Loading...
HomeMy WebLinkAboutResolution - 2023-R0073 - Amendment No. 3 Contract HHS001120300005 with DSHSResolution No. 2023-R0073 Item No. 5.24 February 14, 2023 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute, on behalf of the City of Lubbock, Amendment No. 3 to the Department of State Health Services Contract No. HHS001120300005 under the STD/HIV-DIS Prevention Services Grant Program, by and between the City of Lubbock and the State of Texas' Department of State Health Services, and all related documents. Said Amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on ATTEST: .0"0'0" �K7 - Rebec a Garza, City Secr t APPROVED AS TO CONTENT: Bill Howerton, Deputy City Manager APPROVED AS TO FORM: February 14, 2023 RES.DSHS Contract No. HHS001120300005 Amendment No.3 1.26.23 DocuSign Envelope ID: 6DlAA430-202C-42C8-849C-809F986D4082 ©J� TEXAS `�► Health and Human Services Resolution No. 2023-R0073 The Honorable Tray Payne, Mayor City of Lubbock PO Box 2000 Lubbock, Texas 79457 Texas Department of State Health Services Jennifer A. Shuford, M.D.. M.P.H. Commissioner Subject: Sexually Transmitted Disease/Human Immunodeficiency Virus Disease Intervention Specialists (STD/HIV-DIS) Contract Contract Number: HHS001120300005, Amendment No. 3 Dear Mayor Payne: Enclosed is the STD/HIV-DIS amendment between the Department of State Health Services and City of Lubbock. The purpose of this contract is to control and prevent the spread of Sexually Transmitted Diseases (STDs), including Human Immunodeficiency Virus/Acquired Immunodeficiency Syndrome (HIV/AIDS) and viral hepatitis. The amendment revises the definition of Calendar Year and makes conforming modifications throughout the Contract. Please contact me by phone at (512) 776-6582 or by email at amber.vasche@dshs.texas.gov if you have any questions or need additional information. Sincerely, Amber Vasche, CTCD, CTCM Contract Manager Department of State Health Services P.O. Box 149347 • Austin, Texas 78714-9347 • Phone: 888-963-7111 • TTY: 800-735-2989 • dshs.texas.9ov DocuSign Envelope ID: 6D14A430-202C-42C8-849C-809F986D4082 DEPARTMENT OF STATE HEALTH SERVICES CONTRACT NO. HHS001120300005 AMENDMENT NO.3 The DEPARTMENT OF STATE HEALTH SERVICES ("DSHS" or "System Agency"), a pass -through entity, and CITY OF LUBBOCK ("Grantee"), each a "Party" and collectively the "Parties" to that certain grant contract to control and prevent the spread of Sexually Transmitted Diseases (STDs), including Human Immunodeficiency Virus/Acquired Immunodeficiency Syndrome (HIV/AIDS) and viral hepatitis under the STD/HIV-DIS Prevention Services Program effective March 1, 2022, and denominated DSHS Contract No. HHS001120300005 ("Contract"), as amended, now desire to further amend the Contract. WHEREAS, the Parties desire to revise the definition of Calendar Year to align with award guidelines and to revise associated budget periods and reporting requirements. Now, THEREFORE, the Parties modify the Contract as follows: 1. The end date for the Calendar Year 2022 is revised to be January 31, 2023. 2. All references to Calendar Year 2023 are restated to be the period starting February 1, 2023 and ending December 31, 2023. 