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HomeMy WebLinkAboutResolution - 6305 - Amendment To Contract- Parkhill Smith & Cooper Inc.- Municipal Square Renovation - 05_13_1999Resolution No. 6305 Item No. 31 May 13, 1999 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Amendment to Professional Services Contract and related documents between the City of Lubbock and Parkhill, Smith & Cooper, Inc., to provide architect services for the renovation of Municipal Square facility located at 916 Texas Avenue. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 13th day of May , 1999. 6zll�— J:6 WINDY SIT MAYOR APPROVED AS TO CONTENT: a . S rth Facil yNranager APPROVED AS TO FORM: Jahn M. Knight Assistant City Attorney cp Ccdocs/hrkhlll.Res April27, 1999 Resolution No. 6301 Item No. 31 May 13, 1999 AMENDMENT TO PROFESSIONAL SERVICES CONTRACT STATE OF TEXAS § COUNTY OF LUBBOCK This amendment, (the "Amendment"), effective as of the 13th day of May 1999, ("Effective Date"), is by and between the City of Lubbock, ("City"), a Texas municipal corporation, and Parkhill, Smith & Cooper, Inc., a Texas corporation ("Architect"). WITNESSETH WHEREAS, the City did enter into a Contract (Original Contract) with Architect on June 15, 1998 for the provision of Architect's services for phase I of the renovation of Municipal Square facility at 916 Texas Avenue; and WHEREAS, City is desirous of commencing the design phase of phase II of the said renovation project; and WHEREAS, Architect has submitted a proposal for performing architectural design services for the design phase of phase II of the said renovation project for a fee of $39,842.00; and WHEREAS, the City and Architect have determined it is to their mutual benefit and advantage to amend those portions of the Original Contract set forth herein; and NOW THEREFORE, for and in consideration of the terms, covenants and conditions set forth in this Contract, the City and Architect hereby agree as follows: ARTICLE I. ORIGINAL CONTRACT The Original Contract is set forth as Exhibit "A" attached and incorporated herein by reference as if fully set forth here. ARTICLE II. BASIS OF COMPENSATION Article 1I, Section 11.2.1 of the Original Contract is amended to add the following: Design Services for phase Il renovation $39,842.00 1 City of Lubbock/Parkhill, Smith & Cooper, Inc. Amendment ARTICLE III. SCOPE OF ARCHITECTS SERVICES Architect shall provide architectural design services for phase II and IT renovation of Police Square facility at 916 Texas Avenue. This project is a continuation of the phase one renovation. The architectural design services shall include but not be limited to, two (2) construction projects, the renovation of portions of Police Square, providing security gates and hardware system. On ground floor, the renovation of the prior LP&L and traffic engineering areas for Police Patrol, Police Records and Information Technology Departments. On the second floor, the renovation of an area for Traffic Engineering. The project includes only minimal exterior renovation work as required for accessibility. ARTICLE IV. MISCELLANEOUS All other provisions contained in the Original Contract shall remain in full force and effect and not be affected by this Amendment. EXECUTED as of the Effective Date hereof CITY OF LUBBOCK Windy Sitton Mayor ATTEST: Kaythi arnell, City Secretary PARKHILL, SMITH & COOPER, INC. By: C. Clayton Yeager President ATTEST: City of Lubbock/Parkhill, Smith & Cooper, Inc. Amendment APPROVED AS TO CONTENT: Y� Gary, . S h Facility NViager APPROVED AS TO FORM: n M. Knight Assistant City Attorney JMK cp Cit�attrJohn/Yarkhill.Amnd April 27. 1999 City of Lubbock,/Parkhill, Smith & Cooper, Inc. Amendment T d E A M E R I C A N I N S T I T U T E O F A R C H I T E C T Resolution No. 5941 Item No. 17 .Tune 25, 1998 AIA Document BISI Abbreviated Form of Agreement Between Owner and Architect for Construction Projects of Limited Scope 1987 EDITION THIS DOCUMENT HAS LIIPORTANT LEGAL CONSEQUENCES. CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION AGREEMENT made as of the 15 th day of June in the year of Nineteen Hundred and ninety—eight. BETWEEN the Owner: City of Lubbock 1,\'ame and address) P.O. BOX Z000 Lubbock, TX 79457 and the Architect: Parkhill, Smith & Cooper, Inc. (.Fame and address) 4010 Avenue R Lubbock, TX 79412 For the following Project: (In[lude detailed desmption (ij I'rTyect, lowtion. address and scope.