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HomeMy WebLinkAboutResolution - 2023-R0090 - PO 15800009 with Tom's Tree Place 2.28.23Resolution No. 2023-R0090 Item No. 5.2.2 February 28, 2023 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute and on behalf of the City of Lubbock, Purchase Order No. 15800009 for the replacement certain infrastructure in the North Overton Public Improvement District, by and between the C of Lubbock and West Texas Services d/b/a Tom's Tree Place of Lubbock, TX and rela documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fi set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on ATTEST: Garza, City Secretary February 28, 2023 APPROVED AS TO CONTENT: D. u Kos ich, Chie cial Officer APPROVED AS TO FORM: i Leisure, Senior Assistant City Attorney Iccdocs/RES.PurchaseOrd 15800009 NO PID infra. replmnt 1 2.20.23 Page - 1 of 2 City of Lubbock PURCHASE ORDER Date - 2/16/2023 TEXAS Order Number 15800009 000 OP Branch/Plant 158 TO: TOMS TREE PLACE 5104 34TH LUBBOCK TX 79410 SHIP TO: CITY OF LUBBOCK CENTRAL WAREHOUSE 306 MUNICIPAL DRIVE LUBBOCK TX 79408 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: 4f Marta Alvarez. Direct of Purchasing & Contract Management Ordered 2/28/2023 Freight Requested 8/16/2023 Taken By K MORGAN Delivery PER M BALLESTEROS REQ 59907 EXEMPT 252.022 (9)/PUR 17134 If you have any questions about the order, please contact Molly Ballesteros at 806-775-3083 or via email MBallesteros@mylubbock.us Description/Supplier Item Ordered 13' Stresscrete Pole & Fixture 6.000 13' Stresscrete Pole & Fixture 6.000 Replacement Globes 24.000 Non Lit Bollards 5.000 Terms NET DUE ON RECEIPT Unit Cost UM_ Extension _ Request Date 7,500.0000 EA 45,000.00 8/16/2023 8,000.0000 EA 48,000.00 8/16/2023 1,000.0000 EA 24,000.00 8/16/2023 5,650.0000 EA 28,250.00 8/16/2023 Total Order 145,250.00 TLGC Sec 252.022. General Exemptions. (9) paving drainage, street widening, and other public improvements, or related matters, if at least one-third of the cost is to be paid by or through special assessments levied on property that will benefit from the improvements; This purchase order encumbers funds in the amount of $145,250.00 awarded to West Texas Services dba Tom's Tree Place of Lubbock, TX, on February 28 , 2023. The following is incorporated into and made part of this purchase order by reference: Quote dated February 13, 2023, from West Texas Services dba Tom's Tree Place of Lubbock, TX, and Texas Local Government Code 252.022 (9). Resolution # 2023-R0090 CITY OF L B Tray Pay Mho A ST• RebeW Garza, City Secreta City of VLubbock PURCHASE ORDER TEXAS TO: TOMS TREE PLACE 5104 34TH LUBBOCK TX 79410 Page - 2 of 2 Date - 2/16/2023 Order Number 15800009 000 OP Branch/Plant 158 SHIP TO: CITY OF LUBBOCK CENTRAL WAREHOUSE 306 MUNICIPAL DRIVE LUBBOCK TX 79408 INVOICE TO: CITY OF LUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: 4f Marta Alvarez, Directbr of Purchasing & Contract Management Ordered 2/28/2023 Freight Requested 8/16/2023 Taken By K MORGAN Delivery PER M BALLESTEROS REQ 59907 EXEMPT 252.022 (9)/PUR 17134 Ifyou have any questions about the order, please contact Molly Ballesteros at 806-775-3083 or via email MBallesteros@mylubbock.us INSURNACE REQUIRED: Commercial General Liability: $1,000,000 occurrence / $2,000,000 aggregate (can be combined with an Excess Liability to meet requirement). CGL is required in ALL contracts. It is perhaps the most important of all insurance policies in a contractual relationship. It insures the Contractor has broad liability coverage for contractual activities and for completed operations. Workers Compensation and Emulover Liabilitv: Statutory. If the vendor is an independent contractor with no employees and are exempt from providing Workers' Compensation coverage, they must sign a waiver (obtained from COL Purchasing) and include a copy of their driver's license. Employer Liability ($1,000,000) is required with Workers Compensation. Commercial General Liability to include Products — Additional Policies: Completion/OP, Personal and Advertising Injury, Contractual Professional Liability Requirements: $1,000,000 Liability, Fire Damage (any one fire), and Medical Expenses occurrence / $2,000,000 aggregate (any one person). Automotive Liability: Combined Single limit for Any Auto - $1,000,000/occurrence is *The City of Lubbock (including its officials, employees and volunteers) shall be afforded additional insu red status on a primary and non-contributory basis on all liability policies except professional liabilities and workers' comp. *Waivers of Subrogation are required for CGL, AL, and WC. *To Include Products of Completed Operations