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Home My WebLink AboutResolution - 2012-R0346 - Amendment #1 New Freedom Mobility Grant with Federal Transit Administration - 09/13/2012Resolution No. 2012-R0346 Executed Resolution Not Received September 13, 2012 Regular City Council Meeting ��i�-�o.�� RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Budget Director of the City of Lubbock is hereby aL�thorized and directed to execute for and on behalf of the City of Lubbock, Amendment #1 of the rY 2012 New Freedom Mobility Management Grant with the Federal Transit Administration, and all related documents. Said grant is attached hereto and incorporated in this Resolution as is fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council on GLCN C. ROBERTSON, MAYOR ATTEST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: � Bill H erton, Director munity Development Citibus Liaison APPROVED AS TO FORM: , { �� Chad Weaver, Assistant City Attorney v��:ccdocs�RLS Ciubus-rlmcnd Nca Prccdom Mobiht� August 28, 2012 v �ew rnni ��a- �03�� DOT U.S. Department of Transportation � Application Part 1: Recipient Information Union Information Recipient ID: 1993 Union Name: NONE Address 1: Address 2: City: , 00000 0000 Contact Name: Telephone: ( ) - Facsimile: ( ) 0-0000 E-mail: Website: Part 2: Project Information Page l of 12 FTA Federal7ransit Administration Project Type: Grant Gross Project $27,611 Cost: https://ftateamweb.fta.dot.gov/teamweb//ApplicationsNiewPrinWiewPrintRes.asp?GUID=PRODUCTION 5.,. 8/23/2012 v �ew t�rmt Project Number: TX-57-X036-01 Project Description: �Y 12 NF (Mob Mgr/Demand Response) Recipient Type: City FTA Project Mgr: Luci Nears /Linda Kemp 817- 978-0569/0563 Recipient Contact: Chris Mandreil - 806-712- 2002 New/Amendment: Amendment Amend Reason: Increase Award Fed Dom Asst. #: 20521 Sec. of Statute: 5317 State Appl. ID: None Specified Start/End Date: Jul. 01, 2012 - Sep. 30, 2012 Recvd. By State: Jun. 21, 2012 EO 12372 Rev: Not Appiicable Review Date: None Specified Planning Grant?: NO Program Date (STIP/UPWP/FTA Jan. 11, 2012 Prm Plan) : Program Page: None Specifled Application Type: Electronic Supp. Agreement?: No Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 481350 LUBBOCK, TX Con�ressional Districts State ID District Code District Official 48 19 Randy Nuegebauer Proiect Details Page 2 of 12 Adjustment Amt: $p Total Eligible Cost: $27,611 Total FTA Amt: $16,991 Total State Amt: $p Total Local Amt: $10,620 Other Federal $� Amt: Special Cond Amt: $p Special Condition: None Specified S.C. Tgt. Date: None Specified S.C. Eff. Date: None Specified Est. Obiig Date: None Specified Pre-Award No Authot�ty?: Fed. Debt No Authority?: Final Budget?: No The Project Citibus is proposing that FY 2012 New Freedom funds be used to fund a Mobility Manager position at Citibus, as well as fund paratransit trips outside the ADA 3/4 mile boundary and all evening service trips for the FYII fiscal years. https://ftateamweb.fta.dot.gov/teamweb//ApplicationsNiewPrinW iewPrintRes.asp?GUID=PRODUCTION_5... 8/23/2012 v�ew rr�nt Page 3 of 12 As identified during the regional coordination process, educating passengers and potentiai passengers on how to access transit services is a valuable component to providing a complete package of transportation options. Unfortunately, funding considerations often mean that this component is not fully utilized. Citibus believes that a coordinated, community-wide approach to educating potential passengers will reap rewards. Citibus intends to use New Freedom funds to assist members of our community in learning how the use of transit can impact their lives by giving them additional mobility options and freedom of travel. Citibus' program focuses on awareness, knowledge, and skills, each of which builds upon the other. Key components include travet instruction and travel training. The position of Mobility Manager reflect the South Plains Region's Regional Coordination Plan finding that travel training and/or bus familiarization was an unmet need in the region. In developing the regional plan, all agencies and transportation providers agreed that getting information and instruction to transit users and