HomeMy WebLinkAboutResolution - 2019-R0261 - Stewart And Stevenson - 07/23/2019Resolution No. 2019-RO261
Item No. 6.24
July 23, 2019
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, Service Contract No. 14713 for Maintenance and
Repair of Fixed Generators at Various Locations as per RFP 19-14713-SG, by and between
the City of Lubbock and Stewart and Stevenson, of Lubbock, Texas, and related documents.
Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein
and shall be included in the minutes of the City Council.
Passed by the City Council on July 23, 2019
DANIEL M. POPE, MAYOR
ATTEST:
Rebe ca Garza, City Secre ry
APPROVED AS TO CONTENT:
r
Mark earwood, Assis ant City Manager
APPROVED AS TO FORM:
A Awuk
K 11i Leisure, Assistant City Attorney
ccdocsiRES.Contract 14713 Maintenance and Repair of Fixed Generators at Various Locations
June 26, 2019
Resolution No. 2019-RO261
Contract 14713
City of Lubbock, TX
Maintenance and Repair of Fixed Generators at Various Locations
Service Agreement
This Service Agreement (this "Agreement") is entered into as of the 23rd day of July 2019
("Effective Date") by and between Stewart and Stevenson (The Contractor), and the City of Lubbock, TX
(the "City").
RECITALS
WHEREAS, the City has issued a Request for Proposals, Maintenance and Repair of Fixed
Generators at Various Locations.
WHEREAS, the proposal submitted by the Contractor has been selected as the proposal which best
meets the needs of the City for this service; and
WHEREAS, Contractor desires to perform as an independent contractor to provide Maintenance
and Repair of Fixed Generators at Various Locations, upon terms and conditions maintained in this
Agreement; and
NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City
and Contractor agree as follows:
City and Contractor acknowledge the Agreement consists of the following exhibits which are
attached hereto and incorporated herein by reference, listed in their order of priority in the event of
inconsistent or contradictory provisions:
1. This Agreement
2. Exhibit A — General Requirements
3. Exhibit B — Best and Final Offer
4. Exhibit C — Insurance
Scope of Work
Contractor shall provide the services that are specified in Exhibit A. The Contractor shall comply with all
the applicable requirements set forth in Exhibit B and C attached hereto.
Article 1 Services
1.1 The contract shall be for a term of one year, with the option of two, one-year extensions,
said date of term beginning upon formal approval. All stated annual quantities are
approximations of usage during the time period to be covered by pricing established by this
bid. Actual usage may be more or less. Order quantities will be determined by actual need.
The City of Lubbock does not guarantee any specific amount of compensation, volume,
minimum, or maximum amount of services under this bid and resulting contract. The
Contractor must maintain the insurance coverage required during the term of this contract
including any extensions. It is the responsibility of the Contractor to ensure that valid
insurance is on file with the Purchasing and Contract Management Department as required
by contract or contract may be terminated for non-compliance.
1.2 The Contractor shall not assign any interest in this Agreement and shall not transfer any
interest in the Agreement, whatsoever, without prior consent of the City.
1.3 All funds for payment by the City under this Agreement are subject to the availability of an
annual appropriation for this purpose by the City. In the event of non -appropriation of funds
by the City Council of the City of Lubbock for the goods or services provided under the
Agreement, the City will terminate the Agreement, without termination charge or other
liability, on the last day of the then -current fiscal year or when the appropriation made for
the then -current year for the goods or services covered by this Agreement is spent,
whichever event occurs first. If at any time funds are not appropriated for the continuance
of this Agreement, cancellation shall be accepted by the Contractor on 30 days prior written
notice, but failure to give such notice shall be of no effect and the City shall not be
obligated under this Agreement beyond the date of termination.
1.4 This contract shall remain in effect until the first of the following occurs: (1) the expiration
date, (2) performance of services ordered, or (3) termination of by either party with a 30 day
written notice. The City of Lubbock reserves the right to award the canceled contract to the
next lowest and best bidder as it deems to be in the best interest of the city.
Article 2 Miscellaneous.
2.1 This Agreement is made in the State of Texas and shall for all purposes be construed in
accordance with the laws of said State, without reference to choice of law provisions.
2.2 This Agreement is performable in, and venue of any action related or pertaining to this
Agreement shall lie in, Lubbock, Texas.
2.3 This Agreement and its Exhibits contains the entire agreement between the City and
Contractor and supersedes any and all previous agreements, written or oral, between the
parties relating to the subject matter hereof. No amendment or modification of the terms of
this Agreement shall be binding upon the parties unless reduced to writing and signed by
both parties.
