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HomeMy WebLinkAboutResolution - 6223 - Grant Application - TSLAC - City-County Library - 03_11_1999Resolution No. 6223 Item No. 17 March 11, 1999 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock any and all documents related to the Texas State Library and Archives Commission (TSLAC) to support the Lubbock City -County Library with a new TSLAC Grant, attached herewith, by and between the City of Lubbock and the Texas State Library and Archives Commission, and any associated documents, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this llth day of March 1999. WINDY SITT N, MAYOR EST: 144L __11" Lk- Kayt i Darnell, City Secretary PROVED AS TO CONTENT: V Je 'ppel, Urary Director APPROVED AS TO FO Arhy . 1 , As ' nt City Attornb6 ics/TSLAC. Grant.res 1, 1999 Attachment A Resolution 6223 TEXAS STATE LIBRARY AND ARCHIVES COMMISSION (TSLAC) Item No.' 17 March 11, 1999 APPLICATION FOR STATE/FEDERAL ASSISTANCE APPLICANT INFORMATION: Library Name Lubbock City -County Library Applicant/Legal Entity City of Lubbock (Official name of city, county, nonprofit, or university) Street/P.O. Box P. 0. Box 2000 City Lubbock State TX Zip Code 79457 County Lubbock Contact Person Jeff Rippel Phone Number (806) 775-2822 EMPLOYER IDENTIFICATION NUMBER: IZ -1-(ZQ-QL0 5 9 0 600 TYPE OF PROJECT: (check one) Cooperation Interlibrary Loan X Special Projects Establishment TexTreasures Systems BEGINNING DATE OF PROJECT/GRANT: September 1. 1999 PROPOSED FUNDING SOURCES: a. TSLAC grant b. Other federal gov't funds $ c. Other state gov't funds $ d. Local funds $ 21,601 e. Program income $ f. Miscellaneous $ g. TOTAL $ 49,440 IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? Yes X No To the best of my knowledge and belief, data in the entire application packet is true and correct, the application has been duly authorized by the governing body of the applicant and the applicant will comply with the Uniform Grant Management Standards (UGMS) if the assistance is awarded. Printed Name Jeffrev A. Rippel Title Library Director Signature WILf Date Signed 3 �" ' q Q Attachment B BUDGET Applicant/Legal Entity: City of Lubbock (Official name of city, county, nonprofit, or university) Library name: Lubbock City -County Library Budget Categories Grant Funds Other Funding Sources Total Costs Personnel $ $ 9,826 $ 9,826 Fringe Benefits Travel 1,540 1,540 Equipment/Property 1,100 1,100 Supplies 8,493 9,135 17,628 Contractual Services 15,041 15,041 Other 2,000 2,000 Total Direct Charges $ 25,534 $ $ Indirect Charges Rate: 9. 03 % Base: 2,305 2,305 TOTALS $ 27,839 $ 21,601 $49,440 Note: Amounts should be rounded to the nearest dollar. �&� 34 19 Signature of Fiscal staff Date Attachment C COSTS REQUIRING PRIOR APPROVAL Applicant's Legal name: C; ty of liibbock (Official name of city, county, nonprofit, or university) Library/Organizational Unit: Lubbock City -County Library INSURANCE (if not required by the grant): N/A REARRANGEMENTS & ALTERATIONS OF FACILITIES: (if incurred specifically for the grant project) N/A EQUIPMENT/PROPERTY: Budgeted Cost: Equipment/Property is an article of nonexpendable, tangible personal property having a useful life of more than or. and an acquisition cost of $1,000 or more. If the Grantee's capitalization level established for financial statement pur] lower than $1,000, the lower amount should be used. Equipment/ Property includes furniture, library materials, etc. F wholly or in part with grant funds. The equipment/property should be recorded at the capital expenditure amount w-hi the cost of the equipment/property including the cost to put it in place (the net invoice price of the equipment/propertl including the cost of any modifications, attachments, accessories, or auxiliary apparatus necessary to make it usable f( purpose for which it is acquired). Item descriptions should be detail since additional cost documentation should not be submitted. Computer examp processor and speed, RAM, hard drive size, monitor size, modem speed, type of network card (Pentium II, 300 MHz. RAM, 1GB HD, 17" monitor, 56K modem, ethernet network card). Detail Description N/A Use additional sheets as necessary. Signature: # of Units Unit Cost Extended Cost Date: 3 ' 2 . 9 Q INSTRUCTIONS FOR CERTIFICATION 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the persons to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstance. 4. The terms "covered transaction," "debarred," "suspended," "lower tier transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntary excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titles "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. Attachment D Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This Certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 34 CFR Part 85, Section 85.510, Participant's responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211). Copies of the regulations may be obtained by contacting the person to which this proposal is submitted. (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE) (1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntary excluded from participation in this transaction by any Federal department or agency. (2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Name and Title of Authorized Representative eff Rippel, Library Director S , -. j , q Date City of Lubbock Lubbock City -County Library Applicant/Legal Entity Library Name (official name of city, county, nonprofit, or university) LSTA SPECIAL PROJECT GRANTS Appendix B PROGRAM NARRATIVE DATE February 26, 1999 LIBRARY NAME Lubbock City -County Library APPLICANT NAME City of Lubbock PROJECT LOCATION Lubhnrk ri tv-Cniint�r T ihrary, 1306 9th St , Lubbock, TX PROJECT TITLE "Read With Me" PROJECT DIRECTOR Leigh Mc Phaul AMOK REQUESTED $ 2 7 , 8 3 9 Has the TSLAC, Library