviewed and
( ) is acccptable
(�?j is acceptable as notcd
Printcd Na
I�roposer:
Uate: �