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Resolution - 2003R0331 - Letter Of Award For Water And Sanitary Sewer Installation Services -Rink's Lease - 08/28/2003
Resolution No. 2003-80331 August 28, 2003 Item No. 39 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Letter of Award for water and sanitary sewer installation services — annual pricing, ITB #078-03/BM, by and between the City of Lubbock and Rink's Lease Service, Inc. of Levelland, Texas, and related documents. Said Letter of Award is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 28th day of August , 2003. M DOUGAL, MAYOR ATTEST: Garza, City Secretary APPROVED AS TO CONTENT: Q(47tO�� Victor Kil , Purchasing Manager APPROVED AS TO FORM: bhn ity Attorney gs:/ccdocs/Res-Ltr of Award—Rinks Lease Serv.res Aug. 15, 2003 Resolution No. 2003—RO331 August 28, 2003 Item No. 39 P.O. Box 2000 Lubbock, Texas 79457 (806) 775-2167 • Fax (806) 775-2164 August 28, 2003 KIP MIDDLETON RINK'S LEASE SERVICE, INC. P.O. BOX 456 LEVELLAND, TX 79336 Office of Purchasing RE: ITB #078-03/BM — WATER & SANITARY SEWER INSTALLATION SERVICES — ANNUAL PRICING Dear Mr. Middleton: RINK'S LEASE SERVICE, INC. has been awarded the items noted below as the SECONDARY SUPPLIER for Water & Sanitary Sewer Installation Services - Annual Pricing based on your response to the City of Lubbock Invitation to ITB #078-03/13M. 1. This agreement covers the category of items shown below, and no other, during the period beginning October 22, 2003 and ending October 21, 2006. The City of Lubbock shall not be responsible for payment of any invoices except those orders placed pursuant to this agreement. 2. Category of Items: SEE ATTACHED 3. RINK'S LEASE SERVICE, INC. bid dated August 5, 2003, is incorporated into and made a part of this agreement. 4. Prices: As quoted. 5. All invoices shall be directed to: City of Lubbock Accounts Payable PO Box 2000 Lubbock, Texas 79457 6. The City of Lubbock reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City of Lubbock in the event of breach or default of this agreement. The City of Lubbock reserves the right to terminate this agreement with a thirty (30) day written notice in the event Rink's Lease Service, Inc. fails to perform in accordance with their bid dated August 5, 2003. ATTEST: &Le'n .4 .t. Rebecca Garza City Secretary APPROVED AS TO CONT T: �6�/000-� hester Carthel Chief Civil Engineer cc: Ches Carthel, Chief Civil Engineer Vendor File ITB #078-03/BM, Water and Sanitary Sewer Installation Services -Annual Pricing Resolution No. 2003—R0331 SUBMIT TO: Y o CITY OF LUBBOCK CITY OF LUBBOCK, TEXAS PURCHASING DEPARTMENT 1625 13TH STREET, RM L04 =� LUBBOCK, TX 79401-3830 AN EQUAL OPPORTUNITY INVITATION TO BID CONTACT PERSON: Bruce MacNair EMPLOYER # 078-03/BM TEL: 806.775.2167 FAX: 806.775.2164 http://purchasing.ci.tubbock.tx.us TITLE: Water and Sanitary Sewer Installation Services -Annual SUBMITTAL DEADLINE: Pricing May 29, 2003, 2:00 P.M. CST PRE BID DATE, TIME AND LOCATION: May 20, 2003 @ 9:00 A.M., in the Any bids received after the time and date listed Municipal Building Engineer Conference Room 107, 1625 131' Street, above, regardless of the mode of delivery, shall be Lubbock, TX. returned unopened. RESPONDENT NAME: n,W L_e," S PX1ii Gee IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN THE "STATEMENT OF NO BID". MAILING ADDRESS: P.0. bx y-sto CIY- STATE - ZIP: THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY I l a,vi d I Z 9 �33 �o AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE ev e • COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE CITY. TEL PHONE NO: (m) - IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS F NO: 80` By � - 3,f —I REQUEST PERMITS COMPETITIVE BIDS. IT IS THE BIDDER'S RESPONSIBILITY TO ADVISE THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, E-MAIL: r r l I� k s n c@ a o I 1 INADVERTENTLY RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS .CON ITB TO A SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE RECEIVED BY THE PURCHASING MANAGER NO LATER FEDERAL TAX ID NO. OR SOCIAL SECURITY NO. n 5 _ 2 UP O (L (D 15 THAN FIVE (5) BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE. THE BIDDER HEREBY ACKNO �/E,�DGES RE/C�EIPT 0� F AND AGREES ITS B� BASED ON THE IF OWING ADDENDA: #1_LL:L#2� � L#3 'f[/�#4 #5 (Please Initial)# #r�/1(`Y[�#g The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will a9y officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm?— YES NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION. By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and without collusion or fraud. I further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City of Lubbock. At the City's discr o uch assignment shall be made and become effective at the time the City tenders final payment to the vendor. — / _ / e i / V•i G� Pres devit- Authorize Signature Title 16Y.� rruJAI efioV, Auuqust 5-0 zoo Print/type Name Date 11-1 THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. ITB#078.03/BM.doc ITB #078-03/BM, Addendum #4 *** REVISED *** BID FORM Water and Sanitary Sewer Installation Services -Annual Pricing CITY OF LUBBOCK, TEXAS ITB #078-03/BM In compliance with the Invitation to Bid #078-03/BM, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #078-03/BM is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ITEM QTY UNIT OF MEASURE DESCRIPTION UNIT PRICE* BID Extended Cost Delivery Days ARO** SEWER SERVICE CONNECTIONS Asspecified herein 1. 75 EA Service Connections 0' to 4' Deep $300,00 $ 57bo- 00 2. 100 EA Service Connections 5' to 8' Deep $ . 00 $ 4 00 .00 3. 100 EA Service Connections 8' to 12' Deep $ (D 0 .00 $ (00 000 •D 4. 75 EA Service Connections 12' to 15' Deep M0. 0 $ b7,500.00 5. 40 FT Additional Vertical Feet Past 15' $ `l5•DO $ 3, DOD. DO WATER SERVICE CONNECTIONS (As specified herein) 6. 800 EA One Inch Water Meter Tap $ 300, 00 $a'f0 00.0 7. 20 EA One and one-half Inch Water Meter Tap $5UOD $ 71 000. 0 8. 50 EA Two Inch Water Meter Tap $ .00 $ a 0.00 9. 10 EA Three Inch Water Meter Tap $ (000.00 $ 6 00 .0 10. 10 EA Four Inch Water Meter Tap $ goo . 00 $ 41, 0 00. DO 11. 5 EA Six Inch Water Meter Tap $0. 00 $ 195i70• D POTABLE WATER MAIN CONSTRUCTION (As specified herein) 12. 2,000 FT 4" Class 150 Water Pipe $ 3 $ 000.00 13. 2,000 FT 6" Class 150 Water Pipe $ IT00 $ Ebb0' 60 14. 1,000 FT 8" Class 150 Water Pipe $ .5b $ 160D-b0 15. 500 FT 10" Class 150 Water Pipe $ 5.0() $ Sba 00 16. 1,000 FT 12" Class 150 Water Pipe $ ('.00 $TOW. 00 17. 500 FT 16" Class 150 Water Pipe $ 0 $ 3C 000. 00 18. 1 10 EA 4" Gate Valve and Box $ 0 0 $ 000.00 19. 10 EA 6" Gate Valve and Box $ I .0i) $ /I 25U 00 20. 10 EA 8" Gate Valve and Box $.00 $ / 600 00 21. 10 EA 10" Gate Valve and Box $ •00 $ 195,040 22. 10 EA 12" Gate Valve and Box $ a00.00 $ A, oco.00 23. 10 EA 16" Gate Valve and Box $ A5.0 $ a2S0-oD 24. 10 EA 6" x 4" Main Line Tap $ 0.00 $ �1000• oo 25. 10 EA 6" x 6" Main Line Tap $ 500- 00 $ 5'000. ao 26. 10 EA 8" x 4" Main Line Tap $ .0 0 $ 14000• O0 27. 10 EA 8" x 6" Main Line Tap $ 5 •00 $ $'000.o0 28. 1 10 EA 8" x 8" Main Line Tap $ 600.Do $ boo • 00 29. 10 EA 10" x 4" Main Line Tap $ 0.00 $ S'0oo.00 30. 10 EA 10" x 6" Main Line Tap S 00. $ 5 000.00 31. 10 EA 10" x 8" Main Line Tap $ Goo. 013 $ /v 000• 00 32. 10 EA 10" x 10" Main Line Tap $ $ O,DD $O ,Oa 33. 10 EA 12" x 4" Main Line Tap $ . UD $ -A,-0 0.Oa 34. 10 EA 12" x 6" Main Line Tap $ .00 $ b 000.00 35. 10 EA 12" x 8" Main Line Tap $ 8 00.0 $ 8 .00 36. 10 EA 12" x 10" Main Line Tap $ 960.0 $ 9DOO. 00 37. 10 EA 12" x 12" Main Line Tap $100.00 $/O 000.00 38. 10 EA 16" x 4" Main Line Tap $ 00.00 $ b, OD .0a 39. 10 EA 16" x 6" Main Line Tap $ 10 0.60$ 10000.00 40. 10 EA 16" x 8" Main Line Tap $ 00•60 $ e 000.00 '41. 10 EA 16" x 10" Main Line Tap $10D -00 $/0 000.00 ITB#078-03/BMAd4 ITB #078-03/BM, Addendum #4 42. 10 EA 16" x 12" Main Line Tap $li.00.00 $ 1111000.00 43. 10 EA 5' Bury Fire Hydrant Set $ 300.00 $ 3, 000.00 44. 100 FT Additional Fire Hydrant Bury Depth $ 2.0. 00 $ 000.00 45. 10 EA Fire Hydrant Adjustment $ 25D . 0 $ 4,5*00. 0 0 46. 30 EA 4" Ductile Iron Fitting (including ells, tees, bends, etc.) $ 5-0.00 $ 1 5.00.00 47. 30 EA 6" Ductile Iron Fitting (including ells, tees, bends, etc.) $ 76-00 $ 21015b•00 48. 30 EA 8" Ductile Iron Fitting (including ells, tees, bends, etc.) $ 100-DO $ 3 000.00 49. 20 EA 10" Ductile Iron Fitting (including ells, tees, bends, etc.) $ 115.00 $ a yon.ov 50. 30 EA 12" Ductile Iron Fitting (including ells, tees, bends, etc.) $) 5D• 00 $ 500. 00 51. 20 EA 16" Ductile Iron Fitting (including ells, tees•, bends, etc.) -$7,75.00 $ J,5DO.b0 52. 1 500 FT Additional Water Main Depth (per linear foot) $ 1.00 $ SO .OD SANITARY SEWER MAIN CONSTRUCTION (Asspecified herein) 53. 200 FT 6" PVC Sanitary Sewer Pipe 0' to 4' Deep $ .00 $ 1 0 Do. 00 54. 200 FT 6" PVC Sanitary Sewer Pipe 4' to 6' Deep $ 6.00 $ 1 a,00.00 55. 300 FT 6" PVC Sanitary Sewer Pipe 6' to 8' Deep $ 7.00 $ Pl/00.00 56. 300 FT 6" PVC Sanitary Sewer Pipe 8' to 10' Deep $ 9100 $ a 'too .00 57. 300 FT 6" PVC Sanitary Sewer Pipe 10' to 12' Deep $ 01) $ a,700.00 58. 200 FT 1 6" PVC Sanitary Sewer Pipe 12' to 14' Deep $ 1 D• D0 $ a,060.00 59. 200 FT 6" PVC Sanitary Sewer Pipe 14' to 16' Deep $ 00 $ 2 .100,0,0 60. 100 FT 6" PVC Sanitary Sewer Pipe 16' to 18' Deep $ .00 $ 1, a00. 00 61. 100 FT 6" PVC Sanitary Sewer Pipe 18' to 20' Deep $ 13.0 $1 300.00 62. 1 100 FT 8" PVC Sanitary Sewer Pipe 0' to 4' Deep $ 5•0 $ no, 00 63. 100 FT 8" PVC Sanitary Sewer Pipe 4' to 6' Deep $ 60D $ 00104) 64. 100 FT 1 8" PVC Sanitary Sewer Pipe 6' to 8' Deep $ rl• 00 $ 700. DO 65. 100 FT 8" PVC Sanitary Sewer Pipe 8' to 10' Deep $ 9.01) $ goo. OD 66. 100 FT 8" PVC Sanitary Sewer Pipe 10' to 12' Deep $ q•0(7 $ 900.00 67. 100 FT 8" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 1,000,00 68. 100 FT 8" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ i, 00.00 69. 100 FT 8" PVC Sanitary Sewer Pipe 16' to 18' Deep $ 12-00 $ l .200. 00 70. 100 FT 8" PVC Sanitary Sewer Pipe 18' to 20' Deep $ 3.00 $ l 300.00 71. 100 FT 10" PVC Sanitary Sewer Pipe 0' to 4' Deep $ 6.00 $ 600.00 72. 100 FT 10" PVC Sanitary Sewer Pipe 4' to 6' Deep $ r%. 0 $ 0-0- 00 73. 100 FT 10" PVC Sanitary Sewer Pipe 6' to 8' Deep $ 00 $ Boo. DO 74. l 100 FT 10" PVC Sanitary Sewer Pipe 8' to 10' Deep $ $ 900.OD 75. 100 FT I 10" PVC Sanitary Sewer Pipe 10' to 12' Deep $ 10.00 $ l 000.00 76. 100 FT 10" PVC Sanitary Sewer Pipe 12' to 14' Deep $ 11 . 0 0 $1 /00. 00 77. 100 FT 10" PVC Sanitary Sewer Pipe 14' to 16' Deep $ 2.00 $ l zo0.00 78. 100 FT 10" PVC Sanitary Sewer Pipe 16' to 18' Deep $ 3.0 $ / 300. o0 79. 100 FT 10" PVC Sanitary Sewer Pipe 18' to 20' Deep $ 00 $ ! g00 00 80. 100 FT 12" PVC Sanitary Sewer Pipe 0' to 4' Deep $ b0 $ 700.00 81. 100 FT 1 12" PVC Sanitary Sewer Pipe 4' to 6' Deep $ QQ $ 800.00 82. 100 FT 12" PVC Sanitary Sewer Pipe 6' to 8' Deep $ 6"D $ 900.00 83. 100 FT 12" PVC Sanitary Sewer Pipe 8' to 10' Deep $ 10-00 $ 000.00 84. 100 FT 12" PVC Sanitary Sewer Pipe 10' to 12' Deep $ 1. $ / 1o0• DO 85. 100 FT 12" PVC Sanitary Sewer Pipe 12' to 14' Deep $ 17.00 $ zoo-00 86. 100 FT 12" PVC Sanitary Sewer Pipe 14' to 16' Deep $ 13• D $ .00 87. 100 FT 1 12" PVC Sanitary Sewer Pipe 16' to 18' Deep $ 14-00 $ I o. DO 88. 100 FT 12" PVC Sanitary Sewer Pipe 18' to 20' Deep $ 1 5 0 $ / 5'00• DO 89. 20 EA Standard Manhole 4' or less $ 00. 00 $ /d 000• 00 90. 5 EA Drop Manhole 4' or less $ 00. OV I $ 3,Soeoo 91. 20 FT Cost for Additional Vertical Feet Standard Manhole $ 50.O $ /i000.OD 92. 1 10 FT Cost for Additional Vertical Feet Drop Manhole $ -'�0- $ *�•00 93. 20 EA Cost to Tie to an Existing Standard Manhole $ h D $ /5 000.00 94. 5 EA Cost to Tie to an Existing Drop Manhole $ 5D.00 $ $ 00 95. 10 EA 6" x 4" Wye with Plug $ 100, 0 $ / po0.0 96. 10 EA 8" x 4" Wye with Plug $ l DD• 00 $000.o0 97. 10 EA 10" x 4" Wye with Plug . $ TOO $ /,z,5n.00 98. 10 EA 12" x 4" Wye with Plug $ 15'h• 0 $ / 5-00.00 99. 100 1 EA 4" Service Extension to Property Line with Plug $ TO•OD $/O 0'w-019 ITB#078-03/BMAd4 ITB #078-03/BM, Addendum #4 100. 10 EA 6" Plug $ 0.00 $ 400.0 101. 10 EA 8" Plug $ 30.00 $ 300.0 102. 10 EA 10" Plug $ .00 $ 00. O.O 103. 10 EA 12" Plug $ 50,00. $ 500.00 BORE FOR AND INSTALL CASING AND PIPE (As specified herein) 104. 500 FT Bore for and Install 10" Steel Casing for Pipe $ $ / Ova 00 104 A. 500 FT Install PVC Pipe, to include Spacers $ $ 00 0 104 B. 500 FT Install Ductile Iron Pipe, to include spacers $ 4.00 $ a D00, DO 104 C. 500 FT Install HDPE $ 4.00 $ a 000.00 104 D. 500 FT Install SCRC $ , o0 $ X DoO. 00 105. 1000 FT Bore for and Install 12" Steel Casing for Pipe $ 3 -0 $ 00.60 105 A. 1000 FT Install PVC Pipe, to include Spacers $ 50 $ 5"000,00 105 B. 1000 FT Install Ductile Iron Pipe, to include spacers $ 0 $ ZrooD-00 105 C. 1000 FT Install HOPE $ 5.00 $ '�-pgo,O0 105 D. 1000 FT Install SCRC $ 6.00 $ 5'DOD, Do 106. 1000 FT Bore for and Install 14" Steel Casing for Pipe $ •D $ 2 000.00 106 A. 1000 FT Install PVC Pipe, to include Spacers $ G,OD $ 6,000.00 106 B. 1000 FT Install Ductile Iron Pipe, to include spacers $ G,b0 $ 6,000.00 106 C. 1000 FT Install HDPE $ (0.00 $ (0 000,00 106 D. 1000 FT Install SCRC $ G-00 $ b 000.00 107. 500 FT Bore for and Install 16" Steel Casing for Pipe $ 3T.01) $ /7 000.00 107 A. 500 FT Install PVC Pipe, to include Spacers $ ?-00 $ * 000.00 107 B. 500 FT Install Ductile Iron Pipe, to include spacers $ 9.00 $ 000.00 107 C. 500 FT Install HDPE $ 8.00 $ 000.00 107 D. 500 FT Install SCRC $ 12.00 $ 6 000- 00 108. 500 FT Bore for and Install 18" Steel Casing for Pipe $ 3b.00 $ / 000.00 108 A. 500 FT Install PVC Pipe, to include Spacers $ 9.b0 $ y Og0,00 108 B. 500 FT Install Ductile Iron Pipe, to include spacers $ 20 $ *,0.00.00 108 C. 500 FT Install HDPE $ dd $ y, 000. 00 108 D. 500 FT Install SCRC $ 12. 00 $ (0 000.00 109. 500 FT Bore for and Install 20" Steel Casing for Pipe $ 39.00 $19,000.00 109 A. 500 FT Install PVC Pipe, to include Spacers $ -00 $ 4,p00.00 109 B. 500 FT Install Ductile Iron Pipe, to include spacers $ $ 141000.0 U 109 C. 500 FT Install HDPE $ $ *'000•f30 109 D. 500 F(' Install SCRC $ $ (I000, c D 110. 500 FT Bore for and install 22" Steel Casing for Pipe $ 40,00 $10,0w,oD 110 A. 500 FT Install PVC Pipe, to include Spacers $ 0, $ S;C'00.00 110 B. 500 FT Install Ductile Iron Pipe, to include spacers $ 10.00 $ 5000.0 110 C. 500 FT Install HDPE $ 10.00 $ $000." 110 D. 500 FT Install SCRC $ I5.60 $ 11 5no• 00 111. 500 FT Bore for and Install 24" Steel Casing for Pipe $ a. 00 $ a'j000.00 111 A. 500 FT Install PVC Pipe, to include Spacers $ 10, D 0 $ 15000.00 111 B. 500 FT Install Ductile Iron Pipe, to include spacers $ 10.00 $ 5,000.00 111 C. 500 FT Install HDPE $ 10-00 $ 6000.OD 111 D. 500 FT Install SCRC $ ).o $ 7,5" •00 112. 60 Inch Additional Cost to Bore and Install Casing $ 1. 0 $ (po.O 0 113. 20 FT Additional cost per foot of bore for additional depth (by foot $ a, $ DO MISCELLANEOUS EQUIPMENT AND OPERATOR 114. 24 Hour Fresh Compressed air Supply for SCBA work rate per hour $ 60.0 0 $ �,� 00 115. 24 Hour Backhoe & Operator for Miscellaneous Excavation John Deere 310 Extendahoe, or Equal rate per hour !' $ t OJ•00 $ /, o 32.0l7 ITB#078-03/BMAd4 ITB #078-03/13M, Addendum #4 116. 3 Day Backhoe & Operator for Miscellaneous Excavation John $ $ 1.03z 6V Deere 310 Extendahoe, or Equal rate per day) • 117. 1 Week Backhoe & Operator for Miscellaneous Excavation John $j q 10,b0 $ 7 xD �D� Deere 310 Extendahoe, or Equal rate per week 118. 24 Hour 12 yd. Dump Truck & Driver for Loading, Hauling & Disposing $ 3& $ 8 OD of Material (rate per hour) -Do 119. 3 Day 12 yd. Dump Truck & Driver for Loading, Hauling & $ �l $ 86 0!7 Disposing of Material rate per day)2�8.00 120. 1 Week 12 yd. Dump Truck & Driver for Loading, Hauling & $ I �� 0. $ �` �i'�• 0(] Disposing of Material rate per week 121. 24 Hour 50.000 L.B. Excavator & Operator for' Miscellaneous $ $0 00 $ r1 Z 0'00 Excavation rate per hour r 122. 3 Day 50,000 L.B. Excavator & Operator for Miscellaneous $ &$0.00 $ r 9 ZO DD Excavation rate per day) , 123. 1 Week 50,000 L.B. Excavator & Operator for Miscellaneous $ 312-0 0.00 $ 3, 'Lot) 0 D Excavation rate per week 124. 24 Hour 140 HP (minimum) Dozer .& Operator for Miscellaneous $ q0,00 $ Je�(� D� Excavation rate per hour . 125. 3 Day 140 HP (minimum) Dozer & Operator for Miscellaneous $ %0.00 $1, & gD SOD Excavation rate per day) 126. 1 Week 140 HP (minimum) Dozer & Operator for Miscellaneous $2�800 00 $a�8o0.8b Excavation rate per week 127. 24 Hour Maintainer with 14' Moldboard & Operator for $ $ /� 2 0 0. 00 Miscellaneous Dirt Work rate per hour)Jr0.OD 128. 3 Day Maintainer with 14' Moldboard & Operator for $ 90.00 $ Zoo. 00 Miscellaneous Dirt Work rate per day) 129. 1 Week Maintainer with 14' Moldboard & Operator for $ 2, 060.00 $ Z, voo. Do Miscellaneous Dirt Work rate per week 130. 3 Day Rental of John Deere 310 Extendahoe, or Equal (rate per $ U0.DO $ /a 00. 00 day) 131. 1 Week Rental of -John Deere 310 Extendahoe, or Equal (rate per $ 00.00 $ week g00.0i 132. 3 Day Rental of 50,000 L.B. Excavator (rate per day) 00 $ 00.00 133. 1 Week Rental of 50,000 L.B. Excavator (rate per week) $. / 2O0.OD 134. 3 Day Rental of 140 HP (minimum) Dozer (rate per day) b $ 00.00 135. 1 Week Rental of 140 HP (minimum) Dozer (rate per week) 00 5$7-' $ 700. 00 136. 3 Day Rental of Maintainer with 14' Moldboard (rate per day) � $ 6 .00 137. 1 Week Rental of Maintainer with 14' Moldboard (rate per week) $ 9100100 138. 24 Hour Cost to Deliver and Pick Up Heavy Equipment (50,000 $ $ /' ��� 00 L.B., Excavator, Dozer, etc. to Job Site rate er hour ADD ASHPALT AND CONCRETE CUT AND REMOVAL $ $ 139. 2,000 SQ.FT. Square Foot of Asphalt Cut and Removed $ a. $ 000.00 140. 600 SQ.FT. Square Foot of Concrete Cut and Removed $ 3 Q $ / 800.0 141. 40 Hour Cost for Additional Rock (per hour encountered) $ .16-00 $ 1 o00,00 142. 100 EA Additional cost per tap (water or sewer) for taps under $ ( 5D•0 0 $ / D 000 pavement. HDPE WELDING 143. 100 Hour Manpower and equipment to weld HDPE pipe, $ 7 ©.00 $ 9, oDO.O(7 1 - 6 inches. 144. 100 Hour Manpower and equipment to weld HDPE pipe, $ 1' 0.pD $ // 000.OD 7 -12 inches. 145. 100 Hour Manpower and equipment to weld HDPE pipe, $ �D 00 $ / 3,000.00 13 - 16 inches. TOTAL BID Items 1 THROUGH 145: (ALL or NONE) $1is5 +-a. 0 0 "PRICE: F.O.B. City of Lubbock ""Days After Receipt of Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of 0 %, net 30 calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized intertocal purchasing agreements as provided IT13#078-03/13MAd4 ITB #078-03/BM, Addendum #4 for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, and City of Wolfforth.` / YES v NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocat Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be bitted directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity wilt order their own materials/service as needed. THIS BID IS SUBMITTED BY iU11k!j LP,ase &ryi ce .LnG • a corporation organized under the laws of the State of Texas , or a partnership consisting of or an individual trading as Address: N •y of the City of TX zio '?933 (o M/WBE Firm: Woman Black American Native Hispa ' erican Asian Pacific American Other Authorized Representative - must ^sign by hand Officer Name and Title: —Kip i � yyl l� lg I v h Y / I C Pleale Print e' it Business Telephone Number (go gqL� 1+15- FAX90 (0) gq i�r 34-rl FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over $25,000): Date P.O./Contract Issued: ITB#078-03/BMAd4 tTB #078-03/BM, Water and Sanitary Sewer Installation Services -Annual Pricing CITY OF LUBBOCK INSURANCE REQUIREMENT AFFIDAVIT To Be Completed by Bidder And Attached to Bid Submittal I, the undersigned Bidder, certify that the insurance requirements contained in this bid document have been reviewed by me with the below identified Insurance Agent/Broker. If I am awarded this contract by the City of Lubbock, I will be able to, within ten (10) days after being notified of such award by the City of Lubbock, furnish a valid insurance certificate to the City meeting all of the requirements defined in this bid/proposal. a ►1'I;Ad l etor) Contr or ( ign ture Con ractor (Print) CONTRACTOR'S NAME: jz�f,_1.{/CI.1 (Print or Type,) CONTRACTOR'S ADDRESS: P. 0 - BoX ls� S ex yi'cb �P-Ve,l Ia,yIoL , -I-)( . rJ935& Name of Agent/Broker: S%ol+z, at*toL C.O!Lqaaviy Address of Agent/Broker: 3300 N. `A �� , Su-t fe, 1100 City/State/Zip: midla,vid, 7R. r7c17o5 Agent/BrokerTelephoneNumber: ( $00) Z91-7&35 Date: 8 T- D NOTE TO CONTRACTOR If the time requirement specified above is not met, the City has the right to reject this bid/proposal and award the contract to another contractor. If you have any questions concerning these requirements, please contact the Purchasing Manager for the City of Lubbock at (806) 775-2165. ITB#078-03/BM.doc 21 ITB #078-03/BM, Water and Sanitary Sewer Installation Services -Annual Pricing BID FORM Water and Sanitary Sewer Installation Services -Annual Pricing CITY OF LUBBOCK, TEXAS ITB #078-03/BM In compliance with the Invitation to Bid #078-03/BM, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items tisted below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #078-03/BM is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ITEM QTY UNIT OF MEASURE DESCRIPTION UNIT PRICE` BID Extended Cost Delivery Days ARO" SEWER SERVICE CONNECTIONS 1. 75 EA Service Connections 0' to 4' Deep $ $ 2. 100 EA Service Connections V to 8' Deep $ $ 3. 100 EA Service Connections 8' to 12' Deep $ $ 4. 75 EA Service Connections 12' to 15' Deep $ $ 5. 40 FT Additional Vertical Feet Past 15' $ $ WATER SERVICE CONNECTIONS 6. 800 EA One Inch Water Meter Tap $ $ 7. 20 EA One and one-half Inch Water Meter Tap $ $ 8. 50 EA Two Inch Water Meter Tap $ $ 9. 10 EA Three Inch Water Meter Tap $ $ 10. 10 EA Four Inch Water Meter Tap $ $ 11. 5 EA Six Inch Water Meter Tap $ $ POTABLE WATER MAIN CONSTRUCTION 12. 2,000 FT 4" Class 150 Water Pipe $ $ 13. 2,000 FT 6" Class 150 Water Pipe $ $ 14. 1 1,000 FT 8" Class 150 Water Pipe $ $ 15. 500 FT 10" Class 150 Water Pipe $ $ 16. 1,000 FT 12" Class 150 Water Pipe $ $ 17. 500 FT 16" Class 150 Water Pipe $ $ 18. 10 EA 4" Gate Valve and Box $ $ 19. 10 EA 6" Gate Valve and Box $ $ 20. 1 10 EA 8" Gate Valve and Box $ $ 21. 10 EA 10" Gate Valve and Box $ $ 22. 10 EA 12" Gate Valve and Box $ $ 23. 10 EA 16" Gate Valve and Box $ $ 24. 10 EA 6" x 4" Main Line Tap $ $ 25. 10 EA 6" x 6" Main Line Tap $ $ 26. 10 EA 8" x 4" Main Line Tap $ $ 27. 10 EA 8" x 6" Main Line Tap $ $ 28. 10 EA 8" x 8" Main Line Tap $ $ 29. 10 EA 10" x 4" Main Line Tap $ $ 30. 10 EA 10" x 6" Main Line Tap $ $ 31. 10 EA 10" x 8" Main Line Tap $ $ 32. 10 EA 10" x 10" Main Line Tap $ $ 33. 10 EA 12" x 4" Main Line Tap $ $ 34. 10 EA 12" x 6" Main Line Tap $ $ 35. 10 EA 12" x 8" Main Line Tap $ $ 36. 10 EA 12" x 10" Main Line Tap $ $ 37. 10 EA 12" x 12" Main Line Tap $ $ 38. 10 EA 16" x 4" Main Line Tap $ $ 39. 10 EA 16" x 6" Main Line Tap $ $ 40. 10 EA 16" x 8" Main Line Tap $ $ 41. 10 EA 16" x 10" Main Line Tap $ $ 42. 10 EA 16" x 12" Main Line Tap $ $ 43. 10 EA 5' Bury Fire Hydrant Set $ $ 44. 100 FT Additional Fire Hydrant Bury Depth $ $ 45. 10 EA I Fire Hydrant Adjustment $ $ 46. 30 EA 4" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 47. 30 EA 6" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 17IM78.03/13M.doc 2 ITB #078-03/BM, Water and Sanitary Sewer Installation Services -Annual Pricing 48. 30 EA 8" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 49. 20 EA 10" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 50. 30 EA 12" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 51. 20 EA 16" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 52. 500 FT Additional Water Main Depth (per linear foot) $ $ SANITARY SEWER MAIN CONSTRUCTION 53. 200 FT 6" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 54. 200 FT 6" PVC Sanitary Sewer Pipe 4' to 6' Deep $ $ 55. 300 FT 6"-PVC Sanitary Sewer Pipe 6' to 8' Deep $ $ 56. 300 FT 6" PVC SanitarySewer Pipe 8' to 10' Deep $ $ 57. 300 FT 6" PVC Sanitary Sewer Pipe 10' to 12' Deep $ $ 58. 200 FT 6" PVC SanitarySewer Pipe 12' to 14' Deep $ $ 59. 200 FT 6" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ 60. 100 FT 6" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 61. 100 FT 6" PVC Sanitary Sewer Pipe 18' to 20' Deep $ $ 62. 100 FT 8" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 63. 100 FT 8" PVC Sanitary Sewer Pipe 4' to 6' Deep $ $ 64. 100 FT 8" PVC Sanitary Sewer Pipe 6' to 8' Deep $ $ 65. 100 FT 8" PVC Sanitary Sewer Pipe 8' to 10' Deep $ $ 66. 100 FT 8" PVC Sanitary Sewer Pipe 10' to 12' Deep $ $ 67. 100 FT 8" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 68. 100 FT 8" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ 69. 100 FT 8" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 70. 100 FT 8" PVC Sanitary Sewer Pipe 18' to 20' Deep $ $ 71. 100 FT 10" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 72. 100 FT 10" PVC Sanitary Sewer Pipe 4' to 6' Deep $ $ 73. 100 FT 10" PVC Sanitary Sewer Pipe V to 8' Deep $ $ 74. 100 FT 10" PVC Sanitary Sewer Pipe 8' to 10' Deep $ $ 75. 100 FT 10" PVC Sanitary Sewer Pipe 10' to 12' Deep $ $ 76. 100 FT 10" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 77. 100 FT 10" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ 78. 100 FT 10" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 79. 100 FT 10" PVC Sanitary Sewer Pipe 18' to 20' Deep $ $ 80. 100 FT 12" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 81. 100 FT 12" PVC Sanitary Sewer Pipe 4' to 6' Deep $ $ 82. 100 FT 12" PVC Sanitary Sewer Pipe 6' to 8' Deep $ $ 83. 100 FT 12" PVC Sanitary Sewer Pipe 8' to 10' Deep $ $ 84. 100 FT 12" PVC Sanitary Sewer Pipe 10' to 12' Deep $ $ 85. 100 FT 12" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 86. 100 FT 12" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ 87. 100 FT 12" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 88. 100 FT 12" PVC Sanitary Sewer Pipe 18' to 20' Deep $ $ 89. 20 e 'EA I rA Standard Manhole 4' or less r'i-- RA-k-1n A' - Inc. $ : $ 4� 91. 20 FT Cost for Additional Vertical Feet Standard Manhole $ $ 92. 10 FT Cost for Additional Vertical Feet Drop Manhole $ $ 93. 20 EA Cost to Tie to an Existing Standard Manhole $ $ 94. 5 EA Cost to Tie to an Existing Drop Manhole $ $ 95. 10 EA 6" x 4" Wye with Plug $ $ 96. 10 EA 8" x 4" Wye with Plug $ $ 97. 10 EA 10" x 4" Wye with Plug $ $ 98. 10 EA 12" x 4" Wye with Plug $ $ 99. 100 EA 4" Service Extension to Property Line with Plug $ $ 100. 10 EA 6" Plug $ $ 101. 10 EA 8" Plug $ $ 102. 1 10 EA 10" Plug $ $ 103. 1 10 EA 12" Plug $ $ BORE AND INSTALL CASING AND PIPE 104. 50 FT Bore & Install 10" Steel Casing & Pipe $ $ 105. 50 FT Bore & Install 12" Steel Casing & Pipe $ $ 106. 50 FT Bore & Install 14" Steel Casing & Pipe $ $ 107. 50 FT Bore & Install 16" Steel Casing & Pipe $ $ I17B#078-03/BM.doc 3 ITB #078-03BM, Water and Sanitary Sewer Installation Services -Annual Pricing 108. 5 FT Bore & Install 18" Steel Casing & Pipe $ $ 109. 5 FT Bore & Install 20" Steel Casing & Pipe $ $ 110. 5 FT Bore & Install 22" Steel Casing & Pipe $ $ 111. 50 FT Bore & Install 24" Steel Casing & Pipe $ $ 112. 60 Inch Additional Cost to Bore and Install Casing $ $ MISCELLANEOUS EQUIPMENT AND OPERATOR 113. 24 Hour Backhoe & Operator for Miscellaneous Excavation John Deere 310 Extendahoe, or Equal rate per hour $ $ 114. 3 Day Backhoe & Operator for Miscellaneous Excavation John Deere 310 Extendahoe, or Equal rate per day)$ $ 115. 1 Week Backhoe & Operator for Miscellaneous Excavation John Deere 310 Extendahoe, or Equal rate per week)$ $ 116. 24 Hour 12 yd. Dump Truck & Driver for Loading, Hauling & Disposing of Material rate per hour $ $ 117. 3 Day 12 yd. Dump Truck & Driver for Loading, Hauling & Disposing of Material rate per day)$ $ 118. 1 Week 12 yd. Dump Truck & Driver for Loading, Hauling & Disposing of Material rate per week)$ $ 119. 24 Hour 50,000 L.B. Excavator & Operator for Miscellaneous Excavation rate per hour $ $ 120. 3 Day 50,000 L.B. Excavator & Operator for Miscellaneous Excavation rate r day)$ $ 121. 1 Week 50,000 L.B. Excavator & Operator for Miscellaneous Excavation rate per week $ $ 122. 24 Hour \140 HP (minimum) Dozer & Operator for Miscellaneous Excavation rate per hour $ $ 123. 3 Day 140 HP (minimum) Dozer & Operator for Miscellaneous Excavation rate per day)$ $ 124. 1 Week 140 HP (minimum) Dozer & Operator for Miscellaneous Excavation rate per week)$ $ 125. 24 Hour Maintainer with 14' Moldboard & Operator for Miscellaneous Dirt Work rate per hour $ $ 126. 3 Day Maintainer with 14' Moldboard & Operator for Miscellaneous Dirt Work rate per day)$ $ 127. 1 Week Maintainer with 14' Moldboard & Operator for Miscellaneous Dirt Work rate per week $ $ 128. 3 Day Rental of John Deere 310 Extendahoe, or Equal (rate per da $ $ 129. 1 Week Rental of John Deere 310 Extendahoe, or Equal (rate per week $ $ 130. 3 Day Rental of 50,000 L.B. Excavator (rate per day) $ $ 131. 1 Week Rental of 50,000 L.B. Excavator (rate per week) $ $ 132. 3 Day Rental of 140 HP (minimum) Dozer (rate per day) $ $ 133. 1 Week Rental of 140 HP (minimum) Dozer (rate per week) $ $ 134. 3 Day Rental of Maintainer with 14' Moldboard (rate per day) $ $ 135. 1 Week Rental of Maintainer with 14' Moldboard (rate per week) $ $ 136. 24 Hour Cost to Deliver and Pick Up Heavy Equipment (50,000 L.B., Excavator, Dozer, etc.) to Job Site rate per hour $ $ ASHPALT AND CONCRETE CUT AND REMOVAL $ $ 137. 2,000 SQ.FT. Square Foot of Asphalt Cut and Removed $ $ 138. 600 SQ.FT. Square Foot of Concrete Cut and Removed $ $ 139. 