Loading...
HomeMy WebLinkAboutResolution - 2001-R0105 - Architectural Services Agreement - Parkhill, Smith & Cooper, Inc. - 04_12_2001Resolution No. 2001—RO105 April 12, 2001 Item No. 32 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Amendment No. 4 to an Architectural Services Agreement, dated June 15, 1998, between the City of Lubbock and Parkhill, Smith & Cooper, Inc., and related documents. Said Amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 12th day of April , 2001. U� l rDY S N, ATTEST: Rebecca. Garza City Secretary ;APP; VED AS TO CONTENT: G.` Smith`,'R.A. F 1 li _es Manager APPROVED AS TO FORA: William de Haas Contract Manager/Attorney Dh/Ccdocs/AmendmentNoA, Parkhill,Smiith,Cooper.res March 20, 2001 Resolution No. 2001—RO105 April 12, 2001 Item No. 32 AMENDMENT # 4 TO PROFESSIONAL SERVICES CONTRACT STATE OF TEXAS § COUNTY OF LUBBOCK § This amendment, (the "Amendment"), effective as April 12, 2001, ("Effective Date"), is by and between the City of Lubbock, ("City"), a Texas municipal corporation, and Parkhill, Smith & Cooper, Inc., a Texas corporation ("Architect"), WITNESSETH WHEREAS, the City did enter into a Contract (Original Contract) with Architect on June 15, 1998 for the provision of Architect's services for phase I of the renovation of Police Square facility at 916 Texas Avenue; and WHEREAS, the City and Architect have determined it is to their mutual benefit and advantage to amend those portions of the Original Contract set forth herein; and NOW THEREFORE, for and in consideration of the terms, covenants and conditions set forth in this Contract, the City and Architect hereby agree as follows: ARTICLE L ORIGINAL CONTRACT The Original Contract is set forth as Exhibit "A" attached and incorporated herein by reference as if fully set forth here. ARTICLE IL BASIS OF COMPENSATION Article II, Section 11.2.1 of the Original Contract is amended to add the following: Additional Design Services for phase III renovation —Police Administration $30,216.00 Additional Design Services for phase III- Municipal Court renovation $ 7,736.00 1 City of Lubbock/Parkhill, Smith & Cooper, Inc. Amendment #4 ARTICLE III. SCOPE OF ARCHITECTS SERVICES Architect shall provide architectural design services for Phase III of the Police Square Renovation at 916 Texas Avenue. This project is a continuation of the Phase II renovation. The architectural design services for Police Administration shall include but not be limited to the renovation of the second floor of the southeast corner of Police Square to provide new offices for Police Administration and a portion of the Investigation Department. The renovation will occur in the areas formerly occupied by Parks Administration and LP&L Engineering. The architectural design services for Municipal Court shall include but not be limited to the renovation of the southwest corner of Police Square to provide a courtroom and elevator. ARTICLE IV. MISCELLANEOUS All other provisions contained in the Original Contract shall remain in full force and effect and not be affected by this Amendment. EXECUTED as of the Effective Date hereof. CITY OF LUBBOCK PARKHILL, SMITH & COOPER, INC. jb� By: Windy Sitl%n C. Clayton Y ager Mayor President ATTEST: Rebecca Garza, City Secretary 2 City of Lubbock/Parkhill, Smith & Cooper, Inc. Amendment #4 APPROVED AS TO CONTENT: ith Facilities Manager William de Haas Competition and Contracts Manager 3 City of Lubbock/Parkhill, Smith & Cooper, Inc. Amendment #4 T d E A M E R I C A y I N S T I T U T E O F A R C H I T E C T EXHIBIT A Resolution No. 5941 Item No. 17 June 25, 1998 Resolution No. 2001—R 0105 AIA Document B151 Abbreviated Form of Agreement Between Owner and Architect for Construction Projects of Limited Scope 1987 EDITION THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES. CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATIO.v. AGREEMENT made as of the 15 th day of June in the rear of Nineteen Hundred and ninety-eight. BETWEEN the Owner: City of Lubbock (game and address) P.O. Box 2000 Lubbock, TX 79457 and the Architect: Parkhill, Smith & Cooper, Inc. (game and address) 4010 Avenue R Lubbock, TX 79412 For the following Project: (include detailed description of Pmject. location. address and scope.) A :Master Plan, building survey record plan and phase one renovation of Municipal Square facility at 916 Texas Avenue further described in Appendix A. The Owner and Architect agree as set forth below. Copyright il)'4. 