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HomeMy WebLinkAboutResolution - 2001-R0085 - Grant To City From Texas Historical Commission - 03_06_2001Resolution No. 2001-R0085 March 6, 2001 Item No. 20 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute and accept for and on behalf of the City of Lubbock a $1,140 Grant for their participation in the FY2001 Certified Local Government program and any associated documents, by and between the City of Lubbock and the Texas Historical Commission. Said Grant is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 6th _ day of ATTEST: P, , " -'el 'fl� - C- j—)a N " Q, Rebecca Garza, City Secretary March , 2001. WINDY S N, MAYOR - APPROVED AS TO CONTENT: /Zd-.,A61S0yN1- Randy'Henson Sr. Planner ALS:cp L:1Cityatt February 26, 2001 AS TO FORM: TxHistoricalCommGrant.res-3 & ccdocs 0 TEXAS HISTORICAL COMMISSION The State Agency for Historic Preservation December 15, 2000 Wade Shoop City of Lubbock P.O. Box 2000 Lubbock, TX 79457 Dear Mr. Shoop: Resolution No. March 6, 2001 Item No. 20 GEORGE W. BUSH, GOVERNOR JOHN L. NAU, III, CHAIRMAN F. LAWERENCE OAKS, EXECUTIVE DIRECTOR 2001—R0085 The Texas Historical Commission is pleased to announce the allocation of a $1,140.00 grant to the City of Lubbock in conjunction with your participation in the FY 2001 Certified Local Government program (see attached list of approved projects.) The U.S. Department of the Interior, National Park Service, provided funding for this grant under the provisions of the National Historic Preservation Act of 1966. The National Park Service recently approved your Project Proposal. To remain eligible for this grant allocation, it is necessary for the project coordinator and the project professional, if applicable, to participate in a grant orientation session. Designed to familiarize them with the granting process, this session will provide an opportunity to discuss your project with the Commission staff members responsible for its coordination. Please note that no work should begin prior to your grant orientation session and finalization of a written contract (copy under separate cover) between you and the Texas Historical Commission. Failure to participate in this orientation session and to submit a signed contract before commencement of work on this project will be cause for this grant allocation to revert to the Texas Historical Commission for reallocation to another project. Upon receipt of this letter, please contact Bratten Thomason at (512) 463-5997 to arrange the necessary grant orientation session. We look forward to working with you in this most worthwhile preservation endeavor. Sincerely, F. Lawerence Oaks Executive Director cc: Betty Carr, Chair of Local Review Commission Windy Sitton, Mayor Robert Duncan, State Senator Larry Combest, U.S. Representative P.O- BOX 12276 • AUSTIN, TX 78711.2276 • 512/463-6100 • FAX 512/475-4872 • TAD 1-800/735-2989 www.thcstate.tx.us 0 TEXAS HISTORICAL COMMISSION The State Agency for Historic Preservation I. PARTIES Resolution No. 2001-R0085 GEORGE W. BUSH, GOVERNOR JOHN L. NAII, 111, CHAIRMAN F. LAWF.RI:NCE OAKS, EXECUTIVE, DIRECTOR GRANT CONTRACT The parties to this contract are the Texas Historical Commission, an agency of the State of Texas, hereinafter referred to as Commission; and the City of Lubbock hereinafter referred to as Contractor. II. PURPOSE This contract is entered into pursuant to a grant made to the Commission for Fiscal Year 2001, by the U.S. Department of the Interior, National Park Service, under the provisions of the National Historic Preservation Act of 1966, P.L. 89-665 (16 U.S.C. Sec. 470 0. This grant is made for the purpose of funding a project or projects to be undertaken by the Contractor as a participant in the Certified Local Government program. III. SERVICES TO BE PROVIDED The following services are to be provided within the contract period on a schedule to be agreed upon by the parties to this contract. However, the services designated with specific deadlines must comply with those deadlines. The Contractor shall undertake and complete the project and/or projects as set out in the Approved Project Notification (with detailed budget) and attached Environmental Certification (Attachment A). Products developed under this agreement must conform to the expectations of the Commission and the Project Proposal, as stipulated in Attachment B. Project personnel employed by the Contractor shall meet the Standards for Professional Qualifications as outlined in 36 CFR 61 (Attachment C), and be employed by competitive procurement. Regulations of the U.S. Department of the Interior strictly prohibit unlawful discrimination in federally -assisted programs on the basis of race, color, and/or national origin. Therefore the Contractor must sign DI Form 1350 (Attachment D) and return signed form to the Commission with this contract. In all cases the person(s) employed by the Contractor to complete the work specified in this contract must meet with the approval of the Commission. The professional staff hired must also attend an orientation session with the Commission's National Register staff prior to commencing work. IV. AMOUNT OF THE CONTRACT The total amount of this contract shall not exceed $1,140.00. The Commission shall reimburse the Contractor exclusively from U.S. Department of the Interior grant-in-aid funds for historic preservation (Certified Local Government), and this contract is subject to the availability of those funds. P.O. BOX 12276 • AUSTIN, TX 78711-2276 - 512/463-6100 - FAX 512/475-4872 • TDD 1.800/735.2989 www. thc.state. tz. us V. DOCUMENTATION AND PAYMENT Contractor will provide invoices to the Commission as costs are incurred and work is completed, but not more frequently than monthly. Upon the receipt and approval of invoices from the Contractor, the Commission shall authorize payments to the Contractor up to the total grant sum as specified in the Grant Award letter (Attachment E). Such payments shall be made as requested for services actually rendered, or if mutually agreed, in one lump sum upon completion and approval of all the requirements set forth in this agreement. It is further agreed that a sum not to exceed 25% of the total granted sum will be retained by the Commission until