HomeMy WebLinkAboutResolution - 2002-R0320 - Resolution To Approve LECD Budget For 2001_02 Fiscal Year - 08_29_2002Resolution No. 2002—RO320
August 29, 2002
Item No. 51
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Resolution to approve
the Lubbock Emergency Communication District Budget for Fiscal Year 2001/2002 and
the L.E.C.D. action in setting the service fee at 5% of the telephone base rate effective
January 1, 2003. Said budget is attached hereto and incorporated in this Resolution as
if fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council this 29th
ATTEST:
Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
14,
Sharlett Chowning (i
Information Technology Manager
APPROVED AS TO FORM:
William de Haas
Contract Manager/Attorney
gs/ccdocs/LECD Budget 2001/2002.res
August 20, 2002
day of August , 2002.
Resolution No. 2002-RO320
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
Table Of Contents
FY 2002-2003 BUDGET
AgencyOverview..............................................:.....................................1
Goals.........................................................................................................7
Budget Narrative
Administrative..................................................................................9
Database.......................................................................................15
LECDQuarterly.............................................................................22
Information Systems......................................................................23
Public Education Program.............................................................25
PSAPSupport................................................................................27
Financial Charts
Chart 1 - Budget Breakdown..........................................................40
Chart 2 - Budget Breakdown/PSAP Support .................................41
Chart 3 - Budget Breakdown/District Operations ...........................42
FY 2002-2003 Revenue Forecast.............................................................43
Chart 4 — Budget Breakdown/Revenue FY 2002-2003..................44
9-1-1 Calls by PSAP.................................................................................45
Chart 5 - 9-1-1 Calls for Service...................................................46
Proposed Budget 2002-2003
LUBBOCK EMERGENCY COMMUNICATION DISTRICT -
PROPOSED
2002-2003
BUDGET
ITEM
ACCOUNT #
TOTAL BUDGET
2001-2002
TOTAL BUDGET
2002-2003
%
CHANGE
LUBBOCK
2002-2003
PLAINVIEW
2002-2003
DESCRIPTION
SALARYIEMPLOYEE EXPENSE
Salaries - Full Time
5010-000
$250,200
$283,742
$265,299
$18,443
Page 2,3,9,1546,18-23,34
Salaries - Part Time
5020-000
$51,075
$20,100
$18,794
$1,307
Page 2,9,25
Retirement Expense
5030.000
$17,300
$16,500
$15,428
$1,073
Page 9
Insurance Benefd
50404W
$36,265
$49,400
$46,189
$3,211
Page 9
Workers' Compensation
50504W
$600
$750
$701
$49
Page 9
TEC - Unemployment
5060-000
$820
$1,300
$1,216
$85
Page 10
FICA - Benefd
5080.000
$22,250
$23,000
$21,505
$1,495
Page 10
Payroll Service
5090-000
$730
$850
$795
$55
Page 10
Pre -Employment Expense
51004=
$5,000
$5,000
$4,675
$325
Page 10
Other Benefds
51104000
$5,000
$5,000
$4,675
$325
Page 10
TOTAL SALARY/EMPLOYEEEXPENSE
$389,240
$406,642
4.21%
. $379,275
$26,367
SUPPLIES
Office/Operating Supplies
60104000
$2,700
$2,700
$2,525
$176
Page 10,15
Other Supplies
60204000
$3,700
$3,5W
$3,273
$228
Page 10
Educational Supplies
6030-000
$1,800
$1,600
$1,496
$104
Page 10,24
Postage
6040.000
$2,100
$2,500
1 $2,338
$163
Page 11.15-16,22
Mapping Supplies
6050.000
$1,000
$4,000
$3,740
$260
Page 11.21
Printing
60704000
$2,700
$2,600
$2,431
$169
Page 11,16,22
TOTAL SUPPLIES
$14,000
$16,900
20.71%
$16,802
$1,099
MAINTENANCE
Office Equipment Maintenance
70104000
$1,000
$1,700
$1,590
$111
Page 11
Computer Equipment Maintenance
7020-000
$11,500
$10,300
$9,631
$670
Page 23-24
Facility Maintenance
7030 000
$2,000
$1,000
$935
$65
Page 11
Small Tools & Equipment
7040-000
$800
$600
$561
$39
Page 11,23
Rent/Lease Machinery .
7050-000
$3,000
$3,300
$3,086
$215
Page 11
TOTAL MAINTENANCE
$18,300
416,900
-7.66%
$15,802
$1,099
OTHER SERVICES/EXPENSES
Rent/Lease Facilities
8010-000
$47,6W
$46,000
$43,010
$2,990
Page 11
Relocation Expense
8011-000
$30,000
$0
$0
$0
Lobbyist Services
8040-000
$4,000
$3,000
$2,805
$195
Page 12
Legal Services
8050.000
$18,000
$10,000
$9,350
$650
Page 12
Accounting Services
8060-W0
$6,000
$5,000
$4,675
$325
Page 12
Public Education
8070-000
$34,315
$36,590
$34,212
$2,378
Page 25-26
Professional Services
8080-000
$9,000
$8,000
.$7,480
$520
Page 12,20,24
Telephone
8090-000
$11,500
$11,000
$10.285
$715
Page 12
Professional Dues and Memberships
81004)00
$1,730
$1,900
$1,777
$124
Page 12
Travel
81104000
$25,700
$21,300
$19,916
$1,385
Page 12,17,26
Training
8120-000
$10,000
$10,000
$9,350
$650
Page 13,17,24,26
Insurance
8130-000
$8,000
$8,000
$7,480
$520
Page 13
Vehicle Expense
81404)W
$12,500
$12,5001
$11,688
$813
Page 13
TOTAL OTHER SERWCE&EXPENSES
1
$218,346
$173,290
-20.63%1
$162,026
$11,264
Proposed Budget 2002-2003
LUBBOCK EMERGENCY COMMUNICATION DISTRICT -
PROPOSED
2002-2003
BUDGET
ITEM
ACCOUNT #
TOTAL BUDGET
2001-2002
TOTAL BUDGET
2002-2003
%
CHANGE
LUBBOCK
2002-2003
PLAIWIEW
2002-2003
DESCRIPTION
CAPITAL
Office Furniture
1210-000
$1,000
$1,000
$1,000
Page 13
Communication Equipment
1220-000
$2,500
$1,200
$1,200
Page 13
Computer Equipment - Capital Improvements
1230-000
$12,000
$8,500
$8,5W
Page 23
Computer Equipment - Replacement
9030-OW
$5,000
$5,000
Page 23
TOTAL CAPITAL
$16,600
$15,700
1.29%
$15,700
SUBTOTAL DISTRICT OPERATIONS
$666,385
$628,432
4.11%
$588,604
$39,828
PROJECTS
Street Signs
9020-105
$7,750
TOTAL PROJECTS
$7,750
TOTAL DISTRICT OPERATIONS
$676,635
$628,432
-6.97%
$588,604
$39,828
EQUIPMENT REPLACEMENT FUND-LECD
9030-100
$12,400
13,106
$13,106
Page 13
PSAP SUPPORT
Other PSAP Support
Recurring Charges
9810-M
$444.200
$544,2o0
$521,969
$22,231
Page 29,30
Maintenance Charges
9830-000
$454,600
- $193,000
$174,487
$18,513
Page 31-33
Telecommunicator Training
9850-000
$11,500
$9,700
$9,100
$600
Page 34
Catastrophic Contingency
9860-000
$100,000
$100,000
$93,500
$6,6W
Page 35
Street Signs 1
9870.000
$8,700
$8,700
Page 36
Equipment Replacement Fund-PSAP
9030-200
$430,000
$430,000
1 $389,688
$40,312
Page 37
Total Other PSAP Support
$1,440,300
$1,285,600
-10.74%
$1,197,444
$88,156
Projects
Wireless Implementation
9020-104
$200.000
$350.000
$350,000
Page 33,38
Technology Funding
9020-106
$492,600
$470,6o0
$460,600
$10,000
Page 38
Wide, Area Computer Network
9020-107
$50,000
PSAP Radio Network
9020-108
$12,000
$12,000
Page 38-39
Central Office Back Up
9020-109
$40,000
$40,000
Page 39
Adm. Strategic Planning
9020-110
$3,000
Total Projects
$746,600
$872,600
17.03%1
$862,600
$10,000
TOTAL PSAP SUPPORT
$2,185,900
$2,158,200
4.27%
$2,060,044
$98,156
TOTAL
$2,861,435
$2,799,738
-2.16%
$2,661,7114
$137,984
Proposed Budget 2002-2003
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
AGENCY OVERVIEW
Background
In 1986 an overwhelming vote of the public approved the creation of the Lubbock
Emergency Communication District. Authority to create the District is provided in
Vernon's Texas Civil Statute 1432e (later codified in Texas Health and Safety
Code Section 772.301 through 772.329, the Emergency Telephone Number Act
for Cities over 20,000.)
