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HomeMy WebLinkAboutResolution - 2023-R0133 - Amendment 2A to Contract 15200 with RS&HResolution No. 2023-RO133 Item No. 6.24 March 7, 2023 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Amendment No. 2A to LBB Contract No. 15200.2, by and between the City of Lubbock and RS&H for IT & Security Revisions at the Customs and Border Relocation at the Lubbock Preston Smith International Airport, and related documents. Said Amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on March 7, 2023 APPROVED AS TO CONTENT: Kelly Campbell, Executive Director of Aviation APPROVED First Assistant City Attorney ccdocs/RES.Amend 2A-RS&H February 16, 2023 Resolution No. 2023-RO133 Customs and Border Protection Facility Relocation - I T & Security Revisions (Amendment 2A) February 1 S, 2023 Lubbock Preston Smith Int'I. Airport 5401 N. Martin Luther King Blvd, Lubbock, TX 79403 LBB Contract No: 15200.2, Amendment 2A RS&H Project No.: 223-1874-002 Prepared by RS&H Inc. at the direction of Lubbock Preston Smith Intl. Airport. SCOPE OF WORK PROJECT DESCRIPTION The City of Lubbock (the Airport) has requested that RS&H (Consultant), under the On -Call Agreement #: 15200 amend the LBB Contract 15200.2 to incorporate IT & Security design revisions which were requested by Customs and Border Protection (CBP) for the relocation of the CBP facility in which construction has already commenced. Based on a revised site assessment, CBP has lowered the physical and IT security standards for the relocated General Aviation Facility (GAF) and no longer requires IT & Security Systems to be connected to its network as previously planned and designed. The Project is currently in construction; therefore, the project design team must revise the design and specifications of the IT and Security System for the new LBB GAF. The Contractor has temporarily withdrawn from procurement of IT and Security Equipment in anticipation of these changes. The construction thus far has included only provisions (conduit) for exterior security items. Interior construction thus far has included only the installation of stud walls that are currently open, pending the resolution of this issue. The following professional disciplines/services/specialties are expected to play a significant role in the development of the Project: » Project Management » Architectural Design » Architecture/Life Safety o Door Hardware » Low Voltage Systems o Communication Systems (IT/Infrastructure, Information Displays, Master Antennae Television System) o Security (Access Control, Video Surveillance, Intrusion Detection) o Addressable Fire Alarm (Mass Notification) The Consultant design team is made up of the following professionals: Consultant/Subconsultant Involvement RS&H Project Management, Architecture, Low Voltage, Construction Services, Resident Project Representative (RPR) Services Customs and Border Protection Facility Relocation - lT & Security Revisions (Amendment 2A) SCOPE OF WORK This proposal is to provide design, bidding assistance, and construction period services for revising security and IT systems designed for the LOB COP GAF. In reference to the 01/1/2023 CBP and Airport Approved Meeting Minutes (Revised 02/08/2023), the scope includes provisions for the following general summary items: • Revise the Physical Access Control System (PACS) design drawings and specs from (Hirsch) connected to CBP Network to be Genetec Security Center connected to the Airport security network via a new wireless connection (from the GAF roof to the terminal building). o Doors will be accessible using Airport Issued Badge restricted to CBP personnel and designated Airport maintenance staff. Revise the Video Management System (VMS) from Vicon connected to the CBP network to be Genetec Omnicast integrated into the Airports Genetec Security Center. Cameras will be programmed to automatically queue up during alarm events within the camera's view. o Revise the video intercom system from the stand-alone network to be connected to the Airport security network and interactions recorded on the VMS. o The design will make provisions for exterior cameras to be shared with the Airport comm center, and CBP logins will be given primary control of any movable (PTZ) cameras. o Interior cameras will be configured in a separate partition and restricted to viewing by CBP personnel when the facility is in operation. After hours, cameras may be viewed by Airport comm center personnel monitoring the facility. o The design will provide video storage with space for a minimum of 30 days of local