2.4 This Agreement may be executed in counterparts, each of which shall be deemed an
original.
2.5 In the event any provision of this Agreement is held illegal or invalid, the remaining
provisions of this Agreement shall not be affected thereby.
2.6 The waiver of a breach of any provision of this Agreement by any parties or the failure of
any parties otherwise to insist upon strict performance of any provision hereof shall not
constitute a waiver of any subsequent breach or of any subsequent failure to perform.
2.7 This Agreement shall be binding upon and inure to the benefit of the parties and their
respective heirs, representatives and successors and may be assigned by Contractor or the
City to any successor only on the written approval of the other party.
2.8 All claims, disputes, and other matters in question between the Parties arising out of or
relating to this Agreement or the breach thereof, shall be formally discussed and negotiated
between the Parties for resolution. In the event that the Parties are unable to resolve the
claims, disputes, or other matters in question within 30 days of written notification from the
aggrieved Party to the other Party, the aggrieved Party shall be free to pursue all remedies
available at law or in equity.
2.9 At any time during the term of the contract, or thereafter, the City, or a duly authorized
audit representative of the City or the State of Texas, at its expense and at reasonable times,
reserves the right to audit Contractor's records and books relevant to all services provided to
the City under this Contract. In the event such an audit by the City reveals any errors or
overpayments by the City, Contractor shall refund the City the full amount of such
overpayments within 30 days of such audit findings, or the City, at its option, reserves the
right to deduct such amounts owing the City from any payments due Contractor
2.10 The City reserves the right to exercise any right or remedy to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a
court of competent jurisdiction. Further, the City shall not be subject to any arbitration
process prior to exercising its unrestricted right to seek judicial remedy. The remedies set
forth herein are cumulative and not exclusive, and may be exercised concurrently. To the
extent of any conflict between this provision and another provision in, or related to, this do.
2.11 The Contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent
be given, the Contractor shall insure the Subcontractor or shall provide proof of insurance
from the Subcontractor that complies with all contract Insurance requirements document,
this provision shall control.
2.12 Contractor acknowledges by supplying any Goods or Services that the Contractor has read,
fully understands, and will be in full compliance with all terms and conditions and the
descriptive material contained herein and any additional associated documents and
Amendments. The City disclaims any terms and conditions provided by the Contractor
unless agreed upon in writing by the parties. In the event of conflict between these terms
and conditions and any terms and conditions provided by the Contractor, the terms and
conditions provided herein shall prevail. The terms and conditions provided herein are the
final terms agreed upon by the parties, and any prior conflicting terms shall be of no force
or effect.
2.13 Pursuant to Section 2270,002 of the Texas Government Code, Respondent certifies that
either (i) it meets an exemption criteria under Section 2270.002; or (ii) it does not
boycott Israel and will not boycott Israel during the term of the contract resulting from
this solicitation. Respondent shall state any facts that make it exempt from the boycott
certification in its Response.
2.14 SB 252 prohibits the City from entering into a contract with a vendor that is identified by
The Comptroller as a company known to have contracts with or provide supplies or
service with Iran, Sudan or a foreign terrorist organization.
-----INTENTIONALLY LEFT BLANK-----
IN WITNESS 'WHEREOF, the parties hereto have caused this Contract to be executed the day and
year first above written. Executed in triplicate.
CITY OF LUBB K
BY:
Daniel M. Pope, Mayor
ATTEST:
Rebec Garza, City Secirelmu
AP ROVED AS TO CONTENT:
Billy Taylor, Director o Fleet Services
APP50YED AS TO FORM
Kelli Leisure, Assistant City Attorney
C.
Authqized Representative
Print Name
Address
City, State, Zip Code
Exhibit A
City of Lubbock, TX
RFP 19-14713-SG
Maintenance and Repair of Fixed Generators at Various Locations
11. GENERAL REQUIREMENTS
Specifications
1.0 GENERAL
1.1 The City of Lubbock owns and operates generators of various sizes and kilowatt ratings in
order to provide backup electrical power for critical equipment at a number of principal City
facilities.
1.2 The intent of these specifications is to secure the services of local factory authorized service
center that is actively engaged in field repair and service of generators.
1.3 All work and equipment shall be furnished as outlined within these specifications.
1.4 Vendor shall furnish their own equipment and tools to perform all manufacturer authorized
service work and/or repair when warranted.