} A Master Plan, building survey record plan and phase one renovation of Municipal Square facility at 916 Texas Avenue further described in Appendix A. The Owner and Architect agree as set forth below. (;uPt'nRht !°)'ti. I')'H, L !l)H- he The American Insulutrnf.Arc'htter[s. I'��; Neu ti srk Avcnue. N \C'.. \C'aaunpun. U 1, _'f7tioo Reproduction of the trtatenal herein or substantial quotation of its pnwision+wrthentt written permismim of the AIA .sOWcs the copyright laws of the l'nited States and will he subject [0 icv411 prosecution. AIADOCUMENTS151 •AHHRECIATEDOWNER ARCHITECTAGREE.MENT- 17i1RDEDITION• 10A, • )9H- THE A.MERICAN INSTITIITF. OF ARCItITECTS. I'« NEW YORK A%'F%'I'E. NVC WASHIKGTON'. DC =1NRMr B151-1987 1 WARNING: Unlicensed photocopying violates U.S. copyright saws and is subject to legal prosecution. CCIA c 1 IYA TERNIS AND CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITECT ARTICLE 1 ARCHITECT'S RESPONSIBILITIES 1.1 ARCHITECT'S SERVICES 1.1.1 The Architect's services consist of those services per- formed by the Architect. Architect's emplovees and Architect .s consultants as enumerated in Articles 2 and 3 of this Agreement and anv other services included in Article 12. 1.1.2 The Architect's services shall he performed as expedi- tiously as is consistent with professional skill and care and the orderly progress of the 'Work. 1.1.3 The services covered by this Agreement are subject to the time limitations contained in Subparagraph l 1.5.1. ARTICLE 2 SCOPE OF ARCHITECT'S BASIC SERVICES 2.1 DEFINITION 2.1.1. The Architects Basic Services consist of those described under the three phases identified below, any other services identified in Article 12. and include normal structural. mechani- cal and electrical engineering services. 2.2 DESIGN PHASE 2.2.1 The Architect shall review with the Owner alternative approaches to design and construction of the Project. 2.2.2 Based on the mutually agreed -upon program. Schedule and construction budget requirements. the Architect shall prepare, for approval by the Owner. Design Documents con- sisting of drawings and other documents appropriate for the Project, and shall submit to the Owner a preliminary e"*-t € opinion of probable construc— tion cost. 2.3 CONSTRUCTION DOCUMENTS PHASE 2.3.1 Based on the approved Design Documents. the Architect shall prepare. for approval by the Owner. Construction Docu- ments consisting of Drawings and Specifications setting forth in detail the requirements for the construction Of the Project and shall advise the Owner of any adjustments to previous preli in ry opinion of pproTagie construction cost. 2.3.2 The Architect shall assist the Owner in connection with the Owners responstbilit• for filing documents required for the approval of governmental authorities having jurisdiction over the Project. pinion of probable 2.3.3 l"niess n)'-tded in .Article 12. the .Architect, following the Owner'. approval of the Construction Documents and tit the latest Construction Cost. shall assist the Owner in obtaining bids or negotiated proposals and assist in awarding and preparing contracts for construction. 2.4 CONSTRUCTION PHASE —ADMINISTRATION OF THE CONSTRUCTION CONTRACT 2.4.1 The Architect's responsibility to provide Basic der ices for the Construction Phase under this Agreement commences with the award of the Contract for Construction and terminates at the earlier of issuance to the Owner of the final Certificate for Payment or60 days after the date of Substantial Completion of the Fork. 2.4.2 The Architect shall provide administration of the Con- tract for Construction :is set torth below and in the edition of AIA Document A201, General Conditions of the Contract for Construction, current as Of the date of this Agreement. 2.4.3 Duties. responsibilities and limitations Of authorit% of the Architect shall not be restricted. modified or extended n•Ithc nit written agreement of the Owner and Architect with consent of the Contractor, which consent shall not he unreasonahk withheld. 