HomeMy WebLinkAboutResolution - 2002-R0119 - City-County Library Direct Aid Program - 03_28_2002Resolution No. 2002-RO119
March 28, 2002
Item No. 33
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to
execute for and on behalf of the City of Lubbock the necessary SFY 2002 contract documents
and subsequent amendments with the Texas State Library and Archives Commission to support
the Lubbock City -County Library "Lone Star Libraries" Direct Aid Program, and all related
documents. Said Contract and related documents are attached hereto and incorporated in this
resolution as if fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council this 28th day of March , 2002.
4D�Y!S4T,6N, N 4, R
ATTEST:
Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
Tommy Gordalez, As istan ity Manager
APPROVED AS TO FORM:
John M. Knight
Assistant City Attorney
JMK:ke /ccdocs/LibrarySFY2002.res
March 14, 2002
City of Lubbock
Memorandum
To: Bob Cass, City Manager
From: Tommy Gonzalez, Assistant City Manager
Date: March 20, 2002
Subject: Agenda Comments —March 28, 2002 City Council Meeting
CITY OF LUBBOCK
AGENDA ITEM SUMMARY
ITEM #/SUBJECT:
# Consider a resolution authorizing the Mayor to execute the necessary SFY
2002 contract documents and subsequent amendments with the Texas State
Library and Archives Commission to support the Lubbock City -County
Library "Lone Star Libraries" Direct Aid Program.
BACKGROUND/DISCUSSION:
The 77"' Texas State Legislature appropriated $2.9 million in each year of the
2002-2003 biennium for the Lone Star Libraries Program of direct state aid to
Texas public libraries. This grant program provides direct grants-in-aid to public
libraries that are members of the Texas Library System. Under this program, the
Lubbock City -County will receive $25,476 in SFY 2002.
The purpose of the Lone Star Libraries direct aid program (13 TAC Sec. 2.160) is
to provide incentive for local communities to extend public library service
without charge to those Texans residing outside each library's local legal service
area, to improve library services statewide, and to improve access to public library
resources for all Texans.
Primarily because of geographical factors, the Lubbock City -County Library has
never instituted a "non-resident" fee. Also, it has historically provided the
"reciprocal borrowing" status to anyone living in the 29-county area of the West
Texas Library System. With these provisions already in place, the Lubbock
library is eligible to receive full -formula funding under the Direct Aid program.
The Lubbock City -County Library will use the LoneStar funds to supplement the
local library support for library materials, in order to support the grant purpose of
equal access for all Texans at the local level. The Library will purchase audio-
visual media for adults and children, including books on tape and CD, videos, and
digital video disks.
SUMMARY/RECOMMENDATION:
Staff recommends that the Mayor be authorized to execute the necessary contract
documents provided in the resolution document and related documents with the
Texas State Library.
Tommy Gonzalez
Assistant City Manager
C. Budget:
Supplies $25,476
Total Direct Costs $25,476
Indirect Costs
Total $25,476
V. WRITTEN PRIOR APPROVALS FOR FISCAL AND PROGRAMMATIC CHANGES
A. The Grantor must give written prior approval for any of the following fiscal changes:
1. Making cumulative transfers among budget cost categories or projects which are expected
to exceed ten (10) percent of the total grant.
2. Transferring any funds into a budget cost category that equals zero ($0).
Written prior approval is to be requested on the Loan Star Libraries Grant Program Revision
Form and shall be requested when nearing the 10% limit or the end of the grant term. This
provision does not allow the grant to be exceeded. All prior approvals must be -requested by
August 1, 2002. Approvals received after this date will be considered on a case -by -case.
3
basis.
B. The Grantor must give written prior approval for any of the following programmatic changes to
the application (Loan Star Libraries Grants for State Fiscal Year 2002).
1. Changing key persons specified in the grant; however, none of the personnel are considered
key personnel for the purpose of this section.
2. Obtaining the services of a third party to perform activities that are central to the purposes
of the grant.
3. Changing the scope or objectives (regardless of whether there is an associated budget
revision). A change in scope is a substantive difference in the approach or method used to
reach program objectives.
Written prior approval is to be requested on the Loan Star Libraries Grant Program Revision
Form. All prior approvals must be received by August 1, 2002.