potential users was an area where a great deal of improvement was needed. One of the earliest concerns the South Plains group had was how to teach consumers to know which vehicle they were supposed to board in the event that coordination of transportation services meant that more than one provider would have vehicles in specific areas. Additionally, given the fact that large numbers of our current passengers have various disabilities that makes learning a transit system a challenge, it has become increasingly obvious that a targeted approach to mobility instruction would be benefit in aur area. Because of the broad community reach represented by the participants in the regional process, Citibus feels strongly that the members of the public who can bene�it from a Mobility Manager at Citibus have been represented during the process. New Freedom funding will also subsidize paratransit trips beyond 3/4 mile (roughly 350 trips/year) and all evening demand response trips (roughly 4,000 trips/year). 1/11/2012(BP) - Page 1852 of the 1/11/2012 Federal Register indicates a 5317 partial apportionment amount of $39,975. This amount will be amended when the remainder of the apportionment is released after March 2012. AMEND01 - 6/15/2012 - This amendment is for the addition of funds that was published in the May 9, 2012 Federal Register for funding through June 30, 2012. Citibus/City of Lubbock received $16,991 to combine with the original amount of $39,975 for a total of $56,966. Earmarks No information found. Securi No information found. Part 3: Budget uantit SCOPE 300-00 OPERATING ASSISTANCE ACTIVITY 30.09.01 UP TO 50% FEDERAL SHARE AMEND01 [�l FTA Amount $28,482.00 $28,482.00 Tot. Elig. Cost $56,965.00 $56,965.00 https://ftateamweb.fta.dot.�ov/teamweb//ApplicationsNiewPrinW iewPrintRes.asp`.'GU I D=PRODUCTI ON_5... 8/23/2012 v �ew rnnt SCOPE 117-00 OTHER CAPITAL ITEMS (BUS) ACTIVITY 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1)(L)) AMEND01 0 C�] $28,484.00 $28,484.00 Estimated Total Eligible Cost: Federal Share: Local Share: OTHER (Scopes and Activities not included in Proiect Budqet Totals) None SOURCES OF FEDERAL FINANCIAL ASSISTANCE !'age 4 ot' 12 $35,605.00 $35,605.00 $92,570.00 $56,966.00 $35,604.00 UZA ID Accountinq FPC FY SEC Previouslv Amendment Total Classification Approved Amount 481350 2012.25.57.FL.2 00 2012 57 $19,988.00 $8,496.00 $28,484.00 481350 2012.25.57.FL.2 04 2Q12 57 $19,987.00 $8,495.00 $28,482.00 Total Previously Approved: $39,975.00 Total Amendment Amount: $16,991.00 Totai from all Funding Sources: $56,966.00 Alternative Fuel Cades Extended Budqet Descriptions 30.09.01 UP TO 50% FEDERAL SHARE AMEND01 $28,482.00� $56,965.00 FY12 funding Encompasses subsidy for two services: 1. Paratransit extended services area trips, which result in roughly 350 trips annually; and 2. demand response-based NiteRide, which results in roughly 350 trips annually. This service operates six days per week, from 6:45pm to 10:30 pm. AMEND01 - Increasing ALI $8,495 as part of increase of Federal Award in Federal Register dated May 9, 2012. https://ftateamweb.fta.dot.gov!teamweb/lApp1 i cationsNiewPrinW iewPrintRes.asp?GU 1 D=PRODU CTION_5... 8/23/2012 V �ew Nrint 11.7L.00 �MOBILIIY MANAGEMENT (5302(A)(1)(L)) AMEND01 � 0 i'age S of 12 $28,484.00 � $35,605.00 Encompasses subsidy for Mobility Manager position. AMEND01 - Increasing ALI $8,496 as pa►t of increase of Federal Award in Federal Register dated Changes since the Prior Budget FTA Chan�e Amounts 9, 2012. Previous FTA Change in FTA Code Description Total Total Current FTA Total 300-00 OPERATING ASSISTANCE $19,987 $8,495 $28,482 3Q.09.01 UP TO 50% FEDERAL SHARE $19,987 $8,495 $28,482 AMEND01 117-00 OTHER CAPITAL ITEMS (BUS) $19,988 $8,496 $28,484 11.7L.00 �OBILITY MANAGEMENT (5302(A)(1) $19,988 $8,496 $28,484 (L)) AMEND01 Eligible Chanqe Amounts Code Descriqtion Previous Eligible Change in Eliaible Current Eligible 300-00 OPERATING ASSISTANCE $39,974 $16,991 $56,965 30.09.01 UP TO 50% FEDERAL SHARE $39,974 $16,991 $56,965 AMEN D01 117-00 OTHER CAPITAL ITEMS (BUS) $24,985 $10,620 $35,605 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1) $24,985 $10,620 $35,605 (L)) AMEND01 Chanqe in Quantitv Code Description Previous Quantity Chanqe in Current Quantitx Quanti 300-00 OPERATING ASSISTANCE 0 0 0 30.09.01 UP TO 50% FEDERAL SHARE p 0 0 AMEND01 117-00 OTHER CAPITAL ITEMS (BUS) 0 0 0 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1) p 0 0 (L)) AMEND01 Part 4. Milestones 30.09.01 UP T� 50% FEDERAL SHARE AMEND01 Milestone Description 0 $28,482 $56,965 Est. Comp. Date littps:!