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HomeMy WebLinkAboutResolution - 2000-R0093 - Agreement - Lubbock Emergency Communication District - 911 Telephone Equipment - 04_06_2000Resolution No. 2000-R00931 April 6, 2000 Item No. 18 RESOLUTION WHEREAS, the CITY wishes to provide Enhanced 9-1-1 (E9-1-1) emergency service to its citizens; and WHEREAS, the citizens of Lubbock County voted on April 5, 1986 by a vote of 15,209 in favor and 2,431 opposed, to form an emergency communication district; and WHEREAS, the LECD Board of Managers ordered the creation of an emergency communication district on May 1, 1986; and WHEREAS, the LECD is a body politic, created under Texas Health and Safety Code, Chapter 772.301 et. Seq. as amended, called the Emergency Telephone Number Act, in order to provide 9-1-1 service to the citizens of its jurisdiction; and WHEREAS, the LECD began providing E9-1-1 service to Lubbock County, including all municipalities within Lubbock County, on the 27th day of January, 1989; and WHEREAS, the LECD Board of Managers has determined that the LECD will purchase Enhanced 9-1-1 Telephone Customer Premises Equipment, which includes call answering equipment, hereinafter referred to as CPE; Instant Call Check Recorders for instant playback of both Telephone and Radio conversations hereinafter referred to as IRR; 24 hour Logging Recorders for the continuous recording of both radio and telephone conversations, herein after referred to as LOGGING RECORDER; Synchronization Clocks which will keep the time on the CPE, IRR and LOGGING RECORDER precise and accurate hereinafter referred to as CLOCKS; and WHEREAS, the LECD Board of Managers and the CITY, pursuant to the provisions of the Interlocal Cooperation Act, Texas Government Code Chapter 791.01 et. Seq., as amended, have determined that it would be in the best interests Interlocal Agreement; LECD ! City, Page 1 of 2. of the LECD and the inhabitants of the CITY of LUBBOCK and of Lubbock County, Texas, to use the emergency communication systems of the LECD; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Interlocal Agreement with the Lubbock Emergency Communication District for sharing the benefits of enhanced 9-1-1 Telephone Customer Premises Equipment. The Agreement is attached hereto and shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 6th day of April , 2000. arnell, City Secretary AS TO CONTENT: lzzg "Ken A. Walker, Chief of Police APPROVED AS TO FORM Te-� L - Q�el Dan tSaluri, Assistant City Attorney Interlocal Agreement; LECD / City, Page 2 of 2. Resolution No. 2000-R0093 April 6, 2000 Item No. 18 INTERLOCAL AGREEMENT This Interlocal Agreement is made and entered into this date by and between the Lubbock Emergency Communication District, hereinafter referred to as LECD, acting herein by and through the Chairman of its Board of Managers, pursuant to a resolution duly passed by the LECD Board of Managers and the CITY of LUBBOCK hereinafter referred to as the CITY. WITNESSETH: WHEREAS, the CITY wishes to provide Enhanced 9-1-1 (E9-1-1) emergency service to its citizens; and WHEREAS, the CITY has passed a resolution to enter into this Interlocal Agreement with LECD, and LECD has passed a resolution to enter into this Interlocal Agreement with the CITY; and WHEREAS, the citizens of Lubbock County voted on April 5, 1986 by a vote of 15,209 in favor and 2,431 opposed, to form an emergency communication district; and WHEREAS, the LECD Board of Managers ordered the creation of an emergency communication district on May 1, 1986; and WHEREAS, the LECD is a body politic, created under Texas Health and Safety Code, Chapter 772.301 et. Seq. as amended, called the Emergency Telephone Number Act, in order to provide 9-1-1 service to the citizens of its jurisdiction; and WHEREAS, the LECD began providing E9-1-1 service to Lubbock County, including all municipalities within Lubbock County, on the 27th day of January, 1989; and WHEREAS, the LECD Board of Managers has determined that the LECD will purchase Enhanced 9-1-1 Telephone Customer Premises Equipment, which includes call answering equipment, hereinafter referred to as CPE; Instant Call Check Recorders for instant playback of both Telephone and Radio conversations hereinafter referred to as IRR; 24 hour Logging Recorders for the continuous recording