40 Hour Cost for Additional Rock (per hour encountered) $ $ 140. 100 Hour Rate to Provide Manpower and Equipment to Weld HDPE. $ $ TOTAL BID Items 1 THROUGH 140: (ALL or NONE) $ "PRICE: F.O.B. City of Lubbock "Days After Receipt of Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net _ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. INTERLOCAL PURCHASING (optional): The City desires to make available to other locat governmental entities of the State of Texas, by mutual agreement with the successful bidder, and property authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices ITB#078-03/BM.doc 4 ITB i1078.03/BM, Water and Sanitary Sewer installation Services -Annual Pricing quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, and City of Wotfforth. YES NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. Alt purchases by governmental entities other than the City of Lubbock witt be bitted directly to that governmental entity and paid by that governmental entity. City of Lubbock witl not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY a corporation organized under the laws of the State of , or a partnership consisting of or an individual trading as Firm: Address: of the City of M/WBE Firm: ( ( Woman I I Black American I I Native American Hispanic American I I Asian Pacific American I I Other (SDecifvl By Date: Authorized Representative - must sign by hand Officer Name and Title: Please Print Business Telephone Number FAX: FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over $25,000): Date P.O./Contract Issued: IT13M78.03/13M.doc 5 ITB #078-03/BM, Water and Sanitary Sewer Installation Services -Annual Pricing Water and Sanitary Sewer Installation Services - Annual Pricing CITY OF LUBBOCK, TEXAS ITB # 078-03/BM THE CITY OF LUBBOCK APPRECIATES YOUR TIME AND EFFORT IN PREPARING YOUR BID. ALL BIDDERS SHOULD FAMILIARIZE THEMSELVES WITH THE FOLLOWING INSTRUCTIONS TO BIDDERS, GENERAL CONDITIONS, AND ATTACHED SPECIFICATIONS. I. INSTRUCTIONS TO BIDDERS BID DELIVERY, TIME Et DATE 1.1 The City of Lubbock is seeking written and sealed competitive bids to furnish Water and Sanitary Sewer Installation Services -Annual Pricing per the attached specifications. Seated bids wilt be received no later than 2:00 p.m. CST, May 29, 2003, if date/time stamped on or before 2:00 P.M. at the office listed below. Any bid received after the date and hour specified will be rejected and returned unopened to the bidder. Each bid and supporting documentation must be in a seated envelope or container plainly labeled in the lower left-hand corner: "ITB # 078-03/BM, Water and Sanitary Sewer Installation Services -Annual Pricing' and the bid opening date and time. Bidders must also include their company name and address on the outside of the envelope or container. Bids must be addressed to: Victor Kilman, Purchasing Manager City of Lubbock 1625 13th Street, Room L-04 Lubbock, Texas 79401 1.2 Bidders are responsible for making certain bids are delivered to the Purchasing Department. Mailing of a bid does not ensure that the bid wilt be delivered on time or delivered at all. If bidder does not hand deliver bid, we suggest that he/she use some sort of delivery service that provides a receipt. The City of Lubbock assumes no responsibility for errant delivery of bids, including those relegated to a courier agent who faits to deliver in accordance with the time and receiving point specified. 1.3 Bids will be accepted in person, by United States Mail, by United Parcel Service, or by private courier service. No bids will be accepted by oral communication, telephone, electronic mail, telegraphic transmission, or tetefacsimile transmission. THE CITY WILL NOT ACCEPT FAX BIDS. The Bid Form must be completed in blue or black ink or by typewriter. 1.4 Bids may be withdrawn prior to the above scheduled time set for closing of the bids. Bids CANNOT be withdrawn, altered or amended after bid closing. Alteration made before bid closing must be initiated by bidder guaranteeing authenticity. 1.5 The City of Lubbock reserves the right to postpone the date and time for opening bids through an addendum. 2 PRE -BID MEETING 2.1 For the purpose of familiarizing bidders with the requirements, answering questions, and issuing addenda as needed for the clarification of the Invitation to Bid (ITB) documents, a pre -bid meeting will be held at 9:00 A.M., May 20, 2003, in Municipal Building Engineering Conference Room 107, Lubbock, Texas. All persons attending the conference wilt be asked to identify themselves and the prospective bidder they represent. ITB#078-03/BM.doc 6 ITS #078-03/BM, Water and Sanitary Sewer installation Services -Annual Pricing 2.2 It is the bidder's responsibility to attend the pre -bid meeting though the meeting is not mandatory. The City will not be responsible for providing information discussed at the pre -bid meeting to bidders who do not attend the pre -bid meeting. 2.3 The City of Lubbock does not discriminate against person with disabilities. City of Lubbock pre -bid meetings are available to all persons regardless of disability. If you would like information made available in a more accessible format or if you desire assistance, please contact the City of Lubbock ADA Coordinator, 1625 13th Street, (806)775-2018 at least forty-eight (48) hours in advance of the conference. CLARIFICATION OF REQUIREMENTS 3.1 It is the intent and purpose of the City of Lubbock that this request permits competitive bids. It is the bidder's responsibility to advise the City of Lubbock Purchasing Manager if any language, requirements, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this ITB to a single source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid closing date. A review of such notifications will be made. 3.2 ALL REQUESTS FOR ADDITIONAL INFORMATION OR CLARIFICATION CONCERNING THIS INVITATION TO BID (ITB) MUST BE SUBMITTED. -IN WRITING NO LATER THAN FIVE (5) BUSINESS DAYS PRIOR TO THE BID: CLOSIN6 DATE AND ADDRESSED TO: Bruce MacNair, Senior Buyer City of Lubbock 1625 13`h Street Lubbock, Texas 79401 Fax: (806) 775-2164 Email: BmacnairCmaii.ci.lubbock.tx.us 4 ADDENDA B MODIFICATIONS 4.1 Any changes, additions, or clarifications to the ITB are made by bid amendments (addenda). 4.2 Any bidder in doubt as to the true meaning of any part of the specifications or other documents may request an interpretation thereof from the Purchasing Department. At the request of the bidder, or in the event the Purchasing Department deems the interpretation to be substantive, the interpretation will be made by written ADDENDA issued by the Purchasing Department. Such addenda issued by the Purchasing Department will be sent to all bidders who are known to have received a copy of the original Invitation to Bid (ITB) and will become part of the bid package having the same binding effect as provisions of the original ITB. No verbal explanations or interpretations will be binding. In order to have a request for interpretation considered, the request must be submitted in writing and must be received by the City of Lubbock Purchasing Department no later than five (5) days prior to the bid closing date. 4.3 All addenda, amendments, and interpretations of this solicitation shall be in writing. The City of Lubbock shall not be legally bound by any amendment or interpretation that is not in writing. Only information supplied by the City in writing or in this ITB should be used in preparing bid responses. All contacts that a bidder may have had before or after receipt of this ITB with any individuals, employees, or representatives of the City and any information that may have been read in any news media or seen or heard in any communication facility regarding this bid should be disregarded in preparing responses. ITB#078-03/BM.doc 7 ITS #078-03BM, Water and Sanitary Sewer Installation Services -Annual Pricing 4.4 The City does not assume responsibility for the receipt of any addendum sent to bidders. 5 EXAMINATION OF DOCUMENTS AND REQUIREMENTS 5.1 Each bidder shall carefully examine all ITB documents and thoroughly familiarize itself with all requirements prior to submitting a bid to ensure that the goods and/or services being bid meet the intent of these specifications. 5.2 Before submitting a bid, each bidder shall be responsible for making all investigations and examinations that are necessary to ascertain conditions and requirements affecting the requirements of this Invitation to Bid. Failure to make such investigations and examinations shall not relieve the bidder from obligation to comply, in every detail, with all provisions and requirements of the Invitation to Bid. 6 BID SUBMITTAL 6.1 BIDDERS MUST SUBMIT THE ORIGINAL AND ONE COPY OF THE SEALED BID TO THE PURCHASING DEPARTMENT PRIOR TO RESPONSE DUE DATE/TIME. FAILURE TO SUBMIT THE ADDITIONAL COPY MAY RESULT IN THE BID BEING DECLARED UNRESPONSIVE TO SPECIFICATION AND MAY NOT BE FURTHER EVALUATED. SHOULD YOU CHOOSE NOT TO BID, FAILURE TO RETURN THE FORM STATING YOUR REASON FOR NOT BIDDING BEFORE THE RESPONSE DUE DATE/TIME MAY RESULT IN REMOVAL OF YOUR FIRM FROM THE BIDDERS LIST. 6.2 Bids must be submitted on the Bid Form and the Bidder must sign and date their bid in the space provided. Identify the item bid, including brand name and model number, if applicable. Enter unit price, extended cost, and delivery days in the columns provided. In the event of discrepancies in extension, the unit price shalt govern. THE BID FORM MUST BE COMPLETED IN BLUE OR BLACK INK OR BY TYPEWRITER. 6.3 The City is exempt from Federal Excise, State Sales and Transportation taxes. TAX MUST NOT BE INCLUDED IN BID. Tax exemption certificates will be executed by the Purchasing Manager upon request. 6.4 Any information regarding warranties and/or maintenance agreements pertaining to said bid item(s) are to be included in the bid. 6.5 Bids will not be considered unless bid F.O.B. delivered and include all delivery and packa ainQ costs. The number of calendar days required to place the materials in the City's receiving point under normal conditions must be shown on the Bid Form. DO NOT quote shipping dates. Failure to indicate delivery days on the Bid Form will obligate Bidder to complete delivery in two weeks. A minimum of five days better delivery will automatically break a tie bid. Unrealistically short or undue tong delivery promises may cause bid to be disregarded. Consistent failure of a bidder to meet delivery promises without a valid reason may cause removal from the bid list. 6.6 Bid prices must be firm for a minimum period of sixty (60) days. Bids subject to price increases will not be considered. 6.7 Alt bids, responses, inquiries, or correspondence relating to or in reference to this ITB, and all reports, charts, and other documentation submitted by bidders shalt become the property of the City of Lubbock when received. 6.8 If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. ITB#078-03/BM.doc 8 ITS #078-03/BM, Water and Sanitary Sewer installation Services -Annual Pricing 7 BID PREPARATION COSTS 7.1 Issuance of this ITB does not commit the City of Lubbock, in any way, to pay any costs incurred in the preparation and submission of a bid. Also, should a bidder bid an alternate, any test costs to prove equality of product will be at the expense of the bidder, not the City of Lubbock. 7.2 The issuance of this ITB does not obligate the City of Lubbock to enter into contract for any services or equipment. 7.3 All costs related to the preparation and submission of a bid shalt be paid by the bidder. 8 TRADE SECRETS, CONFIDENTIAL INFORMATION AND THE TEXAS PUBLIC INFORMATION ACT 8.1 If you consider any portion of your bid to be privileged or confidential by statute or judicial decision, including trade secrets and commercial or financial information, clearly identify those portions. 8.2 The City of Lubbock will honor your notations of trade secrets and confidential information and decline to release such information initially, but please note that the final determination of whether a particular portion of your bid is in fact a trade secret or commercial or financial information that may be withheld from public inspection Witt be made by the Texas Attorney General or a court of competent jurisdiction. In the event a public information request is received for a portion of your bid that you have marked as being confidential information, you will be notified of such request and you Witt be required to justify your legal position in writing to the Texas Attorney General pursuant to Section 552.305 of the Government Code. in the event that it is determined by opinion or order of the Texas Attorney General or a court of competent jurisdiction that such information is in fact not privileged and confidential under Section 552.110 of the Government Code and Section 252.049 of the Local Government Code, then such information Witt be made available to the requester. 8.3 Marking your entire bid CONFIDENTIAL/PROPRIETARY is not in conformance with the Texas Open Records Act. 9 LICENSES, PERMITS, TAXES 9.1 The price or prices for the work shall include full compensation for all taxes, permits, etc. that the bidder is or may be required to pay. 10 HISTORICALLY UNDERUTILIZED BUSINESS (HUB) REQUIREMENTS 10.1 The City of Lubbock hereby notifies all bidders that in regard to any contract entered into pursuant to this ITB, Historically Underutilized Businesses (HUB's) Will be afforded equal opportunities to submit bids and Witt not be discriminated against on the grounds of race, color, sex, disability, or national origin in consideration of an award. 10.2 A HUB is defined as a small business concern which is at least 51% owned and controlled by one or more socially and economically disadvantaged individuals, or in the case of any publicly owned business, at least 51% of the stock of which is owned by one ore more socially and economically disadvantaged individuals. Socially and economically disadvantaged include Women, Black Americans, Hispanic Americans, Native Americans, Asian -Pacific Americans, and Asian -Indian Americans. 11 CONFLICT OF INTEREST 11.1 The bidder shall not offer or accept gifts or anything of value nor enter into any business arrangement with any employee, official or agent of the City of Lubbock. 11.2 By signing and executing this bid, the bidder certifies and represents to the City the bidder has not offered, conferred or agreed to confer any pecuniary benefit or other ITB#078.03/BM.doc ITB #078-03BM, Water and Sanitary Sewer Installation Services -Annual Pricing 12 13 thing of value for the receipt of special treatment, advantage, information, recipient's decision, opinion, recommendation, vote or any other exercise of discretion concerning this bid. AUTHORIZATION TO BIND SUBMITTER OF BID 12.1 Bids must show vendor name and address of bidder. Bids must be manually signed by an officer of the company authorized to bind the submitter to its provisions. Person signing bid must show title or AUTHORITY TO BIND THEIR FIRM IN A CONTRACT. Failure to manually sign bid will disqualify it. 12.2 The bid submitted by the bidder shall become an integral part of the contract between the City and the Bidder and the representations, covenants, and conditions therein contained shall be binding upon the person, firm or corporation executing the same. � .. 13.1 The contract may be awarded either to the lowest responsible bidder or to the bidder who provides goods or services at the best value for the City of Lubbock. In determining the best value for the City of Lubbock, the City may consider: a) The purchase price; b) The reputation of the of the bidder and of the bidder's goods or services; c) The quality of the bidder's goods or services; d) The extent to which the goods or services meet the City's needs; e) The bidders past relationship with the City; f) The impact on the ability of the City to comply with laws and rules relating to contracting with Historically Underutilized Businesses and non-profit organizations employing persons with disabilities; g) The total long-term cost to the City to acquire goods or services; and h) Any relevant criteria specifically listed in the Invitation to Bid. 13.2 The City of Lubbock reserves the right to reject any or all bids, reject any particular item on a bid, and to waive immaterial formalities and to accept the offer most advantageous to the City of Lubbock in its sole discretion. Unless otherwise specified herein, the City may award the bid for any item or group of items shown on the Bid Form. 13.3 All bids are evaluated for compliance with specifications before the bid price is considered. Failure to comply with the listed General Conditions may result in disqualification of bid. 13.4 In case of tie bids, preference will be given to local bidders. Consistent and continued tie bidding on any commodity could be cause for rejection of bids by the City of Lubbock and/or investigation by the Attorney General to determine possible Anti -Trust violations. 13.5 Before the City may award a bid to a nonresident bidder, the nonresident bidder's bid must be lower than lowest bid submitted by a responsible Texas bidder by the same margin or amount that a Texas bidder would be required to underbid the nonresident bidder in the nonresident bidders' home state. 13.5 Any contract made, or purchase order issued, as a result of this Invitation to Bid, shalt be entered into the State of Texas and under the laws of the State of Texas. in connection with the performance of work, the Bidder agrees to comply with the Fair Labor Standard Act, Equal Opportunity Employment Act, and all other applicable ITB#078-03/BM.doc 10 rM #078.03/13M, Water and Sanitary Sewer Installation Services -Annual Pricing Federal, State, and Local laws, regulations, and executive orders to the extent that the same may be applicable. 13.6 NO INDIVIDUAL OF ANY USING DEPARTMENT HAS THE AUTHORITY TO LEGALLY AND/OR FINANCIALLY COMMIT THE CITY TO ANY CONTRACT, AGREEMENT OR PURCHASE ORDER FOR GOODS OR SERVICES, UNLESS SPECIFICALLY SANCTIONED BY THE REQUIREMENTS OF THIS INVITATION TO BID. 13.7 Responsible Bidder Criteria: The City shalt consider only responsible Bidders. Responsible Bidders are those that have, in the sole judgment of the City, the financial ability, experience, resources, skills, capability, reliability and business integrity necessary to perform the requirements of the contract. The City may also consider references and financial stability in determining a responsible Bidder. 14 EQUAL EMPLOYMENT OPPORTUNITY 14.1 Bidder agrees that it will not discriminate in hiring, promotion, treatment, or other terms and conditions of employment based on race, sex, national origin, age, disability, or in any way violative of Title Vll of 1964 Civil Rights Act and amendments, except as permitted by said taws. 15 SPECIFICATIONS 15.1 Any catalog, brand name or manufacturer's reference in the specifications is descriptive and NOT restrictive, and are used to indicate type and quality level desired. Bids on brands of like nature and quality may be considered unless specifically excluded. 15.2 If bidding on other than reference or specifications, bid must show manufacturer, brand, trade name, catalog and/or tot number, etc., on article offered and certify article offered is equivalent to specifications. If other than specified brand of items are offered, specifications, catalog sheets, illustrations and complete descriptive literature must be submitted with bid. 15.3 Minor deviations from written specifications shall not necessarily disqualify a vendor's bid. The City of Lubbock specification committee will be the sole determiner of what constitutes a minor deviation. 15.4 The City may deem it necessary to specify Approved Brands after conclusive testing, prior to usage or standardization. The City may test any sampte(s), supplied free of charge, to qualify for the Approved Brand list. Each sample must be marked with bidder's name and address. At bidder's request and expense, the sampte(s) not destroyed or used in examinations and testing will be returned. 15.5 When specifications call for samples to be submitted, samples shall be delivered by the bidder, at bidder's expense, five days prior to the opening of bids. Each sample shall be clearly tagged to show bidder's name and address and item number. 16 CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS 16.1 Pursuant to Texas Local Government Code 271.905(b), in purchasing real property or personal property that is not affixed to real property, if the City receives one or more bids from a bidder whose principal place of business is in the City of Lubbock and whose bid is within three percent (3%) of the lowest bid price received by the City from a bidder who is not a resident of the City of Lubbock, the City may enter into a contract with: (1) the lowest bidder; or (2) the bidder whose principal place of business is in the City of Lubbock if the City Council determines, in writing, that the local bidder offers the City the best combination of contract price and additional economic development opportunities IT13#078.03/13M.doc 11 ITB #078.03/BM, Water and Sanitary Sewer Installation Services -Annual Pricing for the City of Lubbock created by the contract award, including the employment of residents of the City of Lubbock and increased tax revenues to the City of Lubbock. 16.2 In order to receive consideration, bidders must submit an Affidavit of Eligibility. 17 QUALIFICATIONS OF BIDDERS 17.1 The Bidder may be required before the award of any contract to show to the complete satisfaction of the City of Lubbock that the Bidder or his Subcontractor has the necessary facilities, ability, and financial resources to provide the service specified therein in a satisfactory manner. The Bidder may also be required to give a past history and references in order to satisfy the City of Lubbock in regard to the Bidder's or his Subcontractor's qualifications. 17.2 The City of Lubbock may make reasonable investigations deemed necessary and proper to determine the ability of the Bidder or his Subcontractor to perform the work, and the Bidder shalt furnish to the City of Lubbock all information for this purpose that may be requested. The City of Lubbock reserves the right to reject any bid if the evidence submitted by, or investigation of, the Bidder fails to satisfy the City of Lubbock that the Bidder or his Subcontractor is properly qualified to carry out the obligations of the contract and to complete the work described therein. Evaluation of the Bidder's or his Subcontractor's qualifications shall include: a) The ability, capacity, skill, and financial resources to perform the work or provide the service required; b) The ability of the Bidder or his Subcontractor to perform the work or provide the service promptly or within the time specified, without delay or interference; c) The character, integrity, reputation, judgment, experience, and efficiency of the Bidder or his Subcontractor; d) The quality of performance of previous contracts or services. 18 ANTI -LOBBYING PROVISION 18.1 DURING THE PERIOD BETWEEN BID CLOSE DATE AND THE CONTRACT AWARD, BIDDERS, INCLUDING THEIR AGENTS AND REPRESENTATIVES, SHALL NOT DIRECTLY DISCUSS OR PROMOTE THEIR BID WITH ANY MEMBER OF THE LUBBOCK CITY COUNCIL OR CITY STAFF EXCEPT IN THE COURSE OF CITY -SPONSORED INQUIRIES, BRIEFINGS, INTERVIEWS, OR PRESENTATIONS, UNLESS REQUESTED BY THE CITY. 18.2 This provision is not meant to preclude bidders from discussing other matters with City Council members or City staff. This policy is intended to create a level playing field for all potential bidders, assure that contract decisions are made in public, and to protect the integrity of the bid process. Violation of this provision may result in rejection of the bidder's bid. 19 UTILIZATION OF LOCAL BUSINESS RESOURCES 19.1 The City desires, as much as practicable, to stimulate growth in all sectors of the local business community. Bidders are strongly encouraged to explore and implement methods for the utilization of local resources. 20 PROTEST 20.1 All protests regarding the bid solicitation process must be submitted in writing to the City Purchasing Manager within five (5) business days following the opening of bids. This includes all protests relating to advertising of bid notices, deadlines, bid opening, and all other related procedures under the Local Government Code, as well as any protest relating to alleged improprieties with the bidding process. ITB#078-03/BM.doc 12 nB #078-03/BM, Water and Sanitary Sewer Installation Services -Annual Pricing This limitation does not include protests relating to staff recommendations as to award of this bid. Protests relating to staff recommendations may be directed to the City Council by contacting the Executive Assistant to the City Council. All staff recommendations will be made available for public review prior to consideration by the City Council as allowed by taw. 20.2 FAILURE TO PROTEST WITHIN THE TIME ALLOTTED SHALL CONSTITUTE A WAIVER OF ANY PROTEST. 21 CONTRACT TERM 21.1 The purpose of this bid is to set for a period of three -years firm pricing for the item(s) and/or service(s) described herein. 22 INSURANCE SECTION A. The successful Bidder must provide an Insurance Certificate to the City, which shalt be completed by an agent authorized to bind the named underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shalt furnish and contain all required information referenced or indicated thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY. INSURANCE COVERAGE REQUIRED SECTION B. The City reserves the right to review the insurance requirements of this section during the effective period of the contract and to require adjustment of insurance coverages and their limits when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Contractor. SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as are approved by the City, the Contractor shall obtain and maintain in full force and effect for the duration of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by companies approved by the State of Texas and acceptable to the City, in the following type(s) and amount(s): TYPE AMOUNT 1. Worker's Compensation and Employers Liability Statutory / $500,000 2. Commercial General Liability insurance Per Occurrence, including coverage for the following: a. Per Project Aggregate 3. Automotive Liability insurance for Any Auto, including coverage for the following: a. Combined single limit $500,000 4. Builder's Risk with City named as Loss Payee coverage of: $100,000 ADDITIONAL POLICY ENDORSEMENTS The City shalt be entitled, upon request, and without expense, to receive copies of the policies and all endorsements thereto and may make any reasonable request for deletion, revision, or modification of particular policy terms, conditions, limitations, or exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the underwriter of any of ITI=78.03/13M.doc 13 ITB #078-03/BM, Water and Sanitary Sewer Installation Services -Annual Pricing such policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in policy coverages, and shall pay the cost thereof. REQUIRED PROVISIONS The Contractor agrees that with respect to the above required insurance, all insurance contracts and certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the following required provisions: a. Name the City of Lubbock and its officers, employees, and elected representatives as additional insureds, (as the interest of each insured may appear) as to all applicable coverage; b. Provide for 30 days notice to the City for cancellation, nonrenewat, or material change; c. Provide for notice to the City at the address shown below by registered mail; d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees, and elected representatives for injuries, including death, property damage, or any other loss to the extent same may be covered by the proceeds of insurance (except Builder's Risk); e. Provide that all provisions of this contract concerning liability, duty, and standard of care together with the indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such obligations within applicable policies. f. All copies of the Certificates of Insurance shalt reference the project name or bid number for which the insurance is being supplied. NOTICES The Contractor shall notify the City in the event of any change in coverage and shalt give such notices not less than 30 days prior the change, which notice must be accompanied by a replacement CERTIFICATE OF INSURANCE. All notices shall be given to the City at the following address: Victor Kilman - Purchasing Manager City of Lubbock 1625 13th Street, Room L04 Lubbock, Texas 79401 SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor shalt not relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract documents. Neither shalt the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the Contractor from liability. ITB#078-03/BM.doc 14 ITB #078-03BM, Water and Sanitary Sewer Installation Services -Annual Pricing 11. GENERAL CONDITIONS **** PLEASE READ CAREFULLY **** These General Conditions apply to all bids and become a part of the terms and conditions of any bid submitted. The City shalt mean the City of Lubbock. Quantities: The quantities appearing in this Invitation to Bid are approximate only and the City reserves the right to increase, decrease or delete any or all items. If the quantities of materials to be furnished are increased, such increase shalt be paid for according to the unit prices established for the item. In making its bid hereunder, the Setter expressly recognizes the rights of the City provided herein, and further recognizes that the Setter shalt have no claims against the City for anticipated profits for the quantities called for, diminished or deleted. Product Guarantee: Setter guarantees equipment or product offered wilt meet or exceed specifications identified in this bid invitation. The Setter shalt, upon request, replace any equipment or product proved to be defective and make any and all adjustments necessary without any expense to the City. if at any time, the equipment or product cannot satisfactorily meet the requirements of the specifications, the Setter shalt upon written request from the City, promptly remove such equipment or product without any further expense to the City. SELLER FURTHER REPRESENTS AND WARRANTS TO THE CITY THAT THE OCCURRENCE IN OR USE BY THE EQUIPMENT OR PRODUCT CONTAINING COMPUTER CODE OF DATES ON OR AFTER JANUARY 1, 2000 ("MILLENNIAL DATES"), WILL NOT ADVERSELY AFFECT THE PERFORMANCE OF SUCH EQUIPMENT OR PRODUCT WITH RESPECT TO DATE -DEPENDENT DATA, COMPUTATIONS, OUTPUT, OR OTHER FUNCTIONS (INCLUDING, WITHOUT LIMITATION, CALCULATING, COMPARING, AND SEQUENCING) AND THAT SUCH EQUIPMENT OR PRODUCT WILL CREATE, STORE, PROCESS, AND OUTPUT INFORMATION RELATED TO OR INCLUDING MILLENNIAL DATES WITHOUT ERROR OR OMISSIONS AND AT NO ADDITIONAL COST TO THE CITY. At the City's request, Setter will provide evidence sufficient to demonstrate such equipment or product meets the foregoing. 