endorsement. *Carrier will provide a 30-day written notice of cancellation, 10-day written notice for non-payment. *Carriers must meet an A.M. Best rating of A- or better. *Subcontractors must carry same limits as listed above. Rev. 312022 Seller and Buyer agree as follows: ACCEPTANCE OF THIS PURCHASE ORDER PURCHASE ORDER TERMS AND CONDITIONS STANDARD TERMS AND CONDITIONS the Contractor unless agreed upon in writing by the parties. In the event of conflict between the Cntv's terms and conditions and anv terms and conditions provided by the Contractor, the toms and conditions provided herein shall prevail. The terns and conditions providedare herein athe final terms agreed upon by the parties. and any prior conflicting terns shall be of no force or effect. 1. SELLER TO PACKAGE GOODS. Seller will package goods in accordance with good commercial practice. Each shipping container shall be clearly and permanently marked as follows (a) Seller's name and address, (b) Consignee's name, address and purchase order or purchase release number and the supply agreement number if applicable, (c) Container number and total number of containers, e.g. box I of 4 boxes, and (d) the number of the container bearing the packing slip. Seller shall bear cost of packaging unless otherwise provided. Goods shall be suitably packed to secure lowest transportation costs and to conform with requirements of common carriers and any applicable specifications. Buyer's count or weight shall be final and conclusive on shipments not accompanied by packing lists. 2. SHIPMENT UNDER RESERVATION PROHIBITED. Seller is not authorized to ship the goods under reservation and no tender of a bill of lading will operate as a tender of goods. 3. TITLE AND RISK OF LOSS. The title and risk of loss of the goods shall not pass to Buyer until Buyer actually receives and takes possession of the goods at the point or points of delivery. 4. NO REPLACEMENT OF DEFECTIVE TENDER Every tender of delivery of goods must fully comply with all provisions of this contract as to time of delivery, quality and the like. If a tender is made which does not fully conform, this shall constitute a breach and Seller shall not have the right to substitute a conforming tender, provided, where the time for performance has not yet expired, the Seller may reasonably notify Buyer of his intention to cure and may then make a conforming tender within the contract time but not afterward. 5. INVOICES & PAYMENTS. a S e 1 I e r shall submit separate invoices, in duplicate, one each purchase order or purchase release after each delivery. Invoices shall indicate the purchase order or purchase release number and the supply agreement number if applicable. Invoices shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading, and the freight waybill when applicable, should be attached to the invoice. Mail To: Accounts Payable, City of Lubbock, P. 0. Box 2000, Lubbock, Texas 79457. Payment shall not be due until the above instruments are submitted afterdelivery. 6. GRATUITIES. The Buyer may, by written notice to the Seller, cancel this contract without liability to Seller if it is determined by Buyer that gratuities, in the form of entertainment, gifts or otherwise, were offered or given by the Seller, or any agent or representative of the Seller, to any officer or employee of the City of Lubbock with a view to securing a contract or securing favorable treatment with respect to the awarding or amending, or the making of any determinations with respect to the performing of such a contract. In the event this contract is canceled by Buyer pursuant to this provision, Buyer shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by Seller in providing such gratuities. 7. SPECIAL TOOLS & TEST EQUIPMENT. If the price stated on the face hereof includes the cost of any special tooling or special test equipment fabricated or required by Seller for the purpose of filling this order, such special tooling equipment and any process sheets related thereto shall become the property of the Buyer and to the extent feasible shall be identified by the Seller as such. 8. WARRANTY -PRICE. a The price to be paid by the Buyer shall be that contained in Seller's bid which Seller warrants to be no higher than Seller's current process on orders by others for products of the kind and specification covered by this agreement for similar quantities murder similar of like conditions and methods of purchase. In the event Seller breaches this warranty, the prices of the items shall be reduced to the Seller's current prices on orders by others, or in the alternative. Buyer may cancel this contract without liability to Seller for