/ftateamweb.fta.dot.gov/teamweb//App]icationsNiewPrinWiewPrintRes.asp?GUID=PRODUCTION 5... 8/23/2012 v�ew rrmc 1. Final Expenditure Estimated final expenditure of NiteRide expenses will occur before 9/30/2012 11.iL.00 MOBILITY MANAGEMENT (5302(A)(1)(L)) 0 $28,484 AMEND01 Page 6 of 12 Sep. 30, 2012 $35,605 Milestone Description Est. Comp. Date 1. Mobility Management Sep. 30, 2012 Part 5. Environmental Findings PRJBUD Project Budget 0 $56,966 $92,570 Finding No. 1- Class II(d) D13 - Other Other 300901 UP TO 50% FEDERAL SHARE AMEND01 0 $28,482 $56, 965 Findinq No. 1- Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 117L00 MOBILITY MANAGEMENT (5302(A) (1)(L)) AMEND01 Finding No. 1- Class II(c) 0 $28,484 $35,605 C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. Part 6: Fleet Status Fixed Route https://ftateamweb.fta.dot.gov/teamweb//ApplicationsNiewPrinW iewPrintRes.asp?GUID=PRODUCTION_5... 8/23/?012 V �ew t'nnt Before Chanae After I. Active Fleet A. Peak Requirement 56 0 56 B. Spares 11 0 11 C. Total (A+B) 67 0 67 D. Spa�e Ratio (B/A) 19.64% 0.00% 19.64% II. Inactive Fleet A. Other 0 0 Q B. Pending Disposai 0 0 0 C. Total (A+B) 0 0 0 111. Total (I.0 and II.C) 67 0 67 Paratransit Before Chanqe After I. Active Fieet A. Peak Requirement 25 0 25 B. Spares 7 0 7 C. Total (A+B) 32 0 32 D. Spare Ratio (B/A) 28.00% 0.00% 28.00% II. Inactive Fleet A. Other 0 0 0 B. Pending Disposa! 0 0 0 C. Total (A+B) 0 0 0 ili. Total (I.0 and II.C) 32 0 32 Part 7. FTA Comments General Review Page 7 of 12 Comment Title: Initial Review Comment By: Luciana S Nears Date Created: Jun. 18, 2012 Date Updated: None Specified Ref Section: Unknown Comment: Adding $16,991 for operating and mob.mgmt funding. No comments. Comments to DOL https://ftateamweb.fta.dot.gov/teamweb//Applications/ViewPrinWiewPrintRes.asp?GU[D=PRODUCTION_5... S/23/2012 Vie�v Print Comment Title: I New Comment Comment By: Date Created: Date Updated: Ref Section: Luciana S Nears Jun. 22, 2012 None Specified Unknown Comment: � No DOL required. Part 8: Results of Reviews The reviewer did not find any enors Part 9: Agreement UNITED STA7ES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G-18, October 1, 2011) Page 8 of 12 On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official's electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the Project described below. Upon Execution of this Grant Agreement by the Grantee named below, the Grantee affirms this FTA Award, and enters into this Grant Agreement with FTA. The following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement," FTA MA(18), October 1, 2011, http://www. fta.dot.gov/documents/18-Master. pdf (2) The Certifications and Assurances applicable to the Project that the Grantee has selected and provided to FTA, and (3) Any Award notification containing special conditions or requirements, if issued. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE GRANTEE D�ES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING THE DATE OF THIS FTA AWARD SET FORTH HEREIN. FTA AWARD FTA hereby awards a Federal grant as follows: Project No: TX-57-X036-01 Grantee: CITY OF LUBBOCK Citation of Statute(s) Autho�izing Project: 49 USC 5317 - New Freedom Estimated Total EliQible Cost (in U.S. Dollars): $92,570 Maximum FTA Amount Awarded flncludinq All Amendmentst (in U.S. Dollars� $56,966 Amount of This FTA Award (in U.S. Dollars): $16,991 Maximum Percentage(s) of FTA Particination: https://ftateamweb.fta.dot.gov.'teamweb//ApplicationsNiewPrinW iewPrintRes.asp?GUID=PRODUCTION_5... 