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Home My WebLink AboutResolution - 2002-R0156 - Contract For Video Camera Monitoring System - Integrated Access System - 04_25_2002Resolution No. 2002—RO156 April 25, 2002 Item No. 45 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Contract for a video camera monitoring system, by and between the City of Lubbock and Integrated Access System of Dallas, Texas and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 25th ATTEST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: Victor Kilman, Pu hasing Manager APPROVED AS TO FORM: William de Haas Contract Manager/Attorney gs:/ccdocs/Contract-Integrated Access Sys.res April 16, 2002 day of April , 2002. WINDY SI ON, MAYOR Resolution No. 2002—RO156 H April 25, 2002 1AItem No. 45 w WV1 � TRANSMITTAL Integrated Access Systems Providing Innovative Solutions for the Intergration of Commercial Access Control and CCTV Systems Date: 04103/02 Ref: Contract Attention: Judy Anderson Company: City of Lubbock Address: We transmit: ❑ Herewith ❑ Under separate cover From: Anne Dessureau Integrated Access Systems 17814 Davenport Rd., Suite 114 Dallas, TX 75252 972/732-6338 - Phone 972/732-0496 - Fax ❑ The following: Quantity Date Description 2 04103102 Contract for CCTV System 2 04103/02 Revised Proposal and Clarifications to include Bond The above referenced is submitted for: ❑ your comments ❑ your files ❑ your use ❑ your review ❑ your approval ❑ as requested ❑ correction ❑ Comments: Judy, I did not re -attach the documents for Exhibit 'A'. If you could include the ones sent to you previously with this contract, I would appreciate it. Signed: Received by: cc: File Date: Date: f 17814 Davenport Road + Suite 114 + Dallas, Texas 75252 + Phone 972.732.6338 + Fax 972.732,0496 + v✓ww.vvmainc.net IA=S Integrated Access Systems Service Agreement Providing Innovative Solutions for the Intergration of Commercial Access Control and CCTV Systems Date: April 3, 2002 This contract made BY AND Between: Owner: Lubbock Water Utilities 6001 North Guava Lubbock, Texas 79403 Contractor: Integrated Access Systems 17814 Davenport Rd., Suite 114 Dallas, TX 75252 Project Name: City of Lubbock, RFP No. 254-01/RW Located At: 6001 North Guava Lubbock,Texas 79403 Owner and Contractor, agree as follows: 1. General Scope of Work: a. Furnish and Install a Closed Circuit Television System. 2. Specific Scope of Work: a. Exhibit'A' City of Lubbock Bid Documents; b. Exhibit'B' IAS Proposal Dated April 3, 2002 and Clarifications 3. Date of Commencement and Substantial Completion: a. The date of commencement of the work shall be the date acceptance of the agreement by both parties or notice to proceed issued by the Owner. b. The date of Substantial Completion of the work shall be 105 days from the date acceptance of this agreement or notice to proceed barring acts of god, weather conditions and issues beyond the control of the Contractor. Substantial Completion is the stage in the progress of the work when the work is sufficiently complete in accordance with the Contract Documents so the Owner can utilize the work for its intended use. 4. Contract Sum: One Hundred Ninety Three Thousand One Hundred Fifty Three Dollars & 00/100---------- ------------------- -------- ---------- --------------- $193,153.00 5. Terms of Payment: a. Net 30 days from date of invoice as follows: 1. Upon acceptance of this agreement and notice to proceed, IAS will invoice 15% of the contract sum as termed mobilization fee; 2. Progress invoices issued to the owner on the 151h and 301h of every month for work performed during the previous 15 day period. 17814 Davenport Road + Suite 114 + Dallas, Texas 75252 + Phone 972.732.6338 + Fax 972.732.0496 + www.wmainc.net 1AH Integrated Access Systems Providing Innovative Solutions for the Intergration of Commercial Access Control and CCTV Systems 6. Warranty: a. IAS' warranty is one year on labor and manufacturer's warranty on parts from date of substantial completion. Approved: Terry Ellerbrook Director of Water Utilities Mayor Attest Ad,,� 4� , —William de Haas Rebecca Garza Contract Attorney City Secretary Integrated Access Systems Anne Dessureau Director of Integrated Access Systems 17814 Davenport Road + Suite 114 + Dallas, Texas 75252 + Phone 972.732.6338 + Fax 972.732.0496 + www.wmainc.net EXHIBIT 'A' Resolution No. 2002-RO156 RP P #254.01,RW. / rleo Csm9ra ktonitonno Systam REQUEST FOR PROPOSAL DATF October 4 2001 City of Lubbock °URCHAStNG DEPARTMENT ROOM L04..-MUNICIPAL BUILDING 1625 13'" STREET LUBBOCK, TEXAS 79401 PH (806) 775-2167 FAX: (606) 775 2164 h tip . r/r u rch a Bing, ci.l u bbock. i x. us PLEASE FILL IN COMPANY NAME & ADDRESS IN THE SPACES PROVIDED: RFP 112.54-01/RW RFP CLOSING DATE October 31, 2001 CLOSING TIME 5:00 P.M. PRE -PROPOSAL MEETING DATE Octobsr 17, 20DI PRE -PROPOSAL. MEETING TIME 10:00 A. M. PROCUREMENT OFFICER Randy Wood DESCRIPTION' OF REQUEST FOR PROPOSAL This document constitutes a request for sealed proposals from qualified and experienced firms or individuals to provide Video Camera Monitoring System to the City of Lubbock. THE OFFEROR HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS PROPOSAL IS BASED ON THE FOLLOWING ADDENDA: S1 N2 it3 #4 6 jPlease tnitlai) wii�1111101,111`.W= ago The City of Lubbock Charter stores thet no o'flce, or employee of the Chy can benefit from. ary contract, job, worm. or Service- tot the muni:ipsiiity or be Irterested in the sale to the City of any supplies, egjipmsnt, inatwial 4r ar.Icles parohased Will any oHlcsr or employee of the City, or member of their immediate family benefit From the awtird of a wtract to the above tlrm^—_ YES_ NO IN COMPLIANCE WITH THIS SOLICITAT!ON "rHE UNDERSIGNED OFFEROR -LAVING EXAMINED THE 4EQUIEST FOR PROPOSAL AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET. HEREBY SUBMITS THE ATTACHED PROPOSAL THE FOLLOWING SECTION MUST BE SIGNED BY AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY FAILURE TO EXECL'TE THIS PORTION MAY RkSULT IN PROPOSAL REJECTION Signature Print Name T itie Date PLEASE RETURN THIS PAGE ALONG WITH rHE ATTACHED RF P DOCUMENTS AND ANY ADDENDA. 254.011PWRFP doc EXHIBIT 'A' R;p aw64-01,RYV,'Jidso :'er.iara monitoring 6yBta' Video Camera Monitoring System C!TY OF t. UBBOCK, TEXAS Rf-P #254-01/RW The City of Lubbock appreciates your tin-,e and eVort in preparing your proposal. Ail offerors should tamiliarize therselves with the following INSTRUCTIONS TO OFFERORS and GENERAL REQUIREMENTS: 1. INSTRUCTIONS TO OFFERORS PROPOSAL DELIVERY, TIME & DATE 1.1 The City of Lubbock mill receive written and seE !ed competitive proposals for Video Camera Monitoring System until 3:00 p m. CST. October 31, 2001 at the office listed below. Any proposal received after the date an-i hour specified will be rejected and returned ,mopened to the offeror. Each propos sl and supporting documentation must be in a sealed envelope or container plainly labeled In the lower left-hand corner: "RFP #254-01/RW, "Video Camera Monitoring Syirtem " and the closing date and time. Offerors must also include their company name and address on the outside of the envelope or container. Proposals must be addressed I& Victor Kilrnan, Purchasing Manager City of Lubbock 1625 13th Street, Room L-04 Lubbock, Texas 79401 1 2 Offerors are responsible for making certain propoasals and proposed contrac4s. are delivered to the Purchasing Department. Mailing of a proposal does not ensure that the proposal will be delivered on time or delivered at allif offeror does not hand deliver proposal, we suggest that he/she use some sor: of delivery service that provides a receipt. 1.3 Proposals wi'I be accepted in person, by United States Mail, by United Parcel Service, or by private co..jrier service. No proposals wilt be accepted by oral communication, telephone, electronic mail, telegraphic transmission. or telefacs;rnlle transmission. THE CITY WILL NOT ACCEPT FAX PROPOSALS. 1.4 Proposals may be withdrawn prior to the above scheduled time set for closing. Alteration made before RFP closing must be Initiated by o ieror guaranteeing authenticity. 