19'8. CSC 198" by The American institute of Architects. 1-':35 New fork Avenue. N %X'.. %Vashington. D.C.:000o Reproduction of the material herein ur substantial quotation of its provisions without written permtsskm of the AIA violates the copyright laws of the united States and will he subject to legal prosecution. AIA DOCUMENT B151 • AHHREVI ATED OWNER•A RCH ITECT AGREEMENT • THIRD EDITION •AIA • 149' THE Aa1ERI(:AN 1NSTITI!TF. OF ARCHITECTS, 1'(� tF,VC }ORK A�'F.Nt'E. V lY'. VL'AS}llN(:TO�. U C' _'INNx. B151-1987 1 WARNING: Unlicensed photocopying violates U.S. copyright taws and is subject to legal prosecution. Ccl� WE 1A TERMS AND CONDITIONS OF AGREENIENT BETWEEN OWNER AND ARCHITECT ARTICLE 1 ARCHITECT'S RESPONSIBILITIES 1.1 ARCHITECT'S SERVICES 1.1.1 The Architect's services consist of those services per- formed by the Architect, architect's employees and Architect's consultants as enumerated in Articles 2 and 3 of this Agreement and any other services included in .Article 12. 1.1.2 The Architect's services shall he performed as expedi- tiously as is consistent with professional skill and care and the orderly progress of the Work. 1.1.3 The services covered by this Agreement are subject to the time limitations contained in Subparagraph 11.5.1. ARTICLE 2 SCOPE OF ARCHITECT'S BASK SERVICES 2.1 DEFINITION 2.1.1. The Architects Basic Services consist of those described under the three phases identified below, anv other services identified in Article 12. and include normal structural, mechani- cal and electrical engineering services. 2.2 DESIGN PHASE 2.2.1 The Architect shall review with the Owner alternative approaches to design and construction of the Project. 2.2.2 'Based on the mutually agreed -upon program. schedule and construction budget requirements. the Architect shall prepare, for approval by the Owner, Design Documents con- sisting of drawings and other documents appropriate for the Project, and shall submit to the Owner a preliminary -.1'...­.- 1 11 • opinion of probable construc— tion cost. 2.3 CONSTRUCTION DOCUMENTS PHASE 2.3.1 Based on the approved Design Documents, the architect shall prepare. for approval by the Owner, Construction Docu- ments consisting of Drawings and Specifications setting forth in detail the requirements for the construction of the Project and shall advise the Owner of .iny adjustments to previous preli ri n• . opinion of rc le construction cost. E3.2 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. pinion ofprobable 2.3.3 Unless provided in ArticCe 12. the Architect, following the Owner'. approval of the Construction Documents and of the latest Construction Cost, shall assist the Owner in obtaining bids or negotiated proposals and assist in awarding and preparing contracts for construction. 2.4 CONSTRUCTION PHASE —ADMINISTRATION OF THE CONSTRUCTION CONTRACT 2.4.1 The .Architect's responsibility to provide Basic Services for the Construction Phase under this Agreement commences with the award of the Contract for Construction and terrrunates at the earlier of issuance to the Owner of the final Certificate for Payment or 60 days after the date of Substantial Completion of the Work. 2.4.2 The .Architect shall provide administration of the Con- tract for Construction as set forth below and in the edition of AIA Document A201, General Conditions of the Contract t;)r Construction, current as of the date of this Agreement. 2.4.3 Duties, responsibilities and limitations of authority of the Architect shall not be restricted, modified or extended w-fthotlt written agreement of the Owner and Architect with consent of the Contractor, which consent shall not be unreasonabi( withhcid. 2.4.4 The Architect shall he a representative of and shall adyi�c and consult Nyith the Owner (1) during construction until fits:;: payment to the Contractor is due and (2) as an Additional �,er- vice at the Owner's direction from time to time during the cor- rection period described in the Contract for Construction. 