all stipulated materials and properly documented reimbursement requests are submitted by the Contractor. VI. PERIOD This contract shall commence on December 1, 2000 and shall terminate on December 31, 2001. It is further agreed that all materials stipulated in Attachment A and B and all reimbursement requests shall be submitted to the Commission by January 31, 2002. In accordance with National Park Service (NPS) grant requirements, any CLG failing to have its grant project finalized, reviewed and approved by the THC and the NPS within 24 months from the beginning of the fiscal year of the grant cycle must forfeit its grant funds. The Texas Historical Commission requires that CLG grant projects be completed within the grant contract period from December 1, 2000 to December 31, 2001 so that the THC may obtain final NPS review and approval in a timely manner. VII. INDEPENDENT CONTRACTOR The contractor is a Texas Municipal Corporation. It is not an agency of the State of Texas. It is expressly understood and agreed that any subcontractor is an independent contractor and not an employee of the Texas Historical Commission. The contractor or any subcontractor shall not be considered the agent, the servant, or the employee of the Commission for any purpose whatsoever. VIII. OWNERSHIP OF PRODUCTS OF THIS CONTRACT All material, concepts and products produced, developed or conceived by the Contractor during or arising out of the contract shall remain the property of the Commission. The Contractor shall have an unrestricted right to use any or all materials so produced, developed, or conceived at no additional cost; in addition, 3 copies of all publications and videos are to be supplied to the Commission before final reimbursement is made. All materials published, printed, or used for public distribution funded in whole or in part by the this grant shall note the following on the materials: 2 This project was funded in part through a Certified Local Government Grant from the National Park Service, U.S. Department of the Interior, as administered by the Texas Historical Commission. The contents and opinions, however, do not necessarily reflect the views and policies of the Department of the Interior, nor does the mention of trade names or commercial products constitute endorsement or recommendation by the Department of the Interior. This program receives Federal funds from the National Park Service. Regulations of the U.S. Department of the Interior strictly prohibit unlawful discrimination in departmental Federally Assisted Programs on the basis of race, color, national origin, age or handicap. Any person who believes he or she has been discriminated against in any program, activity, or facility operated by a recipient of Federal assistance should write to: Director, Equal Opportunity Program, U.S. Department of the Interior, National Park Service, P.O. Box 3 712 7, Washington, D.C. 20013-7127. IX. TERMINATION Either party to this contract may terminate by giving seven days written notice to the other party. In the event notice of termination is given, all work by contractor shall cease and no amount shall be paid by Commission for work performed following receipt of notice of termination by Contractor. Contractor shall be paid for all work performed prior to the notice of termination in accordance with the terms of the contract. Final invoices shall be submitted to Commission not later than 30 days following the date of termination of this contract. X. APPLICABLE LAWS This contract shall be governed by and construed in accordance with the laws of the State of Texas and the rules and policies of the Commission. XI. AUDIT The Commission may audit the Contractor's records to verify the costs or expenses incurred in the performance of this contract or may, at its option, require an audit of the Contractor's records by an independent accounting firm, at Contractor's expense, or by Federal auditors to verify costs or expenses incurred in the performance of the contract. The Contractor shall keep accurate financial records available for audit three years from Project End Date. In addition to the terms detailed in this Agreement, all federal requirements governing grants (Office of Management and Budget Circulars A-87 or A-122, A-102 or A-110, A-133, and A-128) are applicable. MI. ATTACHMENTS The following documents are included in and shall be a part of this contract for all purposes: Attachment A: Approved Project Notification and attached Environmental Certification Attachment B: Expected Products Attachment C: Standards for Professional Qualifications Attachment D: DI form 1350 3 This contract is the entire agreement between the parties. Any changes, deletions, extensions, or amendments to this contract shall be in writing and signed by both parties to the contract. Any other attempted changes, including oral modifications, written notices that have not been signed by both parties, or other modifications of any type, shall be invalid. In some cases, adjustment of the contractual requirements may be necessary pursuant to recommendations by the National Register Department, Texas Historical Commission, with the approval of the U.S. Department of the Interior. The terms of this contract are accepted by the parties to the contract. Persons signing are expressly authorized to obligate the parties to the terms of this contract. Texas Historical Commission r Signature F. Lawerence Oaks, Executive Director Typed Name and Title 1 .P. /ls'-Od Date APPROVED AS TO FORM: S'gna e Joe H. Thrash, Assistant Attorney General Typed Name and Title �L/8/0� Date -r Contractor Signature Windy Sitton, Mayor Typed Name and Title March 6, 2001 Date ATTEST Rebecca Garza City Secretary 0 PROJECT NOTIFICATION TITLE: National Register nomination AREA AFFECTED BY PROJECT (counties): Lubbock CONGRESSIONAL DISTRICT: 19 STATE CONTACT PERSON: Bratten Thomason 512/463-5997 1. SUBGRANTEE: Lubbock P.O. Box 2000 Lubbock, TX 79457 2. NONFEDERAL MATCHING SHARE: GRANT NUMBER: 48-01-16444.016 TOTAL PROJECT COST: $2,627 FEDERAL SHARE: $1,140 NONFEDERAL SHARE: $1,487 TYPE: NEW X REVISION PRE -DEVELOPMENT: YES_ NO_ DONOR: Subgrantee SOURCE: Lubbock KIND: Cash/In Kind AMOUNT: $1,487 3. BUDGET: (Funding for this project is offered on a matching ratio of 60% provided by the Commission and at least 40% provided by the Contractor) IN KIND MATCH FEDERAL TOTAL Research Assistants $640 $640 Photographic Expenses $500 $500 $1,000 Consultant Fees $987 $987 TOTAL: $500 $2127 $2627 4. PURPOSE: National Register nomination for the original terminal building on Lubbock International Airport. 