HomeMy WebLinkAboutResolution - 2023-R0230 - Contract 17067 with Ratliff Utilities 5.9.23Resolution No. 2023-RO230
Item No. 6.10
May 9, 2023
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, Contract No. 17067/RFP 23-17067-KM for water
meter infrastructure and meter box installations, by and between the City of Lubbock and
Ratliff Utilities, of Waxahachie, Texas, and related documents. Said Contract is attached
hereto and incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by the City Council on May 9, 2023
APPROVED AS TO CONTENT:
Erik Rejino, Assistant City Manager
APPROVED AS TO FORM:
RES.Contract-Ratliff Untilities 17067
3.29.23
Resolution No. 2023-R0230
Contract 17067
City of Lubbock
Water Meter Infrastructure and Meter Box Installations
Agreement
This Service Agreement (this "Agreement") is entered into as of the 9 day of May 2023
("Effective Date") by and between Ratliff Utilities (the Contractor), and the City of Lubbock (the "City").
RECITALS
WHEREAS, the City has issued a Request for Proposals 23-17067-KM Water Meter Infrastructure
and Meter Box Installations; and
WHEREAS, the proposal submitted by the Contractor has been selected as the proposal which best
meets the needs of the City for this service; and
WHEREAS, Contractor desires to perform as an independent contractor to provide Water Meter
Infrastructure and Meter Box Installations, upon terms and conditions maintained in this Agreement; and
NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City and
Contractor agree as follows:
City and Contractor acknowledge the Agreement consists of the following exhibits which are
attached hereto and incorporated herein by reference, listed in their order of priority in the event of
inconsistent or contradictory provisions:
1. This Agreement
2. Exhibit A — General Requirements
3. Exhibit B — Best and Final Offer
4. Exhibit C — Insurance Requirements
Scope of Work
Contractor shall provide the services that are specified in Exhibit A. The Contractor shall comply with all
the applicable requirements set forth in Exhibit B and Exhibit C attached hereto.
Article 1
1. The contract shall be for a term of one (1) year, with the option of four (4), one year extensions, said
date of term beginning upon formal approval. This Contract will renew automatically for the
additional terms, unless either Party gives 90-day written notice to terminate the Contract.
1.1 All stated annual quantities are approximations of usage during the time period to be covered by
pricing established by this bid. Actual usage may be more or less. Order quantities will be
determined by actual need. The City of Lubbock does not guarantee any specific amount of
compensation, volume, minimum, or maximum amount of services under this bid and resulting
contract.
1.2 The Contractor must maintain the insurance coverage required during the term of this contract
including any extensions. It is the responsibility of the Contractor to ensure that valid insurance is
on file with the Purchasing and Contract Management Department as required by contract or contract
may be terminated for non-compliance.
1.3 A) Prices quoted shall be guaranteed for a period for six (6) months upon City approval. The rate
may be adjusted at the City's discretion for the effective change in Consumer Price Index (CPI) or
Product Price Index (PPI) as appropriate.
B) Further, if the Contractor can provide documentation for actual charges for material, labor, etc.
that demonstrates that the change in CPI or PPI is not sufficient, the Contractor shall provide such
documentation to the City, and at the City's sole discretion, the contractual rate may be further
adjusted. If agreement regarding a new rate cannot be reached, the City shall terminate at the end of
the current contract period.
C) If an adjustment to pricing is granted under this section, the Contractor must provide the Director
of Purchasing and Contract Management written, quarterly documentation to justify the ongoing
adjustment. If no such documentation is timely received, the rate will automatically revert to the
initial, awarded rate.
1.4 This contract shall remain in effect until the first of the following occurs: (1) the expiration date, (2)
performance of services ordered, or (3) termination of by either party with a 30 day written notice.
The City of Lubbock reserves the right to award the canceled contract to the next lowest and best
bidder as it deems to be in the best interest of the city.
Article 2 Miscellaneous.
2.1 This Agreement is made in the State of Texas and shall for all purposes be construed in
accordance with the laws of said State, without reference to choice of law provisions.
2.2 This Agreement is performable in, and venue of any action related or pertaining to this
Agreement shall lie in, Lubbock, Texas.
2.3 This Agreement and its Exhibits contains the entire agreement between the City and
Contractor and supersedes any and all previous agreements, written or oral, between the
parties relating to the subject matter hereof. No amendment or modification of the terms of
this Agreement shall be binding upon the parties unless reduced to writing and signed by
both parties.
2.4 This Agreement may be executed in counterparts, each of which shall be deemed an original.
2.5 In the event any provision of this Agreement is held illegal or invalid, the remaining
provisions of this Agreement shall not be affected thereby.
2.6 The waiver of a breach of any provision of this Agreement by any parties or the failure of
any parties otherwise to insist upon strict performance of any provision hereof shall not
constitute a waiver of any subsequent breach or of any subsequent failure to perform.
2.7 This Agreement shall be binding upon and inure to the benefit of the parties and their
respective heirs, representatives and successors and may be assigned by Contractor or the
City to any successor only on the written approval of the other party.
2.8 All claims, disputes, and other matters in question between the Parties arising out of or
relating to this Agreement or the breach thereof, shall be formally discussed and negotiated
between the Parties for resolution. In the event that the Parties are unable to resolve the
claims, disputes, or other matters in question within 30 days of written notification from the
aggrieved Party to the other Party, the aggrieved Party shall be free to pursue all remedies
available at law or in equity.
2.9 At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times,
reserves the right to audit Contractor's records and books relevant to all services provided to
the City under this Contract. In the event such an audit by the City reveals any errors or
overpayments by the City, Contractor shall refund the City the full amount of such
overpayments within 30 days of such audit findings, or the City, at its option, reserves the
right to deduct such amounts owing the City from any payments due Contractor.
2.10 The City reserves the right to exercise any right or remedy to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a court
of competent jurisdiction. Further, the City shall not be subject to any arbitration process
prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein
are cumulative and not exclusive, and may be exercised concurrently. To the extent of any
conflict between this provision and another provision in, or related to, this document, this
provision shall control.
2.11 The contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent
be given, the Contractor shall insure the Subcontractor or shall provide proof of insurance
from the Subcontractor that complies with all contract insurance requirements document, this
provision shall control.