2.4.5 The Architect shall visit the site at intervals appronriatr to the stage of construction or as otherwise agreed by :he Owner and Architect in writing to become generally farllt:iar with the progress and quality of the Work compieted and t,) determine in general if the \t'ork is being performed in a maa- ner indicating that the Work when completed will he in accor- dance with the Contract Documents. However. [he Architect shall not be required to make exhaustive or continuous tin -one inspections to check the quality or quantity of the Work. On the basis of on -site observations as an architect, the .Architect shall keep the Owner informed of the progress and quality tit the Work. and shall endeavor to guard the Owner against defects and deficiencies in the Work. (.Dore exlensive Sao, C�` l representation mctr he agived to as cut 4dditiona1 S(Wt'h(!. cG. described in Parch ntpb ,3.?.) In general site visits shall average twice monthly. 2.4.6 The Architect shall not have control over or charge of and shall not be,responsible for construction means, metho(i<. techniques. sequences or procedures. or for safety precautions and programs in connection with the Work, since these are solely the Contractor's responsibility under the Contract for Construction. The Architect shall not be responsible for the Contractor's schedules or failure to carr- out the Work in accordance with the Contract Documents. The Architect shall not have control over or charge of acts or omissions of the Contractor. Subcontractors. or their agents or employees. or of any other persons performing portions of the Work. 2.4.7 The Architect shall at all times have access to the Work wherever it is in preparation or progress. 2.4.8 [lased on the .Architect's observations tend evaluations of the Contractor's Applications for Payment. the Architect shall review and certify the amounts due the Contractor. 2.4.9 Tile .Architect's certification for payment shall consntutc a representation to the Owner. hosed on the Architect �, � 0i ,vr vat ions at the site as provided in Subparagraph 2.4.S and on the AIA DOCUMENT 8151 • ABBREN'IATED UacVER-AK(:I IITF.CT AGREE\tE.NT • THIRD EDiTiOX • AIA= • •(. 198- THE .AMERICAN INSTITUTE of ARCHITECTS. 1-k, NFW PORK .kVE.Nt'E, NVC_ WASHINGTON. DC. _'(XXKI 8151-1987 2 WARNING. Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. ARTICLE 5 CONSTRUCTION COST 5.1 DEFINITION 5.1.1 The Construction Cost shall be the total cost or esti- mated cost to the Owner of all elements of the Project designed or specified by the Architect. 5.1.2 The Construction Cost shall include the cost at current market rates of labor and materials furnished by the Owner and equipment designed, specified. selected or specially provided for by the Architect, plus a reasonable allowance for the Con- tractor's overhead and profit. In addition, a reasonable allow- ance for contingencies shall be included for market conditions at the time of bidding and for changes in the Work during construction. 5.1.3 Construction Cost does not include the compensation of the Architect and Architect's consultants. the costs of the land. rights -of -way, financing or other costs which are the respon- sibility of the Owner as provided in Article I. 5.2 RESPONSIBIUTY FOR CONSTRUCTION COST 5.2.1 It is recognized that neither the .Architect nor the Owner has control over the cost of labor, materials or equipment, over the Contractor's methods of determining bid prices. or over competitive bidding, market or negotiating conditions. Accord- ingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from any estimate Of Construction Cost or evaluation prepared or agreed to by the Architect. 5.2.2 No fixed limit of Construction Cost shall be established as a condition of this Agreement by the furnishing, proposal or establishment of a Project budget. unless a fixed limit has been agreed upon in writing and signed by the parties hereto. Fixed limits. if any. shall be increased in the amount of an increase in the Contract Sum occurring after execution of the Contract for Construction. 5.2.3 Any Project budget or fixed limit of Construction Cost may be adjusted to reflect changes in the general level of prices in the construction industry between the date of submission of the Construction Documents to the Owner and the date on which proposals are sought. 