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HomeMy WebLinkAboutResolution - 2023-R0385 - Amendment No. 14, Contract 15200 With RS&H, Inc. - 08/08/2023Resolution No. 2023-R0385 Item No. 7.17 August 8, 2023 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Amendment No. 14 to LBB Contract No. 15200, by and between the City of Lubbock and RS&H for Security Systems Upgrade—Construction Administration Services at the Lubbock Preston Smith International Airport, and related documents. Said Amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on August 8, 2023 ATTEST: Courtney Paz, City cretary APPROVED AS TO CONTLNT: Kelly Ca�Sr►pbell, Executive Director of Aviation AI'PROVED ' O i�RM: Mitchel e, Fir, ssistant City Attorney DocuSign Envelope ID: 03C51508-5F90-4DC5-A7C8-BAA03E8C72C8 Resolution No. 2023-R0385 Security Systems Upgrade - CA Phase Services Scope o f Work Amendment No. 14 July 20, 2023 City of Lubbock, Texas Lubbock Preston Smith Int'I Airport LBB Contract No.: 15200 RS&H Project No.: 223-1874-014 Prepared by RS&H, Inc., at the direction of Lubbock Preston Smith International Airport RS�1 DocuSign Envelope ID: 03C51508-5F90-4DC5-A7C8-BAA03E8C72C8 SCOPE OF WORK i PROJECT DESCRIPTION The City of Lubbock (City) has requested that RS&H, Inc. (RS&H or Consultant) provide a scope and fee for Construction Administration for the upcoming Security Systems Upgrade construction project designed by RS&H. Project Duration — The Project Durations is estimated to be 330 calendar days (approximately 11 months) construction duration. The actual schedule may vary based on the Project Closeout Date and any changes to the Scope of Work. Changes to the project schedule may require changes in the Consultant's efforts and adjustments to the compensation indicated in this proposal. Construction Administration shall be considered commenced upon the initiation of any services being rendered (i.e., Pre-Construction Meeting, Submittal Review, Construction Schedule Review, etc.) up until the completion of project closeout. The following professional disciplines/services/specialties are expected to play a significant role in the development of the Project: » Project Management >� Construction Administration The Consultant design team is made up of the following professionals: Consultant/Subconsultant RS&H Involvement Project Management and Construction Administration Security Systems Upgrade CA — Scope of Work DocuSign Envelope Ib: 03C51508-5F90-4DC5-A7C8-BAA03ESC72C8 SCOPE OF WORK II PROJECT TASKS The following project tasks are included for the construction phases of this Project: TASK 1 CONSTRUCTION SERVICES The scope (and fee) proposed under this Task is based upon an estimated total construction duration of 11 months. Specific task breakdowns are as follows: Task 1.1 Pre-Construction Conference The Consultant shall attend one (1) pre-construction conference meeting at the Airport, followed by a walk-through for interested parties. The Consultant will assist in preparing the Pre-Construction Meeting Agenda and Meeting Minutes. In attendance will be the following: » Project Manager (RS&H remote) » Senior Engineer (RS&H, in person) » Project Engineer (RS&H remote) Task 1.2 RFI/Substitutions/Submittal Review The Consultant shall review and respond to Requests for Information (RFI's), substitution requests, product data, shop drawings, samples, and other submissions furnished by the Contractor and submitted to the Consultant. The Consultant shall review and approve or take other appropriate action) as required. The Consultant will utilize Newforma or another mutually agreed upon Project Information Management software program between the Consultant and Contractor for tracking, reviewing, and responding to RFIs and submittals. Submittal review will be limited to the initial review and a single resubmittal. It is anticipated that eighty (80) reviews of RFI's, substitution requests, product data, shop drawings, samples, and other submissions will be completed. Additional reviews may require a change to the Project scope and additional fees. The Consultant's review is limited to checking for conformance with the information given and the design concept expressed in the Contract Documents. RS&H is not responsible for Work or requirements that are the Contractor's responsibility as defined in the Contractor's contract with the City. The Consultant shall respond to claims, disputes, and other matters in question between the City and the Contractor relating to the execution or progress of the Work or interpretation of the Contract Documents. Interpretations and decisions