Fiscal Year 2002 Page 2 of 8
City of Lubbock Loan Star Libraries Grant
C. The Grantor hereby gives prior approval for the items specified under the cost categories outlined
below. Before the Grantee obligates or expends grant funds for additional items in the following
cost categories, the Grantor must give written prior approval. Written prior approval is to be
requested on the Program Revision form. Written prior approval is also required if an item's cost
or features are substantially different from what the grant specifies, or from a previous Program
Revision. All Program Revision forms must be received by Grantor on or before August 1, 2002.
COST CATEGORIES
1. Preaward Costs
None
2. Insurance (if not required by the grant)
None
3. Rearrangements and Alterations of Facilities
None
4. Equipment/Property
None
Subject to the obligations and conditions set forth in Uniform Grant Management Standards
(UGMS) Section III, Subpart C.32 (a), title to equipment acquired under a grant will vest upon
acquisition in the Grantee.
Each piece of equipment/property is an article of nonexpendable, tangible personal property
having a useful life of more than one year and an acquisition cost that exceeds the capitalization
amount established by Grantee's governing entity. Equipment/property includes furniture, library
materials, etc., purchased wholly or in part with grant funds. The prior approval amount is the
capital expenditure, which means the cost of the equipment/property including the cost to put it
in place. Capital expenditure for equipment/property means the net invoice price of the
equipment/property, including the cost of any modifications, attachments, accessories, or
auxiliary apparatus necessary to make it usable for the purpose for which it is acquired.
Ancillary charges, such as taxes, duty, protective in transit insurance, freight, and installation
may be included in, or excluded from, capital expenditure cost in accordance with the Grantee's
regular accounting practices.
VI. STATEMENT OF SERVICES TO BE PERFORMED
The Grantee will comply during the period of this contract and provide services outlined within the
grant application (Loan Star Libraries Grants Plan of Action for SFY 2002) as approved by the
Grantor.
Fiscal Year 2002 Page 3 of 8
City of Lubbock Loan Star Libraries Grant
VII. TERMS AND CONDITIONS
A. The Grantee will comply with the Loan Star Libraries Administrative Rules for SFY 2002. Note
that per 2.165(c) of the Rules, assurances relating to non-resident fees or TexShare Library Card
Program are in effect for entire term of grant contract.
B. The Grantee acknowledges that the intent of the grant is to provide funds to maintain, improve,
and enhance local library services, and to provide Texans who are not residents of a particular
local community access to and services from the many participating public libraries.
C. The Grantee will comply with the Rules for Administering the Library Systems Act. Note that
Grantee must continue to meet system membership requirements to be eligible for future grants,
per Texas Government Code 441.138(c).
D. The Grantee will comply with the following three parts of the Governor's Office of Budget and
Planning Uniform Grant Management Standards (UGMS), revised January 2001, located at
http://www.governor. state. tx. us/the office/gts_tracs/Grants/guidelines. htm.
1. Cost Principles for state and Local Governments and Other Affected Entities
(adapted from OMB Circular A-87)
2. State Uniform Administrative Requirement for Grants and Cooperative Agreements
(adapted from OMB Circular A-102)
3. State of Texas Single Audit Circular
E. The Grantee will send the Grantor a copy of any management letters issued by the auditor with
the reporting package (or written notification, as applicable). The audit's Schedule of
Expenditures of Federal and State Awards will list the amount of awards expended for each
award year separately.
F. The Grantee may not obligate grant funds after August 31, 2002. By October 31, 2002, all
obligations must be liquidated. Any interest accrued above $100 must be returned to Grantor,
per requirements in UGMS. All unexpended funds must be returned to the Grantor.
G. The Grantee will add any program income to the funds committed to the grant, using such
program income for the purposes and under the conditions of the grant. The source and amount
of the program income must be explained in box 12 of the Financial Status Report.
H . All publicity relating to the grant award must include acknowledgement of the Texas State
Library and Archives Commission whenever possible and practical. Publicity includes but is not
limited to press releases, media events, public events, displays in the library, announcements on
the library's website, and materials distributed through the grant project.