1.5 Vendor shall meet the requirements of the City of Lubbock for insurance.
1.6 Vendor shall comply with security policies in place by the City of Lubbock.
1.7 The contract shall be for a term of one year, with the option of two, one-year extensions,
said date of term beginning upon formal approval. All stated annual quantities are
approximations of usage during the time period to be covered by pricing established by this
bid. Actual usage may be more or less. Order quantities will be determined by actual need.
The City of Lubbock does not guarantee any specific amount of compensation, volume,
minimum, or maximum amount of services under this bid and resulting contract. The
Contractor must maintain the insurance coverage required during the term of this contract
including any extensions. It is the responsibility of the Contractor to ensure that valid
insurance is on file with the Purchasing and Contract Management Department as required
by contract or contract may be terminated for non-compliance
1.8 No modification, alteration, or waiver of any condition of this specification and any
amendments shall be valid unless in writing and executed by City of Lubbock and
Contractor.
1.9 Contractor must comply with all laws, regulations, requirements, and guidelines applicable
to a Contractor providing these services to the City of Lubbock as these laws, regulations,
requirements, and guidelines currently exist and as they are amended throughout the term of
this Contract. The City of Lubbock reserves the right, in its sole discretion; to unilaterally
amend this Contract throughout its term to incorporate any modifications necessary for the
City of Lubbock's or Contractor's compliance will all applicable State and federal laws and
regulations.
1.10 Except as provided in Section 1.9 of this specification, this Contract may be amended only
upon written agreement between the City of Lubbock and Contractor; however, any
amendment of this Contract that conflicts with the laws of the State of Texas shall be void
ab initio.
2.0 SCOPE OF WORK
2.1 These specifications will address three specific types of service work that are required for
this contract. The first level of service is an inspection to be performed semi-annually, as
requested by the department. The second level is a full maintenance service performed
annually. The third level of service is a bi-annual load bank test that will be scheduled at the
request of the city department representative. These items will be addressed in greater detail
within these specifications. The generators being considered are listed on the spreadsheet,
attached.
2.2 Vendor shall coordinate all service activities with the appropriate City representative. A
mutually agreeable service schedule shall be developed prior to performing service work.
2.3 Vendor shall supply a field service report that includes a general inspection and maintenance
checklist on condition and recommendations for correction where warranted prior to
administering repair work.
3.0 EVALUATION CRITERIA
3.1 The following criteria will be used to evaluate and rank submittals:
a) Local service center and proposed response time after notification of emergency repairs
needed. (25 Points)
b) Experience, as well as prior performance with City and/or other references. (30 Points)
c) Price Sheet. (45 Points)
4.0 PROPOSAL FORMAT
a) Proposals should provide a straightforward, concise description of the Offeror's
capabilities to satisfy the requirements of the RFP. Emphasis should be on
completeness, clarity of content, and conveyance of the information requested by the
City.
b) The proposal should be bound in a single volume where practical. All documentation
submitted with the proposal should be bound in that single volume.
c) If the proposal includes any comment over and above the specific information requested
in the RFP, it is to be included as a separate appendix to the proposal.
d) The proposal must be organized into the following response item sections and submitted
in an indexed binder.
TAB A Experience
1. Briefly introduce your company, providing a summary of the business history,
locations and business hours.
2. Identify the staff members that will be handling the City's Account.
3. Describe the experience your company has with the maintenance and repair of
fix generators.
4. Are Technicians servicing or repairing of the generators certified? What type of
certifications?
TAB B Price Sheet
1. Contractor must complete the Price Sheet. Cost for furnishing the material, equipment,
labor and everything necessary for providing the service at various locations must be
listed.
2. All pricing submitted in the proposal shall include expenses that will be required
during the course of this contract. Vendor shall submit total pricing for all
services, materials, labor, and other expenses that can be reasonably
anticipated for the services outlined in these specifications. Vendor shall not
increase pricing for any of these items during the time this contract remains in
effect. It is not necessary to provide this information separately but each Vendor
must consider these items as a part of their Proposal.
TAB C Emergency Repairs
Describe how your company will handle emergency repairs.
TAB D Qualifications
Describe Offeror's understanding of the services to be provided. Include any
additional information believed necessary that is not requested elsewhere in the RFP.
Describe the Offeror's methodology for handling errors and omissions.
TAB E Conflict of Interest
Disclosure of any obligations posing a potential conflict of interest, including
service on City boards and/or commissions and any current contracts with the
City of Lubbock. This would apply to Offeror's and subcontractor(s)
contracted by the Offeror.
TAB F References
Provide references for similarly services from five current business /agencies
including the name of the businessiagency, contact name, telephone, fax and email
address.