breach or Seller's actual expense. b. The Seller warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for commission, percentage, brokerage, or contingent fee excepting bona fide employees of bona fide established commercial or selling agencies maintained by the Seller for the purpose of securing business. For breach of vitiation of this warranty the Buyer shall have the right in addition to any other right of rights to cancel this contract without liability and to deduct from the contract prim, or otherwise recover without liability and to deduct from the contract price, or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee. 9. WARRANTY -PRODUCT. Seller shall not limit or exclude any implied warranties and any attempt to do so shall render this contract voidable at the option of the Buyer. Seller warrants that the goods furnished will conform to the specification, drawings, and descriptions listed in the bid invitation, and to the sample(s) fumished by the Seller, if any. In die event of a conflict or between the specifications, drawings, and descriptions, the specifications shall govern Notwithstanding any provisions contained in the contractual agreement, the Seller represents and warrants fault -free performance and fault -free result in the processing date and daze related data (including, but not limited to calculating, comparing and sequencing) of all hardware, software and firmware products delivered and services provided under this Contract, individually or in combination, as the case may be from the effective date of this Contract. The obligations contained herein apply to products and services provided by the Seller, its sub- Seller or any third party involved in the creation or development of the products and services to be delivered to the City of Lubbock under this Contract. Failure to comply with any of the obligations contained herein, may result in the City of Lubbock availing itself of any of its rights under the law and under this Contract including, but not limited to, its right pertaining to termination or default. The warranties contained herein are separate and discrete from any other warranties specified in this Contract, and are not subject to any disclaimer of warranty, implied or expressed, or limitation of the Seller's liability which may be specified in this Contract, its appendices, its schedules, its annexes or any document incorporated in this Contract by reference. 10. SAFETY WARRANTY. Seller warrants that the product sold to the Buyer shall conform to the standards promulgated by the U. S. Department of Labor under the Occupational Safety and Health Act of 1970. In the event the product does not conform to OSHA standards, Buyer may return the product for correction or replacement at the Seller's expense. In the event Seller fails to make the appropriate correction within a reasonable time, correction made by Buyer will be at the Seller's expense. 11. NO WARRANTY BY BUYER AGAINST INFRINGEMENTS. As par of this contract for sale Seller agrees to ascertain whether goods manufactured in accordance with the specifications attached to this agreement will give rise to the rightful claim of any third person by way of infiingement of the like. Buyer makes no warranty that The production of goods according to the specification will not give rise to such a claim, and in no event shall Buyer be liable to Seller for indemnification in the event that Seller issued on the grounds of infringement of the like. If Seller is of the opinion that an infringement or the hike will result, he will notify the Buyer to this effect in writing within two weeks after the signing of this agreement. If Buyer does not receive notice and is subsequently held liable for the infringement or the like, Seller will save Buyer harmless. If Seller in good faith ascertains the production of the goods in accordance with the specifications will result in infringement or the like, the contract shall be null and void. 12. NON APPROPRIATION. All funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City. In the event of nonappropriation of funds by the City Council of the City of Lubbock for the goods or services provided murder the contract, the City will terminate the contract, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this contract is spent, whichever event occurs lust. If atany time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the daze of termination 13. RIGHT OF INSPECTION. Buyer shall have the right to inspect the goods at delivery before accepting them 14. CANCELLATION. Buyer shall have the right to cancel for default all or any part of the undelivered portion of this order if Seller breaches any of the terms hereof including warranties of Seller or if the Seller becomes insolvent or commits acts of bankruptcy. Such right of cancellation is in addition to and not in lieu of any other remedies which Buyer may have in law or equity. in accordance with this provision. Termination of work hereunder shall be effected by the delivery of the Seller of a "Nonce of Termnatton" specifying the extent to which performance of work under the order is terminated and the date upon which such termination becomes effective. Such right or termination is in addition to and not in lieu of the rights of Buyer set forth in Clause 14, herein. 