2.12 Contractor acknowledges by supplying any Goods or Services that the Contractor has read,
fully understands, and will be in full compliance with all terms and conditions and the
descriptive material contained herein and any additional associated documents and
Amendments. The City disclaims any terms and conditions provided by the Contractor unless
agreed upon in writing by the parties. In the event of conflict between these terms and
conditions and any terms and conditions provided by the Contractor, the terms and conditions
provided herein shall prevail. The terms and conditions provided herein are the final terms
agreed upon by the parties, and any prior conflicting terms shall be of no force or effect.
2.13 Contracts with Companies Engaged in Business with Iran, Sudan, or Foreign Terrorist
Organization Prohibited. Pursuant to Section 2252.152 of the Texas Government Code,
prohibits the City from entering into a contract with a vendor that is identified by The
Comptroller as a company known to have contracts with or provide supplies or service with
Iran, Sudan or a foreign terrorist organization.
2.14 Texas Public Information Act. The requirements of Subchapter J, Chapter 552, Government
Code, may apply to this contract and the contractor or vendor agrees that the contract can be
terminated if the contractor or vendor knowingly or intentionally fails to comply with a
requirement of that subchapter. To the extent Subchapter J, Chapter 552, Government Code
applies to this agreement, Contractor agrees to: (1) preserve all contracting information
related to the contract as provided by the records retention requirements applicable to the
governmental body for the duration of the contract; (2) promptly provide to the governmental
body any contracting information related to the contract that is in the custody or possession
of the entity on request of the governmental body; and (3) on completion of the contract,
either: (A) provide at no cost to the governmental body all contracting information related to
the contract that is in the custody or possession of the entity; or (B) preserve the contracting
information related to the contract as provided by the records retention requirements
applicable to the governmental body.
2.15 No Boycott of Israel. Pursuant to Section 2271.002 of the Texas Government Code, a) This
section applies only to a contract that: (1) is between a governmental entity and a company
with 10 or more full-time employees; and (2) has a value of $100,000 or more that is to be
paid wholly or partly from public funds of the governmental entity. (b) A governmental entity
may not enter into a contract with a company for goods or services unless the contract
contains a written verification from the company that it: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the contract.
2.16 Texas Government Code 2274. By entering into this Agreement, Contractor verifies that: (1)
it does not, and will not for the duration of the contract, have a practice, policy, guidance,
or directive that discriminates against a firearm entity or firearm trade association or (2)
the verification required by Section 2274.002 of the Texas Government Code does not apply
to the contract. If Contractor is a company with 10 or more full-time employees and if this
Agreement has a value of at least $100,000 or more, Contractor verifies that, pursuant to
Texas Government Code Chapter 2274, it does not have a practice, policy, guidance, or
directive that discriminates against a firearm entity or firearm trade association; and will not
discriminate during the term of the contract against a firearm entity or firearm trade
association.
2.17 Contractor represents and warrants that: (1) it does not, and will not for the duration of the
contract, boycott energy companies or (2) the verification required by Section 2274.002 of
the Texas Government Code does not apply to the contract. If Contractor is a company with
10 or more full-time employees and if this Agreement has a value of at least $100,000 or
more, Contractor verifies that, pursuant to Texas Government Code Chapter 2274, it does
not boycott energy companies; and will not boycott energy companies during the term of the
Agreement. This verification is not required for an agreement where a governmental entity
determines that these requirements are inconsistent with the governmental entity's
constitutional or statutory duties related to the issuance, incurrence, or management of debt
obligations or the deposit, custody, management, borrowing, or investment of funds.
2.18 Confidentiality. The Contractor shall retain all information received from or concerning the
City and the City's business in strictest confidence and shall not reveal such information to
third parties without prior written consent of the City, unless otherwise required by law.
2.19 Indemnify. The Contractor shall indemnify and save harmless the city of Lubbock and its
elected officials, officers, agents, and employees from all suits, actions, losses, damages,
claims, or liability of any kind, character, type, or description, including without limiting the
generality of the foregoing, all expenses of litigation, court costs, and attorney's fees, for
injury or death to any person, or injury to any property, received or sustained by any person
or persons or property, to the extent arising out of, related to or occasioned by, the negligent
acts of the Contractor, its agents, employees, and/or subcontractors, related to the
performance, operations or omissions under this agreement and/or the use or occupation of
city owned property. The indemnity obligation provided herein shall survive the expiration
or termination of this agreement.
1)
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day
and year first above written. Executed in triplicate.
EST:
C'Kurtney Paz, ity, Secretary
AP ROVED AST C TENT:
Aubrey A. Sp r, Director f Water Utilities
APPROVED AS TO
Amy
CONTRACTOR
BY:
Authorized Representative
Print Name
10r )_ �r'1 644 CA ►VAC
Address
City, State, Zip Code
Exhibit A
City of Lubbock, TX
RFP 23-17067-KM
Water Meter Infrastructure and Meter Box Installations
GENERAL REQUIREMENTS
1. SCOPE OF WORK
In 2019, the City of Lubbock Water Utilities (City) implemented an advanced water metering
infrastructure. Over 87,000 water meters that were converted, only 2,399 remain analog. The City
is seeking qualifications from experienced Contractors to complete the remaining end of life meters
to advanced metering and replacement of meter boxes throughout the City. The project consists of
the replacement of water meters for residential, commercial, multi- family and industrial City
customers.
The Request for Proposals (RFP) has been issued to provide Contractors with information to prepare
and submit a detailed proposal which must satisfy all criteria established in this RFP to qualify for
consideration. The goals of the RFP are to identify a Contractor having the experience and financial
capability to effectively and efficiently assume the responsibilities outlined. The selected Contractor
will be responsible for adhering to all requirements of the specifications and for the performance of
all sub-contractor(s).
The objective of this RFP is to evaluate and select the Contractor who best meets water meter field
installation services and business requirements of water utilities. The City is currently soliciting
proposals to provide desired water meter infrastructure replacement services. The City will provide
the following supplies: brass meter, meter box, meter lid, endpoints, and ancillary components. The
basic components of the services sought include:
• Replacement of existing water meters with advanced metering infrastructure;
• Replacement or reset of meter boxes and/or lids;
• Managing the inventory of equipment provided by the City during the course of the project;
• Coordination, scheduling, communications, and documentation of all installation services;
• Project management to ensure all products and services are coordinated and installed
correctly.