5.0 PREVENTIVE MAINTENANCE INSPECTION - (PMI)
5.1 Each generator shall be inspected semi-annually, if authorized by the department. If
requested, scheduling for services shall be coordinated through the appropriate City
representative at least ten (10) business days prior to work being performed.
5.2 Upon completion of service, immediate repair(s) identified must employ replacement parts
exactly to manufacturer specifications as prescribed by brand name generator.
5.3 When applicable, PMI service shall include but not be limited to the following:
• Inspect engine oil and coolant for proper levels and condition
• Inspect air filter(s) and crank case breathers
• Inspect and adjust belts, as required
• Inspect generator set for loose, bare, or broken wiring or connections
• Inspect generator bearings, slip rings, vibration isolators
• Inspect air and exhaust system including air inlet system, exhaust manifold, valves and
valve rotators, and exhaust duct
• Inspect operation of control panel and all associated metering devices including
voltmeter, ammeter, frequency meter, circuit breaker, and starting controls
• Inspect governor operation, stability and linkage
• Inspect fuel tanks, fuel pumps and fuel lines for leaks or damage
• Inspect engine, heaters, radiator, hoses and heat exchanger for leaks and condition
* Inspect inlet screen if water is supplied from a source other than a radiator
• Inspect condition of batteries (load test) electrolyte level and charge rate, and replace as
needed
• Start and run engine. Check engine operating temperature and all gauges for
functionality and proper operation.
• Inspect unit for proper frequency/speed, voltage and amperage
• Submit a written report advising of any further work required
• All leaks shall be noted on the report. If any leaks are detected, the technician shall wipe
clean and properly dispose of any leak spillage before the departure from the job site.
6.0 FULL MAINTENANCE SERVICE — (FMS)
Each generator listed in this project shall receive a Full Maintenance Service once every 12 months.
All scheduling for services shall be initiated by the Vendor and coordinated through the appropriate
City representative at least ten (10) business days prior to work being performed. When applicable,
FMS shall include, but not be limited to, the following:
• PMI
• Replace engine lubricating oil and remove used oil from premises
• Replace oil, fuel and coolant filters, add corrosion inhibitor as needed
• Natural gas/LPG fueled engines — inspect spark plugs, spark plug wires, and rotor and
cap and replace as needed
• Replace air filter and crankcase breathers as needed
• Adjust and replace belts as needed
• Inspect generator for loose, bare, or broken wiring or connections
• Inspect coolant for proper levels and condition
• Inspect all hoses and belts, replace as needed. Belts shall be tightened to OEM standards.
• Change block heater and thermostats, as recommended by the manufacturer
• Inspect water pump
• Check fuel system including fuel lines, connections, and hoses; drain any water from
separator, and check fuel pressure.
• Check air and exhaust system including air inlet system, exhaust manifold, valves and
valve rotators, exhaust duct
• Check starting system including batteries, connections, battery charger, and starting
motor
• If any leaks are detected, technician shall wipe clean and properly dispose of any leak
spillage and any fluids that may be spilled during FMS service before departure from the
job site.
• If the technician notices a potential hazardous leak, the COL should be notified
immediately.
• Submit a written report advising of any further work required
• All leaks shall be noted on the report. If any leaks are detected, the technician shall wipe
clean and properly dispose of any leak spillage before the departure from the job site.
7.0 LOAD BANK TESTING
7.1 Each generator shall be scheduled a Load Bank Test at the request of the city department
representative. This test shall be performed immediately after the FMS has been completed
and shall be within the same time period.
7.2 All scheduling for Load Bank Testing work shall be initiated by the Vendor and coordinated
through the appropriate City representative at least thirty calendar days prior to work being
performed. Contact information for departmental generators will be given at the City's pre -
award meeting.
7.3 All scheduled generators shall receive a full test for two (2) continuous hours. As minimum,
these generators shall receive a test at intervals of approximately 25%, 50%, 75%, and
100% load. The 1250 kW and 1750kW generators shall each receive testing for four (4)
continuous hours. As minimum, these generators shall receive a test at intervals of 25%,
50%, 75%, and 100% load, one (1) hour each interval.
7.4 During the Load Bank Test for all scheduled generators, recording shall be made in 15
minute intervals for the following parameters, as minimum:
• Volts
• Amps
• Hertz
• RPM
• Hour meter reading
• Oil Pressure
• Temperature
• Battery Voltage
• kW
7.5 All recorded information shall be presented on a spreadsheet format along with the generator
information, generator ID #, V# (if equipped), and date. This information shall be provided
upon completion of all tests performed under this contract. Information shall be furnished to
the City within thirty (30) calendar days of the final test date.
