HomeMy WebLinkAboutResolution - 2002-R0057 - Letter Of Award For Turf Maintenance - Metro Lawn Service - 02_14_2002Resolution No. 2002-R0057
February 14, 2002
Item No. 26
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Letter of Award for
contract turf maintenance, by and between the City of Lubbock and Metro Lawn
Service of Lubbock, Texas and related documents. Said Letter of Award is attached
hereto and incorporated in this resolution as if fully set forth herein and shall be
included in the minutes of the City Council.
Passed by the City Council this
ATTEST:
Rebecca Garza, City Secreta
APPROVED AS TO CONTENT:
14th day of
----
Victor Kilman Purchasing Manager
APPROVED AS TO FORM:
William de Haas
Contract Manager/Attorney
gs/ccdocs/Ltr of Award -Metro Lawn Service. res
Feb. 6, 2002
February , 2002.
YA I t k"
WINDY SITiibN, MAYOR
P.O. Box 2000
Lubbock. Texas 79457
(806) 775-2167 • Fax (806) 775-2164
Resolution No. 2002—R0057
Office of
Purchasing
February 15, 2002
Metro Lawn Service
PO Box 64152
Lubbock,Texas 79464
RE: BID #012-02/RS —CONTRACT TURF MAINTENANCE —ANNUAL PRICING
Dear Mr. Billingsley:
Metro Lawn Service has been awarded the items noted below on the Contract Turf
Maintenance — Annual Pricing on your response to the City of Lubbock Invitation to Bid #012-
02/RS.
0
1. A Purchase Order will be issued by the City of Lubbock and covers the category of
items shown below, and no other, during the period beginning February 14, 2002 and
ending February 13, 2003. The purchase order number must be on the invoice sent
to the City of Lubbock for payment. The City of Lubbock shall not be responsible for
payment of any invoices except those orders placed pursuant to this agreement.
2. Category of Items:
1. Group 8 - Right -of -Way - $83,286.00
2. Group 9 - Class C 1 Park Properties - $3,733.20
3. Metro Lawn Service bid dated February 5, 2002, is incorporated into and made a
part of this agreement.
4. Prices: As quoted.
5. All invoices shall be directed to:
City of Lubbock
Accounts Payable
PO Box 2000
Lubbock, Texas 79457
a
6. The City of Lubbock reserves the right to enforce the performance of this contract in
any manner prescribed by law or deemed to be in the best interest of the City of
Lubbock in the event of breach or default of this agreement. The City of Lubbock
reserves the right to terminate this agreement with a thirty (30) day written notice in
the event Metro Lawn Service fails to perform in accordance with their proposal
dated February 5, 2002.
Citv of Lu bock
/R*ON SHUF LD
Senior Buyer
cc: Bay Alaniz, Park Maintenance
Vendor File
Resolution No. 2002-R0057
CITY OF LUBBOCK
PARKS & RECREATION DEPARTMENT
TURF MAINTENANCE CONTRACT
A. GENERAL PROVISIONS
B. MAINTENANCE STANDARDS
C. TURF MAINTENANCE GROUPS
D. EXHIBIT A, BID SUBMITTAL FORM
E. EXHIBIT B, PAYMENT REQUEST FOR TURF MAINTENANCE
F. EXHIBIT C, WRITTEN HAZARDOUS COMMUNICATION PROGRAM
STATE OF TEXAS
COUNTY OF LUBBOCK
This contract, (the "Contract"), effective as of March 28, 2002, (the "Effective Date"), is by and between the City of
Lubbock, (the "City"), a Texas Home Rule Municipal Corporation, and Metro Lawn Service, a Texas corporation, whose
principal place of business is located at P. O. Box 64152, Lubbock, Lubbock county, Texas (the "Contractor").
WITNESSETH
WHEREAS, the City requires a contractor to perform turf maintenance operations, and
WHEREAS, the Contractor has the necessary tools, equipment, and qualified personnel to perform the requested
work, and
WHEREAS, the City desires to contract with Contractor to perform turf maintenance.
NOW THEREFORE, for and in consideration of the terms, covenants and conditions set forth in this Contract, the
City and Contractor hereby agree as follows:
GENERAL PROVISIONS
1.0 DEFINITIONS
1.1 Agent - An employee of the Division of Culture and Leisure Services, City of Lubbock, who is appointed
by the City to monitor the work and actions of the contractor.