The City has identified approximately 2,399 city meters to be replaced through this project as
outlined, by size in Table 1. The estimated meter sizes and quantities for installations are the
following:
Size of Water Meters t�'uantity ' r =
1"
1943
I % H M ; Gr'.r
c.y
1 SG
2"
282
4"
20
60
8/"�
6
vvnn `w
Total
2399
Table 1
8
Water Utilities will schedule and provide a list of each service address for the 2,399 water meters in
the service territory.
a. Residential water services c. Multi -Family water services
b. Commercial water services d. Industrial water services
The City has identified approximately 2,337 city meter boxes that must either be reset or replaced
as outlined, by size in Table 2. The estimated meter sizes and quantities for installations are the
following:
2"
Table 2
282
Out of the 2,337 meter boxes, approximately 582 will be reset and the remaining 1,755 will be
replaced.
Water Service Territory
The service territory for Water Utilities' is bounded by the City of Lubbock's incorporated limits.
The Water Utilities' service territory is approximately 1392 square miles.
A. TECHNICAL SPECIFICATION
1. Business License
Contractor shall have a Texas General A Contractors License. A copy of the license must be
provided.
2. Recent Project References
Contractor shall provide a list of at least three water meter replacement projects involving
advanced metering infrastructure or automatic metering reading that are active or were
completed within the last five years. The list shall contain the total number of meters, the vendor
of the devices installed, percentage completed to date, and contact information, including names,
phone numbers and email addresses.
3. Safe
Contractor shall describe or provide a copy of its formal safety program documentation.
Contractor shall provide all applicable Occupational Safety and Health Administration (OSHA)
statistics, if any, for the last three years.
4. Installation
The Contractor shall describe the installation methods, manage the installation performance, and
be responsible for the quality control and quality assurance of the installations.
5. Installation Sequence
Contractor shall conduct installations as determined by the City. The City will retain the right
to prioritize areas, or to reorganize priorities, both before the program begins, and during the
program. Unless approved in writing by the City, Contractor shall complete at least 90% of the
installations in a zip code before commencing installation on the next zip code. No more than
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two groups of zip codes shall be available for installations and less than 90% completed at a
given time. The remaining 10% of installations for each zip code shall be completed within 30
days of receiving new zip code installations lists. Exceptions to the requirement to complete an
installation will be granted by the City. City approved exceptions will be treated as if they had
not been assigned when computing the percentage of assigned properties completed.
6. Installation Schedule
The City and Contractor shall establish an overall schedule for installation of the entire project.
Contractor shall work with the City to perform installations in a manner that does not conflict
with service and billing operations and schedules.
• On the first workday of each week, a stand-up meeting will be held where Contractor and
City give a status report. The Contractor will report any potential difficulties and
coordinate efforts with the City to solve.
• On the first workday of each week, the City will provide the Contractor an updated
schedule of where work is planned for the next 4 weeks.
7. Installation Conditions
The City anticipates the Contractor will encounter damaged and/or hazardous meter boxes that
require replacement or resetting. The City requires remediation work during the replacement or
resetting of the box of the meter exchange. The Contractor shall provide a photograph of the site
before and after the work order.
The Contractor is responsible for any required traffic control. The work must comply with all
appropriate traffic safety regulations.
The City reserves the right to inspect any installation and cleanup work within 45 days after
installation in response to customer complaints of damage. Contractor shall be responsible for
claims resulting from damage caused by installation. Contractor shall describe their process for
addressing these situations.
8. Inaccessible Meter
In the event a meter is not accessible, the Contractor will make at least three different attempts at
any reasonable time within 30 days of encountering the inaccessible meter to notify the customer
to provide access to the meter. Three attempts to install the meter include at least two evening or
weekend attempts. These attempts must be documented. After three documented attempts to make
the installation, the Contractor Project Manager may request the City Project Manager schedule
the meter change out. The Contractor shall only be paid for completed installations and is
expected to provide all reasonable support in resolving difficult installation situations. Contractor
shall describe their process for addressing these situations.
9. Meter Boxes and Lids
Contractor shall replace, as found non -polymer meter box lids with a new lid provided by the
City. The Contractor shall only replace damaged and/or hazardous meter boxes or reset meters
that sit too low or too high and/or reset or replace meter boxes if couplings and curb stop are not
accessible. The Contractor shall call 811 as needed. The Contractor shall also make the
determination whether a situation requires a traffic rated meter box/lid or a standard box/lid while
performing each job. When replacing a meter box from a driveway, asphalt, concrete, or sidewalk
it shall be replaced with a traffic rated box.
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Water meter boxes in the alley are to be set no lower than the surrounding terrain. The
recommended grade is to set the top of the water meter box no higher than two inches above
ground level. This prevents the meter box from being covered up and stops dirt and rain from
entering the box. The meter in the box should be no lower than 16 inches from the bottom of the
meter box lid to the top of the water meter lid. This allows proper reading of the meter and
prevents the meter and curb stops from freezing during cold weather.
Water meter boxes in concrete/sidewalk/driveway are flushed with existing grade. The meter in
the box should be no lower than 18 inches from the bottom of the meter box lid to the top of the
water meter lid. This allows proper reading of the meter and prevents the meter and curb stops
from freezing during cold weather.
10. Work Hours
Contractor shall perform fieldwork Monday — Friday from 8 am — 8 pm (excluding holidays).
Installers must be available for weekend, overnight, and early morning installations for special
cases (i.e. medical facilities, schools).
11. Customer Notification
Contractor will notify the customer prior to the job being performed; the City will supply the
script for the knock and talk to the contractor. After the completion of the meter change out, the
City will supply door hanger notifications for the Contractor to adhere to the door, alerting the
customer of the completed installation.
12. Installation Reports
On a weekly basis at a minimum, the Contractor must submit an electronic list (in a format
designated by the City) of installations completed to date, including key information such as
service type, address, date, installer name, serial numbers (of devices found, removed and
installed), and other information to be specified by the City during the planning stage.
13.24-Hour Customer Access
After the City is notified of a given installation, contractor must respond to calls from the customer
associated with that installation or the City concerning leaks, or other problems. Contractor must
respond within two hours of receiving the call and arrive at the customer's premise ready to
correct any problems within four hours of receiving the call.
If Contractor fails to respond, the City will assess damages and such penalties and cost to be
deducted from the amount owed to the Contractor. Contractor shall maintain a log of such
incidents, follow-ups, and their resolution and provide a copy to the City by noon each workday,
via e-mail, or other mutually agreed upon electronic means. Contractor must provide procedures
for response to customer problems.