2.4.4 The Architect shall he a representative Of and shall ad% rc and consult vyith the Owner (1) during construction until finai pa}'ment to the Contractor is due and (2) as an Additional per vice at the Owner s direction from rime it) time during the cor- rection period described in the Contract for Construction. 2.4.S The Architect shall visit the site at intervals appro pn.irc• to the stage of construction or as otherwise agreed by tl]c Owner and Architect in writing to hecome generally laimhar with the progress and quality of the Work completed :utd to determine in general if the V ork is being performed in a nt:ui- ner indicating that the Work when completed will he in accor dance with the Contract Documents. However. the Architect shall not he required to make exhaustive or continuous on -site inspections to check the quality or quantity• of the ��"urk. On the basis of on -site observations as an architect. the .architect shall keep the Owner informed of the progress and quahrx or the Work. and shall endeavor to guard the Owner against defects and deficiencies in the Work. Olore uvtenstrc Baer C" i representation mutt• he agreeel to as ctrt {ddifinttttl .5'ctt ice ct described in Petragi-ciph .i.?.) In general site visits shall average twice monthly. 2.4.6 The Architect shall not have control over or charge c,r and shall not he responsible for construction means, methods. techniques. sequences or procedures. or for safety precautions and programs in connection with the \Fork, since these are solel}- the Contractors responsihilit. under the Contract kx Construction. The Architect shall not be responsible for the Contractors schedules or failure to carry out the %X'ork In accordance with the Contract Documents. The Architect shall not have control over or charge of acts or omission: of the Contractor. Subcontractors, or their agents or emplo}ees. or ( i any other persons performing portions of the VCork. 2.4.7 The Architect shall at all times have access to the A ork wherever it is in preparation or progress. 2.4.8 Based on the Architcci'ss Observations and cyalu:itic rn, of the C:omractnrs Applications for Payment. the Architect sh.dl review and certify the amounts due the Contractor 2.4.9 The architects certification (tor paynicnl shall ctmisjl(IRV a represcmanon to the Owner. based On the :lrcbltcci s 0,cr vations at the site as provided in Subparagraph !.-I i and 011 the• AU DOCUMENT 91S1 • I�HHREyIATED OWNER"AKCI IITF(7 AGREEMENT • T]I]RD EDIT IDN • AIA= • •5 II)x- THE AMERICAN iNSTITt-TE OF ARCHITECTS. 1-45 NFW YORK AVENUE. N%X - WASHINGTOX. DC !(XXX, WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal pmseculion. 8151-1987 2 ARTICLE 5 CONSTRUCTION COST SA DEFINITION 5.1.1 The Construction Cost shall be the total cost or esti- mated cost to the Owner of all elements of the Project designed or specified by the Architect. 5.1.2 The Construction Cost shall include the cost at current market rates of labor and materials furnished by the Owner and equipment designed, specified, selected or specially provided for by the Architect, plus a reasonable allowance for the Con- tractor's overhead and profit. In addition, a reasonable allow- ance for contingencies shall be included for market conditions at the time of bidding and for changes in the Work during construction. 5.1.3 Construction Cost does not include the compensation of the Architect and Architect's consultants, the costs of the land. rights -of -way, financing or other costs which are the respon- sibility of the Owner as provided in Article r. 5.2 RESPONSIBILITY FOR CONSTRUCTION COST 5.2.1 It is recognized that neither the Architect nor the Owner has control over the cost of labor, materials or equipment. over the Contractor's methods of determining bid prices. or over competitive bidding, market or negotiating conditions. Accord- ingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not van- from any estimate of Construction Cost or evaluation prepared or agreed to by the Architect. 