7.6 If any transformers are required to perform Load Bank Testing, it is understood that the
Vendor shall provide such transformers at no additional cost to the City outside the scope of
this contract.
7.7 In addition to Load Bank Testing, the following maintenance procedures shall be performed,
and pricing shall be included in the Load Bank Testing:
• Radiators shall be flushed and refilled with new coolant according to manufacturer
recommendations to provide freeze and boil protection
• Replace all hoses and belts on all listed units
8.0 PREVENTIVE MAINTENANCE SERVICE SITES
8.1 Please see the list of generators to be included in this RFP on Attachment.
8.2 Technician(s) shall remove all debris, discarded fluids and properly dispose of all used upon
completion of PMI, FMS, and Load Bank Testing performed at each job site.
9.0 LOAD BANK TESTING SITES
9.1 Every two (2) years, the Vendor shall coordinate scheduling activities with the appropriate
City representative in order to perform load bank testing.
9.2 All Stationary units must be serviced at their respective locations.
10.0 ADDITIONAL REPAIRS
10.1 If the technician discovers repair work is necessary for proper operation during PMI, FMS,
or Load Bank Testing, the repair item(s) will be discussed with the appropriate City
representative for evaluation. If authorization to repair is granted, the repair work will need
to be performed by the factory trained technician.
10.2 Cost estimates shall be provided to the appropriate City representative prior to repair work
performed.
10.3 The City shall maintain the right to obtain offers for all repair work if the Vendor submits a
cost estimate that appears excessive.
10.4 As a part of the Proposal for this contract, each Vendor shall also guarantee that all repair
parts will be priced competitively at below list price levels.
10.5 All repair work authorized by the City shall be performed in a timely manner. Vendor shall
complete all repair work and shall ensure the generator unit(s) are operating properly.
10.6 Under no circumstances shall the technician remove or bypass safety devices, guards, or
shields that would compromise the safety of personnel or jeopardize proper operation of the
equipment when service is complete.
11.0 EMERGENCY REPAIRS
11.1 During the time this contract remains in effect, the vendor shall provide emergency repair
services upon request by the City's representative.
l 1.2 When possible, all work shall be performed during normal business hours, Monday through
Friday between 8:00 A.M and 5:00 P.M. However, situations could arise that may require
immediate assistance during nights, weekends, or holidays. Vendor shall maintain a
commitment to provide repair services during the entire term of this contract. Regular and
overtime rates shall be clearly stated in the proposal and shall include all labor, truck, and
equipment costs. Replacement items shall be quoted as the need arises. The vendor agrees
that these stated charges shall apply when invoices are prepared.
12.0 VENDOR QUALIFICATIONS
12.1 Vendor must provide technician(s) that are highly skilled with repair, setup, diagnostics, and
PM work associated with the generators listed herein.
12.2 Technicians shall provide their own tools and supplies at each job site.
12.3 Technicians shall perform all services in a timely manner to minimize the time in which
each generator is out of service.
12.4 Technicians shall be required to remove all debris, discarded parts and material, discarded
waste oil, coolant, and other fluids from each job site. Proper disposal is the responsibility of
the technician.
12.5 All pricing submitted in Vendor's proposal shall include expenses that will be required
during the course of this contract. Vendor shall submit total pricing for all services,
materials, labor, and other expenses that can be reasonably anticipated for the services
outlined in these specifications. Vendor shall not increase pricing for any of these items
during the time this contract remains in effect. It is not necessary to provide this information
separately but each Vendor must consider these items as a part of their Proposal.
12.6 Each Vendor submitting a Proposal for this contract must supply information regarding the
experience of their company and the technicians employed by them. This information is to
be submitted with the proposal submittal.
Exhibit B
City of Lubbock, TX
RFP 19-14713-SG
Maintenance and Repair of Fixed Generators at Various
Locations
Best and )Final Offer
In compliance with the Request For Proposal, the undersigned Offeror having examined the Request For Proposal and
Specifications, and being familiar with the conditions
to be met, hereby submits the following Proposal for furnishing the
material, equipment, labor and everything necessary for providing the items listed below
at the locations and for the prices set forth on this form. The Request for Proposal 17-13362-SG
and agrees to deliver
is by reference
said items
incorporated
in this contract. The Pro osaI Form must be com feted in blue or black in or by writer.