recording in the LAN room. Revise the design to provide a PACSNMS workstation in the General Office with dual monitors and speakers for local monitoring. Revise the intrusion detection system (IDS) to be monitored by the Airport comm center. o Primary monitoring will be via the Airport network (wireless connection from the GAF roof to the terminal building). o Secondary monitoring — Cellular auto -dialer to the Airport comm center. Revise the LAN Room layout to be divided with a Chain -link Fence and sliding gate (controlled via a restricted key). The Front Half of the room will house the Access Control and video surveillance systems, and the Back Half will support CBP Circuits and data equipment and be restricted to CBP Personnel Access. o Provide space for future radio equipment. o Provide one lockable rack for ACSNMS network equipment. o Provide one full -depth shelf per equipment rack. • Revise the communications drawings to include an analog FAX Line in the General Office. Standard CBP data outlets will be revised to two (2) blue CAT6A outlets on a four (4) position faceplate. White CAT6A outlets for voice communications will be omitted. Customs and Border Protection Facility Relocation 1T & Security Revisions (Amendment 2A) 2 SCOPE OF WORK o An additional WAP data outlet will be added in the electric room for an Airside access point. FIGURE 1: IT & SECURITY PLAN REVISIONS •'� i y 1 . - illy ttit] F _ L4 O PARTULL RRST FLOOR SECURITY KM Funding Expectations — This Project was originally Bid on (04/07/2022) and was awarded to the lowest, most qualified Bidder (Tommy Klein (TK) Construction) for $2,728,000.00. The IT & Security revisions requested by CBP came after the construction project commenced and will require an adjustment to the Consultants compensation and the issuance of a Change Order request to the Contractor. Project Duration — The Project had an original (7) Month construction schedule with a 04/07/2023 Substantial Completion Date and a 06/06/2023 Final Completion Date. The planned IT & Security revisions are expected to extend the construction schedule by (8) weeks. This schedule extension will allow the Consultant team to incorporate the design changes into a revised set of Construction Documents and provide the Contractor time to price and procure items related to the design revisions. Changes in the Consultant's efforts not outlined in this scope may require adjustments to the compensation indicated in this proposal. Customs and Border Protection Facility Relocation !T & Security Revisions (Amendment 2A) 3 SCOPE OF WORK Part A: II PROJECT TASKS TASK 1 100% CONSTRUCTION DOCUMENTS REVISIONS The 100% Construction Documents (Plans and Specifications) will be revised according to the CBP-approved modifications outlined in the Project Description. Specific task items are as follows: Task 1.1 IT & Security Design Revisions The Consultant shall review all IT & Security related revision comments received from (the Airport and CBP) and incorporate applicable comments into plans and specifications to prepare a revised 100% Construction Document set. Task 1.2 LAN Room Plan Revisions The Consultant shall make plan revisions to the LAN Room to create separate CBP LAN Room and Supplemental LAN Room spaces. Task 1.3 Quality Control Review The Consultant shall conduct in-house quality control reviews of this construction document stage submittal. The review shall cover the design plans and technical specifications before submission to the Airport. The Quality Control review will be performed as follows: N Independent OC Review — An independent Architect/Engineer not actively involved in the Project will review for readability, accuracy, appearance, and acceptability. �} Independent Technical Peer Review — for each discipline associated with the Project, an Architect/Engineer not actively involved will review the documents for alignment with design methodologies, calculations, and code compliance. p Constructability Review — a comprehensive look at the Project to ensure alignment between plans and specifications, phasing impacts, [potential conflicts, etc. Discipline Coordination Review — an interdisciplinary review to ensure coordination of elements between disciplines. b BIM Manager Review — review and assessment of the status of the Revit model and ensure proper coordination. Includes clash coordination meeting to be attended by a representative from each discipline. Task 1.4 100% Construction Document Set Revision Submittal The Consultant will prepare and submit the following electronic files to the Airport and CBP: » Drawings (.pdf) Specifications (.pdf) Customs and Border Protection Facility Relocation - IT & Security Revisions (Amendment 2,4) 4 SCOPE OF WORK Task 1.5 100% Construction Document Review Meeting The Consultant shall coordinate and attend one (1) Document Review Meeting (Virtually) with the Airport and CBP to review the revised Construction Document set. Within two (2) weeks of the meeting, the Airport and CPB will provide any additional written comments to the Consultant that may result in minor design revisions for incorporation into the revised construction document set. Task 1.6 Project Management The Consultant will oversee scheduling, resource allocation, monitoring, oversight, direction, and control for all aspects of the team's efforts, including assembly and coordination of all documentation. TASK 2 CONSTRUCTION ADMINISTRATION SERVICES The scope and fee proposed under this task are based upon an estimated extended construction duration of eight (8) weeks. The scope and fee may need to be modified should the construction duration exceed this time. Specific task breakdowns are as follows: Task 2.1 RFI/Substitutions/Submittal Review The Consultant shall review and respond to Request for Information (RFI's), substitution requests, shop drawings, samples, and other submissions furnished by the Contractor and submitted to the Consultant. The Consultant Project Manager shall review and approve as required. The Consultant will utilize Procore for tracking, reviewing, and responding to RFIs and submittals. Submittal review will be limited to the initial review and a single resubmittal. Task 2.2 Construction Progress Meetings & Site Visits The Consultant RPR will be on -site for four (4) meetings. Members of the Consultant Team shall participate in bi-weekly construction coordination meetings throughout the extended construction duration (4 meetings total). All other Consultant Team Members will participate via teleconference except for one (1) Site Visit by Senior Architect paired with a regularly scheduled bi-weekly construction coordination meeting. Task 2.3 Change Directives and Change Notices The Consultant will prepare documentation to issue Change Directives and Change Notices with the approval of the Airport. Changes that require additional design and documentation effort from the Consultant will be handled through an amendment to the contract. No changes will be executed, and no work progress associated with those changes without prior Airport approval. Customs and Border Protection Facility Relocation - lT & Security Revisions (Amendment 2A) 5 SCOPE OF WORK Task 2.4 Project Management The Consultant will oversee scheduling, resource allocation, monitoring, oversight, direction, and control for all aspects of the Consultant team's efforts, including assembly and coordination of all documentation. PartB: III SPECIAL SERVICES Task 3.1 On -Site Resident Project Representation (RPR) The Consultant shall provide an On -Site Representative for Construction to monitor and inspect construction projects to verify that they are built in accordance with specifications, building codes, and contract documentation. IV MEETINGS AND PRESENTATIONS The following meetings and presentations will be attended as Part of this or000sal: Total In -Person Conference Task Presentation / Meeting / Site Visit Meetings/Site Calls/ Meetings Visits Web -Based 1.5 100916 Construction Document Review Meeting 1 0 1 2.2 Construction Progress Meetings & Site Visits 4 1 3 V DELIVERABLES The following deliverables will be submitted as Part of this Pr000sal: Task Deliverable Information Included Format 1.4 100% Construction Document Set Revision Submittal Drawings and Specifications (Revisions will be 'Clouded.") PDF VI ANTICIPATED PROJECT SCHEDULE EXTENSION • Construction Document Set Revisions —14 Calendar Days • QA/QC — 4 Calendar Days • CBP Review Period —18 Calendar Days • Incorporation of CBP Revisions — 4 Calendar Days • Contractor Pricing and Procurement — 28 Calendar Days Customs and Border Protection Facility Relocation -1T & Security Revisions (Amendment 2A) SCOPE OF WORK VII ASSUMPTIONS AND EXCLUSIONS The following assumptions have been made for this Scope of Work: ,f Assumption 1: City, Airport, and CBP will complete a review of the revised construction document set in (10) calendar days. Reviews will be comprehensive, and the revised construction document set will not be finalized and issued to the Contractor until comments are received. Ml Assumption 2: Design revisions will consist of items outlined in the Project Description of this document and the 01/1/2023 CBP and Airport