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HomeMy WebLinkAboutResolution - 2023-R0407 - Amendment No. 13 To Contract 15200, RS&H - 08/22/2023Resolution No. 2023-R0407 Item No. 6.23 August 22, 2023 RESOLUTION BE IT RLSOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Amendment No. 13 to LBB Contract No. 15200, by and between the City of Lubbock and RS&H for Electrical Grounding and Emergency Generator Upgrade ---Construction Administration and Resident Project Representative Services at the Lubbock Preston Smith International Airport, and related documents. Said Amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on _ August 22, 2023 TRAY P �, AYOR A'TTEST: Courtney Paz, City Secretary AYPROVEI) AS TO CONTI;NT: Kelly Campbell, Executive Director of Aviation APPROVED A.�-�=�1t1jORM: �sistant City Attorney Resolution No. 2023-R0407 DocuSign Envelope ID: DCA52376-C70C-482B-874C-74465D8E7602 Electrical Grounding & Emergency Generator Upgrades CA & RPR Services Scope o f Work Amendment No. 013 July 20, 2023 City of Lubbock, Texas Lubbock Preston Smith Int'I Airport LBB Contract No.: 15200 RS&H Project No.: 2023-1874-013 Prepared by RS&H, Inc., at the direction of Lubbock Preston Smith International Airport RS�I DocuSign Envelope ID: DCA52376-C70C-482B-874C-74465D8E7602 SCOPE OF WORK I PROJECT DESCRIPTION The City of Lubbock (City) has requested that RS&H, Inc. (RS&H or Consultant) provide a scope and fee for Construction Administration and Resident Project Representative senrices for the Electrical Grounding & Emergency Generator Upgrades project designed by RS&H. Project Duration — The Project Duration is estimated in the construction contract documents to be 452 calendar days (approximately 15 months) construction duration. However, due to long lead times for electrical switchgear and generators, approximately 52 weeks and 90 weeks respectively, the project schedule will be broken into two different periods with different notices to proceed. The first period will be an administrative period of approximately 60 days for contractor preparation of shop drawings and submittals. The second period will be for mobilization and actual performance of on-site construction. The second period is estimated to be approximately 10 months for the purposes of this proposal, and will start approximately 2 months before arrival of the generator. This will result in an overall project duration for our Construction Administration and RPR services contract of approximately 28 months, with a long period of inactivity (approximately 18 months) while the equipment is being manufactured. The actual schedule may vary based on the Project Closeout Date and any changes to the Scope of Work. Changes to the project schedule may require changes in the Consultant's efforts and adjustments to the compensation indicated in this proposal. Construction Administration shall be considered commenced upon the initiation of any services being rendered (i.e., Pre- Construction Meeting, Submittal Review, Construction Schedule Review, etc.) up until the completion of project closeout. The following professional disciplines/services/specialties are expected to play a significant role in the development of the Project: r> Project Management » Construction Administration » RPR Services (Full-Time) The Consultant design team is made up of the following professionals: Consultant/Subconsultant RS&H Involvement Project Management, Construction Administration, RPR Services (Full-Time) E(ectrica( Grounding & Emergency Generator Upgrades CA & RPR — Scope of Work DocuSign Envelope ID DCA52376-C70C-482B-874C-74465D8E7602 SCOPE OF WORK II PROJECT TASKS The following project tasks are included for the construction phases of this Project: TASK 1 CONSTRUCTION SERVICES The scope (and fee) proposed under this Task is based upon an estimated total administrative phase and active construction phase duration of 28 months in total with a period of no construction activity or construction services activity, of approximately 18 months duration, between the two phases. Specific task breakdowns are as follows: Task 1.1 Project Initiation & Set Up RS&H will complete the necessary Project initiation and documentation setup to appropriately manage the Project. Task 1.2 Pre-Construction Conference The Consultant shall attend one (1) pre-construction conference meeting at the Airport, followed by a walk-through for interested parties. The Consultant will assist in preparing the Pre-Construction Meeting Agenda and Meeting Minutes. In attendance will be the following: » Project Manager (RS&H, in person) » Senior Electrical Engineer (RS&H, in person) » Project Officer (RS&H, in person) » Resident Project Representative (RS&H, in person) Task 1.3 Contractor Submittal Review RS&H will review contractors' submittals required by the construction documents, including, but not limited to shop drawings, test data, samples, materials, equipment, etc. and approve, reject, or otherwise advise on the conformance of such submittals to the requirements of the construction documents. RS&H will maintain a log of all contractor submittals which will include the submittal date, the action taken, and the date returned. The Consultant will respond to each item within 10 working days of receiving the item for review. The review is for the limited purpose of checking for conformance with information given and the design concept expressed in the Conformed Construction Documents. The Consultant will not be responsible for work or requirements that are the Contractor's responsibility as defined in the Contractor's contract with the Client. It is anticipated that a maximum of 30 submittals (including resubmittals) will be