The District's mission was to establish the Enhanced 9-1-1 system as the primary
emergency telephone communication system for Lubbock County. All political
subdivisions within Lubbock County assisted in this mission by establishing Public
Safety Answering Points to receive emergency 9-1-1 calls.
The City of Plainview joined the Lubbock Emergency Communication District
through an interlocal agreement in January 1989.
A six member Board of Managers oversees the Lubbock Emergency
Communication District. Two appointments to the Board are made by the City of
Lubbock, one by the County of Lubbock, one by the City of Slaton, one at -large
appointment (made by the other Board Members), and one ex-officio member
representing Southwestern Bell Telephone Company, the primary telephone
service provider in Lubbock County.
Enhanced 9-1-1 operations started within LECD boundaries on January 27, 1989.
Since that time more than 2 million 9-1-1 calls have been handled by the Public
Safety Answering Points (PSAPs) supported by LECD.
The 9-1-1 call taking equipment at each of the PSAPs supported by LECD was
replaced in fiscal years 1999-2000 and 2000-2001. This project replaced
9-1-1 call taking equipment that was installed in January of 1989.
In fiscal year 2000-2001, all of the Wireless Service Providers within the District
began providing Wireless E9-1-1 Phase I Service.
The staff of LECD and the Board of Managers are continually looking forward,
researching equipment, techniques and training to assist the public safety
telecommunicator in doing a better, more efficient job of providing emergency help
to people calling 9-1-1.
Proposed Budget 2002-2003 Page 1
Staff
In addition to the Board of Managers, the District employs a staff of six (6) full time
employees, one (1) part time employee, and has a contract with an employment
agency for the services of one (1) person. In this budget we would like to change
this to seven (7) full time employees and one (1) part time employee.
EXECUTIVE DIRECTOR — Has total oversight of the operation of the District. Is
responsible to the Board of Managers for carrying out the mission of the District.
OPERATIONS MANGER — Is in charge of the day-to-day operations of the
District, including payroll, accounts payable/receivable, PSAP personnel training,
and other responsibilities. Becomes "Acting Executive Director' in the absence of
the Executive Director. Is responsible to the Executive Director.
DATABASE MANAGER — Is in charge of providing addresses in the
unincorporated areas of the County, verifying and correcting the MSAG (Master
Street Address Guide) and supervising the Database Technician and GIS
Coordinator. Database Manager assumes the role of "Acting Executive Director' in
the absence of both the Executive Director and the Operations Manager. Is
responsible to the Executive Director.
DATABASE TECHNICIAN —Works with the Database Manager in the assignment
of addresses in rural Lubbock County. Is responsible for maintaining an accurate
database of the road signs that are purchased by the District and maintained by
the Lubbock County Road Department. Works with the US Postal Service on
address conversions from rural routes to physical addresses. Is responsible to the
Database Manager.
IS TECHNICIAN — Administers the internal computer network, which includes all
hardware and software. Assists staff in the use of computer programs. Plans for
future impact on the computer hardwarelsoftware used internally by the District. Is
responsible to the Executive Director.
PUBLIC EDUCATION COORDINATOR —Administers the District's Public
Education Program. Responsible for creating and purchasing hand out material as
it relates to 9-1-1 use. Coordinates the Road Show Team in making public
presentations at schools, health fairs and other events to spread the word about
the proper use of 9-1-1. This position is a part time position and is responsible to
the Executive Director.
GIS COORDINATOR — Is charged with the. creation and verification of a GPS
accurate street level map. Is assigned to create a centerline map file with accurate
address/block ranges, which will be used by various emergency response
agencies. This position is responsible to the Database Manager.
Proposed Budget 2002-2003 Page 2
RECEPTIONIST/CLERICAL ASSISTANT —Assists Operation Manager with
clerical/receptionist duties. Assists other staff members as necessary with
projects. This position is currently filled through a contract with a temporary
employment agency and is responsible to the Operations Manager. In this budget
we are requesting to make this a full-time non-exempt position.
Proposed Budget 2002-2003 Page 3
Responsibilities
MAINTENANCE OF MSAG —The MSAG (Master Street Address Guide) is the
database that is used to determine to which PSAP 9-1-1 calls should be sent and
which addresses supplied for ALI are validated against.
RURAL ADDRESSING — Lubbock County Commissioners Court made LECD sole
addressing authority for all unincorporated portion of Lubbock County. LECD
coordinates the provision and use of these addresses to all affected parties.
MAP DEVELOPMENT — The centerline map that is being developed will be used
by the PSAPs to locate the 9-1-1 call graphically on a map display. This will be
both wire -line calls and wireless calls. The wireless call location will occur when
Wireless Phase II Service becomes available.
9-1-1 NETWORK —'LECD is responsible for assuring the 9-1-1 network that
transports the 9-1-1 calls is operating properly. LECD accomplishes this by working
closely with SWBT and jointly testing and reporting problems when they occur.
CALL TAKER EQUIPMENT — LECD provides the equipment used at each PSAP
to receive and answer the 9-1-1 calls. Specialized software is also provided to
maintain a record of every 9-1-1 call that comes into the PSAP. LECD, through the
use of maintenance contracts, assures that the equipment is working at its peak
performance level at all times. The CPE is also monitored remotely by Plant
Equipment, Inc. with the use of a service called Mission Control. This system
automatically notifies Plant Equipment of any problems with on -site CPE 24x7.
LECD staff is also trained to troubleshoot, identify and repair minor configuration
problems and serve as a resource to the PSAP operators for technical information
and problem resolution.