1.5 The City of Lubbock reserves the right to postpc,ne the date and time for accepting proposals through an addendum. PRE -PROPOSAL MEETING 2.1 For the purpose of familiarizing offerors with the requirements, answering questions, and issuing addenda as needed for the clarification of the Request for Proposal (RFP) documents. a pre.pr000sal meeting will be held at 10:00AM.. October 172001. in Planning Conference Room 107. LubbocK Teaq% All parsons attending the conference Will be asked to identify themselves and the protipective offeror they represent 2.2 It is the offerors responsibility to attend the pre -proposal meeting tliough the meeting is not mandatory. The City will not be responsible for providing information discussed at the pre -proposal meeting to offerors who do not atti!nd the pre -proposal meeting 2.3 The City of Lubbock coos not discriminate agair st person with disabilities. City of Lubbock pre -proposal meetings are available to all persons regardless of disability. If you would like information made available in a more accessible format or if you desire assistance, please contact the City of Lubbock Human Relations Office, 1625 13th Street. (806)775-2281 st least forty-eight (4a) hours in iiavance of the conference. CLARIFICATION OF REQUIREMENTS 254 O'/RWRFP doc. EXHIBIT 'A' RF- 1$264.01IRW. Video Came,a Mow. r,)Q System 3.1 It 13 the intent and purpose of the City of Lubbo,;k that this request peim is competitive proposa,s. ILAball be the offeror's resoonsibilih, to advise the_Buyer if env langi�ape. (e9uirement5 etc or any comoinations they . inadvertently restricts or iimits the requirements stated in this RFP to sing sou .ce. Such notification must be submitted in writing and must be received by the City of Lubbock Purchasing Office no later than five (5) business days prior to the proposal closing date. A review of such notifications will be made. 3.2 ALL REQUESTS FOR ADDITIONAL INFORMATION OR CLARIFICATION CONCERNING THIS REQUEST FOR PROPOSAL (RFP) MUST BE SUBMITTED IN WRITING NO LATER THAN FIVE (5) BUSINESS DAYS PRIOR TO THE PROPOSAL CLOSING DATE AND ADDRESSED TO: Randy Wood, Buyer City of Lubbock 1625 `3'" Street Lubbock, Texas 79401 Fax (806)775-2164 Email: RWoodQmail.ci.lubbocfc.tx.us ADDENDA & MODIFICATIONS 4.1 Any changes, additions, or clarifications to the FtFP are made by amendments (addenda) 4.2 Any offeror in doubt as to the true meaning of a'ly part of the RFP or other documents may request an interpretation thereof from the Purchasing Department. At the request of the offeror, or in the event the Purchasing Department deems the interpretation to be substantive, the interpretation will be made by written addendum issued by the Purchasing Department. Such addendum issued by the Purchasing Department will be sent to all offerors receiving the original Request for Proposal (RFP) and will become pail of the proposal package hevlrg the same binding effect as provisions of the original RFP. No verbal explanations or interpretations wilt be binding. In oroer to have a request for Interpretation considered, the request must be submitted in writing and must be received by the City of Lubbock Purchasing Department io later than five (5) days prior to the proposal closing date 4.3 All addenda, amendments, and interpretations of this solicitation shall be in writing. Any amendment or Interpretation that is not in writing shall not legally bind the City of Lubbock. Only information supplied by the City in writing or in Chia RFP should be used in preparing proposal responses. All contacts that a offeror !„ey have had before or after receipt of this RFP with any individuals, employees, or representatives of the City and any Information that may have been read in any nevus media or seer, or heard in any communication facility regarding this RFP should be disregarded in preparing responses 4.4 The City does not assume responsibility for the receipt of any addendum sent to offerors. EXAMINATION OF DOCUMENTS AND REQUIREMENTS 5.1 Each offeror shall carefully examine all RFP documents and thoroughly familiarize itself with all requirements prior to submitting a proposal to ensure that the proposal meets the intent of this RFP. 5.2 Before submitting a proposal, each offeror shall be responsible for making all investigations and examinations that are necest•ary to ascertain conditions and requirements affecting the requirements of this 'RFP. Failure to make such Investigations and examinations shall not relieve the offeror from obligation to comply, in every dotal, with all provisions and requirements of the Request for Proposal. PROPOSAL COPIES 254.0 i /Ryv r FP co., EXH [BIT 'A' RFP Q64-(tVF: W . Video _ /StFm 6.1 Proposers must submit one original hard copy of their proposal. In addition to the original hard copy, proposers must submit wither of the following: Proposer's proposal in Microsoft PowerPoint format on one or more 3.5' diskettes, or Five (5) hard copies of the origmai proposal. 6.2 The original proposal must include this RFP and any subsequent addenda. 6 3 All proposals, responses, inquiries. or correspondence relating to or n reference to this RFP, and at; electronic media, reports, charts, Find other documentation submifted by proposers shall become the property of the City of Lubbock when received. PROPOSAL PREPARATION COSTS 7.1 issuance of this RFP does not commit the City of Lubbock, in any way, to pay any costs incurred in the preparation and submission of a proposal. 7 2 The issuance of this RFP does not on igate the Clty of Lubbock to enter into contract for any services or equipment. 7 3 All costs related to the preparation and submission of a proposal shall be paid by the proposer. TRADE SECRETS, CONFIDENTIAL INFORMATION AND THE TEXAS PUBLIC INFORMATION ACT 8 1 If you consider any portion of your proposal to be privileged or confidential by statute or judicial decision, including trade secrets and commercial or financial Information, clearly identify those portions. 8.2 Proposals will be opened in a manner that avoids disclosure of the contents to competing offerors and keeps the proposals secret during 'iegotiations. All proposals are open for public inspection after the contract is awarded, but trade secrets and confidential information in the proposals are not open for inspection. 8.3 The City of Lubbock will honor your rotations of trade secrets and confidential information and cecline to release such information initially, but please note that the final determination of whether a particular portion of ,your proposal is In fact a trade secret or commercial or financial irformation that may be withheld from public inspection will be made py the Texas Attorney General or a court of competent jurisdiction. In the event a public information request is received `or a portion of your proposal that you have marked as being conFdendal information, you will be notified of such request and you will be required to justify your legal position in writing tc the Texas Attorney General pursuant to Section 552.305 of the Government Code. In tt a event that It is determined by opinion or order of the Texas Attorney General or a court of competent jurisdiction that such Information is in fact not privileged and confidential under Section 552.110 of the Government Code and Section 252.049 of the Local Government Code, then such information wi l be made availeb?e to the requester. 8.4 Marking your entire proposal CON FIDENTIALIPROPRIETARY Is not In conformance with the Texas Open Records Act. DISADVANTAGED BUSINESS ENTERPRISE (DBE) REQUIREMENTS 9.1 The City of Lubbock hereby notifies all offerors that in regard to any contract entered into pursuant to this RFP. Disadvantaged Business Enterprises (DOE'S) will be afforded equal opportunities to submit proposals and will not bE! discriminated against on the grounds of race, color, sex, disability. or national origin in consideration of an award. ,64-01J7lvF.Fr' Coc EXHIBIT 'A' RFP a25sv$dac C-) „6(a ;vonacnng S�&Ior 9.2 A DBE ,s defined as a small business concern ,vl ,ich s at least 51 % owned and controlled by one or more socially ar:d economically disad, antaged Indlviduais, or in the case o` any publicly awned business, at least 51 % of the stuck of which is owned by one ore more socially and economically disadvantageo ind,v+c uals. Socially and economically disadvantaged include Women, Black Americans, Hispanic Americans, Native Americans, Asian -Pacific Americans. anc Aster -Indian Americans 10 YEAR 2000 COMPLIANCE 10.1 Notwithstanding any provisions containee in the contractual agreement, the Offeror represents and warrants fault -free performance and fault -free result in the processiny date and date -related data (including, but not liriiied to calculating, comparing and sequencing) of all hardware, software and firmviare products delivered and services provided under the contract. Individually or in cc{nbinabon, as the case may be from the effective date of the contract. Also, the Offeror warrants the year 2000 ralcutations will be recognized and accommodated and will not, ir any way, result in hardware. software or firmware failure. The City of Lubbock at its sole option, may require the Offeror, at any tirne, to demonstrate the procedures it Intends t3 fo!low in order to comply with all the obligations contained herein. 