Fiscal Year 2002 Page 4 of 8
City of Lubbock Loan Star Libraries Grant
The Grantee certifies by this contract that it will comply with the Assurances — Non -Construction
Programs (OMB Standard Form 124B), the Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions, and the Certification
Regarding Lobbying as submitted to the Grantor. Additional assurances are listed in UGMS,
Subpart B.14.
J. The Grantee affirms that it has not given, offered to give, nor intends to give at any time
hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount,
trip, favor or service to a public servant in connection with this contract. The Grantee further
affirms that its employees or agents shall neither solicit nor accept gratuities, favors or anything
of monetary value from contractors, potential contractors or parties to subagreements.
K. The Grantee agrees to provide the Grantor with one (1) set of any public relations materials
produced under this grant.
L. The Grantee agrees to maintain records on all equipment/property with an acquisition cost that
exceed governing entity's capitalization level. The Grantee will reconcile the equipment/property
records with a physical inventory of the equipment/property every two years.
The UGMS Subpart C, Sec. 32, (d) (3) requires certain items of equipment (stereo systems, still
and video cameras, facsimile machines, VCRs and VCR/TV combinations, and cellular and
portable telephones) to be maintained on inventory if their cost is above $500, or if they could be
easily lost or stolen.
Subject to the obligations and conditions set forth in the UGMS Section III, Subpart C, Sec. 32
(a), title to equipment acquired under a grant will vest upon acquisition in the Grantee.
When property is vested in the Grantee, the Grantee will dispose of equipment/property in
accordance with the UGMS Subpart C, Sec. 32, (e).
M. The Grantee agrees to submit the Equipment/Property Acquired form by October 31, 2002 for all
equipment/property purchased during that grant year.
N. The State Legislature has charged the Grantor with submitting performance measurement reports
that specify the level of services provided by its programs and services. The Grantee agrees to
submit reports that are timely, accurate, auditable, and consistent with definitions.
The Grantee agrees to submit the Loan Star Libraries Reporting Form for Loan Star Libraries
Grants according to the following schedule and grant award:
Reporting_ Period
Due Date
Grant Award
September 1, 2001 - May 31, 2002
June 6, 2002
Over $5,000
June 1, 2002 - August 31, 2002
September 6, 2002
Over $5,000
September 1, 2001 — August 31, 2002
September 6, 2002
Under $5,000
Fiscal Year 2002 Page 5 of 8
City of Lubbock Loan Star Libraries Grant
1
If library materials ordered with grant funds are received after the end of the grant year, a final
Loan Star Libraries Report may also be required covering receipt of those materials. This final
report will be due on or before November 15, 2002.
Note: Per Rule 2.165 (e), future funds will not be awarded to a library until all requirements for
all preceding contracts have been fulfilled.
O. The Grantee agrees to submit the Financial Status Report for this contract according to the
following schedule:
Reporting Period
Due Date
Grant Award
September 1, 2001 - May 31, 2002
June 6, 2002
Over $5,000
June 1, 2002 - August 31, 2002
September 6, 2002
Over $5,000
September 1, 2001— August 31, 2002
September 6, 2002
Under $5,000
If necessary, a final Financial Status Report is due on or before November 15, 2002.
P. The Grantee agrees to maintain all financial and programmatic records, supporting documents,
statistical records, and other grantee records according to Section II, Subpart C.42, of UGMS. In
general, Grantees must maintain records for a minimum of three years from the date the Grantee
submits to Grantor the last single audit or audit report for the grant period.
VIII. ENFORCEMENT
A. Remedies for noncompliance. If a grantee or subgrantee materially fails to comply with any term
of an award, whether stated in a federal or state statute or regulation, an assurance, in a state plan
or application, a notice of award, or elsewhere, the awarding agency may take one or more of the
following actions, or impose other sanctions, as appropriate in the circumstances:
(1) Temporarily withhold cash payments pending correction of the deficiency by the grantee or
subgrantee or more severe enforcement action by the awarding agency,
(2) Disallow (that is, deny both use of funds and matching credit for) all or part of the cost of the
activity or action not in compliance,
(3) Wholly or partly suspend or terminate the current award for the grantee's or subgrantee's
program,
(4) Withhold further awards for the program, or
(5) Take other remedies that may be legally available.