5.2.4 If a fixed limit of Construction Cost is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall: .1 give' written approval of an increase in such fixed limit: .2 authorize rebidding or renegotiating of the Project within a reasonable time: .3 if the Project is abandoned, terminate in accordance with Paragraph 8.3: or .4 cooperate in revising the Project scope and quality as required to reduce the Construction Cost. 5.2.5 if the Owner chooses to proceed under Clause SZ.4.4. the Architect. without additional charge. Shall modify the (:on - tract Documents as necessary to comply with the fixed limit. if established as a condition of this Agreement. The modification of Contract Documents shall be the limit of the Architect's responsibility arising out of the establishment of a fixed limit. The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is commenced. ARTICLE 6 USE.OF ARCHITECTS DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS 6.1 The Drawings, Specifications and other documents pre- pared by the Architect for this Project are instruments of the Architect's service for use solely with respect to this Prolec;. and the Architect shall be deemed the author of these docu- ments and shall retain all common law. statutory and other reserved rights, including the copyright. The Owner shail F>e permitted to retain copies, including reproducible copies. of the Architect's Drawings, Specifications and other documents for information and reference in connection with the Owner s use and occupancy of the Project. The Architect's Drawinv_,�. Specifications or other documents shall not he used by the Owner or others on other projects, for additions to this Prolec: or for completion of this Project by others, unless the Architcc: is adjudged to be in default under this Agreement. except hr agreement in writing and with appropriate compensation to the Architect. 6.2 Submission or distribution of documents to meet offid- regulatory requirements or for similar purposes in connection, with the Project is not to be construed as publication in derou- tion of the Architect's reserved rights. l7TQfTT WFL- - ARBI-TRATI9N C par • s to this Agreement arising out of or relating to this Ag e meet breach thereof shall be subject to and decided b arh tratiOn i accordance with the Construction Indu�ItN\/rlomanhi hltra tion Rules f the American Arbitration Associationd :n effect unless a parties mutually agree othermis ini- tion arising out for relating to this Agreements all indudc. i)v consolidation, jot der or in any other man r, an additional person or entity no • party to this Agreem it, except by %writ- ten consent containing a specific refere e to this Agrcemcr.: signed by the Owner. A Itect, and a other person or entit sought to be joined. Cons ni to ar ration involving an a(hli- tionai person or entity shall'no nstitute consent to arbitra- tion of any claim, dispute ( - )ther matter in question not described in the written co nt.�The foregoing agreement to arbitrate and other agree nts to arbitrate with an additional person or entity duly c sented to M• e parties to this Agree- ment shall be specific- y enforceable in cordance with appii- cable law in any co rt having jurisdiction , ereof. 7.2 in no even all the demand for arbitrate be made after the date wh institution of legal or equitabl proceedings ba/onclaim, dispute or other matter inque tion would bethe applicable statutes of limitations. 7.d rendered by the arbitrator Or arbitrators shall he finment may he entered upon it in accordance *ch ARTICLE 8 TERMINATION, SUSPENSION OR ABANDONMENT 8.1 'This Agreement may he terminated by either Pam' unun not less than seven days' written notice should the other P:1rt- AIA DOCUMENT BISI • lk8HREylATEU UV'XEK .aH(:Htl'ECT:�(;HEE�fE�I • FH1Ht) FTUITION - AIA • 19K- THE AMERV AN INSTITt-TE OF ARCHITECTS. INEW YOHA A\'ENCE, NW. WANHIN(.1ON 1)(. 2000o B151-1987 4 WARNING: Unlicensed photocopying violates U.S. copynght laws and is subject to legal prosecution. 10.3 PAYMENTS ON ACCOUNT OF BASIC SERVICES 10.3.1 An initial payment as set forth in Paragraph 11.1 is the minimum payment under this Agreement. 10.3.2 Subsequent payments for Basic Services shall be made monthly and, where applicable, shall be in proportion to ser- vices performed within each phase of service. 10.3.3 If and to the extent that the time initially established in Subparagraph 11.5.1 of this Agreement is exceeded or ex- tended through no fault of the Architect. compensation for any services rendered during the additional period of time shall be computed in the manner set forth in Subparagraph 11.3.2. forth in Subparagraph. 11.2.2, based on (1) the lowest bona tide bid or negotiated proposal, or (2) if no such bid or proposai is received, the most recent preliminary estimate of Construction Cost or detailed estimate of Construction Cost for such por- tions of the Project. 