Development Consulting Staff reviewed a draft of this application? ® Yes Consultant's Name Wendy Clark ❑ No PROGRAM ABSTRACT (Do not exceed space provided) This project is designed to be a cooperative endeavor between the Lubbock City -County Library (LCCL), the Lubbock Independent School District (LISD), the Lubbock Area Coalition for Literacy (LACFL, housed in the main library), the Retired Senior Volunteer Program (RSVP) and KTXT-TV (local PBS station). The project also meets criteria of the Strategic Youth Plan for the City of Lubbock: "Services to meet child and family development needs must have these basic characteristics: continuity, comprehensiveness, flexibility, integrated service networks, culturally and linguistically appropriate programming, family -centered activities, and full community involvement." LCCL currently has children's storytimes at all four library locations in the four quadrants of the City. Taking these storytimes to the kindergartens at the Title I Elementary Schools will reach many families who are not presently library users and do not know what kinds of programming the library has to offer. LISD Title I schools currently have a "Brown Bag Day" for elementary schools in which families bring their lunch and eat with their child, while teachers give programs on learning activities to do at home and encourage parental involvement. The Coalition has a Family Reading Program which increases family literacy, encourages parental involvement in their children's education, and encourages parents to continue their own educational goals. Bringing the LISD Brown Bag program, children's storytimes, and the Family Reading Program together will increase family literacy while it acquaints family members with public library programming and the child's school. Families from the 22 Title I schools will attend a library tour at one of the four locations, receive packets with information about all the library programs, given the opportunity to get a library card and check out books and become a future library user. In addition, the librarians will conduct story hours for all the kindergarten children at the Title I schools and give each child a free book. This program will reach 660 parents and children who tour the library and 1120 students at kindergarten .storytimes. Community Profile (0 - 15 Points) —One Page Describe the GREATER community that the library will serve. Describe in detail the segments of that community which will be served by this grant. Identify a service that might be used if it were available. Provide demographic statistics, library records, or surveys. to support these statements. 1. Community Profile. The Lubbock City -County Library, consisting of a main library and three branches, serves an area of approximately 254,000 people. Current library programming includes storytimes for two year olds, storytimes for three to five year olds and a Saturday Matinee (films) for all ages. Adult programs include a monthly book discussion group, a speaker series and a GED prep class. According to the 1990 census report, of the residents of Lubbock County who were twenty-five and older, 12% had completed fewer than nine years of school, and an additional 14% had not completed high school. These figures are even higher among African Americans and Hispanics. The average number of families at or below the poverty level in the service area of the proposed project is 92%, compared to 54% district -wide. School district records indicate that low academic achievement for these economically disadvantaged students is wider on the 26 Title I school campuses. For these children, their pre-school skills will lag behind their peers by as much as two years. These are the children who are "at -risk", because they are more than three times likely to drop out of school before acquiring a sixth grade level of competence in reading, writing and computing. Seventy percent of the children in the targeted area are below the state mandated reading level. A portion of the project's service area is limited by physical location and a lack of resources. Since the program takes place during the school lunch hour, bussing the families to the library location for the tour is a convenience, but it is also a necessity, as many of the families in the project area lack other dependable transportation. The service area is an area of high poverty and high crime, but efforts are being made by the residents and the business community to correct some of its community problems. The Lubbock Area Coalition for Literacy is also participating in the efforts of the Lubbock Housing Authority and the Texas Workforce Commission to develop services in these areas. This project, Read With Me, can reach many more families by working in partnership with the school district than can otherwise be reached. Direct service is only a part of a family literacy program — influence on other family members is also a part that may not become known until long after the project ends. The Coalition's current family literacy programs include the Tiny Tots Read A Lot (birth through 3 years), Head Start Family Reading Program, Guadalupe and Parkway Neighborhood Centers "We Can Read" program, "Share A Book With a Child library reading programs at the Mahon Library and the Copper Rawlings Community Center. Special annual events are also held to encourage families to spend time together in reading and other activities. The library literacy program served approximately 3,550 people in 1998 with its existing programs and special events. 2 New Services (0 - 15 Points) —Two Pages Describe the services, programs, activities, and material to be purchased. Describe the location where the new services will be offered. Explain how these services will attract new library users. 