LOGGING RECORDERS — Part of the equipment that LECD provides to the
PSAPs that it supports is logging recorder equipment. The equipment makes a
recording of every 9-1-1 call that is handled by the PSAP. Again through the use of
maintenance contracts, the equipment is retained in peak operating condition.
PUBLIC EDUCATION — The District is the primary supplier of educational material
and public training programs on the use of 9-1-1.
TELECOMMUNICATOR TRAINING — This is a big benefit to all agencies that
operate a PSAP. LECD staff conducts training classes on "Basic 9-1-1" and the
use of the "Vesta" workstation. The District also provides tuition funds so that
telecommunicators can take advantage of numerous training opportunities. Funds
are also available.to sponsor classes in the local area.
ROAD SIGNS — LECD pays for the manufacture of street signs in Lubbock County
for placement at the intersection of roads. The signs provide the street' name and
the block range at that location. These signs provide direction not only for
emergency responders, but also for mail and other delivery service.
Proposed Budget 2002-2003 Page 4
PREPARATION AND HOSTING OF MEETINGS — Many hours are spent each
month preparing information for a variety of meetings that are hosted by LECD.
The monthly Board of Managers and User Group meetings take several hours to
plan, prepare and transmit information for.
QUARTERLY NEWSLETTER — The Database Manager serves as the. Editor for
this publication that goes out every quarter. The publication takes many hours of
the staffs time to prepare. More than 200 newsletters are mailed to PSAPs,
Districts, people, and businesses in Texas and across the United States.
RESEARCH AND PLANNING — District staff are continually researching the most
advanced technology on the market, determining if it fits the needs of the District
and planning for its implementation.
These are the major items that LECD provides to the participating agencies and
the citizens of Lubbock County and the City of Plainview.
Proposed Budget 2002-2003 Page 5
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Proposed Budget 2002-2003 Page 6
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
GOALS FOR FY 2002-2003
In addition to the routine duties of the District, which involve the day-to-day
addressing, assuring the 9-1-1 network is functional, CPE is operating properly,
etc.; LECD plans to achieve the following goals in this fiscal year.
PUBLIC EDUCATION
LECD is in the process of revising our Public Education Program to make it more
effective and versatile. In FY 2002-2003 we plan to continue to build the LECD
Road Show Team that consists of members of the Public Safety Dispatching
Community. Additionally investigate the use of Texas Tech students who are
involved in the public speaking program at Tech and incorporate their expertise
into the Road Show team. Presenters are interviewed and critiqued before
presentations.
TELECOM MUNICATOR TRAINING
Continue to provide local training for telecommunicators. Getting telecommunicators
to training is a difficult task due to schedules and budgets, but if they have to go out
of town to get the training, it is even more difficult. LECD will provide a funding
source so that local training for telecommunicators can be provided. This will help
ease the financial burden on most of the PSAPs that LECD supports. Training will be
of the same quality they would receive if they had to go "out of town" to get it.
USER GROUP MEETINGS
During the next fiscal year LECD will continue to host User Group meetings, at
least monthly, on a schedule that is amenable to those who participate.
Participation has been very good at these meetings in the last fiscal year, and we
hope to see this continue. The User Group provides beneficial input to how LECD
accomplishes its mission.
WIRELESS
Completion of Wireless Phase 1 occurred in March of 2001. We will continue to
work with the PSAPs in the installation and configuration of integrated mapping
solutions, whether through their CAD (Computer Aided Dispatch) Systems or
through stand-alone applications. In January 2003, the orders will be placed with
the Wireless Carriers for Wireless Phase 'II Service.
Proposed Budget 2002-2003 Page 7
CENTERLINE MAP
This project was completed for Lubbock County, including all of the smaller
municipalities and the City of Plainview during fiscal year 2001-2002. In this fiscal
year, we will continue to update and enhance this map by adding features to it that
are needed by our 9-1-1 PSAPs.
MAP BOOKS
Produce a high quality map book that can be used by the PSAPs and the field
emergency responders. This was planned in last year's budget, but could not be
implemented due to the incompletion of the centerline map file. We will procede
with the project during this fiscal year.
Proposed Budget 2002-2003 Page 8
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
BUDGET NARRATIVE
ADMINISTRATIVE
This section of the budget describes the General Administrative section of the
budget. This section pertains more to the day-to-day District operations than to
specific programs and projects.
EMPLOYEE SALARIES AND BENEFITS
Salaries — Full Time $283,742
This is for salaries for the full time District employees. This figure includes
applicable merit raises for all the full time employees, plus move the
Receptionist/Clerical position to full time. In the budget narrative, a percentage of
salaries have been allocated to the primary job function of each employee. The
unallocated percentage falls into general operations.
Salaries — Part Time
$20,100
This is for the salaries of the part time District employee and payment to Road
Show Team members.
Retirement Expense $16,500
This is the amount paid to the Texas Retirement System by the District as the
employer. The contribution rate is 6.16% for the calendar year 2002. The rate will
decrease in the year 2003 to 5.58%. The employee also contributes 5% to this
fund.
Insurance Benefits $49,400
This is for medical, vision, dental and life insurance for the District employees.
Employees pay for spouses and family members that are on the plan. This
increase is based on a projected 25% increase in premiums, plus the addition of
one full time employee.
Workers' Compensation $750
This is the District's contribution for State Workers' Compensation Insurance
coverage. This covers the employee should they be injured on the job.
Proposed Budget 2002-2003 Page 9
TEC - Unemployment
$1,300
This is the District's contribution to the Texas State Unemployment Fund. It is
based on a percentage of first $9,000 per employee. The rate for the current
calendar year is 1.5%. The rate for the previous year was .3%. Since the rate
information is not received until the end of the year, and the rate fluctuates from
year to year, we are using a higher rate of 1.75% to calculate the amount for the
2003 calendar year.
FICA - Benefit
$23,000
This is the District's contribution to Social Security. OASDI (Old -age, Survivors,
and Disability Insurance) — 6.2%. Medicare—1.45%.
Payroll Service
$850
Pays for the cost of our payroll service. They take responsibility for all payments
and reports to state and federal agencies.
Pre -Employment Expense
$5,000
This covers the fees for pre -employment drug testing and interviewing expenses.
Other Benefits
This pays for other employee benefits such as moving expenses.
SUPPLIES
Office & Operating Supplies
Paper, pens, stationary, staples, envelopes and other supplies essential to
conducting business.
Other Supplies
$5,000
$2,700
$3,500
This is used to purchase supplies such as paper goods and refreshments for
meetings and special events. Includes Board meeting/member supplies. This
also includes facility supplies such as paper goods and cleaning supplies.
Educational Supplies $1,600
This covers the costs of subscriptions and technical publications. Includes
educational/training material.
Proposed Budget 2002-2003 Page 10
Postage
$2,500
This is for mailing that the District does. This is divided among several projects
including the rural route conversion and the LECD Quarterly newsletter.
Mapping Supplies $4,000
Supplies necessary for production of reference maps and map books for
requesting agencies and PSAPs.
Printing $2,600
This pays for printing letterhead, envelopes, LECD Quarterly newsletter, business
cards, etc.
MAINTENANCE
Office Equipment Maintenance
$1,700
This covers the cost of any repair to the equipment other than computers. This
might include desks, fax machine, typewriter, printers, etc.