3. SECTION VI, REPORTING REQUIREMENTS, in ATTACHMENT A-1, REVISED STATEMENT OF WORK, of the Contract is deleted in its entirety and replaced with the following tables for Calendar Year 2022 and Calendar Year 2023 reporting requirements: CALENDAR YEAR 2022 REPORTING: REPORT NAME FREQUENCY PERIOD STARTS PERIOD ENDS DUE DATE Semiannual Report First six (6) 03/01/2022 08/31/2022 09/30/2022 months Semiannual Report Remaining five 09/01/2022 01/31/2023 02/28/2023 (5) months Congenital Syphilis Monthly 03/01/2022 01/31/2023 Due thirty (30) calendar Case Investigation days after period being and Infant Syphilis reported. Control Records Note: This Report is submitted through THISIS and is subject to HIPAA and PHI data requirements. DSHS Contract No. HHS001120300005 Page 1 of 4 Amendment No. 3 DocuSign Envelope ID: 6D14A430-202C-42C8-849C-809F986D4082 Local Responsible First six (6) 03/01/2022 08.131/2022 09/30/2022 Party (LRP) Report months Final LRP Report Remaining five 09/01/2022 01/31/2023 02/28/2023 (5) months Financial Status Biannually 03/01/2022 08/31/2022 09/30/2022 Report (FSR) Final FSR Remaining five 09/01/2022 01/31/2023 03/15/2023 (5) months CALENDAR YEAR 2023 REPORTING: REPORT NAME FREQUENCY PERIOD STARTS PERIOD ENDS DUE DATE Semiannual Report First five (5) 02/01/2023 06/30/2023 07/31/2023 months Semiannual Report Remaining six 07/01/2023 12/31/2023 01/31/2024 (6) months Congenital Syphilis Monthly 02/01/2023 12/31/2023 Due thirty (30) Case Investigation calendar days after and Infant Syphilis period being reported. Control Records Note: This Report is submitted through THISIS and is subject to HIPAA and PHI data requirements. Local Responsible First five (5) 02/01/2023 06/30/2023 07/31/2023 Party (LRP) Report months Final LRP Report Remaining six 07/01/2023 12/31/2023 01/31/2024 (6) months Financial Status Biannually 02/01/2023 06/30/2023 07/31/2023 Report (FSR) Final FSR Remaining six 07/01/2023 12/31/2023 02/15/2024 (6) months 4. ATTACHMENT B-2, REVISED BUDGET (SEPTEMBER 2022), of the Contract is deleted in its entirety and replaced with ATTACHMENT B-3, REVISED BUDGET (REVISED DECEMBER 2022), which is attached to this Amendment and incorporated into the Contract for all purposes. DSHS Contract No. HHS001120300005 Page 2 of 4 Amendment No. 3 DocuSign Envelope ID: 6D14A430-202C-42C8-849C-809F986D4082 5. This Amendment shall be effective as of the date last signed below. 6. Any further revisions to the Contract shall be by written agreement of the Parties. 7. Each Party represents and warrants that the person executing this Amendment on its behalf has full power and authority to enter into this Amendment. SIGNATURE PAGE FOLLOWS DSHS Contract No. HHS001120300005 Page 3 of 4 Amendment No. 3 DocuSign Envelope ID: 6D14A430-202C-42C8-849C-809F986D4082 SIGNATURE PAGE FOR AMENDMENT No. 3 DSHS CONTRACT No. HHS001120300005 DEPARTMENT OF STATE HEALTH SERVICES Docuftned by: Kirk Cole By: Printed Name: Kirk Cole Title: Deputy Commissioner Date of Signature: February 15, 2023 CITY OF LUBBOCK EDocLuS1;gned:erale(�,, By: �'1 d19 Printed Name: Title: The Honorable Tray Payne Mayor Date of Signature: February 8, 2023 DSHS Contract No. HHS001120300005 Page 4 of 4 Amendment No. 3 DocuSign Envelope ID: 6D14A430-202C-42C8-849C-809F986D4082 ATTACHMENT B-3 REVISED BUDGET (REviSED DECEMBER 2022) CATEGORICAL EXPENDITURES Budget Category PERSONNEL FRINGE BENEFITS TRAVEL EQUIPMENT SUPPLIES CONTRACTUAL OTHER TOTAL DIRECT CHARGES INDIRECT CHARGES TOTAL Calendar Year 2022: March 1, 2022 — January 31, 2023 $199,667.00 $1015P391.00 $2,575.00 $0.00 $21,636.00 $25,000.00 $42,700.00 $392,969.00 $0.00 $3929969.00 Calendar Year 2023: February 1, 2023 — December 31, 2023 $2311,530.00 $1043P189.00 $16,925.00 $0.00 $14,375.00 $3,000.00 $22,950.00 $392,969.00 $0.00 $3921,969.00 As identified in this Contract and used herein, the term "Calendar Year" or "CY" means the period defined and identified in the Categorical Expenditures table. DSHS Contract No. HHS001120300005 Amendment No. 3 Attachment B-3 Page 1 of 1