received, reviewed, and responded to; review of resubmittals will count as a review. Additional reviews may require a change to the Project scope and additional fees. Task 1.4 Response to Requests for Information RS&H will provide the Airport and the contractor with technical interpretations of the construction documents in response to Requests for Information (RFI) submitted by the Electrica( Grounding & Emergency Generator Upgrades CA & RPR — Scope of Work � DocuSign Envelope ID: DCA52376-C70C-482B-874C-74465D8E7602 SCOPE OF WORK contractors. Such clarifications and interpretations will be consistent with the intent of and reasonably inferable from the Conformed Construction Documents. The Consultant may issue, as appropriate, revised drawings and/or specifications authorizing minor variations from the requirements of the Conformed Construction Documents. This work is limited to the content and scope of the Conformed Construction Documents. Any Client-requested deviations from the content and scope of the Conformed Construction Documents may require a change to the project scope and additional fees. The Consultant will respond to each item within seven (7) calendar days of receiving the item for review. It is anticipated that a maximum of thirty (30) RFI's may be received and responded to. Additional reviews may require a change to the Project scope and additional fees. Task 1.5 Change Orders RS&H will review and concur with change order scope, costs, and any modifications to the construction schedule. All actions will be coordinated and collaborated with the Airport prior to contractor notification. RS&H will execute and coordinate all contract change orders through the Airport and FAA for final approval. Any Client-requested deviations from the content and scope of the Conformed Construction Documents may require a change to the Project scope and additional fees. Task 1.6 Substitution Review RS&H will review and recommend for Airport acceptance or rejection any changes, modifications or substitutions proposed by the contractor. Written justification must accompany any recommendation or rejection. It is anticipated that a maximum of five (5) substitution requests may be received and responded to. Additional reviews may require a change to the Project scope and additional fees. Task 1.7 Contractor Pay Requestx RS&H will review contractor applications for payment and supporting data, review the amount owed to the contractor and recommend/approve in writing all payments to contractor in accordance with the contract documents. It is anticipated that a maximum of fifteen (15) contractor pay requests may be received, reviewed, and processed for payment. Additional reviews may require a change to the Project scope and additional fees. Task 1.8 Construdion Progress Site Visits RS&H will provide a total of fifteen (15) on-site progress review meetings across all disciplines involved in the project to observe the progress of the contractor and to monitor that construction materials, finishes and workmanship are in conformance with the standards established in the construction documents. RS&H will notify the Airport immediately, verbally and in writing, of any and all observed deviations and/or defects in material, finishes, equipment, systems or workmanship. These site visits / meetings will be held at the Airport and will require travel by the Consultant. Electrica( Grounding & Emergency Generator Upgrades CA & RPR — Scope of Work DocuSign Envelope ID: DCA52376-C70C-482B-874C-74465DSE7602 SCOPE OF WORK Task 1.9 Bi-We�kly Progress Meetings RS&H will participate in virtual bi-weekly construction progress meetings with the construction team and owner. RS&H assumes that the Contractor will provide an agenda and meeting minutes for the bi-weekly construction progress meetings. On-site participation in construction meetings may be coupled with any scheduled site visits. These meetings are anticipated to be held via teleconference and will not require travel by the Consultant. Task 1.10 Substantial Completion & Final Punch list Site Visits RS&H will participate in two substantial completion/Final Punch List site visits and prepare punch lists. One substantial completion site visit will be held to review the substantially completed work, while a second Final Punch List Confirmation site visit will be held to review the completion of punch list items identified in the first substantial completion site visit. RS&H will compile a list of deficient items and advise the Airport and contractor of those items and advise which items must be corrected for the airport to take beneficial occupancy of the project. These site visits / meetings will be held at the Airport and will require travel by the Consultant. Task 1.11 Prepare Record Drawings and Final Contract Report RS&H will obtain red-line as-built drawings from Construction Contractor and prepare "Record Drawings," which shall become the property of LBB and corrected to show significant changes made in Work during the construction of the Project. Such corrections shall be the "as-built" prints, drawings, field sketches, and other data furnished to the Consultant by the Airport and the Contractor, and any amendments issued during construction. Record drawings will be delivered as: » PDF files » BIM Model » CAD Files RS&H will prepare and submit the Final Contract Report, per FAA requirements. Task 1.12 Project Management RS&H will make monthly progress reports to the Airport during the entire duration of the project and coordinate with the FAA as needed. RS&H will manage the project in a professional manner and will assign qualified individuals or subconsultants to the project. The monthly progress reports