2. New Services. Read With Me will provide books for the family member to read with their child and a trained volunteer will teach reading strategies with the stories. Special activities at the six sessions will include: 1) introduction to the Read With Me program; 2) presentation by KTXT of the Ready to Learn initiative, including continued quality children's programming of eight hours a week -day, value messages during program breaks, and services/materials component for families and teachers, including free children's book for each family; 3) demonstration of healthy nutritional meal -planning for the family by a community professional; 4) three story -related crafts to do together (the book and craft will be theirs to keep). At the sixth session, both adults and children will be bussed to one of four library locations Each session is planned to have approximately 30 minutes of reading and discussion time and 45 minutes for the special programs. During Read With Me program sessions, good reading skills will be modeled for the parents by the reading volunteer who has been trained by the Executive Director of the Lubbock Area Coalition for Literacy. Each reading program volunteer will receive three hours of training in reading aloud to children and using good reading skills and strategies to stimulate discussion. These skills will include using voice inflection and modulation and good reader strategies, including raising questions while reading, creating a story from pictures, connecting reading with one's own experience and background, making predictions, rereading, and linking new information with information already known. Books such as The Little Red Hen and Tell Me a Story Mama may be used in the project. Thesd are quality children's books which lend themselves to positively developing a child's emerging character and creating a common history for parent and child. Reading with the children at home will be encouraged, and parents at a low reading level will be encouraged to enroll in basic skills classes or sign up for one-on-one tutoring. RSVP will provide many of the volunteers who go into the schools and read the stories to the families, modeling good reader strategies, and encouraging communication. RSVP volunteers who are confined to assisted living centers become involved in the Read With Me program by providing much of the busy -work involved in duplicating craft activities for hundreds of children. The PBS Ready to Learn program has three primary elements: 1) 8 hours each week -day of quality children's programming; 2) value messages during program breaks; prime -time breaks will promote suggestions for parental actions which can assist in learning readiness; 3) a family outreach component to help families take full advantage of the educational and developmental concepts presented during programs. They have as one of their highest priorities "to reach the most vulnerable, at -risk families in the community...." The Ready to Learn Coordinator will work with the parents during her life -skills presentation, encouraging the parents to be interactive with their children even during TV watching. The Lubbock City -County Library will host a library tour as the last session for each school's program, which will be guided by a professional librarian. A part of each library tour is a visit to the circulation desk where the benefits of having a library card are explained. For many of these parents, this Will be their first experience with a public library. Each adult is given an application for a library card for themselves and one for their child. Each family is given a bag containing a free magazine from Lubbock Parent Home & Family, a bookmark, flyers advertising activities for adults, children and families, and additional information about library locations, times and activities. It is anticipated that one-half of all participants will become library users. As a city volunteer -site, the library can expect to gain some volunteers from among the parents, while the parents gain practical skills for the workplace. Children's storytimes will be presented to kindergartners by librarians at each of the 22 Title I Elementary Schools. Every child will receive a free book for their home library, serving approximately 1124 children. 3 New Services (Continued) The LACFL is a non-profit corporation/library literacy program. It currently provides one-on-one tutoring sessions for adult learners, holds one literacy class and three ESL classes, sponsors two Share -a - Book With a Child programs and holds one Tiny Tots Read -a -Lot program. It is also developing a small computer tutoring/lab at the main library two days a week. Parents and children will be bussed from their respective schools to one of four library locations. A Spanish-speaking library staff member will be available during the library tour should any of the participants require an interpreter. While a librarian gives the parents a tour of the library and introduces them to its resources, the children will be in the community room where the trained reading volunteer will read them a story using the reading strategies. After the tour, the parents will join the children for lunch or refreshments. The children will receive a free copy of the featured book and the parents will be given an oral program evaluation and different aspects of the program will be discussed. Parents will be encouraged to fill out library card applications for themselves and their child. They will be given information on continuing library programs and on adult and family literacy programs, which they will be encouraged to sign up for and participate in. LISD school/community liaisons will coordinate with the children's regular teachers and the project coordinator. LISD will also provide the bus transportation for the library tours, space for the project, art supplies for the crafts, and books to be given away at four of the reading sessions. The cost of the books for LISD is figured at 25 books for 22 schools (550 books) at $3.00 per book times 3 sessions at each school, for a total of $4950.00. The books provided by the library for the Children Storytimes is figured at 1124 students times $3.00 per book, for a total of $3,372.00. In addition, the books provided by the project for the library tour are figured at $1,650.00, and the books and other materials provided by the Ready to Learn program are figured at $3,185.00. Personnel (0 - 5 Points) —One Page Which financial staff will administer/oversee the funds. Who will provide the services. How much time will be spent by each position on assigned duties. How do the qualifications of each person relate to their job duties. 