1.2 City - The City of Lubbock, Texas, municipal corporation in Lubbock County, Texas.
1.3 City Council - City Council of the City of Lubbock, Texas.
1.4 Classification (Class) - The organization of sites according to service frequencies.
1.5 Contract - The contract consists of the following: General Provisions; Maintenance Standards; Turf
Maintenance Groups; Bid Submittal Form, Exhibit A; Payment Request Form, Exhibit B; Written
Hazardous Communication Program, Exhibit C; Payment and Performance Bond; Insurance; Notice to
Proceed; and Change Orders. These form the agreement whereby the Contractor shall furnish all labor,
equipment, tools, materials, and perform all work necessary to satisfactorily accomplish the work,
contracted by the City.
1.6 Contract Time - The number of allowable days to complete the contract.
1.7 Contractor - The individual, firm, partnership, joint venture, or corporation contracting with the City to
perform work.
1.8 Cycle - The complete service of all sites in a Class one time.
1.9 Extra Work - Work over and above that called for in the contract.
1.10 Mayor -The duly appointed official of the City of Lubbock, Texas, who is empowered by the City Charter
to enter into a contract in behalf of the City.
1.11 Notice to Proceed - Written notice to the Contractor issued and signed by the authorized Agent stating the
date on which the Contractor should proceed with work as stated in the contract.
1.12 Parks Manager - The individual whom shall act on_the City's behalf to ensure compliance with the
contract requirements, such as but not limited to, acceptance, inspection and delivery. All questions,
notices, or documentation arising under this agreement shall be addressed to the Parks Manager.
1.13 Payment Bond and Performance Bond - Deleted.
1.14 Review Committee - A committee chosen by the City of Lubbock, to analyze and recommend to City
Council the best contractor(s) to perform the tasks governed by the contract.
1.15 Specifications - The directions, provisions, and requirements pertaining to the method and manner of
performing the work or to the quality of the materials and equipment to be furnished under the contract.
1.16 Subcontractor - Any individual, firm, partnership, or corporation licensed or otherwise authorized by law
to do business in Texas, to whom the Contractor, with written consent of the City, sublets a part of the
work.
1.17 Surety - The corporation, partnership or individual, duly authorized and admitted to do business in Texas
and licensed by the State of Texas to issue surety bonds, who is bound with and for the Contractor to
assume legal liability for the faithful performance of the contract.
1.18 Unit Price - Payment to the contractor based on a unit or portion of the work performed.
1.19 Work - All work, including the furnishing of staff, equipment, materials, and other incidentals necessary
for the performance of the contract.
2.0 TERMS AND CONDITIONS
2.1 Work: It is the intent for the Contractor to provide for completion in every detail the work described
herein. The Contractor shall provide all labor, tools, transportation, materials, and equipment necessary to
complete the work in accordance with specifications provided and terms of the contract.
2.2 Specification Change: During the term of the Contract, the City may change Site classifications, thereby
increasing or decreasing mowing frequencies. Unit pricing will be used to determine cost adjustments. All
changes shall be in writing.
When the quantity of work to be done or of materials to be furnished under any item of the contract is more
than 125 percent of the quantity stated in the contract, then either party to the contract, upon demand, shall
be entitled to negotiate for revised consideration on the portion of work above 125 percent of the quantity
stated in the contract.
When the quantity of work to be done or of materials to be furnished under any item of the contract is less
than 75 percent of the quantity stated in the contract, then either party to the contract, upon demand, shall
be entitled to negotiate for revised consideration on the work performed.
2.3 Changed Condition: If the Contractor finds latent conditions which differ from those outlined in the
contract or specifications which differ from customary work, and which the Contractor could not have
discovered during the investigation of the site prior to the bid, and in which such condition increased the
expense to the Contractor, immediate written notice shall be promptly mailed to the Parks Manager. The
Contractor shall afford the City the opportunity to inspect the same. After inspection by the City, the
Contractor shall not delay work pending a decision to be made by the City regarding the claim. Failure of
the Contractor to give prompt written notice and afford the City the opportunity to inspect the condition,
before it is disturbed, shall be deemed a waiver by the Contractor of all claims and extra compensation
arising out of the alleged condition.