5. BEGINNING AND END DATES: December 1, 2000 through December 31, 2001 6. No program income will be generated. 7. An Environmental Certification is attached. ENVIRONMENTAL CERTIFICATION Based upon a review of the application, proposal narrative, and the supporting documentation contained in the application, it has been determined that the proposed HPF project, Meets the criteria for categorical exclusion under 516 DM 6. (You must indicate the appropriate categorical exclusion from those listed in Section A.4 of Chapter 11 of the Historic Preservation Fund Grants Manual.) A.4.a(1-11); A.4.b.(1,2,9); A.4.c.(1-12); A.4.f.(1-3,9); A.4.g.(1,6). Applicable Categorical Exclusion [give number of exclusion from Section A.4. of Chapter 11 [e.g.,A.4.c(6)] Lawerence Oaks, Executive Director Title I Concur: Date Grant Awarding Official Date National Park Service Resolution No. 2001-R0085 ATTACHMENT B EXPECTED PRODUCTS OF A NATIONAL REGISTER NOMINATION Individual properties or historic districts may be addressed by nominations to the National Register of Historic Places. Groups of properties may be nominated within a Multiple Property format as the result of the comprehensive analysis of all historic properties within a given geographic area. This includes any combination of buildings, districts, sites, structures and objects significant at the local, state or national level. The products of a nomination must conform to the attached U.S. Secretary of the Interior's Guidelines for Evaluation, Registration and Documentation. The full range of products includes: A Research Design detailing the methodology and scope of nomination must be submitted to the THC within two months of the commencement of the contract. Property type analysis and registration requirements for nominated properties must be submitted to the THC within four months of the commencement of the contract. Historic contextual information must be included for all appropriate criteria for listing. The narrative should focus on theme, time period and geographical limits appropriate to the resources. The first draft version must be submitted to the THC within six months of the commencement of the contract. Subsequent drafts must be provided at regular intervals prior to submission of the final nomination. Photo documentation must include labeled 8"x10"black and white photographs of individual properties or those cited as representative for a district nomination. Two copies of each photo must be provided to the THC within nine months of the commencement of the contract. Maps, including locational maps for each property nominated, must be provided to the THC within nine months of the commencement of the contract. Maps for historic districts must include identifying site numbers and Contributing or Noncontributing status for each property. Site maps must be included for individual properties with multiple components. Appropriate contextual illustrations (such as historic plat maps) must be provided. Ownership information and verbal boundary descriptions must be provided for each nominated property. Nomination forms must be fully completed for each property nominated. Final versions of the above documentation must be submitted within one year of the commencement of the contract. All of the above -mentioned products become the property of the THC upon completion of the grant project. Nomination projects may modify the full range of products, as specified by the attached Project Proposal. Federal Register / Vol. 48. No. 196 / Thursday, September 29, 1983 / Notices 44723 the defined identification goals for the historic context(s): then the goals are adjusted accordingly. In addition, the historic context narrative, the definition of property types and the planning goals for evaluation and treatment are all adjusted as necessary to accommodate the new data. Reporting Identification Results Reporting of the results of identification activities should begin with the statement of objectives prepared before undertaking the survey. The report should respond to each of the major points documenting: 1. Objectives: 2. Area researched or surveyed; 3. Research design or statement of objectives; 4. Methods used, including the intensity of coverage. If the methods differ from those outlined in the statement of objectives, the reasons should be explained. 5. Results: how the results met the objectives: result analysis, implications and recotnmedations: where the compiled information is located. A summary of the survey results should be available for examination and distribution. Identified properties should then be evaluated for possible inclusion in appropriate inventories. Protection of information about archeological sites or other properties that may be threatened by dissemination of that information is necessary. These may include fragile archeological properties or properties such as religious sites, structures, or objects, whose cultural value would be compromised by public knowledge of the property's location. Recommended Sources of Technical Information The Archeological Survey: Methods and Uses. Thomas F. King. Interagency Archeological Services. U.S. Department of the Interior. 1978. Washington, D.C. Available through the Superintendent of Documents. U.S. Government Printing Office, Washington. D.C. 20402. CPO stock number 024-01&-00081. Written primarily for the non - archeologist, this publication presents methods and objectives for archeological surveys. Cultural Resources Evaluation of the Northern Gulf of Mexico Continental Shelf. National Park Service, U.S. Department of the Interior, 1977. Guidelines for Local Surveys: A Basis for Preservation Planning. Anne Derry, H. Ward jandl. Carol Shull and Ian Thorman. National Register Division. U.S. Department of the Interior. 