10 2 The obligations contained herein apply to products and services provided by the Offeror, its sub -Contractor or any third party involved in tie creation or development of the products and services to be delivered to the Cltr under the contract. Failure to comply with any of the obligations contained herein, may result in the City availing itself of any if its rights under the law and under the contract including, but not limited to, 99 right pertaining to termination or default. 10.3 The warranties contained herein are separate and discrete from any other warranties specified in the contract, and are not subject to any disclaimer of warranty. implied or expressed, or 'imitation of the Offeror's liability which may be specified in the contract. ills appendices, its schedules. its annexes or any d )cement incorporated in the contract by reference_ 11 CONFLICT OF INTEREST 11.1 The Offeror shall not offer or accept gifts or anything of value nor enter into any business arrangement with any employee, official or agent of the City of Lubbock 11.2 By signing ;heir proposal, the offeror certifies ar d represents to the City the offeror has not offered, conferred or agreed to confer any pecuniary benefit or other tiling of value for the receiut of special treatment. advantage, information, recipient's decision, opinion. recommendation, vote or any other exercise of discretion concerning this RFP 12 ANTI -LOBBYING PROVISION 12.1 During the perioa between proposal submission date and the contract award, proposers, including their agents and representatives, shall not directly discuss or promote their proposal with any member of the Lubbock City Gouncil or City staff except in the course of City -sponsored inquiries, briefings, interviews, or presentations, unless requested by the City 122 This provision is not meant to preclude proposes frorn discussing other matters with (-;,ty Council members or City staff. This policy is intended to crewe a level playing field for all potential proposers, assure :hat contract decisic ns are made in public, and to protect the integrity of the RFc' process. V'olation of this prevision may result in rejection of the proposer's proposal. 254.01,WAR�:P doc EXHIBIT 'A' RFP *234 01,R'N.'Jicai l:n,+,eia Mnnbr,,a S;s+a+r 13 AUTHORIZATION 10 BIND SUBMITTER OF PROPOSAL 13.1 Proposals must show vendor name and address of offeror. The original proposal must be msnuai!y signed by an officer of the company h.9ving the authority to bind tha subrnitter to its prov,sions. Person signing proposal rnust st ow title or AUTHORITY TO BIND THEIR FiRM iN A CONTRACT Failure to manually sign proposal YAli disqualify it. 14 EVALUATION PROCESS 14.1 A:I proposals will be evaluated by an evaluation committee and may Include senior mar.agernent representatives, a fir encia! officer, and/or an independent consultant 14 2 Respondents to this RFP may be required to submit additional information that the City may deem necessary to further evaluate the proposer's qualifications. 14 3 Tne committee will evaluate and numerically so3re each proposal in accordance with the evaluation criteria included in the Request for P-oposal 14.4 The committee mll arrive at a short list of the ta:D respondents and these short-listed respondents may be scheduled for a structured oral presentation and interview. Such presentations will be at no cost to the City of Lubbock. At the end of the oral presentation and interview, the evaluation of the short-listed respondents will be Completed. The orat interview may be reoorded and/or videotaped. 15 SELECTION 16.1 Selection shall be based on the responsible off(,ror whose proposal is determined to be the most advantageous to the City of Lubbock considering the relative importance of evaluation factors includeo in this RFP. 15.2 NO !NDIVIDUAL OF ANY USING DEPARTMEPIT HAS THE AUTHORITY TO LEGALLY AND/OR FINANCIALLY COMMIT THE CITY TO ANY CONTRACT, AGREEMENT OR PURCHASE ORDER FOR GOODS OR SERVIr:ES, UNLESS SPECIFICALLY SANCTIONED BY THE REQUIREMENTS OF "HIS REQUEST FOR PROPOSAL 16 EQUAL EMPLOYMENT OPPORTUNITY 16.1 Offeror agrees that it 4111 riot discrirnmate in hiring, promotion, treatment, of other terms and conditions of employment based on race s•;x. national origin, age, disability, or tn, any way violative of Title VII of 1964 Civil Rignts Act and amendments, except as pemliled by said laws. il. GENERAL REQUIREMENTS 1 INTENT 251-311RwRFP,C0C EXHIBIT 'A' FFP rr,54 oi,RN. v'1 &D C9n'4,6 ��onttcri�d $yslJn a) Tne City of Lubbock (hereinafter Gaited "City") is seekln(l proposals from interested nuns and Indivlduais, ihereinatter called "Prcaoserl to provide a VIDEO CAMERA MONITQ$ING ,SYSTM b) Proposers are invited to submit demonstrated competence and ,qualifications of their firm for providing these services c) The information contained within this document is intenued to provide interested firms with the requirements and criteria that wil' he used to make the E election. 2 PROJECT DESCRIPTION The intent of these specifications is to descnbe a Video Camera Monitoring system to be installed at the City of Lubbock, Water Treatment Plant 'This system will be us,,,d to monitor personnel, hazardous areas of the plant, and for plant security. This projeU will require local support. 3 PURPOSE OF THE PROJECT Tnis project will provide the necessary equipment to replace the existing system to better secure the Water Treatment fatality 4 SCOPE OF WORK -INSTALLED This project must be completed on -site and the successful vendor must provide the necessary on -site personnel training 5 PROJECT METHODOLOGY The project is all or notating bid proposal. The successful bidder must complete the project within 60 days of receipt of the City of Lubbock Purchase order. 8 EVALUATION CRITERIA The following criteria wlii be used to evaluate and rank subrT ittalf: a) Substantial successful dxperir nce in competing similar protects. (20%) b) Demonstrated knowledge and understanding of the protect (20%) c) Substantial representations regarding the firm's qua4fications and demonstrated design skill appropriate to this project and the technical capabilities and professional competence of the Proposer and assigned personnel. (10%) d) Substantial capability to meet schedules and deadlines as well as the capability to somplete projects without having major cost escalations, charge orders or overruns (20%) e) Recora of pertormance based on previous work with the City and/or other client references (20%) f) Cost (10%) 8 PROPOSAL FORMAT a) Proposals should provtde a straightforward, concise description of the Proposer's capabilities to satisfy the requirements of the RFP. Emphasis should be on completeness, clarity of content, and conveyance of the information requested by the City. b) The original copy of the proposal shot. -Id be bound Ir a single volume where practical. All documentation submitted with the proposal should be bound in that single volume. c) If the proposal includes any comment over and above the specific information requested in the RFP it Is to be included as a separate appendix to the proposal. 254-0, rP.YvRFPyoc 7 EXHIBIT 'A' RFP K:64-6:/14W. VUeo C&nter3 7Vor,tC�rq S)ete.T dy 1 he orignal copy of the proposal must be organized into the following response item sections and submitted in an indexed binder Cover letter addressed to the honorable Mayor and City Council that states the Proposer's understanding of the services to be xovided. Include any additional information believed necessary (fiat is not requested elsewhere In the RFP. ii) A description of the methodology to be used to :omplete the project to includebut not be limited to; how recommendations will be formulated and commitment of adequate appropriate resources to the project. ill) Proposers specific expertise in areas pertinent to the project to Include a listing and brief description of similar projects completed I'with the dates of completion) or in progress and a list of references by name, address, and telephone number for each project listed. 