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Home My WebLink AboutResolution - 6233 - CO #2 To Contract - Daniel, Mann, Johnson & Mendenhall - ATMS - 03_25_1999Resolution No. 6233 Item No. 16 March 25, 1999 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Change Order No. 2 to the Contract for the Advanced Traffic Management System, by and between the City of Lubbock and Daniel, Mann, Johnson & Mendenhall of Colorado Springs, Colorado, and all related documents. Said Change Order is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this _ 25t day of March 1999. WINDY S TON", OR ATTEST: Kayth' amcll, City Secretary APPROVED AS TO CONTENT: Victor Kilman, urchasing Manager APPROVED AS TO FORM: William de Haas Competition and Contracts Manager/Attorney Ccdocs/Res.5015 Change Order 42 Mar, 15, 1999 Resolution No. 6233 Item No. 16 March 25, 1999 CITY OF LUBBOCK CHANGE ORDER CHANGE ORDER #: 2 CONTRACTOR: Daniel, Mann, Johnson & Mendenhall DATE: March 5, 1999 CITY OF LUBBOCK BID#: 98040 PROJECT NAME: ADVANCED TRAFFIC MANAGEMENT SYSTEM (AIMS) DESCRIPTION OF WORK: Data Radio Support to the City of Lubbock Phase If -Acquisition and Installation per the attached proposal by DMJM. This will modify "Article II Compensation 2. Installation and Integration of hardware" lump sum from 146,208 to 167,928, and modify"Article 11 Compensation 3. Contractor Fumished hardware" at a not to exceed price from $76,200.00 to $95,651.30. Modify Exhibit A as follows: 1) "(Re: 1.1.2) The last two sentences are replaced with the following: "The field construction to be done by City forces will not include the fiber optic communications system. Also, the City's role in the installation of the spread spectrum apparatus will be as stated in the attached DMJM proposal." 2) (Re: 1.2.3.2) This subsection is replaced with the following: "The City -owned fiber optic (FO) communications system will be installed at a later date and the DMJM's current contract will not include the use of FO communications." 3) (Re: 1.2.3.3) This subsection is replaced with the following: "The use of spread sperm radio communications, and the responsibilities for its procurement and installation, will be as stated in the attached DMJM Proposal." ITEM DESCRIPTION AMOUNT A. ORIGINAL CONTRACT VALUE: 1.$175,000 2_ $41,000 3. $76,200 $ 292.000.00 B. AMOUNT OF THIS CHANGE ORDER: cowjapprmwmWr9dirowrs2s,000 '71.30 C. PERCENT OF CONTRACT VALUE THIS CHANGE ORDER (B/A): 194.1% D. AMOUNT OF PREVIOUS CHANGE ORDERS: $ 5,208.00 E. TOTAL AMOUNT OF ALL CHANGE ORDERS (B+D): $ 4837930 F. PERCENT OF CONTRACT OF ALL CHANGE ORDERS (E/A):25%Max �' ' ft G. NEW CONTRACT AMOUNT (A+E): $ 338,379.30 I I CITY MANAGER — PUR-045 (Rev 10197) DMJM 0 Y L A R S March 8, 1999 Jeryl Hart, Jr., P.E. City of Lubbock 916 Texas Avenue Lubbock, TX 79457 Dear Jere, Enclosed with this letter you will find our `Data Radio Support Proposal to the City of Lubbock: Phase R Acquisition and Installation.' If you have any additional needs, comments or questions please contact me at (719) 471- 9866. Thank you for the opportunity to submit these proposals. Jil '.Merely, Roger Miller Vice President 14`M \LPti"F I ILLNIO1I. SIR R.CT, SLI11. 