of both radio and telephone conversations, herein after referred to as LOGGING RECORDER; and WHEREAS, the LECD Board of Managers and the CITY, pursuant to the provisions of the Interlocal Cooperation Act, Texas Government Code Chapter 791.01 et. Seq., as amended, have determined that it would be in the best interests of the LECD and the inhabitants of the CITY of Interlocal Agreement — LECD Equipment - CITY — 1 LUBBOCK and of Lubbock County, Texas, to use the emergency communication systems of the LECD; NOW, THEREFORE, the parties agree as follows: I. That with the cooperation and consent of the CITY, the LECD shall purchase and install the above listed equipment (CPE, IRR, LOGGING RECORDER) for use by the CITY in the provision of 9-1-1 emergency communications, which includes, but is not limited to, the answering of 9-1-1 trunks. II. That CITY agrees to use the aforementioned equipment in a manner that supports good emergency communication and the proper use of 9-1-1. III. That LECD shall provide qualified technicians and qualified LECD staff to provide the proper maintenance and repair of the aforementioned equipment at no charge to CITY. IV. That LECD shall provide ten (10) pieces of media for use in the LOGGING RECORDER and the CITY shall purchase such additional recording media as maybe reasonably necessary for the LOGGING RECORDER to record the appropriate emergency communications as determined by the Agreement of both parties. V. That LECD shall pay the costs of any upgrade or modifications to the aforementioned equipment to keep it current for the use it was designed for. VI. The CITY and LECD shall be responsible for training personnel in the proper handling and operating of the aforementioned equipment. LECD will provide the instructors, materials, and location for such training. CITY shall pay all costs incurred by CITY personnel whom attend the training. These costs may include, but not be limited to; salaries, per diem and other employment expenses relating to CITY employees. Interlocal Agreement — LECD Equipment - CrrY - 2 - VII. That the CITY shall be responsible for maintaining proper security procedures for the use of the aforementioned equipment, and the proper preservation and storage procedures for the recordings made by the said LOGGING RECORDER. VIII. That, at no charge to the LECD, the CITY will provide a suitable site for the installation, operation, and maintenance of the aforementioned equipment. Said site shall meet all specifications of the LECD for the installation, operation, and maintenance of the aforementioned equipment. LECD shall provide CITY with the same number of headsets that CITY has personnel assigned to the 9-1-1 Call Answering/Dispatching function of their agency. Headsets shall be of an approved make and model, acceptable to LECD. LECD shall maintain the headsets, either repairing or replacing them. Replacement or repair of headsets damaged by other than normal wear and tear shall be the responsibility of CITY K4 That, should CITY decide to relocate any part or piece of the aforementioned equipment for any reason other than prevention of damage, destruction of the building due to natural or other disaster, such relocation shall be done under the direction of LECD, but at the expense of the CITY. 0:0— CITY agrees that no hardware shall be added or software loaded, installed, setup, or copied on to any computer, workstation, server or other equipment owned by LECD, without prior written permission from LECD. Once authorized by LECD, should the addition of software or hardware to the LECD equipment, which is installed at the request of CITY, cause an increase in the maintenance fees for that equipment, the cost of the increase may be passed on to CITY. Additionally, any integration or testing costs to insure reliability and compatibility with LECD owned software and hardware shall be paid by the requesting agency. LECD reserves the right to audit the contents of hard drives, tape drives, CD-ROM drives or other mass storage device, either physically on -site or remotely, on equipment owned by LECD for unauthorized software, changes to the operating system, viruses or other changes to the original software and hardware configuration, and to make a physical inspection of the equipment at any time during normal business