1976. Washington. D.C. Available through the Superintendent of Documents. U.S. Government Printing Office. Washington. D.C. 20402. CPO stock number 024-018-0089-7. General guidance about designing and carrying out community surveys. The Process of Field Research: Final Report on the Blue Ridge Parkway Folklife Project. American Folklife Center, 1981. Regional Sampling in Archeology, David Hurst Thomas. University of California, Archeological Survey Annual Report. 1988-9, 11:87-100. Remote Sensing: A Handbook for Archeologists and Cultural Resource Manogers. Thomas R. Lyons and Thomas Eugene Avery. Cultural Resource Management Division. National Park Service, U.S. Department of the Interior, 1977. Remote Sensing and Non -Destructive Archeology. Thomas R. Lyons and James L Ebert, editors. Remote Sensing Division, Southwest Cultural Resources Center, National Park Service, U.S. Department of the Interior and University of New Mexico, 1978. Remote Sensing Experiments in Cultural Resource Studies: Non -Destructive Methods of Archeological Exploration. Survey and Analysis. Thomas R. Lyons, assembler. reports of the Chaco Center, Number One. National Park Service, U.S. Department of the Interior and University of New Mexico, 1976. Sampling in Archeology. lames W. Mueller, editor. University of Arizona Press, 1975. Tucson. Arizona. Scholars as Contractors. William J. Mayer - Oakes and Alice W. Portnoy, editors. Cultural Resource Management Studies. U.S. Department of the Interior, 1979. Sedimentary Studies of Prehistoric Archeological Sites. Sherwood Cagiiano, Charles Pearson, Richard Weinstein, Diana Wiseman, and Christopher McClendon. Division of State Plans and Grants, National Park Service, U.S. Department of the Interior, 1982. Washington, D.C. Available from Coastal Environments Inc.. 1260 Main Street. Baton Rouge, Louisiana 70802. Establishes and evaluates a method for employing sedimentological analysis in distinguishing site areas from non -site areas when identifying submerged archeological sites on the continental shelf. State Survey Forms. Available from Interagency Resource Management Division, National Park Service, Department of the interior, Washington. D.C. 20240. Characterizes cultural resource survey documentation methods in Stale Historic Preservation Offices. Truss Bridge Types: A Guide to Dating and Identifying. Donald C. Jackson and T. Allan Comp. American Association for State and Local History, 1977. Nashville, Tennessee. Technical leaflet #95. Available from AASLH, 708 Betty Road. Nashville, Tennessee 37204. Information about performing surveys of historic bridges and identifying the types of properties encountered. Secretary of the Interior's Standards for Evaluation Evaluation is the process of determining whether identified properties meet defined criteria of significance and therefore should be included in an inventory of historic properties determined to meet the criteria. The criteria employed vary depending on the inventory's use in resource management. Standard L Evaluation of the Significance of Historic Properties Uses Established Criteria The evaluation of historic properties employs criteria to determine which properties are significant. Criteria should therefore focus on historical, architectural, archeological, engineering and cultural values, rather than on treatments. A statement of the minimum information necessary to evaluate properties against the criteria should be provided to direct information gathering activities. Because the National Register of Historic Places is a major focus of preservation activities on the Federal. State and local levels, the National Register criteria have been widely adopted not only as required for Federal purposes, but for State and local inventories as well. The National Historic Landmark criteria and other criteria used for inclusion of properties in State historic site files are other examples of criteria with different management purposes. Standard IL Evaluation of Significance Applies the Criteria Within Historic Contexts Properties are evaluated using a historic context that identifies the significant patterns that properties represent and defines expected property types against which individual properties may be compared. Within this comparative framework, the criteria for evaluation take on particular meaning with regard to individual properties. Standard III. Evaluation Results in A List or Inventory of Significant Properties That is Consulted In Assigning Registration and Treatment Priorities The evaluation process and the subsequent development of an inventor} of significant properties is an on -going activity. Evaluation of the significance of a property should be completed before registration is considered and before preservation treatments are selected. The inventory entries should contain sufficient information for subsequent activities such as registration or treatment of properties, including an evaluation statement that makes clear the significance of the property within one or more historic contexts. Federal Registe Vol. 48, No. 190 / Thursday, Septembe t. 1983'/ Notices .44725 particular historic context. This is done by reviewing the previously developed narrative for the historic context and determining how the criteria would apply to properties in that context, based on the important patterns, events, persons and cultural values identified. (See the discussion of the historic context narrative in the Guidelines for Preservation Planning.) This step includes identification of which criteria each property type might meet and how integrity is to be evaluated for each property type under each criterion. Specific guidelines for evaluating the eligibility of individual properties should be established. These guidelines should outline and justify the specific physical characteristics or data requirements that an individual property must possess to retain integrity for the particular property type: and define the process by which revisions or additions can be made to the evaluation framework. Consideration of property type and intergrity: After considering how the criteria apply to the particulat historic context. the evaluation process for a property generally includes the following steps: 1. A property is classified as to the appropriate historic context(s) and property type(s). If no existing property type is appropriate, a new property type is defined, its values identified, and the specific characteristics or data requirements are outlined and 'justified as an addition to the historic context. If necessary, a new historic context is defined for which values and property types and their integrity requirements are identified and justified. 