101. COL1WMW gFRI\G>, (:(WOR-kDO R119i14 -191 471-`18w, • F;%x 1-191 471.9063 Data Radio Support Proposal to the City of Lubbock Phase II —Acquisition and Installation Introduction This proposal describes services offered by DMJM, Inc., to the City of Lubbock, TX, for installation of data radios to be used for the TCS-H traffic management system. The following services are offered: • Installation of a 19.21(bps, point to point, data radio link between the MS (office in downtown Municipal Square building) and the TO (office in Traffic Operations building). This radio link will be used to connect the TCS-U Workstation at the TO to the TCS-II Concentrator at the MS. • Installation of a 19.2Kbps, point to point, data radio link between the MS and the Tower (communications tower in the southwest corner of the City). This radio link will be used to connect the TCS-11 Concentrator modules at the Tower to the rest of the TCS-II Concentrator modules at the MS. • Installation of a 1200bps, point to multi -point, data radio link between the Tower and two Intersections (two pre -selected Intersections with line -of -site to the Tower, running W4IKS). This radio link will be used to connect one of the TCS-II Concentrator modules at the Tower to the two Intersections (note, approximately six additional intersections may be added to this radio link in the future). • Installation of six additional radio trau meivers, six antennas and related equipment at the Tower. They will be used for point to multi -point links to connect the TCS-11 Concentrator modules at the Tower to approximately 48 intersections (the intersections will require radio transceivers and related equipment). • Guidance for the City of Lubbock in the acquisition of radio transceivers and related equipment required for communications to 19 intersections. This equipment will be installed by City of Lubbock technicians and used m conjunction with the previously mentioned master data radios to connect 19 additional intersections to the TCS-11 Concentrator modules at the Tower. Acquisition and installation of the data radios will be accomplished according to the following: I. Acquisition of radio transceivers, antennas and related equipment 2. Installation of communication extension cables between the TCS-II Concentrator in the MS office and the tower on the roof of the MS building 3. Preparation of the equipment building at the base of the Tower 4. Installation of antennas and feed cables at the MS, TO and Tower 5. Installation of radio transceivers and related equipment • Point to point link between the MS and the TO • Point to point link between the MS and the Tower • Point to multi -point master radios at the Tower • Point to multi -point link between the Tower and the two intersections 6. Testing and adjustment of all installed data radio links DMJM logistics contact for implementation of this proposal: Daniel Sines DMJM, Inc. 1490 West Fillmore Street Colorado Springs, CO 80904 Tel: (719) 471-9866 Fax: (719) 471-9063 E-mail: sinesd@dmim com DMJM principal contact for implementation of this proposal: Roger Miller DMJM, Inc. 1490 West Fillmore Street Colorado Springs, CO 80904 Tel: (719) 471-9866 Fax: (719) 471-9063 E-mail: milleadmim.com City of Lubbock logistics contact for implementation of this proposal: Robert Cook City of Lubbock 916 Texas Avenue Lubbock, TX 79457 Tel: (806) 775-2131 Fax: (806) 747-7657 E-mail: rcook@mail.ci.lubbock,tx.us City of Lubbock principal contact for implementation of this proposal: JeryI Hart City of Lubbock 916 Texas Avenue Lubbock, TX 79457 Tel: (806) 775-2130 Fax: (806) 747-7657 E-mail: �ltartttail.ci.lubbock.tx,us Installation Descriptions MS to TO Radio Link The point to point, data radio link _.._......................................................................................................... between the MS and the TO has the following architecture: .......... ............. _............................ .......................................... .............. ............,...... TCS-I I RS232 !o Isolated Master Antenna Concentrator Serial RS485 2 Pair € RS232 to Serial Radio in RF Mounted Module Cable Converter Cade € RS485 Cade Enclosure Cable on Tower Converter with Power Supply and MS,Office with TC5-II Concentrator Modules Battery ........................... _........................ ......... .......... ........... ..................... , : TCS-II RS232 to i _................................... ........... ........ Isolated ................... ....... _......... m..;,..................... ............................ ; Antenna Steve Workstation Serial RS485 2 Pair ': RS232 to Serial Radio in RF Mounted Cade Converter Cable RS485 Cable Equipment Cade pn Rod Converter Cabinet 's..._ Office ,inTO,Bull din8.........._._..._.._. _.... ........... W...................: ': � i RoaF of TO Building,,; Lab in TO Buildin .................................._...g......,....................................................... ` i 2 The radio link requires the following equipment Estimated Quantity Description 2 Serial converter, RS232 to RS485 with 110VAC power supply 2 Multi -outlet power strip 450ft Cable 2 pair, twisted, shielded, 18-20ga 2 Isolated serial converter, RS232 to RS485 with 110VAC powq su 1 1 MDS 9870 transceiver in NEMA enclosure with MDS 9810 transceiver, 110VAC power su 1 , trickle charger/power switch, sealed lead acid batte and qW `N' sure suppressor 2 Serial cable DB25 to DB25 30ft Power cable, 3 conductor, 12ga 75ft Grounding cable, braided 1 Multi -outlet pMer strip with sure suppression l 110VAC plug 1 Junction box, 3"x3"x5", with 2 strain relieves 4 Type `N' male connector for RG213 cable 70ft RG213 cable 2 IOdB directional a antenna 1 Metal tower mounting lot for directional antenna 1 Building mounting kit for directional antenna 2 Metal tower hanger for RG213 cable 1 Grounding kit for RG213 cable 1 Ground rod, 8ft 1 Ground rod cLmV 1 Wall feed through for RG213 cable 1 MDS 9810 transceiver 1 11OV pwer LuMly for MDS 9810 1 T `N' female, sure protector 1 `N', male sulyflex jamper cable 1 400VA UPS 1 Serial cable, DB9 to DB25 2 Silicon sealer, tube 1 Electrical tape MS to Tower Radio Link The point to point, data radio link between the MS and the Tower has the following architecture: _........._._------------- ....... _...... _... ._.._....._........ _...... .._; 1 i 's TCS-I I RS232 to I _.._... _ ...._ ...._........_........_.... i Isolated -- _._.._._.._.............. Master Antenna Concentrator Serial RS485 2 Pair 1 RS232 to Serial Radio In RF Mounted Module Cagle Converter Cable 1 ; RS485 Cable Enclosure Cable on Tower Converter with Power G i i Supply and MS Office with TCS-I I Concentrator Modules Battery Isolat I Sieve Concentrator for Serial RS485 to 2 Pair RS2322tt� Serial�%= Module Cable Converter Cable RS485 Cable TCS-II I I RS232 to Concentrator Serial RS485 Module I Cable I Converter The radio link requires the following equipment: Antenna RF I Mounted Cable t on Tower Estimated Quantity ]Description 3 Serial cable, RJ45 to DB25 3 Serial converter RS232 to RS485 with 110VAC power supply 400ft Cable, 2 Pair, twisted, shielded, 18-20 2 Isolated serial converter, RS232 to RS485 with 110VAC power supply 1 MDS 9870 transceiver in NBMA enclosure with MDS 9810 transceiver, 110VAC power su 1 , trickle charger/power switch, sealed lead acid battery, and type `N' sure suppressor 5 Serial cable DB25 to DB25 30ft Power cable 3 conductor, 12 125ft Grounding cable braided 1 Multi -outlet power strip with sure suppression 1 110VAC plug 1 Junction box, 3"x3"x5", with 2 strain relieves 2 NO directional a ' antenna 3Oft RG213 cable 2 Type `N', male connector for RG213 cable 2 Metal tower mounting kit for directional antenna 2 Metal tower ban er for RG213 cable 1 Grounding kit for RG213 cable 320ft 7/8" heliax cable 2 T `N', male, connector for 7/8" heliax cable 30 Metal tower hen er for 7/8" hehax