14. Installation Acceptance
Each installation will be accepted by the City conditioned upon:
• Electronic submission of a list of completed installations containing for each installation:
location identification, address, old and new meter serial numbers, old and new meter
readings, physical description of the location of meter on the property (front, middle, rear,
etc.), GPS coordinates of the meter, Contractor's inspector's name if applicable and the
installer's name;
• Successful capture of the meter read. If a read cannot be obtained from the system
operating normally, a photograph and description documenting why read was not taken
prior to change out shall be provided to the City.
3�
15. installation Procedures
Meter Inventory
The City will be responsible for procuring water meters, meter boxes, lids, and other necessary
appurtenances (mounting brackets, pipes, fittings, flanges, gaskets, nuts, bolts) for installation
by Contractor. Contractor will receive equipment from the City and each transfer of material
will be recorded. After transferring inventory to the Contractor, the Contractor shall be
responsible for managing and tracking inventory.
Procedures Approval
The City will provide detailed installation procedures that meet the City's requirements prior to
beginning field installations. The detailed procedures shall adhere to the water advanced
metering infrastructure manufacturers' guidelines to complete each job.
Photos, GPS Coordinates, Latitude Lines and Longitude Lines
Contractor shall capture and submit photos of the as -found meter register, as -left meter register
and serial number for City record's; these photos must be submitted either electronically or on a
thumb drive within five days of the completed installation. The City must be able to lookup
photos by address. Contractor must provide example of standard meter image.
Contractor shall apply procedures to ensure that any meter being replaced is read properly. When
meter is changed, Contractor shall provide clearly readable digital photographs of the reading on
the old meter register. Installer shall take pictures of the old equipment when it is still installed,
but must include alternative procedures, as needed, to ensure that pictures legibly show the meter
reading and are appropriately labeled with date, time, and premise information. Contractor must
provide example of standard image.
Procedures Validation Testing
Prior to the commencement of full-scale installation, the Contractor shall install water meters by
zip code provided by the City (comprised of approximately 50 meters) following the approved
installation procedures. This slow start-up and for a period not longer than 10 business days
following it, the City and Contractor shall evaluate the procedures for public notification,
scheduling, meter installations, meter box resets or replacements, read data transfers, inventory
handling and problem resolution, to ensure they are working and effective. City shall work with
Contractor to modify any procedures that it deems are deficient, ineffective or otherwise
unacceptable to City. No work will proceed on other zip codes until the procedures and processes
are deemed to meet the City's requirements.
Site Condition
Before, or at the time of installation, Contractor shall inspect the existing water meter setting,
including piping and control valves. If the Contractor determines that conditions are such that
damage would result from standard installation procedures to customer or City owned property,
the installation Project Manager shall immediately contact the City's Project Manager. The
Contractor shall not attempt the installation until the site is inspected by an authorized City
representative and shall postpone installation at that site until the City's Project Manager or
authorized City representative notifies the Contractor to proceed with the work.
Old Piping
Old piping per se should not be grounds for the failure of the installer to replace a meter designated
for change out. Only when old piping is leaking or deteriorated to a point that damage to it could
reasonably be expected by changing the meter will poor piping be accepted as a reason for not
replacing the meter. Unless the City's Project Manager remands the particular installation to the
City for further action, the Contractor is still required to install the meter and associated equipment
if the piping has been repaired or replaced.
Meter Replacement
Contractor shall ensure the installer is at the correct meter and check for running water prior to
commencing meter change out. Contractor must turn off the water to the service. Contractor
shall then replace the meter using new gaskets or washers. Contractor is required to install
standard connections (i.e. couplings) if none exist currently for all 1" thru 2" meters.
Disposal
Contractor is responsible for returning all meters, registers, boxes and lids removed from service
and dispose at a location designated by the City.
Concrete and asphalt rubble produced by the project shall be taken to the City Materials Recycling
Pit. City will provide location and access information to the site.
Valves
The curb stop is the appropriate point at which to shut off water to the service line for the meter
replacement. If the curb stop valve is inoperable, Contractor shall notify the City's Project
Manager or authorized City representative and the City will rectify the problem.
Plumbing_ Irregularities
Contractor shall report any meter and/or plumbing irregularities to the City's Project Manager or
authorized City representative prior to the installation of a meter, including but not limited to:
meters installed backwards, disconnected meters or other indications of tampering (i.e. magnets,
registers disconnected from meters, illegal connections before a meter, unmetered connections,
or a customer's plumbing to a service lateral, fire pipe or water main). Contractor shall not
proceed with the installation of a meter until the City's Project Manager or authorized City
representative has verbally authorized such installation.
Dirt in and Around Meter
Contractor shall be responsible for removing and properly disposing of any reasonable amount of
dirt needed to replacelreset the meter box. Dirt shall be removed such that there is a minimum of
2" clearance below the meter in a meter box. Contractor shall attempt to expose connector to the
service line and any piping between the service line connection and the meter to ensure that they
are in a condition that will not be damaged by changing the meter.
The Contractor is responsible for ensuring all waste resulting from cleaning, resetting, replacing
the meter box is cleaned up and dispose of properly.
Plumbing Damage
Contractor shall be responsible for repairing any service lines it damages at its sole cost and
expense, unless the Contractor's Project Manager has reported it. Any damage done by the
Contractor outside the area and scope of the work of the contract shall be repaired or replaced at
the Contractor's sole cost and expense by a licensed plumber.
Completed Work Orders
City will supply the Contractor meter card documentation to record the information.
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16. Personnel
Project Mana eg_ment
Contractor must demonstrate the aptitude of key personnel within their team, specifically those
that will be running the project. Contractor will submit a statement detailing the experience of
each of their key personnel assigned to the project. This information should also include the
number of installers, project management and their qualifications.
Project Manager
Contractor shall designate a Project Manager, who shall be responsible for managing the entire
installation project on a day-to-day basis on behalf of the Contractor and for seeing that all
installations are carried out in a professional manner and in compliance with the procedures
required by the Contractor, City and all other applicable local, state, and federal regulations. The
Project Manager should be onsite continuously throughout the duration of the project except for
holidays and vacations, during which the Contractor shall provide a qualified substitute. The
Project Manager should be experienced in supervising meter installations, and familiar with
applicable regulations and safe and proper installation procedures. City shall approve the Project
Manager or a change in the Project Manager.
Installers
All Contractor's installation employees shall be fully trained by the Contractor in confirming
correct service location, the removal of existing meters, and the installation of new meters. They
shall also be trained in meter box replacements, resetting, and operation of curb stops and valves.