3 Invoices: Seller shall submit separate invoices, in duplicate, on each purchase order or purchase release after each delivery. Invoices shall indicate the purchase order or purchase release number and the supply agreement number if applicable. Invoices shalt be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading, and the freight waybill when applicable, shall be attached to the invoice. Mail to Accounts Payable, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457. Payment shalt not be due unless and until the Setter shall not be in default under the terms of the contract, and until the above instruments are submitted after delivery. 4 Delivery Delay: When delivery delay can be foreseen, the Setter shall give prior notice to the Purchasing Manager, who shalt have the right to extend the delivery date if reasons for delay appear acceptable. The Setter must keep the Purchasing Manager informed at all times of the status of the order. Default in any manner under the contract, including, but not limited to default on promised delivery, without acceptable reasons, or failure to meet specifications hereunder authorizes the Purchasing Manager to purchase goods elsewhere and charge any increase in cost and handling to the defaulting Setter, and/or exercise any and all rights available to it by law, equity and/or under the terms of the contract. Every effort will be made by the Purchasing Office to locate the goods at the same or better price as than originally contracted. 5 Packal;ing: Seller will package goods in accordance with good commercial practice. Each shipping container shall be clearly and permanently marked as follows: (a) Seller's name and address. (b) Consignee's name, address and purchase order or purchase release number and the supply agreement number if applicable, (c) Container number and total number of containers, e.g., box 1 of 4 boxes, and (d) the number of the container bearing the packing slip. Setter shalt bear cost of IM078-03BM.doc 15 ITB #078-03BM, Water and Sanitary Sewer Installation Services -Annual Pricing packaging unless otherwise provided. Goods shall be suitably packed to secure lowest transportation costs and to conform with requirements of common carriers and any applicable specifications. The City's count or weight shalt be final and conclusive on shipments not accompanied by packing lists. 6 Delivery Time: Deliveries wilt be accepted only during receiving hours: 9:00 A.M. - 3:30 P.M., Monday through Friday, except on City holidays, at the designated location. 7 Damage: The City assumes no liability for goods delivered in damaged or unacceptable condition. The Seller must handle all claims with carriers, and in case of damaged goods, shalt ship replacement goods immediately upon notification by the City. 8 No Warranty By The City Against Infrineements: As part of the contract for sale, Setter agrees to ascertain whether goods manufactured in accordance with the specifications attached to the contract will give rise to the rightful claim of any third person by way of infringement of the like. The City makes no warranty that the production of goods according to the specification wilt not give rise to such a claim, and in no event shall The City be liable to Setter for indemnification in the event that Seller is sued on the grounds of infringement or the like. If Setter is of the opinion that an infringement or the like will result, he wilt notify the City to this effect in writing within two weeks after the signing of the contract. If the City does not receive notice and is subsequently held liable for the infringement or the like, Setter will save The City harmless. If Setter in good faith ascertains the production of the goods in accordance with the specifications will result in infringement or the like, the contract shall be null and void. 9 Material Safety Data Sheets: Setter shall provide Material Safety Data Sheets (MSDS) for all chemicals to comply with provisions of the Texas Hazard Communication Act, Title 6, Subchapter D, Chapter 502, Texas Health and Safety Code Ann. (This Act is corollary to OSHA Standard 29 CRF 1910.1200, which is generally known as the Right to Know Law.) 10 Shipment Under Reservation Prohibited: Setter is not authorized to ship the goods under reservation and no tender of a bill of lading will operate as a tender of goods. 11 Title tit Risk Of Loss: The title and risk of loss of the goods shall not pass to the City until the City actually receives and takes possession of the goods at the point or points of delivery as provided herein. 12 No Replacement of Defective Tender: Every tender of delivery of goods must fully comply with all provisions of the contract as to time of delivery, quality and the like. if a tender is made which does not fully conform, this shall constitute a breach of the contract and Setter shall not have the right to substitute a conforming tender, provided, where the time for performance has not yet expired, the Setter may reasonably notify the City of his intention to cure and may then make a conforming tender within the Contract time but not afterward. 13 Gratuities: The City may, by written notice to the Seller, cancel the contract or purchase order without liability to Setter if it is determined by the City that gratuities, in the form of entertainment, gifts or otherwise, were offered or given by the Seller, or any agent or representative of the Setter, to any officer or employee of the City of Lubbock with a view toward securing a contract or securing favorable treatment with respect to the awarding or amending, or the making of any determinations with respect to the performing of such a contract. in the event the Contract is canceled by the City pursuant to this provision, the City shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by Seller in providing such gratuities. 14 Special Tools £t Test Equipment: If the price stated on the face hereof includes the cost of any special tooling or special test equipment fabricated or required by Seller for the purpose of filing ITB#078.03/BM.doc 16 ITB #078-03BM, Water and Sanitary Sewer Installation Services -Annual Pricing this order, such special tooling or equipment and any process sheets related thereto shalt become the property of the City and to the extent feasible shalt be identified by the Seller as such. 15 Warranty -Price: a. The price to be paid by the City shalt be that contained in Setter's bid which Setter warrants to be no higher than Setter's current prices on orders by other parties for products of the kind and specification covered by the contract for similar quantities under similar or like conditions and methods of purchase. In the event Setter breaches this warranty, the prices of the items shall be reduced to the Setter's current prices on orders by other, or in the alternative. The City may cancel the contract without liability to Seller for breach or Setter's actual expenses. b. The Seller warrants that no person or setting agency has been employed or retained to solicit or secure the contract upon an agreement or understanding for commission, percentage brokerage, or contingent fee excepting bona fide employees of bona fide established commercial or setting agencies maintained by the Seller for the purpose of securing business. For breach or violation of this warranty the City shalt have the right in addition to any other right or rights to cancel the contract without liability and to deduct from the Contract price, or otherwise recover the full amount of such claimed commission, percentage, brokerage, or contingent fee. 16 Safety Warranty: Setter warrants that the product sold to the City shall conform to the standards promulgated by the U. S. Department of Labor under the Occupational Safety and Health Act of 1970 and/or any other governmental agency standards or regulations. In the event the product does not conform to each OSHA or other standards, Setter shall be in default hereunder, and the City may exercise and of the remedy provided for herein, including but not limited to return of the product for correction or replacement at the Setter's expense. In the event Setter fails to make the appropriate correction within a reasonable time, correction made by the City wilt be at the Setter's expense 17 Right of Inspection: The City shall have the right to inspect the goods at delivery before accepting them. 18 Cancellation: The City shalt have the right to cancel for default all, or any part of the undelivered portion of this order if Setter breaches any of the terms hereof including warranties of Setter or if the Setter becomes insolvent and/or files bankruptcy or has bankruptcy filed against it. Such right to cancellation is in addition to and not in lieu of any other remedies which the City may have in taw, equity or hereunder. 19 Termination: The contract or purchase order may be terminated in whole, or in part by the City. Termination hereunder shalt be effected by the delivery to the Setter of a "Notice of Termination" specifying the extent to which the contract or purchase order is terminated and the date upon which such termination becomes effective. In the event of said termination, in whole or in part, provided that Seller shalt not be in default under the Contract, the Setter shalt be entitled to payment only for goods actually delivered, and/or services actually performed under and in compliance with the terms of the contract or purchase order. 20 Force Maieure: Neither party shall be held responsible for tosses or damages hereunder, if the fulfillment of any terms of provisions of the contract is delayed or prevented by strike, walkouts, acts of God, or public enemy, fire, or flood. 21 Assignment -Delegation: No right or interest in the contract shall be assigned or delegation of any obligation made by Setter without the written permission of the City. Any attempted assignment or delegation by Setter shall be wholly void and totally ineffective for all purposes unless made in conformity with this paragraph. 22 Waiver: No claim or right arising out of a breach of the contract can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party. ITB#078-03/BM.doc 17 ITB #078.03/BM. Water and Sanitary Sewer Installation Services -Annual Pricing 23 Interpretation -Parole Evidence: This writing, plus any specifications for bids and performance provided by the City in its advertisement for bids and any other document provided by Setter as part of his bid, is intended by the parties as a final expression of their agreement and is intended also as a complete and exclusive statement of the terms of their agreement. Whenever a term defined by the Uniform Commercial Code is used in the contract, the definition contained in the Code is to control. 24 Applicable Law: The Contract shall be governed by the Uniform Commercial Code. Wherever the term "Uniform Commercial Code" is used, it shall be construed as meaning the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of the contract. 25 Rieht To Assurance: Whenever one party to the contract in good faith has reason to question the other party's intent to perform he may demand that the other party give written assurance of this intent to perform. In the event that a demand is made and no assurance is given within five (5) days, the demanding party may treat this failure as an anticipatory repudiation of the Contract. 26 Indemnification: Setter shalt indemnify, defend, keep and save harmless the City, its agents, officials and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, costs and expenses, which may in anywise arise or accrue against the City in consequence of the granting of the contract or which may anywise result therefrom, whether or not it shalt be alleged or determined that the act was caused through negligence or omission of the Setter or its employees, or of the subcontractor or assignee or its employees, if any, and the Seller shall, at his own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shalt be rendered against the City in any such action, the Setter shalt, at its own expenses, satisfy discharge the same. Setter expressly understands and agrees that any bond required by the contract, or otherwise provided by Setter, shalt in no way limit the responsibility to indemnify, keep and save harmless and defend the City as herein provided. 27 Nonappropriation: Alt funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City. in the event of nonappropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this contract is spent, whichever event occurs first. if at any time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Setter on thirty (30) days prior written notice, but failure to give such notice shalt be of no effect and the City shalt not be obligated under this contract beyond the date of termination. 28 Time: it is hereby expressly agreed and understood that time is of the essence for the performance of the contract, and failure by Setter to meet the time specifications of the contract wilt cause Setter to be in default of the contract. 29 Silence of Specification: The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shalt be regarded as meaning that only the best commercial products and practices are to prevail and that only material and workmanship of the finest quality are to be used. Alt interpretations of the specifications in this bid shall be made on the basis of this statement. The items furnished under this contract shall be new, unused, of the latest product in production to commercial trade, and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these shalt be experienced in design and construction of such items and shalt be an established supplier of the item bid. ITB#078.03/BM.doc 18 ITB #078-03/BM, Water and Sanitary Sewer Installation Services -Annual Pricing City of Lubbock Consideration of Location of Bidder's Principal Place of Business Affidavit of Eligibility Pursuant to Texas Local Government Code 271.905(b), in purchasing real property or personal property that is not affixed to real property, if the City receives one or more bids from a bidder whose principal place of business is in the City of Lubbock and whose bid is within three percent (3%) of the lowest bid price received by the City from a bidder who is not a resident of the City of Lubbock, the City may enter into a contract with: (1) the lowest bidder; or (2) the bidder whose principal place of business is in the City of Lubbock if the City Council determines, in writing, that the local bidder offers the City the best combination of contract price and additional economic development opportunities for the. City of Lubbock created by the contract award, including the employment of residents of the City of Lubbock and increased tax revenues to the City of Lubbock. In order to receive consideration, bidders must submit this affidavit to: Victor Kilman, Purchasing Manager City of Lubbock 1625 13u'Street Lubbock, TX 79401 Complete all areas below. incomplete affidavits may be rejected. Local Business Name: Local Address (must be within the City limits): 1. Is the above address the principal place of business for the business named above? 2. How many residents of the City of Lubbock are employed at the above business location? 3. Year your business was established in the City of Lubbock: 4. For transactions that require sates tax, provide the following Resetler information: Resetler Permit Number: Company Name and Address (as it appears on permit): 5. Does your business have more than one office in the State of Texas? Yes No If Yes, identify the office location considered as the point -of sale credit for sales tax purposes: 6. Was the local business required to pay business and/or real property tax for the most recent tax year? Yes No If Yes, did the local business pay any of this tax to the City of Lubbock? Yes No Under penalty of perjury, the undersigned states that the foregoing statements are true and correct. It is further acknowledged that any person, firm, corporation or entity intentionally submitting false information to the City in an attempt to qualify for eligibility shall be prohibited from bidding on City of Lubbock products and services for a period of one (1) year. Authorized Signature: Date: Printed Name and Title: MW78-03/13M.doc 20 [TB #078-03BM. Water and Sanitary Sewer Installation Services -Annual Pricing SECTION 02500 WATER AND SANITARY SEWER INSTALLATION SERVICES PART1 GENERAL 1.1 WORK INCLUDED A. Providing water and sanitary sewer utility installation services as specified, including: 1. Sanitary sewer service (taps) connections. 2. Water service connections (taps). 3. Potable water main construction. 4. Sanitary sewer main construction. 5. Boring services. 6. Equipment rental services. 7. Testing services for water and sanitary sewer construction. B. Materials provided by Owner. 1. Water tap materials. 2. Sanitary sewer tap materials. 3. Potable water main pipe, valves, fittings, fire hydrants and accessories. 4. Sanitary sewer main pipe, manholes and manhole covers and accessories. 5. Cement stabilized backfill material. 6. Steel casing and casing spacers. 7. Paving repair materials and services for paving cuts in streets and alleys. C. Material Ownership Once the Contractor takes possession of the materials provided by the City of Lubbock, the materials then become the responsibility of the Contractor. Any materials requiring replacement due to damage or any reason will be the responsibility of the Contractor to replace. D. Unit Prices 1. Work wilt be paid for on the basis of the unit prices submitted in the bid documents. 2. Unit bid prices are to include all equipment, labor and ancillary components necessary for a complete and functional installation. 3. Invoicing to the City of Lubbock will be organized on the unit price list. 1.2 QUALITY ASSURANCE A. Regulatory Requirements. 1. All work wilt conform to the most recent version of the City of Lubbock Water Utilities Design Standards for Water and Sewer Construction. 2. Contractor is required to provide proper notification to the State of Texas One Call network and comply with State regulatory notification requirements. 3. Alt work will conform to the most recent version of applicable standards of the Occupational Health and Safety Administration (OSHA). ITB#078-03/BM.doc 22 ITB #078-03BM. Water and Sanitary Sewer Installation Services -Annual Pricing 4. Traffic control measures will conform to the most recent version of the Texas Manual on Uniform Traffic Control Devices. 5. All work wilt conform to the most recent version of applicable requirements of the Texas Council on Environmental Quality. 6. All work wilt conform to the City of Lubbock and Texas Council on Environmental Quality Storm Water Permitting requirements, as applicable. 7. Compliance with other local, state and federal requirements as appropriate. 1.3 SEQUENCING AND SCHEDULING A. Installation Time 1. Water and sewer taps are to be completed within 21 calendar days from the date the order is received by the Contractor. a. Certain water and sanitary sewer taps will be required to be installed with in 24 hours after the order is issued should there be a health, safety and public welfare concern established. b. The Chief Water Utilities Engineer will determine the establishment of a health, safety and welfare concern. 2. Water and sanitary sewer main construction will begin within a minimum of 14 calendar days of issuance of a notice to proceed. 3. Normal installation wilt require 48 hours waiting period before work may begin to comply with the State notification requirements. 1.4 WARRANTY A. Contractor will provide a standard one year construction warranty on all work performed under this contract. This includes backfill and paving repairs made under this contract. B. Contractor is responsible for performing any repairs necessary during this one-year period. C. The time for this warranty begins at the time of completion of the Work. PART 2 SERVICES 2.1 SANITARY SEWER SERVICE CONNECTIONS A. Involves the excavation to the sanitary sewer main and installation of the requested size service saddle to the sewer main. The sewer main will vary in diameter from 6 inches to 12 inches. B. Contractor is required to extend the service pipe to the property line, which typically varies from 5 to 20 feet and connect service line to customers' tine if in place. C. Backfilt in accordance with the Design and Construction Standards of the City of Lubbock. D. Clean up construction area after completion of work returning the area to as near as possible to pre -construction conditions. 2.2 WATER SERVICE CONNECTIONS A. Requires excavation to the water main and installation of the requested size water tap on the water main. The water main diameter will vary from 4 to 16 inches. B. Contractor is to extend the service line to the property line, which typically varies from 5 to 20 feet and connection service line to Customer's service tine if in place. C. Backfill in accordance with the most recent version of the Design and Construction Standards of the City of Lubbock. D. Install meter box and valve box to grade. E. Clean up construction area after completion of work returning the area to as near a possible to pre -construction conditions. ITB#078-03/BM.doc 23 rrB #078.03BM, Water and Sanitary Sewer Installation Services -Annual Pricing 2.3 POTABLE WATER MAIN CONSTRUCTION A. Contractor will excavate and install water mains, fittings, valves and accessories as required for a complete installation. B. Contractor will comply with the most recent version of the City Of Lubbock Water Utilities excavation standards. Typical burial depth is 5 feet. C. Backfill in accordance with the most recent version of the Design and Construction Standards of the City of Lubbock. D. Contractor is responsible for all costs associated mobilization, demobilization, removal and disposal of excess excavation material and construction debris, and pavement cuts and repairs, and all other work necessary for a complete and functional installation. 2.4 SANITARY SEWER MAIN CONSTRUCTION A. Contractor will excavate and install sanitary sewer mains, manholes and accessories as required for a complete installation. B. Contractor will comply with the most recent version of the City Of Lubbock Water Utilities excavation standards. Bury depth will vary. C. Backfill in accordance with the most recent version of the Design and Construction Standards of the City of Lubbock. Gravel used for pipe embedment is to be provided by the Contractor at no additional expense to the City of Lubbock. D. Contractor is responsible for all costs associated with mobilization, demobilization, removal and disposal of excess excavation material and construction debris, and pavement cuts and repairs, and all other work necessary for a complete and functional installation. 2.5 BORING SERVICES A. Contractor will provide all equipment and labor necessary to bore, install steel casing and install pipe in casing. B. Casing may be in joints 20 feet in length or shorter. Contractor to provide labor, materials and equipment necessary to weld casing segments together. C. Contractor is responsible for all costs associated with mobilization, demobilization, removal, disposal of excess excavation material and construction debris, pavement cuts and repairs, and all other work necessary for a complete and functional installation. D. Contractor wilt comply with the most recent version of the City Of Lubbock Water Utilities excavation standards. E. Backfill in accordance with the most recent version of the Design and Construction Standards of the City of Lubbock. 2.6 ELECTRONIC COMMUNICATION A. Contractor will be capable of communicating with the City of Lubbock through email and have access to the Internet. B. Contractor is required to have the capability to receive and respond to tap orders through the City of Lubbock's electronic tap system. C. Contractor is required to demonstrate this capability at the time of bid submission. PART 3 EXECUTION �3si[;-IT191 LiHIGH A. Contractor is responsible for inspecting each construction site to determine the conditions are suitable for the planned activity. B. Unsuitable conditions shall be brought to the attention of the Owner. ITB#078.03/BM.doc 24 ITB #078-03/BM, Water and Sanitary Sewer installation Services -Annual Pricing 3.2 PREPARATION A. Contractor is responsible for protecting surrounding utilities and areas. B. Any repair to damaged areas or utilities will be at the Contractor's expense. C. Contractor is responsible for proper notification of other utilities before commencing work. D. Contractor is responsible for providing all traffic control devices, and preparation and submission of a traffic control plan to the governing agency. 3.3 INSTALLATION A. Contractor will install components in accordance with the latest requirements of the City of Lubbock Design Standards. B. Contractor will disinfect water mains and components in accordance with the latest version of the City Of Lubbock Design Standards and the requirements of the Texas Council on Environmental Quality. Contractor is responsible for providing the disinfectant chemicals at no additional expense to the City of Lubbock. 3.4 FIELD QUALITY CONTROL A. Test installed components in accordance with the latest version of the City Of Lubbock Design Standards and the Texas Council on Environmental Quality. B. City Of Lubbock personnel will inspect all aspects of construction at it's own discretion. C. Water main construction must be disinfected and pressure tested in accordance with the most recent version of the City Of Lubbock Design Standards. D. Sanitary sewer mains must be mandrel tested in accordance with the most recent version of the City Of Lubbock Design Standards. E. Sanitary sewer manholes must be vacuum tested in accordance with the most recent version of the City Of Lubbock Design Standard. ML MIT�1;0&tIIPI ITB#078.03/BM.doc 25 ITB #078-03/13M, Addendum #1 City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 162513TM STREET LUBBOCK, TEXAS 79401 PH: (806) 775-2167 FAX: (806) 775-2164 http://purchasing.ci.iubbock.tx.us MAILED TO VENDOR: ADDENDUM #1 ITB #078-03 / BM Water and Sanitary Sewer Installation Services - Annual Pricing May 21, 2003 May 29, 2003 @ 2:00 P.M. CST The following items take precedence over specifications for the above named Invitation to Bid (ITB). Where any item called for in the ITB documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. 1. Successful Bidder MUST submit *** REVISED *** BID FORM, attached. Four items were added. 2. In SPECIFICATIONS please note the following changes: A. Item, 1.1.B.6: change to read, "Steel casing, casing spacers and end seals, if used." B. Item, 1.1.13.8:-add, "Gravel embedment." C. Add Section 1.5 as follows: 1.5 EXPERIENCE A. Contractor will have a minimum of five (5) years experience in Municipal water and sanitary sewer construction of a similar nature to the scope of work herein specified. B. Contractor will have experience working in alleys or other congested environments and good public interaction. D. Item, 2.5.F: add, "Payment for boring services will be based on length of casing installed." E. Item, 3.4.F: add, "Sanitary sewer line pressure test in accordance with the most recent version of the City of Lubbock Design Standards." 