ANNUAL
SEMI- ANNUAL
ITEM QTY * U/M DESCRIPTION ANNUAL ANNUAL gull
B1 ANNUAL
Load Bank
Contract PRICE
Inspection, Full
Inspection Inspection
P Maintenance
Testing only,
Maintenance and
as required
Load Bank
A. B. C. D. g.=Ez2 G.
H
Testing
I.=F+G+H
Cummins 1,000
l 1 EA KW,Mode] $342 72 $685.44 $5 175.88
DFHD- 5774238 ,
$725.20
$6,586.52
as specified
Onan/Cummins
2 1 EA 150 KW Model $342.72 $685.44 $1 639.22
DGFA-3371218 as ,
$620.83
$2,945.49
specified
Caterpillar 600
3 1 EA KW, Model 3412 $342.72 $685.44 $3,288.22
$794.78
$4,768.44
as specified
Kohler 475 KW
4 I EA Model SOoltEazv as $342.72 $685.44 $726.04
$655.62
$2,067.10
specified
Caterpillar 120
s IT EA KW Model6as
D 125- 6 $342.72 $695.44 $1,140.55
$655.52
$2,481.51
s ccificd
Genemc 100 KW
li EA Model $342:72 $685.44 $1,079.40
7703260100as
$655.52
$2,420.36
specified
Caterpillar 80
7 1 EA KW Model D80- $342.72 $685.44 $1,002.45
6 as specified
$655.52
$2,343.4I
Caterpillar 90KW
8 1 EA Model90-938 as $342.72 $685.44 $1,274.23
$794.75
$2,754.42
specified
Stewart &
Stevens 250 KW
del
9 1 EA Vo926DTA- $342.72 $685.44 $2,493.09
$652.52
$3,831.05
2505E as
specified
Generac 350 KW
10 I EA Model 7899070100 as $342.72 $685.44 $1, 698.82
1,212.26
$3,596.52
specked
ANNUAL
SEMI- ANNUAL BI-ANNUAL Contract PRICE
ITEM QTY ' U/M DESCRIPTION ANNUAL AAA' Full Load Bank Inspection, Full
Inspection Inspection Maintenance Testing only, Maintenance and
as required Load Bank
A. B. C Testing
U. E. F--Ea2 G. H 1.=F+G+II
Stewart &
Stevens 200 KW
u ! EA Model $342.72 $685.44 $1,584.17 $655.62
6GDT200SD as $2,925.23
ecified
Gencrac 150 KW
12 1 EA Model .
72 $342.$685.44 $792.73 $65562
9'f 15068K1�rlvly $2,133.79
A as specified
Cummins 200
KW Model
13 t EA NT335GS as $342.72 $685.44 $1,876.99 $586.04
$3,148.47
s cified
Olympia 100 KW
14 1 EA Model PL00PL as $342.72 $685.44 $1 051.16 $725.20
specified $2,461.$Q
Caterpillar 150
15 1 EA AMPS Mode! $342.72 $685.44 $981.54 $516.46 $2,183.44
3304 as specified
Kato 10 KW
16 ! EA ModelIOFPW4 $342.72 $685.44 $703.75 $551.25
as specified $1,940.44
Yamaha 60 KW
17 I EA Model EF6000 as $342.72 $685.44 $726.04
specified $586.04 $I,997.52
Caterpillar 400
18 l EA KW Model C15 $342.72 $685.44 $19771.61 $829.57 $3,286.62
as specified
Olympian 50 KW
19 1 EA Model D50P1 as $342.72 $685.44 $726.04 $586.04 $i,997.52
specified
Olympian 50 KW
20 1 EA Model D50PI as $342.72 $685.44 $1,033.62 $864.36
specified $2,5$3.42
Olympian 50 KW
21 1 EA Model D50P1 as $342.72 $685.44 $1,030.82 $829.57 $2,545.83
specked
Caterpillar 1250
22 1 EA KW Model 3512 $342.72 $685.44 $6,521.45 $8,097.74 $15,304.63
as specified
23 1 EA Model DIXH15
$342.72 $685.44 $1,078.85 $586.04 $2,350.33
as specified
Ofi'eror's Initials
ANNUAL
ITEM QTY * UIM
DESCRIPTION
SEMI-
ANNUAL
ANNUAL
ANNUAL
Pull
BI ANNUAL
Lend Bank
Contract PRICE
Iinspection, Full
Inspection
Inspection
Maintenance
Test1°g °RTy�
Maintenanceand
as required
Load Bank
A. rl~ G
D.
E.