Facility Maintenance
$1,000
This covers cost of maintenance on the District offices not covered under the lease
agreement. This also includes furniture cleaning/upkeep.
Small Tools & Equipment
$600
Replacement or purchase of small equipment such as calculators, video player,
any item excluding computers with a value of less than $500.
RentlLease Machinery
$3,300
This covers the cost of leases on equipment such as the copy machine and
postage meter. In this fiscal year we plan on leasing, through the State of Texas
Copier Lease Program, a new technology, faster copy machine.
OTHER SERVICES/EXPENSES
RentlLease Facilities $46,000
This covers the annual office lease and costs incurred should alternate space
need to be rented for meetings, training classes, etc.
Proposed Budget 2002-2003 Page 11
Lobbyist Services $3,000
This pays the District's share of a lobbyist retained by all the Districts as a whole.
The lobbyist works on behalf of the Communication Districts and is our
spokesperson at the Capitol. He also prepares and submits monthly updates to
-the Districts
Legal Services $10,000
Pays for our local attorney and for the co-op attorney retained by the Districts to
watch over legal issues that may affect all Districts.
Accounting Services
$5,000
This pays for the annual District audit and other accounting services, including
consultation.
Professional Services
This section is for consultants and outside services that the District might use in
various projects. This includes completion of the scanning of maps described in
the GIS section of the budget.
Telephone $11,000
This pays for the District's telephone local and long distance service and for the
alpha/numeric pagers that are carried by staff. The pagers are on a contract
through SPEMS at a reduced rate. Also includes cost of wireless phones, Internet
service and web hosting service.
Professional Dues and Memberships
$1,900
This covers the annual dues to organizations like APCO (Association of Public
Safety Communication Officials), NENA (National Emergency Number
Association), URISA (Urban & Regional Information Systems Association),
Lubbock Chamber of Commerce, and other civic organizations, etc.
Travel
$21,300
This is for the travel expenses of staff, Board Members, and telecommunicators to
attend meetings, training, seminars, etc. Staff will attend both state and national
NENA/APCO conferences, District Director meetings, Public Education Group
meetings, Technical Development Conference, Critical Issues Forum, etc. This
includes the cost of flights, hotel accommodations, meals, rental cars, cab/shuttle,
parking, etc.
Proposed Budget 2002-2003 Page 12
Training
$10,000
This covers the cost of tuition/registration for training classes, seminars and
conferences for the LECD staff, Board members, and telecommunicators.
Insurance
$8,000
This covers insurance on all District -owned or leased equipment, liability insurance
and errors and omission coverage.
Vehicle Expense $12,500
This covers the vehicle expense of eligible full time staff. Staff is expected to be
able to travel to PSAPs and offsite locations for meetings, maintenance, etc. This
also covers the mileage paid to non-exempt full time and part time employees for
travel on District business.
Office Furniture $1,000
This covers cost of replacing furniture.
Communication Equipment $1,200
This covers the cost of replacing/repairing telephones and key system.
Replacement Account $13,106
We have developed a schedule of equipment that needs to be replaced. This
schedule gives an estimated life expectancy for each piece of equipment and
provides adequate money to replace the piece of equipment at the end of its life
span. This is for equipment used by the District and not equipment located in the
PSAP. Expenditures from this account will occur to replace existing equipment.
Proposed Budget 2002-2003 Page 13
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Proposed Budget 2002-2003 Page 14
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
DATABASE
Addressing — Rural Route Conversions
This section describes the costs attributed to the ongoing rural postal route
conversion notification project for the residents of Lubbock County. It is estimated
that the project is 80% complete at the beginning of FY 2002/03 and we hope to
be 95% complete by the end of FY 2002/03. This will encompass address
changes to approximately 5 to 6 routes.
Salaries: 15% of Gross Income of Database Manager
75% of Gross Income of Database Technician
These are the costs associated with the research, assignment, mail out production
and database maintenance of all converted rural addresses. The costs are broken
between hours dedicated by Database Manager and Database Technician.
Office Supplies:
$100
These charges are associated with the assorted supplies required to produce
notification letters to do mass mail -out to all converted rural route residents.
Primarily it will be the cost of paper to produce two letters per resident. The US
Postal Service provides all envelopes and postage. A printed brochure obtained
from the CSEC regarding posting of addresses will be inserted into notification
letters.
Postage for notification of Third Parties:
$30
These are the postage costs to keep all affected parties apprised of the status of
conversions and the updated address data. These third parties include the City of
Lubbock, the Lubbock Central Appraisal District, any utility companies requesting
the information, especially Telephone Companies. Also, we receive requests for
address data from developers, builders and different mortgage lenders.
Total For Rural Route Conversions: $130
Proposed Budget 2002-2003 Page 15
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
DATABASE
Street Signs
The following describes the associated costs to place street name markers at most
intersections in the unincorporated portions of Lubbock County.
Salaries: 5% of Gross Income of Database Manager
10% of Gross Income of Database Technician
These are salary costs associated with this project. They are broken down
between hours dedicated by Database Manager and Database Technician.
Cost of manufacture of signs:
$8,700
These figures are based upon "per sign" costs obtained from the District's sign
vendor, Lubbock Grader Blade. We have revisited these costs, and based on
quotes from other manufacturers, Lubbock Grader Blade is still the most cost
effective. Replacement of missing and vandalized signs will account for the
biggest portion of this year's sign budget. Figures are based upon the average
size of orders placed since beginning the maintenance phase. Also included are
figures for replacing all signs in subdivisions that may be converted from city street
names to numbered county roads.
Regular Maintenance sign orders $5,600
Proposed Subdivision Conversion sign replacement $3,100
Notification Campaign:
$570
Costs attributed to any public information campaign deemed necessary to the
acceptance and maintenance of installed street signs. This campaign could be
done jointly with other campaigns produced by Lubbock County officials. Funds
could be used toward any campaign geared toward the proposed subdivision
conversion and notification of residents.
Proposed Subdivision Conversion brochure printing $200
Postage to mail brochures to all affected residents $370
Total For Street Signs: $9,270
Proposed Budget 2002-2003 Page 16
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
DATABASE
Training
Training:
$1,000
Training for Database and GIS staff to bring more proficiency in actual use of
various applications, including upgrades to ArcView 8 and possibly, GeoMedia 5.
Some training will probably be on-line training. These costs cover both tuition and
materials.
Conferences/Seminars: $800
Another helpful resource in addressing and GIS is the annual Street Smart and
Address Savvy conference hosted by URISA. Funds included for Database
Manager and one other staff person to attend. The 2003 conference will be held
in mid -August 2003. These costs cover both registration and materials. Tuition is
also included for the Database Technician to attend NENA's E911 Database
course sometime in 2003, if feasible, place and date to be announced.
Travel: 1 $4,000
These will be travel costs associated with the above training, conferences and
seminars. Travel expenses will include airline flight fares, hotel accommodations
and meals.
Total For Database Training: $5,800
Proposed Budget 2002-2003 Page 17
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
DATABASE
MSAG Maintenance
All costs associated with this ongoing program in the Database department are
under the category of salaries.
MSAG Maintenance/Cleanup: 10% of Gross Income of Database Manager
5% of Gross Income of Database Technician
Continuation of the data cleanup resulting from the map development and
migration to new database. Complete the process of MSAG comparisons with
different Telco's to get all discrepancies resolved.