B. Hearings, appeals. In taking an enforcement action, the awarding agency will provide the grantee
or subgrantee an opportunity for such hearing, appeal, or other administrative proceeding to which
the grantee or subgrantee is entitled under any statute or regulation applicable to the action
involved.
Fiscal Year 2002 Page 6 of 8
City of Lubbock Loan Star Libraries Grant
C. Effects of suspension and termination. Costs of grantee or subgrantee resulting from obligations
incurred by the grantee or subgrantee during a suspension or after termination of an award are not
allowable unless the awarding agency expressly authorizes them in the notice of suspension or
termination or subsequently. Other grantee or subgrantee costs during suspension or after
termination which are necessary and not reasonably avoidable are allowable if:
(1) The costs result from obligations which were properly incurred by the grantee or subgrantee
before the effective date of suspension or termination, are not in anticipation of it, and, in the
case of a termination, are noncancelable, and,
(2) The costs would be allowable if the award were not suspended or expired normally at the end
of the funding period in which the termination takes effect.
D. Relationship to Debarment and Suspension. The enforcement remedies identified in this section,
including suspension and termination, do not preclude grantee or subgrantee from being subject to
"Debarment and Suspension" under E.O. 12549 (see Section .35) and state law.
IX. CONTACTS AT TSLAC
Questions or concerns about programmatic issues and Program Revision Requests should be directed
to this grant's Project Manager:
Deborah Littrell Phone: 512-463-5456 Fax: 512-463-8800
Director, Library Development Division E-mail: dlittrell@tsl.state.tx.us
Questions or concerns about regulatory or financial issues should be directed to:
Manager of Accounting and Grants Department
Phone: 512-463-6626
E-mail: camack o,tsl.state.tx.us
Fax reports to: Grants Accountant
Phone: 512-463-5472 Fax: 512-463-3560
E-mail: accounting&tsl.state.tx.us
Payments to the Grantor, such as those for interest earned each quarter on advanced funds, should be
mailed with an explanation of the purpose of the payment and the grant number to:
Accounting and Grants Department
Texas State Library and Archives Commission
PO Box 12516
Austin, TX 78711-2516
Fiscal Year 2002 Page 7 of 8
City of Lubbock Loan Star Libraries Grant
X. APPLICABLE AND GOVERNING LAW
A. This grant shall be governed by the laws of the State of Texas. All duties of either party shall be
legally performable in Texas. The applicable law for any legal disputes arising out of this
contract shall be the law of (and all actions hereunder shall be brought in) the State of Texas, and
the forum and venue for such disputes shall be Travis County, District Court.
B. This grant is subject to availability of funds.
XI. SIGNATURES
GRANTOR
Texas State Library and Archives Commission
� (111nko�
Edward Seidenberg, Assistant St e Librarian
Date
Donna Osborne, Chief Fiscal Officer
Date
GRANTEE
Ci f Lubbo k, LuWock -County Library
Signature (Mu be 'an ficial empowered
to enter into contracts)
Windy Sitton
Typewritten or Printed Name
favor
Title
March 28, 2002
Date
ATTEST:
Rebecca Garza, City Sectary
Fiscal Year 2002
City of Lubbock Loan Star Libraries Grant
Page 8 of 8
Resolution No. 2002-RO119
CERTIFICATION REGARDING
DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY
EXCLUSION
LOWER TIER COVERED TRANSACTIONS
This certification is required by the regulations implementing Executive Order 12549, Debarment and
Suspension, 34 CFR Part 85, Section 85.510, Participant's responsibilities. The regulations were published as
Part VII of the May 26, 1988 Federal Register (pages 19160-12911). Copies of the regulations may be obtained
by contacting the person to which this proposal is submitted.
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Windy Sitton, Mayor
Name and Title of Authorized Certifying Official
March 28, 2002
Date .
ATTEST:
Rebecca Garza, City Secretary
Instructions for Certification
1. By signing and submitting this proposal, the prospective Iower tier participant is providing the certification set out
below.
The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal Government, the
department or agency with which this transaction originated may pursue available remedies, including suspension
and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal
is submitted, if at any time, the prospective lower tier participant learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction,"
"participant" "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used
in this clause, have the meanings set out in the Definitions and coverage sections of rules implementing Executive
Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy
of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered.