3. Personnel. 1) Personnel from the City of Lubbock Accounting Office will administer and oversee the funds for the project. 2) Librarians will present children's storytimes to all of the kindergarten children at each of the 22 Title I Elementary Schools. Professional librarians and library assistants will spend approximately 79 hours preparing for and conducting the library tours. 3) The Library will contract with the LACFL for other personnel. The Executive Director of the Lubbock Area Coalition for Literacy will act as project coordinator and will be responsible for training the volunteers who will be presenting the programs at the schools and during the library tour. The project coordinator is a certified teacher and has worked in the literacy field both as a tutor trainer and an administrator for the past 10 years. With the children's librarian, she will choose and order the books to be given out during the library tours and at the children's storytimes. The project coordinator will also train the tutors who will work with the adult students, coordinate classes and place students with tutors or assign them to appropriate classes. The project coordinator will spend approximately 280 hours on the project. 4) The Volunteer Coordinator has a B.S. in Education and a M.Ed. with Reading Specialization. She has taught Reading and English for LISD and is currently a reading teacher at South Plains College - Lubbock. She also acts as the current volunteer coordinator for the LACFL, paid by the Adult Learning Center, through a grant from Region XVII Education Service Center. The Volunteer Coordinator will coordinate the tours with the volunteers and the school liaisons, as well as coordinate the activities and reporting of the adult tutors and instructors. The Volunteer Coordinator will speak at each school to recruit parents for the adult literacy/ESL programs. The Volunteer Coordinator will also keep receipts for all expenditures for forwarding to the LCCL Secretary for payment from the City Accounting Office and record attendance and compile the data for project evaluations. The Volunteer Coordinator, who is employed by the LACFL, will spend 462 hours on the project. 5) Two adult instructors will each work 128 hours teaching literacy, pre-GED and ESL instruction. The adult instructors are both certified teachers who have been trained to work with adult literacy students. The Lubbock Area Coalition for Literacy is a non-profit 501(c(3) corporation, and although it is not a part of the library as such, it has been housed in Lubbock's main library since its inception in 1989. The library and the literacy office have always maintained a close working relationship —the LCCL Library Director is on the Board of the LACFL; the LACFL Executive Director serves on library committees; the LACFL Administrative Assistant is on the Board of Directors of the Friends of the Library, and both fully support the library's mission and activities. Likewise, some of the library staff serve as volunteers with the Coalition in family literacy programs and adult tutoring programs and fully support the mission and activities of the Coalition. 9. Will comply, as applicable, with the provisions of the Davis. Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 333), regarding labor standards for federally -assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pu­�uan• o the following: (a) institution of environmental ;uality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93- 205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the nationai wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservaticn Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection cf human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act cf 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, cr other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead -based paint in construction cr rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Aucit Act Amendments of 1996 and OMB Circular No. A-133. "Audits of States, Local Governments, and Non-Profrt Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE APPLICANT ORGANIZATION City of Lubbock DATE SUBMITTED March 2, 1999 Standard Form 424B (Rev. 7-97) Baci ASSURANCES - NON -CONSTRUCTION PROGRAMS Attachment G OMB Approval No. 0348-c-o 4 Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewin; instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions fo; reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project cost) to ensure proper planning, management and completion of the project described in this application. 2• Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4• Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5• Will comply with the Intergovernmental Personnel Act of 7 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps: (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office ano Treatment Act of 1972 (P.L. 92-255), as amended. relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse ana Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, 0) the requirements of any other nondiscrimination statute(s) which may apply to the application. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally -assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. Previous Ed(tlon Usable Standard Form 424E (Rev. 7-97) Authorized for Local Reproduction Prescribed by OMB Circular A-102 Timetable (0 - 5 Points) —One Page Present a timetable for project activities within the fiscal year, include: A list of activities with a date by which they will be accomplished; verification that facilities will be available and that equipment and materials will be delivered in time; explain how the staff will be hired and trained in time to perform the listed services. 4. Timetable. August 1999 — Training of volunteers will be held; coordination with school liaisons will begin. Books for the library tour sessions and storytimes for the first semester will be chosen and ordered. September 1999 - December 1999— The "Read With Me" programs will be conducted in the first 11 Title I elementary schools. A total of 5 programs will be held at each school, including the library tour. September 1999 — December 1999—Lubbock City -County Library librarians will visit 11 of the Title I elementary schools with a storytime and free book for each kindergarten child. September 1999 — December 1999—Adult literacy and ESL classes will be held. November 1999-December 1999 — Library tours for the first 11 schools will be held. December 1999 - Evaluations will be compiled for a mid -project report. Books for the library tour sessions for the second semester will be chosen and ordered. January 2000 — Training of additional volunteers for the 2nd semester will be held. Storytimes, conducted by the librarians, will begin. "Read With Me" programs will be conducted in the remaining 11 Title I elementary schools, with a total of 5 programs in each school, including the library tours. January 2000 — May 2000— The "Read With Me" programs will be conducted in the remaining 11 Title I elementary schools. A total of 5 programs will be held at each school, including the library tour. January 2000 — May 2000—Lubbock City -County Library librarians will visit 1 I of the Title I elementary schools with a storytime and free book for each kindergarten child. January 2000 — May 2000—Adult literacy and ESL classes will be held. April 2000 - May 2000 — Library tours for the remaining 11 schools will be held. July 2000 - Final evaluations will be compiled for a final report on the project. Objectives (0 - 10 Points) —One Page Set achievable, measurable objectives. Describe how the objectives will demonstrate expanded library services. Present a method to collect the data. Objectives. The purpose of this project is to develop a Family Literacy Program which places equal emphasis on teaching both adults and children to read, including intergenerational reading activities that will meet the following goals: Goal 1: Increase the children's participation in literacy events in the community and increase the availability of books and other printed materials in the home. Objectives: "Introduce the adults and children to the City's library system by a field trip to a library, to register 25 adults and children in the library's family learning center/computer lab. **To have at least. 50% of the participating families secure library cards and become library users. **Utilize technological media usage in the family learning center for both parents and children to increase their reading, writing, math and science skills. "Increase the outreach services of the library by holding storytime for the children in kindergarten at 22 Title I schools. Statistics will be generated through tracking of individual library card usage by circulation staff. Goal 2: Encourage parents to actively participate in their children's educational development. Objectives: **Recruit 25 families per campus at 22 Title I schools "Encourage adult participants to become educational role models and to take an active part in their children's educational development **To reach the most vulnerable, at -risk families Sign -in sheets kept by the LISD liaisons will track the number of attendees, and oral assessments will be made at the end of the program. goals. Goal 3: Introduce parents to programs to improve their reading skills or meet other educational Objectives: **To provide educational opportunities for adults with the LACFL library literacy adult learning program using one-on-one tutoring sessions at library locations, or classes for literacy, pre-GED, GED, or ESL instruction, and referral to other agencies when appropriate. **To recruit 25 - 50 adults who will enroll in adult education programs. **To increase the reading skill level of 20 - 30 adults through adult literacy programs. Records kept by the volunteer coordinator will show how these objectives have been met. Goal 4: Provide more opportunities for children to develop pre -reading and language skills. Objectives: "Provide 1674 books to participating families and provide a sound introduction to good literature that can be continued in the home. **Intr.oduce participating families to the PBS Ready to Learn initiative. **Increase the amount of time parents spend reading with their children at home. Surveys at the end of the program will demonstrate these statistics. 