2. A comparison is made between the existing information about the property and the integrity characteristics or data required for the property type. a. if the comparison shows that the property possesses these characteristics, then it is evaluated as significant for that historic context. The evaluation includes a determination that the property retains integrity for its type. b. If the comparison shows that the property does not meet the minimum requirements, one of several conclusions is reached: (1) The property is determined not significant because it does not retain the integrity defined for the property type. (2) The property has characteristics that may make it significant but these differ from those expected for that property type in that context. in this case, the historic context or property types should be reexamined and revised if necessary. based on subsequent research and survey. The evaluation should state how the particular property meets the integrity requirements for its type. When a property is disqualified for loss of integrity, the evaluation statement should focus on the kinds of integrity expected for the property type, those that are absent for the disqualified property, and the impact of that absence on the property's ability to exemplify architectural, historical or research values within a particular historic context. The integrity of the property in its current condition, rather than its likely condition after a proposed treatment, should be evaluated. Factors such as structural problems, deterioration, or abandonment should be considered in the evaluation only if they have affected the integrity of the significant features or characteristics of the property. Inventory An inventory is a repository of information on specific properties evaluated as significant. Content: The inventory should include: 1. Summaries of the important historic contexts. These may be in the form of an approved plan or analyses of historic contexts important in the history of the geographical area covered by the inventory. 2..Descriptions of significant property types of these contexts, whether or not any specific properties have been identified. 3. Results of reconnaissance surveys or other identification activities, even if the level of information on specific properties identified as part of those activities is not sufficient to evaluate individual properties. 4. Information on individual properties that was used in evaluation. Historic contexts are identified by name. with reference to documents describing those contexts, or with a narrative statement about the context(s) where such documents do not exist. A description of -the property. Part of this description may be a photographic record. A statement that justifies the significance of the property in relation to its context(s). This statement should include an analysis of the integrity of the property. Boundaries of the property. A record of when a property was evaluated and included in the inventory, and by whom. Records on demolished or altered properties and properties evaluated as not significant should be retained, along with full description of areas surveyed, for the planning information these records provide about impacts to properties and about the location and character of non -significant properties to prevent redundant identification work at a later time. Maintenance: Inventory entries should be maintained so that they accurately represent what is known about historic properties in the area covered by the inventory. This will include new information gained from research and survey about the historic contexts, property types. and previously evaluated properties, as well as information about newly evaluated properties. For individual properties, addition of kinds of significance, change in the boundaries, or loss of significance through demolition or alteration should be recorded. Uses and Availability. An inventory should be managed so that the information is accessible. Its usefulness depends on the organization of information and on its abdty to incorporate new information. An inventory should be structured so that entries can be retrieved by locality or by historic context. The availability of the inventory information should be announced or a summary should be distributed. This may be in the form of a list of properties evaluated as significant or a summary of the historic contexts and the kinds of properties in the inventory. Inventories should be avilable to managers. planners, and the general public at local. State, regional, and Federal agency levels. It is necessary to protect information about archeological sites or other properties whose integrity may be damaged by widespread knowledge of their location. It may also be necessary to protect information on the location of properties such as religious sites. structures, or objects whose cultural value would be compromised by public knowledge of the property's location. Recommended Sources of Technical Information How to Apply the Notional Register Critera. Available through the National Register Branch, Interagency Resources Division. National Park Service, U.S. Department of the Interior, Washington, D.C. 20240. Provides detalied technical information about interpretation, of the significance and integrity criteria used by the National Register of Historic Places program. How To Series. Available through the National Register Branch, Interagency Resources Division, National Park Service, U.S. Department of the Interior, Washington, D.C. 20240. Discusses application of the National Register criteria for evaluation. Titles include: Federal Re. ;r / Vol. 48. No. 190 / Thursday, Sept(. er 29. 