�. = E : Z
G.
g
Testing
1.=F+G+H
Caterpillar 1250
24 I EA
KW Model 3512
$342.72
$685.44
$3,720.42
$1,073.10
$5,478.96
as specified
25
Caterpillar 400
1 EA
KW Model C15
$342.72
$685.44
$726.04
$586.04
$1,997.52
as specified
Caterpillar 155
26 1 EA
KW Model SR-4
$342.72
$685.44
$2,703.49
$586.04
$3,974.97
as specified
Caterpillar 1250
27 1 EA
KW Model 3512
$342.72
$685.44
$5,703.49
$8,097.74
$14,486.67
as specified
OIympian 17 KW
28 I .EA
Model DIXHIS
$342.72
$685.44
$1,054.83
$655.62
$2,395.89
as specified
Cummins 1750
KW Model
29 L EA
DQKAA-
$342.72
$685.44
$5,223.53
$8,097.74
$14,006.71
7364865 as
s ecificd
Caterpillar 1250
30 I EA
KW Model 3512
$342.72
$686.44
$5,500.18
8,097.74
$14,283.36
as specified
Olympian 17 KW
31 I EA
Model WXH1S
$342.72
$685.44
$884.16
$655.62
$2,225.22
as specified
Onan 60 KW
32 I EA
Model GGHE-
5635611 as
$342.72
$685.44
$726.04
$586.04
$1,997.52
ecified
Onan 100 KW
33 L EA
Model
IOOGDBL331 IA
$342.72
$685.44
$1 777.72
,
$655.62
$3,11$.7$
as specified
Stewart &
Stevenson 100
34 1 EA
KW Model
$342.72
$685.44
$2, I41.07
$655.62
$3,482.13
G415JAY-002 as
specified
Multiquip 85 KW
35 I EA
Model DCAS555Kas
$342.72
$685.44
$i,485.94
$655.62
$2,827.00
specified
Multiquip 85 KW
36 I EA
Model
DCAS555K as
$342.72
$685-44
$1,538.10
$655.62
$2,879.16
s cified
OVERALL TOTAL Items 1 through 36:
$YJr] y840.1( 8
Offerors Initials
City of Lubbock, TX
RFP 19-14713-SG
Maintenance and Repair of Fixed Generators at Various Locations
Best and Final Offer
Emergency Generator Repairs Response
Time, Service Fees and Labor Rates
Guaranteed Response Time
When called for emergency repairs, what is the guaranteed response
time?
Emergency Service Cali Fees
2. What is the service call fee for emergency repairs during normal
business hours, Monday- Friday 8:00 A.M. — 5:00 P.M.?
3. at -is the service call fee for emergency repairs outside of normal
business hours?
Emergency Hourly Labor Rate
4. What is the hourly labor rate for emergency repairs during normal
business hours, Monday- Friday 8:00 A.M. — 5:00 P.M.?
5. What is the hourly labor rate for emergency repairs outside of normal
business fours?
Guaranteed Response Time
Normally within 2 Hours
Service Call Fee
$ 284,00, 2-Hour Minimum
$ 338.00, 2-Hour Minimum
Hourly Labor Rate
$ 142.00 Hourly
$ 169.00 Hourly
Offeror's Initials
City of Lubbock, TX
Exhibit C
City of Lubbock, TX
RFP 19-14713-SG
Maintenance and Repair of Fixed Generators at Various Locations
Insurance
SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed Insurance Certificate to
the City, which shall be completed by an agent authorized to bind the named underwriter(s) to the coverages, limits, and
termination provisions shown thereon, and which shall furnish and contain all required information referenced or indicated
thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH
CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY.
INSURANCE COVERAGE REQUIRED
SECTION B. The City reserves the right to review the insurance requirements of this section during the effective period of the
contract and to require adjustment of insurance coverages and their limits when deemed necessary and prudent by the City based
upon changes in statutory law, court decisions, or the claims history of the industry as well as the Contractor.