7 Reaching the Hard -to -Reach (0 - 10 Points) —One Page Submit a plan for: Introducing the new library services to traditionally hard -to -reach non -users; publicizing and communicating the new services. G. Reaching the Hard -to -Reach. Participants will be recruited through the school district's regular back -to -school activities bulletin, flyers sent home with students, flyers sent to project area churches for inclusion in church bulletins, and other media sources, such as radio and television community calendars. The Library hosts a web site on the internet, with a link to the LACFL's home page. These programs will be posted to both well in advance as a "coming attraction." A schedule will be posted as soon as it is available, to both of these web sites, as well as the LISD web page. Public service announcements will be sent to these Lubbock papers: the Lubbock Avalanche - Journal, Southwest Digest, West Texas Hispanic News, El Editor and South Plains Catholic. However, experience in our community has shown that it is wise to buy some "paid" newspaper advertising. Funds for these ads have been included in the budget. The targeted areas host four community health centers. Stacks of colorful flyers will be delivered to these health centers before the beginning of each semester. The Library Public Service Director, the Coalition Executive Director and the Volunteer Coordinator will secure public speaking engagements in the targeted neighborhoods, which will likely include school PAT groups, church groups and others. Flyers will also be handed out at meetings of the "Women's Empowerment Project" Advisory Board. The members of this board are connected to groups which work with a large percentage of households in the target area. i Expenses Justified (0 - 10 Points) —One Page Fully justify the budget by describing every item included in each budget category and how each item will contribute to the new services. Give sources for the costs—city/county pay classification for staff, city/county bid list for equipment, etc. Explain why the costs are reasonable to achieve project objectives. Expenses Justified. Contractual Services: Project Administrator/Trainer: $16.79 per hour for 250 hours = $4,200 Volunteer Coordinator: $14.38 per hour for 462 hours = 6,641 Two Adult Instructors: $16.40 per hour for 256 hours = 4,200 Supplies: Books: 25 books x 22 schools x $3.00 per book = 1,650 Books: 1124 x 22 x $3.00 per book = 3,372 Copying and Printing expense: 1,471 Adult Materials for Literacy/ESL: 1,500 Portfolios and other supplies 500 Other: Advertising: 2,000 Indirect Charges: In -direct Costs: City of Lubbock 9.03%: 2,305 TOTAL: $27, 83 9 Other Funding Sources: Personnel: Librarians-79 hours @ $17 per hour $1,343 Other Library Staff-39 hours @ $9.50 per hour 370 RSVP Volunteers 18 @ $13 per hour 234 22 school/community liaisons x 3 hours @ $7.50 495 44 Volunteers to read @ 13.00 1144 15 one-on-one tutors to work with adult students @13 6240 (2 hrs. per week x 32 weeks) Travel: Bus Transportation: 22 @ $70 = 1540 Equipment/Property: Facilities: Meeting Room at $25 x 22 = 550 LISD Classrooms at $25 x 22 = 550 Supplies: LISD Title I —Books 25 x 22 x $3 = 4950 Other copying expense = 1000 KTXT-TV Books and supplies = 3185 TOTAL: $21,601 9 Adequacy of Resources/Future Funding (0 - 15 Points) —One Page Describe the local resources that will be used to support this expansion of services during the grant year. Submit estimated costs for continuing the expanded services next year. Explain how the library will assume the costs for continuing the services in the future. Adequacy of Resources. The project will be held in existing facilities belonging to the City of Lubbock or the Lubbock Independent School District. Accountability tools and procedures are already in place at both the library and the literacy office. A small computer lab (4-5 older model computers) is being established for client use in the literacy office area of the Lubbock City -County Library, to train adult students. LISD Title I schools have or will supply the required craft materials. Volunteers will be recruited from the rolls of RSVP volunteers, from current LISD volunteers and from the community at large. The library literacy program will provide trained volunteer tutors to work with the adult literacy/ESL students. If the project proves successful, other grant opportunities will sought to enable the library to continue this expanded family literacy service. Evaluation (0 - 10 Points) —One Page Present a survey instrument or other method to count the number of new users and measure the effectiveness of the new service. If the project proposes to educate individuals, describe educational outcomes and their measurement. Evaluation. The library will track the number of new library cards issued to participants, the number of participants who sign up for the Family Learning Center, the number of participants who enroll in the library's Family Learning Center's GED prep classes, the number of participants who signed up for the library volunteer program to obtain work experience, and library card usage for program participants for an indication of use of circulating materials. The progress of any library volunteers for work experience will be assessed using a modified performance review. A Reading Attitude Survey, provided by LISD, for both pre- and post -program will be distributed for the parents to fill out. The Coalition will have an oral evaluation in Q&A format to test the effectiveness of the overall project, and will pre -and post-test each new adult student using the San Diego Quick Test and the TABE. Some of the questions which these evaluation tools should answer are: 1. How many families were recruited from the 22 schools? 2. How many adults participated? 3. How many adults and children attended the library tours? 4. How many applied for library cards? 5. How many returned to use the library after the field trip? 6. How many registered to use the Family Learning Center or the literacy computer lab? 7. Do these adults feel that their attitude toward education has changed? 8. Have the attitudes of adult participants toward television programs changed? 9. Did the participating families spend more time watching quality educational television programming? 