Proposed Budget 2002-2003 Page 18
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
DATABASE
GIS
Base Mapping Development:
Base map development has been completed. Our base mapping efforts are now
concerned with map maintenance and update. Periodic updates will be processed
(See Data Exchange and Update).
Centerline File Development:
Centerline file development will have been completed. Data update, verification,
and validation on this dataset will continue.
Data Exchange and Update: 20% of Gross Income of GIS Coordinator
Completion of Base map and Centerline file development results in a shift from
digitizing to data maintenance. LCAD has taken over the responsibilities for the
parcel mapping, so data exchange and integration replace data digitizing. The
establishment of Integrated Mapping in the PSAPs requires the review, update,
and conversion of our GIS. Data is physically taken to each PSAP and the
updates are performed onsite for each workstation with integrated mapping. The
development and maintenance of Integrated Mapping at each PSAP requires the
GIS Coordinator to interact with the dispatchers and administrators in order to
identify, evaluate, and eliminate any shortcomings or problems with the dataset.
Digitizing may continue to be done in an update capacity, as new layers of data
are requested, providing that the data be provided to LECD in a format that is
easily drawn, scanned, or otherwise entered into the GIS.
Data Validation, Cleanup and Addressing:
20% of Gross Income of GIS Coordinator
45% of Gross Income of Database Manager
10% of Gross Income of Database Technician
Resolving discrepancies between our addressing database and map data will be a
main focus of our GIS project. Missing records, invalid data links, duplication, and
missing objects on the map, are all examples of problems that are being identified
and corrected by the GIS Coordinator, Database, Manager, and Database
Technician. Each problem record must be identified, located, evaluated, and
corrected. This process involves individual and group. effort, since each person is
involved with a different part of data creation, and uses the data differently,
resolving potential problems can be time consuming for multiple people.
Assigning missing addresses will also be a part of this workflow.
Proposed Budget 2002-2003 Page 19
Validation, verification, and cleanup of data that is being used in the PSAP's for
integrated mapping is an addition to this process. Problems between the Telco
database and LECD created map need to be identified and corrected. A workflow
for this task has not been developed, but it will involve personnel at each PSAP
using integrated mapping, the GIS Coordinator and other LECD staff, and Telco
database management personnel. -
Maps for the Third Parties: 5% of Gross Income of GIS Coordinator
This is becoming an increasingly time-consuming task. Not only do we provide
maps for all our responding agency personnel, but we also, for a price, provide
maps to outside parties who request them. While this map production did not
significantly impact work flow in the past, we are finding that as our information
gets closer to completion and the word gets around as to what we have, the
requests are becoming more of a demand on our time. We anticipate that a
significant amount of time will be spent during the next fiscal year responding to
these demands so we need to include this factor into the budget. We also will
make data available on the Internet in an attempt to lessen the burden of data
requests on the staff.
Map Scanning Project:
25% of Gross Income of GIS Coordinator
Now that the base map project is completed, we plan to finish the project of
scanning our paper maps into digital format. We plan to migrate to our automated
addressing program concurrently with centerline completion. We will archive the
maps and use them for reference in address assignments.
Map Scanning Costs $2,000
This cost is based on 400 maps at $5.00 each.
Misc. Peripheral GIS Duties: 10% of Gross Income of GIS Coordinator
Much time is spent by GIS Coordinator attending to things that are pertinent to the
GIS, yet not a part of any project. Such things as research and troubleshooting of
data migration and integration issues require a large amount of time. Hardware
and software compatibility issues and new GIS technologies are other areas
where much research is required.
Documentation: 5% of Gross Income of GIS Coordinator
Data organization, workflow development and documentation are becoming
increasingly important as the number of GIS related projects increases. Keeping
track of the various data sets that we manage is becoming a more complex task
as the data grows and the ways in which we use the data increase. The
documentation of workflow and procedure are also crucial to our GIS and require
an increasing amount of time.
Proposed Budget 2002-2003 Page 20
Map Book Production: 15% of Gross Income of GIS Coordinator
5% of Gross Income of Database Manager
Mapping Supplies $3,000
Production of a high quality map book geared toward emergency responders is a
priority now that the GIS data development is completed. Our emergency
responders will be provided with a detailed hard copy of our data set so that they
may navigate rural Lubbock County (and perhaps the entire County) more
efficiently. The GIS Coordinator will work closely with LECD staff, emergency
responders, and PSAP personnel in order to develop data display standards and
conventions acceptable for all users. A master copy of the book will be printed in-
house, and we will develop a reference grid and feature index.
Proposed Budget 2002-2003 Page 21
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
LECD QUARTERLY NEWSLETTER
Salaries: 20% of Gross Income of Database Manager
Salary costs are based on hours attributed to research, production, printing,
folding, printing mailing labels and postage attachment for the LECD Quarterly
newsletters.
Printing Costs:
$2,000
These printing costs are based on printing costs of the newsletters produced last
year. The printing costs are attributed to the printing and folding of the newsletters
by a local copy vendor. Funds are budgeted to allow occasional color printing in
some issues.
Postage Costs:
$370
The postage costs also are based on the postage costs of last year's mailed
newsletters and are adjusted to accommodate the new postal rate. The
newsletters are posted on office postal equipment and mailed from the LECD
offices.
Total LECD Quarterly Newsletter: $2,370
Proposed Budget 2002-2003 Page 22
Lubbock Emergency Communication District
FY 2002-2003 BUDGET
INFORMATION SYSTEMS
Salaries 100% of Gross Income of IS Technician
This section addresses the staffing costs of the Information Systems program.
This is the percentage of the annual salary of the Information Systems Technician
attributed to his support role of District staff.
Small Tools/Equipment:
$200
Replacement or purchase of tools necessary to maintain IS equipment or to
enhance/improve operations as they relate to IS (testing equipment or tools for
repair)
Replacement Equipment
$5,000
This amount covers the replacement of an old -technology workstation, 3 large -
screen monitors, and an old -technology modem, all currently in-service. These
purchases will be made out of the replacement account.
Capital Improvements
$8,500
This section describes expenditures for capital items for use in the everyday
operations of District Staff. This amount covers a new presentation projector, a
new notebook PC, and gigabit expansion switching hardware for our network
backbone.
Maintenance
$10,300
The following describes both hardware and software related maintenance items.
Software Contracts: $7,000
Geomedia GIS — $3,700
ESRI GIS - $1,000
MS Great Plains accounting — $1,000
Symantec Anti -virus - $200
Lotus E-Mail - $1,100
Repair Parts: $1,200
Hardware
Parts necessary to restore operation of or upgrades to District computers
and other IS equipment. Examples are items such as memory, hard drives,
CD-ROM drives, mice, keyboards, etc. _
Proposed Budget 2002-2003 Page 23
Software Upgrades: $2,100
Software - $1,000
Software necessary to restore, upgrade, or add functionality required by
District users. This includes incremental upgrades to a specific software
program not covered by a maintenance contract.
Veritas Backup Exec addition - $500
Add agent for enhanced open -file backup.
Defrag Commander - $300
Software for automating and monitoring the defragmenting of files/data on
all workstation and server hard drives.
Additional Adobe Acrobat License - $300
Purchase of an additional user license for staff to be able to easily create
PDF files at their workstations.