1983 / Notices 44727 the public prior to review meetings or public hearings. Registration of properties should not take place until review of documentation has been completed. Public Notice. Adequate notice allows property owners, officials and other interested parties to comment on proposed registrations prior to action by the independent reviewers. The degree of protection and control provided by a registration program may be a factor in determining what constitutes adequate notice. For example, adequate notice of proposed inclusion in honorific registers may be less complex than that for registration that results in local controls on alteration or demolition of registered properties. Notice to elected officials and the public is necessary to distribute information about potential registrations of concern to planning and development interests. Adequate notice to property owners may be accomplished through means ranging from individual notification by mail to publication of a public notice, depending on the nature of the registration program and the number and character of the properties involved. Public notices and owner notification about proposed registrations should include the dates and times of public meetings and review meetings, the kinds of comments that are appropriate, and how comments will be considered in the evaluation process. The notice should .also state where information can be obtained about the registration program, the criteria used to evaluate properties for inclusion, and the significance of specific properties under consideration. The procedures should include a means of public participation in the form of submission of written comments or a review meeting open to the public or a public hearing. The procedures should state time periods within which reviews, notices, comments, public hearings, review meetings and appeals will occur. The time periods should be short enough to allow for efficient recognition of historic properties but also allow adequate time for public comment and participation by those affected. Time periods may vary depending on whether activities are carried out at the local. State, or national level. These time schedules should be widely circulated so that the process is widely understood. Appeal Process: A means of appeal should be included in the registration process to allow for reconsideration of a property's inclusion. Reasons for appeal may range from existence of additional information about the property supporting or refuting its significance to administrative or procedural error. An appeal process should specify to whom an appeal may be made and how the information that is provided will be evaluated. The appeal procedures should also state the time limit, if any, on appealing a decision and on consideration of information and issuance of a decision by the appeal authority. Documentation on Registered Properties Documentation requirements should be carefully weighed to provide the information actually needed to reach a registration decision and should be made public. It should be made certain that identification and evaluation activities obtain and record the information necessary for registration. Documentation should be prepared in a standardized format and on materials that are archivally stable and easy to store and retrieve. Location: The precise location of a historic property must be clearly identified. Street address, town or vicinity, and county should be provided. Properties should also be located on maps; these may be USGS maps, county planning maps, or city base maps or real estate maps. A uniform system of noting location, such as UTM grid points or longitude and latitude, should supplement mapping. It is recommended that each registration process standardize the preferred choice of maps appropriate to the scope of the process. Description: An accurate description of a property includes a description of both the current and historical physical appearance and condition of the property and notes the relevant property type(s) for the applicable historic context(s). Discussion should include alterations, deterioration, relocation and other changes to the property since its period of significance. Significance: A statement of significance should explain why a property meets the criteria for inclusion in the register to which it has been nominated. This statement should contain at least 3 elements: 1. Reference to the relevant historic context(s): 2. Identification of relevant property types within the context and their Characteristics: and 3. justification that the property under consideration has the characteristics required to qualify it. Relevant historic contexts can be identified through reference to the preservation plan or other documents where the contexts have been previously described or can be provided by a narrative discussion of the context. (The development of contexts and their use in evaluating properties are discussed in the Guidelines for Preservation Planning and the Guidelines for Evaluation.) A significant properly type and its characteristics are identified either through reference to the historic context(s) or by a narrative in the documentation that describes historic contexts. justification of a specific property is made by systematic comparison of its characteristics to those required for the property type. Boundaries: The delineation and justification of boundaries for a registered property are important for future treatment activities. It is expecially critical when Iegal restraints or restrictions may result from the registration of properties. Thus, boundaries should correspond as closely as pcssible to the actual extent and configuration of the property and should be carefully selected to encompass, but not exceed, the extent of the significant resource(s). lire selection of boundaries should reflect the significant aspects of the property. Arbitrary boundaries should not be chosen for ease of description since this can result in the inclusion of unrelated land or in exclusion of a portion of the historic property. Present property lines should not be chosen as property boundaries without careful analysis of whether they are appropriate to the historic property. A single uniform boundary description and acreage should not be applied to a group or class of properties (antebellum plantations. for example) without examination of the actual extent of each property. The selected boundaries should be justified as appropriate to the historic property. Boundaries should