The URL can be used to link to this page

Home My WebLink AboutResolution - 2023-R0359 - PSA Contract 17074, Freese And Nichols, Inc - 07/25/2023Resolution No. 2023-R0359 Item No. 5.13 July 25, 2023 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Amendment No. 1 to that certain Agreement Contract No. 17074 for the design of Upland Avenue from 34th Street to SOth Street and street bond management assistance, by and between the City of Lubbock and Freese and Nichols, Inc., and related documents. Said Amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Coi�ncil on July 25, 2023 ,[ i- - PAY ,, MAYOR ATTEST: Courtney Paz, City Secr t APPROVED AS TO CONTENT: � << Erik Rejino, Assistant City Manager APPROVED AS TO FORM: K lli Leisure, Senior Assistant City Attorney ccdocslRES. Amend # I PSA-No. 17074— Upland 34'�' to 50`h 7.18.23 Resolution No. 2023-R0359 Amendment 1 To Agreement Behveen The City of Lubbock, TX And Freese and Nichols, Inc. THIS IS THE FIIZST AMENDMENT TO THE AGREEMENT, Contract No. 17074, dated and entered into the l Oth day of January, 2023 by and between the City of Lubbock ("City") and Freese and Nichols, Inc. ("Engineer"), a Texas Professional Corporation, for the design of Upland Avenue from 34th Street to SOth Street and street bond management assistance ("Project"). WITNESSETH: WHEREAS, the City desires to increase the scope of the work to be performed by Engineer on the Project. NOW, THEREFORE, the City and Engineer agree to the terms of this FIRST AMENDMENT: The new scope shall include right-of-way land acquisition services, the details of work to be performed are set forth in Exhibit "A", attached to and incorporated herein. The additional services shall be provided for an amount not exceed $393,388.00 as set forth and incorporated herein as Exhibit "B". The term of the contract shall be extended an additional twelve (12) months for the performance of these additional services. WHEREAS, all other portions of the original Agreement shall remain in place and are not altered by this amendment. IN WITNESS HEREOF, the parties have executed this Agreement as of this 25 day of July 2023. A TEST: Co rtney Paz, City Se etary Amendment 1 — Contract 17074 APPROVED AS TO CONTENT: ;" ,�L�-.�,.� Michael G. Keenum, P.E., Division Director of Engineering/City Engineer APPROVED AS TO FORM: lli eisu e, Senior Assistant City Attorney FREESE AND NICHOLS, INC. : John Dey�var, P.E., Vice President/Principal Amendment 1 - Contract 17074 EXHIBIT A Scope for Enqineerinq Desiqn Related Services for Upland Avenue (from 34th Street to 50th Street) and Proqram Manaqement Services for Manaqement of the Road Bond AMENDMENT #1 PROJECT UNDERSTANDING As the City of Lubbock (City) roadway bond program advances with projects, the City identified a need for land acquisition uniformity and coordination. Freese and Nichols (FNI) and team will provide services related to coordinating and overseeing overall land acquisition efforts. FNI and team will provide legal services to assist in the review of all documents and processes and provide legal advice to the City up to but not including condemnation. Article 1 Term of the contract will be amended and extended an additional 12 months for the program management task effective from the date this amendment is executed. The design tasks will not be impacted by the schedule extension. WORK TO BE PERFORMED PROGRAM MANAGEMENT: TASK 11. ROAD BOND PROGRAM MANAGEMENT AND STAFF AUGMENTATION SERVICES ENGINEER will provide support to the CITY in the management of the overall bond program by providing program management services and staff augmentation for the schedule duration of this contract shown in Exhibit B. As needed by the CITY, ENGINEER will provide the following items, up to the maximum contract value: 11.5 Program Progress Reporting (Reports, Data, Analysis, and Information intended for staff consumption) • Develop a written monthly status reports with abbreviated status update on each project, photos updates, snapshots from the Power BI/PMIS dashboards, schedule and financial summaries, and other information requested by the CITY. 11.6 Stakeholder Analysis, Public Engagement, and Communication Plan (Project updates and information intended for public consumption) • Provide and update content for public facing roadway bond website. • Develop and deliver stakeholder presentations with an overall bond perspective, coordinate with individual project teams for content. 11.9 Land Acquisition City of Lubbock Upland Avenue Attachment A From 34`" Street to 50`" Street and Bond Management Page 1 of 4 Amendment #1 • FNI and team will provide with legal guidance for land acquisition up to but not including condemnation. These services include: • Reviewing form documents to be used in the acquisition process. • Providing general title assistance. • Providing limited legal counsel regarding projects as needed. • FNI and team will develop, coordinate, and manage a uniform approach for land acquisition. These services include: • Reviewing the City's acquisition process and developing a flowchart and guidelines to be used for all bond projects. • Establishing the QA/QC plan to coordinate, review and approve title, appraisals, legal descriptions, and right of way plans and all documentation prepared for parcel acquisition, relocation, and condemnation for accuracy. • Developing uniform templates to be used for all bond projects, and conducting training on right of way acquisition. • Coordinating, reviewing and approving letters on behalf of the City. • Establishing guidelines for counteroffers and settlements. • Establishing guidelines for submission to and approval by City Council for all payment requests, closing, and final payment to landowner. • Developing a file and document management process from initial setup to final audit and transmittal to City of Lubbock. • Coordinating status meetings with right of way consultants. • Monitoring program schedules to ensure that the work is completed on time and within parameters. • Providing project management of right of way efforts ensuring the projects follow the uniform act, state law, and City of Lubbock guidelines. • Maintaining and updating the SharePoint Site for land acquisition and utility coordination. ASSUMPTIONS • Road Bond Program Management and Staff Augmentation Services are to be provided for a duration of one year. Future Program Management Services may be authorized at a later date if desired by the CITY. DELIVERABLES A. Monthly and Quarterly Reports City of Lubbock Upland Avenue Exhibit A From 341h Street to 50`h Street and Bond Management Page 2 of 4 Amendment #1 B. Land acquisition guidance documents and flow charts. C. Uniform templates for acquisition process. D. Monthly website updates E. Monthly program reports and/or program presentations F. Monthly program schedule updates City of Lubbock Upland Avenue Exhibit A From 34`" Street to 50'" Street and Bond Management Page 3 of 4 Amendment #1 EXHIBIT A, PART 2, ADDITIONAL SERVICES Upland Avenue (from 34�' Street to 50'h Street) and Proaram Manaqement Services for ManaQement of the Road Bond Additional Services not included in the existina Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Services related to Program Management that exceed the maximum effort specified by the contract and amendments. City of Lubbock Upland Avenue Exhibit A From 34'" Street to 50'6 Street and Bond Management Page 4 of 4 Amendment #1 � . E � g � g �o��VV 69 � Cp m � � O N � . E � g q a �� m � � H � O N � . E � � a � �o 6 � �o m � � N