10.4 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES AND REIMBURSABLE EXPENSES 10.4.1 Payments on account of the Architect's Additional Ser- vices and for Reimbursable Expenses shall be made monthly upon presentation of the Architect's statement of services rendered or expenses incurred. 10.3.4 When compensation is based on a percentage of Con- 10.5 PAYMENTS WITHHELD struction Cost and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of 10.5.1 No deductions shall be made from the Architect's corn - the Project shall be payable to the extent services are per- pensation on account of sums withheld from payments to formed on those portions, in accordance with the schedule set contractors. ARTICLE 11 BASIS OF COMPENSATION The Owner shall compensate the Architect as follows: 11.1 AN INITIAL PAYMENT OF zero Dollars (5 0.00 shall be made upon execution of this Agreement and credited to the Owner's account at final payment. 11.2 BASIC COMPENSATION 11.2.1 FOR BASIC SERVICES, as described in Article 2. and anv other services included in Article 12 as part of Basic Services. Basic Compensation shall be computed as follows: assert hosts o/ compensation. including stipulated sums. multiples or percentages. to d iderrnjp pixeses to tr•hicb partu'ular meaxx4a ey compt- .'anotr apphi% a necessan - Stipulated sum of $ 116,111 distributed as follows: Building Survey and Record Plan in CARD format. $16,390 Master Planning Services $19,953 Basic Architectural and Engineering Services $79,768 for phase I renovation. 11.2.2 Where compensation is based on a stipulated sum or percentage of Construction Cost. progress payments for Basic Services in each phase shall total the following percentages of the total Basic Compensation payable: tArsert ca aaronat phases us appropriate.) Building Survey/Record Plan and Master Planning Services shall be invoiced separately from Basic Services. Design Phase: percent (35 ",>1 Construction Documents Phase: percent (40 ",) Construction PhwidBid Phase percent(25 " 0 Total MLsic Compensation: one hundred percent (10O`„) AIA DOCUMENT B151 • 11515REVIATED O%X'NER-ARCI i1TE(:T A(iREE1FENT • TIIIRD EDITION •CIA' • 't 19H- THE AMERICAN INSTITt'TE OF AlWHITECTS. I"k; NEW )'oRK AVENCE. N.W WASHINGTO N. 1) C. 200W, B151-1987 6 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. 11.3 COMPENSATION FOR ADDITIONAL SERVICES 11.3.1 FOR PROJECT REPRESENTATION BEYOND BASIC SERVICES. :is described its Paragraph ; . compensation -hail computed as follows: At rates shown in Appendix "B". 11.3.2 FOR ADDITIONAL SERVICES OF THE ARCHITECT provided under .article 3 Or identified in :\ruck• 12. compensation ...... be computed as follows: /Inscrl heists "I ce,lryn•rtsarIfm. mchI(If ?+C r'rtles (dari.,u- rrttdlrl,h:e r,t thre(Y !'rrcrn+ne/ 1{lperIw /„r- I'rlmI/,zIL, wI(i rnrp/rn'rrs. chid We) IIIII PrImiprri. wI,I t..,,.. errtpim-c". if required. Iden(tll- spergtc serr'rtes fir trhith prlrlttd(rr- ntt'dR)&L u/ (iwrpe)Isal1,'01 apld1% +/ ur(rs.varI , At rates shown in Appendix "B". 11.3.3 FOR ADDITIONAL SERVICES OF CONSULTANTS, including additional structural. mechanical and electrical enginceratmg vices and those provided under .article i or identified in Article 12 as part of Additional Ser\•ices. a multiple of one point f if teen ( 1.15 ) times the amounts billed to the .architect for such services. acletmh' spettlic firm of crntstdteixrs tit .-irtecle 12. it rrgtnrt-d , 11.4 REIMBURSABLE EXPENSES 11.4.1 FOR REI`IBCRSABLE EXPENSES, as described in Paragraph 10.2. and in\• other items included in Article 12 as Reinthurss ibic Expenses, a multiple of one point fifteen ( 1.15 ) times the expenses incurred by the Archacct.:i:c Architects employees and consultants in the interest of the Project. 11.5 ADDITIONAL PROVISIONS 11.5.1 IF THE BASIC SERVICES covered by this Agreement have not been completed within eighteen ( L8 ) months of the date hereof. through no fault of the Architect. extension of the .architect s services beyond that time sh:aii be compensated as provided in Subparagraphs 10.3.1 and 11.3.2. 11.5.2 Pavments are due and payable ten ( 10 ) days from the date of the ArchitectS invoice. Amounts unpaid thirty (30 ) days after the invoice date shall hear interest at the rate entered below.::r in the absence thereof at the legal rate prevailing from time to time at the principal place of business Of the .architect. assert mire of utterev aArcca upbrt I one percent (1.0) per month t I :curt' fall, (Ind rrgutrcments « micr tilt, /-edema/ Tr'ufh u, Lcndr/,t"A' I surH/r0' daft, turd 1•-t rr ( r•n.tuurr t reda Irma . wd „Ih(•r re1'Ir/aftr„r. al Ill.