be clearly and precisely described, using a verbal boundary description, legal description, accurate sketch map, or Lines drawn on base maps, or a combination of these where needed to specify the limits of the property being registered. When used. maps should show the location of buildings, structures, sites or objects within the boundary. Updating Information on Registered Properties: A change in the condition of the significant features of a property may require a change in the official registration record. Alteration of a significant architectural feature, for example, could mean that a property is no longer significant for its architectural design. Additional significance of registered properties may be identified through development of new historic contexts. Federal Regi_,er / Vol. 48, No. 190 / Thursday, Septemoer 29, 1983 / Notices 44729 recorded so that other researchers can verify or locate information discovered during the research. Standard Ill. The Results of Historical Documentation Are Assessed Against the Research Design and Integrated Into the Planning Process Documentation is one product of research: information gatherd about the usefulness of the research design itself is another. The research results are assessed against the research design to determine how well they meet the objectives of the research. The results are integrated into the body of current knowledge and reviewed for their implications for the planning process. The research design is reviewed to determine how future research designs might be modified based on the activity conducted. Standard IV. The Results of Historical Documentation Are Reported and Made Available to the Public Research results must be accessible to prospective users. Results should be communicated to the professional community and the public in reports summarizing the documentation activity and identifying the repository of additional detailed information. The goal of disseminating information must be balanced, however, with the need to protect sensitive information whose disclosure might result in damage to properties. Secretary of the Interior's Guidelines for Historical Documentation Introduction These Guidelines link the Standards for Historical Documentation with more specific guidance and technical information. They describe one approach to meeting the Standards for Historical Documentation. Agencies, organizations or individuals proposing to approach historical documentation differently may wish to review their approaches with the National Park Service. The Guidelines are organized as follows: Historical Documentation Objectives Research Design Methods Integrating Results Reporting Results Recommended Sources of Technical Information Documentation Objectives Documentation is a detailed record. in the form of a report or other written document. of the historical context(s) and significance of a property: Historical research to create documentation uses archival materials, oral history techniques, ethnohistories. prior research contained in secondary sources and other sources to make a detailed record of previously identified values or to investigate particular questions about the established significance of a property or properties. It is an investigative technique that may be employed to document associative. architectural, cultural or informational values of properties. It may be used as a component of structural recording or archeological investigation. to enable interpretation or to mitigate the anticipated loss of a property through conservation of information about its historical, architectural or archeological significance. Documentation generally results in both greater factual knowledge about the specific property and its values, and in better understanding of the property in its historical context. In addition to increasing factual knowledge about a property and its significance in one historical context, documentation may also serve to link the property to or define its importance in other known or yet -to -be defined historic contexts. Documentation should incorporate. rather than duplicate, the findings of previous research. Research may be undertaken to identify how a particular property fits into the work of an architect or builder, to analyze the historical relationship among several properties: or to document in greater detail the historical contexts of properties. The kinds of questions investigated will generally depend on what is already known or understood and what information is needed. For example, documentation of a bridge whose technological significance is well understood, but whose role in local transportation history is not, would summarize the information on the former topic and focus research on the associative values of the property. The questions that research seeks to answer through deed, map or archival search, oral history and other techniques may also relate to issues addressed in structural documentation or archeological investigation: for example, the reasons for and history of modification of a building to be the subject of architectural or engineering documentation. Research Design Historical documentation is guided by a statement of objectives. research design or task directive prepared before research is performed. The research design is a useful statement of how proposed work will enhance existing archival data and permits comparison of the proposed work with the results. The purpose of the research design is to define the proposed scope of the documentation work and to define a set of expectations based on the information available prior to the research. Generally, the research design also ensures that research methods are commensurate with the type, quality and source of expected information. The research design for a property should identify: 1. Evaluated significance of the property(ies) to be investigated; 2. Historical, architectural. archeological or cultural issues relevant to the evaluated significance of the property; 3. Previous research on those issues and how the proposed work is related to existing knowledge; 4. The amount and kinds of information required to produce reliable historical analyses. 