10. Have the adult participants acquired additional awareness of healthier eating habits and their value to the family? 11. Were 1674 books provided to participating families? Were these books of a quality to be considered good literature for children? 12. Did parents increase the amount of time they spend reading to their children. 13. Were adult participants recruited for educational opportunities or referred to other agencies? How many? 14. Did adult participants increase their. reading skill level through adult literacy programs? 15. Have reading, writing math or science skills of participants improved because of the use of technological media in the Family Learning Center or the literacy computer lab? RSVP` RETIRED ,l SENIOR VOLUNTEER PROGRAM Sponsored By Texas Tech University / College of Human Sciences Box 41102. Lubbock, Texas 79409-1162 Phone: (806)-+2-2-423 • FAX: (806)-i2-1639 February 22, 1999 TSLAC ATTN: Special Grants Program P.O. Box 12927 Austin, TX 78711 To Whom It May Concern: The Retired & Senior Volunteer Program of Texas Tech University will support the collaboration of the Lubbock City -County Library, Lubbock Independent School District, Lubbock Area Coalition for Literacy and KTXT-TV in a partnership to obtain a grant from the TSLAC Special Grants Program, Library Development Division. The RSVP office will solicit senior citizens (55 years of age or over) to provide volunteers to read with children and work with their parents attending library tours as a part of the "Read With Me" sessions. RSVP has been proud to work with the Lubbock City -County Library and the library literacy program since its inception. The Library/Coalition for Literacy has formed community partnerships with other businesses and groups involved in literacy, truly getting "more bang for the buck" by utilizing all available resources. It has been a far- reaching program, advancing the level of literacy in the older as well as younger members of the Lubbock community. Sincerely, _ Bonne Phillips Director LUBBOCK INDEPENDENT SCHOOL DISTRICT FEDEPALPACGRAMS T0.GPMONE 806/7$6.1196 FAX 806/766.1253 February 23, 1999 TSLAC ATTN: Special Grants Program P.O. Box 12927 Austin, TX 78711 RE. TSLAC Special Grants Program, Library Development Division To Whom It May Concern; The Lubbock Independent School District will support the collaboration of the Lubbock City -County Library, The Retired &, Senior Volunteer Program of Texas Tech University, Lubbock Area Coalition for Literacy and KTXT-TV in a partnership to obtain a grant from the TSLAC Special Grants Program, Library Development Division, The Lubbock Independent School District, Federal Programs will provide space, staff for coordination of meetings, and transportation in the program of reading with children and work with their parents attending library tours as a pert of the "Brad With Me" sessions. The partnership between the school district and the Lubbock City -County Library and the library literacy program is growing as we strive to promote more intense family literacy. We know each year we are reaching more families, building stronger literacy habits, building community friendships as we do intergenerational mentoring, and getting better utilization of our resources as we collaborate. Of course, the .best satisfaction comes when we watch families with minimal literacy slaps become comfortable and familiar with the resources available to them in the community. This program promotes this in a very nonthreatening format, Sincerely, Ann Hannel Title I Parental Involvement Specialist cc: Ann Graves Larry Muuicaa Paula Imes CURTIS CULIM1IELL. Eci.D., SUPERINTENDWT DISTRICT OFFICE& 1628 19Tr1 STge6-r, LUBBOCK, TEXAS 78401.4995 TELEPHONE 606766.1000 (FAX 806/766-1037) TEXAS TMTY U iy I V E R S KTXT-TV, Channel 5 Educational Television Box 42161 Lubbock. TX 79409-2161 (8o6)742-2209 February 26, 1999 To: TLAC Special Grants Program PO Box 12927 Austin TX 78711 Regarding: "Read with Me" project It is with great enthusiasm that I write this letter of support for the collaborative effort of the Lubbock City -County Library, the Texas Tech Retired & Senior Volunteer Program, the Lubbock Area Coalition for Literacy and the Lubbock Independent School District. This year I have had the opportunity to participate in a small experimental model of this program and have been delighted with the responses of parents, children, and school teachers/administrators. The "Read with Me" project is a perfect partner for our station's Ready to Learn (RTL) outreach initiative. The RTL program encourages parents to interact with their children in the home with reading experiences and activities connected with what they see on television. TV is a pervasive presence in most homes and parents feel very comfortable with television. It is usually a new concept that they should be particular about what their children watch, interact with their children while viewing and then expand that learning. Reading and learning are fun and psychologically powerful when experienced by the very young child in the home environment. KTXT-TV furnishes workshop participants with First Books, activity books and other materials that encourage good family interaction and learning. It would be most rewarding to see the "Read with Me" project expanded to empower more area families to make reading and learning together a common happening in their homes. Sincerely, , �?z �-- X k, " / Christine Hobbs, Ph. D. Manager of Instructional TV & Ready to Learn Coordinator lir /:7i1)::1//ir�rtufirc Actin n 111stitrrtiorr L) �- LUBBOCK AREA COALITION FOR LITERACY 1306 9th Street / Lubbock, Texas 79401 747-READ February 24, 1999 TSLAC Attn: Special Grants Program P. O. Box 12927 Austin, TX 78711 The Lubbock Area Coalition for Literacy fully supports the collaboration of the Lubbock City -County