The City reserves the right to require Contractor to retrain, reassign, or remove from the project
any employee who fails to perform professional and satisfactory work. Contractor shall provide
sufficient personnel to complete installations within a reasonable timeframe as approved by the
City.
Licensed Plumbers
Contractor shall engage by employment at least one person who shall maintain a valid and current
plumber's license. They shall be appropriately licensed and registered in Texas. They shall be
responsible for supervising the work of all installers and correcting any problems or damage to
plumbing occasioned by the changing of meters and the installation of the metering equipment.
Bonding and Background Checks
Contractor shall bond all licensed plumbers and installers. Contractor shall subject all employees
to a criminal offense background check. Contractor shall not employ any person who fails this
check. City reserves the right to review all background checks and prevent any such employee
from working on City's projects.
Uniforms and Identification
Contractor's field personnel shall wear consistent uniforms containing Contractor's name, as
well as prominently displayed picture identification badges containing Contractor's name,
employee name, title and signature, employee picture, employee identification number and
appropriate personal protective equipment. Contractor's employees who are no longer employed
by the Contractor shall be required to return their uniforms and identification cards immediately
upon termination of employment, and the Contractor shall immediately notify the City of all such
terminations and if identification cards were received from terminated employees. Contractor
must provide list of appointed personnel prior to project start-up and provide updates as
necessary.
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Supplied Items
Contractor will supply the following components and aspects of installation: overall project
management, training and direct supervision of installers, scheduling as needed, problem solving
and complaint handling, inspection and quality control.
Materials Mana ement
Contractor shall at all times maintain security and control of inventory of materials in its
possession, regardless of whether the City or Contractor owns material. Material paid for by the
City may be subject to a bailment agreement with the City. If any materials are lost, damaged
or stolen, Contractor is responsible to reimburse the City the purchased cost of the item. Describe
procedures for inventory control and audit, including frequency of inventory counting and
reporting.
Tools and Materials
Contractor shall furnish all tools and equipment necessary for the successful and timely
completion of all installations under this contract as specified herein.
Vehicles
Contractor shall be responsible for all vehicles it uses on the project. Vehicles shall have easily
recognizable logos containing the Contractor's name. Contractor should provide service vehicles
onsite stocked with supplies needed for normal service restoration and/or replacement. Any
employee of the Contractor who drives a vehicle in connection with this project must have a
valid driver's license for the class of vehicle being operated.
Parkin
Contractor is required to follow all parking laws. Contractor shall be responsible for any and all
parking violations incurred with their vehicles.
Field Communications
City requires that all the Contractor's installers, plumbers, inspectors, and supervisory personnel
be equipped with cellular phones so that problems or questions can be addressed immediately
and the Contractor's Project Manager can be notified immediately if needed.
Warranties
All installation work, performed under this contract, shall be guaranteed against defects in
workmanship for a period of one year from the date of installation.
Quality Control Response to Complaints and Claims
Should the Contractor receive a complaint from a customer or the City regarding an installation,
the Contractor shall immediately log the notification, including the caller's name, address, phone
number, date and time, nature of the problem and the action taken. Copies of all logs shall be
forwarded to the City's Project Manager not less than once per day.
Improper Installations
Contractor shall be responsible for any damages due to improper installations. Contractor will
reimburse City for any meter, register or endpoint improperly set by its installer at the purchased
cost.
0
Leaks after Installation
Contractor shall be responsible for correcting any leaks at the couplings or service lines that could
reasonably be attributed to the meter installation if reported by the City or customers at no
additional cost to the City.
Quality Assurance /Quality Control (QA/QC) Audits
Contractor shall audit 100% of installations for the first two weeks of the project and of each new
installer brought onto the project. The Contractors shall audit 5% thereafter. In addition, the City
will perform independent QA/QC as desired.
Contractor shall describe its procedures and protocol for inspecting installations, including
installation by new employees, recording and reporting inspection findings and remediating any
issues discovered through inspections. Should a set of audited installations fail any QA/QC
protocol by more than 5% the City may require the Contractor to perform additional QA/QC on
that release.
Demobilization
Contractor will be responsible for working with the City to ensure project close out activities are
performed and returning of all City equipment and appurtenances are transition from the
Contractor to the City.
Open Work Order
Contractor must provide documentation to detail any issues with work order and why the
Contractor was not able to complete the work. Contractor shall provide the City with a daily open
work orders report.
Customer Complaints and Claims
Contractor shall provide all documentation related to complaints/claims and any actions taken.
Contractor shall review all outstanding complaints/claims with the City and provide any
additional supporting documentation needed prior to transition the complaints/claims to the City.
Inventory Reconciliation
At the completion of the deployment, Contractor shall provide the City with a detailed inventory
of the assets in its possession that it will transfer back to the City as it wraps up the project.
Contractor shall provide documentation for any discrepancy between the assets received from the
City, installed, and remaining in inventory or a credit to the City for the replacement value of the
missing assets.
Performance Standards
The following performance standards shall be maintained.
; r4%: ;;
ai€tion Measured
Limit Impact on
<,>:•�•>,•.>..:<.
f....:>,:, U! r
Installation
:•::...;t;;;t;:•i::•::'':�'i ::':.... .:j
�. .;;}v;;;::•::••::•::•: �•::; �:�:i•}:•:}},^.,.}•:fit}1i F2�• •Y•{,1�s:•::•:: t1;?.:;.;'
p•:xi�'::}:•;}!;�:.'✓:<<:•: }::•:.::•;}}.:.��; _t.F��•:'.-:'r� g11i� :1 •:
+ynr�� rynlryy
Qpy.� ■gyp .L F Aili•F.
Installation
Percent of Per Batch
5% No new work
Quality
installations deemed
provided until
unsatisfactory upon
Contractor
quality control
completes
inspection by City
remediation(s) and
additional QAIQC
on that release
Contacts for
Percent of customers One
99% No new work given
Inaccessible
who have Month
until contact
Meter
inaccessible meter
percentagc reached
for which three
k'
attempts were trade
to install the meter
{including at least two
evening or weekend.
attempts of
unsuccessful}
Inspection Percent of Per Btatch.;;. 5°lo No new work
Sample installations that have provided until
x <:.