5. Methods to be used to obtain the information; ri. Types of sources to be investigated: types of personnel required: 7. Expected results or findings based on available knowledge about the property and its context: and a. Relationship of the proposed historical documentation to other proposed treatment activities; for example. recommendations on the use of documentation in interpretive programs or other aspects of treatment such as anticipated architectural, engineering or archeological documentation). Research Methods Research methods should be chosen based on the information needs, be capable of replication and be recorded so that another researcher could follow the same research procedure. Sources should be recorded so that other researchers can locate or verify the information discovered during the search. Use of Sources: The variety of available written and graphic materials and the number of individuals that can serve as sources, including but not limited to personal records• deed and title books, newspapers. plats, maps, atlases, photographs, vital records, censuses, historical narratives, interviews of individuals and secondary source materials, should be considered in developing the research design. Part of the development of the research design is deciding what kinds of source materials are most likely to contain needed information and at what point in the research process that information will be most valuable. For example. Resolution No. 2001-R0085 STANDARDS FOR PROFESSIONAL QUALIFICATIONS To insure that appropriate historical, architectural, archeological and cultural properties are identified for public benefit through grant-in-aid assistance, the following minimal professional standards for historical, architectural and archeological documentation have been established by the Preservation Assistance Division of the National Park Service. Persons supervising grant projects must be professionally qualified in accordance with 36 CFR 61 as follows: Appendix A to Part 61 --Professional Qualifications Standards In the following definitions, a year of full-time professional experience need not consist of a continuous year of full-time work but may be made up of discontinuous periods of full-time or part-time work adding up to the equivalent of a year of full-time experience. (a) History. The minimum professional qualifications in history are a graduate degree in history or closely related field; or a bachelor's degree in history or closely related field plus one of the following: b (1) At least two years of full-time experience in research, writing, teaching, interpretation or other demonstrable professional activity with an academic institution, historical organization or agency, museum, or other professional institution; or (2) Substantial contribution through research and publication to the body of scholarly knowledge in the field of history. (b) Archeology. The minimum professional qualifications in archeology are a graduate degree in archeology, anthropology, or closely related field plus: (1) At least one year of full-time professional experience or equivalent specialized training in archeological research, administration or management; (2) At least four months of supervised field and analytic experience in general North American archeology; and (3) Demonstrated ability to carry research to completion. U.S. DEPARTMENT OF THE INTERIOR CIVIL RIGHTS ASSURANCE As the authorized representative of the applicant, I certify that the applicant agrees that, as a condition to receiving any Federal financial assistance from the Department of the Interior, it will comply with all Federal laws relating to nondiscrimination. These laws include are not limited to: (a) Title VI of Civil Rights Act of 1964 (42 U.S.C. 2000d- 1), which prohibits discrimination on the basis of race, color, or national origin; (b) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), which prohibits discrimination on the basis of handicap (c) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101 et seq.), which prohibits discrimination on the basis of age; and applicable regulatory requirements to the end that no person in the United States shall, on the grounds of race, color, national origin, handicap or age, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity conducted by the applicant. THE APPLICANT HEREBY GIVES ASSURANCE THAT it will immediately take any measures necessary to effectuate this agreement. THIS ASSURANCE shall apply to all aspects of the applicant's operations including those parts that have not received or benefited from Federal financial assistance. If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the Applicant by the Department, this assurance shall obligate the Applicant, or in the case of any transfer of such property, any transferee, for the period during which the real property or structure is used for a purpose of which the Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. If any personal property is so provided, this assurance shall obligate the Applicant for the period during which it retains ownership or possession of the property. In all other cases, this assurance shall obligate the Applicant for the period during which the Federal financial assistance is extended by the Department. THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and all Federal grants, loans, contracts, property, discounts or other Federal financial assistance extended after the date hereof to the Applicant by the Department, including installment payments after such date on account of applicants for Federal financial assistance which were approved before such date. The Applicant recognizes and agrees that such Federal financial assistance will be extended in reliance on the representations and agreements made in this assurance, and that the United States shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the Applicant, its successors, transferees, assignees, and sub -recipients and the person whose signature appears below who is authorized to sign this assurance on behalf of the Applicant. A SIGNATURE OF A H RIZE tYING OFFICIAL TITLE Mayor Windy Sitton City of Lubbock March 6, 2001 APPLICANT/ORGANIZATION DATE SUBMITTED City of -Lubbock Box 2000 �P�.O. APPLICANT/i9[ &4R,q*0N NTA&FN(7"k9S BUREAU OF OFFICE EXTENDING ASSISTANCE ATTEST Rebecca Garza City Secretary