1-nis list of projects in progress shall inc.'ude the phar:e of work that each project is currently in (i.e. design, bid, construction), and the estimated completion date. iv) A brochure of past work, with emphasis on comparable projects. v) List of principal(s) of the Proposer and amount of time that principal(s) will be involved in the project. vi) List of other professionals to be used, if applicable, with a record of experience in projects of this nature. Identification of princioal(s) and percentage of time the principal(s) will be Involved in the project. vii) The organizational structure of the employees who will be assigned to this project along with resumes of those individuals. If a joint venture Is expected, then provide the organizational structure of the sub -contractor ar d resumes of those persons who will be involved in the project. viii) The Proposer must assure the City that he/she will to the best of his/her knowledge, Information and belief, be cognizant of, comply with, and enforce, where applicable and to the extent required, all applicable federal or stet; statutes and local ordinances Including, but not limited to the Davis -Bacon Federal rninirium wage requirements. Ix) Describe the Proposer's methodology for handliig errors and omissions x) Disclosure of any obligations posing a potential :onflict of interest, including service on City boards and/or commissions and any current contracts with the City of Lubbock. This would apply to the Proposer as well as consultants subcontracted by the Proposer. xi) Any material wFtich the proponent wishes to submit and which Is not specifically requested in'the above categories. xii) Proof of Professional Liability Insurance. Furnish & Install Video Camera Monitoring System at the Water Treatment Plant Minimum Specifications 2fa titrRVIRFROw EXHIBIT 'A' RFP a2S4-01/RW. V1J90 C9-04e MG1.110.11y S.stdlr 1. General 1.1 The intent of these specifications is to describe a Video Camera Monitoring system to be installed at the City of LubbocK, Water Treatment Piant. This sy ftem will be used to monitor personnel, hazardous areas of the plant, and for plant security. Th s project will require local support 1.2 E!even (11) Cameras: 1.2.1. One (1) mounted on she Control Building (main building). 1.2.2. One (1) on the electncians' building (northwest ;orner of the plant). 1.2.3. One (1) on an e!evateo mount at the South Sludge Bed. 1.2.4. One (1) on &n elevated mount at the Wash Water Storage. 4.2.5. Two (2) on an e;evzteo mount or the Sediment.ttion Basins 1.2.6. Two (2) mounted on the Chemical Building 1.2.7. Ore (1) mourted on the Ammonia Budding. 1.2.8. One ( 1) mounted on the Carbon Slurry Building 1.2.9. One i.1) on an elevated mount at the A Fillers walkway. 2. Currency and Make of Models 2.1, All components of it -is vioeo camera monitoring system shall be comprised entirety of new and current production models. Discontinued models and models about to be discontinued are no: acceptable. 3 Manuals Provided 3.1. On or prior to delivery, the vendor will provide the foi:(-wing.' 3.1 1 Maintenance procedure manuals, service rr anua!s. and drawings 3.1.2 Operat.ons procedure manual 4 Warranty 4.1, All equipment proposed will be covered by a full one (1) year warranty from date of acceptance against defective material and w.xkmanship. includlnil repair labor, material parts and right for a period of at least one year from the dale of installation 4.2. Technical support during the warranty period shall be included in the total bid price. 5. Product Demonstration 5 1. The City of Lubbock reserves the right to receive a demonstration of all items delivered, in order to verify that all speafied Critoria are met. 6. Delivery 6 1. Delivery will not excoeed sixty (60) calendar days troin the date the Notice to Proceed is issued. 6.2 All components of the 0(1eo camera system shall arrive factory assembled, tested and ready for installation. 7 Bid instructions 254-01'RWRFP.da: 9 EXHIBTI 'A' RF? U254f•1+RW.':tdeu Ce-11e10 WO,U,nni Stem 7 1 In case of exceptians, note the item number along wi.h a thorough explanation as ic, the nature of the exception. 7.2 Items without noted exceptions will indicate speciftcat on compliance. 7.3 Submit Individual unit bids along w th cost breakdown3 if needed for Ctartficatton. 7.4 Submit a total bid for all the components of the video monitoring system and ine-tailation 7.5. The Clty of Lubbock reserves the right to reject any o ' all bids or to accept the bid deemed most advantageous to the City. 8. Bid Compliance 8.1. Quotations shall be submitted on the City of Lubbock's bid form only and all items or. the form shall de addressed. AxldlttonIN pages may be attached if necessary 8.2. Any exception to any specification or pail of o specification shall be cited and explained fully in tha bid. Otherwise, it is understood all requirements wi I be met exactly as specified and any equloment received, which does not meet the specifications, will he rett rned for a full refund or credit. 8.3. Quotabons on items that do not meet the desired Vide( Camera Monitoring System rytlnimum specifications will not be considered unless those exceptions are thoroughly explained. 9 Power Requirements 9.1. The video camera monitoring system shal• require 120 VAC power for operation. Power supplies, any necessary wiring and or cables shall be provided for any %uipmenl not using 12v VAC 9.2. Ali power supplies shall be hardwired and in moisture] proof boxes. 9.3. Ai? conduit runs will be of rigid type conduit and have conduit seal -off. All conduits will be instolketi with appropriate hangers. Conduit will have to run from telephone room to the control room, both are located in the main building. EMT conduit maybe used In the office building. All conduit shall be made level and plumb. 10 Outside Cameras 10.1. Light for night viewing 10.2_ High resolutlor. 10.3. Color. 10.4. Low light LUX. 10.5. Motorized Zoom Lens (need angles and distance). 11. Motorized Zoom Lens rs+-DIRW 13ax ;0 EXHIBIT 'A' RFs 4250.01 •r3N. Vk,eo ,::Snxrs Uf )nitotjrij Systarn 11 1. The appropriate motorized zoom lens (shall be detem)ined by the bidder) rnugt provide at least a 12.1 zoom capal,.lity 12. Camera Enclosures 12.1. The camera enclosure shall be environmentally seale 1 end pressurized with dry nitrogen 12.2. The camera enclosure houslrgs shall be comprised of Type 316 Stainless Steel or Typa 6061 Aluminum or better, and tempered glass :enses. 12.3. The camera enclosures shall provide corrosion resistant connectors for vice, AC power, lens Control wiring one for any auxiliary wiring 12.4. The camera enclosures shalt prov,dP built in heaters t ) prevent lens fogging 12.5. The Camara enclosures shall provide any hardware noeded to mount the camera and motorized zoom lens. 12.6. The camera enclosure shah provide a pressure sensor and a contract closure to trigger a tow - pressure alarm to tie plant SCADA system 12.7. The camera enclosure shah be field serviceable and provide a standard Schraeder valve, purge relief fitting and Dry Nitrogen recharging kill. 13. Pan Tirt Units 13.1. The pan/tilt units shall be explosion proof in design, 13.2. The pan/tilt housings shaC he comprised of Type 316 Stainless Steel or Type 6061 Aluminum or better and weatherproof. 13.3. The pan/Ult units shall have a pan rotation of 355" and a flit movement of plus or minus 900. 14. mounting Brackets and Hardware 14.1. All mounting brackets and hardware shall be Type 31E Stainless Steel or Typa 6061 Aluminum or better. 15. Camera ano Pan'Till Controls 15.1. Camera and panNft controls shall provide autornatic and manual control for camera focus, motorized lenses, and oarttilt units. 15.2. The camera Ono pan/tilt controls shall t* expandable and upgraceable to allow new cameras to be added to the system. 15 3. Sequential Switcher compatible with existing equipment. 15.4. New cameras must be compatiole with existing controls. 16. Installation 16.1 Will require core boring and installing a 3-Inch core lurt Sleeve to Control Room. 254-0UR,NRFP.d0C 1 1 EX:i [BIT 'A' RGP NZ54-01.•RW. Vtaec Cemeri Mrnrlormg Syetam 16.2. Installation shalt include all required wiring, power suvpl'es, Cables, connectors. mounting hardware. labor, and electrical surge protection 16.3. All conduit that is run outsioe of the buildings must be PVC coated. All attaching hardware must be PVC coated or stainless steel. 16.4. Installation shall be competed volhln 30 calendar days after delivery of the system All equipment shall be fuily functional with no addltional purchases or installation required. Installer must tally test all equipment for proper operation. 16.5. Camera to be installed on the electrical shop may need to be Installed at a later date due to delay in construction of the shop. Inst&glatton of this c 3nlera will be cornplete6 45 calendar days after notification of site readiness. 17. Training 17.1. Training shall include operatio, and maintenance of cameras, motorized lenses, oaniti!t units. camera enclosures and monitor control equipment. 18. Video Cameras 18.1. The video cameras shall be color and high resolution. 18.2. The video cameras shall provide low light sensitivity, taeklight compensation. automatic shutter and digital adjustment control. 18.3. All video cameras shell be equipped with sunshades. 9. Control and Monitoring System 19.1. Sixteen (16) Channel Multoplexer. 19.1.1. Convert fealure allowing selected camera to bra ecorced but not displayer. 19.1.2. Simultaneous viewing of all cameras. 19.1.3. High quality multi -camera and zoom Olsplays. 19.1.4. Looping inauts 19.1.5. Mulb-camera display modes 19.1.6. Multi -VCR compatibility modes. 19.2. Multiplexer Keyboard with joy stick 19.3. 3--20' video mon4ors. Ceiling mounted. Colored 19.4.2-168 hour viaeo only time lapse recorder. 19.5. All to be compatible with other manufacturer's equipment. 