" beets inspected for yet:: mspection numbers
f qu.ali
meet agreed upon
�.'_;"�:-;�. ;=^3?� - R, •• »: Y�.�3 �a•x. i � ;y,�k�W.,_ :;+.•:•':;:�f: v,&� ;,;.�l�S1a���i.:;:'>;��::<:F.��S.i'�':Y�'i:Y?�
sctiou' petit for riti�i per Batii� 1f?3°d No new war l
Sample for installers provided until
New inspection numbers
Installers meet agreed upon
standards
Customer Percentage: Number One
Complaints, of customer Month
complaints divided by
total installs
3% Ri,-Mining
employees on
whatever
deficiency is
involved-, if still nc,
improvement, then
possibility of
contract
tv=inauon
9'
Payment Retainaee
City will hold 5% retainage on each invoice payment. The 5% retainage should be a separate line on
each invoice. The retainage shall be released 35 days following the filing of a Notice of Completion and
upon installation acceptance.
Installation Acceptance
Upon acceptance, City shall pay the agreed upon price for each completed installation less retainage.
Installations will be accepted by the City conditioned upon:
• Electronic submission of a list of completed installations including address, meter register
numbers, endpoint number, old and new meter serial numbers, old and new meter readings,
physical description of location of meter, GPS coordinates of meter, installer name and
Contractors inspectors name if applicable;
• Receipt or access to required digital photography;
* At its option, satisfactory inspection by the City.
Exhibit B
City of Lubbock
RFP 23-17067-KM
Water Meter Infrastructure and Meter Box Installations
Price Proposal Sheet
Best and Final Offer
Ratliff Utilities
.............. .,. .._.-w...--...-_-_-.._.....-... ,.,.... ...w....,m. ......,,
Total Cost $698,330.00
Quantity
Required Unit Total
# Items (+/-) UOM:.-. Price Cost
40-1 Reset 1" Existing or Install Meter Box
1943
EA
$55.00
$106,865.00
#0-2 Reset 1.5" - 2" Existing or Install Meter Bos
394
EA
$165.00
$65,010.00
#0-3 Replace Meter Lids
1000
EA
$4.00
$4,000.00
#04 Vacuum Pump Truck and Trailer for Meter Vaults or Meter Bo)
2
EA
No Bid
No Bid
40-5 1" Meter Installation
1907
EA
$65.00
$123,955.00
#0-6 3/4"- 1" Re -pipe
300
EA
$75.00
$22,500.00
#0-7 1.5 Meter Installation
110
EA
$400.00
$44,000.00
#0-8 1.5 Re -pipe
15
EA
$125.00
$1,875.00
40-9 2" Meter Installation
281
EA
$400.00
$112.400.00
#0-10 2" Re -pipe
25
EA
$125.00
$3,125.00
#0-11 3" Meter Installation
23
EA
$3,000.00
$69,000.00
#0-12 3" Re -pipe
10
EA
$500.00
$5,000.00
#0-13 4" Meter Installation
20
EA
$3,000.00
$60,000.00
#0-14 4" Re -pipe
4
EA
$500.00
$2,000.00
W 15 6" Meter Installation
9
EA
$4,500.00
$40,500.00
#0-16 6" Re -pipe
4
EA
$675.00
$2,700.00
#0-17 8" Meter Installation
6
EA
$4,500.00
$27,000.00
#0-18 8" Re -pipe
3
EA
$675.00
$2,025.00
#0-19 10" Meter Installation
I
EA
$5,500.00
$5,500.00
#0-20 10" Repipe
1
EA
$875.00
$875.00
Vendor Acknowledgeaw"t
thh s0ficiMOM tte undmiped offmr huNkag vxaa.PW the nAu"t for
.
4WMt'ms to G&TOM Oucumemb as aced with the rMuest for propftats, and Wng
V tandmom m be ma, bin rtvtmvd tim infor"MAOD regarding,
• justuvme ktqwremeats
�WvOan. and Deb2meat ctrttfimoon
• Telm t;OVArftvumt code sgetwu -zzsz.js2
Tmax Governman [;add SeWou 21'7L002
* Tex" Goverva"t CedP'2274
* FedtM Aad State Regutatloob
Authanked shpmwre
FUNA. MB
Title
WIC
I�W OOOAQ�A;?x Owe
City, Sistv .ZIP ,0141v
� Zvo-
Exhibit C
INSURANCE REQUIREMENTS
32.1. Prior to the approval of this contract by the City, the Contractor shall furnish a completed
Insurance Certificate to the City, which shall be completed by an agent authorized to bind the
named underwriter(s) to the coverages, limits, and termination provisions shown thereon, and
which shall furnish and contain all required information referenced or indicated thereon. THE
CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL
SUCH CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY.
32.2. The City reserves the right to review the insurance requirements of this section during the effective
period of the contract and to require adjustment of insurance coverages and their limits when
deemed necessary and prudent by the City based upon changes in statutory law, court decisions,
or the claims history of the industry as well as the Contractor.
32.3. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as are
approved by the City, the Contractor shall obtain and maintain in full force and effect for the
duration of this contract, and any extension hereof, at Contractor's sole expense, insurance
coverage written by companies approved by the State of Texas and acceptable to the City, in the
following type(s) and amount(s):
Commercial General Liability Requirements: $2M occurrence / $4M aggregate (can be
combined with an Excess Liability to meet requirement). CGL is required in ALL contracts. It is
perhaps the most important of all insurance policies in a contractual relationship. It insures the
Contractor has broad liability coverage for contractual activities and for completed operations.
Commercial General Liability to include Products — Completion/OP, Personal and Advertising
Injury, Contractual Liability, Fire Damage (any one fire), and Medical Expenses (any one
person).
Automobile Liabilitv Reauirements: $1M/occurrence is needed
Workers Compensation and Employer Liability Requirements: Statutory. If the vendor is
an independent contractor with no employees and are exempt from providing Workers'
Compensation coverage, they must sign a waiver (obtained from COL Purchasing) and include
a copy of their driver's license... Employer Liability ($1M) is required with Workers
Compensation.
• The City of Lubbock (including its officials, employees and volunteers) shall be
afforded additional insured status on a primary and non-contributory basis on all
liability policies except professional liabilities and workers' comp.
• Waivers of Subrogation are required for CGL, AL, and WC.
• To Include Products of Completed Operations endorsement.
• Carrier will provide a 30-day written notice of cancellation, 1 0-day written notice for
non-payment.
• Carriers must meet an A.M. Best rating of A- or better.
• Subcontractors must carry same limits as listed above.