If the City determines that the Contractor is entitled to extra compensation by reason of increased expense
to the Contractor and caused by the condition, and finds that the condition requires work not covered in the
contract, a change order may be executed for additional compensation which shall be agreed upon by all
parties involved. Additional time may be granted if the City deems additional time is necessary to
accomplish the job. No change order or combination of change orders shall exceed twenty-five percent
(25%) of the total contract.
2.4 Litter: The City will be responsible for litter control for Groups 1 through 7 and Group 10. Litter and
Debris control for Groups 8 & 9 (Right of Way i and Group 9) shall be performed by the Contractor. The
Contractor shall realize that litter or debris may accumulate prior to mowing with no fault to either party.
The Contractor shall not mow over trash or debris. The Contractor shall instruct mower operators to police
sites to prevent dangerous or unsightly conditions, and dispose of debris in park dumpsters.
2.5 Clean-up: As specified in the Maintenance Standards Specifications, all work shall be cleaned up and
waste materials removed from the site. No equipment shall be left at neighborhood parks or any City
owned property site and all material removed from the job shall be at the Contractor's expense. If materials
or waste are not removed from the site, written notification from the Agent shall be delivered to the
Contractor. The Contractor shall have forty-eight (48) hours to remove the material in question. If the
material in question is not removed in the forty-eight (48) hour period, the City shall remove the material
and the Contractor shall be charged for the expense. Payment to the city for said expenses shall be
deducted for the Contractor's payment. If such conditions continues, the contract may be terminated due to
breach of contract.
2.6 Preservation and Restoration of Property: The Contractor is responsible for the preservation of all City
owned and adjacent property owner lands which the Contractor may come into contact with. The
Contractor shall use every precaution necessary to prevent damage to trees, shrubs, above and below
ground structures, utilities and any other form of property. Should damage occur, it is the Contractor's
responsibility to report the damage to the Parks Manager or his Agent as soon as possible but not exceeding
twenty-four (24) hours from the time damage occurred. If damage occurs as a result of Contractor's
actions, the Contractor shall be held responsible to repair or replace the damaged property at their own
expense. Time required to repair damaged property shall be expedient and to the approval of the Parks
Manager or his Agent. If the damage is not repaired in the agreed upon time period, the City may after
forty-eight (48) hours notice from the Parks Manager, proceed to repair the damage. The Contractor shall
be held financially responsible for the repair work and the cost shall be deducted from the Contractor's
payment.
2.7 Equipment: The Contractor shall provide everything necessary to fulfill the requirements of this contract.
All equipment shall meet all applicable Federal, State and Local laws and regulations. Contractors
equipment is subject to inspection and approval of the Parks Manager or his Agent. At a minimum, the
types of equipment utilized shall conform to the type(s) approved for each maintenance class. Mowers
shall be of proper size and configuration to provide quality cut, safe operation and prevent damage to turf
and facilities. Reel and rotary mowers shall be full flotation and rotary and trim mowers shall have anti -
scalping features. All manufacturers safety features must be operational, in good repair and in proper
positions during operation. All equipment shall be professional grounds maintenance quality and in good
condition throughout the course of the contract. If the Parks Manager or his Agent deems the equipment
faulty or if the equipment is damaging the turf in anyway, the Contractor shall remove the equipment from
the premises. Contractor shall be responsible for grounds maintenance progress to continue as per the
mowing schedules outlined in the attached specifications.
Respective bidders shall submit a Contractor's Equipment Schedule, Exhibit 1 for their proposed
equipment.
2.8 Property Boundary: Parks & City Facilities; When the property to be maintained is bound by a street, the
scope of maintenance will,extend into roadway a minimum of two feet from back of curb, if the boundary
is an alley, maintenance will consist of a minimum of one half of alley, each maintained on schedule with
the remainder of the site. When the area is bound by anything other than a street or alley, the physical
property line will serve as the project boundary.