3. Your attention is invited to the following questions and answers: QUESTION: Barricades are not supplied by the city in routine tap installation. However, there are circumstances in closing entire alleys or streets, which go beyond normal circumstances. ANSWER: It is a requirement for the Contractor to provide necessary barricades. Please refer to SPECIFICATIONS under paragraph 3.2.D. QUESTION: The per -foot price of a standard water bore at 4'-5' deep or a sewer bore at standard.7'- 8' deep cannot be the same as a bore at 20' deep. The per -foot price would not Chang e but the approach depth would have to be addressed as it involves shoring and or sloping to meet safety standards, which involves additional equipment and labor not needed under standard conditions. ANSWER: Additional cost per foot of bore for additional depth by foot, is addressed in the REVISED BID FORM, attached. ITB#078-03/BMAd1 ITB #078-03/BM, Addendum #1 QUESTION: Where is it specified that sewer taps include a sewer service connection run from the tap to the property line as part of the tap? ANSWER: Taps, both water and sewer shall be run to the property line, which. is typically 5 to 20 feet from the tap. This covers the great majority of situations. This requirement is stated in paragraphs 2.1.B and 2.2.13 of the specifications. "Contractor is to extend the service line to the property line, which typically varies from 5 to 20 feet and connection service line to Customer's service line if in place." QUESTION: Trucks come into play when you are hauling off from a paving cut so is this is also inclusive in a tap as all taps are not paving cuts, so it does not come up routinely? ANSWER: In SPECIFICATIONS, paragraphs 2.3.1), 2.4.1) and 2.5.0 it is specified, "Contractor is responsible for all costs associated mobilization, demobilization, removal and disposal of excess excavation material and construction debris, and pavement cuts and repairs, and all other work necessary for a complete and functional installation." This requirement applies to Bid Items 139 and 140 (which include the hauling off and disposal of material). Bid items 116, 117, and 118 are NOT associated with this item. All requests for additional information or clarification must be submitted in writing and directed to: Bruce MacNair, Senior Buyer, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457 Questions may be faxed to (806) 775-2164 or Email to Bmacnair@mail.ci.lubbock.tx.us THANK YOU, CITY OF LUBBOCK Bruce MacNair Senior Buyer It is the intent and purpose of the City of Lubbock that this request permits competitive bids. It shall be the bidder's responsibility to advise the City of Lubbock Purchasing Manager if any language, requirements, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this ITB to a single source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid close date. A review of such notifications will be made. ITB#078-03/BMAd1 ITB #078-03/BM, Addendum #1 *** REVISED *** BID FORM Water and Sanitary Sewer Installation Services -Annual Pricing CITY OF LUBBOCK, TEXAS ITB #078-03/BM In compliance with the invitation to Bid #078-03/BM, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #078-03/BM is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ITEM QTY UNIT OF MEASURE DESCRIPTION UNIT PRICE* BID Extended Cost Delivery Days ARO** SEWER SERVICE CONNECTIONS 1. 75 EA Service Connections 0' to 4' Deep $ $ 2. 100 EA Service Connections 5' to 8' Deep $ $ 3. 1 100 EA Service Connections 8' to 12' Deep $ $ 4. 75 EA Service Connections 12' to 15' Deep $ $ 5. 40 FT Additional Vertical Feet Past 15' $ $ WATER SERVICE CONNECTIONS 6. 800 EA One Inch Water Meter Tap $ $ 7. 20 EA One and one-half Inch Water Meter Tap $ $ 8. 50 EA Two Inch Water Meter Tap $ $ 9. 10 EA Three Inch Water Meter Tap $ $ 10. 10 EA Four Inch Water Meter Tap $ $ 11. 5 EA Six Inch Water Meter Tap $ $ POTABLE WATER MAIN CONSTRUCTION 12. 2,000 FT 4" Class 150 Water Pipe $ $ 13. 1 2,000 FT 6" Class 150 Water Pipe $ $ 14. 1,000 FT 8" Class 150 Water Pipe $ $ 15. 500 FT 10" Class 150 Water Pipe $ $ 16. 1,000 FT 12" Class 150 Water Pipe $ $ 17. 500 FT 16" Class 150 Water Pipe $ $ 18. 10 EA 4" Gate Valve and Box $ $ 19. 10 EA 6" Gate Valve and Box $ $ 20. 10 EA 8" Gate Valve and Box $ $ 21. 10 EA 10" Gate Valve and Box $ $ 22. 10 EA 12" Gate Valve and Box $ $ 23. 10 EA 16" Gate Valve and Box $ $ 24. 10 EA 6" x 4" Main Line Tap $ $ 25. 1 10 EA 6" x 6" Main Line Tap $ $ 26. 10 EA 8" x 4" Main Line Tap $ $ 27. 10 EA 8" x 6" Main Line Tap $ $ 28. 10 EA 8" x 8" Main Line Tap $ $ 29. 10 EA 10" x 4" Main Line Tap $ $ 30. 10 EA 10" x 6" Main Line Tap $ $ 31. 1 10 EA 10" x 8" Main Line Tap $ $ 32. 10 EA 10" x 10" Main Line Tap $ $ 33. 10 EA 12" x 4" Main Line Tap $ $ 34. 10 EA 12" x 6" Main Line Tap $ $ 35. 10 EA 12" x 8" Main Line Tap $ $ 36. 10 EA 12" x 10" Main Line Tap $ $ 37. 1 10 EA 12" x 12" Main Line Tap $ $ 38. 10 EA 1 16" x 4" Main Line Tap $ $ 39. 10 EA 16" x 6" Main Line Tap $ $ 40. 10 EA 16" x 8" Main Line Tap $ $ 41. 10 EA 16" x 10" Main Line Tap $ $ 42. 10 EA 16" x 12" Main Line Tap $ $ 43. 10 EA 5' Bury Fire Hydrant Set $ $ 44. 100 1 - FT Additional Fire Hydrant Bury Depth $ $ ITB#078-03/BMAd 1 ITB #078-03/BM, Addendum #1 103. 10 EA 12" Plug $ $ BORE AND INSTALL CASING AND PIPE 104. 50 FT Bore & Install 10" Steel Casing & Pipe $ $ 105. 50 FT Bore & Install 12" Steel Casing & Pipe $ $ 106. 50 FT Bore & Install 14" Steel Casing & Pipe $ $ 107. 50 FT Bore & Install 16" Steel Casing & Pipe $ $ 108. 5 FT Bore & Install 18" Steel Casing & Pipe $ $ 109. 5 FT Bore & Install 20" Steel Casing & Pipe $ $ 110. 5 FT Bore & Install 22" Steel Casing & Pipe $ $ 111. 50 FT Bore & Install 24" Steel Casing & Pipe $ $ 112. 60 Inch Additional Cost to Bore and Install Casing $ $ 113. 20 FT Additional cost per foot of bore for additional depth (by foot $ $ MISCELLANEOUS EQUIPMENT AND OPERATOR 114. 24 Hour Fresh Compressed air Supply for SCBA work rate per hour $ $ 115. 24 Hour Backhoe & Operator for Miscellaneous Excavation John Deere 310 Extendahoe, or E ual rate per hour $ $ 116. 3 Day Backhoe & Operator for Miscellaneous Excavation John Deere 310 Extendahoe, or Equal rate per day)$ $ 117. 1 Week Backhoe & Operator for Miscellaneous Excavation John Deere 310 Extendahoe, or Equal rate per week $ $ 118. 24 Hour 12 yd. Dump Truck & Driver for Loading, Hauling & Disposing of Material rate per hour $ $ 119. 3 Day 12 yd. Dump Truck & Driver for Loading, Hauling & Disposing of Material rate per day)$ $ 120. 1 Week' 12 yd. Dump Truck & Driver for Loading, Hauling & Disposing of Material rate per week $ $ 121. 24 Hour 50,000 L.B. Excavator & Operator for Miscellaneous Excavation rate per hour $ $ 122. 3 Day 50,000 L.B. Excavator & Operator for Miscellaneous Excavation rate per day)$ $ 123. 1 Week 50,000 L.B. Excavator & Operator for Miscellaneous Excavation rate per week $ $ 124. 24 Hour 140 HP (minimum) Dozer & Operator for Miscellaneous Excavation rate per hour $ $ 125. 3 Day 140 HP (minimum) Dozer & Operator for Miscellaneous Excavation rate per day)$ $ 126. 1 Week 140 HP (minimum) Dozer & Operator for Miscellaneous Excavation rate per week $ $ 127. 24 Hour Maintainer with 14' Moldboard & Operator for Miscellaneous Dirt Work rate per hour $ $ 128. 3 Day Maintainer with 14' Moldboard & Operator for Miscellaneous Dirt Work rate per day)$ $ 129. 1 Week Maintainer with 14' Moldboard & Operator for Miscellaneous Dirt Work rate per week $ $ 130. 3 Day Rental of John Deere 310 Extendahoe, or Equal (rate per day) $ $ 131. 1 Week Rental of John Deere 310 Extendahoe, or Equal (rate per week $ $ 132. 3 Day Rental of 50,000 L.B. Excavator (rate per day) $ $ 133. 1 Week Rental of 50,000 L.B. Excavator (rate per week) $ $ 134. 3 Day Rental of 140 HP (minimum) Dozer (rate per day) $ $ 135. 1 Week Rental of 140 HP (minimum) Dozer (rate per week) $ $ 136. 3 Day Rental of Maintainer with 14' Moldboard (rate per day) $ $ 137. 1 Week Rental of Maintainer with 14' Moldboard (rate per week) $ $ 138. 24 Hour Cost to Deliver and Pick Up Heavy Equipment (50,000 L.B., Excavator, Dozer, etc.) to Job Site rate per hour $ $ ASHPALT AND CONCRETE CUT AND REMOVAL $ $ 139. 2,000 SQ.FT. Square Foot of Asphalt Cut and Removed $ $ 140. 600 SQ.FT. Square Foot of Concrete Cut and Removed $ $ 141. 40 Hour Cost for Additional Rock (per hour encountered) $ $ HDPE WELDING ITB#078-03/BMAd 1 ITB #078-03/BM, Addendum #1 142. 100 Hour Manpower and equipment to weld HDPE pipe, $ $ 1 - 6 inches. 143. 100 Hour Manpower and equipment to weld HDPE pipe, $ $ 7 - 12 inches. 144. 100 Hour Manpower and equipment to weld HDPE pipe, $ $ 13 - 16 inches. TOTAL BID Items 1 THROUGH 144: (ALL or NONE) $ *PRICE: F.O.B. City of Lubbock "'Days After Receipt of Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net _ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all, terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, and City of Wolfforth. YES IE • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocat Agreements for Cooperative Purchasing with the City of Lubbock wilt be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock wilt be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity wilt order their own materials/service as needed. THIS BID IS SUBMITTED BY of the State of , or a partnership consisting of or an individual trading as corporation organized under the laws of the City of City: State: Zip M/WBE Firm: Woman Black American Native American Hispanic American I I Asian Pacific American I I Other (SDecifv) By Date: Authorized Representative - must sign by hand f Officer Name and Title: Please Print Business Telephone Number FAX: FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over $25,000): Date P.O. /Contract Issued: ITB#078-03/BMAd1 ITB #078-03/13M, Addendum #2 City of Lubbock PURCHASING DEPARTMENT. ROOM L04, MUNICIPAL BUILDING 162513TM STREET LUBBOCK, TEXAS 79401 PH: (806) 775-2167 FAX: (806) 775-2164 http://purchasing.ci.lubbock.tx.us. MAILED TO VENDOR: OLD CLOSE DATE: NEW CLOSE DATE: ADDENDUM #2 ITB #078-03 / BM Water and Sanitary Sewer Installation Services - Annual Pricing May 28, 2003 May 29, 2003 @ 2:00 P.M. CST June 5, 2003 @ 3:00 P.M. CST The following items take precedence over specifications for the above named Invitation to Bid (ITB). Where any item called for in the ITB documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. 1. Please note the NEW CLOSE DATE of June 5, 2003 @ 3:00 P.M. CST. 2. Additional information is forthcoming and will be published in Addendum #3. All requests for additional information or clarification must be submitted in writing and directed to: Bruce MacNair, Senior Buyer, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457 Questions may be faxed to (806) 775-2164 or Email to Bmacnair@mail.ci.lubbock.tx.us THANK YOU, CITY OF LUBBOC uce MacNair Senior Buyer It is the intent and. purpose of the City of Lubbock that this request permits competitive bids. It shall be the bidder's responsibility to advise the City of Lubbock Purchasing Manager if any language requirements etc or any combinations thereof, inadvertently restricts or limits the requirements stated in this ITB to a single source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid close date. A review of such notifications will be made. ITB#078-03/BMAd2 ITB #078-03/BM, Addendum #4 City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 1625 13TH STREET LUBBOCK, TEXAS 79401 PH:(806) 775-2167 FAX:(806) 775-2164 http://purchasing.ci.lubbock.tx.us ADDENDUM #4 ITB #078-03 / BM Water and Sanitary Sewer Installation Services Annual Pricing MAILED TO VENDOR: June 2, 2003 CLOSE DATE: June 5, 2003 cQ 3:00 P.M. CST The following items take precedence over specifications for the above named Invitation to Bid (ITB). Where any item called for in the ITB documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. 1. Successful Bidder MUST submit *** REVISED *** BID FORM, attached hereto. 2. In SPECIFICATIONS, PART 3 EXECUTION please note the following changes: A. REPLACE paragraph 3.2 D with, "Contractor is responsible for making arrangements for traffic control devices. Traffic control devices will be provided by the Owner." B. ADD paragraph 3.2 E as follows: "Contractor is responsible for preparation and submission of a traffic control plan to the appropriate governing agency. Contractor is responsible for adequate and proper notification to the appropriate governing agency of any traffic adjustments." 3. The concern was raised regarding the necessity of multiple trips to the same job -site, due to the questionability of maps and the requirement to move to subsequent job -sites while awaiting the delivery of Cement Stabilized Backfill as well as the different labor requirements for water and sewer service taps requiring paving cuts. RESPONSE: On the *** REVISED *** BID FORM, Line Item number 142 was added under ASPHALT AND CONCRETE CUT AND REMOVAL, in order to accommodate these requirements. 4. The concern was raised regarding the cost difference of cutting paving using a Uniloader with jackhammer versus a jackhammer with air compressor. RESPONSE: Work performed under the paving cut removal line items 139 and 140 allows for one price for the removal of paving material. This includes all equipment involved - the choice of equipment is that of the contractor. 5. UEQ STION: Regarding the added paragraph 1.5 B in SPECIFICATIONS where it is stated that contractor will have good public interaction - who determines good public interaction? ANSWER: Whether or not a contractor has "good public interaction" will be, addressed and determined by reference checks during the evaluation period. ITB#078-03/BMAd4 ITB #078-03/13M, Addendum #4 All requests for additional information or clarification must be submitted in writing and directed to: Bruce MacNair, Senior Buyer, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457 Questions may be faxed to (806) 775-2164 or Email to BmacnairCmail.ci.lubbock.tx.us THANK YOU, CITY OF LUBBOCK Bruce MacNair Senior Buyer It is the intent and purpose of the City of Lubbock that this request permits competitive bids. It shall be the bidder's responsibility to advise the City of Lubbock Purchasing Manager if any language, requirements, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this ITB to a single source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid close date. A review of such notifications will be made. ITB#078-03/BMAd4 ITB #078-03/BM, Addendum #3 *** REVISED *** BID FORM Water and Sanitary Sewer Installation Services -Annual Pricing CITY OF LUBBOCK, TEXAS ITB #078-03/BM In compliance with the Invitation to Bid #078-03/BM, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #078-03/BM is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ITEM QTY UNIT OF MEASURE DESCRIPTION UNIT PRICE* BID Extended Cost Delivery Days ARO** SEWER SERVICE CONNECTIONS Asspecified herein 1. 75 EA Service Connections 0' to 4' Deep $ $ 2. 100 EA Service Connections 5' to 8' Deep $ $ 3. 100 EA Service Connections 8' to 12' Deep $ $ 4. 75 EA Service Connections 12' to 15' Deep $ $ 5. 40 FT Additional Vertical Feet Past 15' $ $ WATER SERVICE CONNECTIONS (Asspecified herein) 6. 800 EA One Inch Water Meter Tap $ $ 7. 20 EA One and one-half Inch Water Meter Tap $ $ 8. 50 EA Two Inch Water Meter Tap $ $ 9. 10 EA • Three Inch Water Meter Tap $ $ 10. 10 EA Four Inch Water Meter Tap $ $ 11. 5 EA Six Inch Water Meter Tap $ $ POTABLE WATER MAIN CONSTRUCTION (As specified herein) 12. 2,000 FT 4" Class 150 Water Pipe $ $ 13. 2,000 FT 6" Class 150 Water Pipe $ $ 14. 1,000 FT 8" Class 150 Water Pipe $ $ 15. 500 FT 10" Class 150 Water Pipe $ $ 16. 1,000 FT 12" Class 150 Water Pipe $ $ 17. 500 FT 16" Class 150 Water Pipe $ $ 18. 10 EA 4" Gate Valve and Box $ $ 19. 1 10 EA 6" Gate Valve and Box $ $ 20. 10 EA 8" Gate Valve and Box $ $ 21. 10 EA 10" Gate Valve and Box $ $ 22. 10 EA 12" Gate Valve and Box $ $ 23. 10 EA 16" Gate Valve and Box $ $ 24. 10 EA 6" x 4" Main Line Tap $ $ 25. 1 10 EA 6" x 6" Main Line Tap $ $ 26. 10 EA 8" x 4" Main Line Tap $ $ 27. 10 EA 8" x 6" Main Line Tap $ $ 28. 10 EA 8" x 8" Main Line Tap $ $ 29. 10 EA 10" x 4" Main Line Tap $ $ 30. 10 EA 10" x 6" Main Line Tap $ $ 31. 1 10 EA 10" x 8" Main Line Tap $ $ 32. 10 EA 10" x 10" Main Line Tap $ $ 33. 10 EA 12" x 4" Main Line Tap $ $ 34. 10 EA 12" x 6" Main Line Tap $ $ 35. 10 EA 12" x 8" Main Line Tap $ $ 36. 10 EA 12" x 10" Main Line Tap $ $ 37. 10 EA 12" x 12" Main Line Tap $ $ 38. 10 EA 16" x 4" Main Line Tap $ $ 39. 10 EA 16" x 6" Main Line Tap $ $ 40. 10 EA 16" x 8" Main Line Tap $ $ 41. 10 EA 16" x 10" Main Line Tap $ $ ITB#078-03/BMAd3 ITB #078-03/BM, Addendum #3 42. 10 EA 16" x 12" Main Line Tap $ $ 43. 10 EA 5' Bury Fire Hydrant Set $ $ 44. 100 FT Additional Fire Hydrant Bury Depth $ $ 45. 10 EA Fire Hydrant Adjustment $ $ 46. 30 EA 4" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 47. 1 30 EA 6" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 48. 30 EA 8" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 49. 20 EA 10" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 50. 30 EA 12" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 51. 20 EA 16" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 52. 500 FT Additional Water Main Depth (per linear foot) $ $ SANITARY SEWER MAIN CONSTRUCTION (As specified herein) 53. 200 FT 6" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 54. 200 FT 6" PVC Sanitary Sewer Pipe 4' to 6' Deep $ $ 55. 300 FT 6" PVC Sanitary Sewer Pipe 6' to 8' Deep $ $ 56. 300 FT 6" PVC Sanitary Sewer Pipe 8' to 10' Deep $ $ 57. 300 FT 6" PVC Sanitary Sewer Pipe 10' to 12' Deep $ $ 58. 1 200 FT 6" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 59. 200 FT 6" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ 60. 100 FT 6" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 61. 100 FT 6" PVC Sanitary Sewer Pipe 18' to 20' Deep $ $ 62. 100 FT 8" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 63. 100 FT 8" PVC Sanitary Sewer Pipe 4' to 6' Deep $ $ 64. 1 100 FT 8" PVC Sanitary Sewer Pipe 6' to 8' Deep $ $ 65. 100 FT 8" PVC Sanitary Sewer Pipe 8' to 10' Deep $ $ 66. 100 FT 8" PVC Sanitary Sewer Pipe 10' to 12' Deep $ $ 67. 100 FT 8" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 68. 100 FT 8" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ 69. 100 FT 8" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 70. 100 FT 8" PVC Sanitary Sewer Pipe 18' to 20' Deep $ $ 71. 100 FT 10" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 72. 100 FT 10" PVC Sanitary Sewer Pipe 4' to 6' Deep $ $ 73. 100 FT 10" PVC Sanitary Sewer Pipe 6' to 8' Deep $ $ 74. 100 FT 10" PVC Sanitary Sewer Pipe 8' to 10' Deep $ $ 75. 100 FT 10" PVC Sanitary Sewer Pipe 10' to 12' Deep $ $ 76. 1 100 FT 10" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 77. 100 FT 10" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ 78. 100 FT 10" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 79. 100 FT 10" PVC Sanitary Sewer Pipe 18' to 20' Deep $ $ '80. 100 FT 12" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 81. 100 FT 12" PVC Sanitary Sewer Pipe 4' to 6' Deep $ $ 82. 1 100 FT 12" PVC Sanitary Sewer Pipe 6' to 8' Deep $ $ 83. 100 FT 12" PVC Sanitary Sewer Pipe 8' to 10' Deep $ $ 84. 100 FT 12" PVC Sanitary Sewer Pipe 10' to 12' Deep $ $ 85. 100 FT 12" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 86. 100 FT 12" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ 87. 100 FT 12" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 88. 1 100 FT 12" PVC Sanitary Sewer Pipe 18' to 20' Deep $ $ 89. 20 EA Standard Manhole 4' or less $ $ 90. 5 EA Drop Manhole 4' or less $ $ 91. 20 FT Cost for Additional Vertical Feet Standard Manhole $ $ 92. 10 FT Cost for Additional Vertical Feet Drop Manhole $ $ 93. 20 EA Cost to Tie to an Existing Standard Manhole $ $ 94. 5 EA Cost to Tie to an Existing Drop Manhole $ $ 95. 10 EA 6" x 4" Wye with Plug $ $ 96. 10 EA 8" x 4" Wye with Plug $ $ 97. 10 EA 10" x 4" Wye with Plug $ $ 98. 10 EA 12" x 4" Wye with Plug $ $ 99. 100 EA 4" Service Extension to Property Line with Plug $ $ ITB#078-03/BMAd3 ITB #078-03/BM, Addendum #3 12 yd. Dump Truck & Driver for Loading, Hauling & $ 119. 3 Day Disposing of Material rate per day)$ 120. 1 Week 12 yd. Dump Truck & Driver for Loading, Hauling & $ $ Disposing of Material rate per week 121. 24 Hour 50,000 L.B. Excavator & Operator for Miscellaneous $ $ Excavation rate per hour 122. 3 Day 50,000 L.B. Excavator & Operator for Miscellaneous $ Excavation rate per day)$ 123. 1 Week 50,000 L.B. Excavator & Operator for Miscellaneous $ $ Excavation rate per week 124. 24 Hour 140 HP (minimum) Dozer & Operator for Miscellaneous $ $ Excavation rate per hour 125. 3 Day 140 HP (minimum) Dozer & Operator for Miscellaneous $ Excavation rate per day)$ 126. 1 Week 140 HP (minimum) Dozer & Operator for Miscellaneous $ $ Excavation rate per week 127. 24 Hour Maintainer with 14' Moldboard & Operator for $ $ Miscellaneous Dirt Work rate per hour 128. 3 Day Maintainer with 14' Moldboard & Operator for $ Miscellaneous Dirt Work rate per day)$ 129. 1 Week Maintainer with 14' Moldboard & Operator for $ $ Miscellaneous Dirt Work rate per week 130. 3 Day Rental of John Deere 310 Extendahoe, or Equal (rate per $ $ day) 131. 1 Week Rental of John Deere 310 Extendahoe, or Equal (rate per $ $ week 132. 3 Day Rental of 50,000 L.B. Excavator (rate per day) $ $ 133. 1 Week Rental of 50,000 L.B. Excavator (rate per week) $ $ 134. 3 Day Rental of 140 HP (minimum) Dozer (rate per day) $ $ 135. 1 Week Rental of 140 HP (minimum) Dozer (rate per week) $ $ 136. 3 Day Rental of Maintainer with 14' Moldboard (rate per day) $ $ 137. 1 Week Rental of Maintainer with 14' Moldboard (rate per week), $ $ 138. 24 Hour Cost to Deliver and Pick Up Heavy Equipment (50,000 $ $ L.B., Excavator, Dozer, etc.) to Job Site rate per hour ASHPALT AND CONCRETE CUT AND REMOVAL $ $ 139. 2,000 SQ.FT. Square Foot of Asphalt Cut and Removed $ $ 140. 600 SQ.FT. Square Foot of Concrete Cut and Removed $ $ 141. 40 Hour Cost for Additional Rock (per hour encountered) $ $ HDPE WELDING 142. 100 Hour Manpower and equipment to weld HDPE pipe, $ $ 1 - 6 inches. 143. 100 Hour Manpower and equipment to weld HDPE pipe, $ $ 7 - 12 inches. 144. 100 Hour Manpower and equipment to weld HDPE pipe, $ $ 13 - 16 inches. 1 TOTAL BID Items 1 THROUGH 144: (ALL or NONE) $ *PRICE: F.O.B. City of Lubbock **Days After Receipt of Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net _ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains ITB#078-03/BMAd3 ITB #078-03/13M, Addendum #3 Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, and City of Wolfforth. YES NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock wilt be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY a corporation organized under the laws of the State of , or a partnership consisting of or an individual trading as of the City of Firm: Address: M/WBE Firm: I Woman I I Black American Native American Hispanic American I I Asian Pacific American Other (SDecifv) By Date: Authorized Representative - must sign by hand Officer Name and Please Print Business Telephone Number, FAX: FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over $25,000): Date P.O./Contract Issued: IT13#078-03/13MAd3 ITB #078-03/BM, Addendum #1 Resolution No. 2003-RO331 City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 1625 13TH STREET LUBBOCK, TEXAS 79401 PH: (806) 775-2167 FAX: (806) 775.2164 http://purchasing.ci.tubbock.tx.us MAILED TO VENDOR: CLOSE DATE: ADDENDUM #1 ITB #078-03 / BM Water and Sanitary Sewer Installation Services - Annual Pricing May 21, 2003 May 29, 2003 @ 2:00 P.M. CST The following items take precedence over specifications for the above named Invitation to Bid (ITB). Where any item called for in the ITB documents is supplemented here, the original requirements, not affected by this addendum, shalt remain in effect. 1. Successful Bidder MUST submit *** REVISED *** BID FORM, attached. Four items were added. 2. In SPECIFICATIONS please note the following changes: A. Item, 1.1.B.6: change to read, "Steel casing, casing spacers and end seals, if used." B. Item, 1.1. B.8: add, "Gravel embedment." C. Add Section 1.5 as follows: 1.5 EXPERIENCE A. Contractor will have a minimum of five (5) years experience in Municipal water and sanitary sewer construction of a similar nature to the scope of work herein specified. B. Contractor will have experience working in alleys or other congested environments and good public interaction. D. Item, 2.5.F: add, "Payment for boring services will be based on length of casing installed." E. Item, 3.4.F: add, "Sanitary sewer line pressure test in accordance with the most recent version of the City of Lubbock Design Standards." 3. Your attention is invited to the following questions and answers: QUESTION: Barricades are not supplied by the city in routine tap installation. However, there are circumstances in closing entire alleys or streets, which go beyond normal circumstances. ANSWER: It is a requirement for the Contractor to provide necessary barricades. Please refer to SPECIFICATIONS under paragraph 3.2.D. QUESTION: The per -foot price of a standard water bore at 4'-5' deep or a sewer bore at standard 7'- 8' deep cannot be the same as a bore at 20' deep. The per -foot price would not change but the approach depth would have to be addressed as it involves shoring and or sloping to meet safety standards, which involves additional equipment and tabor not needed under standard conditions. ANSWER: Additional cost per foot of bore for additional depth by foot, is addressed in the REVISED. BID FORM, attached. ITB#078-03/BMAd 1 ITB #078-03/BM, Addendum #1 QUESTION: Where is it specified that sewer taps include a sewer service connection run from the tap to the property line as part of the tap? ANSWER: Taps, both water and sewer shalt be run to the property line, which is typically 5 to 20 feet from the tap. This covers the great majority of situations. This requirement is stated in paragraphs 2.1.B and 2.2.13 of the specifications. "Contractor is to extend the service line to the property line, which typically varies from 5 to 20 feet and connection service line to Customer's service line if in place." QUESTION: Trucks come into play when you are hauling off from a paving cut so is this is also inclusive in a tap as all taps are not paving cuts, so it does not come up routinely? ANSWER: In SPECIFICATIONS, paragraphs 2.3.0, 2.4.1) and 2.5.0 it is specified, "Contractor is responsible for all costs associated mobilization, demobilization, removal and disposal of excess excavation material and construction debris, and pavement cuts and repairs, and all other work necessary for a complete and functional installation." This requirement applies to Bid Items 139 and 140 (which include the hauling off and disposal of material). Bid items 116, 117, and 118 are NOT associated with this item. All requests for additional information or clarification must be submitted in writing and directed to: Bruce MacNair, Senior Buyer, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457 Questions may be faxed to (806) 775-2164 or Email to BmacnairCmail.ci.lubbock.tx.us THANK YOU, CITY OF LUBBOCK fJ Bruce MacNair Senior Buyer It is the intent and purpose of the City of Lubbock that this request permits competitive bids. It shalt be the bidder's responsibility to advise the Citv of Lubbock Purchasine Manager if anv taneuaae, reouirements, etc., or anv combinations thereof, inadvertentiv restricts or limits the reouirements stated in this ITB to a single source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid close date. A review of such notifications will be made. ITB#078-03/BMAdl ITB #078-03/BM, Addendum #1 *** REVISED *** BID FORM Water and Sanitary Sewer Installation Services -Annual Pricing CITY OF LUBBOCK, TEXAS ITB #078-03/BM In compliance with the Invitation to Bid #078-03/BM, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #078-03/BM is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ITEM QTY UNIT OF MEASURE DESCRIPTION UNIT PRICE* BID Extended Cost Delivery Pays ARO" SEWER SERVICE CONNECTIONS 1. 75 EA Service Connections 0' to 4' Deep $ $ 2. 100 EA Service Connections 5' to 8' Deep $ $ 3. 100 EA Service Connections 8' to 12' Deep $ $ 4. 75 EA Service Connections 12' to 15' Deep $ $ 5. 40 FT Additional Vertical Feet Past 15' $ $ WATER SERVICE CONNECTIONS 6. 800 EA One Inch Water Meter Tap $ $ 7. 20 EA One and one-half Inch Water Meter Tap $ $ 8. 50 EA Two Inch Water Meter Tap $ $ 9. 10 EA Three Inch Water Meter Tap $ $ 10. 10 EA Four Inch Water Meter Tap $ $ 11. 5 EA Six Inch Water Meter Tap $ $ POTABLE WATER MAIN CONSTRUCTION 12. 2,000 FT 4" Class 150 Water Pipe $ $ 13. 1 2,000 FT 6" Class 150 Water Pipe $ $ 14. 1,000 FT 8" Class 150 Water Pipe $ $ 15. 500 FT 10" Class 150 Water Pipe $ $ 16. 1,000 FT 12" Class 150 Water Pipe $ $ 17. 500 FT 16" Class 150 Water Pipe $ $ 18. 10 EA 4" Gate Valve and Box $ $ 19. 10 EA 6" Gate Valve and Box $ $ 20. 10 EA 8" Gate Valve and Box $ $ 21. 10 EA 10" Gate Valve and Box $ $ 22. 10 EA 12" Gate Valve and Box $ $ 23. 10 EA 16" Gate Valve and Box $ $ 24. 10 EA 6" x 4" Main Line Tap $ $ 25. 10 EA 6" x 6" Main Line Tap $ $ 26. 10 EA 8" x 4" Main Line Tap $ $ 27. 10 EA 8" x 6" Main Line Tap $ $ 28. 10 EA 8" x 8" Main Line Tap $ $ 29. 10 EA 10" x 4" Main Line Tap $ $ 30. 10 EA 10" x 6" Main Line Tap $ $ 31. 10 EA 10" x 8" Main Line Tap $ $ 32. 10 EA 10" x 10" Main Line Tap $ $ 33. 10 EA 12" x 4" Main Line Tap $ $ 34. 10 EA 12" x 6" Main Line Tap $ $ 35. 10 EA 12" x 8" Main Line Tap $ $ 36. 10 EA 12" x 10" Main Line Tap $ . $ 37. 10 EA 12" x 12" Main Line Tap $ $ 38. 10 EA 16" x 4" Main Line Tap $ $ 39. 10 EA 16" x 6" Main Line Tap $ $ 40. 10 EA 16" x 8" Main Line Tap $ $ 41. 10 EA 16" x 10" Main Line Tap $ $ 42. 10 EA 16" x 12" Main Line Tap $ $ 43. 10 -EA 5' Bury Fire Hydrant Set $ $ 44. 100 FT Additional Fire Hydrant Bury Depth $ $ ITB#078-03/BMAd1 ITB #078-03t13M, Addendum #1 45. 10 EA Fire Hydrant Adjustment $ $ 46. 30 EA 4" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 47. 30 EA 6" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 48. 30 EA 8" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 49. 20 EA 10" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 50. 30 EA 12" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 51. 