5.2.2 No fixed limit of Construction Cost shall be established as a condition of this Agreement by the furnishing, proposal or establishment of a Project budget. unless a fixed limit has been agreed upon in writing and signed by the parties hereto. Fixed limits, if any, shall be increased in the amount of an increase in the Contract sum occurring after execution of the Contract for Construction. 5.2.3 .-arty Project budget or fixed limit of Construction Cost may he adjusted to reflect changes in the general level of prices in the construction industn- between the date of submission of the Construction Documents to the Owner and the date on which proposals are sought. 5.2.4 if a fixed limit of Construction Cost is exceeded by the lowest bona fide bid or negotiated proposal. the Owner shall: .1 give written approval of an increase in such fixed limit: .2 authorize rebidding or renegotiating of the Project within a reasonable time: .3 if the Profect is abandoned, terminate in accordance with Paragraph 8.3: or .4 cooperate in revising the Project scope and quality is required to reduce the Construction Cost. 5.2.5 If the Owner chooses to proceed under Clause the Architect. without additional charge, shall modify- the Con- tract Documents as necessary to comply with the fired limit. if established as a condition of this Agreement. The modification of Contract Documents shall he the limit of the Architect's responsibility arising out of the establishment of a fixed lirtui. The Architect shall be entitled to compensation in accordance with this Agreement for all sen'ices performed whether or not the Construction Phase is commenced. ARTICLE 6 USE OF ARCHITECT'S DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS 6.1 The Drawings, Specifications and other documents pre- pared by the Architect for this Project are instruments of the Architect's service for use solely with respect to this Project. and the Architect shall be deemed the author, of these dOCU- ments and shall retain all common law, statutory and other reserved rights. including the copyright. The Owner shall he permitted to retain copies, including reproducible copies. of the Architect's Drawings, Specifications and other documents for information and reference in connection with the Owner s use and occupancy of the Project. The Architect's Drawinp. Specifications or other documents shall not he used by the Owner or others on other projects, foradditions to this Protect or for completion of this Project by others, unless the Architect is adjudged to be in default under this Agreement. except by agreement in writing and with appropriate compensation to the Architect. 6.2 Submission or distribution of documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in dery p- tion of the Architect's resen•ed rights. RTI•iTTT4GL-E— CG ARBiT-RAT19N par s to this Agreement arising out of or relating to this Ag r men breach thereof shall he subject to anddecided h .:rh}- tration i accordance a-ith the Construction Industry . rhitra. tion Rules f the American Arbitration Association c rcntly tit effect unless a parties mutually agree otherwis - No arhitr.i- uon arising out f or relating to this Agreements all include. by consolidation, jot der or in any other man r, an additional person or entity no • party. to this Agreem it. except by 6vrit- ten consent containiri a specific refere e [o this Agreement signed by the Owner. A itect, and a y other person or emit\ sought to be joined. Consent to ar ration involving an addi- tional person or entity shall no Institute consent to arhitra- tion of any claim, dispute c ' )they matter in question not described in the written co nt.\�he foregoing agreement to arbitrate and ether agree tits to a itrate with an additional person or entire duly e rented to by a parties to this Agree- ment shall be specific y enforceable in cordance with appli- cable law in any co rt having jurisdiction ere6f. 7.2 In no even hall the demand for arbitctti( he made after the date wh institution of legal or equitahI proceedings based on s claim, dispute or other matter in question would be Barre by the applicable statutes of limitations. 