cable 1 Grounding kit for 7/8" heliax cable 1 Hoisting for 7/8" heliax cable 1 Wall feed through for 7/8" heliax cable 1 MDS 9810 transceiver 1 110V power supply for MDS 9810 1 T `N', female, sure rotector I `N', male, superflex jumper cable 6 Ground rods, 8ft 6 Ground rod cLurip 4 Ground c(clamp and wire to base of Tower 1 Grounding late 2 Ground lug lie ground wire to grounding plate) 1 ft#pment rack, 19" rail spacing,Sft tall, 3 shelves 1 470I module cage 1 4701 cage pqwer supply 4 1000VA UPS 1 DB25 null modem 2 Multi -outlet power strip 4 Silicon sealer, tube 2 Electrical tape Tower to Intersections Radio Link The point to multi -point, data radio link between the Tower and the Intersections has the following architecture: i i TCS-ll Master ' Artenna I Corrertrator Serial Radio RF Mounted Module Cade Cable on Tower eY_E9 e ' Bl�Ild�rY� 32 B38;e, Of, Towaf .....J 170 Slave Antenna Controller Serial Radio RF Mounted Cade Cable on Mast I Intersection Cabinet _._ ..... ._._._.._........_..... ............... _.......... _._. I 170 Slave Arsenna Controller Serial RadioRFMounted Cade I Cable I on Mest i Intersection Cabinet t The radio link reauires the followine eauinment: Estimated Quantity Description 1 Serial cable, RJ45 to DB25 3 MDS 9810 transceiver 3 110V power supply for MDS 9810 3 T `N', female sure protector 3 Type 'N' male, superflex jumper cable 3 IOdB directional a antenna 1 Metal tower mounting Idt for directional antenna 16Oft 7/8" heliax cable 2 T `N' male connector for 7/8" heliax cable 15 Metal tower hanger for 7/8" heliax cable 1 Grounding ldt for 7/8" heliax cable 1 Hoisdn for 7/8" heliax cable 1 Wall feed throwA for 7/8" heliax cable 80ft RG213 cable 4 T `N', male, sonnector for RG213 cable 2 Metal intersection mast mounting kit for directional antenna 4 Metal tower hanger for RG213 cable 2 Grounding kit for RG213 cable 20ft Grounding cable, braided 2 DB25 to C2 14 pin Am serial cable 2 Silicon sealer, tube 1 Electrical tape Additional Tower Radios and Antennas The additional tower radios and antennas reauire the followine eaumment: Estimated Quantity Description 4 1OdB directional a ' antenna 1 1OdB panel antenna, 90 degree coverage 1 1OdB panel antenna,180 degree coverage 4 Metal tower mounting kit for directional antenna 2 Metal tower mounting kit for panel antenna 1500ft 7/8" heliax cable 14 T `N', male, connector for 7/8" hchax cable 130 Metal tower hanger for 7/8" heliax cable 6 Grounding kit for 7/8" heliax cable 3 Hoisting for 7/8" heliax cable 6 Wall feed through for 7/8" hchax cable 6 MDS 9810 transceiver 6 110V power supply for MDS 9810 6 Type `N', female, sure protector 6 Type `N', male, superflex jumper cable 150ft Grounding cable braided 4 Silicon sealer, tube 2 Electrical tape Equipment for Additional Intersections The intersections require the following cquipment: Estimated Quantity Description 19 1OdB directional a antenna 760ft RG213 cable 38 Type `N', male, connector for RG213 cable 19 Metal intersection mast mounting kit for directional antenna 38 Metal tower Lan er for RG213 cable 19 Grounding ldt for RG213 cable 190ft Grounding cable, braided 19 MDS 9810 transceiver 19 IIOVpower supply for MDS 9810 19 `N', female, c protector 19 Type ` . male -. rflex 'um r cable 19 DB25 to C2 14 pin Am serial cable Equipment Acquisitions DMJM Acquisitions The following is a list of radio transceivers and related equipment that DMJM will purchase for the City of Lubbock: Quantity Deseri tion Cost Lead Time 2 MDS 9870 transceiver in NEMA enclosure with MDS 9810 transceiver, 110VAC power supply, trickle charger/power switck sealed lead acid battery,and type `N' sure su ressor 5000.00 4 — 6 weeks 22 T `N', male, connector