16. FORCE MAJEURE. Neither party shall be held responsible for losses, resulting if the fulfillment of any terns of provisions of this contract is delayed or prevented by any cause not within the control of the party whose performance is interfered with, and which by the exercise of reasonable diligence said party is unable to prevent. 17. ASSIGNMENT -DELEGATION. No right or interest in this contract shall be assigned or delegation of any obligation made by Seller without the written permission of the Buyer. Any attempted assignment or delegation by Seller shall be wholly void and totally ineffective for all purpose unless made in conformity with this paragraph. I8. WAIVER No claim or right arising out of a breach of this contract can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party. 19. INTERPRETATION -PAROLE EVIDENCE. This writing, plus any specifications for bids and performance provided by Buyer in its advertisement for bids, and any other documents provided by Seller as par of his bid, is intended by the parties as a final expression of their agreement and intended also as a complete and exclusive statement of the terns of their agreement. Whenever a tern defined by the Uniform Commercial Code is used in this agreement, the definition contained in the Code is to control. 20. APPLICABLE LAW. This agreement shall be governed by the Uniform Commercial Code. Wherever the tern "Uniform Commercial Code' is used, it shall be construed as meaning the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. 21. RIGHT TO ASSURANCE. Whenever one party to this contract in good faith has reason to question the other parry's intent to perform he may demand that the other party give written assurance of his intent to perfomr. In the event that a demand is made and no assurance is given within five (5) days, the demanding party may treat this failure as an anticipatory repudiation of the contract. 22. INDEMNIFICATION. Seller shall indemnify, keep and save harmless the Buyer, is agents, officials and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, costs and expenses, which may in anywise accrue against the Buyer in consequence of the granting of this Contract or which may advise result therefrom, whether or not it shall be alleged or determined that the act was caused through negligence or omission of the Seller or is employee, or of the subSeller or assignee or is employees, if any, and the Seller shall, at his own expense, appear, defend and pay all charge of attorneys and all costs and other expense arising therefrom of incurred in connection therewith, and, if any judgment shall be rendered against the Buyer in any such action, the Seller shall, at its own expenses, satisfy and discharge the same Seller expressly understands and agrees that any bond required by this contract, or otherwise provided by Seller, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the Buyer as herein provided. 23. TIME. It is hereby expressly agreed and understood that time is of the essence for the performance of this contract, and failure by contract to mat the time specifications of this agreement will cause Seller to be in default of this agreement. 24. MBE. The City of Lubbock hereby notifies all bidders that in regard to any contract entered into pursuant to this request, minority and women business enterprises will be afforded equal opportunities to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex or natural origin in consideration for an award. 25. NON -ARBITRATION. The City reserves the right to exercise any right or remedy to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all fors of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. 26. RIGHT TO AUDIT. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at is expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount ofsuch overpayments within thirty (30) days of such audit findings, or the City, at its option, reserve the right to deduct such amounts owing the City from any payments due Contractor. 