7.3 a award rendered by the arbitrator or arbitrators shall be fin- . and judgment may be entered upon it in accordance �th ARTICLE 8 TERMINATION, SUSPENSION OR ABANDONMENT 8.1 -Thi., Agreement may he terminated by either party upon not less than seven dayswritten nonce should the other Dart\ AIACOMMENT 0151. ABBREVIATED O\X'tiF.R.AR(JUTF.(TA(MEEMEM+IHIRI)EDJI1()\•.AW • Dies - THE ASIERI(.AN INtiTM'TE OF ARCHITECTS, I-i5 XF:rx )ORI( AVENVE. NVX AAldR\Y,ION h(. _omo B151-1987 4 WARNING: Unlicensed photocopying violates U.S. copyright laws and 19 suhiect to legal prosecution. 10.3 PAYMENTS ON ACCOUNT OF BASIC SERVICES 10.3.1 An initial payment as set forth in Paragraph 1 1,1 is the minimum payment under this Agreement. 10.3.2 Subsequent payments for Basic Services shall be made monthly and, where applicable, shall be in proportion to ser- vices performed within each phase of service. 10.3.3 If and to the extent that the time initially established in Subparagraph 11.5.1 of this Agreement is exceeded or ex- tended through no fault of the Architect, compensation for any services rendered during the additional penod of time shall be computed in the manner set forth in Subparagraph 11.3.2. forth in Subparagraph 11.2.2, based on (1) the lowest bona fide bid or negotiated proposal, or (2) if no such bid or proposal is received, the most recent preliminary estimate of Construction Cost or detailed estimate of Construction Cost for such por- tions of the Project. 10.4 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES AND REIMBURSABLE EXPENSES 10.4.1 Payments on account of the Architect's Additional Ser- vices and for Reimbursable Expenses shall be made monthly upon presentation of the Architect's statement of services rendered or expenses incurred. 10.3.4 When compensation is based on a percentage of Con- 10.5 PAYMENTS WITHHELD struction Cost and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of 10.5.1 No deductions shall be made from the Architect's com- the Project shall be payable to the extent services are per- pensation on account of sums withheld from payments to formed on those portions, in accordance with the schedule set contractors. ARTICLE 11 BASIS OF COMPENSATION The Owner shall compensate the Architect as follows: 11.1 AN INITIAL PAYMENT OF zero Dollars (S 0.00 shall be made upon execution of this Agreement and credited to the Owner's account at final payment. 11.2 BASIC COMPENSATION 11.2.1 FOR BASIC SERVICES. as described in Article 2, and any other services included in Article 12 as part of Basic Services. Basic Compensation shall be computed as follows: titsert lxurs of cevmperisurioti. including stipulated suns. rnulnple.+ or tie rtaetngt�'. 4nid uk ru fs' plxacrs u, a hicD Jxrrniulur rn erlxxL. rof innr�x•ic curia upplr rJ nctiessun Stipulated sum of $ 116,111 distributed as follows: Building Survey and Record Plan in CARD format $16,390 Master Planning Services $19,953 Basic Architectural and Engineering Services $79,768 for phase I renovation. 11.2.2 Where compensation is based on a stipulated sum or percentage of Construction Cost. progress payments for Basic Services in each phase shall total the following percentages of the total Basic Compensation payable: thiseri addLmimal pheisrs «.% iippre.prrure.l Building Survey/Record Plan and Master Planning Services shall be invoiced separately from Basic Services. Design Phase: Construction Documents Phase: Construction Phx4. Bid Phase Total I3:isic Compensation: percent (35 "sal percent (40 "t l percent (25 one hundred percent (1001Y, I AIADOCUMENTBISI-,BBREVIATEDOWNER•ARCHITECTA6REE.%tF..!-raTHIRDEDITH),-ALA' -419H- THE AMERICAN I,NSTIT17F.. rlF ARCIHTECTS. 1-4A REV:' YORA AVE\IT. 1V , VCASHIN6TON. U C. 20I KIle B151-1987 6 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. 11.3 COMPENSATION FOR ADDITIONAL SERVICES 11.3.1 FOR PROJECT REPRESENTATION BEYOND BASIC: SER% l(:ES. xs rJcsCrlhcd in Paragraph i i, c0r11J_M1IXi0t1 ,hall ! c computed as to)lln l\vs; At rates shown in Appendix "B". 11.3.2 FOR ADDITIONAL SERVICES OF THE ARCf IITECT proVidcci under Artic'Ic• 3 or tdcnufic•d pot Article 11. compens;ition he computed as follows: rhMerr h(uls IIJ rricludrrrQ rrrrt's uud,ur rnldrgde� r,I I)rtme, /Ims,mint•1 Lyo1w Inr N)-trnilird, tow ruyrh rct•, ,uul «Ir+rNh Prilatl,uh Iurd enlJllnl•I'ei_ it rcipm,vil lderrllli' .