Other Services and Charges
$4,800
Computer/Network Consulting: $4,000
Support services for existing software and hardware and/or the integration
of proposed, budgeted equipment. Also includes the repair of IS
equipment. This includes items such as telephone support for various
software programs, systems design consulting and implementation
services.
Publications: $800 '
Trade journals, magazines, reference manuals, and resource kits related to
IS and Information Technologies.
Training
$2,300
This section describes the various training opportunities that IS technician can use
to stay abreast of current trends and industry issues, as well as professional skills
development.
Online: $800
Training available over the Internet covering both professional and personal
courses at MindLeaders.com & other providers.
Classroom Based: $1,500
Tuition to attend training available in Lubbock or on -site.
Proposed Budget 2002-2003 Page 24
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
PUBLIC EDUCATION PROGRAM
Salary 100% of Gross Income of Public Education Coordinator
This is the salary for the Public Education Coordinator. The Public Education
Coordinator's position is part time and may work up to 40 hours per pay period in
this fiscal year.
Public Awareness Evaluations Marketing Survey $3,800
Contract with The Institute of Communications Research, Texas Tech University
School of Mass Communications, for a yearly Telephone Survey of residents of
Lubbock County regarding their knowledge of the proper use of 9-1-1. The survey
will be used for yearly comparisons to determine the target groups that need
further education. Total also includes any in-house evaluations such as a PSAP
survey and school age children survey.
Public Awareness Campaign $1,000
Contract with the Texas Tech School of Mass Communications to develop several
awareness campaign plans regarding wireless phones and the proper use of 9-1-1.
Recognition and Appreciation Events
$2,500
Tokens of appreciation and activities related to National Telecom municators
Week, 9-1-1 Day and Kid Hero awards.
Advertising
$16,800
Production of Public Service Announcements through print, television, radio, and
billboards. Clothing and accessories worn by LECD staff. Production of
brochures and flyers. Total also includes $10,500 for our participation in the state
wide wireless campaign or a local wireless campaign.
Proposed Budget 2002-2003 Page 25
Supplies and Materials
$11,790
Book covers handed out to school age children. Cost of items distributed during
public education events such as the following:
South Plains Fair, Safety City, Senior Jamboree, city wide Health Fair at
South Plains Mall, Harwell Elementary Science Fair, Fiestas Del Llano, Fire
Prevention Week, July 4th Parade, Stubbs Elementary Health Fair, PTA
meetings, Neighborhood Watch Association meetings, and Career Days.
CSEC will provide an additional $2,210 for supplies and materials.
Presentation Supplies $500
Repair and maintenance of presentation display and accessories.
Road Show Team $4,700
Purchase of team shirts for 8 members. Compensation for team participating in
events.
Travel
$2,450
Quarterly Public Educators meetings, TENA conference for award nominees and
Kid Hero award event.
Registration Fee
$1,200
Conference fees attended by Public Education Coordinator and award nominees.
Proposed Budget 2002-2003 Page 26
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
PSAP SUPPORT
This section of the budget covers expenditures to support the PSAPs within the
District.
Recurring Costs
Wireline Network Charges
9-1-1 Database Charges
Wireless Network Costs
Language Line Services
WAN Recurring Costs
9-1-1 Central Office Isolation Network
Maintenance
CPE Equipment —Workstations
Logging Recorders
UPS Equipment
Headsets
Other Maintenance/Repair
WAN Maintenance
Upgrades
Enhanced ALI Server
Other Upgrade Installations
CPE Replacement Funds
Telecommunicator Training
Salary
Tuition
Instructors
Travel Expenses
Education Materials
Catastrophic Contingency
Street Signs
Proiects
Wireless Implementation
Technology Funding
PSAP Radio Network
9-1-1 Central Office Back-up
Proposed Budget 2002-2003 Page 27
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Proposed Budget 2002-2003 Page 28
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
PSAP Support
Recurring Costs
This section describes the charges from the telephone companies for the provision
of 9-1-1 network and database services. We have also included funds for the
recurring wireless costs that are anticipated in this fiscal year.
Wireline Network Charges: $30,000
These are the costs associated with providing the wireline service and 9-1-1
trunking in the Lubbock Emergency Communication District. These charges are
paid to Southwestern Bell, Valor and South Plains Telephone Cooperative. The
9-1-1 network includes the 9-1-1 trunks from the various central offices to the
selective router. Included in this amount is the cost to maintain a special 9-1-1
trunk group and three telephone lines to the training center. This also includes the
telephone lines installed at the PSAPs for remote maintenance, and the ALI Fax
capability.
9-1-1 Database Charges: $230,000
These charges are associated with the database records that are maintained by
the telephone companies to provide accurate records for the ALI (Automatic
Location Identification) system. The average charge for this service is about
$0.105 per record. We pay this fee to Southwestern Bell, Valor and South Plains
Telephone Cooperative based on the number of subscriber line records that they
maintain. Currently there are approximately 154K subscriber records for LECD on
the Southwestern Bell ALISA database.
Wireless Network Costs: $250,000
These are the costs to keep the wireless telephone network in operation. The
various wireless providers charge for their recurring service in two different
methods. One method is the pass along of the actual cost for the telephone trunks
to link the Mobile Switch Center (MSC) to the SWBT Tandem and to include
database costs for keeping the subscriber database up to date. The second
method used is based on a set amount, normally $0.15 to $0.25 per subscriber.
We have an additional expense from SWBT. Each antenna has it's own telephone
number or pAni (psuedo ANI) this number directs the routing of the wireless phone
call from the antenna to the proper PSAP. SWBT charges a monthly fee for each
pANI number that is in use. Currently the wireless service providers are using
about 250 pANls to provide the Wireless Phase 1 Service.
Proposed Budget 2002-2003 Page 29
Language Line Services:
$1,200
These are the costs involved with the provision of Language Line Services to all
the PSAPs in the District. Language Line is an interpreter service that is used by
the telecommunicators to converse with foreign callers to 9-171. This service is
used about 10 times per month. The cost is a minimum of $50 per month based on
number of minutes used.
WAN Recurring Costs:
$30,000
This is the annual cost to keep the WAN (Wide Area Network) operational. This
pricing is based on governmental tariff pricing on a three-year contract.
9-1-1 Central Office Back Up:
$3,000
This is the cost to maintain the required seven -digit telephone lines and wireless
phones to keep this network in operation. In the event of a central office isolation,
this system will route the 9-1-1 call over the wireless telephone network to the
PSAP.
Proposed Budget 2002-2003 Page 30
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
PSAP SUPPORT
Maintenance
The following describes the various portions of the maintenance expenses. A
breakdown of the CPE maintenance expenses per answering position is $3,969.
To calculate a per PSAP amount you would multiply this figure by the number of
answering positions an agency has.
CPE Equipment —Workstations:
$127,000
This pays for the yearly 24x7 maintenance on the telephone customer premises
equipment and the workstations used by the telecommunicators. Included in this
amount is the extended software maintenance support that provides for software
updates (media/license) from Plant, Inc. This is the third year of a four-year
contract that continues until July 2005.
Logging Recorders:
$ 15,000
This pays the annual maintenance on the logging recorders. This is the third year
of a four-year contract that ends in 2005.