Right-of-way sites; curbed areas with adjacent sidewalks shall be maintained through the sidewalk street -
ward to a point two feet from back of curb. In areas where the linear sidewalk or right-of-way landmarks
are interrupted or divided up, the maintenance areas shall remain consistent and uniform from these
boundaries street -ward to the curb. Median and traffic islands shall be maintained in their entirety
including maintenance street -ward to either side from a point two feet from back of curb or to the edge of
roadway on non -curbed medians or traffic islands. Non -curbed streets shall be maintained from the
roadway to the centerline of the drainage channel. Maintenance at intersections shall include a visibility
triangle ten feet wide by thirty feet from either side of the mid -point of the curb's radius.
Aerial maps of the Undeveloped areas are available for viewing in the Purchasing Office (Municipal
Building. 1625 13th Street, Room 104) highlighting the boundaries. Contractor should allow a +/- 10%
variance in determining overall size. Contractors are encouraged to view these maps as well as conduct a
personal site visit.
2.9 Termination of Contract: This contract shall remain in effect until the expiration date, performance of
services ordered, or termination of either party with a thirty (30) day written notice by either party prior to
any cancellation. Such written notice must state the reason for cancellation. The City of Lubbock reserves
the right to award the canceled contract to the next lowest and best bidder as it deems to be in the best
interest of the city.
3.0 CONTROL OF WORK
3.1 Authority of the Parks Manager: It is understood by all parties that the work is to be done to the
satisfaction of the Parks Manager or his authorized agent(s). The Parks Manager shall interpret all
specifications, and shall determine the acceptability of all work. The Parks Manager shall decide the
classification, quality, and amount of all work done and shall determine the amounts to be paid under the
contract. The Parks Manager shall be the sole administrator of claims and his decision shall be final,
conclusive and binding on all parties.
3.2 Authority of the Agent: The Parks Manager may appoint an Agent or Agents to serve as an inspector.
The Agent(s) shall be allowed to inspect all work at any time. The Agent shall not be allowed to alter,
revise, add, or delete anything from the contract or specifications. An Agents duties shall include keeping
the Parks Manager notified as to the progress of the job and the procedures involved in completing the job.
The Agent shall call to the attention of the Parks Manager and the Contractor any deviation of contract or
specifications, but failure of the Agent or of the Parks Manager to call to the attention of the Contractor any
deviation of the contract or specifications shall not constitute acceptance of said work. The Agent shall
have the authority to suspend any work pending a decision by the Parks Manager.
3.3 Extra Work: Extra work being done by the Contractor without authorization through change orders, or
work which is not shown on the contract or specifications, shall be considered as unauthorized work; and if
performed shall be at the risk of the Contractor. The Parks Manager reserves all rights to refuse payment
for such work.
3.4 Unauthorized Work: All work and/or materials which do not conform to the contract and specifications,
and work done contrary to written instructions of the Agent or Parks Manager shall be done at the expense
of the Contractor. The Contractor may be ordered to remove or remedy such work at its own expense. If
Contractor damages adjacent property, the Contractor shall remedy such property at its own expense.
3.5 Final Inspection: Final Inspection of the site shall take place by the Parks Manager or his appointed Agent
as soon as possible after the completion of the project. If the project is completed in cycles, the project
shall be inspected after each cycle by the Agent. The Contractor shall be allowed to be present at the
examination. If the inspection reveals any defective work, the Parks Manager or his Agent may require the
work to be remedied before final acceptance is granted. All said remedies shall be at the expense of the
Contractor.
3.6 Laws and Regulations: The Contractor and any subcontractor(s) shall at all times comply with all local,
county, state and federal laws. The Contractor and his subcontractor shall abide by all Labor Laws
observed by the State of Texas. The Contractor shall comply with all Federal, State and Local
Environmental Protection Laws, and regulations. The Contractor shall comply with all applicable Federal,
State and local laws and regulations regarding pollution of rivers, lakes, streams and other waters. The
Contractor shall store, handle, use and dispose of chemicals, fuels, oils, greases and other materials in a
manner which prevents them from entering surface or ground waters. More details are available in the
Exhibit C, Written Hazardous Communication Program, attached hereto and made a part of this Contract.
Upon receipt of notice of noncompliance of environmental protection provisions, the Contractor shall take
immediate corrective action at the Contractor's expense. If the Contractor fails or refuses to immediately
take corrective action, the City may issue an order stopping all or part of the work until satisfactory
corrective action has been taken.