Library, Lubbock Independent School District, Retired & Senior Volunteer Program of Texas Tech University and KTXT-TV in a partnership to obtain a grant from the TSLAC Special Grants Program, Library Development Division. LACFL has been a library -based literacy program since its beginning. We have formed many partnerships with other business and groups in the area. By sharing resources and experience, we can accomplish more than if we worked alone. Literacy for parents and children is vital to their individual development and to the future development of our community. Sincerely, Leigh McPhaul Executive Director LM:kk "Read To Achieve" UNIFORM STATISTICAL REPORT INSTRUCTIONS This is a standard reporting form for library statistics. The Texas State Library and Archives Commission uses these statistics to report to the Texas Legislature and the U.S. Dept. of Education on library activities sponsored by the Texas State Library. The End -Of -Year Targets were taken from your grant application; you must report on those targets. We ask that you report on all categories that apply, even those where an end -of -year target is not shown. FOR LINES 1-5, REPORTS ARE REQUIRED ON ALL MATERIALS PURCHASED WITH GRANT FUNDS. Line 1: Books received. A monographic volume is a "physical unit of any printed, typewritten, handwritten mimeo- graphed, or processed work contained in one binding, or portfolio, hardbound or paperbound, which has been cataloged, classified, and/or made ready for use." Under this definition, the Books in Print and the Subject Guide to Books in Print would be counted as seven volumes or seven pieces of library material. Line 2: Subscriptions received. Count the number of periodical, magazine, and newspaper subscriptions ordered (a one-year subscription = 1). Line 3: Videocassettes received. Report the number of videocassettes purchased with grant funds. Line 4: Microforms received. For periodicals and newspapers on microform, count the number of volumes (years). For monographs on microform, count the number of volumes. For any other publications on microform, count the number of volumes or years, if possible. In the case of census records on microfilm, it will be necessary to count the number of rolls. In the case of business services or other such information on microfiche, substitute the number of titles. Line 5: Other materials received. Count any library materials (e.g., audio cassettes, art prints, filmstrips, micro- computer software for public use, etc.) which are not specified above. Exclude equipment, catalog card sets, and supply items. Line 6: Pieces of publicity distributed. Include the total number of pieces of promotional, public relations, and other printed materials which the grant program distributed. Posters, book bags, bookmarks, brochures, flyers, news releases, bumper stickers, buttons, signs, and stationary produced by the grant should be included. LINES 7 AND 7A SHOULD BE FILLED IN IF THE GRANT PROJECT PROVIDES FORMAL TRAINING FOR STAFF AND VOLUNTEERS. LINES 8-9 NEED BE FILLED IN ONLY BY PROGRAMS PROVIDING LITERACY AND ESL INSTRUCTION. Line 7: Number of student hours in training sessions. Enter on this line the number of hours of instruction provided in training tutors, staff, and volunteers, multiplied by the number of tutors, staff and volunteers who attended the training sessions. Line 7A: Number of persons attending training sessions. Enter on this line, the number of persons attending sessions. This measure is not limited to the number of unique individuals; rather, it is a head count of all persons attending each session. Line S: Number of student hours in literacy or ESL sessions. Enter on this line the number of hours in which students and instructors met in tutoring or class sessions multiplied by the number of students who attended those sessions. Include here all kinds of literacy -related classes, like reading -readiness, family literacy, etc. Line 9: Number of persons attending literacy or ESL sessions. Enter on this line, the number of persons participating in tutoring or class sessions. This measure is not limited to the number of unique individuals; rather, it is a head ccunt of all persons attending each session. LINES 1 0-13 ARE ALL ACTIVITIES WHICH LIBRARIES COUNT. HOWEVER, FOR THE PURPOSES OF THIS FORM, USE ONLY THE PORTION OF THESE ACTIVITIES WHICH CAN BE ATTRIBUTED TO THE GRANT PROJECT. Line 10: Materials circulated. If the grant project establishes a special collection which may be kept separate from the main co'lection, or if the grant project purchases library material which may be counted separately, then enter here the circularun of that material. Also enter here, if practical, the number of materials circulated to target groups. Line '': Persons attending special programs. If the grant project sponsors and presents cultural exhibits, puppet shy special topic crograms, displays, or workshops , -)r the public, report here the number of persons who attended the:. ;vents. If the grant program arranges and invites individual or group visits to the library, report the number of visitors. Line 12: Reference questions handled. If the grant project offers reference services or information and referral services, report here the number of questions answered and the number of referrals made. Line 13: Library cards issued. Report here the number of library cards issued to new patrons which can be attributed to this grant program. Appendix Special Project Grants UNIFORM STATISTICAL REPORT Library Lubbock City County Library Date February 25, 1999 End -of -Year QUARTERS Total Percent of Target 1 2 3 4 To -Date Target Attained To -Date MATERIALS ACQUISITION (Reports are required on all materials purchased with arantfunds.) TECHNICAL ASSISTANCE LITERACY, ESL SEAP""ONS, CLASSES PROGRAM SERVICES See Instructions on Back