UPS Equipment: $5,000
This section pays for the annual maintenance contract on the UPS (Uninterruptible
Power Supplies) located in each PSAP. These units were all purchased/replaced
in FY 1999-2000.
Headsets: $1,000
As part of the new CPE installation in FY 1999-2000, LECD provided headsets to
all of the telecommunicators in the District. This fund is for repair/replacement of
headsets for the next fiscal year.
Other Maintenance/Repair: $10,000
This will take care of maintenance/repairs that are not covered by a maintenance
contract. This includes an electrician checking a UPS prior to the dispatch of a
UPS repair technician, moving, adding or deleting lines from the 9-1-1 telephone
equipment.
Proposed Budget 2002-2003 Page 31
WAN Maintenance:
$5,000
This is for maintenance of the WAN (Wide Area Network). This is based on a per
hour service agreement and not on a contract.
Proposed Budget 2002-2003 Page 32
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
PSAP SUPPORT
Upgrades
Enhanced ALI Server Upgrade
Funds Included in Wireless Implementation Amount $100,000
Since the provisioning of Wireless 9-1-1 Phase I Service in Lubbock we have been
working to get the wireless ALI (Automatic Number Identification) display to appear
the same as a wireline ALI display. The Enhanced ALI Server upgrade will cure
this problem and will also give us the ability to take advantage of new technology
as it comes available. This software program will receive the ANI (Automatic
Number Identification) or telephone number from the MAARS equipment. It will
send the ANI to the ALI database for look -up. Upon receiving the ALI back, this
program will rearrange the information so that the proper information shows up in
the right places. All ALI displays will be presented to the 9-1-1 dispatcher in the
same format, regardless if it is a wireline call, a HCAS or NCAS wireless call. This
upgrade also includes a newer version of the Vesta software, which is the primary
software run on the 9-1-1 workstations.
Upgrade Installations — other:
$30,000
This category covers the cost of software upgrades at the PSAPs for module
upgrades that are scheduled for release by the manufacturer by the end of
calendar year 2002. Since these have not been released, the cost to install them
has been estimated. These upgrades include, Orion MapStar v5.1 and Orion
MapManager v3.0.
Proposed Budget 2002-2003 Page 33
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
PSAP SUPPORT
Telecommunicator Training
This section details the planned expenditures for the direct training of
telecommunicators. Each PSAP has requirements for certification. These items
will assist with the expense involved in meeting these requirements.
Salary:. 5% of Gross Income of Operations Manager
This would be a percentage of staff salary according to estimated time that would
be spent training telecommunicators and coordinating events.
Tuition: $1,600
This amount will be used at each PSAP to help with tuition for the
telecommunicator to attend required classes either on -site or on-line. This amount
has been designated in proportion to the number of telecommunicators employed.
Instructors: $4,000
Joining efforts and hosting instructors to come to Lubbock to present training to all
PSAPS can realize cost savings. Whenever possible, LECD will coordinate with
SPAG to provide a variety of subjects.
Travel Expenses:
$2,100
This amount has been designated in proportion to the number of employees
employed. This will cover travel expenses to conferences or classes.
Education Materials:
$2,000
This money would be used to purchase training materials used by LECD staff to
train the telecommunicators. This would include videos and instructional
materials. The larger PSAPs are very actively training their employees individually
on -site. They have built.their own education libraries. This money would also be
used to help them keep their materials current.
Proposed Budget 2002-2003 Page 34
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
PSAP SUPPORT
Catastrophic Contingency: $100,000
In the event of a catastrophic loss, the insurance companies do not pay
immediately so some funds need to be available for use in these circumstances.
Proposed Budget 2002-2003 Page 35
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
PSAP SUPPORT
Street Signs: $8,700
This is for manufacture and maintenance of street signs in rural areas of Lubbock
County. (See database narrative for details)
Proposed Budget 2002-2003 Page 36
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
PSAP SUPPORT
Replacement
CPE Equipment Replacement: $430,000
This is a revolving fund. The funds will carry from one year to the next, and
increase by the same amount each year. To arrive at this figure we took the cost
of the CPE, software, logging recorders, netclocks and installation, added to this
amount 20% to cover increases in products and services, and then divided it into a
five (5) year plan. At the end of the five (5) year period there will be about $2.1
million to replace all of the equipment at all of the PSAPs. Greater Harris County
ECD and the State CSEC (Commission on State Emergency Communications)
use a three-year replacement schedule. We feel that five years is a reasonable
time frame for this equipment.
Due to the dramatic changes in computer operating systems in the last couple of
years, LECD is faced with having to replace computer equipment in the PSAPs
sooner than expected. Due to changes in the base operating system (Windows XP
as opposed to Windows NT) upgrades and enhancements to the core software
that operates the 9-1-1 equipment in the PSAP is being written for the newest
operating system only. This is not much different than what we are seeing in the
business world. In order for LECD to use the newest operating system and take
advantage of the newest upgrades for our core 9-1-1 software, we must replace
the existing computers. This however is not a "forklift" replacement. The main
"backroomn components of the system will stay in place, while the computers and
servers are replaced. Monitors currently being used will also remain in place. We
may make this change NEXT fiscal year (2003-2004).
Proposed Budget 2002-2003 Page 37
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
PSAP SUPPORT
Projects
Wireless Implementation: $350,000
Wireless Phase 1 Service was implemented in the last fiscal year. We are now
working on the implementation of the Wireless Phase II Service. Wireless Phase
II E9-1-1 Service will supply the dispatcher/telecommunicator with the location of
the wireless caller to within 125 meters 50% of the time per standards set by the
Federal Communications Commission. It is the intent of District staff to place the
order for Wireless Phase II service with all of the Wireless Service Providers in
January of 2003. There will also be some wireline network costs that at this time
are basically unknown. These costs will probably be divided between the Wireless
Service Provider and Southwestern Bell.
As described in documentation under PSAP Upgrades, $100,000 of this amount
would be for Enhanced ALI Server Upgrade.
Technology Funding: $470,600
This is a continuation of the Technology Funding from fiscal year (2000-2001). In
this fiscal year, those agencies that did not request/receive the full amount of their
allocation are eligible in this fiscal year to request the total amount or the
remainder of their allocation. The same criteria and guidelines for requesting the
allocation apply this fiscal year. If an agency requested and received the full
amount of their allocation in fiscal year 2000-2001 or 2001-2002, they are only
eligible for funding in the amount of $10,000 this fiscal year.
PSAP Radio Network: $12,000
In this fiscal year, LECD wants to take the final steps in establishing a radio
network between the PSAPs in Lubbock County. This radio network will provide an
additional means for the PSAPs to communicate should the 9-1-1 telephone
trunks going to a PSAP become damaged. The 9-1-1 calls will automatically route
to a different location, and with the radio network the alternate PSAP can still
provide the primary PSAP the information so that the proper emergency services
can be dispatched as quickly as possible.
The concept is to put all the PSAPs on the -City of Lubbock's 800 MHz trunk radio
system. The PSAPs would be in their own "talk group." This means that they
would only hear conversation initiated by one of the other PSAPs. There would be
no other routine radio traffic heard.