Prior to any application of chemicals, the Contractor shall request, in writing, for approval from the Parks
Manager or his Agent. If permission is granted, all applications shall be performed through a Licensed
Applicator, licensed by the Texas Structural pest Control Board. Before spray applications commence, the
Contractor shall furnish the Agent or Parks Manager a list of proposed areas to be treated.
3.7 Advertising: Contractor shall not advertise or publish, without City's prior consent, the fact that the City
has entered into this Contract, except to the extent necessary to comply with proper request for information
from an authorized representative or the Federal, State or Local Government.
3.8 Special Events: The Contractor shall schedule work to enhance public use and restrict conflict with
scheduled events. Special event schedules will be submitted to the Contractor by the Parks Manager or his
Agent to arrange for mowing schedule adjustments. The Parks Manager or his Agent will attempt to notify
the contractor forty-eight hours prior to an event that requires mowing schedule adjustments. Sites for
funeral services at the City of Lubbock Cemetery may be verified each morning at 8:00 AM at the
Cemetery Office.
3.9 Citizen Contact: The Contractor is granted the privilege of doing work on City owned property, but does
not have exclusive use of the property and must respect the activities of park patrons while doing work on
City owned property. The Contractor shall take all precautions necessary to ensure that adjacent property
owners are not disturbed. Should a Contractor's worker be contacted by a citizen visiting the property they
are maintaining, proper assistance shall be given to the citizen. Should the worker not know the answer to
the citizen's question, the worker should know whom to refer the citizen to. The City shall provide a list of
City representatives and phone numbers for various City functions. The Contractor shall provide
employees with this information and ensure that this information is available at each job site.
3.10 Identification and Character: Contractor's vehicles shall be marked with the contractor's company name,
on both sides and in lettering that is a minimum of two inches tall and of an easily read typeface. In lieu of
lettering, Contractors may submit easily recognizable Company Logos for approval by the Parks
Department. All employees of the Contractor shall have a name badge for identification; either clips on or
incorporated with a uniform. This identification shall be worn at all times that the employee is at the job
site. The Contractor shall provide uniforms of a different color than City employee uniforms. Uniforms
may not be torn or ragged and shall present a professional appearance. Additionally, the Contractor will at
all times require employees to remain fully dressed and will not allow employees to wear unbuttoned
clothing while on City property.
3.10.1 The Contractor shall prohibit the use of intoxicating substances by its drivers and crew members
while on duty or in the course of performing their duties under this Contract.
3.10.2 Employees driving the Contractor's vehicles shall at all times possess and carry a valid State of
Texas Commercial Drivers License appropriate for the weight and type of vehicle being driven.
3.10.3 The Contractor's employees, officers, agents and Subcontractors shall, at no time, be allowed to
identify themselves or in any way represent themselves as being employees of the City of
Lubbock.
3.11 Safety: The Contractor is responsible for maintaining a safety program which ensures compliance with all
Federal Occupational Safety and Health Act of 1970 standards. The Contractor is responsible for safety on
the project site and the City shall take no action to interfere with the Contractor's safety program.
3.12 Disputed Work: If the contractor is of the opinion that (a) the work necessary or required to accomplish
the result intended by this contract; or (b) any work ordered to be done as contract work by the City is extra
work or additional work and not contract work; or (c) any determination or order of the City violates the
terms and provisions of this contract, the Contractor shall promptly, either before proceeding with such
work or complying with such order or determination, notify the City in writing of his (its) contentions with
respect thereto and request a final determination thereof.
Such determination of the City shall be given in writing to the Contractor. If the City determines that the
work in question is extra work and not contract work, or the determination or order complained of required
performance by the Contractor beyond that required by the contract or violates the terms and provisions for
the contract, thereupon the City shall cause either (a) the issuance of a written order covering the extra
work as provided for in paragraph 1 of section 3.12 hereof, or (b) the determination or order complained of
be rescinded or so modified so as to not require performance beyond that required by the terms and
provisions of the contract.