for 718" heliax cable 1650.00 2 -- 3 weeks 1 Metal tower, cluster hangers for 7/9" heliax cable 2450.00 2 — 3 weeks 1 Cluster hanger hardware 1563.00 2 — 3 weeks 10 Grounding kit for 7/87 heliax cable 500.00 2 — 3 weeks 5 Hoisting for 7/8" heliax cable 150.00 2 — 3 weeks 1 Support bridge for heliax cable 2400.00 2 — 3 weeks 10 Wall feed through for 7/8" heliax cable 500.00 2 — 3 weeks 1 470I module rack 625.00 2 — 2 weeks 1 470I rack power supply 920.00 4 — 6 weeks 1 Equipment rack, 19" rail ing, 5f3 tall, 3 shelves 180.00 2 — 3 weeks 7 Serial cable, R145 to DB25 140.00 3 — 4 weeks 25 Serial cable, DB25 to C2 14 pin Am 1500.00 4 — 6 weeks 12 Serial cable, DB25 to DB25 84.00 1 — 2 weeks 3 Serial cable, DB9 to DB25 21.00 1— 2 weeks Total 17683.00 Cost to the City of Lubbock = $19451.30 (Equipment) + $1212.00 (Daniel Sines' management) City of Lubbock Acquisitions The following is a list of equipment that must be acquired by the Citv of Lubbock for this vroiect: Quantity Description 32 *MDS 9810 transceiver 32 *IIOVpower supply for MDS 9810 1 *MDS HHT handheld terminal unit I lOdB panel antcnra, 90 degree coverage 1 lOdB el antenna, 180 de coverage 30 lOdB directional a antenna 8 Metal tower mounting kit for directional antenna 2 Metal tower mounting kit for panel antenna 1 Building mounting kit for directional antenna 32 Type `N', female, sure protector 32 T `N', male superflex jumper cable 20M 7/8" heliax cable 56 Type `N', male, connector for RG213 cable 5 Metal tower hanger kit 10 hangers) for RG213 cable 25 Grounding kit for RG213 cable 2 Wall feed through for RG213 cable 4 1000VA UPS I 400VA UPS 4 Multi -outlet power strip with surge suppression, 6 sockets, 15A, 15KA/IOKV spike suppression, 5ns response 6 Multi -outlet pwer strip 6 sockets, 15A, 6ft cord 5 Isolated serial converter, RS232 to RS485 with 114VAC power supply 7 Serial converter RS232 to RS485 with 110VAC power supply 2 DB25 null modem 1 Groundig& plate 2 Ground lug tie ground wire to grounding plate) 1 Cable strir for RG213 cable 1000ft RG213 cable 22 Metal intersection mast mounting kit for directional antenna 1000ft Cable 2 pair, twisted, shielded, 18 100ft Power cable, 3 conductor, l2ga, outdoor 800ft Grounding cable, braided, su r heavy du 3 AC plug, 120V hand wire 3 Junction box, 3"x3"x5", with 2 strain relieves for power cable 7 Ground rod, 8ft 9 Ground rod clamp 4 Ground c clamp ground wire to base of Tower 12 Silicon sealer, tube 6 Electrical tape, roll *IMPORTANT NOTE: Data radio transceivers specified above must be purchased from MDS (Microwave Data Systems) by the City of Lubbock to maintain compatibility with equipment acquired by DMJM. Equipment Installations City of Lubbock Installations The following is a task list that will be managed by Robert Cook and completed by the City of Lubbock: Task Description Completion Date 1 Negotiate use privileges or ownership of the following: ASAP • The Tower • The equipment building at the base of the Tower, including power utility 2 Acquire all equipment listed above June 4 1999 3 Install communication extension cables at MS according to following: June 11, 1999 • Install 2 cable runs between the office location where the TCS-II concentrator will reside and the base of the tower on the roof • Coil 15ft of extra cable for each run at the concentrator location • Coil 40ft of extra cable for each run at the base of the tower • Use the 2 pair, twisted,shielded,l8ga. cable 4 Prepare the roof of the MS for equipment installation according to the following: June 11, 1999 • Install a power junction box at base of tower, 120VAC • Locate grounding terminals near base of tower 5 Prepare the Tower for equipment installation according to the