Proposed Budget 2002-2003 Page 38
Lubbock County Sheriffs Office has started using the City's 800 MHz radio system
to dispatch their deputies. This means that only two radios, one for Texas Tech
and one for Slaton would have to be purchased and installed. EMS, City Police
Department and City Fire already have a radio to which a PSAP talk group can be
added.
To purchase and install the two radios required, pay the City system charge and
the first year maintenance fee we will be expending about $12,000.
9-1-1 Central Office Back Uw.
$40,000
One of the projects that we have worked on for the last couple of years is the back
up of a central office in the event of isolation. We have four locations in the
Lubbock area where isolation of the central office will mean a disruption in the
9-1-1 service. A solution is on the market that we have looked at, and it has been
installed in other parts of Texas. The solution would basically call a seven -digit
number in the exchange served by the central office and then route the call to the
9-1-1 wireless network. The PSAP would then receive the call as a wireless call.
This is a clean way to make this happen. There are a couple of drawbacks. We
have to have a telephone line to forward the calls to. We have to have a location to
place the interface box, and we must have a wireless phone number on an analog
wireless system for each site. Once installed, this system will cost about $3,000 to
maintain, but we will have taken a step to ensure that at least one 9-1-1 call will
pass through the system in the event of central office isolation.
Proposed Budget 2002-2003 Page 39
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
Budget Breakdown
This chart shows 77% of the District's FY 2002-2003 BUDGET goes toward
the direct support of the Public Safety Answering Points (PSAPs).
CHART 1
Proposed Budget 2002-2003 Page 40
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
Repla
200)
MaiJ
9%,
Trainii
1%
PSAP Support
CatastSigns
4% 1%
Recurring
25%
Projects
40%
This chart shows how the 77% breaks down for the PSAP Support. The
mission of LECD is to provide "end to end" support for the 9-1-1 call. To do
this effectively the District expends the bulk of its resources on this task.
CHART 2
Proposed Budget 2002-2003 Page 41
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
As shown in this chart, personnel services make up the bulk of the District
portion of the budget.
CHART 3
Proposed Budget 2002-2003 Page 42
SWBT - LUBBOCK
SWBT - PLAINVIEW
VALOR
SOUTH PLAINS TELEPHONE COOP
WIRELESS -LUBBOCK
WIRELESS - PLAINVIEW
PRIVATE SWITCH
CLEC
INTEREST INCOME -LUBBOCK
INTEREST INCOME - PLAINVIEW
SPAG-LUBBOCK
SPAG -PLAINVIEW
TOTALREVENUE
% CHANGE FROM PREVIOUS YEAR
TOTAL SERVICE FEE REVENUE
% CHANGE FROM PREVIOUS YEAR
2002/2003 REVENUE FORECAST
Annual Annual Annual Annual Annual
1996 1997 1998 1999 2000
Projected
Projected
Annual Annual
Annual
2001 2002
2003
809,928
845,958
1,068,343
1,106,792
1,005,763
830,422
698,355
650,148
61,183
62,292
77,544
79,269
73,435
63,921
54,907
51,102
35,822
33,869
44,914
55,766
52,522
48,066
45,356
43,200
14,173
15,528
20,293
21,318
24,361
27,468
22,949
21,996
21,176
55,030
266,591
352,212
372,050
490,018
597,036
600,000
44,164
46,192
54,009
55,000
20,251
17,358
21,454
42,669
39,114
35,558
38,807
36,048
1,013
12,390
84,135
236,644
449,668
450,000
396,000
69,257
87,782
116,045
155,824
219,472
173,337
84,300
77,556
3,305
1,907
12,320
3,528
750
1,680
8,336
6,682
9,355
8,935
8,016
8,016
56,100
9,012
1,510
1,240
1,736
1,364
1,488
1,488
1,087,890
1,127,842
1,640,785
1,907,815
2,090,934
2,178,477
2,055,973
1,942,234
3.67%
45.48%
16.27%
9.60%
4.19%
-5.62%
-5.53%
1,127,842
1,521,375
1,750,084
1,859,142
2,001,612
1,970,923
1,862,998
34.89%1
15.03%1
6.23%1
7.66%
-1.53%
-5.48%
Proposed Budget 2002-2003 Page 43
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
Our projected revenue for Fiscal Year 2002-2003 is $1,942,234. We
project this to be 5.53% lower than the projected Fiscal Year 2001-2002.
Revenue is expected from ILEC (Incumbent Local Exchange Carrier),
CLEC (Competitive Local Exchange Carrier), Wireless Carriers, Private
Switch (PS) and other sources, which includes income from interest.
CHART 4
Proposed Budget 2002-2003 Page 44
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
9-1-1 Calls by PSAP
Jun-
01
Jul-
01
Aug-
01
Sep-
01
Oct-
01
Nov-
01
Dec-
01
Jan-
02
Feb-
02
Mar-
02
Apr-
02
May-
02
Total
Lubbock
Police
Wireline
8712
8894
8118
7496
7491
7273
6616
6132
5925
7156
7163
7184
88,160
Wireless
4505
4967 1
5124
4959
5253
5386
4994
4673
4745
544.3
5326
5183
60,558
4
Lubbock
SO
Wireline
1673
1602
1564
1311
1536
1522
1299
1189
1204
1525
1440
1435
17,300
Wireless
1 635
700
657
531
580
659
616
577
519
605
599
686
7,364
Plainview
Police
P2914
Wireline
581
584
610
580
591
579
511
457
458
582
455
620
6,608
Wireless
17
16
7
16
17
40
29
113
172
174
172
794
7
t 441
Awl
Slaton
Police
Wireline
146
157
116
171
125
139
113
88
97
99
128
97
1,476
Wireless*
9
a
7
5
11
7
10
5
8
2
7
5
84
Texas
Tech PD
Wireline
151
123
123
118
140
124
149
103
145
121
153
117
1,567
Wireless*
4
2
0
4
7
4
3
1 2
3
2
2
0
33
Total
Primary
115,111
68,833
Lubbock
EMS
Wireline
1185
1202
1075
1050
1011
1022
1083
1088
992
1124
998
1098
12,928
Wireless*
94
144
146
110
132
152
136
131
142
171
136
207
1,701
Lubbock
Fire
Wireline
0
284
182
128
186
141
155
131
138
142
167
148
1,802
Wireless*
0
165
1 99
77
87
69
1100
90
75
77
68
96
11,003
Slaton Fire
Wireline
5
7
2
1
7
12
10
4
1
1
3
4
57
Wireless*
3
1
4
3
2
1
1
1
0
1
0
1
18
Total
Secondary
1
14,787
2,722
Wireless Call received by Lubbock PD or Lubbock SO and transferred to this
PSAP.
This chart represents the 9-1-1 calls handled by -the PSAPs supported by the
District. These numbers are based on the Southwestern Bell ASK reporting
system. During this time period 37% of all 9-1-1 calls were from wireless
phones.
Proposed Budget 2002-2003 Page 45
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2002-2003 BUDGET
9-1-1 Calls for Service
140900C
120100C
100,000
80,000
60,000
40,000
20,000
0
IN Jun 00 - May 01 []Jun 01 - May 02
This chart shows the number of 9-1-1 Calls For Service, both Wireline and
Wireless, for the last two years, handled by the PSAPs (Public Safety Answering
Points) in the Lubbock Emergency Communication District.
CHART 5
Proposed Budget 2002-2003 Page 46