254.01/RWRfP.dcc 12 EXHIBIT 'A' RFc rt264-01'RW 111aeo Carer; r for tor+ng Syetent 254-c1.'RWRFP or- 13 EXHIBIT 'A' RPP N254-01 RW. V coo Ct.n,z N4,110 19 Syawn, 254.0 L'RW Rc P.ex 14 EXHIBIT `A' RFP #254-01/RW, Addendum #1 Resolution No. 2002-RO156 City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 1625 13T" STREET LUBBOCK, TEXAS 79401 PH: (806)775-2167 FAX: (806)775-2164 http://purchasing.ci.lubbock.tx.us MAILED TO VENDOR OLD CLOSE DATE: NEW CLOSE DATE: ADDENDUM #1 RFP #254-01 /RW VIDEO CAMERA MONITORING SYSTEM October 23, 2001 October 31, 2001 @ 3:00 P. M. November 8, 2001 @ 3:00 P.M. The following items take precedence over specifications for the above named Request for Proposal (RFP). Where any item called for in the RFP documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. Q: If there is bad weather can the 30-day installation requirement be extended? A: Yes Q: Are you wanting the cameras to be Zoom cameras? A: Yes Q: Do references need to be included? A: Yes, with a phone number and contact person. Q: PAGE 7 #3 States the equipment will replace existing equipment BUT PAGE 11 line 15.3 & 15A states cameras and switcher need to be compatible with existing equipment. What controls are they using? Is this a completely new system or are we adding to and existing system? A: Please follow the specifications in the RFP. New, but elevated mounts can still be used Q: 8. Per 15.1 are the camera lens supposed to auto focus? A: Yes Q: Are we installing a sequential switcher and a multiplexer? Do multiplexers have a sequential function built in. A: Yes, if you furnish it that way. We would like to have built in. We need total footage of GRS conduit; EMT conduit and PVC coated conduit. Q: Besides electrical shop buildings are there any other buildings under construction? A: No 254-01/RWadd1 EXHIBIT 'A' RFP #254-01/RW, Addendum #1 Q: Are we running conduits between buildings or are their existing conduits in place and of what size? Are their cables already in side existing conduits? A: Yes, to all. Q: Are we to home run video, power and control cable back to main bldg. or will we need to install individual controllers at each building. A: We can run control and video functions over existing twisted pair cable connected to coaxialtron controllers at each building instead of running new cables and conduits. We only need one pair. All to control room. Q: Can we get a site drawing to scale? A: Yes The new close date is November 8, 2001 @ 3:00 P.M. There is three more security cameras that need to be added. Section 1.2.1. should read, (3) Mounted on the Control Building (main building). Section 1.2.6. should read, Two mounted In the chemical building. Section 1.2.7. should read, One elevated mount near the Ammonia Building. Section 1.2.8. should read, One mounted on the Carbon Blower Building. Newly added Section 1.3.1. should read, One camera on an elevated mount at the Northeast Area of the plant. This brings the total to (14) fourteen cameras for the project. All requests for additional information or clarification must be submitted in writing and directed to: Questions may be faxed to or Email to: 254-01/RWadd1 Randy Wood, Buyer City of Lubbock P.O. Box 2000 Lubbock, Texas 79457 (806)775-2164 rwood@mail.ci.lubbock.tx.us THANK YOU, CITY OF LUBBOCK Randy Wood Buyer PLEASE RETURN ONE COPY OF THIS ADDENDUM WITH YOUR BID. EXHIBIT 'A' RFP #254-01/RW, Addendum #2 Resolution No. 2002-RO156 City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 1625 13T" STREET LUBBOCK, TEXAS 79401 PH: (806)775-2167 FAX: (806)775-2164 http://purchasing.ci.lubbock.tx.us ADDENDUM #2 RFP #254-01 /RW VIDEO CAMERA MONITORING SYSTEM MAILED TO VENDOR: October 25, 2001 OLD CLOSE DATE: October 31, 2001 @ 3:00 P. M. NEW CLOSE DATE: November 8, 2001 @ 3:00 P.M. The following items take precedence over specifications for the above named Request for Proposal (RFP). Where any item called for in the RFP documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. 1. included in this addendum is a site map of the Water Treatment Facility. 2. Included in this addendum is a City of Lubbock Contractor Notification and Acknowledgement of the presence of asbestos containing building materials. (ACBM) Please sign and return it with your proposal. 3. CONTRACTOR'S INSURANCE The Contractor shall not commence work under this contract until he has obtained all insurance as required in the General Conditions of the contract documents, from an underwriter authorized to do business in the State of Texas and satisfactory to the City. Proof of coverage shall be furnished to the City and written notice of cancellation or any material change will be provided ten (10) calendar days in advance of cancellation or change. All policies of insurance, required herein, including policies of insurance required to be provided by Contractor and its subcontractors, shall contain a waiver of any and all of the insurer's or payor's, in the event of self-insurance, rights to subrogation that any such insurer or payor, in the event of self-insurance, may acquire by virtue of payment of any loss under such insurance or self-insurance. All certificates of insurance submitted to the City in conformity with the provisions hereof shall establish such waiver.. The Contractor shall procure and carry at its sole cost and expense through the life of this contract, insurance protection as hereinafter specified. Coverage in excess of that specified herein also shall be acceptable. Such insurance shall be carried with an insurance company authorized to transact business in the State of Texas and shall cover all operations in connection with this contract, whether performed by the Contractor or a subcontractor, or separate policies 254-01 /Rwadd2 EXHIBIT 'A' RFP #254-01/RW, Addendum #2 shall be provided covering the operation of each subcontractor. A certificate of insurance specifying each and all coverages shall be submitted prior to contract execution. A Waiver of Subrogation is required on all coverages. The insurance certificates furnished shall name the City as an additional insured, or in the alternative, shall be accompanied by a statement from the Contractor to the effect that no work on this particular project shall be subcontracted. It shall be the contractor's responsibility to provide to the owner all proof of coverage Insurance documents including workers compensation coverage for each subcontractor. A. General Liability Insurance The contractor shall have Comprehensive General Liability Insurance with limits of $1,000,000 Combined Single Limit in the aggregate and per occurrence to include: Premises and Operations Explosion & Collapse Hazard Underground Damage Hazard Products & Completed Operations Hazard Contractual Liability Independent Contractors Coverage Personal Injury Advertising Injury Pollution Endorsement B. Comprehensive Automobile Liability Insurance The Contractor shall have Comprehensive Automobile Liability Insurance with limits of not less than; Bodily Injury/Property Damage, $500,000 Combined Single Limit, to include all owned and nonowned cars including: Employers Nonownership Liability Hired and Nonowned Vehicles. The City is to be named as an additional insured on this policy for this specific job and copy of the endorsement doing so is to be attached to the Certificate of Insurance. C. Worker's Compensation and Employers Liability Insurance Worker's Compensation Insurance covering all employees whether employed by the Contractor or any Subcontractor on the job with Employers Liability of at least $500,000. Definitions: 254-01 /Rwadd 2 EXHIBIT 'A' RFP #254-01/RW, Addendum #2 Certificate of coverage ("certificate") - A copy of a certificate of insurance, a certificate of authority to self -insure issued by the commission, or a coverage agreement (TWCC-81, TWCC-82, TWCC-83, or TWCC-84), showing statutory workers' compensation insurance coverage for the person's or entity's employees providing services on a project, for the duration of the project. Duration of the project - includes the time from the beginning of the work on the project until the Contractor's/person's work on the project has been completed and accepted by the governmental entity. Persons providing services on the project ("subcontractor" in Section _406.096, Texas Labor Code) - includes all persons or entities performing all or part of the services the Contractor has undertaken to perform on the project, regardless of whether that person contracted directly with the Contractor and regardless of whether that person has employees. This includes, without limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner -operators, employees of any such entity, or employees of any entity which furnishes persons to provide services on the project. "Services" include, without limitation, providing, hauling, or delivering equipment or materials, or providing labor, transportation, or other service related to a project. "Services" does not include activities unrelated to the project, such as food/beverage vendors, office supply deliveries, and delivery of portable toilets. 