will include a written description of each task identified within the contracted scope of services as of the date of the progress report. The progress reports will also include a monthly invoice for professional services. This work is limited to the content and scope of the Conformed Construction Documents. Any Client-requested deviations from the content and scope of the Conformed Construction Documents may require a change to the project scope and additional fees. E(ectrica( Grounding & Emergency Generotor Upgrades CA & RPR — Scope of Work 4 DocuSign Envelope ID: DCA52376-C70C-4826-874C-74465D8E7602 SCOPE OF WORK The Consultant shall not have control or charge of and shall not be responsible for construction means, methods, techniques, sequences, or procedures or for the safety precautions and programs in connection with the project construction. This also includes acts or omissions of the Contractor, subcontractors, any of their agents or subcontractor's employees, or any other person performing any of the Work, or for the failure of such persons to carry out the Work in accordance with the contract documents. Accordingly, with the approval of the City, RS&H will reject Work done by the Contractor that is non-conforming to the contract documents and will issue requests to the Contractor remediate the non-conforming work and to complete additional special inspections and/or tests if warranted. III SPECIAL SERVICES TASK 2 PROIECT REPRESENTATIVE Task 2.1 �n-Site Resident Project Representation (Full Time - RPR) The proposed schedule is based upon 8-hour days totaling 40 hours per week for approximately 10 months (44 weeks) of on-site active construction work. The RPR will be stationed at the site and will be responsible for assisting the Consultant in administering the contract. Through the observations of the RPR, the Consultant shall endeavor to provide further protection for the Airport against defects and deficiencies in the Contractor's Work. Apart from such further protection, the Consultant's rights, responsibilities, and obligations of the Consultant described in the Master Agreement between the Airport and Consultant shall not be modified by the furnishing of such RPR staff. Staffing makeup and durations are estimated as itemized in the attached Project Proposal section. IV MEETINGS AND PRESENTATIONS The following meetings and presentations will be attended as part of this proposal: In-Person Conference Total Task Presentation / Meeting / Site Visit Meetings/Site Calls/ Meetings Visits Web-Based 1.1 Pre-Construction Conference 1 1 1.5 Bi-Weekly Construction Meetings/Site Visits (11 Months) 35 15 20 2.1 Punchlist and Final Observation 2 2 E(ectrico! Grounding & Emergency Generator Upgrades CA & RPR — Scope o% Work DocuSign Envelope ID: DCA52376-C70C-4828-874C-74465D8E7602 SCOPE OF WORK V DELIVERABLES The following deliverables will be submitted as part of this proposal: Task Deliverable Information Included Format 2.2 Record Documents Project Drawings Record Documents PDF, CAD VI ESTIMATED PROJECT SCHEDULE This scope of Work was developed based on the preliminary project schedule provided below. Duration Task Milestone/Deliverable (Calendar Days) Task 1 Construction Administration Services (Broken into two active periods) 452 Task 2 On-Site Resident Project Representation During Active Construction 308 VII ASSUMPTIONS AND EXCLUSIONS The following exclusions have been made for this Scope of Work: » Meetings and site visits other than those specified. » Services outside the anticipated schedule of construction (approximately 12 months of active CA services). » Fees associated with permitting. » Materials and testing services. » RS&H will not perform services/work related in any way to PFAS chemicals or substances possibly containing PFAS chemicals and RS&H shall not be liable for the non- performance of such services/work. VIII PROFESSIONAL SERVICES FEE AND FEE TYPE RS&H will provide Task 1 Construction Administrative Services for a Lump Sum Fee of $314,485.80 (Labor) and a Cost Plus Not to Exceed Fee of $77.400.00 (Expenses). Task 2 RPR Services for a Cost-Plus Not to Exceed fee of $369,494.40. Total Contract Value of $761,380.20. See Attachment A for a breakdown of costs. Should scope items/activities/efforts/durations be modified at the request of the City or need to be adjusted based on the design/construction schedule, the Consultant Team will need to modify the fee to accommodate the changes. Such changes will be compensated for through an amendment (Additional Services requested by the Consultant) to the Task Order or similar vehicle. Effort, fee, and schedule adjustments resulting from a change in scope will be assessed and approved by the Airport prior to the execution of the change. Electrica( Grounding & Emergency Generator Upgrades CA & RPR — Scope of Work 6 DocuSgn EnvebpelD OCA52376-C70C-482B-874C-74465DSE7602 SCOPE OF 1ti[]FK Submitted by: RSBtH, INC.: ��s�� B� � eei.,,,use Pnnt Name: Elliot Neph Title Vice P►esident City of By. . � Prmt Nam , r Title: Ma _ . BY� s ' U Pnnt N e: Courtn�y Paz Title: CiN Secretary App�oved as to Contenr Print Name: Kelly Camnbell Title: Executive Director of Aviation Approved a t . By: Print Name: i rwhi Title: First Assistant City Attomey Efectncol Ground�ng & Emerqency Generator Upgrades CA & RPR - Scope o( Wvrk 7 DocuSign Envelope ID: DCA52376-C70C-4826-874C-74465D8E7602 APPENDICES ATTACHMENT A Construction Administration Fee Table E(ectrical Grounding & Emergency Generator Upgrades CA & RPR — Scope of Work � m u Z � K d K d e 0 z � N C C v �a 0 8� u c 2 � „ 4 0 Eu co E � N � C O d C Yy (� �S u a m J � m E w ro � c v c � E c� O u L � 111 � 0 m a 0 m > c W c rn N � m a 0 a� > c W c rn �