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who
is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction,
unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause title
"Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion --Lower Tier Covered
Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier
covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered
transaction, unless it knows that the certification is erroneous. A participant may decide the method and
frequency by which it determines the eligibility of its principals. Each participant may, but is not required to,
check the Nonprocurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is
not required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or
voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal
Government, the department or agency with which this Aransaction originated may pursue available remedies,
including suspension and/or debarment.
OMB Approval No. 0348-0040
ASSURANCES - NON -CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such
is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial capability
(including funds sufficient to pay the non -Federal share
of project cost) to ensure proper planning, management
and completion of the project described in this
application.
2. Will give the awarding agency, the Comptroller General
of the United States and, if appropriate, the State,
through any authorized representative, access to and
the right to examine all records, books, papers, or
documents related to the award; and will establish a
proper accounting system in accordance with generally
accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or
presents the appearance of personal or organizational
conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable
time frame after receipt of approval of the awarding
agency.
5. Will comply with the Intergovernmental Personnel Act of 7.
1970 (42 U.S.C. §§4728-4763) relating to prescribed
standards for merit systems for programs funded under
one of the 19 statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to:
(a) Title VI of the Civil -Rights Act of 1964 (P.L.-88-352)
which prohibits discrimination on the basis of race, color
or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. §§1681-
1683, and 1685-1686), which prohibits discrimination on
the basis of sex; (c) Section 504 of the Rehabilitation
Act of 1973, as amended (29 U.S.C. §794), which
prohibits discrimination on the basis of handicaps; (d)
the Age Discrimination Act of 1975, as amended (42
U.S.C. §§6101-6107), which prohibits discrimination
on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255). as amended,
relating to nondiscrimination on the basis of drug
abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) §§523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee
3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title Vill of the
Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as
amended, relating to nondiscrimination in the safe,
rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s)
under which application for Federal assistance is being
made; and, G) the requirements of any other
nondiscrimination statute(s) which may apply to the
application.
Will comply, or has already complied, with the
requirements of Titles 11 and III of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P.L. 91-646) which provide for
fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal or
federally -assisted programs. These requirements apply
to all interests in real property acquired for project
purposes regardless of Federal participation in
.purchases.
8. Will comply, as applicable, with provisions of the
Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328)
which limit the political activities of employees whose
principal employment activities are funded in whole or
in part with Federal funds.
Previous Edition Usable Standard Form 424E (Rev. 7-97)
Authorized for Local Reproduction Prescribed by OMB Circular A-102
9. Will comply, as applicable, with the provisions of the Davis -
Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act
(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract
Work Hours and Safety Standards Act (40 U.S.C. §§327-
333), regarding labor standards for federally -assisted
construction subagreements.
10. Will comply, if applicable, with flood insurance purchase
requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L. 93-234) which requires
recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of
insurable construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190) and
Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in
floodplains in accordance with EO 11988; (e) assurance of
project consistency with the approved State management
program developed under the Coastal Zone Management
Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of
Federal actions to State (Clean Air) Implementation Plans
under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.C. §§7401 et seq.); (g) protection of
underground sources of drinking water under the Safe
Drinking Water Act of 1974, as amended (P.L. 93-523);
and, (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (P.L. 93-
205).
ATTEST:
--------------------- ----------
Re ecca Garza, City Secre ary
12. Will comply with the Wild and Scenic Rivers Act of
1968 (16 U.S.C. §§1271 et seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance
with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.S.C. §470), EO 11593
(identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of
1974 (16 U.S.C. §§469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of
human subjects involved in research, development, and
related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of
1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et
seq.) pertaining to the care, handling, and treatment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
16. Will comply with the Lead -Based Paint Poisoning
Prevention Act (42 U.S.C. §§4801 et seq.) which
prohibits the use of lead -based paint in construction or
rehabilitation of residence structures.
17. Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A-133,
"Audits of States, Local Governments, and Non -Profit
Organizations."
18. Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations, and policies
governing this program.
SIGNATURE OF (AUTHORIZED CERTIEWNG OFFICIAL TITLE
Mayor
APPLICANT ORGAN12ATION JDATE SUBMITTED
Lubbock City County Library
Standard Form 424B (Rev. 7-97) Back
Sifate L mtrotter of Public Accounts
5 a
TREASURY WARRANT NO.