2. The Contractor shall provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all employees of the contractor providing services on the project, for the duration of the project. 3. The Contractor must provide a certificate of coverage to the governmental entity prior to being awarded the contract. 4. If the coverage period shown on the Contractor's current certificate of coverage ends during the duration of the project, the Contractor must, prior to the end of the coverage period, file a new certificate of coverage with the governmental entity showing that coverage has been extended. 5. The Contractor shall obtain from each person providing services on the project, and provide to the governmental entity: (a) a certificate of coverage, prior to that person beginning work on the project, so the governmental entity will have on file certificates of coverage showing coverage for all persons providing services on the project; and (b) no later than seven days after receipt by the Contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project. 6 The Contractor shall retain all required certificates of coverage for the duration of the project and for one year thereafter. 254-01 /Rwadd2 EXHIBIT 'A' RFP #254-01/RW, Addendum 42 The Contractor shall notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the Contractor knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project. The Contractor shall post on each project site a notice, in the text, form and manner prescribed by the Texas Workers' Compensation Commission, informing all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage. 9. The Contractor shall contractually require each person with.whom it contracts to provide services on the project, to: (a) provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all of its employees providing services on the project, for the duration of the project; (b) provide to the Contractor, prior to that person beginning work on the project, a certificate of coverage showing that coverage is being provided for all employees of the person providing services on the project, for the duration of the project; (c) provide the Contractor, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project; (d) obtain from each other person with whom it contracts, and provide to the Contractor: (1) a certificate of coverage, prior to the other person beginning work on the project; and (2) a new certificate of coverage showing extension of coverage, prior to the end of the coverage period, if the coverage period shown on the current certificate of coverage ends during the duration of the project; (e) retain all required certificates of coverage on file for the duration of the project and for one year thereafter; (f) notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; and (g) contractually require each person with whom it contracts to perform as required by paragraphs (a) - (g), with the rtificates of coverage to be provided to the person for whom they a Or6viding services. 10. By signing this contract or providing or cau ing to be provided a certificate of coverage, the Contractor is representing to the governmental entity that all 254-01 /Rwadd2 EXHIBIT 'A' RFP #254-01/RW, Addendum #2 employees of the Contractor who will provide services on the project will be covered by worker's compensation coverage for the duration of the project, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self -insured, with the commission's Division of Self -Insurance Regulation. Providing false or misleading information may subject the Contractor to administrative penalties, criminal penalties, civil penalties, or other civil actions. 11. The Contractor's failure to comply with any of these provisions is a breach of contract by the Contractor which entitles the governmental entity to declare the contract void if the Contractor does not remedy the breach within ten days after receipt of notice of breach from the governmental entity. D. Proof of Coverage Before work on this contract is commenced, each Contractor and subcontractor shall submit to the Owner for approval five Certificates of Insurance covering each insurance policy carried and offered as evidence of compliance with the above insurance requirements, signed by an authorized representative of the insurance company setting forth: (1) The name and address of the insured. (2) The location of the operations to which the insurance applies. (3) The name of the policy and type or types of insurance in force thereunder on the date borne by such certificate. (4) The expiration date of the policy and the limit or limits of liability thereunder on the date borne by such certificate. (5) A provision that the policy may be canceled only by mailing written notice to the named insured at the address shown in the bid specifications. (6) A provision that written notice shall be given to the City ten days prior to any change in or cancellation of the policies shown on the certificate. (7) The certificate or certificates shall be on the form (or identical copies thereof) contained in the job specifications. No substitute of nor amendment thereto will be acceptable. (8) If policy limits are paid, new policy must be secured for new coverage to complete project. (9) A Contractor shall: (a) provide coverage for its employees providing services on a project, for the duration of the project based on proper reporting of classification codes and payroll amounts and filling of any coverage agreements; 254-01/Rwadd2 EXHIBIT 'A' RFP #254-01/RW, Addendum #2 (b) provide a certificate of coverage showing workers' compensation coverage to the governmental entity prior to beginning work on the project; (c) provide the governmental entity, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the Contractor's current certificate of coverage ends during the duration of the project; (d) obtain from each person providing services on a project, and provide to the governmental entity: (i) a certificate of coverage, prior to that person beginning work on the project, so the governmental entity will have on file certificates of coverage showing coverage for all persons providing services on the project; and (ii) no later than seven days after receipt by the Contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project; (e) retain all required certificates of coverage on file for the duration of the project and for one year thereafter; (f) notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the Contractor knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; (g) post a notice on each project site informing all persons providing services on the project that they are required to be covered, and stating how a person may verify current coverage and report failure to provide coverage. This notice does not satisfy other posting requirements imposed by the Texas Worker's Compensation Act or other commission rules. This notice must be printed with a title in at least 30 point bold type and text in at least 19 point normal type, and shall be in both English and Spanish and any other language common to the worker population. The text for the notices shall be the following text provided by the commission on the sample notice, without any additional words or changes: REQUIRED WORKERS' COMPENSATION COVERAGE "The law requires that each person working on this site or providing services related to this construction project must be covered by workers' compensation Insurance. This includes persons providing, hauling, or delivering equipment or materials, or providing labor or transportation or other service related to the project, regardless of the identity of their employer or status as an employee. " "Call the Texas Workers' Compensation Commission at 592/440,- 3789 to receive information of the legal requirements for coverage, 254-01 /Rwadd2 EXHIBIT 'A' RFP #254-01/RW, Addendum #2 to verify whether your employer has provided the required coverage, or to report an employer's failure to provide coverage;' and (h) contractually require each person with whom it contracts to provide services on a project, to: (i) provide coverage based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements for all of its employees providing services on the project, for the duration of the project; (ii) provide a certificate of coverage to the Contractor prior to that person beginning work on the project; (iii) include in all contracts to provide services on the project the following language: "By signing this contract or providing or causing to be provided a certificate of