20 EA 16" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 52. 1 500 FT Additional Water Main Depth (per linear foot) $ $ SANITARY SEWER MAIN CONSTRUCTION 53. 200 FT 6" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 54. 200 FT 6" PVC Sanitary Sewer Pipe 4' to 6' Deep $ $ 55. 300 FT 6" PVC Sanitary Sewer Pipe 6' to 8' Deep $ $ 56. 300 FT 6" PVC Sanitary Sewer Pipe 8' to 10' Deep $ $ 57. 1 300 FT 6" PVC Sanitary Sewer Pipe 10' to 12' Deep $ $ 58. 200 FT 6" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 59. 200 FT 6" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ 60. 100 FT 1 6" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 61. 100 FT 6" PVC Sanitary Sewer Pipe 18' to 20' Deep $ $ 62. 100 FT 8" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 63. 100 FT 8" PVC Sanitary Sewer Pipe 4' to 6' Deep $ $ 64. 100 FT 8" PVC Sanitary Sewer Pipe 6' to 8' Deep $ $ 65. 100 FT 8" PVC Sanitary Sewer Pipe 8' to 10' Deep $ $ 66. 100 FT 8" PVC Sanitary Sewer Pipe 10' to 12' Deep $ $ 67. 100 FT 8" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 68. 100 FT 8" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ 69. 100 FT 8" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 70. 100 FT 8" PVC Sanitary Sewer Pipe 18' to 20' Deep $ $ 71. 100 FT 10" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 72. 100 FT 10" PVC Sanitary Sewer Pipe 4' to 6' Deep $ $ 73. 100 FT 10" PVC Sanitary Sewer Pipe 6' to 8' Deep $ $ 74. 100 FT 10" PVC Sanitary Sewer Pipe 8' to 10' Deep $ $ 75. 100 FT 10" PVC Sanitary Sewer Pipe 10' to 12' Deep $ $ 76. 100 FT 10" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 77. 100 FT 10" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ 78. 100 FT 10" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 79. 100 FT 10" PVC Sanitary Sewer Pipe 18' to 20' Deep $ $ 80. 100 FT 12" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 81. 100 FT 12" PVC Sanitary Sewer Pipe 4' to 6' Deep $ $ 82. 100 FT 12" PVC Sanitary Sewer Pipe 6' to 8' Deep $ $ 83. 100 FT 12" PVC Sanitary Sewer Pipe 8' to 10' Deep $ $ 84. 100 FT 12" PVC Sanitary Sewer Pipe 10' to 12' Deep $ $ 85. 100 FT 12" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 86. 100 FT 12" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ 87. 100 FT 12" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 88. 100 FT 12" PVC Sanitary Sewer Pipe 18' to 20' Deep $ $ 89. 20 EA Standard Manhole 4' or less $ $ 90. 5 EA Drop Manhole 4' or less $ $ 91. 20 FT Cost for Additional Vertical Feet Standard Manhole $ $ 92. 10 FT Cost for Additional Vertical Feet Drop Manhole $ $ 93. 20 EA I Cost to Tie to an Existing Standard Manhole $ $ 94. 5 EA Cost to Tie to an Existing Drop Manhole $ $ 95. 10 EA 6" x 4" Wye with Plug $ $ 96. 10 EA 8" x 4" Wye with Plug $ $ 97. 10 EA 10" x 4" Wye with Plug $ $ 98. 10 EA 12" x 4" Wye with Plug $ $ 99. 100 EA 4" Service Extension to Property Line with Plug $ $ 100. 10 EA 6" Plug I $ I $ 101. 10 EA 8" Plug $ $ 102. 10 EA 10" Plug $ $ ITB#078-03/BMAd 1 ITB #078-03/13M, Addendum #1 10 EA 12" Plug $ $ BORE AND INSTALL CASING AND PIPE P104. 50 FT Bore & Install 10" Steel Casing & Pipe $ $ 50 Ff Bore & Install 12" Steel Casing & Pipe $ $ 50 FT Bore & Install 14" Steel Casing & Pipe $ $ 107. 1 50 FT Bore & Install 16" Steel Casing & Pipe $ $ 108. 5 FT Bore & Install 18" Steel Casing & Pipe $ $ 109. 5 FT Bore & Install 20" Steel Casing & Pipe $ $ 110. 5 FT Bore & Install 22" Steel Casing & Pipe $ $ 111. 50 FT Bore & Install 24" Steel Casing & Pipe $ $ 112. 60 Inch Additional Cost to Bore and Install Casing $ $ 113. 20 FT Additional cost per foot of bore for additional depth (by foot $ $ MISCELLANEOUS EQUIPMENT AND OPERATOR 114. 24 Hour Fresh Compressed air Supply for SCBA'work . rate per hour $ $ 115. 24 Hour Backhoe & Operator for Miscellaneous Excavation John Deere 310 Extendahoe, or Equal rate per hour $ $ 116. 3 Day Backhoe & Operator for Miscellaneous Excavation John Deere 310 Extendahoe, or Equal rate per day) $ $ 117. 1 Week Backhoe & Operator for Miscellaneous Excavation John Deere 310 Extendahoe, or Equal rate per week $ $ 118. 24 Hour 12 yd. Dump Truck & Driver for Loading, Hauling & Disposing of Material rate per hour $ $ 119. 3 Da y 12 yd. Dump Truck & Driver for Loading, Hauling & Dis osin of Material rate per day)$ $ 120. 1 Week 12 yd. Dump Truck & Driver for Loading, Hauling & Dis osin of Material rate per week $ $ 121. 24 Hour 50,000 L.B. Excavator & Operator for Miscellaneous Excavation rate per hour $ $ 122. 3 Day 50,000 L.B. Excavator & Operator for Miscellaneous Excavation rate per day) $ $ 123. 1 Week 50,000 L.B. Excavator & Operator for Miscellaneous Excavation rate per week $ $ 124. 24 Hour 140 HP (minimum) Dozer & Operator for Miscellaneous Excavation rate per hour $ $ 125. 3 Da y 140 HP (minimum) Dozer & Operator for Miscellaneous Excavation rate per day)$ $ 126. 1 Week 140 HP (minimum)- Dozer & Operator for Miscellaneous Excavation rate per week $ $ 127. 24 Hour Maintainer with 14' Moldboard & Operator for Miscellaneous Dirt Work rate per hour $ $ 128. 3 Da y Maintainer with 14' Moldboard & Operator for Miscellaneous Dirt Work rate per day) $ $ 129. 1 Week Maintainer with 14' Moldboard & Operator for Miscellaneous Dirt Work rate per week $ $ 130. 3 Day day)Rental of John Deere 310 Extendahoe, or Equal (rate per $ $ 131. 1 Week Rental of John Deere 310 Extendahoe, or Equal (rate per week $ $ 132. 3 Day Rental of 50,000 L.B. Excavator (rate per day) $ $ 133. 1 Week Rental of 50,000 L.B. Excavator (rate per week) $ $ 134. .3 Day Rental of 140 HP (minimum) Dozer (rate per day) $ $ 135. 1 Week Rental of 140 HP (minimum) Dozer (rate per week) $ $ 136. 3 Day Rental of Maintainer with 14' Moldboard (rate per day) $ $ 137. 1 Week Rental of Maintainer with 14' Moldboard (rate per week) $ $ 138. 24 Hour Cost to Deliver and Pick Up Heavy Equipment (50,000 L.B., Excavator, Dozer, etc.) to Job Site rate per hour $ $ ASHPALT AND CONCRETE CUT AND REMOVAL $ $ 139. 2,000 SQ.FT. Square Foot of Asphalt Cut and Removed $ $ 140. 600 SQ.Fr. Square Foot of Concrete Cut and Removed $ $ 141. 40 Hour Cost for Additional Rock (per hour encountered) $ $ HDPE WELDING ITB#078-031BMAd 1 ITB #078-03/BM, Addendum #1 142. 100 Hour Manpower and equipment to weld HDPE pipe, $ $ 1 - 6 inches. 143. 100 Hour Manpower and equipment to weld HDPE pipe, $ $ 7 - 12 inches. 144. 100 Hour Manpower and equipment to weld HDPE pipe, $ $ 13 -16 inches. TOTAL BID Items 1 THROUGH 144: (ALL or NONE) $ 'PRICE: F.O.B. City of Lubbock "Days After Receipt of Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net _ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City wilt pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days wilt be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a. correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days wilt not be considered. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, and City of Wolfforth. YES No] • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocat Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. Alt purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each govemmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY a corporation organized under the taws of the State of , or a partnership consisting of or an individual trading as Firm: Address: of the City of M/WBE Firm: Woman Black American ( Native American Hispanic American Asian Pacific American Other (Specify) By. IDate: Authorized Representative - must sign by hand Officer Name and Please Print Business Telephone Number FAX: FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City.Council (for bids over $25,000): Date P.O./Contract Issued: ITB#078-03/BMAd1 ITB #078-03/13M, Addendum #2 City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 1625 13TH STREET LUBBOCK, TEXAS 79401 PH: (806) 775-2167 FAX: (806) 775-2164 http://purchasing.ci.lubbock.tx.us MAILED TO VENDOR: OLD CLOSE DATE: NEW CLOSE DATE: ADDENDUM #2 ITB #078-03 / BM Water and Sanitary Sewer Installation Services - Annual Pricing May 28, 2003 May 29, 2003 @ 2:00 P.M. CST June 5, 2003 @ 3:00 P.M. CST The following items take precedence over specifications for the above named Invitation to Bid (ITB). Where any item called for in the ITB documents is supplemented here, the original requirements, not affected by this addendum, shalt remain in effect. 1. Please note the NEW CLOSE DATE of June 5, 2003 @ 3:00 P.M. CST. 2. Additional information is forthcoming and will be published in Addendum #3. All requests for additional information or clarification must be submitted in writing and directed to: Bruce MacNair, Senior Buyer, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457 Questions may be faxed to (806) 775-2164 or Email to Bmacnair@mail.clAubbock.tx.us THANK YOU, CITY OF LUBBOCK uce MacNair Senior Buyer It is the intent and purpose of the City of Lubbock that this request permits competitive bids. It shall be the bidder's responsibility to advise the City of Lubbock Purchasing Manager if any language requirements etc or any combinations thereof, inadvertently restricts or limits the requirements stated in this ITB to a sinete source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid close date. A review of such notifications will be made. ITB#078-03/BMAd2 ITS #078-03/BM, Addendum #3 City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 1625 13TH STREET LUBBOCK, TEXAS 79401 PH: (806) 775-2167 FAX: (806) 775-2164 http://purchasing.ci.lubbock.tx.us MAILED TO VENDOR: CLOSE DATE: ADDENDUM #3 ITB #078-03 / BM Water and Sanitary Sewer Installation Services - Annual Pricing May 30, 2003 June 5, 2003 @ 3:00 P.M. CST The following items take precedence over specifications for the above named Invitation to Bid (ITB). Where any item called for in the ITB documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. 1. Successful Bidder MUST submit *** REVISED *** BID FORM, attached hereto. 2. In SPECIFICATIONS please note the following changes: A. CHANGE the Added Section 1.5 as follows: 1.5 EXPERIENCE A. Contractor will have experience in Municipal water and sanitary sewer construction of a similar nature to the scope of work herein specified and must list 5 major projects constructed within the past five years that illustrate Contractor's experience with projects similar to the project herein requested. B. Contractor will have experience working in alleys or other congested environments and good public interaction. Alt requests for additional information or clarification must be submitted in writing and directed to: Bruce MacNair, Senior Buyer, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457 Questions may be faxed to (806) 775-2164 or Email to Bmacnair@mail.ci.lubbock.tx.us THANK YOU, CITY OF LUBBOCK ruce MacNair Senior Buyer It is the intent and purpose of the City of Lubbock that this request permits competitive bids. It shall be the bidder's responsibility to advise the City of Lubbock Purchasing Manager if any language, requirements, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this ITB to a single source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid close date. A review of such notifications will be made. ITB#078-03/BMAd3 ITB #078-03/BM, Addendum #3 *** REVISED *** BID FORM Water and Sanitary Sewer Installation Services -Annual Pricing CITY OF LUBBOCK, TEXAS ITB #078-03/BM In compliance with the Invitation to Bid #078-03/BM, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #078-03/BM is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ITEM QTY UNIT OF MEASURE DESCRIPTION UNIT PRICE* BID Extended Cost Delivery Days ARO** SEWER SERVICE CONNECTIONS Ass ecified herein 1. 75 EA Service Connections 0' to 4' Deep $ $ 2. 100 EA Service Connections 5' to 8' Deep $ $ 3. 100 EA Service Connections 8' to 12' Deep $ $ 4. 75 EA Service Connections 12' to 15' Deep $ $ 5. 40 FT Additional Vertical Feet Past 15' $ $ WATER SERVICE CONNECTIONS (Asspecified herein) 6. 800 EA One Inch Water Meter Tap $ $ 7. 20 EA One and one-half Inch Water Meter Tap $ $ 8. 50 EA Two Inch Water Meter Tap $ $ 9. 10 EA Three Inch Water Meter Tap $ $ 10. 10 EA Four Inch Water Meter Tap $ $ 11. 5 EA Six Inch Water Meter Tap $ $ POTABLE WATER MAIN CONSTRUCTION (Asspecified herein) 12. 2,000 FT 4" Class 150 Water Pipe $ $ 13. 2,000 FT 6" Class 150 Water Pipe $ $ 14. 1,000 FT 8" Class 150 Water Pipe $ $ 15. 500 FT 10" Class 150 Water Pipe $ $ 16. 1,000 FT 12" Class 150 Water Pipe $ $ 17. 1 500 FT 16" Class 150 Water Pipe $ $ 18. 10 EA 4" Gate Valve and Box $ $ 19. 10 EA 6" Gate Valve and Box $ $ 20. 10 EA 8" Gate Valve and Box $ $ 21. 10 EA 10" Gate Valve and Box $ $ 22. 10 EA 12" Gate Valve and Box $ $ 23. 10 EA 16" Gate Valve and Box $ $ 24. 10 EA 6" x 4" Main Line Tap $ $ 25. 10 . EA 6" x 6" Main Line Tap $ $ 26. 10 EA 8" x 4" Main Line Tap $ $ 27. 10 EA 8" x 6" Main Line Tap $ $ 28. 10 EA 8" x 8" Main Line Tap $ $ 29. 10 EA 10" x 4" Main Line Tap $ $ 30. 10 EA 10".x 6" Main Line Tap $ $ 31. 10 EA 10" x 8" Main Line Tap $ $ 32. 10 EA 10" x 10" Main Line Tap $ $ 33. 10 EA 12" x 4" Main Line Tap $ $ 34. 10 EA 12" x 6" Main Line Tap $ $ 35. 1 10 EA 12" x 8" Main Line Tap $ $ 36. 10 EA 1 12" x 10" Main Line Tap $ $ 37. 10 EA 12" x 12" Main Line Tap $ $ 38. 10 EA 16" x 4" Main Line Tap $ $ 39. 10 EA 16" x 6" Main Line Tap $ $ 40. 10 EA 16" x 8" Main Line Tap $ $ 41. 10 EA 16" x 10" Main Line Tap $ $ ITB#078-03/BMAd3 ITB #078-03/BM, Addendum #3 42. 10 EA 16" x 12" Main Line Tap $ $ 43. 10 EA 5' Bury Fire Hydrant Set $ $ 44. 100 FT Additional Fire Hydrant Bury Depth $ $ 45. 10 EA Fire Hydrant Adjustment $ $ 46. 30 EA 4" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 47. 30 EA 6" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 48. 30 EA 8" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 49. 20 EA 10" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 50. 30 EA 12" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 51. 20 EA 16" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 52. 500 FT Additional Water Main Depth (per linear foot) $ $ SANITARY SEWER MAIN CONSTRUCTION (Asspecified herein) 53. 200 FT 6" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 54. 200 FT 6" PVC Sanitary Sewer Pipe 4' to 6' Deep $ $ 55. 300 FT 6" PVC Sanitary Sewer Pipe 6' to 8' Deep $ $ 56. 300 FT 6" PVC Sanitary Sewer Pipe 8' to 10' Deep $ $ 57. 300 FT 6" PVC Sanitary Sewer Pipe 10' to 12' Deep $ $ 58. 200 FT 6" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 59. 200 FT 6" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ 60. 100 FT 6" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 61. 100 FT 6" PVC Sanitary Sewer Pipe 18' to 20' Deep $ $ 62. 100 FT 8" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 63. 100 FT 8" PVC Sanitary Sewer Pipe 4' to 6' Deep $ $ 64. 100 FT 8" PVC Sanitary Sewer Pipe 6' to 8' Deep $ $ 65. 100 FT 8" PVC Sanitary Sewer Pipe 8' to 10' Deep $ $ 66. 100 FT 8" PVC Sanitary Sewer Pipe 10' to 12' Deep $ $ 67. 100 FT 8" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 68. 100 FT 8" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ 69. 100 FT 8" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 70. 100 FT 8" PVC Sanitary Sewer Pipe 18' to 20' Deep $ $ 71. 100 FT 10" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 72. 100 FT 10" PVC Sanitary Sewer Pipe 4' to 6' Deep $ $ 73. 100 FT 10" PVC Sanitary Sewer Pipe 6' to 8' Deep $ $ 74. 100 FT 10" PVC Sanitary Sewer Pipe 8' to 10' Deep $ $ 75. 100 FT 10" PVC Sanitary Sewer Pipe 10' to 12' Deep $ $ 76. 100 FT 10" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 77. 100 FT 10" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ 78. 100 FT 10" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 79. 100 FT 10" PVC Sanitary Sewer Pipe 18' to 20' Deep $ $ 80. 100 FT 12" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 81. 100 FT 12" PVC Sanitary Sewer Pipe 4' to 6' Deep $ $ 82. 100 FT 12" PVC Sanitary Sewer Pipe 6' to 8' Deep $ $ 83. 100 FT 12" PVC Sanitary Sewer Pipe 8' to 10' Deep $ $ 84. 100 FT 12" PVC Sanitary Sewer Pipe 10' to 12' Deep $ $ 85. 100 FT 12" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 86. 100 FT 12" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ 87. 100 FT 12" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 88. 100 FT 12" PVC Sanitary Sewer Pipe 18' to 20' Deep $ $ 89. 20 EA Standard Manhole 4' or less $ $ 90. 5 EA Drop Manhole 4' or less $ $ 91. 20 FT Cost for Additional Vertical Feet Standard Manhole $ $ 92. 10 FT Cost for Additional Vertical Feet Drop Manhole ' $ $ 93. 20 EA Cost to Tie to an Existing Standard Manhole $ $ 94. 5 EA Cost to Tie to an Existing Drop Manhole $ $ 95. 10 EA 6" x 4" Wye with Plug $ $ 96. 10 EA 8" x 4" Wye with Plug $ $ 97. 10 EA 10" x 4" Wye with Plug $ $ 98. 10 EA 12" x 4" Wye with Plug $ $ 99. 100 1 EA 4" Service Extension to Property Line with Plug $ $ ITB#078-03/BMAd3 ITB #078-03IBM, Addendum #3 100. 10 EA 6" Plug $ $ 101. 10 EA 8" Plug $ $ 102. 10 EA 10" Plug $ $ 103. 10 EA 12" Plug $ $ BORE FOR AND INSTALL CASING AND PIPE (Asspecified herein) 104. 50 FT Bore for and Install 10" Steel Casing for Pipe $ $ 104 A. Install PVC Pipe, to include Spacers $ $ 104 B. Install Ductile Iron Pipe, to include spacers $ $ 104 C. Install HDPE $ $ 104 D. Install SCRC $ $ 105. 50 FT I Bore for and Install 12" Steel Casing for Pipe $ $ 105 A. Install PVC Pipe, to include Spacers $ $ 105 B. Install Ductile Iron Pipe, to include spacers $ $ 105 C. Install HDPE $ $ 105 D. Install SCRC $ $ 106. 50 FT Bore for and Install 14" Steel Casing for Pipe $ $ 106 A. Install PVC Pipe, to include Spacers $ $ 106 B. Install Ductile Iron Pipe, to include spacers $ $ 106 C. Install HDPE $ $ 106 D. Install SCRC $ $ 107. 50 FT Bore for and Install 16" Steel Casing for Pipe $ $ 107 A. Install PVC Pipe, to include Spacers $ $ 107 B. Install Ductile Iron Pipe, to include spacers $ $ 107 C. Install HDPE $ $ 107 D. Install SCRC $ $ 108. 5 FT Bore for and Install 18" Steel Casing for Pipe $ . $ 108 A. Install PVC Pipe, to include Spacers $ $ 108 B. Install Ductile Iron Pipe, to include spacers $ $ 108 C. Install HDPE $ $ 108 D. Install SCRC $ $ 109. 5 FT Bore for and Install 20" Steel Casing for Pipe $ $ 109 A. Install PVC Pipe, to include Spacers $ $ 109 B. Install Ductile Iron Pipe, to include spacers $ $ 109 C. Install HDPE $ $ 109 D. Install SCRC $ $ 110. 1 5 FT Bore for and Install 22" Steel Casing for Pipe $ $ 110 A. I Install PVC Pipe, to include Spacers $ $ 110 B. Install Ductile Iron Pipe, to include spacers $ $ 110 C. Install HOPE $ $ 110 D. Install SCRC $ $ 111. 50 FT Bore for and Install 24" Steel Casing for Pipe $ $ 111 A. Install PVC Pipe, to include Spacers $ $ 111 B. Install Ductile Iron Pipe, to include spacers $ $ 111 C. Install HDPE $ $ 111 D. Install SCRC $ $ 112. 60 Inch Additional Cost to Bore and Install Casing $ $ 113. 20 FT Additional cost per foot of bore for additional depth (by foot $ $ MISCELLANEOUS EQUIPMENT AND OPERATOR 114. 24 Hour Fresh Compressed air Supply for SCBA work rate per hour $ $ 115. 24 Hour Backhoe & Operator for Miscellaneous Excavation John Deere 310 Extendahoe, or Equal rate per hour $ $ 116. 3 Day Backhoe & Operator for Miscellaneous Excavation John Deere 310 Extendahoe, or Equal rate per day)$ $ 117. 1 Week Backhoe & Operator for Miscellaneous Excavation John Deere 310 Extendahoe, or Equal rate per week $ $ 118. 24 Hour 12 yd. Dump Truck & Driver for Loading, Hauling & Disposing of Material (rate per hour) $ $ ITB#078-03(BMAd3 ITB #078-03/13M, Addendum #3 12 yd. Dump Truck & Driver for Loading, Hauling & $ 114. 3 Day Disposing of Material rate per day)$ 12 yd. Dump Truck & Driver for Loading, Hauling & $ $ 120. 1 Week Disposing of Material rate per week 50,000 L.B. Excavator & Operator for Miscellaneous $ $ 121. 24 Hour Excavation rate per hour 50,000 L.B. Excavator & Operator for Miscellaneous $ $ 122. 3 Day Excavation rate erda 50,000 L.B. Excavator & Operator for Miscellaneous $ $ 123. 1 Week Excavation rate per week 140 HP (minimum) Dozer & Operator for Miscellaneous $ $ 124. 24 Hour Excavation rate per hour 140 HP (minimum) Dozer & Operator for Miscellaneous $ 125. 3 Day Excavation rate per day)$ 140 HP (minimum) Dozer & Operator for Miscellaneous $ $ 126. 1 Week Excavation rate per week Maintainer with 14' Moldboard & Operator for $ $ 127. 24 Hour Miscellaneous Dirt Work rate per hour Maintainer with 14' Moldboard & Operator for $ 128. 3 Day Miscellaneous Dirt Work rate per day)$ 129. 1 Week Maintainer with 14' Moldboard & Operator for $ $ Miscellaneous Dirt Work rate per week Rental of John Deere 310 Extendahoe, or Equal (rate per $ $ 130. 3 Da y da Rental of John Deere 310 Extendahoe, or Equal (rate per $ $ 131. 1 Week week 132. 3 Day Rental of 50,000 L.B. Excavator (rate per day) $ $ 133. 1 Week Rental of 50,000 L.B. Excavator (rate per week) $ $ 134. 3 Day Rental of 140 HP (minimum) Dozer (rate per day) $ $ 135. 1 Week Rental of 140 HP (minimum) Dozer (rate per week) $ $ 136. 3 Day Rental of Maintainer with 14' Moldboard (rate per day) $ $ 137. 1 Week Rental of Maintainer with 14' Moldboard (rate per week) $ $ Cost to Deliver and Pick Up Heavy Equipment (50,000 $ $ 138. 24 Hour L.B., Excavator, Dozer, etc.) to Job Site rate per hour ASHPALT AND CONCRETE CUT AND REMOVAL $ $ 139. 2,000 SQ.FT. Square Foot of Asphalt Cut and Removed $ $ 140. 600 SQ.FT. Square Foot of Concrete Cut and Removed $ $ 141. 40 Hour Cost for Additional Rock (per hour encountered) $ $ HDPE WELDING Manpower and equipment to weld HDPE pipe, $ $ 142. 100 Hour 1 - 6 inches. Manpower and equipment to weld HDPE pipe, $ $ 143. 100 Hour 7 - 12 inches. 144. 100 Hour Manpower and equipment to weld HDPE pipe, $ $ 13 - 16 inches. TOTAL BID Items 1 THROUGH 144: (ALL or NONE) $ *PRICE: F.O.B. City of Lubbock **Days After Receipt of Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net _ calendar days. Discounts wilt not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other gavernmentat entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains ITB#078-03/BMAd3 ITB #078-03/13M, Addendum #3 Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, and City of Wolfforth. YES NO • If you (the bidder) checked YES, the following wilt apply: • Governmental entities utilizing Interlocat Agreements for Cooperative Purchasing with the City of Lubbock wilt be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be bitted directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY a corporation organized under the taws of the State of , or a partnership consisting of or an individual trading as of the City of Address: City: M/WBE Firm: Black American Asian Pacific American By Date: Authorized Representative - must sign by hand Officer Name and Please Print Business Telephone Number FAX: FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over $25,000): Date P.O./Contract Issued: ITB#078-03/BMAd3 ITB #078-03/BM, Addendum #4 City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 1625 13TH STREET LUBBOCK, TEXAS 79401 PH: (806) 775-2167 FAX: (806) 775-2164 http://purchasing.ci.Lubbock.tx.us MAILED TO VENDOR: CLOSE DATE: ADDENDUM #4 ITB #078-03 / BM Water and Sanitary Sewer Installation Services - Annual Pricing June 2, 2003 June 5, 2003 0 3:00 P.M. CST The following items take precedence over specifications for the above named Invitation to Bid (ITB). Where any item called for in the ITB documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. 1. Successful Bidder MUST submit *** REVISED *** BID FORM, attached hereto. 2. In SPECIFICATIONS, PART 3 EXECUTION please note the following changes: A. REPLACE paragraph 3.2 D with, "Contractor is responsible for making arrangements for traffic control devices. Traffic control devices wilt be provided by the Owner." B. ADD paragraph 3.2 E as follows: "Contractor is responsible for preparation and submission of a traffic control plan to the appropriate governing agency. Contractor is responsible for adequate and proper notification to the appropriate governing agency of any traffic adjustments." 3. The concern was raised regarding the necessity of multiple trips to the same job -site, due to the questionability of maps and the requirement to move to subsequent job -sites while awaiting the delivery of Cement Stabilized Backfill as well as the different labor requirements for water and sewer service taps requiring paving cuts. RESPONSE: On the *** REVISED *** BID FORM, Line Item number 142 was added under ASPHALT AND CONCRETE CUT AND REMOVAL, in order to accommodate these requirements. 4. The concern was raised regarding the cost difference of cutting paving using a Uniloader with jackhammer versus a jackhammer with air compressor. RESPONSE: -Work performed under the paving cut removal line items 139 and 140 allows for one price for the removal of paving material. This includes all equipment involved - the choice of equipment is that of the contractor. 5.QUESTION:. Regarding the added paragraph 1.5 B in SPECIFICATIONS where it is stated that contractor will have good public interaction - who determines good public interaction? ANSWER: Whether or not a contractor has "good public interaction" will be addressed and determined by reference checks during the evaluation period. ITB#078-03/BMAd4 ITB #078-03/BM, Addendum #4 All requests for additional information or clarification must be submitted in writing and directed to: Bruce MacNair, Senior Buyer, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457 Questions may be faxed to (806) 775-2164 or Email to Bmacnair@mail.ci.lubbock.tx.us THANK YOU, CITY OF LUBBOCK Bruce MacNair Senior Buyer It is the intent and purpose of the City of Lubbock that this request permits competitive bids. It shall be the bidder's responsibility to advise the City of Lubbock Purchasing Manager if any language, requirements, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this ITB to a single source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid close date. A review of such notifications will be made. ITB#078-03/BMAd4 ITB #078-03/13M, Addendum #4 *** REVISED *** BID FORM Water and Sanitary Sewer Installation Services -Annual Pricing CITY OF LUBBOCK, TEXAS ITB #078-03/BM In compliance with the Invitation to Bid #078-03/BM, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #078-03/BM is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ITEM QTY UNIT OF I MEASURE DESCRIPTION UNIT PRICE* BID Extended Cost Delivery Days ARO** SEWER SERVICE CONNECTIONS Asspecified herein 1. 75 EA Service Connections 0' to 4' Deep $ $ 2. 100 EA Service Connections 5' to 8' Deep $ S 3. 100 EA Service Connections 8' to 12' Deep $ $ 4. 75 EA Service Connections 12' to 15' Deep $ $ 5. 40 FT Additional Vertical Feet Past 15' $ $ WATER SERVICE CONNECTIONS (As specified herein) 6. 800 EA One Inch Water Meter Tap $ $ 7. 20 EA One and one-half Inch Water Meter Tap $ $ 8. 50 EA Two Inch Water Meter Tap $ $ 9. 10 EA Three Inch Water Meter Tap $ $ 10. 10 EA Four Inch Water Meter Tap $ $ 11. 5 EA Six Inch Water Meter Tap $ $ POTABLE WATER MAIN CONSTRUCTION (Asspecified herein) 12. 2,000 FT 4" Class 150 Water Pipe $ $ 13. 2,000 FT 6" Class 150 Water Pipe $ $ 14. 1,000 FT 8" Class 150 Water Pipe $ $ 15. 500 FT 10" Class 150 Water Pipe $ $ 16. 1,000 FT 12" Class 150 Water Pipe $ $ 17. 500 FT 16" Class 150 Water Pipe $ $ 18. 10 EA 4" Gate Valve and Box $ $ 19. 10 EA 6" Gate Valve and Box $ $ 20. 10 EA 8" Gate Valve and Box $ $ 21. 10 EA 10" Gate Valve and Box $ $ 22. 10 EA 12" Gate Valve and Box $ $ 23. 10 EA 16" Gate Valve and Box .$ $ 24. 10 EA 6" x 4" Main Line Tap $ $ 25. 10 EA 6" x 6" Main Line Tap $ $ 26. 10 EA 8" x 4" Main Line Tap $ $ 27. 10 EA 8" x 6" Main Line Tap $ $ 28. 10 EA 8" x 8" Main Line Tap $ $ 29. 10 EA 10" x 4" Main Line Tap $ $ 30. 10 EA 10" x 6" Main Line Tap $ $ 31. 10 EA 10" x 8" Main Line Tap $ $ 32. 10 EA 10" x 10" Main Line Tap $ $ 33. 10 EA 12" x 4" Main Line Tap $ $ 34. 1 10 EA 12" x 6" Main Line Tap $ $ 35. 10 EA 12" x 8" Main Line Tap $ $ 36. 10 EA 12" x 10" Main Line Tap $ $ 37. 10 EA 12" x 12" Main Line Tap $ $ 38. 10 EA 16" x 4" Main Line Tap $ $ 39. 10 EA 16" x 6" Main Line Tap $ $ 40. 10 EA 16" x 8" Main Line Tap $ $ 41. 10 EA 16" x 10" Main Line Tap $ $ ITB#078-03/BMAd4 ITB #078-03/BM, Addendum #4 42. 10 EA 16" x 12" Main Line Tap $ $ 43. 10 EA 5' Bury Fire Hydrant Set $ $ 44. 100 FT Additional Fire Hydrant Bury Depth $ $ 45. 10 EA Fire Hydrant Adjustment $ $ 46. 30 EA 4" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 47. 30 EA 6" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 48. 30 EA 8" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 49. 20 EA 10" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 50. 30 EA 12" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 51. 20 EA 16" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 52. 500 FT Additional Water Main Depth (per linear foot) $ $ SANITARY SEWER MAIN CONSTRUCTION (Asspecified herein) 53. 200 FT 6" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 54. 200 FT 6" PVC Sanitary Sewer Pipe 4' to 6' Deep $ $ 55. 300 FT 6" PVC Sanitary Sewer Pipe 6' to 8' Deep $ $ 56. 300 FT 6" PVC Sanitary Sewer Pipe 8' to 10' Deep $ $ 57. 300 FT 6" PVC Sanitary Sewer Pipe 10' to 12' Deep $ $ 58. 200 FT 6" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 59. 200 FT 6" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ 60. 100 FT 6" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 61. 100 FT 6" PVC Sanitary Sewer Pipe 18' to 20' Deep $ $ 62. 100 FT 8" PVC Sanitary Sewer Pipe V to 4' Deep $ $ 63. 100 FT 8" PVC Sanitary Sewer Pipe 4' to 6' Deep $ $ 64. 100 FT 8" PVC Sanitary Sewer Pipe 6' to 8' Deep $ $ 65. 100 FT 8" PVC Sanitary Sewer Pipe 8' to 10' Deep $ $ 66. 