SECTION C. The Contractor shall obtain and maintain in full force and effect for the duration of this contract, and any
extension hereof, at Contractor's sole expense, insurance coverage written by companies approved by the State of Texas and
acceptable to the City, in the following type(s) and amount(s):
TYPE OF INSURANCE
GENERAL LIABILITY
® Commercial General Liability ❑ Other
❑ Claims Made ® Occurrence
❑ W/Heavy Equipment
❑ To Include Products of Completc Operation Endorsements
PROFESSIONAL LIABILITY
AUTOMOTIVE LIABILITY
® Any Auto
❑ Scheduled Autos
❑ Non -Owned Autos
EXCESS LIABILITY
❑ Umbrella Form
.AGE LIABILITY
Any Auto
BUILDER'S RISK
INSTALLATION FLOATER
POLLUTION
CARGO
❑ All Owned Autos
❑ Hired Autos
COMBINED SINGLE LUMIT
General Aggregate $_1,000,000
Products-Comp/Op AGG _
Personal & Adv. Injury
Contractual Liability
Fire Damage (Any one Fire)
Med Exp (Any one Person)
General Aggregate $
Combined Single Limit
Each Occurrence $ 1,000,000
Each Occurrence
Aggregate
Auto Only - Each Accident
Each Accident Aggregate
❑ 100% of the Total Contract Price
❑ 100% of the Total Material Costs
WORKERS COMPENSATION — STATUTORY AMOUNTS OR OCCUPATIONAL MEDICAL AND DISABILITY
EMPLOYERS' LIABILITY $1,000,000
OTHER: COPIES OF ENDOSEMENTS ARE REQUIRED
® City of Lubbock named as additional insured on Awo.'General Liability on a primary and non-contributory basis.
® To include products of completed operations endorsement.
0 Waiver of subrogation in favor of the City of Lubbock on all coverages, except
The City of Lubbock shall be named as an additional insured on a primary and non-contributory basis and shall include waivers
of subrogation on ALL coverages except Professional Liability. All Copies of the Certificates of Insurance and all applicable
endorsements are required.
ADDITIONAL POLICY ENDORSEMENTS
The City shall been, upon request, and without expense, to receive copies of the policies and all endorsements thereto and may
make any reasonable request for deletion, revision, or modification of particular policy terms, conditions, limitations, or
exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the
underwriter of any of such policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to
accomplish such changes in policy coverages, and shall pay the cost thereof.
REQUIRED PROVISIONS
The Contractor agrees that with respect to the above required insurance, all insurance contracts and certificate(s) of insurance
will contain and state, in writing, on the certificate or its attachment, the following required provisions:
a. Name the City of Lubbock and its officers, employees, and elected representatives as additional insureds, (as the interest
of each insured may appear) as to all applicable coverage;
b. Provide for 30 day notice to the City for cancellation, nonrenewal, or material change;
c. Provide for notice to the City at the address shown below by registered mail;
d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees, and elected
representatives for injuries, including death, property damage, or any other loss to the extent same may be covered by
the proceeds of insurance;
e. Provide that all provisions of this contract concerning liability, duty, and standard of care together with the
indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such obligations
within applicable policies.
NOTICES
The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less than 30 days prior
the change, which notice must be accompanied by a replacement CERTIFICATE OF INSURANCE.
All notices shall be given to the City at the following address:
Marta Alvarez, Director of Purchasing and Contract Management
City of Lubbock
1625 l 3" Street, Room 204
Lubbock, Texas 79401
SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor shall not
relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract documents. Neither
shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the Contractor from liability
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
lofi
Complete Nos. 1- 4 and 6 it there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
2019-501923
i Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Stewart and Stevenson
Lubbock, TX United States
Date Filed:
06/07/2019
2 Name of governmental entity or state agency that is a party tot the contract for which the form s
being filed.
City of Lubbock
Date Acknowledged:
06/25/2019
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RFP 19-14713-SG
Maintenance and Repair of Fixed Generators at Various Locations
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
5 Check only if there is NO Interested Party.
x
6 UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
r-urrns provraeu oy t exas tmics uommisslon www.etnics.state.tx.us Version V1.1.39f8039c
CERTIFICATE OF INTERESTED PARTIES FoRM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form. end the cityness., state and country of the business entity's place Certificate Number:
�� 2019-501923
Stewart and Stevenson
Lubbock, TX United States Date �:
Name govern or stare agency a party to corwact s 06107/2019
being filed.
City of Lubbocc pate Ate:
3 Provide the Identification number used by the governmental entity or state agency to track or Identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RFP 19-14713-SG
Maintenance and Repair of Fixed Generators at Various Locations
4 Nature of Interest
Name of Interested Party catty, Stage, country Wace of business) (check appilcable)
Controlling Intermediary
8 check only if Iitere is NO Interested Party.
x
6 uNSWORN DE TION
My name is /no1./Wr.���ls and my date of birth Is
My address is S 4�l,7p- 7g - .. AoLtz
cam) (dty) (ce) (ZIp Code) (tourer)
I declare under penally of perjury that the foregoing is true and conecL
Executed in County, on thep_day of , 20 ff.
��► NATALIE RENEE BUSSEY � (month) ()
Notery Public, State of Texas
Comm. Expires 1031-2022 ez
Notary ID 2248384 Signature of authorized of contracting business entity
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.10=039c