U
IMPORTANT: POLICY ENDORSEMENTS
The Contractor will provide copies of the policies without expense, to the City and all endorsements thereto
and may make any reasonable request for deletion, revision, or modification of particular policy terms,
conditions, limitations, or exclusions (except where policy provisions are established by law or regulation
binding upon either of the parties hereto or the underwriter of any of such policies). Upon such request by
the City, the Contractor shall exercise reasonable efforts to accomplish such changes in policy coverages,
and shall pay the cost thereof. Any costs will be paid by the Contractor.
REQUIRED PROVISIONS
The Contractor agrees that with respect to the above required insurance, all insurance contracts and
certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the following
required provisions:
a. Name the City of Lubbock and its officers, employees, and elected representatives as
additional insureds, (as the interest of each insured may appear) as to all applicable coverage;
b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change;
c. Provide for notice to the City at the address shown below by registered mail;
d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers,
employees, and elected representatives for injuries, including death, property damage, or any
other loss to the extent same may be covered by the proceeds of insurance;
e. Provide that all provisions of this contract concerning liability, duty, and standard of care
together with the indemnification provision, shall be underwritten by contractual liability
coverage sufficient to include such obligations within applicable policies.
NOTICES
The Contractor shall notify the City in the event of any change in coverage and shall give such notices not
less than 30 days prior the change, which notice must be accompanied by a replacement CERTIFICATE OF
INSURANCE.
All notices shall be given to the City at the following address:
Marta Alvarez, Director of Purchasing & Contract Management
City of Lubbock
1314Avenue K, 91h Floor
Lubbock, Texas 79401
Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor shall
not relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the
contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by the insurance
company exonerate the Contractor from liability.
Aubrey Spear
Changed On
Description
Before
After
12/20/2022
Professional Liability
1.0000
1
12/20/2022
Plan Description
Completing the
Changeout Analog Water Meters with
Advanced Metering
AMI Water Meters and
Infrastructure (AMI)
Replacement/Reset of Water Meter
project - Installation
Boxes
of AMI Water
Meters and
Replacement/Reset
of Water Meter
Boxes
12/20/2022
Geo Rules Caller Type
None
Submittal_ Received
12/20/2022
Department Notes
This is an RFQ for
This is an RFQ for changing out the
completing the
remaining analog water meters with
advanced metering
advanced metering infrastructure (AMI)
infrastructure
meters. We have over 2,000 analog
project. We have
meters remaining in the system and meter
over 2,000
boxes that need replacing.
remaining analog
meters and meter
boxes that need
replacing.
12/20/2022
Professional Liability
1.0000
1
12/20/2022
Department Notes
[none]
"' The Request for Qualifications needs
to be converted to a Request for
Proposal since this is not a professional
services contract."'
12/20/2022
Geo Rules Caller Type
None
Submittal_ Received
12/20/2022
Approved User ID
[none]
Spear, Aubrey
12/20/2022
Completed
No
Yes
12/20/2022
Complete Date
[none]
12/20/2022
12/20/2022
Item Review Status ID
Under Review
Approved
12/20/2022
ItemReviewStatusName
Under Review
Approved
12/20/2022
Passed
No
Yes
12/20/2022
StatusChangedDate
[none]
12/20/2022
Cheryl Brock
Changed On Description Before
12/22/2022
Professional Liability
1.0000
12/22/2022
Geo Rules Caller Type
None
12/22/2022
Completed
No
12/22/2022
Complete Date
[none]
Current Balance Cost of Good/Services Additional Info
$2,655,343.00 $526,115.00 Plan (PUR-2023-17067)
$2,655,343.00 $526,115.00 Plan (PUR-2023-17067)
$2,655,343.00 $526,115.00 Plan (PUR-2023-17067)
$2,655,343.00 $526,115.00 Plan (PUR-2023-17067)
$2,655,343.00
$526,115.00
Plan (PUR-2023-17067)
$2,655,343.00
$526,115.00
Plan (PUR-2023-17067)
$2,655,343.00
$526,115.00
Plan (PUR-2023-17067)
$2,655,343.00
$526,115.00
Item Review (Purchasing
Approval)
$2,655,343.00
$526,115.00
Item Review (Purchasing
Approval)
$2,655,343.00
$526,115.00
Item Review (Purchasing
Approval)
$2,655,343.00
$526,115.00
Item Review (Purchasing
Approval)
$2,655,343.00
$526,115.00
Item Review (Purchasing
Approval)
$2,655,343.00
$526,115.00
Item Review (Purchasing
Approval)
$2,655,343.00
$526,115.00
Item Review (Purchasing
Approval)
After Current Balance Cost of Good/Services
1 $2,655,343.00
$526,115.00
Submittal —Received $2,655,343.00
$526,115.00
Yes $2,655,343.00
$526,115.00
12/22/2022 $2,655,343.00
$526,115.00
Additional Info
Plan (PUR-2023-17067)
Plan (PUR-2023-17067)
Plan Submittal Item Review (Budget Director)
Plan Submittal Item Review (Budget Director)
April 21, 2023 Page 1 of 5
12/22/2022
Completed
No
Yes
$2,655,343.00
$526,115.00
12/22/2022
Complete Date
[none]
12/22/2022
$2,655,343.00
$526,115.00
12/22/2022
Item Review Status ID
Under Review
Approved
$2,655,343.00
$526,115.00
12/22/2022
Passed
No
Yes
$2,655,343.00
$526,115.00
12/22/2022
Completed
No
Yes
$2,655,343.00
$526,115.00
12/22/2022
Complete Date
[none]
12/22/2022
$2,655,343.00
$526,115.00
12/22/2022
Item Review Status ID
Under Review
Approved
$2,655,343.00
$526,115.00
12/22/2022
Passed
No
Yes
$2,655,343.00
$526,115.00
12/22/2022
Submittal Status ID
Under Review
Approved
$2,655,343.00
$526,115.00
12/22/2022
Professional Liability
1.0000
1
$2.655,343.00
$526,115.00
12/22/2022
Geo Rules Caller Type
None
Submittal —Received
$2,655,343.00
$526,115.00
12/22/2022
Completed
No
Yes
$2,655,343.00
$526,115.00
12/22/2022
Complete Date
[none]
12/22/2022