100 FT 8" PVC Sanitary Sewer Pipe 10' to 12' Deep $ $ 67. 100 FT 8" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 68. 100 FT 8" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ 69. 100 FT 8" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 70. 100 FT 1 8" PVC Sanitary Sewer Pipe 18' to 20' Deep $ $ 71. 100 FT 10" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 72. 100 FT 10" PVC Sanitary Sewer Pipe 4' to 6' Deep $ $ 73. 100 FT 10" PVC Sanitary Sewer Pipe 6' to 8' Deep $ $ 74. 100 FT 10" PVC Sanitary Sewer Pipe 8' to 10' Deep $ $ 75. 100 FT 10" PVC Sanitary Sewer Pipe 10' to 12' Deep $ $ 76. 100 FT 10" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 77. 100 FT 10" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ 78. 100 FT 10" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 79. 100 FT 10" PVC Sanitary Sewer Pipe 18' to 20' Deep $ $ 80. 100 FT 12" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 81. 100 FT 12" PVC Sanitary Sewer Pipe 4' to 6' Deep $ $ 82. 100 FT 12" PVC Sanitary Sewer Pipe V to 8' Deep $ $ 83. 100 FT 12" PVC Sanitary Sewer Pipe 8' to 10' Deep $ $ 84. 100 FT 12" PVC Sanitary Sewer Pipe 10' to 12' Deep $ $ 85. 100 FT 12" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 86. 100 FT 1 12" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ 87. 100 FT 12" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 88. 100 FT 12" PVC Sanitary Sewer Pipe 18' to 20' Deep $ $ 89. 20 EA Standard Manhole 4' or less $ $ 90. 5 EA Drop Manhole 4' or less $ $ 91. 20 FT Cost for Additional Vertical Feet Standard Manhole $ $ 92. 10 FT Cost for Additional Vertical Feet Drop Manhole $ $ 93. 20 EA Cost to Tie to an Existing Standard Manhole $ $ 94. 5 EA Cost to Tie to an Existing Drop Manhole $ $ 95. 10 EA 6" x 4" Wye with Plug $ $ 96. 10 EA 8" x 4" Wye with Plug $ $ 97. 10 EA 10" x 4" Wye with Plug $ $ 98. 10 EA 12" x 4" Wye with Plug $ $ 99. 100 EA 4" Service Extension to Property Line with Plug I $ $ ITB#078-03/BMAd4 ITB #078-03/13M, Addendum #4 Backhoe & Operator for Miscellaneous Excavation John $ 116. 3 Day Deere 310 Extendahoe, or Equal rate per day)$ Backhoe & Operator for Miscellaneous Excavation John $ $ 117. 1 Week Deere 310 Extendahoe, or Equal rate per week 12 yd. Dump Truck & Driver for Loading, Hauling & $ $ 118. 24 Hour Disposing of Material (rate per hour) 12 yd. Dump Truck & Driver for Loading, Hauling & $ 119. 3 Day Disposing of Material rate per day)$ 12 yd. Dump Truck & Driver for Loading, Hauling & $ $ 120. 1 Week Disposig of Material rate per week 50,000 L.B. Excavator & Operator for Miscellaneous $ $ 121. 24 Hour Excavation rate per hour 50,000 L.B. Excavator & Operator for Miscellaneous $ 122. 3 Day Excavation rate per day)$ 123. 1 Week 50,000 L.B. Excavator & Operator for Miscellaneous $ $ Excavation rate per week 140 HP (minimum) Dozer & Operator for Miscellaneous $ $ 124. 24 Hour Excavation rate per hour 140 HP (minimum) Dozer & Operator for Miscellaneous $ 125. 3 Day Excavation rate per day)$ 140 HP (minimum) Dozer & Operator for Miscellaneous $ $ 126. 1 Week Excavation rate per week 127. 24 Hour Maintainer with 14' Moldboard & Operator for $ $ Miscellaneous Dirt Work rate per hour Maintainer with 14' Moldboard & Operator for $ 128. 3 Day Miscellaneous Dirt Work rate per day)$ 129. 1 Week Maintainer with 14' Moldboard & Operator for $ $ Miscellaneous Dirt Work rate perweek Rental of John Deere 310 Extendahoe, or Equal (rate per $ $ 130. 3 Da y day) 131. 1 Week Rental of John Deere 310 Extendahoe, or Equal (rate per $ $ week 132. 3 Day Rental of 50,000 L.B. Excavator (rate per day) $ $ 133. 1 Week Rental of 50,000 L.B. Excavator (rate per week) $ $ 134. 3 Day Rental of 140 HP (minimum) Dozer (rate per day) $ $ 135. 1 Week Rental of 140 HP (minimum) Dozer (rate per week) $ $ 136. 3 Day Rental of Maintainer with 14' Moldboard (rate per day) $ $ 137. 1 Week Rental of Maintainer with 14' Moldboard (rate per week) $ $ Cost to Deliver and Pick Up Heavy Equipment (50,000 $ 138. 24 Hour L.B., Excavator, Dozer, etc. to Job Site rate per hour)$ ASHPALT AND CONCRETE CUT AND REMOVAL $ $ 139. 2,000 SQ.FT. Square Foot of Asphalt Cut and Removed $ $ 140. 600 SQ.FT. Square Foot of Concrete Cut and Removed $ $ 141. 40 Hour Cost for Additional Rock (per hour encountered) $ $ Additional cost per tap (water or sewer) for taps under $ $ 142. 100 EA pavement. HOPE WELDING Manpower and equipment to weld HDPE pipe, $ $ 143. 100 Hour 1 - 6 inches. Manpower and equipment to weld HOPE pipe, $ $ 144. 100 Hour 7 -12 inches. Manpower and equipment to weld HDPE pipe, $ $ 145. 100 Hour 13 -16 inches. TOTAL BID Items 1 THROUGH 145: (ALL or NONE) $ 'PRICE: F.O.B. City of Lubbock '"Days After Receipt of Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net _ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and property authorized interiocal purchasing agreements as provided ITB#078-03/BMAd4 ITB #078-03/BM, Addendum #4 100. 10 EA 6" Plug $ $ 101. 10 EA 8" Plug $ $ 102. 10 EA 10" Plug $ $ 103. 10 EA 12" Plug $ $ BORE FOR AND INSTALL CASING AND PIPE (As specified herein) 104. 500 FT Bore for and Install 10" Steel Casing for Pipe $ $ 104 A. 500 FT Install PVC Pipe, to include Spacers $ $ 104 B. 500 FT Install Ductile Iron Pipe, to include spacers $ $ 104 C. 500 FT Install HDPE $ $ 104 D. 500 FT Install SCRC $ $ 105. 1000 FT Bore for and Install 12" Steel Casing for Pipe $ $ 105 A. 1000 FT Install PVC Pipe, to include Spacers $ $ 105 B. 1000 FT Install Ductile Iron Pipe, to include spacers $ $ 105 C. 1000 FT Install HDPE $ $ 105 D. 1000 FT Install SCRC $ $ 106. 1000 FT Bore for and Install 14" Steel Casing for Pipe $ $ 106 A. 1000 FT Install PVC Pipe, to include Spacers $ $ 106 B. 1000 FT Install Ductile Iron Pipe, to include spacers $ $ 106 C. 1000 FT Install HDPE $ $ 106 D. 1000 FT Install SCRC $ $ 107. 500 FT Bore for and Install 16" Steel Casing for Pipe $ $ 107 A. 500 FT Install PVC Pipe, to include Spacers $ $ 107 B. 500 FT Install Ductile Iron Pipe, to include spacers $ $ 107 C. 500 FT Install HOPE $ $ 107 D. 500 FT Install SCRC $ $ 108. 500 FT Bore for and Install 18" Steel Casing for Pipe $ $ 108 A. 500 FT Install PVC Pipe, to include Spacers $ $ 108 B. 500 FT Install Ductile Iron Pipe, to include spacers $ $ 108 C. 500 FT Install HDPE $ $ 108 D. 500 FT Install SCRC $ $ 109. 500 FT Bore for and Install 20" Steel Casing for Pipe $ $ 109 A. 500 FT Install PVC Pipe, to include Spacers $ $ 109 B. 500 FT Install Ductile Iron Pipe, to include spacers $ $ 109 C. 500 FT Install HDPE $ $ 109 D. 500 FT Install SCRC $ $ 110. 500 FT Bore for and Install 22" Steel Casing for Pipe $ $ 110 A. 500 FT Install PVC Pipe, to include Spacers $ $ 110 B.. 500. FT Install Ductile Iron Pipe, to include spacers $ $ 110 C. 500 FT Install HOPE $. $ 110 D. 500 FT Install SCRC $ $ 111. 500 FT Bore for and Install 24" Steel Casing for Pipe $ $ 111 A. 500 FT Install PVC Pipe, to include Spacers $ $ 111 B. 500 FT Install Ductile Iron Pipe, to include spacers $ $ 111 C. 500 FT Install HDPE $ $ 111 D. 500 FT Install SCRC $ $ 112. 60 Inch Additional Cost to Bore and Install Casing $ $ 113. 20 FT Additional cost per foot of bore for additional depth (by foot $ $ MISCELLANEOUS EQUIPMENT AND OPERATOR 114. 24 Hour Fresh Compressed air Supply for SCBA work rate per hour $ $ 115. 24 - Hour Backhoe & Operator for Miscellaneous Excavation John Deere 310 Extendahoe, or Equal rate per hour $ $ ITB#078-03/BMAd4 ITB #078-03/BM, Addendum #4 for by the Interlocat Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, and City of Wolfforth. YES NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocat Agreements for Cooperative Purchasing with the City of Lubbock wilt be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. Alt purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock wilt not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY a corporation organized under the laws of the State of or an individual trading as Firm: City: M/WBE Firm: Woman or a partnership consisting of of the City of I I Hispanic American I I Asian Pacific American I I Other (Specify) I Authorized Representative - must sign by hand Officer Name and Title: Please Print Business Telephone Number FAX: FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over $25,000): Date P.O./Contract Issued: ITB#078-03/BMAd4 ITB #078-03/13M, Addendum #5 City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 1625 13TH STREET LUBBOCK, TEXAS 79401 PH: (806) 775-2167 FAX: (806) 775-2164 http://purchasing.ci.lubbock.tx.us f ky,►a11 IU CLOSE DATE: ADDENDUM #5 ITB #078-03 / BM Water and Sanitary Sewer Installation Services - Annual Pricing June 3, 2003 June 5, 2003 @ 3:00 P.M. CST The following items take precedence over specifications for the above named Invitation to Bid (ITB). Where any item called for in the ITB documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. 1. In SPECIFICATIONS, PART 1.3-SEQUENCING AND SCHEDULING please note the following change: ADD paragraph 1.3.A.1.c. as follows: "The Chief Water Utilities Engineer will determine and set standards for any water and sanitary sewer taps that can be installed past the 21 day calendar period." All requests for additional information or clarification must be submitted in writing and directed to: Bruce MacNair, Senior Buyer, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457 Questions may be faxed to (806) 775-2164 or Email to Bmacnair@mail.ci.lubbock.tx.us THANK YOU, CITY OF LUBBOCK t uce MacNair Senior Buyer It is the intent and purpose of the City of Lubbock that this request permits competitive bids. It shall be the bidder's responsibility to advise the Citv of Lubbock Purchasing Manager if anv language, requirements, etc., or anv combinations thereof. inadvertently restricts or limits the requirements stated in this ITB to a single source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid close date. A review of such notifications will be made. ITB#078-03/BMAd5 ITB #078-03/13M, Addendum #6 City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 1625 13TH STREET LUBBOCK, TEXAS 79401 PH: (806) 775-2167 FAX: (806) 775-2164 http://purchasing.ci.tubbock.tx.us ADDENDUM #6 ITB #078-03 / BM Water and Sanitary Sewer Installation Services - Annual Pricing MAILED TO VENDOR: June 4, 2003 OLD CLOSE DATE: June 5, 2003 a 3:00 P.M. CST NEW CLOSE DATE: June 19, 2003 (P 2:00 P.M. CST The following items take precedence over specifications for the above named Invitation to Bid (ITB). Where any item called for in the ITB documents is supplemented here, the original requirements, not affected by this addendum, shalt remain in effect. 1. Please note the NEW CLOSE DATE of June 19, 2003 @ 2:00 P.M. CST. 2. In order to assure adequate services throughout the City, the City may make multiple awards, selecting multiple contractors to provide the services specified, if multiple awards are in the best interest of the City. A decision to make a multiple award of this Bid, however, is an option reserved by the City, based on the needs of the City. All requests for additional information or clarification must be submitted in writing and directed to: Bruce MacNair, Senior Buyer, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457 Questions may be faxed to (806) 775-2164 or Email to Bmacnair@mail.ci.lubbock.tx.us THANK YOU, CITY OF LUBBOCK uce MacNair Senior' Buyer It is the intent and purpose of the City of Lubbock that this request permits competitive bids. It shall be the bidder's responsibility to advise the City of Lubbock Purchasing Manager if any language, requirements, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this ITB to a single source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid close date. A review of such notifications will be made. ITB#078-03/BMAd6 ITB #078-03/BM, Addendum #7 City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 1625 13TH STREET LUBBOCK, TEXAS 79401 PH:(806) 775-2167 FAX:(806) 775-2164 http://purchasing.ci.lubbock.tx.us ADDENDUM #7 ITB #078-03 / BM Water and Sanitary Sewer Installation Services - Annual Pricing MAILED TO VENDOR: June 9, 2003 OLD CLOSE DATE: June 19, 2003 0 2:00 P.M. CST NEW CLOSE DATE: June 24, 2003 0 3:00 P.M. CST The following items take precedence over specifications for the above named Invitation to Bid (ITB). Where any item called for in the ITB documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. 1. Please note the NEW CLOSE DATE of June 24, 2003 @ 3:00 P.M. CST. 2. Your attention is invited to the following questions and their respective answers: QUESTION: What are the specific determination and the specific standards, in other words what are the Chief Engineers expectations of a daily quota as relates to installation of water and sewer taps? ANSWER: All taps are to be installed within 21 days of the tap application date unless the tap applicant agrees to additional time. City shall supply electronically a list of any installations that the City proposes to install in-house to avoid duplication and expense by either City or Contractor, which includes emergency installations; emergencies as set forth in Texas Utilities Code, title 5, Chapter 251. Contractor shall complete installation and electronically input the necessary information on the individual tap cards within the City's system, thereby notifying the City of the completion date and all pertinent documentation of the specific tap. City retains capability of immediately accessing this information and answering to the satisfaction of the inquiring customer. All reports, summary's or documentation related to that specific address are thereby retained and controlled by the City. Contractor shall immediately via electronically generated correspondence, make City aware of circumstances beyond his control of any specific installation problem, prohibiting the Contractor's ability to meet the deadline for specified compliance. QUESTION: Line items 139 and 140 provide for concrete and asphalt removal per square foot, at what is considered normal depths for each, concrete generally being 4-6" in depth, asphalt 2-4", and covers 90% of the concrete and asphalt removed on a regular basis. ANSWER: Thicknesses other than normal pavement thickness are outside the scope of work and such work shall be negotiated on a case -by -case basis. ITB#078-03/BMAd7 ITB #078-03/BM, Addendum #7 QUESTION: On taps requiring paving cuts, the current contractor has been responsible for pouring ftowable fill material to the top of the hole, then notifying the Water Utilities Department and the Street Department of the address, invoice # and yardage charged to a P.O. for Water Utilities. The Street Department has then repaired the cut, either asphalt and or concrete. Is this still an applicable policy? ANSWER: Yes, this is still an applicable policy. 4. The Close Date is changed to June 24, 2003 at 3:00 p.m. Alt requests for additional information or clarification must be submitted in writing and directed to: Bruce MacNair, Senior Buyer, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457 Questions may be faxed to (806)-775-2164 or Email to Bmacnair@maii.ci.lubbock.tx.us THANK YOU, CITY OF LUBBOCK /'llrC nice MacNair Senior Buyer It is the intent and purpose of the City of Lubbock that this request permits competitive bids. It shalt be the bidder's responsibility to advise the City of Lubbock Purchasing- Manager if any language, requirements, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this ITB to a single source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid close date. A review of such notifications wilt be made. ITB#078-03/BMAd7 ITB #078-03/13M, Addendum #8 City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING, 1625 13TH STREET LUBBOCK, TEXAS 79401 PH:(806) 775-2167 FAX:(806) 775-2164 http://purchasing.ci.tubbock.tx.us ADDENDUM #8 ITB #078-03 / BM Water and Sanitary Sewer Installation Services - Annual Pricing MAILED TO VENDOR: June 19, 2003 OLD CLOSE DATE: June 24, 2003 @ 3:00 P.M. CST NEW CLOSE DATE: August 5, 2003 C 1:00 P.M. CST The following items take precedence over specifications for the above named Invitation to Bid (ITB). Where any item called for in the ITB documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. 1. Please note the NEW CLOSE DATE of AUGUST 5, 2003 @ 1:00 P.M. CST. 2. In order to assure and maintain adequate services throughout the City, the City may exercise the _ option to utilize the services of more than one contractor, under the guidelines imposed by the City's agent, for the equitable and prudent accomplishment of all services under this specific contract. Successful low -bidder will retain the first right of refusal on any and all projects, and will exercise that right to the owner and its agent, in writing, stating specifically the nature of imposing that right, as in the best interests of the Owner and the accomplishment of jobs in a timely manner to uphold the integrity of the Owner. The owner will offer any and all projects under this contract to the successful low -bidder as the first option. All requests for additional information or clarification must be submitted in writing and directed to: Bruce MacNair, Senior Buyer, -City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457 Questions may be faxed to (806) 775-2164 or Email to Bmacnair@mail.ci.lubbock.tx.us THANK YOU, CITY OF LUBBOCK ruce MacNair Senior Buyer It is the intent and purpose of the City of Lubbock that this request permits competitive bids. It shall be the bidder's responsibility to advise the City of Lubbock Purchasine Manager if any language, requirements, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this ITB to a single source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid close date. A review of such notifications will be made. ITB#078-03/BMAd8 ITS #078-03/BM, Water and Sanitary Sewer Installation Services -Annual Pricing SUBMIT TO: CITY OF LUBBOCK CITY OF LUBBOCK, TEXAS PURCHASING DEPARTMENTift 1625 13TH STREET, RM L04 ®..-. LUBBOCK, TX 79401-3830 AN EQUAL INVITATION TO BID CONTACT PERSON: OPPORTUNITY Bruce MacNair EMPLOYER # 078-03/BM TEL: 806.775.2167 FAX: 806.775.2164 http://purchasing.cl.lubbock.tx.us TITLE: Water and Sanitary Sewer Installation Services -Annual SUBMITTAL DEADLINE' Pricing May 29, 2003, 2:00 P.M. CST PRE BID DATE, TIME AND LOCATION: May 20, 2003 @ 9:00 A.M., in the Any bids received after the time and dote listed Municipal Building Engineer Conference Room 107, 1625 131h Street, above, regardless of the mode of delivery, shall be Lubbock, TX. returned unopened. RESPONDENT NAME: IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN THE "STATEMENT OF NO BID". MAILING ADDRESS: CITY - STATE - ZIP: THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGTO TELEPHONE NO: ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OFTTHE CITY. IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS FAX NO: ' REQUEST PERMITS COMPETITIVE BIDS. IT IS THE BIDDER'S RESPONSIBILITY TO ADVISE THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, E-MAIL' INADVERTENTLY RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS [TB TO A SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE RECEIVED BY THE PURCHASING MANAGER NO LATER FEDERAL TAX ID NO. OR SOCIAL SECURITY NO. THAN FIVE (5) BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE. THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON THE FOLLOWING ADDENDA: #1 #2 #3 #4 #5 (Please Initial) The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above fine? YES NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND, BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION. By my signature 1 certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and without collusion or. fraud. I further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of Lubbock all right, title, and interest in and to alt causes of action it may now or hereafter acquire under the Anti -tent taws of the United States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City of Lubbock. At the City's discretion, such assignment shall be made and become effective at the time the City tenders final payment to the vendor. Authorized Signature Title Print/Type Name Date - THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. ITB#078-03/BM.doc ITS #078-03BM. Water and Sanitary Sewer Installation Services -Annual Pricing BID FORM Water and Sanitary Sewer installation Services -Annual Pricing CITY OF LUBBOCK, TEXAS ITB #078.03/BM In compliance with the Invitation to Bid #078.03/BM, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #078-03/BM is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ITEM QTY UNIT OF MEASURE DESCRIPTION UNIT PRICE' BID Extended Cost Delivery Days ARO" SEWER SERVICE CONNECTIONS 1. 75 EA Service Connections 0' to 4' Deep $ $ 2. 100 EA Service Connections V to 8' Deep $ $ 3. 1 100 EA Service Connections 8' to 12' Deep $ $ 4. 75 EA Service Connections 12' to 15' Deep $ $ 5. 40 FT Additional Vertical Feet Past 16 $ $ WATER SERVICE CONNECTIONS 6. 800 EA One Inch Water Meter Tap $ $ 7. 20 EA One and one-half Inch Water Meter Tap $ $ 8. 50 EA Two Inch Water Meter Tap $ $ 9. 10 EA Three inch Water Meter Tap $ $ 10. 10 EA Four Inch Water Meter Tap $ $ 11. 5 EA Six Inch Water Meter Tap $ $ POTABLE WATER MAIN CONSTRUCTION 12. 2,000 FT 4' Class 150 Water Pipe $ $ 13. 1 2,000 FT W Class 150 Water Pipe $ $ 14. 1,000 FT 8" Class 150 Water Pipe $ $ 15. 500 FT 10" Class 150 Water Pipe $ $ 16. 1,000 FT 12" Class 150 Water Pipe $ $ 17. 500 FT 16" Class 150 Water Pipe $ $ 18. 10 EA 4" Gate Valve and Box $ $ 19. 10 EA 6" Gate Valve and Box $ $ 20. 10 EA 8" Gate Valve and Box $ $ 21. 1 10 EA 10" Gate Valve and Box $ $ 22. 10 EA 12" Gate Valve and Box $ $ 23. 10 EA 16' Gate Valve and Box $ $ 24. 10 EA 6" x 4" Main Line Tap $ $ 25. 10 EA 6' x 6' Main Line Tap $ $ 26. 10 EA 8" x 4" Main Line Tap $ $ 27. 10 EA 8" x 6" Main Line Tap $ $ 28. 10 EA 8" x 8" Main Line Tap $ $ 29. 10 EA 10" x 4" Main Line Tap $ $ 30. 10 EA 10" x 6" Main Line Tap $ $ 31. 1 10 EA 10" x 8" Main Line Tap $ $ 32. 10 EA 10" x 10" Main Line Tap $ $ 33. 10 EA 12" x 4" Main Line Tap $ $ 34. 10 EA 1 12" x 6" Main Una Tap $ $ 35. 10 EA 1 12' x 8" Main Una Tap $ $ 36. 10 EA 12" x 10" Main Una Tap $ $ 37. 10 EA 12" x 12" Main Una Tap $ $ 38. 10 EA 16" x 4" Main Line Tap $ $ 39. 10 EA 16" x 6" Main Line Tap $ $ 40. 10 EA 16' x 8" Main Line Tap $ $ 41. 10 EA 16" x 10" Main Una Tap $ $ 42. 10 EA 16' x 12" Main Una Tap $ $ 43. 10 EA 5' Bury Fire Hydrant Set $ $ 44. 100 FT Additional Fire Hydrant Bury Depth $ $ 45. 10 EA Fire Hydrant Adjustment $ $ 46. 30 EA 4" Ductile Iron Fitting (Including ells, tees, bends, etc.) $ $ 47. 30 EA 6" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ nM78-03/13M.doc ITS #078-03/BM. Water and Sanitary Sewer Installation Services -Annual Pricing 48. 30 EA 8" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 49. 20 EA 10" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 50. 30 EA 12" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 51. 20 EA 16" Ductile Iron Fitting (including ells, tees, bends, etc.) $ $ 52. 500 FT Additional Water Main Depth (per linear foot) $ $ SANITARY SEWER MAIN CONSTRUCTION 53. 200 FT 6" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 54. 200 FT 6" PVC Sanitary Sewer Pipe 4' to 6' Deep $ $ 55. 300 FT 6"* PVC Sanitary Sewer Pipe 6' to 8' Deep $ $ 56. 300 FT 6" PVC Sanitary Sewer Pipe 8' to 10' Deep $ $ 57. 300 FT 6" PVC Sanitary Sewer Pipe 10' to 12' Deep $ $ 58. 200 FT 6" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 59. 1 200 FT 6" PVC Sanitary Sewer Pipe 14'to IV Deep $ $ 60. 100 FT 6" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 61. 100 FT 6" PVC Sanitary Sewer Pipe 18' to 20' Deep $ $ 62. 100 FT 8" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 63. 100 FT W PVC Sanitary Sewer Pipe 4' to 6' Deep $ $ 64. 100 Fr 8" PVC Sanitary Sewer Pipe 6' to 8' Deep $ $ 65. 1o0 Fr 8" PVC Sanitary Sewer Pipe 8' to 10' Deep $ $ 66. 100 FT 8" PVC Sanitary Sewer Pipe 10' to 12' Deep $ $ 67. 1 100 FT 8" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 68. 100 FT 8" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ 69. 100 FT W PVC Sanitary Sewer Pipe 16' to I& Deep $ $ 70. 100 FT 8" PVC Sanitary Sewer Pipe IV to 20' Deep $ $ 71. 100 Fr 10" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 72. 100 Fr 10" PVC Sanitary Sewer Pipe V to 6' Deep $ $ 73. 1 100 FT • 10" PVC Sanitary Sewer Pipe V to 8' Deep $ $ 74. 100 Fr 10" PVC Sanitary Sewer Pipe V to 10' Deep $ $ 75. 100 Fr 10" PVC Sanitary Sewer Pipe IV to 12' Deep $ $ 76. 100 FT 10" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 77. 100 FT 10" PVC Sanitary Sewer Pipe 14' to I& Deep $ $ 78. 100 FT 10" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 79. 1 100 FT 10" PVC Sanitary Sewer Pipe 18' to 2V Deep $ $ 80. 1 100 FT 12" PVC Sanitary Sewer Pipe 0' to 4' Deep $ $ 100 FT 12"PVC Sanitary Sewer Pipe 4to 6Deep $ $ 100 FT 12" PVC Sanitary Sewer Pipe Vto V Deep $ $ t 100 FT 12" PVC Sanitary Sewer Pipe Vto IV Deep $ $ 100 FT 12" PVC Sanitary Sewer Pipe IV to 12' Deep $ $ 100 Fr 12" PVC Sanitary Sewer Pipe 12' to 14' Deep $ $ 86. 1 100 FT 12" PVC Sanitary Sewer Pipe 14' to 16' Deep $ $ 87. 100 FT 12" PVC Sanitary Sewer Pipe 16' to 18' Deep $ $ 88. 100 FT 1Y PVC Sanitary Sewer Pipe 18' to 20' Deep $ $ 89. 20 EA Standard Manhole 4' or less $ $ 90. 5 EA Drop Manhole 4' or less $ $ 91. 20 FT Cost for Additional Vertical Feet Standard Manhole $ $ 92. 10 FT Cost for Additional Vertical Feet Drop Manhole $ $ 93. 20 EA Cost to Tie to an Existing Standard Manhole $ $ 94. 5 EA Cost to Tie to an Existing Drop Manhole $ $ 95. 10 EA 6" x 4" Wye with Plug $ $ 96. 10 EA W x 4" Wye with Plug $ $ 97. 10 EA 10" x 4" Wye with Plug $ $ 98. 10 EA 12" x 4" Wye with Plug $ $ 99. 100 EA 4" Service Extension to Property Une with Plug $ $ 100. 1 10 EA V Plug $ $ 101. 10 EA 8" Plug $ $ 102. 10 EA 10" Plug $ $ 103. 10 EA 12" Plug $ $ BORE AND INSTALL CASING AND PIPE 104. 50 FT Bore & Install 10" Steel Casing & Pipe $ $ 105. 50 FT Bore & install 12" Steel Casing & Pipe -$ $ 106. 50 FT Bore & Install 14" Steel Casing & Pipe $ $ 107. 50 FT Bore & Install 16" Steel Casing & Pipe $ $ IT611078.03/BM.doc ITS #078-03/BM, Water and Sanitary Sewer Installation Services -Annual Pricing 108. 5 FT Bore & install 18' Steel Casing & Pipe $ $ 109. 5 FT Bore & install 20" Steel Casing & Pipe $ $ 110. 5 FT Bore & Install 2 " Steel Casing & Pipe $ $ ' 111. 50 FT Bore & install 24' Steel Casing & Pipe $ $ 112. 60 Inch Additional Cost to Bore and Install Casing $ $ MISCELLANEOUS EQUIPMENT AND OPERATOR 113. 24 Hour Backhoe & Operator for Miscellaneous Excavation John Deere 310 Extendahoe or Equal rate per hour $ $ 114. 3 Day Backhoe & Operator for Miscellaneous Excavation John Deere 310 Extendahoe or Equal rate per day) $ $ 115. 1 Week Backhoe & Operator for Miscellaneous Excavation John Deere 310 Extendahoe or Equal rate per week $ $ 116. 24 Hour 12 yd. Dump Truck & Driver for Loading, Hauling & Disposing of Material rate per hour $ $ 117. 3 Day 12 yd. Dump Truck & Driver for Loading, Hauling & DisDosina of Material rate per day) $ $ 118. 1 Week 12 yd. Dump Truck & Driver for Loading, Hauling & Disposing of Material rate per week $ $ 119. 24 Hour 50,000 L.B. Excavator & Operator for Miscellaneous Excavation rate per hour $ $ 120. 3 Day 50,000 L.B. Excavator & Operator for Miscellaneous Excavation rate r day)$ $ 121. 1 Week 50,000 L.B. Excavator & Operator for Miscellaneous Excavation rate per week $ $ 122. 24 Hour 140 HP (minimum) Dozer & Operator for Miscellaneous Excavation rate perhour $ $ 123. 3 Day 140 HP (minimum) Dozer & Operator for Miscellaneous Excavation rate perda $ $ 124. 1 Week 140 HP (minimum) Dozer & Operator for Miscellaneous Excavation rate per week $ $ 125. 24 Hour Maintainer with 14' Moldboard & Operator for Miscellaneous Dirt Work rate per hour $ $ 126. 3 Day Maintainer with 14' Moldboard & Operator for Miscellaneous Dirt Work rate per day) $ $ 127. 1 Week Maintainer with 14' Moldboard & Operator for Miscellaneous Dirt Work rate per week $ $ 128. 3 Day Rental of John Deere 310 Extendahoe, or Equal (rate per day) $ $ 129. 1 Week Rental of John Deere 310 Extendahoe, or Equal (rate per week $ $ 130. 3 Day I Rental of 50,000 L.B. Excavator (rate per day) $ $ 131. 1 Week I Rental of 50,000 L.B. Excavator (rate per week) $ $ 132. 3 Day Rental of 140 HP (minimum) Dozer (rate per day) $ $ 133. 1 Week Rental of 140 HP (minimum) Dozer (rate per week) $ $ 134. 3 Day Rental of Maintainer with 14' Moldboard (rate per day) $ $ 135. 1 Week Rental of Maintainer with 14' Moldboard (rate per week) $ $ 136. 24 Hour Cost to Deliver and Pick Up Heavy Equipment (50,000 L.B. Excavator, Dozer, etc.) to Job Site rate Der hour $ $ ASHPALT AND CONCRETE CUT AND REMOVAL $ $ 137. 2,000 SQ.FT. Square Foot of Asphalt Cut and Removed $ $ 138. 600 SQ.FT. Square Foot of Concrete Cut and Removed $ $ 139. 40 Hour Cost for Additional Rock (per hour encountered) $ $ 140. 