%liftilil Wrl'Ut•,, Iu tl hot IMI'lrt oxide rne1lRai, nJ cu!)Il q4 N,171uN 1411l1l Y, If 0II'14,(rr'I I At rates shown in Appendix It". 11.3.3 FOR ADDITIONAL SERVICES OF CONSULTANTS. iticfuchng addioctllal ,iruettlral. mechanical :uicl electrical cngmecruti ,ur vicesand those pro.•ided under Articic 3 or identified in Articic 11 a, part of Additil IIJ) Scrviccs. a nn1111pic tit one point f if teen ( 1.15 1 times the artlounts hilled to the Architect for such seri-iccs. 17a volir7l' ,pvc [Irk rt'Jrcc r,I "'Yesidraltis rlt .-Ir4tle 12 tJ rs'r/tnrivl I 11.4 REIMBURSABLE EXPENSES 11.4.1 FOR REIMBURSABLE EXPENSES_ as described In Paragraph 10.2. anti an,.- other items lncludcd in Article 12 is Reimhursahlc Expenses, a multiple of one point fifteen ( 1. 15 l time the expenses Incurred by the architect. the Architect"s employees and consultants In the Interest of the Project. 11.5 ADDITIONAL PROVISIONS 11.5.1 IF THE BASIC SERVICES covered by this Agreement have ntlt been casmpicted -witlim eighteen ( 18 ) months of the date hereof. through no fault of the Architect. cmen.sion of the ArchIICCt s ,en-iccs beyond that unit shall he compensated as pro%,ided in Suhparagriphs 10.3.3 and 11.3?. 11.5.2 Payments are Clue and payable ten f 10 1 daps from the date Of the Architects im•oice Amounts unpaid thirty (30 ) days after the Fm-oicc date shall hear interest at the rate entered below. (,r in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. 1hlseri rate I)/ rnicreii uureva upon ) one percent (1.0) per month of vhrr lure, and rellurrernta r-, it the hc•deral Ir4dh In I t'nthIIQ .1,1 .rrullar'law etlld I,It ul I ullwua'r 1 redtl 1,114 , "Pled 1'1110 re9191N141 po, rri rhr I It, u,v , ,road . 11, 1 II%I , 111-1 rl, I1111i Idrn e, III hI1>trte,z the lot tilt r)I uI da• Truro, I rulrl rl,err here nlrn' II!!eI t :he , rr iam „i IN, lrrw r,tu11 ,Jrrt ill, !rl'rn rrurt, I- ,1rr+hell ln• „w,eepwd rr 1:I, n-vito r III drier it nr, rri- pole (ltht llBurn turd al", rT{:44)9ll It I: rot fitlroomoll, wah rb it rtifeit Ili,,.,,oil e, — 14 flie i4, I 11.5.3 Thu rates and multiples set forth for Additional :,en-tccs,11.61 he annu:111% :Idluste•et Ill :Iccordance t,ith normal rc%ic%x practices of the Architect. AIADOCUMENT B151•'diliktt\1ATl:1)tit\hatAkt11111At.,t,kr.r.>lkN1•11IMP iiti%Ia • ivH- TIM A\1F.RWAN I\Y1111'Tti OF Akl3IITf (:T, i-AS \1'11 ) I )RK M EN'I F. N\\ . A A1111\1 doN i) a :,NBII, B151.1987 7 WARNING; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. ARTICLE 12 OTHER CONDITIONS OR SERVICES 1 hrm"'r de" "II'(I, a I, ��! ,dl4•Y ,e'071n r" rr lrrr(III .Iddrrn „mr1 h•rr s,ao arc brads! m Owl 11, w, ! •r»/�ru�ulr,nI c»rd m."111a r+rn,r , 1,� rh,• /wI wr»r ,mJ a ,nrJ+r».rrrm •» !� i nn arched",! »r fhr..IL.'p rv»r»f 1 1. The architect shall maintain during the course of this contract, a minimum of $1,000,000 in Professional Liability Insurance. 2. All quantities of drawings and reports/specifications, in excess of one complete set to the owner shall be a reimbursable expense. This Agreement entered into as of the day and year first written above. APPROVED AS TO CONTENT: 1{ ur GaryiT Smith Facility Manager City of Lubbock ATTEST: KAYTPIE DARNELL CITY' SECRETARY OWNER: 4 C ZWWINDY (4//"ITTON MAYOR Approved as to Form William de Haas Municipal Contracts Attorney PAAjco• /G L � .�/yfaTN � �or�i'c 2,�r✓C. OV'NER ATTEST ARCHITECT f' 1,tirr;ruur n'1 J, 11.1 SPG��•rh - /rr�lNrtr f11r111ted ucnnc• (old dlth'i I }i41lrrrlerz') ',Clayton Yeager President (PrImcd 111(mv n)ul 1111r) mCAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT8151 • Ali1iliFNIA-HD OANhWARCI11-11-C] A(,Ri:l:.ML\1 $111IHI)F,I)II I()N• AIA' • I )A- TIIF A11HRI( AN I IIT1 I ()F AR(J[ITH(.TS, I -i; NI-u )()Hh A%i_\I F., N V, . \-AlIII%(,T(I\ I)1 H)(16 B1551.1987 8 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. APPENDIX "A" 2 Executive Summary Form May 21, 1998 Project Description and Scope Q Project Name: Municipal Square Renovation Q Proposed location/site: 916 Texas Avenue Q Project Description: A Master Plan and Phased Renovation of the Municipal Square Facility [�( Purpose: To provide increased space for Police Departments and allow for future growth