If the City determines that the work in question is contract work and not, extra work, or that the
determination or order complained of does not require performance by the Contractor beyond that required
by the contract or violate the terms and provisions of the contract, he shall direct the Contractor to proceed,
and the Contractor must promptly comply. In order to reserve his (its) right to claim compensation for such
work resulting from such compliance, the Contractor must, within twenty (20) calendar days after receiving
the City's determination and direction, notify the City in writing that the work is being performed, or that
the determination and direction is being complied with, under protest.
If the Contractor fails to so appeal to the City for a determination or, having so appealed, should the
Contractor thus fail to notify the City in writing of his (its) protest, the Contractor shall be deemed to have
waived any claim for extra compensation or damages therefore. No oral appeals or oral protests, no matter
to whom made shall be deemed even substantial compliance with the provisions of this item.
A delay of the Contractor due to a court order against the City or because of a conflict of a utility with the
work shall not be a cause for additional compensation for damages sustained by the Contractor, but may be
a cause for extension of contract working time only.
In addition to the foregoing requirement, the Contractor shall, upon notice from the City, produce for
examination and audit at the Contractor' office, by the representatives of the City, all his (its) books and
records showing all of his (its) acts and transactions in connection with contractual performance as well as
relating to or arising by reason of the matter in dispute. At such examination a duly authorized
representative of the Contractor may be present.
Unless the aforesaid requirements and conditions shall have been complied with the Contract, the City shall
be released from all claims arising under, relating to or by reason of this contract, except for the sums to be
due under the payment provision or this contract. It is further stipulated and agreed that no conduct on the
part of the City or any agent or employee of the City shall even be construed as a waiver of the
requirements of this section, which such requirements constitute an absolute condition precedent to any
approval or any claim for extra compensation, notwithstanding any other provisions of the contract
documents; and in any action against the City to recover any sum in excess of the contract amount the
Contractor must allege and prove strict compliance with the provisions of this section.
In connection with the examination provided for herein, the City, upon demand therefore, shall also
produce for inspection by the Contractor such records as the City may have with respect to such disputed
work or work performed under protest pursuant to order of the City, except those records and reports which
may have been prepared for the purpose of determining the accuracy and validity of the Contractor's claim.
3.13 Performance of Extra or Disputed Work: While the Contractor or his (its) subcontractor is performing
extra work in accordance with the City's written order, or is performing disputed work or complying with a
determination or order under protest in accordance with paragraph 3 of section 3.12 hereof, the Contractor
shall daily furnish the City's representative at the site with three copies of verified statement showing:
3.13.1 The name of each employee on this extra work and the equipment employed. This information
shall be reported on forms supplied by the City. A copy of such statements shall be signed by the
City's representative, noting thereon any items in question, and shall be returned to the Contractor
within five working days after submission. This signature shall not be construed as the City's
agreement and acceptance of items not questioned since all items are subject to subsequent review
and audit by City representatives.
3.13.2 The Contractor and his (its) subcontractors, when required by the City, must also produce the
inspection and audit by designated City representative, any and all of his (its) books, vouchers,
records, daily job diaries and reports, canceled check, etc., showing the nature and quantity of
labor, materials and equipment actually used in the performance of the extra work; the amounts
expended therefore; and the costs incurred for insurance premiums and other items of expense
directly chargeable to such extra work. The Contractor must permit the City's representatives to
make extracts therefrom or copies thereof as may be desired. Failure of the Contractor to comply
strictly with these requirements shall constitute a waiver of any claim for extra compensation on
account of the performance of such extra work.
3.14 No Waiver of Rights or Estoppel: The City, or any officer or agent thereof, shall not be precluded at any
time, either before or after final completion and acceptance of the work and final payment therefor from:
3.14.1 Showing the true and correct amount, classifications, quality and character of the work done and
materials furnished by the Contractor or any other person under this contract, or from showing at
any time that any determination, return, decision, approval, order, letter, payment or certification
is untrue and incorrect, or improperly made in any particular, or that the work or the materials or
any parts thereof, do not in fact conform to the contact requirements; and
3.14.2 Demanding the recovery from the Contractor of any overpayments made to him, or such damages
as the City may sustain by reason of the Contractor's failure to perform each and every part of this
contract in strict accordance with its terms or both.