of RS&H will be provided in written form. Task 1.3 Construction Coordination, Clari�cations, and Administration As part of this Task, the Consultant shall advise on efforts related to Construction Coordination and provide design clarifications and recommendations to assist the Airport in resolving field problems relating to the construction while not on site. RS&H will also act as the interpreter of Security Systems Upgrade CA — Scope of Work 2 DocuSign Envelope ID: 03C51508-5F90-4DC5-A7C8-BAA03E8C72C8 SCOPE OF WORK the technical elements associated with the contract documents, judge the construction contractor's performance, and make recommendations on claims of the City and Contractor relating to the execution and progress of the Work. The scope assumes that six (6) hours per month will be devoted to Construction Coordination, Clarifications, and Administration by the design team. This work is limited to the content and scope of the Conformed Construction Documents. Any Client-requested deviations from the content and scope of the Conformed Construction Documents may require a change to the project scope and additional fees. The Consultant shall not have control or charge of and shall not be responsible for construction means, methods, techniques, sequences, or procedures or for the safety precautions and programs in connection with the project construction. This also includes acts or omissions of the Contractor, subcontractors, any of their agents or subcontractor's employees, or any other person performing any of the Work, or for the failure of such persons to carry out the Work in accordance with the contract documents. Accordingly, with the approval of the City, RS&H will reject Work done by the Contractor that is non-conforming to the contract documents and will issue requests to the Contractor complete special inspections and/or tests if warranted Task 1.4 Contractor's Pay Applications The Consultant Project Manager shall assist LBB in reviewing contractor applications for payment and supporting data, review the amount owed to the Contractor, and make recommendations for the level of completion in accordance with the contract documents. It is anticipated that the LBB will process all contractors' pay applications monthly. One (1) Contractor pay request will be reviewed monthly for the Project. It is anticipated sixteen (11) applications for payment reviews will be completed. Additional reviews may require a change to the Project scope and additional fees. Task 1.5 Construdion Meetings/Site Visits The Consultant shall participate in twenty-four (24) bi-weekly virtual construction coordination meetings, up to six (6) of which shall coincide with in-person site visits. The Consultant assumes that the Contractor will provide an agenda and meeting minutes for weekly construction progress meetings. On-site participation in construction meetings will be coupled with any scheduled site visits. The Consultant shall conduct up to six (6) site visits during construction at the request of the Airport. Site visits are anticipated to be completed over one full day (not including travel). Site visits will be followed by a Field Report to summarize observations and be submitted to the City. Security Systems Upgrade CA — Scope of Work 3 bocuSign Envelope ID: 03C51508-5F90-4DC5-A7C8-BAA03E8C72C8 SCOPE OF WORK Task 1.6 Change Directives and Change Notices The Consultant will prepare documentation to issue Change Directives and Change Notices with the approval of the City. Changes that require additional design and documentation effort from the Consultant will be handled through an amendment to the contract. No changes will be executed, and no work progress associated with those changes will be implemented without prior approval from the City. Change Directives and Change Notices will be limited to six (6). Task 1.7 Project Management The Consultant will oversee scheduling, resource allocation, monitoring, oversight, direction, and control for all aspects of the Consultant team's efforts, including assembly and coordination of all documentation. TASK 2 PROJECT CLOSEOUT Project closeout includes preparing the record documents, final BIM models, and final invoicing. Task 2.1 Punchlist and Final Observation The Consultant shall perform a substantial completion observation of the Project with the City's authorized representative(s). The Consultant shall prepare a punchlist of items that must be completed or deficient. The Consultant shall perform a final observation to determine if the Project has been completed in accordance with the contract documents and if the