of both Police and other departments Q Primary users: Lubbock Police Department, Information Technology, Municipal Court, Traffic Engineering, and Emergency Management Q Primary Activities: Office work, inmate holding, Municipal Court procedures, traffic system monitoring, computer work, traffic fine payment, suspect interrogation, Communications Center-911 telephone answering and dispatch, and Emergency Operations Center activation, Q Shared Facilities: None © Projected size in gross square footage: entire facility is approximately 119,847 square feet. Phase I will provide for renovation of a portion of that. Subsequent phases will provide for additional square footage renovation. Some areas will require no renovation in any of the phases. Proiect Budget Q Total PHASE I Budgeted Preliminary Project Cost (PPC): $1,000.000 (including architecturaUengineering fees for as -built documentation, Master Plan development,. Phase l construction documents, and any necessary demolition for Phase l) Q The following items are NOT included in the above cost and will be handled separately: roof replacement asbestos abatement engineering charges asbestos abatement FM-002 (Rev. 119B) z-t [21 Funding source: Capital Project Number 945.9047 (current), 945.9616 (future number after revised budget) Project Schedule Q Milestone Dates by Phase. DESIGN May 21. 1998 Begin fee negotiations with A/E June 1 Approved Fee proposal from A/E June 25 To Council for approval June 29 Notice to Proceed --begin as -built documentation, Master Plan Development, and preliminary design of Phase I July 1 Determine Phase I areas to be impacted by construction July 3-6 LPL Collections and LPL Administration vacate Municipal Square August 1 Begin demolition/asbestos abatement for Phase I —Separate contracts Sept 1 Parks Department vacates Municipal Square Dec 14 Phase I Construction Documents to City BID December 20 Advertise for Bids for Phase I Jan 1, 1999 LPL Engineering vacates Municipal Square (estimated), begin demolitionlasbestos abatement in LPL Engineering space Jan 20 Take Bids for Phase I Feb 11 Phase I Construction Contract To Council for approval CONSTRUCTION Mar 8 Notice to Proceed to contractor June 1 A/E Notice to Proceed for Phase II construction documentation (if funding approved at revised budget) Nov 1 Phase I construction complete (preliminary estimate) Capital Project Team During the design, bidding, and construction phases of this project. the following people will comprise the City's project coordination committee. These staff members will be responsible for selection of the A/E firm, review and approval of the plans and specifications, and decisions regarding changes in the work during construction. Gary W. Smith, Facilities Manager Dale Halton, Assistant Police Chief Shartett Chowning, Information Technology Manager Tom Trombley, Municipal Court Administrator Robert Cook, Traffic Signal Engineering Supervisor Ken Olson. Emergency Management Coordinator Others as required FM-002 (Rev. 1/98) 7_7 Parkhill, Smith & Cooper, Inc. Hourly Rate Schedule January 1, 1998 through December 31, 1998 PROFESSIONAL LEVEL VII 111.00 Engineer VII Architect VIII PROFESSIONAL LEVEL VI 94.00 Engineer VI Architect VII PROFESSIONAL LEVEL V 77.00 Engineer V Architect VI PROFESSIONAL LEVEL IV 65.00 Engineer IV Architect V PROFESSIONAL LEVEL III 59.00 Engineer III Architect IV Interior Designer V Engineering Technologist N Resident Project Representative IV PROFESSIONAL LEVEL II 54.00 Engineer UII Architect III Interior Designer IV Engineering Technologist III Resident Project Representative III PROFESSIONAL LEVEL 1 50.00 Intern (Architect) UII Interior Designer III Intern (Interiors) II Engineering Technologist UII Resident Project Representative UII CARD Supervisor SUPPORT STAFF III 50.00 Engineering Technician IIUIV CADD IV Administrative Secretary III SUPPORT STAFF lI 37.00 Accounting Clerk CADD Clerical Engineering Technician UII Administrative Secretary I / II SUPPORT STAFF I 23.00 Accounting Clerk Trainee CADD Trainee Clerical Trainee APPENDIX "S" Hourly rates are adjusted each January for cost of living. Adjustments will be trade to the above schedule at that time.