Approved Meeting Minutes (Revised 02/08/2023). ,y Assumption 3: Construction phase services for the design revisions will commence immediately after the Consultant has issued the revised Construction Document set to the Contractor. The following items are excluded from this Scope of Work unless otherwise noted: f> Design Modification beyond what is summarized in the Project Description and the 01/1/2023 CBP and Airport Approved Meeting Minutes (Revised 02/08/2023). » Fees associated with Permitting. �} RS&H will only perform services/work related in any way to PFAS chemicals or substances possibly containing PFAS chemicals (including but not limited to sampling, handling, and remediating) to the extent the Lubbock Preston Smith Int'I. The Airport specifically directs, in writing, RS&H to perform such services/work, and RS&H shall not be liable for the nonperformance of such services/work. VIII PROFESSIONAL SERVICES FEE AND FEE TYPE RS&H will provide Task 1 (Part A) services for a Fixed Lump Sum Fee of $2S,894.S7, a Task 1 and 3 (Part 8) services fee Not to Exceed $22,434.80, a Reimbursable Expense budget of $1,227.00 for a total of $49,SS6.37. See Attachment B for a breakdown of costs. Should scope items/activities/efforts/durations be modified at the request of the Airport or need to be adjusted based on the design/construction schedule, the Consultant Team will need to modify the fee to accommodate the changes. Such changes will be compensated through an amendment (Additional Services requested by the Consultant) to the Task Order or similar vehicle. Effort, fee, and schedule adjustments resulting from a change in scope will be assessed and approved by the Airport before the execution of the change. Customs and Border Protection Facility Relocation IT & Security Revisions (Amendment 2A) 7 SCOPE Of WORK SubmMod by: RMK INC» er silEOX,M& Print Name:Amanda Mrnng1w _ Title: Vie Oresident Cky of Lubbock - Or'-- --:7 Print Name• Title Title Approved as to Canbnt: Py"J"Awl " M L 1 11 Customs and Bader P vkWon facility RWocation - t f & Scoff* Revhigm (4v& dnw# ZV 8 ATTACHMENT. RSSH Lueboc Preston Smith International Airport Customs and Border Protection Facility Relocation -IT a Security Revisions (Amendment 2A) RSBH, INC. SCOPE/TASK TITLE MOA:tt OFFXER aft. WOIEGi bANADER SENgA NLOrREtt APC erEtt '4DY:n �eN ELECTRICAL ENONEER RVR ADYH AM196TNR TOTAL PART A: TASK 1 -100% CONSTRUCTION DOCUMENTS REVISIONS - LUMP SUM i.t ITa Security Design Rsv4bne 2 12 46 1 10974.02 1.2 LAN Room Plan Revisions 2 f 577.42 1,3 Oudity Control Review 4 4 12 24 125A8 IIA 100%Conaauction Document Set Revision Submittal 1 8 7 348.77 1.5 100% Construction Document Renew Meeting 1 3 1012.82: 1.8 IPiw Management 2 1 e 1 2 S 3256.12 SUBTOTAL HOURS RATE TOTAL DIRECT LABOR $ 2 14 9 0 25 81 0 2 3 23.SS45/ S367.82 f288.71 fT88.71 S160.93 I S30285 1 $132.55 1 $189.48 5105.fIO $735.24 S4.041.94 I $2598.39 I SMOO 1 37.57125 1 $10736.55 1 1O.00 f21120 f 25804.57 Tout Pmpowd Fee for TASK I.100% CONSTRUCTION DOCUMENTS REVISIONS - LUMP SUM S 25,694,S7 TASK 2 - CONSTRUCTION ADMINISTRATION SERVICES - NOT TO EXCEED 21 RFUSuWtlrutlonaBut>m" Review 2 8 4 S Z080.22 22 CoraWOtlon Pnxna Meetings a Site Vlds 8 4 f 2830088 2.3 Chanom pnecOvn and Chanoo Notices 2 s S77.42 Z4 Proled Managpentent 18 2 $ 463056 SUBTOTAL HOURS RATE TOTAL DIRECT LABORS 0 28 0 0 0 12 0 B S 10308.08 $367.62 f28B.71 f28a71 S 60.93 f302.65 3132.55 3189.46 $105.80 f0.00 fB.OB3.89 f0.00 SO.00 IDo f1.S90.60 f0.00 1 S633.60 S 10308.08 Trial Pwpowd Fee 1w TASK 2 -CONSTRUCTION ADMINISTRATION SERVICES -NOT TO EXCEED f 10.308.08 PART B: ON -SITE RESIDENT PROJECT REPRESENTATIVE - NOT TO EXCEED 3.1 On.Sls Redden Protect Re ntation (RPR) 64 SUBTOTAL HOURS RATE TOTAL DIRECT LABOR S 0 0 0 1 0 0 0 & 0 S367.62 $288.71 $288.71 1 $160.93 S302AS $132.55 S1BB.48 3105.80 S0.00 $0.00 f0,00 50.00 $0.00 $0,00 ff2.126.72 f0.00 126w72 ToMI Prepewd Fee for ONSRE RESIDENT PROJECT REPRESENTATIVE -NOT TO EXCEED S12,126.7 REIMBURSABLES e OwGS NPAGES REPRODUCTION Sf 60 $O 10 a SETS Perms 0-1 40 Soo 3 S 342A0 Corvemled Doo-ems 40 500 f TOTAL REPRODUCTION S 72. 00 TRAVEL AAena C.0 LoOPM 0 M.W.91 SP-PW x0ay, $750 $75 3180 $60 Senor Ardined-94 V,un 1 1 $750 $75 S0 380 f 885,00 REIMBURSABLES (Not-0D4iXoeM) f 1,217.00 SUMMARY TASK 1-100% CONSTRUCTION DOCUMENTS REVISIONS - LUMP SUM f 25894.57 TASK 2- CONSTRUCTION ADMINISTRATION SERVICES -NOT TO EXCEED f 110.304.08 O 4MTE RESIDENT PROJEtt REPRESENTATIVE -NOT TO EXCEED f 12,126.72 RE1M®UReABLES t4aE:ce40 S 1227.00 TOTAL FOR DESIGN AND CONSTRUCTION SERVICES f 4965647 [TOTAL FOR DESIGN AND CONSTRUCTION SERVICE.