Contractor has fulfilled all its obligations thereunder so that the Consultant may recommend approval (to LBB), if applicable, in writing, the issuance of a Certificate of Substantial Completion and final payment to the Contractor. Two (2) on-site visits will be held for Punchlist and Final Observation. The Punchlist and Final Inspection attendees will be: » Senior Engineer (RS&H) » Project Engineer (RS&H initial Punchlist only) Task 2.2 Record Documents The Consultant shall obtain red-line as-built drawings from Construction Contractor and prepare "Record Drawings," which shall become the property of LBB and corrected to show significant changes made in Work during the construction of the Project. Such corrections shall be the "as- built" prints, drawings, field sketches, and other data furnished to the Consultant by the Airport and the Contractor, and any amendments issued during construction. » PDF files » CAD Drawings Security Systems Upgrade CA — Scope of Work 4 DocuSign Envelope ID: 03C51508-5F90-4DC5-A7C8-BAA03E8C72C8 SCOPE OF WORK Task 2.3 Project Management The Consultant will oversee scheduling, resource allocation, monitoring, oversight, direction, and control for all aspects of the Consultant team's efforts, including assembly and coordination of all documentation. The Consultant will issue monthly progress reports with each invoice to the Airport project manager during this portion of the Project. III MEETINGS AND PRESENTATIONS The following meetings and presentations will be attended as part of this proposal: In-Person Conference Total Task Presentation / Meeting / Site Visit Meetings/Site Calls/ Meetings Visits Web-Based 1.1 Pre-Construction Conference 1 1 1.5 Bi-Weekly Construction Meetings/Site Visits (11 Months) 24 6 18 2.1 Punchlist and Final Observation 2 2 IV DELIVERABLES The following deliverables will be submitted as part of this proposal: Task Deliverable Information Included Format 2.2 Record Documents Project Drawings Record Documents PDF, CAD V ESTIMATED PROJECT SCHEDULE This scope of Work was developed based on the preliminary project schedule provided below. Task Milestone/Deliverable Duration (Calendar Days) Task 1 Construction Administration Services 300 Task 2 Project Closeout 30 VI ASSUMPTIONS AND EXCLUSIONS The following exclusions have been made for this Scope of Work: » Meetings and site visits other than those specified. » Services outside the anticipated schedule of construction (approximately 11 months). » Fees associated with permitting. » Materials and testing services. » Re-testing. Security Syscems Upgrade CA - Scope of Work S DocuSign Envelope ID: 03C51508-5F90-4bC5-A7C8-BAA03E8C72C8 SCOPE OF WORK S� RS&H will only perform services/Work-related in any way to PFAS chemicals or substances possibly containing PFAS chemicals (including but not limited to sampling, handling, and remediating) to the extent the Lubbock Preston Smith International Airport specifically directs, in writing, RS&H to perform such services/work, and RS&H shall not be liable for the nonperformance of such services/Work. VIIPROFESSIONAL SERVICES FEE AND FEE TYPE RS&H will provide Task 1-2 Construction Administrative Services for a Lump Sum Fee of $165,703.64 (Labor) and a Cost Plus Not to Exceed Fee of $15,575.00 (Expenses) for a Total Contract Value of $181,278.64. See Attachment A for a breakdown of costs. Should scope items/activities/efforts/durations be modified at the request of the City or need to be adjusted based on the design/construction schedule, the Consultant Team will need to modify the fee to accommodate the changes. Such changes will be compensated for through an amendment (Additional Services requested by the Consultant) to the Task Order or similar vehicle. Effort, fee, and schedule adjustments resulting from a change in scope will be assessed and approved by the Airport prior to the execution of the change. Security Systems Upgrade CA — Scope of Work DocuSign Envelope ID 03C51508•5F90-4�C5-A7C8-BAA63EBC72C8 SC4�E A� WbHK Submitted by: oocusq�ru w• L'�� BY� - - •- --�--�--� Print Name: �Iliot Ner�h Title: Vice President Approved �c��� � � /� � J � /.�L/.Il1l� �. ' i���-,,,/���.(, .. 1� 'i�''i,'li�li ' .� Secur�ry Systems Upgrade CA - Scope o( Work T � Title: City Secretary DocuSign Envelope Ib: 03C51508-5F90-4DC5-A7C8-BAA03E8C72C8 APPENDICES ATTACHMENT A Construction Administration Fee Table Security Systems Upgrade CA — Scope of Work DocuSign Envelope ID: 03C51508-5F90-4DC5-A7C8-BAA03E8C72C8 ATTACHMENTA R�� Lubbock Preaton SmMh Imernatlonal Alrpon SecurHy Systems Upgrade Projeel Co�rtructlon Administnllon Faa Tabk RSBH, INC.