$2,655,343.00
$526,115.00
12/22/2022
Item Review Status ID
Under Review
Approved
$2,655,343.00
$526,115.00
12/22/2022
Passed
No
Yes
$2,655,343.00
$526,115.00
12/22/2022
Submittal Status ID
Under Review
Approved
$2,655,343.00
$526,115.00
04/17/2023
Professional Liability
1.0000
1
$2,655,343.00
$526,115.00
04/17/2023
Geo Rules Caller Type
None
Submittal —Received
$2,655,343.00
$526,115.00
04/17/2023
Plan Note added
$2,655,343.00
$526,115.00
04/17/2023
Completed
No
Yes
$2,655,343.00
$526,115.00
04/17/2023
Complete Date
[none]
4/17/2023
$2,655,343.00
$526,115.00
04/17/2023
Item Review Status ID
Under Review
Requires Resubmission
$2,655,343.00
$526,115.00
04/17/2023
Submittal Status ID
Under Review
Requires Resubmission
$2,655,343.00
$526,115.00
04/21/2023
Attachment added
$2,655,343.00
$526,115.00
04/21/2023
Professional Liability
1.0000
1
$2.655,343.00
$526,115.00
04/21/2023
Geo Rules Caller Type
None
Submittal —Received
$2,655,343.00
$526,115.00
04/21/2023
Plan Note added
$2,655,343.00
$526,115.00
Plan Submittal Item Review (Risk Management
Coordinator)
Plan Submittal Item Review (Risk Management
Coordinator)
Plan Submittal Item Review (Risk Management
Coordinator)
Plan Submittal Item Review (Risk Management
Coordinator)
Plan Submittal Item Review (Risk Management
Coordinator)
Plan Submittal Item Review (Risk Management
Coordinator)
Plan Submittal Item Review (Risk Management
Coordinator)
Plan Submittal Item Review (Risk Management
Coordinator)
Plan submittal text: (12/22/2022)
Plan (PUR-2023-17067)
Plan (PUR-2023-17067)
Plan Submittal Item Review (Risk Management
Coordinator)
Plan Submittal Item Review (Risk Management
Coordinator)
Plan Submittal Item Review (Risk Management
Coordinator)
Plan Submittal Item Review (Risk Management
Coordinator)
Plan submittal text: (12/22/2022)
Plan (PUR-2023-17067)
Plan (PUR-2023-17067)
Plan note text: (Limit on Commercial General
Liability is listed as $1M on the certificate and
there is a requirements of $2M on the
contract.)
Plan Submittal Item Review (Risk Management
Coordinator)
Plan Submittal Item Review (Risk Management
Coordinator)
Plan Submittal Item Review (Risk Management
Coordinator)
Plan submittal text: (4/11/2023)
Attachment (PUR-17067 ACORD Form
20230420-161050. pdf)
Plan (PUR-2023-17067)
Plan (PUR-2023-17067)
Plan note text: (Insurance documents are
attached and approved)
April 21, 2023 Page 3 of 5
12/15/2022
Start Date
[none]
12/15/2022
$2,655,343.00
$526,115.00
12/15/2022
Workflow Status
Not Started
Started
$2,655,343.00
$526,115.00
12/15/2022
Assigned User ID
Alvarez, Marta
Spear, Aubrey
$2,655,343.00
$526,115.00
12/22/2022
Attachment added
$2,655,343.00
$526,115.00
12/22/2022
Professional Liability
1.0000
1
$2,655,343.00
$526,115.00
12/22/2022
Geo Rules Caller Type
None
Submittal —Received
$2,655,343.00
$526,115.00
12/22/2022
Attachment added
$2,655,343.00
$526,115.00
12/22/2022
Professional Liability
1.0000
1
$2,655,343.00
$526,115.00
12/22/2022
Geo Rules Caller Type
None
Submittal —Received
$2,655,343.00
$526,115.00
12/22/2022
Professional Liability
1.0000
1
$2,655,343.00
$526,115.00
12/22/2022
Geo Rules Caller Type
None
Submittal —Received
$2,655,343.00
$526,115.00
12/22/2022
Plan Submittal added
$2,655,343.00
$526,115.00
12/22/2022
Start Date
12/21/2022
12/22/2022
$2,655,343.00
$526,115.00
12/22/2022
Workflow Status
Not Started
Started
$2,655,343.00
$526,115.00
12/22/2022
Plan Workflow Step Action at
$2,655,343.00
$526,115.00
Tommy Carpenter
Changed On
Description
Before
After
12/27/2022
Professional Liability
1.0000
1
12/27/2022
Geo Rules Caller Type
None
Submittal —Received
12/27/2022
Completed
No
Yes
12/27/2022
Complete Date
[none]
12/27/2022
12/27/2022
Item Review Status ID
Under Review
Approved
12/27/2022
Passed
No
Yes
12/27/2022
Submittal Status ID
Under Review
Approved
Plan workflow step action text: (Budget
Director)
Plan workflow step action text: (Budget
Director)
Plan Submittal Item Review (Purchasing
Approval)
Attachment (Insurance Reqs Portal RFQ.docx)
Plan (PUR-2023-17067)
Plan (PUR-2023-17067)
Attachment (insurance Reqs Updated
RFQ.docx)
Plan (PUR-2023-17067)
Plan (PUR-2023-17067)
Plan (PUR-2023-17067)
Plan (PUR-2023-17067)
Plan submittal text: (12/2212022)
Plan workflow step action text: (Risk
Management Coordinator)
Plan workflow step action text: (Risk
Management Coordinator)
Plan workflow step action text: (Risk
Management Coordinator)
Current Balance
Cost of Good/Services
Additional Info
$2,655,343.00
$526,115.00
Plan (PUR-2023-17067)
$2,655,343.00
$526,115.00
Plan (PUR-2023-17067)
$2,655,343.00
$526,115.00
Plan Submittal Item Review (Facility
Management)
$2,655,343.00
$526,115.00
Plan Submittal Item Review (Facility
Management)
$2,655,343.00
$526,115.00
Plan Submittal Item Review (Facility
Management)
$2,655,343.00
$526,115.00
Plan Submittal Item Review (Facility
Management)
$2,655,343.00
$526,115.00
Plan submittal text: (12/20/2022)
April 21, 2023 Page 5 of 5
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos i - a and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos 1, 2, 3, 5, and 6 if there are no interested parties
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2023-999012
Ratliff Utilities
Waxahachie, TX United States
Date Filed:
03/27/2023
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed
City of Lubbock
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
17067
Water Meter Infrastructure and Meter Box Installation
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2023-999012
Date Filed:
03/27/2023
Date Acknowledged:
03/27/2023
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Ratliff Utilities
Waxahachie , TX United States
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
17067
Water Meter Infrastructure and Meter Box Installation
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
5
Check only if there is NO Interested Party.
X
6
UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.3ac88bc0