Y 168176887 MAY 24, 2002
052302 0001 306 93062820 17560005906 000 168176887
PAY TWENTY FIVE THOUSAND FOUR HUNDRED SEVENTY SIX DOLLARS
AND 00/100 $25,476.00
TO THE
ORDER IIII111II111111 oil
OF CITY OF LUBBOCK
P 0 BOX 2000 — FINANCE DEPT
LUBBOCK, TX 79457-0001
VOID AFTER e:
08/31/2004
1: i 14900 461�1: Ile i68 17688711'
THE STATE OF TEXAS PAYMENT INFORMATION
INVOICE NO. INV. DATE INVOICE DESCRIPTION DOC, NO. INVOICE AMOUNT
CONTRACT NO..4 LOANSTAR LIBRARY GRANT NO.442 93062820 $25,476.00
FOR ADDITIONAL INFORMATION ON NON —CONFIDENTIAL PAYMENTS
VISIT: WWW.WINDOW.STATE.TX.US/COMPTROL/SAN/PAYMENT/PAYTOC.HTML
OR CALL THE COMPTROLLER'S AUTOMATED PAYMENT INQUIRY SYSTEM
TOLL FREE 1-877-309-3775 OR IN AUSTIN, TX 1-512-475-4869
IDENTIFICATION NO: 17560005906 MAIL CODE: 000
PAYEE NAME: CITY OF LUBBOCK
PAYING AGENCY: TX STATE LIBRARY —ARCHIVES COMM
PAYING AGENCY PHONE NO: 512-463-5473 PAYING AGENCY NO: 306
WARRANT NO: 168176887 ISSUE DATE: 05/23/20OZ WARRANT TOTAL: $25,476.00
No. 168176887 —NOT NEGOTIABLE— Detach here before depositing
Resolution No. 2002-RO119
To: Public Library Directors
From: Deborah Littrell, Director, Library Development Division
Re: Loan Star Libraries Contract
Date: February 11, 2002
PO Box 12927
PO Box 1292exas
Enclosed are two copies of your Loan Star Libraries grant contract from
the Texas State Library and Archives Commission along with the
78711-2927
following required forms:
Certification Regarding Lobbying (applicable for grants
11.
exceeding $100,000)
2. Certification regarding Debarment, Suspension, Ineligibility,
Lorenzo de Zavala
and Voluntary Exclusion
State Archives and
S 3. Standard Form 424B, Assurances —Non-Construction
LibraryBuilding
Programs
1201 Brazos St.
Please return both copies of the contract and each of the above forms (as
Austin TX78701
applicable) signed by an authorized representative of your governing
authority with original signatures as soon as possible to:
www.tsl.state.tx.us
Grants Accountant, Texas State Library and Archives
Commission, P.O. Box 12516, Austin, TX 78711-2516
We will then sign the contracts and return one copy to you. If any
Commission Chairman
information (except budget figures) on the contract is incorrect please
Carolyn Palmer
write-in the correct information, and have your governing authority initial
all corrections. If you have questions about your contract, please contact
Members
Chris A. Brisack
me before proceeding. (full contact information is at the end of this
Kenneth R. Carr
document) Grant funds will be disbursed as soon as possible after receipt
Sandy Melton
of the signed contract.
Sandra Pickett
Elizabeth Sanders
Please note: The budget figures from your Plan of Action are in the budget
category we could best determine met the purpose of your Plan. We have
Director and Librarian
enclosed an informational sheet, Example of Assignment of Costs To
Peggy D. Rudd
Expense Categories, to show how these decisions were made. If you
believe budget changes need to be made, please do not change the
Assistant State Librarian
contract. Budget changes require completion of the Program Revision
Edward Seidenberg
Form (see below).
Many Plans did not contain sufficient details about proposed programs.
We want to remind you that there are expenses that are unallowable. Per
Rule §2.163, Eligible Expenses, (4) Other expenditures not allowed by the
Making
Uniform Grant and Contract Management Act (Government Code Chapter
information
783). You may view the grant standards online at:
work
for all
Texans