HomeMy WebLinkAboutResolution - 5265 - Agreement - Lubbock County - Laser Imaging, Jury Summonses - 09_10_1996RESOLUTION NO. 5265
September 10, 1996
Item #25
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to
execute for and on behalf of the City of Lubbock an Agreement, and all related documents, by
and between the City of Lubbock and Lubbock County for the City to provide laser imaging of
Jury Summonses. Said Agreement is attached hereto and incorporated in this Resolution as if
fully set forth herein and shall be included in the minutes of the Council.
Passed by the City Council this 10th day of Septe er
Alex "Ty" Cooke, Mayor Pro Tem
ATTEST:
old Willard, Interim City Secretary
APPROVED AS TO CONTENT:
'Tom Tuning,
Managing Director ormation and
Communications Services
APPROVED AS
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September 3, 1996
RESOLUTION NO.5265
September 10, 1996
Item #25
LASER IMAGING OF JURY SUMMONSES AGREEMENT
BETWEEN THE
CITY OF LUBBOCK AND LUBBOCK COUNTY
STATE OF TEXAS
KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF LUBBOCK
WHEREAS, the City of Lubbock (City) and Lubbock County (County) desire to enter into an
agreement for the laser imaging of Jury Summonses according to the following terms:
County will deliver the following to the City's Information Services Department:
A. A data file in a mutually agreed upon format to be imaged onto County jury
summonses provided by the City.
B. A report indicating the number of records contained within each file.
II. City will provide the following services:
A. Variable data imaging of jury summonses.
B. Folding, stuffing and mailing of jury summonses.
C. County agrees to pay City the amount of $ 0.075 perjury summons:
0.010 Jury summons (8.5" X I I" W/Perforations)
0.040 Imaging
0.025 Folding, stuffing and mailing
0.075 Total Unit Cost
D. County agrees to pay City for actual postal charges based on pre-sort discount
rates, currently at $0.274 perjury summons.
E. County will either provide or authorize City to purchase window envelopes. If
purchase made by City, County agrees to pay actual costs of pre-printed return
address window envelopes at the time City incurs the cost.
F. All fees to be paid hereunder shall be paid from current revenues of the party
receiving the services.
Either party may, at its option, terminate this agreement by giving sixty (60) days written notice
to the other party.
County anticipates approximately forty thousand (40,000) summonses will be mailed annually.
County will provide City a weekly file, pre-sorted by zip code, of prospective jurors to serve in
District Courts, County Courts at Law or Justice of the Peace Courts.
City will provide all equipment and qualified personnel necessary to complete the imaging,
folding, stuffing and mailing detailed in Section II above.
City will purchase window envelopes, pre-printed with County return address, in quantities not
less than twenty thousand (20,000) unless otherwise provided by County.
City agrees that every reasonable effort will be made to mail the jury summonses within forty-
eight (48) hours after delivery of report and data tape described in Section I.
City agrees to make necessary minor modifications of text printed on jury summons upon written
request by County at no additional charge. Total annual effort not to exceed four (4) hours.
City will invoice County monthly for all services, postage and envelopes purchased. Invoice will
be mailed to:
Lubbock County
Purchasing Agent
P. O. Box 10536
Lubbock, Texas 79408
County agrees to pay the City within thirty (30) days of receipt of invoice. Payment will be
mailed to:
City of Lubbock
Manager Information Services
P. O. Box 2000
Lubbock, Texas79457
Both parties hereto specify that all payments for the performance of governmental functions or
services under this interlocal agreement will be made from current revenues available to the
paying party as required by Sec. 791.011 of the Government Code.
FURTHERMORE, the City of Lubbock and Lubbock County both understand and agree that this
agreement constitutes and expresses the entire agreement between the parties hereto and shall not
be amended or modified except by written instruments signed by both parties.
LASER IMAGING OF JURY SUMMONSES AGREEMENT - Page 2
EXECUTED this loth day of September , 1996.
L OCK COUNTY
DON McBEATH,
LUBBOCK COUNTY JUDGE
ATTEST:
Lubbock Coiffity Clerk
DGV:da/I-10/A-LSRIMG.doc
April9, 1996
CITY OF
Alex "Ty" Cooke
Mayor Pro Tem
ATTEST:
A4.-ewVz&dV
Bon,-Harold Wil and
X�O Interim City Secretary
APPROVED AS TO CONTENT:
MOA&SC Ow ui-n t'
Sharlett Chowning,
Manager of Information Services
APPROVED AS TO FORM:
Dldn'ald G. Van -diver,
First Assistant City Attorney
LASER IMAGING OF JURY SUMMONSES AGREEMENT - Page 3