27. The Contractor shall not assign or sublet the contract, or any portion of the contract, without written consent from the Director of Purchasing and Contract Management. 28. Contracts with Companies Engaged in Business with Iran, Sudan, or Foreign Terrorist Organization Prohibited. Pursuant to Section 2252.152 of the Texas Government Code, prohibits the City from entering into a contract with a vendor that is identified by The Comptroller as a company known to have contracts with or provide supplies or service with Iran, Sudan or a foreign terrorist organization 29. Texas Government Code, Section 2252.908 requires a business entity entering into certain contracts with a governmental entity or state agency to file with the governmental entity or state agency a disclosure ofintereted parties at the time the business entity submits the signed contract to the governmental entity or state agency Instructions for completing Form 1295 are available at: hnpn-ci.Ubbockm u dcparan"m 1- websstcVdepartments/ourchasm u/vendor-mformatwn 30. No Boycott of israeL Pursuant to Section 2271.002 of the Texas Government Code, Respondent certifies that either (i) it meets an exemption criteria under Section 2271.002; or (ii) it does not boycott Israel and will not boycott Israel during the term of the contract resulting from this solicitation. Respondent shall state any facts that make it exempt from the boycott certification in its Response. 31. No Boycott of Energy Companies. Pursuant to Section 2274 of the Texas Government Code, Respondent certifies that either (i) it meets an exemption criteria under Section 2274.002; or (ii) it does not boycott Energy Companies and will not boycott Energy Companies during the term of the contract resulting from this solicitation. Respondent shall state any facts that make it exempt from the boycott certification in its Response. 32. No Boycott of a Firearm Entity or Firearm Trade Association. Pursuant to Satan 2274 of the Texas Government Code, Respondent certifies that either (i) it meets an exemption criteria under Section 2274.002; or (ii) it does not boycott a Firearm Entity or Firearm Trade Association and will not boycott a Firearm Entity or Firearm Trade Association during the term of the contract resulting from this solicitation. Respondent shall state any facts that make it exempt from the boycott certification in its Response. 33. Contracts with Companies Engaged in Business with Iran, Sudan, or Foreign Terrorist Organization Prohibited. Pursuant to Section 2252.152 of the Texas Government Code, prohibits the City from entering into a contract with a vendor that is identified by The Comptroller as a company known to have contracts with or provide supplies or service with Iran, Sudan or a foreign terrorist organization 34. TEXAS PUBLIC INFORMATION ACT. The requirements of Subchapter 1, Chapter 552, Government Code, may apply to this contract and the contractor or vendor agree that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. 35. Pursuant to Section 552.301(c) of the Texas Government Code, the City of Lubbock has designated the following email address for which public information requests may be made by an emailed request: l-Tip m�3ubtuck.ps. Please send this request to this email address for it to be processed 15. TERMINATION The performance of work under this order maybe terminated in whole, or in part by the Buyer REV. 32022 2: ��.. torr�s TREE PLACE Date 2/13/2023 Ordered By: Molly Ballesteros PO Number: Home Telephone: (806) 775-3083 Mobile Telephone: (806) 775-3083 Email: mballesteros@mylubbock.us I N V O I C E OM022023 City Of Lubbock TTP Salesperson: Cole Jones P.O. Box 2000 Tom's Tree Place Lubbock, Texas 79401 5104 34th Street Lubbock, Texas 79410 806.799.3677 - Voice 806.799.8743 - Fax www.tomstreeplace.com Quantity Description Comments Size Unit Cost Line Total 6 13' Stresscrete Pole & Fixture Mat. $7,500.00 $45,000.00 13' Stresscrete Pole & Fixture With Banner Arms Non Lit Bollards 6 Mat. $8,000.00 $48,000.00 5 Mat. $5,650.00 $28,250.00 24 Replacement Globes Mat. $1,000.00 $24,000.00 Materials Total $145,250.00 Installation Total $0.00 Subtotal $145,250.00 Tax @ 0.00% $0.00 Final Total $145,250.00 CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos.1, 2, 3, 5, and 6if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2023-985692 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. West Texas Services, Inc. Lubbock, TX United States Date Filed: 02/21/2023 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. P U R-2023-17134-K WP O 15800009 Light poles and fixtures, banner arms, non lit bollards, replacement globes 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 UNSWORN