coverage, the person signing this contract is representing to the governmental entity that all employees of the person signing this contract who will provide services on the project will be covered by workers' compensation coverage for the duration of the project, that the coverage will be based on proper reprinting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self - Insured, with the commission's Division of Self-insurance Regulation. Providing false or misleading information may subject the Contractor to administrative penalties, criminal penalties, civil penalties, or other civil actions."; (iv) provide the Contractor, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project; (v) obtain from each other person with whom it contracts, and provide to the Contractor: (1) a certificate of coverage, prior to the other person beginning work on the project; and (2) prior to the end of the coverage period, a new certificate of coverage showing extension of the coverage period, if the coverage period shown on the current certificate of coverage ends during the duration of the project; 254-01 /Rwadd2 EXHIBIT 'A' RFP #254-01/RW. Addendum #2 (vi) retain all required certificates of coverage on file for the duration of the project and for one year thereafter; (vii) notify the govemmental entity in writing by certified mail or personal delivery, within 10 days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; and (viii) contractually require each other person with whom it contracts, to perform as required by paragraphs (I)-(viii), with the certificate of coverage to be provided to the person for whom they are providing services. All requests for additional information or clarification must be submitted in writing and directed to: Questions may be faxed to: or Email to: Randy Wood, Buyer City of Lubbock P.O. Box �000 Lubbock, Texas 79457 (806)775-2164 rwood@mail.ci.lubbock.tx.us THANK YOU, CITY OF LUBBOCK Randy Wood Buyer PLEASE RETURN ONE COPY OF THIS ADDENDUM WITH YOUR BID. 254-011Rwadd2 EXHIBIT 'A' Resolution No. 2002—RO156 . 10.1 CITY OF LUBBOCK CONTRACTOR NOTIFICATION AND ACKNOWLEDGMENT of the presence of asbestos containing building materials (ACBM) The purpose of this document is to advise the contractoribidder of the presence and location of ACBM in the building(s) indicated below. The City of Lubbock makes this notification in our continuing effort to comply with all the environmental and human health protection laws associated with asbestos. Water Treatment Plant Operations Building, located at 6001 Guava, in Lubbock, contains asbestos containing building materials (ACBM). The description of the known materials and their locations is listed below. Type / Location: Cement board ceilings_/ Rm. # 13 Type / Location: 9" X 9" floor tile and mastic white / Rm. # 15 Type / Location: Pipe lagging insulation (old) / Rm. #'s 10, & 13 • Type / Location: Mudded Pipe fittings (old & new) / Rm. #'s 10. & 13 The above should not be considered a complete and/or exhaustive list of ACBM in this structure. Materials can be encased behind walls and not readily visible or accessible. Your signature below indicates your acknowledgement and agreement of the following: 1) You have been notified of the presence and location of known ACBM, 2) You will avoid the disturbance of known ACBM unless trained, licensed, and authorized to do so, and 3) You will advise a City representative in the event of any accidental disturbance of the ACBM listed above. Please return the original, signed version with your bid submittal. Contractor Name: Contractor Representative: Contractor Signature: Date: Attention Purchasing dept: Please forward the signed document to the Facilities Management department, Attn: Asbestos Coordinator EXHIBIT . I1 1 Ill .' . Resolution No. 2002—RO156 EXHIBIT 'A' RFP #254-01/RW, Addendum #3 City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 1625 13TH STREET LUBBOCK, TEXAS 79401 PH: (806)775-2167 FAX: (806)775-2164 http://purchasing.ci.lubbock.tx.us ADDENDUM #3 RFP #254-01/RW VIDEO CAMERA MONITORING SYSTEM MAILED TO VENDOR: November 1, 2001 OLD CLOSE DATE: October 31, 2001 @ 3:00 P. M. NEW CLOSE DATE: November 8, 2001 @ 3:00 P.M. The following items take precedence over specifications for the above named Request for Proposal (RFP). Where any item called for in the RFP documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. Q: If any of the existing wiring that is determined to be suitable for reuse on this project; would it be permissible to reuse the existing wire and deduct the cost of the new wiring from the bid price provided that the vendor will guarantee the integrity of the wire for one full year after complete installation? A: It will be acceptable by this department for each vendor to submit a bid with this exception as long as the vendor will warranty the wiring along with the entire project. All requests for additional information or clarification must be submitted in writing and directed to: Questions may be faxed to or Email to: 254-01 /Rwadd3 Randy Wood, Buyer City of Lubbock P.O. Box 2000 Lubbock, Texas 79457 (806)775-2164 rwood@mail.ci.lubbock.tx.us THANK YOU, CITY OF LUBBOCK Randy Woo Buyer PLEASE RETURN ONE COPY OF THIS ADDENDUM WITH YOUR BID. i EXHIBIT 'A' RFP #254-01/RW, Addendum #4 City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 1625 13T" STREET LUBBOCK, TEXAS 79401 PH: (806)775-2167 FAX: (806)775-2164 http://purchasing.ci.lubbock.tx.us ADDrENDUM #4 RFP #254-01/RW VIDEO CAMERA MONITORING SYSTEM MAILED TO VENDOR: November 2, 2001 OLD CLOSE DATE: October 31, 2001 @ 3:00 P. M. NEW CLOSE DATE: November 8, 2001 @ 3:00 P.M. The following items take precedence over specifications for the above named Request for Proposal (RFP). Where any item called for in the RFP documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. The only camera that needs to be explosion proof is the one in the chlorine cylinder room and this camera would not have to be pan/tilt. All requests for additional information or clarification must be submitted in writing and directed to: Questions may be faxed to: or Email to: 254-01/Rwadd4 Randy Wood, Buyer City of Lubbock P.O. Box 2000 Lubbock, Texas 79457 (806)775-2164 rwood@mail.ci.lubbock.tx.us THANK YOU, CITY OF LUBBOCK Randy Wood Buyer PLEASE RETURN ONE COPY OF THIS ADDENDUM WITH YOUR BID. EXHIBIT 'A' RFP #254-01/RW. Addendum #5 City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 1625 13T" STREET LUBBOCK, TEXAS 79401 PH: (806)775-2167 FAX: (806)775-2164 http://purchasing.ci.lubbock.tx.us ADDENDUM #5 RFP #254-01/RW VIDEO CAMERA MONITORING SYSTEM MAILED TO VENDOR: November 8, 2001 OLD CLOSE DATE: November 8, 2001 @ 3:00 P.M. NEW CLOSE DATE: November 15, 2001 @ 3:00 P.M. The following items take precedence over specifications for the above named Request for Proposal (RFP). Where any item called for in the RFP documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. The closing date has been extended until November 15, 2001 @ 3:00 P.M. All requests for additional information or clarification must be submitted in writing and directed to: Questions may be faxed to or Email to: 254-01 /Rwadd5 Randy Wood, Buyer City of Lubbock P.O. Box 2000 Lubbock, Texas 79457 (806)775-2164 rwood@mail.ci.lubbock.tx.us THANK YOU, CITY OF LUBBOCK O?A�j Randy Wood Buyer PLEASE RETURN ONE COPY OF THIS ADDENDUM WITH YOUR BID. EXHIBIT 'A' RFP #254-01/RW. Addendum #6 City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 1625 13TH STREET LUBBOCK, TEXAS 79401 PH: (806)775-2167 FAX: (806)775-2164 http://purchasing.ci.lubbock.tx.us MAILED TO VENDOR: OLD CLOSE DATE: NEW CLOSE DATE: ADDENDUM #6 RFP #254-01/RW VIDEO CAMERA MONITORING SYSTEM November 12, 2001 November 8, 2001 @ 3:00 P.M. November 15, 2001 @ 3:00 P.M. The following items take precedence over specifications for the above named Request for Proposal (RFP). Where any item called for in the RFP documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. Q: The explosion proof camera housing that is to be located in the Chlorine Cylinder room. Does this camera still require the zoom lens? I am assuming there is no need for a sunshield and heater? A: No Q: Do you still want the pressurized housings on the rest of the cameras? A: Yes Q: Does the conduit that is to be installed need to be buried? A: It will be necessary to have conduit installations below ground and also inside a few buildings. To the successful proposal, due to security concerns all workers will have to wear Photo IDs and can not go outside their work area. This is to ensure the plant is protected as much as. possible. 