hours. Interloeal Agreement —LECD Equipment - MY — 3 — LECD reserves the right to remove ANY unauthorized hardware or software not part of the original or revised system configuration. XII. Should the LECD be dissolved, for any reason, this Interlocal Agreement shall terminate as of the date of dissolution. If the LECD should be dissolved, the removal of equipment shall not be at the expense of the CITY. Should either party wish to terminate sooner, this Interlocal Agreement may be terminated by either party hereto by written notice to the other party at least 180 days prior to the effective date of termination. If the termination is at the request of the LECD, said termination and removal of equipment shall not be at the expense of the CITY. If the termination is at the request of the CITY, said termination and removal of equipment shall not be at the expense of the LECD. XIII. That any notice permitted or required to be given to the LECD hereunder may be given by registered or certified United States Mail, postage prepaid, return receipt requested, addressed to the Lubbock Emergency Communication District, 916 Main Street, Suite 1101, Lubbock, Texas 79401, and such notice shall be deemed given upon the deposit of the notice in the United States Mail as aforesaid. Any notice permitted or required to be given to CITY hereunder may be given by registered or certified United States Mail, postage prepaid, return receipt requested, addressed to the CITY, and such notice shall be deemed given upon LECD's deposit of the notice in the United States Mail as aforesaid. K"ki That this agreement represents the entire agreement of the parties and that no changes or modifications of this agreement will be valid, unless evidenced by an instrument in writing signed by the parties. XV. If either party fails to perform its obligations hereunder for a lack of funds or for any other reason whatsoever, the sole and exclusive remedy of the other party shall be to terminate this agreement as specified in Paragraph XII above. Interlocal Agreement — LECD Equipment - CITY — 4 — KWl A Each party paying for the performance of governmental functions or services under this agreement must make those payments from current revenues available to the paying party. XVII. This agreement shall be deemed to be executed in and performable in Lubbock, Lubbock County, Texas. XVIII. This agreement shall remain in full force and effect, subject to modification, until terminated as herein provided for. EXECUTED this the 6th day of April , 2000. CITY OF LUBBOCK, TEXAS LUBBOCK EMERGENCY COMMUNICATION DISTRICT Dated: April 6, 2000 ATTEST: ((dll-1 I z A� tj kaytt Darnell, City Secretary APPROVED AS TO CONTENT Assistant Chief Dale A. Holton, L.P.D. APPROVED AS TO FORM an T. uri, Asst. City Attorney X11airmarf, Board of Manager Dated: 3 /11 ( 2 e*y Interlocal Agreement — LECD Equipment - CITY — 5 — CITY OF LUBBOCK MEMO TO: Bob Cass, City Manager FROM: Ken Walker, Chief of Police SUBJECT: Agenda Comments for April 6, 2000 Council Meeting DATE: March 20, 2000 ITEM # 1 SUBJECT: Consider a resolution authorizing the Mayor to sign an Interlocal Agreement between the City of Lubbock and the Lubbock Emergency Communication District (LECD) for the LECD to provide the City with new 9-1-1 telephones and related equipment. BACKGROUND 1 DISCUSSION: The 9-1-1 telephone equipment currently used by the Communications Center is over 10 years old and repair is becoming increasingly difficult because of the equipment's age. Replacement parts are no longer produced. The Lubbock Emergency Communication District has purchased new call answering equipment, instant call check recorders and 24 hour logging recorders to replace the old equipment. The LECD requests the City enter into an Interlocal Agreement with them covering the following items: > LECD will train City employees in equipment use but the City will pay the employees usual employment expenses --salaries, etc. > The City will provide proper security for the equipment and recordings. > City employees will not add hardware or software to the system without LECD permission and LECD may audit the equipment for compliance. The LECD requests this agreement be signed by April 15, 2000. SUMMARY 1 RECOMMENDATION: The Lubbock Police Department recommends approval of this Interlocal Agreement.