100 Hour Rate to Provide Manpower and Equipment to Weld HDPE. $ $ TOTAL BID Items 1 THROUGH 140: ALL or NONE $ 'PRIDE: F.O.B. Gtty Of Lubbock -Days After Receipt of Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net_ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terns wilt be NET THIRTY DAYS. The City witt pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days wilt be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. INTERLOCAL PURCHASING (optional): The City desires to make available to other local govemmental entities of the State of Texas, by mutual agreement with the successful bidder, and property authorized interlocal purchasing agreements as provided for by.the Intertocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices "W78-03/BM.doc rfB #078-0MM, Water and Sanitary Sewer Installation SerAces-Annual Pricing quoted, for the period of this contract. Each bidder shalt indicate on the Bid Form in the space provided below if he/she will horror Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terns, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, and City of Wolfforth. YES NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing interlocal Agreements for Cooperative Purchasing with the City of Lubbock wilt be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. Alt purchases by governmental entities other than the City of Lubbock wilt be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity wilt order their own materials/service as needed. THIS BID IS SUBMITTED BY a corporation organized under the laws of the State of , or a partnership consisting of or an individual trading as of the City of Firm: Address: City: State: Zip M/WBE Firm: Woman Black American I I Native American I I Hispanic American I I Asian Pacific American I I Other (SDecifv) I By Date: Authorized Representative - must sign by hand Officer Name and Title: Please Print Business Telephone Number FAX: FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over $25,000): Date P.O./Contract Issued: 171=78-03/11M.doc ITS #078-03BM, Water and Sanitary Sewer Installation Services -Annual Pricing Water and Sanitary Sewer Installation Services - Annual Pricing CITY OF LUBBOCK, TEXAS ITB # 078-03/BM THE CITY OF LUBBOCK APPRECIATES YOUR TIME AND EFFORT IN PREPARING YOUR BID. ALL BIDDERS SHOULD FAMILIARIZE THEMSELVES WITH THE FOLLOWING INSTRUCTIONS TO BIDDERS, GENERAL CONDITIONS, AND ATTACHED SPECIFICATIONS. I. INSTRUCTIONS TO BIDDERS BID DELIVERY, TIME & DATE 1.1 The City of Lubbock is seeking written and seated competitive bids to furnish Water and Sanitary Sewer Installation Services -Annual Pricing per the attached specifications. Sealed bids will be received no later than 2:00 p.m. CST, May 29, 2003, if date/time stamped on or before 2:00 P.M. at the office listed below. Any bid received after the date and hour specified will be rejected and returned unopened to the bidder. Each bid and supporting documentation must be in a sealed envelope or container plainly labeled in the tower left-hand corner: "ITB # 078-03/BM, Water and Sanitary Sewer Installation Services -Annual Pricing' and the bid opening date and time. Bidders must also include their company name and address on the outside of the envelope or container. Bids must be addressed to: Victor Kitman, Purchasing Manager City of Lubbock 162513th Street, Room L-04 Lubbock, Texas 79401 1.2 Bidders are responsible for making certain bids are delivered to the Purchasing Department. Mailing of a bid does not ensure that the bid wilt be delivered on time or delivered at all. If bidder does not hand deliver bid, we suggest that he/she use some sort of delivery service that provides a receipt. The City of Lubbock assumes no responsibility for errant delivery of bids, including those relegated to a courier agent who faits to deliver in accordance with the time and receiving point specified. 1.3 Bids wilt be accepted in person, by United States Mail, by United Parcel Service, or by private courier service. No bids wilt be accepted by oral communication, telephone, electronic mail, telegraphic transmission, or telefacsimile transmission. THE CITY WILL NOT ACCEPT FAX BIDS. The Bid Form must be completed in blue or black ink or by typewriter. 1.4 Bids may be withdrawn prior to the above scheduled time set for closing of the bids. Bids CANNOT be withdrawn, altered or amended after bid closing. Alteration made before bid closing must be initiated by bidder guaranteeing authenticity. 1.5 The City of Lubbock reserves the right to postpone the date and time for opening bids through an addendum. 2 PRE -BID MEETING 2.1 For the purpose of familiarizing bidders with the requirements, answering questions, and issuing addenda as needed for the clarification of the Invitation to Bid (ITB) documents, a are -bid meeting will be held at 9:00 A.M., Mav 20, 2003. in Municiaal Building Engineering Conference Room 107, Lubbock. Texas. All persons attending the conference will be asked to identify themselves and the prospective bidder they represent. mW78-03/8M.d0c 6 m3 #078-MM. Water and Sanitary Sewer Installation Services -Annual Pricing 2.2 It is the bidder's responsibility to attend the pre -bid meeting though the meeting is not mandatory. The City will not be responsible for providing information discussed at the pre -bid meeting to bidders who do not attend the pre -bid meeting. 2.3 The City of Lubbock does not discriminate against person with disabilities. City of Lubbock pre -bid meetings are available to all persons regardless of disability. If you would like information made available in a more accessible format or if you desire assistance, please contact the City of Lubbock ADA Coordinator, 1625 13th Street, (806)775-2018 at least forty-eight (48) hours in advance of the conference. 3 CLARIFICATION OF REQUIREMENTS 3.1 It is the intent and purpose of the City of Lubbock that this request permits competitive bids. It is the bidder's responsibility to advise the City of Lubbock Purchasing Manager if any language, requirements. etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this ITB to a single source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid closing date. A review of such notifications will be made. 3.2 ALL REQUESTS FOR ADDITI ?NAL INFORMATION QR CLARIFICATION CONCERNING THIS INVITATION TO BID (i MUST BE SUBAAiT.TEO IN WRITING NO LATER THAN, FIVE (5) BUSINESS DAYS PRIOR To:: T`N,E BID: CLOSING DATE ANa ADDRESSED TO: Bruce MacNair, Senior Buyer City of Lubbock 1625 13a' Street Lubbock, Texas 79401 Fax: (806) 775-2164 Email: Bmacnair@mail.d.lubbock.tx.us 4 ADDENDA & MODIFICATIONS 4.1 Any changes, additions, or clarifications to the ITB are made by bid amendments (addenda). 4.2 Any bidder in doubt as to the true meaning of any part of the specifications or other documents may request an interpretation thereof from the Purchasing Department. At the request of the bidder, or in the event the Purchasing Department deems the interpretation to be substantive, the interpretation will be made by written ADDENDA issued by the Purchasing Department. Such addenda issued by the Purchasing Department wilt be sent to all bidders who are known to have received a copy of the original Invitation to Bid (ITB) and will become part of the bid package having the same binding effect as provisions of the original ITB. No verbal explanations or interpretations wilt be binding. In order to have a request for interpretation considered, the request must be submitted in writing and must be received by the City of Lubbock Purchasing Department no later than five (5) days prior to the bid closing date. 4.3 All addenda, amendments, and interpretations of this solicitation shall be in writing. The City of Lubbock shalt not be legally bound by any amendment or interpretation that is not in writing. Only information supplied by the City in writing or in this ITB should be used in preparing bid responses. All contacts that a bidder may have had before or after receipt of this ITB with any individuals, employees, or representatives of the City and any information that may have been read in any news media or seen or heard in any communication facility regarding this bid should be disregarded in preparing responses. IT1g078-03/131A.doc ITS #078.03BM, Water and Sanitary Sewer installation Services -Annual Pricing 4.4 The City does not assume responsibility for the receipt of any addendum sent to bidders. 5 EXAMINATION OF DOCUMENTS AND REQUIREMENTS 5.1 Each bidder shall carefully examine all ITB documents and thoroughly familiarize itself with all requirements prior to submitting a bid to ensure that the goods and/or services being bid meet the intent of these specifications. 5.2 Before submitting a bid, each bidder shalt be responsible for making all investigations and examinations that are necessary to ascertain conditions and requirements affecting the requirements of this Invitation to Bid. Failure to make such investigations and examinations shalt not relieve the bidder from obligation to comply, in every detail, with all provisions and requirements of the Invitation to Bid. 6 BID SUBMITTAL 6.1 BIDDERS MUST SUBMIT THE ORIGINAL AND ONE COPY OF THE SEALED BID TO THE PURCHASING DEPARTMENT PRIOR TO RESPONSE DUE DATEMME. FAILURE TO SUBMIT THE ADDITIONAL COPY MAY RESULT IN THE BID BEING DECLARED UNRESPONSIVE TO SPECIFICATION AND MAY NOT BE FURTHER EVALUATED. SHOULD YOU CHOOSE NOT TO BID, FAILURE TO RETURN THE FORM STATING YOUR REASON FOR NOT BIDDING BEFORE THE RESPONSE DUE DATE/TIME MAY RESULT IN REMOVAL OF YOUR FIRM FROM THE BIDDERS LIST. 6.2 Bids must be submitted on the Bid Form and the Bidder must sign and date their bid in the space provided. Identify the item bid, including brand name and model number, if applicable. Enter unit price, extended cost, and delivery days in the columns provided. in the event of discrepancies in extension, the unit price shalt govern. THE BID FORM MUST BE COMPLETED IN BLUE OR BLACK INK OR BY TYPEWRITER. 6.3 The City is exempt from Federal Excise, State Sates and Transportation taxes. TAX MUST NOT BE INCLUDED IN BID. Tax exemption certificates wilt be executed by the Purchasing Manager upon request. 6.4 Any information regarding warranties and/or maintenance agreements pertaining to said bid item(s) are to be included in the bid. 6.5 Bids wilt not be considered unless bid F.O.B. delivered and include all delivery and packaeine costs. The number of calendar days required to place the materials in the City's receiving point under normal conditions must be shown on the Bid Form. DO NOT quote shipping dates. Failure to indicate delivery days on the Bid Form will obligate Bidder to complete delivery in two weeks. A minimum of five days better delivery will automatically break a tie bid. Unrealistically short or undue long delivery promises may cause bid to be disregarded. Consistent failure of a bidder to meet delivery promises without a valid reason may cause removal from the bid list. 6.6 Bid prices must be firm for a minimum period of sixty (60) days. Bids subject to price increases wilt not be considered. 6.7 Alt bids, responses, inquiries, or correspondence relating to or in reference to this ITB, and all reports, charts, and other documentation submitted by bidders shall become the property of the City of Lubbock when received. 6.8 If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. ITBN078-03/BM.doc 8 ITB #078-03/BM, Water and Sanitary Sewer Instaliatlon Services -Annual Pricing 7 BID PREPARATION COSTS 7.1 Issuance of this ITB does not commit the City of Lubbock, in any way, to pay any costs incurred in the preparation and submission of a bid. Also, should a bidder bid an alternate, any test costs to prove equality of product will be at the expense of the bidder, not the City of Lubbock. 7.2 The issuance of this ITB does not obligate the City of Lubbock to enter into contract for any services or equipment. 7.3 All costs related to the preparation and submission of a bid shalt be paid by the bidder. 8 TRADE SECRETS, CONFIDENTIAL INFORMATION AND THE TEXAS PUBLIC INFORMATION ACT 8.1 If you consider any portion of your bid to be privileged or confidential by statute or judicial decision, including trade secrets and commercial or financial information, clearly identify those portions. 8.2 The City of Lubbock wilt honor your notations of trade secrets and confidential information and decline to release such information initially, but please note that the final determination of whether a particular portion of your bid is in fact a trade secret or commercial or financial information that may be withheld from public inspection will be made by the Texas Attorney General or a court of competent jurisdiction. In the event a public information request is received for a portion of your bid that you have marked as being confidential information, you will be notified of such request and you wilt be required to justify your legal position in writing to the Texas Attorney General pursuant to Section 552.305 of the Government Code. in the event that it is determined by opinion or order of the Texas Attorney General or a court of competent jurisdiction that such information is in fact not privileged and confidential under Section 552.110 of the Government Code and Section 252.049 of the Local Government Code, then such information wilt be made available to the requester. 8.3 Marking your entire bid CONFIDENTIAL/PROPRIETARY is not in conformance with the Texas Open Records Act. 9 LICENSES, PERMITS, TAXES 9.1 The price or prices for the work shall include full compensation for all taxes, permits, etc. that the bidder is or may be required to pay. 10 HISTORICALLY UNDERUTILIZED BUSINESS (HUB) REQUIREMENTS 10.1 The City of Lubbock hereby notifies all bidders that in regard to any contract entered into pursuant to this ITB, Historically Underutilized Businesses (HUB's) wilt be afforded equal opportunities to submit bids and wilt not be discriminated against on the grounds of race, color, sex, disability, or national origin in consideration of an award. 10.2 A HUB is defined as a small business concern which is at least 51% owned and controlled by one or more socially and economically disadvantaged individuals, or in the case of any publicly owned business, at least 51% of the stock of which is owned by one ore more socially and economically disadvantaged individuals. Socially and economically disadvantaged include Women, Black Americans, Hispanic Americans, Native Americans, Asian -Pacific Americans, and Asian -Indian Americans. 11 CONFLICT OF INTEREST 11.1 The bidder shall not offer or accept gifts or anything of value nor enter into any business arrangement with any employee, official or agent of the City of Lubbock. 11.2 By signing and executing this bid, the bidder certifies and represents to the City the bidder has not offered, conferred or agreed to confer any pecuniary benefit or other nTW78-03/8M.doc 9 ITB #078.03/BM, Water and Sanitary Sewer installation Services -Annual Pricing thing of value for the receipt of special treatment, advantage, information, recipient's decision, opinion, recommendation, vote or any other exercise of discretion concerning this bid. 12 AUTHORIZATION TO BIND SUBMITTER OF BID 12.1 Bids must show vendor name and address of bidder. Bids must be manually signed by an officer of the company authorized to bind the submitter to its provisions. Person signing bid must show title or AUTHORITY TO BIND THEIR FIRM IN A CONTRACT. Failure to manually sign bid will disqualify it. 12.2 The bid submitted by the bidder shall become an integral part of the contract between the City and the Bidder and the representations, covenants, and conditions therein contained shalt be binding upon the person, firm or corporation executing the same. 13 BID AWARD 13.1 The contract may be awarded either to the lowest responsible bidder or to the bidder who provides goods or services at the best value for the City of Lubbock. In determining the best value for the City of Lubbock, the City may consider: a) The purchase price; b) The reputation of the of the bidder and of the bidder's goods or services; c) The quality of the bidder's goods or services; d) The extent to which the goods or services meet the City's needs; e) The bidders past relationship with the City; f) The impact on the ability of the City to comply with laws and rules relating to contracting with Historically Underutilized Businesses and non-profit organizations employing persons with disabilities; g) The total long-term cost to the City to acquire goods or services; and h) Any relevant criteria specifically listed in the Invitation to Bid. 13.2 The City of Lubbock reserves the right to reject any or all bids, reject any particular item on a bid, and to waive immaterial formalities and to accept the offer most advantageous to the City of Lubbock in its sole discretion. Unless otherwise specified herein, the City may award the bid for any item or group of items shown on the Bid Form. 13.3 All bids are evaluated for compliance with specifications before the bid price is considered. Failure to comply with the listed General Conditions may result in disqualification of bid. 13.4 in case of tie bids, preference will be given to local bidders. Consistent and continued tie bidding on any commodity could be cause for rejection of bids by the City of Lubbock and/or investigation by the Attorney General to determine possible Anti -Trust violations. 13.5 Before the City may award a bid to a nonresident bidder, the nonresident bidder's bid must be lower than lowest bid submitted by a responsible Texas bidder by the same margin or amount that a Texas bidder would be required to underbid the nonresident bidder in the nonresident bidders' home state. 13.5 Any contract made, or purchase order issued, as a result of this Invitation to Bid, shall be entered into the State of Texas and under the taws of the State of Texas. In connection with the performance of work, the Bidder agrees to comply with the Fair Labor Standard Act, Equal Opportunity Employment Act, and all other applicable 1`17IM78-03/11M.doc 10 ITS #078-03/SM. Water and Sanitary Sewer installation Services Annual Pricing Federal, State, and Local laws, regulations, and executive orders to the extent that the same may be applicable. 13.6 NO INDIVIDUAL OF ANY USING DEPARTMENT HAS THE AUTHORITY TO LEGALLY AND/OR FINANCIALLY COMMIT THE CITY TO ANY CONTRACT, AGREEMENT OR PURCHASE ORDER FOR GOODS OR SERVICES, UNLESS SPECIFICALLY SANCTIONED BY THE REQUIREMENTS OF THIS INVITATION TO BID. 13.7 Responsible Bidder Criteria: The City shall consider only responsible Bidders. Responsible Bidders are those that have, in the sole judgment of the City, the financial ability, experience, resources, skills, capability, reliability and business integrity necessary to perform the requirements of the contract. The City may also consider references and financial stability in determining a responsible Bidder. 14 EQUAL EMPLOYMENT OPPORTUNITY 14.1 Bidder agrees that it wilt not discriminate in hiring, promotion, treatment, or other terms and conditions of employment based on race, sex, national origin, age, disability, or in any way violative of Title VII of 1964 Civil Rights Act and amendments, except as permitted by said taws. 15 SPECIFICATIONS 15.1 Any catalog, brand name or manufacturer's reference in the specifications is descriptive and NOT restrictive, and are used to indicate type and quality level desired. Bids on brands of like nature and quality may be considered unless specifically excluded. 15.2 If bidding on other than reference or specifications, bid must show manufacturer, brand, trade name, catalog and/or tot number, etc., on article offered and certify article offered is equivalent to specifications. If other than specified brand of items are offered, specifications, catalog sheets, illustrations and complete descriptive literature must be submitted with bid. 15.3 Minor deviations from written specifications shalt not necessarily disqualify a vendor's bid. The City of Lubbock specification committee will be the sole determiner of what constitutes a minor deviation. 15.4 The City may deem it necessary to specify Approved Brands after conclusive testing, prior to usage or standardization. The City may test any sample(s), supplied free of charge, to qualify for the Approved Brand list. Each sample must be marked with bidder's name and address. At bidder's request and expense, the sample(s) not destroyed or used in examinations and testing wilt be returned. 15.5 When specifications call for samples to be submitted, samples shalt be delivered by the bidder, at bidder's expense, five days prior to the opening of bids. Each sample shall be clearly tagged to show bidder's name and address and item number. 16 CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS 16.1 Pursuant to Texas Local Government Code 271.905(b), in purchasing real property or personal property that is not affixed to real property, if the City receives one or more bids from a bidder whose principal place of business is in the City of Lubbock and whose bid is within three percent (3%) of the lowest bid price received by the City from a bidder who is not a resident of the City of Lubbock, the City may enter into a contract with: (1) the lowest bidder; or (2) the bidder whose principal place of business is in the City of Lubbock if the City Council determines, in writing, that the local bidder offers the City the best combination of contract price and additional economic development opportunities ITB078-03/11M.doc 11 ITB #078-03BM, Water and Sanitary Sewer installation Services -Annual Pricing for the City of Lubbock created by the contract award, including the employment of residents of the City of Lubbock and increased tax revenues to the City of Lubbock. 16.2 In order to receive consideration, bidders must submit an Affidavit of Eligibility. 17 QUALIFICATIONS OF BIDDERS 17.1 The Bidder may be required before the award of any contract to show to the complete satisfaction of the City of Lubbock that the Bidder or his Subcontractor has the necessary facilities, ability, and financial resources to provide the service specified therein in a satisfactory manner. The Bidder may also be required to give a past history and references in order to satisfy the City of Lubbock in regard to the Bidder's or his Subcontractor's qualifications. 17.2 The City of Lubbock may make reasonable investigations deemed necessary and proper to determine the ability of the Bidder or his Subcontractor to perform the work, and the Bidder shall furnish to the City of Lubbock all information for this purpose that may be requested. The City of Lubbock reserves the right to reject any bid if the evidence submitted by, or investigation of, the Bidder fails to satisfy the City of Lubbock that the Bidder or his Subcontractor is properly qualified to carry out the obligations of the contract and to complete the work described therein. Evaluation of the Bidder's or his Subcontractor's qualifications shall include: a) The ability, capacity, skill, and financial resources to perform the work or provide the service required; b) The ability of the Bidder or his Subcontractor to perform the work or provide the service promptly or within the time specified, without delay or interference; c) The character, integrity, reputation, judgment, experience, and efficiency of the Bidder or his Subcontractor; d) The quality of performance of previous contracts or services. 18 ANTI -LOBBYING PROVISION 18.1 DURING THE PERIOD BETWEEN BID CLOSE DATE AND THE CONTRACT AWARD, BIDDERS, INCLUDING THEIR AGENTS AND REPRESENTATIVES, SHALL NOT DIRECTLY DISCUSS OR PROMOTE THEIR BID WITH ANY MEMBER OF THE LUBBOCK CITY COUNCIL OR CITY STAFF EXCEPT IN THE COURSE OF CITY -SPONSORED INQUIRIES, BRIEFINGS, INTERVIEWS, OR PRESENTATIONS, UNLESS REQUESTED BY THE CITY. 18.2 This provision is not meant to preclude bidders from discussing other matters with City Council members or City staff. This policy is intended to create a level playing field for all potential bidders, assure that contract decisions are made in public, and to protect the integrity of the bid process. Violation of this provision may result in rejection of the bidder's bid. 19 UTILIZATION OF LOCAL BUSINESS RESOURCES 19.1 The City desires, as much as practicable, to stimulate growth in all sectors of the local business community. Bidders are strongly encouraged to explore and implement methods for the utilization of local resources. 20 PROTEST 20.1 All protests regarding the bid solicitation process must be submitted in writing to the City Purchasing Manager within five (5) business days following the opening of bids. This includes all protests relating to advertising of bid notices, deadlines, bid opening, and all other related procedures under the Local Government Code, as well as any protest relating to alleged improprieties with the bidding process. rM#078.03/BM.doc 12 iTS #078.036M. Water and Sanitary Sewer Installation Services -Annual Pricing This limitation does not include protests relating to staff recommendations as to award of this bid. Protests relating to staff recommendations may be directed to the City Council by contacting the Executive Assistant to the City Council. All staff recommendations will be made available for public review prior to consideration by the City Council as allowed by law. 20.2 FAILURE TO PROTEST WITHIN THE TIME ALLOTTED SHALL CONSTITUTE A WAIVER OF ANY PROTEST. 21 CONTRACT TERM 21.1 The purpose of this bid is to set for a period of three -years firm pricing for the item(s) and/or services) described herein. 22 INSURANCE SECTION A. The successful Bidder must provide an Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall furnish and contain all required information referenced or indicated thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY. INSURANCE COVERAGE REQUIRED SECTION B. The City reserves the right to review the insurance requirements of this section during the effective period of the contract and to require adjustment of insurance coverages and their limits when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Contractor. SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as are approved by the City, the Contractor shall obtain and maintain in full force and effect for the duration of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by companies approved by the State of Texas and acceptable to the City, in the following type(s) and amount(s): TYPE AMOUNT 1. Worker's Compensation and Employers Liability Statutory / $500,000 2. Commercial General Liability insurance Per Occurrence, including coverage for the following: a. Per Project Aggregate ��� 1El 3. Automotive Liability insurance for Any Auto, including coverage for the following: a. Combined single limit 4. Builder's Risk with City named as Loss Payee coverage of: $100,000 ADDITIONAL POLICY ENDORSEMENTS The City shall be entitled, upon request, and without expense, to receive copies of the policies and all endorsements thereto and may make any reasonable request for deletion, revision, or modification of particular policy terms, conditions, limitations, or exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the underwriter of any of nM78.03/13M.doc 13 ITS #078.03/BM, Water and Sanitary Sewer Installation Services -Annual Pricing such policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in policy coverages, and shall pay the cost thereof. REQUIRED PROVISIONS The Contractor agrees that with respect to the above required insurance, all insurance contracts and certificates) of insurance will contain and state, in writing, on the certificate or its attachment, the following required provisions: a. Name the City of Lubbock and its officers, employees, and elected representatives as additional insureds, (as the interest of each insured may appear) as to all applicable coverage; b. Provide for 30 days notice to the City for cancellation, nonrenewat, or material change; c. Provide for notice to the City at the address shown below by registered mail; d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees, and elected representatives for injuries, including death, property damage, or any other loss to the extent same may be covered by the proceeds of insurance (except Builder's Risk); e. Provide that all provisions of this contract concerning liability, duty, and standard of care together with the indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such obligations within applicable policies. f. All copies of the Certificates of Insurance shalt reference the project name or bid number for which the insurance is being supplied. NOTICES The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less than 30 days prior the change, which notice must be accompanied by a replacement CERTIFICATE OF INSURANCE. Alt notices shall be given to the City at the following address: Victor Kilman - Purchasing Manager City of Lubbock 1625 13'h Street, Room L04 Lubbock, Texas 79401 SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the Contractor from liability. m=78.03/13M.doc 14 ITB #07"3BM, Water and Sanitary Sewer Installation Services -Annual Pricing 11. GENERAL CONDITIONS **** PLEASE READ CAREFULLY **** These General Conditions apply to all bids and become a part of the terns and conditions of any bid submitted. The City shall mean the City of Lubbock. Quantities: The quantities appearing in this Invitation to Bid are approximate only and the City reserves the right to increase, decrease or delete any or all items. If the quantities of materials to be furnished are increased, such increase shall be paid for according to the unit prices established for the item. In making its bid hereunder, the Seller expressly recognizes the rights of the City provided herein, and further recognizes that the Setter shall have no claims against the City for anticipated profits for the quantities called for, diminished or deleted. 