following: June 11, 1999 • Install 4 ground rods at the 4 sides of the base of the Tower • Tie the 4 sides at the base of the Tower to the 4 ground rods using the braided grounding cable • Install 1 ground rod at the northeast corner of the equipment building • Install 1 ground rod, centered along the east side of the equipment building 6 Provide access to the Tower and the equipment building for the subcontractor June 11, 1999 installing the antennas 7 Install RG213 cable at the 2 Intersections from were the antenna will be mounted June 18, 1999 to inside the traffic control cabinet 8 Provide an intersection technician and bucket trick for the DMJM July 9, 1999 representatives to install 2 antennas at the Intersections 9 Provide access to the Tower, equipment building, MS office, MS roof and TO for July 9, 1999 the DMIM representatives installing the radio equipment Subcontractor Antenna Installations The following is a task List that will be managed by Daniel Sines and completed by an antenna installation subcontractor to DMJM, approved by the City of Lubbock: • Install antennas on the Tower according to the following: Antenna Direction Height Cable Markin Directional (Magi), IOdB North 400, east 260ft Install new 7/8" hehax Red cable run Panel, 10dB, 90° coverage Due north 260ft Install new 7/8" heliax Green cable run Panel, 10dB, 1801 coverage South 701, west 260ft Install new 7/8" heliax Blue cable run Directional (Magi), IOdB North 190, west 240ft Install new 7/8" heliax White cable run Directional (Magi), 10dB Due north 100ft Install new 7/8" heliax Yellow cable run Directional (Magi), 100 North 480, east 140ft Install new 7/8" heliax Orange cable nun Directional (Magi), lOdB North 660, east 120ft Install new 7/8" beliax Purple cable nun Directional (Magi), 10dB South 780, east 80ft Install new 7/8" heliax Brown cable run • Install type `N' connector on both ends of all cable runs • Connect cable inns to appropriate antennas • Install grounding kit one each cable run to ground cable shell to the Tower • Install cable bridge between Tower and eave of equipment building • Attach cable nuns to north eave of equipment building • Bring cable runs through cast panel entrance of equipment building • Coil 15ft of cable inside the equipment building for each cable nun Completion date for antenna installations is June 11, 1999. Cost to the City of Lubbock is $6358.00 (antenna installation subcontractor) + S808.00 (Daniel Sines' management) DMJM Installations The following is a task list that will be managed by Damel Sines and completed by representatives of DMJM: Task Description Completion Date 1 h0all 2 radio transceivers in enclosures and related equipment on the roof of the MS July 9, 1999 2 Install I radio transceiver and related ui ment at the TO July 9, 1999 3 install 8 radio transceivers and related 9quipment at the Tower July 9, 1999 4 Install 2 radio transceivers and related equipment at 2 Intersections July 9, 1999 5 1 Configpn all radio transceivers and atust for proper transmission power 1Jul 9 1999 6 1 Test all radio transceivers for end to end communications reliability July 4 1999 Radio transceiver installation, configuration and adjustment instruction will be provided to representatives of the City of Lubbock at each site. Representative of the City of Lubbock must be available during the entire installation process, Cost to the City of Lubbock = $1212.00 (Daniel Sines' management) + $3530.00 (radio technician's trip to Lubbock for 1 week) + $3530.00 (installation technician's trip to Lubbock for 1 week) + S4570.00 (Dan Sines' trip to Lubbock for 1 week) + $500.00 (vehicle + gas) Total cost to the City of Lubbock for Phase II = $41171.30 10