DECLARATION f My name is J I e-1 L c ;Z �-� ��� ltie�t'l and my date of birth is < < My address is. v?1L�T+ _V t�I�SCC \,lam rJ✓Ji�(J�C , IIJ� Lt� P. (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct, c {,, Executed in f'k bbf cL County, State of l� ��. on the v�l day of 20 (month) (year) �/11! Signature of authorized agent of contraWhg business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.3ac88bc0 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2023-985692 West Texas Services, Inc. Lubbock, TX United States Date Filed: 02/21/2023 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 02/27/2023 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. PUR-2023-17134-KM Light poles and fixtures, banner arms, non lit bollards, replacement globes 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 UNSWORN DECLARATION My name is and my date of birth is My address is (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of on the day of , 20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.3ac88bc0 Brianna Gerard[ Changed On Description Before After Current Balance Cost of Good/Services Additional Info 01/30/2023 Geo Rules Caller Type None Submittal —Received $89,016.00 Plan (PUR-2023-17134) 01/30/2023 Completed No Yes $89,016.00 Plan Submittal Item Review (Purchasing Approval) 01/30/2023 Complete Date [none] 1/30/2023 $89,016.00 Plan Submittal Item Review (Purchasing Approval) 01/30/2023 Item Review Status ID Under Review Approved $89,016.00 Plan Submittal Item Review (Purchasing Approval) 01/30/2023 Passed No Yes $89,016.00 Plan Submittal Item Review (Purchasing Approval) 01/30/2023 Submittal Status ID Under Review Approved $89,016.00 Plan submittal text: (1/26/2023) Cheryl Brock Changed On Description 02/17/2023 Geo Rules Caller Type 02/17/2023 Completed 02/17/2023 Complete Date 02/17/2023 Item Review Status ID 02/17/2023 Passed 02/17/2023 Submittal Status ID 02/21/2023 Geo Rules Caller Type 02/21/2023 Completed 02/21/2023 Complete Date 02/21/2023 Item Review Status ID 02/21/2023 Passed D. Blu Kostelich Changed On Description 01/26/2023 Approved User ID 01/26/2023 Completed 01/26/2023 Complete Date 01/26/2023 Item Review Status ID 01/26/2023 ItemReviewStatusName 01/26/2023 Passed Before None No [none) Under Review No Under Review None No [none] Under Review No After Submittal —Received Yes 2/17/2023 Approved Yes Approved Submittal —Received Yes 2/21 /2023 Approved Yes Before After [none] Kostelich, D. Blu No Yes [none] 1/26/2023 Under Review Approved Under Review Approved No Yes Current Balance Cost of Good/Services Additional Info $89,016.00 Plan (PUR-2023-17134) $89,016.00 Plan Submittal Item Review (Budget Director) $89,016.00 Plan Submittal Item Review (Budget Director) $89,016.00 Plan Submittal Item Review (Budget Director) $89,016.00 Plan Submittal Item Review (Budget Director) $89,016.00 Plan submittal text: (1/26/2023) $89,016.00 Plan (PUR-2023-17134) $89,016.00 Plan Submittal Item Review (Budget Director) $89,016.00 Plan Submittal Item Review (Budget Director) $89,016.00 Plan Submittal Item Review (Budget Director) $89,016.00 Plan Submittal Item Review (Budget Director) Current Balance Cost of Good/Services Additional Info $89,016.00 Item Review (Assistant City Manager/CFOtree) $89,016.00 Item Review (Assistant City Manager/CFOtree) $89,016.00 Item Review (Assistant City Manager/CFOtree) $89,016.00 Item Review (Assistant City Manager/CFOtree) $89,016.00 Item Review (Assistant City Manager/CFOtree) $89,016.00 Item Review (Assistant City Manager/CFOtree) February 27, 2023 Page 1 of 4 01/26/2023 StatusChanged Date Jill MacDougall Changed On Description 01/31/2023 Attachment deleted 01/31/2023 Geo Rules Caller Type 01/31/2023 Plan Note added 01/31/2023 Completed 01/31/2023 Complete Date 01/31/2023 Item Review Status ID 01/31/2023 Passed 01/31/2023 Submittal Status ID Lainey Morrison Changed On Description 02/24/2023 Geo Rules Caller Type 02/24/2023 Completed 02/24/2023 Complete Date 02/24/2023 Item Review Status ID 02/24/2023 Passed 02/24/2023 Submittal Status ID Molly Ballesteros Changed On Description 01/26/2023 Plan added 01/26/2023 Plan workflow status change. Department Head v.1 Auto Received: 01/26/2023 Plan workflow status change, Assistant City Manager/CFO v.1 Auto [none] Before None No [none] Under Review No Under Review Before None No [none] Under Review No Under Review 1 /26/2023 $89,016.00 Item Review (Assistant City Manager/CFOtree) After Current Balance Cost of Good/Services Additional Info $89,016.00 Attachment (Insurance Requirements PUR 17134.pdf) Submittal —Received $89,016.00 Plan (PUR-2023-17134) $89,016.00 Plan note text: (Insurance requirements approved) Yes $89,016.00 Plan Submittal Item Review (Risk Management Coordinator) 1/31/2023 $89,016.00 Plan Submittal Item Review (Risk Management Coordinator) Approved $89,016.00 Plan Submittal Item Review (Risk Management Coordinator) Yes $89,016.00 Plan Submittal Item Review (Risk Management Coordinator) Approved $89,016.00 Plan submittal text. (1/26/2023) After Submittal —Received Yes 2/24/2023 Approved Yes Approved 01/26/2023 Scope Before After Received : [none] Purchase and installation of pedestrian light poles, light pole globes, and bollards that have been damaged in the North Overton PID. Current Balance Cost of Good/Services Additional Info $89,016.00 Plan (PUR-2023-17134) $89,016.00 Plan Submittal Item Review (Risk Management Coordinator) $89,016.00 Plan Submittal Item Review (Risk Management Coordinator) $89,016.00 Plan Submittal Item Review (Risk Management Coordinator) $89,016.00 Plan Submittal Item Review (Risk Management Coordinator) $89,016.00 Plan submittal text: (2/20/2023) Current Balance Cost of Good/Services Additional Info $89.016.00 Plan (PUR-2023-17134) $89,016.00 Plan (PUR-2023-17134) $89,016.00 Plan (PUR-2023-17134) $89,016.00 Plan (PUR-2023-17134) February 27, 2023 Page 2 of 4 01/26/2023 Geo Rules Caller Type None Submittal —Received 01/26/2023 Attachment added 01/26/2023 End Date [none] 1/26/2023 01/26/2023 Workflow Step General Reas [none] N/A 01/26/2023 Workflow Status Not Started Skipped 01/26/2023 Assigned User ID Alvarez, Marta Gerardi, Brianna 01/26/2023 Plan Submittal added 01/26/2023 Start Date [none] 01/26/2023 Workflow Status Not Started 01/26/2023 End Date [none] 01/26/2023 Workflow Step General Reas [none] 01/26/2023 Workflow Status Not Started 01/26/2023 End Date [none] 01/26/2023 Workflow Step General Reas [none] 01/26/2023 Workflow Status Not Started 01/26/2023 Plan Submittal added 01/26/2023 Start Date [none] 01/26/2023 Workflow Status Not Started 01/26/2023 Assigned User ID Alvarez, Marta 01/26/2023 Workflow Step General Reas 01/26/2023 Workflow Step General Reas 01/26/2023 Workflow Step General Reas 01/26/2023 Plan Description North Overton Amenities Repairs 01/26/2023 Geo Rules Caller Type None 01/31/2023 Attachment added 01/31/2023 Geo Rules Caller Type None 1 /26/2023 Started 1/26/2023 N/A Skipped 1/26/2023 N/A Skipped 1/26/2023 Started Kostelich, D. Blu SKIP: ( By: Molly Ballesteros) SKIP: (By: Molly Ballesteros) SKIP: ( By: Molly Ballesteros) North Overton PID Amenities Repairs Submittal —Received Submittal —Received $89,016.00 $89,016.00 $89,016.00 $89,016.00 $89,016.00 $89,016.00 $89,016.00 $89,016.00 $89,016.00 $89,016.00 $89,016.00 $89,016.00 $89,016.00 $89,016.00 $89,016.00 $89,016.00 $89,016.00 $89,016.00 $89,016.00 $89,016.00 $89,016.00 $89,016.00 $89,016.00 $89,016.00 $89,016.00 $89.016.00 Plan (PUR-2023-17134) Attachment (Insurance Requirements PUR 17134.pdf) Plan workflow step action text: (Fleet Services) Plan workflow step action text: (Fleet Services) Plan workflow step action text: (Fleet Services) Plan Submittal Item Review (Purchasing Approval) Plan submittal text: (1/26/2023) Plan workflow step action text: (Budget Director) Plan workflow step action text: (Budget Director) Plan workflow step action text: (IT director) Plan workflow step action text: (IT director) Plan workflow step action text: (IT director) Plan workflow step action text: (Facility Management) Plan workflow step action text: (Facility Management) Plan workflow step action text: (Facility Management) Plan submittal text: (1/26/2023) Plan workflow step action text: (Risk Management Coordinator) Plan workflow step action text: (Risk Management Coordinator) Plan Submittal Item Review (Assistant City Manager/CFOtree) N/A N/A N/A Plan (PUR-2023-17134) Plan (PUR-2023-17134) Attachment (Insurance Requirements PUR 17134 - 2.pdf) Plan (PUR-2023-17134) February 27, 2023 Page 3 of 4 02/15/2023 Scope Purchase and Purchase of pedestrian light poles, light $89,016.00 Plan (PUR-2023-17134) installation of pole globes, and bollards that have been pedestrian light damaged in the North Overton PID. poles, light pole globes, and bollards that have been damaged in the North Overton PID. 02/15/2023 Plan Description North Overton PID North Overton PID Poles, Globes, and $89,016.00 Plan (PUR-2023-17134) Amenities Repairs Bollards Purchase 02/15/2023 Geo Rules Caller Type None Submittal —Received $89,016.00 Plan (PUR-2023-17134) 02/15/2023 Funds @ Row 1 $225,526.25 $145,250.00 $89,016.00 Plan (PUR-2023-17134) 02/15/2023 Attachment added $89,016.00 Attachment (Copy of Poles, Bollards, And Globes - NEW.pdf) 02/15/2023 Requisition Number [none] 59907 $89.016.00 Plan (PUR-2023-17134) February 27, 2023 Page 4 of 4