2 Product Guarantee: Seller guarantees equipment or product offered will meet or exceed specifications identified in this bid invitation. The Setter shall, upon request, replace any equipment or product proved to be defective and make any and all adjustments necessary without any expense to the City. If at any time, the equipment or product cannot satisfactorily meet the requirements of the specifications, the Setter shalt upon written request from the City, promptly remove such equipment or product without any further expense to the City. SELLER FURTHER REPRESENTS AND WARRANTS TO THE CITY THAT THE OCCURRENCE IN OR USE BY THE EQUIPMENT OR PRODUCT CONTAINING COMPUTER CODE OF DATES ON OR AFTER JANUARY 1, 2000 ("MILLENNIAL DATES-), WILL NOT ADVERSELY AFFECT THE PERFORMANCE OF SUCH EQUIPMENT OR PRODUCT WITH RESPECT TO DATE -DEPENDENT DATA, COMPUTATIONS, OUTPUT, OR OTHER FUNCTIONS (INCLUDING, WITHOUT LIMITATION, CALCULATING, COMPARING, AND SEQUENCING) AND THAT SUCH EQUIPMENT OR PRODUCT WILL CREATE, STORE, PROCESS, AND OUTPUT INFORMATION RELATED TO OR INCLUDING MILLENNIAL DATES WITHOUT ERROR OR OMISSIONS AND AT NO ADDITIONAL COST TO THE CITY. At the City's request, Seller will provide evidence sufficient to demonstrate such equipment or product meets the foregoing. Invoices: Seller shall submit separate invoices, in duplicate, on each purchase order or purchase release after each delivery. Invoices shalt indicate the purchase order or purchase release number and the supply agreement number if applicable. Invoices shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading, and the freight waybill when applicable, shalt be attached to the invoice. Mail to Accounts Payable, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457. Payment shall not be due unless and until the Setter shall not be in default under the terms of the contract, and until the above instruments are submitted after delivery. 4 Delivery Delay: When delivery delay can be foreseen, the Setter shalt give prior notice to the Purchasing Manager, who shall have the right to extend the delivery date if reasons for delay appear acceptable. The Setter must keep the Purchasing Manager informed at all times of the status of the order. Default in any manner under the contract, including, but not limited to default on promised delivery, without acceptable reasons, or failure to meet specifications hereunder authorizes the Purchasing Manager to purchase goods elsewhere and charge any increase in cost and handling to the defaulting Setter, and/or exercise any and all rights available to it by law, equity and/or under the terms of the contract. Every effort wilt be made by the Purchasing Office to locate the goods at the same or better price as than originally contracted. 5 Packaeine: Setter will package goods in accordance with good commercial practice. Each shipping container shalt be clearly and permanently marked as follows: (a) Setter's name and address. (b) Consignee's name, address and purchase order or purchase release number and the supply agreement number if applicable, (c) Container number and total number of containers, e.g., box 1 of 4 boxes, and (d) the number of the container bearing the packing slip. Setter shall bear cost of ITB#078-03/BM.doc 15 m3 #078-03/BM, Water and Sanitary Sewer Installation Services -Annual Pricing packaging unless otherwise provided. Goods shalt be suitably packed to secure lowest transportation costs and to conform with requirements of common carriers and any applicable specifications. The City's count or weight shall be final and conclusive on shipments not accompanied by packing lists. 6 Delivery Time: Deliveries will be accepted only during receiving hours: 9:00 A.M. - 3:30 P.M., Monday through Friday, except on City holidays, at the designated location. 7 Damage: The City assumes no liability for goods delivered in damaged or unacceptable condition. The Seller must handle all claims with carriers, and in case of damaged goods, shalt ship replacement goods immediately upon notification by the City. No Warranty By The City Against Infringements: As part of the contract for sale, Setter agrees to ascertain whether goods manufactured in accordance with the specifications attached to the contract will give rise to the rightful claim of any third person by way of infringement of the like. The City makes no warranty that the production of goods according to the specification will not give rise to such a claim, and in no event shall The City be liable to Seller for indemnification in the event that Seller is sued on the grounds of infringement or the like. If Seller is of the opinion that an infringement or the like will result, he wilt notify the City to this effect in writing within two weeks after the signing of the contract. If the City does not receive notice and is subsequently held liable for the infringement or the like, Seller wilt save The City harmless. If Setter in good faith ascertains the production of the goods in accordance with the specifications wilt result in infringement or the like, the contract shall be null and void. 9 Material Safety Data Sheets: Setter shalt provide Material Safety Data Sheets (MSDS) for all chemicals to comply with provisions of the Texas Hazard Communication Act, Title 6, Subchapter D, Chapter 502, Texas Health and Safety Code Ann. (This Act is corollary to OSHA Standard 29 CRF 1910.1200, which is generally known as the Right to Know Law.) 10 Shipment Under Reservation Prohibited: Seller is not authorized to ship the goods under reservation and no tender of a bill of lading wilt operate as a tender of goods. 11 Title St Risk Of Loss: The title and risk of loss of the goods shalt not pass to the City until the City actually receives and takes possession of the goods at the point or points of delivery as provided herein. 12 No Replacement of Defective Tender: Every tender of delivery of goods must fully comply with all provisions of the contract as to time of delivery, quality and the like. If a tender is made which does not fully conform, this shalt constitute a breach of the contract and Seller shalt not have the right to substitute a conforming tender, provided, where the time for performance has not yet expired, the Setter may reasonably notify the City of his intention to cure and may then make a conforming tender within the Contract time but not afterward. 13 Gratuities: The City may, by written notice to the Setter, cancel the contract or purchase order without liability to Setter if it is determined by the City that gratuities, in the form of entertainment, gifts or otherwise, were offered or given by the Setter, or any agent or representative of the Seller, to any officer or employee of the City of Lubbock with a view toward securing a contract or securing favorable treatment with respect to the awarding or amending, or the making of any determinations with respect to the performing of such a contract. In the event the Contract is canceled by the City pursuant to this provision, the City shalt be entitled, in addition to any other rights and remedies,, to recover or withhold the amount of the cost incurred by Seller in providing such gratuities. 14 Special Toots & Test Equipment: If the price stated on the face hereof includes the cost of any special tooting or special test equipment fabricated or required by Setter for the purpose of filing IT11#078.03/13M.doc 16 nB #078-03/BM, Water and Sanitary Sewer Installation Services -Annual Pricing this order, such special tooling or equipment and any process sheets related thereto shall become the property of the City and to the extent feasible shalt be identified by the Seller as such. 15 Warranty -Price: a. The price to be paid by the City shalt be that contained in Setter's bid which Setter warrants to be no higher than Setter's current prices on orders by other parties for products of the kind and specification covered by the contract for similar quantities under similar or like conditions and methods of purchase. In the event Setter breaches this warranty, the prices of the items shalt be reduced to the Setter's current prices on orders by other, or in the alternative. The City may cancel the contract without liability to Setter for breach or Setter's actual expenses. b. The Seller warrants that no person or selling agency has been employed or retained to solicit or secure the contract upon an agreement or understanding for commission, percentage brokerage, or contingent fee excepting bona fide employees of bona fide established commercial or selling agencies maintained by the Setter for the purpose of securing business. For breach or violation of this warranty the City shall have the right in addition to any other right or rights to cancel the contract without liability and to deduct from the Contract price, or otherwise recover the full amount of such claimed commission, percentage, brokerage, or contingent fee. 16 Safety Warranty: Setter warrants that the product sold to the City shall conform to the standards promulgated by the U. S. Department of Labor under the Occupational Safety and Health Act of 1970 and/or any other governmental agency standards or regulations. in the event the product does not conform to each OSHA or other standards, Setter shalt be in default hereunder, and the City may exercise and of the remedy provided for herein, including but not limited to return of the product for correction or replacement at the Setter's expense. In the event Setter faits to make the appropriate correction within a reasonable time, correction made by the City wilt be at the Setter's expense 17 Right of inspection: The City shall have the right to inspect the goods at delivery before accepting them. 18 Cancellation: The City shall have the right to cancel for default all or any part of the undelivered portion of this order if Setter breaches any of the terms hereof including warranties of Setter or if the Setter becomes insolvent and/or files bankruptcy or has bankruptcy filed against it. Such right to cancellation is in addition to and not in lieu of any other remedies which the City may have in taw, equity or hereunder. 19 Termination: The contract or purchase order may be terminated in whole, or in part by the City. Termination hereunder shall be effected by the delivery to the Setter of a "Notice of Termination" specifying the extent to which the contract or purchase order is terminated and the date upon which such termination becomes effective. In the event of said termination, in whole or in part, provided that Setter shalt not be in default under the Contract, the Setter shalt be entitled to payment only for goods actually delivered, and/or services actually performed under and in compliance with the terms of the contract or purchase order. 20 Force Maieure: Neither party shalt be held responsible for losses or damages hereunder, if the fulfillment of any terms of provisions of the contract is delayed or prevented by strike, walkouts, acts of God, or public enemy, fire, or flood. 21 Assignment -Delegation: No right or interest in the contract shalt be assigned or delegation of any obligation made by Setter without the written permission of the City. Any attempted assignment or delegation by Seller shall be wholly void and totally ineffective for all purposes unless made in conformity with this paragraph. 22 Waiver: No claim or right arising out of a breach of the contract can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party. ITB#078-03/BM.dm 17 ITB #0784MM, Water and Sanitary Sewer Installation Services -Annual Pricing 23 Interpretation -Parole Evidence: This writing, plus any specifications for bids and performance provided by the City in its advertisement for bids and any other document provided by Seller as part of his bid, is intended by the parties as a final expression of their agreement and is intended also as a complete and exclusive statement of the terms of their agreement. Whenever a term defined by the Uniform Commercial Code is used in the contract, the definition contained in the Code is to control. 24 Applicable Law: The Contract shalt be governed by the Uniform Commercial Code. Wherever the term "Uniform Commercial Code" is used, it shalt be construed as meaning the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of the contract. 25 Rieht To Assurance: Whenever one party to the contract in good faith has reason to question the other party's intent to perform he may demand that the other party give written assurance of this intent to perform. in the event that a demand is made and no assurance is given within five (5) days, the demanding party may treat this failure as an anticipatory repudiation of the Contract. 26 Indemnification: Setter shall indemnify, defend, keep and save harmless the City, its agents, officials and employees, against all injuries, deaths, toss, damages, claims, patent claims, suits, liabilities, judgments, costs and expenses, which may in anywise arise or accrue against the City in consequence of the granting of the contract or which may anywise result therefrom, whether or not it shalt be alleged or determined that the act was caused through negligence or omission of the Setter or its employees, or of the subcontractor or assignee or its employees, if any, and the Setter shalt, at his own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shalt be rendered against the City in any such action, the Setter shalt, at its own expenses, satisfy discharge the same. Setter expressly understands and agrees that any bond required by the contract, or otherwise provided by Seller, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City as herein provided. 27 Nonappropriation: Alt funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City. In the event of nonappropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this contract is spent, whichever event occurs first. if at any time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on thirty (30) days prior written notice, but failure to give such notice shalt be of no effect and the City shall not be obligated under this contract beyond the date of termination. 28 Time: it is hereby expressly agreed and understood that time is of the essence for the performance of the contract, and failure by Setter to meet the time specifications of the contract wilt cause Seller to be in default of the contract. 29 Silence of Specification: The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial products and practices are to prevail and that only material and workmanship of the finest quality are to be used. Alt interpretations of the specifications in this bid shalt be made on the basis of this statement. The items furnished under this contract shalt be new, unused, of the latest product in production to commercial trade, and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these shalt be experienced in design and construction of such items and shall be an established supplier of the item bid. ITB#078-03/BM.doc 18 ITB #07"3/BM, Water and Sanitary Sewer Installation Services -Annual Pricing CITY OF WBBOCK, TEXAS STATEMENT OF NO BID The City of Lubbock is very conscious and extremely appreciative of the time and effort you expend in preparing and submitting bids to the city. If you do not intend to bid on this requirement, please complete and return this form prior to date shown for receipt of bid to: Victor Kilman, Purchasing Manager, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457. We, the undersigned, have declined to bid on your ITB # for the following reason(s): Specifications too "tight", i.e. geared toward one brand or manufacturer only. (Please explain reason below) Specifications unclear. (Please explain below) Insufficient time to respond to Invitation to Bid. We do not offer this product/s or equivalent. (if you wish to remain on bidders list for other commodities and/or services, please state particular product andlor service under which you wish to be classified.) Our product schedule would not permit us to perform. Unable to meet specifications. Job too large. Job too small. Cannot provide required bonding. Cannot provide required insurance. Bidding through dealer. Do not wish to do business with the City of Lubbock. (Please explain below) Other (Please specify below) REMARKS: Company Name: Address: City: State:— Zip Contact Name: Title: Business Telephone Number. Internet Address: Company's Internet Web Page URL: FAX: nM78.03/BM.doc 19 ITB it078-03BM, Water and Sanitary Sewer installation Sen4 es -Annual Pricing City of Lubbock Consideration of Location of Bidder's Principal Place of Business Affidavit of Eligibility Pursuant to Texas Local Government Code 271.905(b), in purchasing real property or personal property that is not affixed to real property, if the City receives one or more bids from a bidder whose principal place of business is in the City of Lubbock and whose bid is within three percent (3%) of the lowest bid price received by the City from a bidder who is not a resident of the City of Lubbock, the City may enter into a contract with: (1) the lowest bidder; or (2) the bidder whose principal place of business is in the City of Lubbock if the City Council determines, in writing, that the local bidder offers the City the best combination of contract price and additional economic development opportunities for the City of Lubbock created by the contract `award, including the employment of residents of the City of Lubbock and increased tax revenues to the City of Lubbock. In order to receive consideration, bidders must submit this affidavit to: Victor Kilman, Purchasing Manager City of Lubbock 1625 13u' Street Lubbock, TX 79401 Complete all areas below. Incomplete affidavits may be rejected. Local Business Name: Local Address (must be within the City limits): 1. Is the above address the principal place of business for the business named above? 2. How many residents of the City of Lubbock are employed at the above business location? 3. Year your business was established in the City of Lubbock: 4. For transactions that require sales tax, provide the following Resetter information: Resetter Permit Number: Company Name and Address (as it appears on permit): 5. Does your business have more than one office in the State of Texas? Yes No If Yes, identify the office location considered as the pout -of sale credit for sates tax purposes: 6. Was the local business required to pay business and/or real property tax for the most recent tax year? Yes No If Yes, did the local business pay any of this tax to the City of Lubbock? Yes No Under penalty of perjury, the undersigned states that the foregoing statements are true and correct. it is further acknowledged that any person, firm, corporation or entity intentionally submitting false information to the City in an attempt to qualify for eligibility shall be prohibited from bidding on City of Lubbock products and services for a period of one (1) year. Authorized Signature: Date: Printed Name and Title: ITBM78-03/BM.dac 20 ITB #078-03BM, Water and Sanitary Sewer Installation Services -Annual Pricing CITY OF LUBBOCK INSURANCE REQUIREMENT AFFIDAVIT To Be Completed by Bidder And Attached to Bid Submittal 1, the undersigned Bidder, certify that the insurance requirements contained in this bid document have been reviewed by me with the below identified Insurance Agent/Broker. If I am awarded this contract by the City of Lubbock, I will be able to, within ten (10) days after being notified of such award by the City of Lubbock, furnish a valid insurance certificate to the City meeting all of the requirements defined in this bid/proposal. Contractor (Signature) Contractor (Print) CONTRACTOR'S NAME: (Print or Type) CONTRACTOR'S ADDRESS: Name of Agent/Broker: Address of Agent/Broker: City/State/Zip: Agent/Broker Telephone Number: ( ) Date: NOTE TO CONTRACTOR If the time requirement specified above is not met, the City has the right to reject this bid/proposal and award the contract to another contractor. If you have any questions concerning these requirements, please contact the Purchasing Manager for the City of Lubbock at (806) 775-2165. rrB#078-03/BM.doc 21 ITS #078-03/8M, Water and Sanitary Sewer Installation Services -Annual Pricing SECTION 02500 WATER AND SANITARY SEWER INSTALLATION SERVICES PART1 GENERAL 1.1 WORK INCLUDED A. Providing water and sanitary sewer utility installation services as specified, including: 1. Sanitary sewer service (taps) connections. 2. Water service connections (taps). 3. Potable water main construction. 4. Sanitary sewer main construction. 5. Boring services. 6. Equipment rental services. 7. Testing services for water and sanitary sewer construction. B. Materials provided by Owner. 1. Water tap materials. 2. Sanitary sewer tap materials. 3. Potable water main pipe, valves, fittings, fire hydrants and accessories. 4. Sanitary sewer main pipe, manholes and manhole covers and accessories. 5. Cement stabilized backfill material. 6. Steel casing and casing spacers. 7. Paving repair materials and services for paving cuts in streets and alleys. C. Material Ownership 1. Once the Contractor takes possession of the materials provided by the City of Lubbock, the materials then become the responsibility of the Contractor. Any materials requiring replacement due to damage or any reason wilt be the responsibility of the Contractor to replace. D. Unit Prices 1. Work will be paid for on the basis of the unit prices submitted in the bid documents. 2. Unit bid prices are to include all equipment, labor and ancillary components necessary for a complete and functional installation. 3. Invoicing to the City of Lubbock will be organized on the unit price list. 1.2 QUALITY ASSURANCE A. Regulatory Requirements. 1. All work will conform to the most recent version of the City of Lubbock Water Utilities Design Standards for Water and Sewer Construction. 2. Contractor is required to provide proper notification to the State of Texas One Call network and comply with State regulatory notification requirements. 3. All work will conform to the most recent version of applicable standards of the Occupational Health and Safety Administration (OSHA). MIN78.03/13M.doc 22 ITB #078,MM, Water and Sanitary Sewer Installation Services -Annual Pricing 4. Traffic control measures will conform to the most recent version of the Texas Manual on Uniform Traffic Control Devices. 5. Alt work will conform to the most recent version of applicable requirements of the Texas Council on Environmental Quality. 6. All work will conform to the City of Lubbock and Texas Council on Environmental Quality Storm Water Permitting requirements, as applicable. 7. Compliance with other local, state and federal requirements as appropriate. 1.3 SEQUENCING AND SCHEDULING A. Installation Time 1. Water and sewer taps are to be completed within 21 calendar days from the date the order is received by the Contractor. a. Certain water and sanitary sewer taps wilt be required to be installed with in 24 hours after the order is issued should there be a health, safety and public welfare concern established. b. The Chief Water Utilities Engineer will determine the establishment of a health, safety and welfare concern. 2. Water and sanitary sewer main construction wilt begin within a minimum of 14 calendar days of issuance of a notice to proceed. 3. Normal installation wilt require 48 hours waiting period before work may begin to comply with the State notification requirements. 1.4 WARRANTY A. Contractor will provide a standard one year construction warranty on all work performed under this contract. This includes backfill and paving repairs made under this contract. B. Contractor is responsible for performing any repairs necessary during this one-year period. C. The time for this warranty begins at the time of completion of the Work. PART 2 SERVICES 2.1 SANITARY SEWER SERVICE CONNECTIONS A. Involves the excavation to the sanitary sewer main and installation of the requested size service saddle to the sewer main. The sewer main will vary in diameter from 6 inches to 12 inches. B. Contractor is required to extend the service pipe to the property tine, which typically varies from 5 to 20 feet and connect service line to customers' tine if in place. C. Backfill in accordance with the Design and Construction Standards of the City of Lubbock. D. Clean up construction area after completion of work returning the area to as near as possible to pre -construction conditions. 2.2 WATER SERVICE CONNECTIONS A. Requires excavation to the water main and installation of the requested size water tap on the water main. The water main diameter will vary from 4 to 16 inches. B. Contractor is to extend the service tine to the property tine, which typically varies from 5 to 20 feet and connection service tine to Customer's service tine if in place. C. Backfitl in accordance with the most recent version of the Design and Construction Standards of the City of Lubbock. D. Install meter box and valve box to grade. E. Clean up construction area after completion of work returning the area to as near a possible to pre -construction conditions. n'&W78.03/BM.doc 23 M3 #078-03BM, Water and Sanitary Sewer Installation Services -Annual Pricing 2.3 POTABLE WATER MAIN CONSTRUCTION A. Contractor will excavate and install water mains, fittings, valves and accessories as required for a complete installation. B. Contractor wilt comply with the most recent version of the City Of Lubbock Water Utilities excavation standards. Typical burial depth is 5 feet. C. Backfill in accordance with the most recent version of the Design and Construction Standards of the City of Lubbock. D. Contractor is responsible for all costs associated mobilization, demobilization, removal and disposal of excess excavation material and construction debris, and pavement cuts and repairs, and all other work necessary for a complete and functional installation. 2.4 SANITARY SEWER MAIN CONSTRUCTION A. Contractor will excavate and install sanitary sewer mains, manholes and accessories as required for a complete installation. B. Contractor wilt comply with the most recent version of the City Of Lubbock Water Utilities excavation standards. Bury depth wilt vary. C. Backfill in accordance with the most recent version of the Design and Construction Standards of the City of Lubbock. Gravel used for pipe embedment is to be provided by the Contractor at no additional expense to the City of Lubbock. D. Contractor is responsible for all costs associated with mobilization, demobilization, removal and disposal of excess excavation material and construction debris, and pavement cuts and repairs, and all other work necessary for a complete and functional installation. 2.5 BORING SERVICES A. Contractor wilt provide all equipment and labor necessary to bore, install steel casing and install pipe in casing. B. Casing may be in joints 20 feet in length or shorter. Contractor to provide tabor, materials and equipment necessary to weld casing segments together. C. Contractor is responsible for all costs associated with mobilization, demobilization, removal, disposal of excess excavation material and construction debris, pavement cuts and repairs, and all other work necessary for a complete and functional installation. D. Contractor will comply with the most recent version of the City Of Lubbock Water Utilities excavation standards. E. Backfill in accordance with the most recent version of the Design and Construction Standards of the City of Lubbock. 2.6 ELECTRONIC COMMUNICATION A. Contractor will be capable of communicating with the City of Lubbock through email and have access to the Internet. B. Contractor is required to have the capability to receive and respond to tap orders through the City of Lubbock's electronic tap system. C. Contractor is required to demonstrate this capability at the time of bid submission. PART 3 EXECUTION 3.1 EXAMINATION A. Contractor is responsible for inspecting each construction site to determine the conditions are suitable for the planned activity. B. Unsuitable conditions shall be brought to the attention of the Owner. m30078-03/BM.d0C 24 ITB #l)78 MM, Water and Sanitary Sewer Installation Services -Annual Pricing 3.2 PREPARATION A. Contractor is responsible for protecting surrounding utilities and areas. B. Any repair to damaged areas or utilities will be at the Contractor's expense. C. Contractor is responsible for proper notification of other utilities before commencing work. D. Contractor is responsible for providing all traffic control devices, and preparation and submission of a traffic control plan to the governing agency. 3.3 INSTALLATION A. Contractor will install components in accordance with the latest requirements of the City of Lubbock Design Standards. B. Contractor will disinfect water mains and components in accordance with the latest version of the City Of Lubbock Design Standards and the requirements of the Texas Council on Environmental Quality. Contractor is responsible for providing the disinfectant chemicals at no additional expense to the City of Lubbock. 3.4 FIELD QUALITY CONTROL A. Test installed components in accordance with the latest version of the City Of Lubbock Design Standards and the Texas Council on Environmental Quality. B. City Of Lubbock personnel will inspect all aspects of construction at it's own discretion. C. Water main construction must be disinfected and pressure tested in accordance with the most recent version of the City Of Lubbock Design Standards. D. Sanitary sewer mains must be mandrel tested in accordance with the most recent version of the City Of Lubbock Design Standards. E. Sanitary sewer manholes must be vacuum tested in accordance with the most recent version of the City Of Lubbock Design Standard. END OF SECTION ITM7e-03/BM.doc 25