8/23/2012 V�ew t'nnt Page 9 of 12 Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as set forth in the text following the Project Description. U S Denartment of Labor Certification of Public Transportation Emplovee Protective Arrangements� Original Project Certification Date: Amendment 1 Certification Date: Proiect Description: FY 12 NF (Mob Mgr/Demand Response) The Project Description includes information describing the Project within the Project Application submitted to FTA, and the Approved Project Budget, modified by any additional statements displayed in this Grant Agreement, and, to the extent FTA concurs, statements in other documents including Attachments entered into TEAM-Web. Awarded By: Mr. Blas M Uribe, IV Deputy Regional Administrator FEDERAL TRANSIT ADMINISTRATION U.S. DEPARTMENT OF TRANSPORTATION 06/25/2012 EXECUTION OF GRANT AGREEMENT The Grantee, by executing this Grant /�qreement, affirms this FTA Award; adopts and ratifies all statements, representations, warranties, covenants, and materials it has submitted to FTA; consents to this FTA Award; and agrees to all terms and conditions set forth in this Grant Agreement. By executing this Grant Agreement, I am simultaneously executing any Supplemental Agreement that may be required to effectuate this Grant Agreement. �xecuted by: Ms. Cheryl Brock Director of Fiscal Policy CITY OF LUBBOCK 07/19/2012 TX-57-X036-01 Quarterly Narrative Report Apr. 01, 2012 th�ough Jun. 30, 2012 As Of Aug. 23, 2012 MS/P Report Submitted , FFR Submitted Part 1: Recipient Information Project Number: Recipient ID: Recipient Name: TX-57-X036-01 1993 CITY OF LUBBOCK https://ftateamweb.fta.dot.gov/teamweb//ApplicationsNiewPrinW iewPrintRes.asp?GU l D=PRODUCTION_5... 8/23/2012 v iew t�nnt Address: P. O. BOX 2000 , LUBBOCK, TX 79408 2000 Telephone: (806) 712-2001 Facsimile: (806) 712-2012 Part 2: Project Information Page 10 of 12 Project No: TX-57 X036-01 Brief Desc: FY 12 NF (Mob Mgr/Demand Response) FTA Project Mgr: Luci Nea�s /Linda Kemp 817-978-0569/0563 Start/End Date: Jul. 01, 2012 - Sep. 30, 2012 Gross Project Cost: $92,570 Adjustment Amt: $0 Total Eligibie Cost: $92,570 Total FTA Amt: $56,966 Total State Amt $0 Totai Local Amt: $35,604 Other Federal Amt: $0 Part 3: Federal Financial Report Financial Status Previous This Period Cumulative A. Federal Cash on Hand at Beginning of $p Period B. Federal Cash Receipts $p C. Federal Cash Disbursements $p D. Federal Cash on Hand at End of Period $p E. Total Federal Funds Authorized $56,966 F. Federal Share of Expenditures $0 $35,171 $35,171 G. Recipient Share of Expenditures $0 $22,120 $22,120 H. Total Expenditures( F+ G) $0 $57,291 $57,291 I. Federal Share of Unliquidated $p Obligations J. Recipient Share of Unliquidated gp Obligations K. Total Unliquidated Obligations( I+ �) $0 L. Total Federal Share ( F+ I) $35,171 M. Unobligated Balance of Federal Funds $21,795 ( E-L) N. Total Recipient Share Required $35,604 https://ftatea�nweb.fta.dot.gov/team�veb//ApplicationsNiewPrinW iewPrintRes.asp?GU ID=PRODUCT[ON_5... 8/23/2012 view rnnt O. Remaining Recipient Share to be provided N - ( G + J ) P. Federal Program Income on Hand at Beginning of Period Q. Tota) Federal Program income earned R. Federal Program income expended in accordance with the deduction altemative S. Federal Program income expended in accordance with the addition alternative T. Federal Program income expended on allowable Transit Capital and Operating expenses U. Federal Unexpended Program income (p+Q-Rorso�T) Indirect Expense Type N/A Rate 0.00% Base $0 Amount Charged $0 Federal Share $0 Part 4. Milestone/Progress Report Page 11 of 12 $13,484 $0 $0 $0 $0 $0 $0 Quanti FTA Amount Eliq. Proi. Cost 30.09.01 UP TO 50% FEDERAL SHARE AMEND01 0 $28,482 $56,965 Milestone Description Oriq. Est. Rev. Est. # Rev Actual Cont. Comp. Date Comp. Date Comp. Date Code 1. Final Expenditure 9/30/2012 DETAILED DESCRIPTION: Estimated final expenditure of NiteRide expenses will occur before 9/30/2012 uanti FTA Amount Elig. Proj. Cost 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1)(L)) 0 $28,484 $35,605 AMEND01 Orig. Est. Rev. Est. Ac ual Cont. Milestone Description Comp. Date C D # Rev C D Code 1. Mobility Management 9/30/2012 https://ftateamweb.fta.dot.gov/teamweb//Applications.'ViewPrinWiewPrintRes.asp?GUID=PRODUCTION 5... 8/23/2012 view t�rmt Page 12 of 12 https://ftateamweb.fta.dot.gov/teamweb//ApplicationsNiewPrinWiewPrintRes.asp?GUID=PRODUCTION 5... 8/23/2012