254-01 /Rwadd6 EXHIBIT 'A' RFP #254-01/RW, Addendum #6 All requests for additional information or clarification must be submitted in writing and directed to: Questions may be faxed to or Email to: 254-01 /Rwadd6 Randy Wood, Buyer City of Lubbock P.O. Box 2000 Lubbock, Texas 79457 (806)775-2164 rwood@mail.ci.lubbock.tx.us THANK YOU, j OF LUBBOCK Randy Wood Buyer PLEASE RETURN ONE COPY OF THIS ADDENDUM WITH YOUR BID. EXHIBIT 'A' RFP #254-01/RW, Addendum #7 City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 1625 13'" STREET LUBBOCK, TEXAS 79401 PH: (806)775-2167 FAX: (806)775-2164 http://purchasing.ci.lubbock.tx.us MAILED TO VENDOR OLD CLOSE DATE NEW CLOSE DATE: ADDENDUM #7 RFP #254-01 /RW VIDEO CAMERA MONITORING SYSTEM November 13, 2001 November 15, 2001 @ 3:00 P.M. November 20, 2001 @ 3:00 P.M. The following items take precedence over specifications for the above named Request for Proposal (RFP). Where any item called for in the RFP documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. The closing date has been extended to November 20, 2001 @ 3:00 P.M. This will be the final extension of the closing date for this RFP. All requests for additional information or clarification must be submitted in writing and directed to: Questions may be faxed to: or Email to: 254-01/Rwadd7 Randy Wood, Buyer City of Lubbock P.O. Box 2000 Lubbock, Texas 79457 (806)775-2164 rwood@mail.ci.lubbock.tx.us THANK YOU, CITY OF LUBBOCK Randy Wood Buyer PLEASE RETURN ONE COPY OF THIS ADDENDUM WITH YOUR BID. Exhibit ' B' Resolution No. 2002—RO156 Integrated Access Systems PROPOSAL Providing Innovative Solutions for the Intergration of Commercial Access Control and CCTV Systems NAME / ADDRESS City of Lubbock Purchasing Department, Room L04 Municipal Building 1625 13th Street Lubbock, TX 79401 DATE ESTIMATE # 4/3/02 CofL 10 PROJECT RFP #254-01/RW - 04/03/02 Digital No. DESCRIPTION QUANTITY UNIT COST EXTENDED PRICE City of Lubbock - Water Treatment Plant RFP #254-01/RW Base System Proposal REVISED 04/03/02 1 Philips ENVIRODOME, Day/Night, Outdoor, Clear Dome, Wall Mount. 11 2,718.00 29,898.00 2 Philips LTC 7045/20-38, 1/3" High Res Color Camera, 3.5-8mm Lens, 2 445.00 890.00 LTC 9480 Housing with Mount, Indoor Unit. 3 Philips LTC 0450/21, 113" Color Camera, 460 TVL. 1 213.50 213.50 4 Philips LTC 3364131, 1/3" 3.5-8mm Vari-Focal Lens, CS -mount 1 79.50 79.50 5 Burle/Philips EHX8E Explosionproof Camera Housing. 1 1,309.00 1,309.00 6 Philips LTC 9222/00, Indoor/Outdoor Wall Mount for Pan/Tilt Unit. 4 73.25 293.00 7 Philips LTC9227/00, Adjustable Head. 1 30.50 30.50 8 Philips LTC9226/00, Corner Mount Bracket 4 80.50 322.00 9 Philips LTC 2682/90, SYSTEM4 Multiplexer, 16 Channel, Color, 1 1,580.00 1,580.00 Duplex. 10 Philips Intuikey universal Digital Keyboard with LCD display for 1 1,159.00 1,159.00 Allegiant and SYSTEM4. 11 Philips LTC 8200/60 ALLEGIANT 16 x 5 CCTV Matrix Switcher. 1 884.50 884.50 12 Philips LTC8059/00 ALLEGIANT Multi -System Windows 95/NT based 1 396.50 396.50 software for LTC 8500 Series System. 13 Philips LTC 2821/90, 20" Standard Resolution Color Monitor. 3 372.00 1,116.00 14 Philips LTC 9220MM-C, Ceiling Monitor Mount for LTC 2821 Monitor. 3 170.75 512.25 15 Philips S4SVRSLP, SYSTEM 4 Server. Digital recording with 16 1 14,250.00 14,250.00 camera inputs, 320 GB Hard Drive, RW CD and Network Interface Card. All prices are valid for 60 days and are FOB Dallas, TX. Sales Tax is not included. Page 1 17814 Davenport Road + Suite 1 14 + Dallas, Texas 75252 + Phone 972.732.6338 + Fax 972.732.0496 + www.wmainc.net Exhibit 'B' LAMS PROPOSAL Integrated Access Systems Providing Innovative Solutions for the Intergration of Commercial Access Control and CCTV Systems f NAME/ADDRESS City of Lubbock Purchasing Department, Room L04 Municipal Building 162513th Street Lubbock, TX 79401 DATE ESTIMATE # 4/3/02 CofL 10 PROJECT RFP #254-01/RW - 04/03/02 Digital No. DESCRIPTION QUANTITY UNIT COST EXTENDED PRICE 16 IFS VT1500WDM, Pan/Tilt & Video Fiber Optic Transmitter, 1 Fiber. 6 585.50 3,513.00 17 IFS VR1500WDM, Pan/Tilt & Video Fiber Optic Transmitter, 1 Fiber. 6 585.50 3,513.00 18 IFS R3 19 inch Rack System. 2 585.50 1,171.00 19 12 x12 x 6 NEMA 4 Enclosure for Transformers (watertight, 14 67.75 948.50 hinged/lockable). 20 24V, 40VA, Transformer. 14 11.00 154.00 21 Video Coax Surge Protector with Coax Lead. 10 63.00 630.00 22 24 Volt Camera Power Surge Protector. 10 44.00 440.00 23 Pan/Tilt Surge Protector. 10 96.00 960.00 24 Rohn Camera Towers 5 1,063.75 5,318.75 25 RG59 - Coax cable. 2,745.00 2,745.00 26 Miscellaneous Connectors & Consumables 256.00 256.00 27 Labor to include: 15,184.00 15,184.00 - Project Management; - Pre -assembly and testing of equipment; - System Training; - Site walk testing and sign -off 28 Labor to include: 93,636.00 93,636.00 - Trenching; - Conduit and cable installation; - 120V power for all cameras and head -end equipment; - Installation and termination of cameras; - Installation of Rohn towers; - Installation and termination of Head -End Equipment 29 Installation & As -built documentation 1,650.00 1,650.00 30 40' Boom Lift Rental 3,300.00 3,300.00 All prices are valid for 60 days and are FOB Dallas, TX. Sales Tax is not included. Page 2 17814 Davenport Road + Suite 114 + Dallas, Texas 75252 + Phone 972.732.6338 + Fax 972.732.0496 + www.wmainc.net Exhibit 'B' Integrated Access Systems PROPOSAL Providing Innovative Solutions for the Intergration of Commercial Access Control and CCTV Systems NAME/ADDRESS City of Lubbock Purchasing Department, Room L04 Municipal Building 1625 13th Street Lubbock, TX 79401 DATE ESTIMATE # 413102 CofL 10 PROJECT RFP #254-01/11W - 04/03/02 Digital No. DESCRIPTIONQUANTITY UNIT COST EXTENDED PRICE 31 Shipping Costs (Ground) 2,000.00 2,000.00 32 Surety Performance Bond. 4,800.00 4,800.00 TOTAL - Base System Proposal 193,153.00 All prices are valid for 60 days and are FOB Dallas, TX. Sales Tax is not included. Page 3 17814 Davenport Road + Suite 114 + Dallas, Texas 75252 + Phone 972.732.6338 + Fax 972.732.0496 + wwwwmainc.net Exhibit 'B' I A S CLARIFICATIONS Integrated Access Systems Providing Innovative Solutions for the Intergration of Commercial Access Control and CCTV Systems NAME/ADDRESS City of Lubbock Purchasing Department, Room L04 Municipal Building 162513th Street Lubbock, TX 79401 NO. CLARIFICATIONS Lubbock - Water Treatment Plant RFP #254-01/RW Proposal Clarifications REVISED 04/03/02 A IAS' proposal is based on the following: - Request for Proposal, dated October 4, 2001 - Addendum 1, dated October 23, 2001 - Addendum 2, dated October 25, 2001 - Addendum 3, dated November 1, 2001 -Addendum 4, dated November 2, 2001 -Addendum 5, dated November 8, 2001 - Addendum 6, dated November 12, 2001 -Addendum 7, dated November 13, 2001 - On -site facility survey on November 1, 2001; - Voluntary alternates proposed on December 16, 2001 DATE ESTIMATE # 4/3/02 CofL_09 PROJECT Clarifications - 02/01102 B IAS has proposed using the Philips CCTV equipment and IFS fiber optic equipment. C IAS has provided for a total of fourteen (14) cameras. See plan for locations. Additionally, IAS has proposed surge protection at the camera for all exterior cameras. D IAS has proposed as a voluntary alternate, Philips Day/Night ENVIRODOME in lieu of the Dry Nitrogen -Pressurized Camera, E IAS' base proposal does not include the cost of a computer for the Philips ALLEGIANT Multi -System software. IAS anticipated utilizing IAS' laptop for on -site programming. After completion of programming, IAS will transmit the software for use by the City of Lubbock. F IAS has included costs for Installation and As -Built documentation. This includes a site layout with camera locations, anticipated and actual conduit and cable path and one (1) set of Operator and Maintenance Manuals. IAS has not included any costs associated with point-to-point wiring diagrams, j termination details, CADD files, etc. Page 1 17814 Davenport Road + Suite 114 + Dallas, Texas 75252 + Phone 972.732.6338 + Fax 972.732.049E + vvww.wmainc.net Exhibit 'B' I A � "� CLARIFICATIONS Integrated Access Systems Providing Innovative Solutions for the Intergration of Commercial Access Control and CCTV Systems NAME/ADDRESS City of Lubbock Purchasing Department, Room L04 Municipal Building 162513th Street Lubbock, TX 79401 I NO. I CLARIFICATIONS DATE ESTIMATE # 4/3/02 Cof - 09 PROJECT Clarifications - 02/01/02 G IAS specifically excludes: - All fiber optic cable, fiber optic cable connectors and required fiber optic conduit; - Abatement of any and all asbestos; - Item 13.1 - Explosion proof Pan/Tilt units; - Item 12.1 - Dry Nitrogen housings for the three (3) interior cameras; - Item 10.1 - Any additional lighting for night viewing; - Items 15.3 & 15.4 - Compatibility of existing equipment. H This proposal is based on all work being performed in one work effort. Phasing of this project or the inability to work continuously will require changes to the proposal pricing. Page 2 17814 Davenport Road ♦ Suite 114 ♦ Dallas, Texas 75252 ♦ Phone 972.732.6338 ♦ Fax 972.732.049E f www.wmainc.net