- r ,u',r<'r .runt . t,, r: rt'tf , prim fpat /1lrtat', r,t htoipie.... Ihv Ir,c cav„r r,/ the i'rr Nrtt and t'1.l'!l here mal'r111(.,1 .1 t• l,trtthi l' ,'I tilt. /!r'„t'11:1W /,(•(I/a h-l!'It ual'te t' �/-, wid 1,,• 4 r, ,rsprtf"Io dt'iruru,. „r'n"drlttutttur, rtu[( dl.r, rrC4Ird1)I rrgrru'vluorlt.. aaalr ra tr)"tffrrr dr.a.,,.,ur. rn' uttu'(•r'. , 11.5.3 The rates and multiples set fortis tier Additional Scr-ic'cs shall he annuail\ adjusted in accord:aticc \\Tth normal �,Aary i(:%:co. practices of the .architect. AIADOCUMENT 9151•ABBRIA]ATEDU\XNV.HAH(.1IIIFAIA(,REFMF.\'1*-II11RD1IUl111)"-"IA- • I').- 711E AIIERIC:AN INti11TI IT OF AH(Ji1TFC.1'�. i-l; \1:V )t1RF A\ENI F. NW. AAll (UM,IO\ 1)(. _nut,, BlSI-1987 % WARNING: Unlicensed photocopying violates U.S. copyright taws and is subject to legal prosecution. ARTICLE 12 OTHER CONOITIONS OR SERVICES tlr isert dest rip t n/t. U( rdlle r s<'r1'1CCs. Wei I(I(1' .'I ddi(irmrd "rt'iCY•s i11c INded )(Wpm Belsit (i anp<•)h-( it it In (Utcl In' n III ic'( t t t f Nl.% tll (hr p<(I'I r)('r I <P1<t Cr'111p<91se 1t 1N 71 tr 1-1) 1. ire hidt'd 1rt tht Agre•<'nK'!1!. ) 1. The architect shall maintain during the course of this contract, a minimum of $1,000,000 in Professional Liability Insurance. 2. All quantities of drawings and reports/specifications, in excess of one complete set to the owner shall be a reimbursable expense. This Agreement entered into as of the day and year first written above. APPROVED AS TO CONTENT: '( ur Gary V. Smith Facility Manager City of Lubbock ATTEST: KAYTPIE DARNELL CIT,V SECRETARY OWNER: Approved as to Form William de Haas Municipal Contracts Attorney 84 R(C-4/G L i SM,TH Coel g 2,Ir✓G. OWNER ATTEST ARCHITECT I /.Si,�rruut rc'l J, ti i S'>Pc�fz�h - r4rHrrr (1'r1r1ter1 u(rrrte curd titlef ISi,�urrltu'cy ',Clayton Yeager President t!'rtutcd name and rifle) 1 1 CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT B151 • ABBREVIATED <>u NER-AROIITECT AGREEMENT • 1'I IIRD EDI 1'Ic )N • AIA - • c ivx- THE AMERICAN iX�T11J'TF. OF ARCHITECTS. 1-i; xeu A YORK VEM'E. Nor.. \CA�,HINGTc)N. uc 20006 B151-1987 8 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. r CITY OF LUBBOCK MEMORANDUM TO: Bob Cass, City Manager FROM: Martha Ellerbrook, Director of Management Services SUBJECT: Agenda Comments for April 12, 2000, City Council Meeting DATE: March 20, 2001 CITY OF LUBBOCK AGENDA ITEM SUMMARY ITEM#/SUBJECT: # Consider a resolution authorizing the Mayor to execute Amendment #4 to an Architectural Services Agreement with Parkhill, Smith & Cooper, Inc., to provide architectural services for Phase III of the Municipal Square Renovations —Police Administration Renovation and the Municipal Courtroom Renovations. BACKGROUND/DISCUSSION A contract was executed with Parkhill, Smith & Cooper on June 15, 1998 (Resolution No. 5941, Item No. 17, 06/25/98) to provide architectural services for the Master Plan and Phase I contract documents for the Municipal Square Renovation capital project (945.9616), which has a current project budget of $2,161,042.00. This amount includes $400,000.00 in additional funding provided in FY 2000-01. Phases I and II are completed. The Municipal Court Renovation project (945.90040) has a current project budget of $282,500.00. Architectural Services Fees for Phase III of this project were based on earlier construction estimates of $775,800 and were agreed upon at $75,670. The revised estimated cost for construction of Phase III, including the Municipal Court renovation, PD Administration Renovation, and the installation of an elevator is $1,164,884.00. Additional fees requested due to additional work related to the increases in the construction budget corresponding to the revised construction cost are $37,952.00. These fees, combined with the original fee amounts to $113,622.00. RECOMMENDATIONS The proposed fee and amendment has been approved by Facilities Management and City Attorney staff. The total cost of basic Architectural Services amounts to $113,622.00 or 9.8% of the total estimated constriction cost of $1,164,884.00, a reasonable percentage for this type of renovation project. Staff recommends that this resolution be approved.