3.15 Contractor Default, City's Right to Suspend Work and Annual Contract: The work or any portion of
the work under contract shall be suspended immediately on written order of the City declaring the
Contractor to be in default. The contract may be terminated by the City for any cause or causes, among
which special reference is made to the following:
3.15.1 Failure of the Contractor to start work within ten (10) days from date specified in the written work
order issued by the City to begin the work;
3.15.2 Substantial evidences that the progress of the work being made by the Contractor is insufficient to
complete the work within the specified working time;
3.15.3 Failure of the Contractor to provide sufficient and proper equipment, materials or construction
forces or properly executing the work;
3.15.4 Substantial evidence that the Contractor has abandoned the work or discontinuance of the
performance of the work or any part thereof and failure to resume performance within a
reasonable time after notice to do so;
3.15.5 Substantial evidences that the Contractor has become insolvent or bankrupt, or otherwise
financially unable to carry on the work;
3.15.6 Deliberate failure on the part of the Contractor to observe any requirements of these specifications
or to comply with any orders given by the City as provided for in these specifications;
3.15.7 Failure of the Contractor to promptly make good any defects in the work, the correction of which
has been directed in writing by the City;
3.15.8 Substantial evidence of collusion for the purpose of illegally procuring a contract or perpetrating
fraud on the City in the construction of work under contract;
3.15.9 Repeated and flagrant violations of safe working procedures;
3.15.10 The filing by the Contractor of litigation against the City prior to final completion of the work
When the work is suspended for any of the causes itemized above, or for any other cause or causes, the
Contractor shall discontinue the work or stich part thereof as the City designates.
3.16 Suspension by Court Order Against City: The Contractor shall suspend such part or parts of the work
pursuant to a court order issued against the City and shall not be entitled to additional compensation by
virtue of such court order; neither shall the Contractor be liable to the City in the event the work is
suspended by such court order, unless such suspension is due to the fault or negligence of the Contractor.
3.17 Payment Withheld: In addition to express provisions elsewhere contained in the contract, the City may
withhold from any payment otherwise due the Contractor such amount as determined necessary to protect
the City's interest, or, if it so elects, may withhold or retain all or a portion of any progress payment or
refimd payment on account of
3.17.1 Unsatisfactory progress of the work not caused by condition beyond the Contractor's control;
3.17.2 Defective work not corrected;
3.17.3 Contractor's failures to carry out instructions or orders of the City or his (its) representatives;
3.17.4 A reasonable doubt that the contract can be completed for the balance then unpaid;
3.17.5 Execution of work not in accordance with the contract documents;
3.17.6 Claim filed by or against the Contractor or reasonable evidence indicating probable filing of
claims;
3.17.7 Failure of the Contractor to make payments to subcontractor for material or labor;
3.17.8 Damage to another Contractor;
3.17.9 Unsafe working conditions allowed persisting by the Contractor;
3.17.10 Failure of the Contractor to provide work schedules as required by the City;
3.17.11 Use of subcontractors without City's approval.
When the above grounds are removed, payment shall be made for amounts withheld because of them, and
City shall never be liable for interest on any delayed or late payment.
4.0 INDEMNIFICATION & INSURANCE
4.1 City of Lubbock shall not be liable or responsible for, and shall be saved and held harmless by
Contractor from and against any and all suits, actions, losses, damages, claims, or liability of any
character, type, or description, including all expenses of litigation, court costs, and attorney's fees for
injury or death to any person, or injury to any property, received or sustained by any person or
persons or property, arising out of, or occasioned by, directly or indirectly, in whole or in part, the
performance of Contractor under this agreement, including claims and damages arising in whole or
in part from the negligence of City of Lubbock.
It is the expressed intent of the parties to this Agreement that the indemnity provided for in this
section is an indemnity extended by Contractor to indemnify and protect City of Lubbock from the
consequences of City's own negligence, whether that negligence is the sole or contributory cause of
the resultant injury, death, or damage.
4.2 The Contractor shall secure and maintain insurance for the duration of the contract. Proof of the
Contractor's liability insurance shall be provided prior to receipt of a signed contract. The following
insurance is required.
4.2.1 Class A: Workman's Compensation Insurance covering all employees whether employed by the
Contractor or any Subcontractor on the job including Employers Liability of at least $100,000 per
employee occurrence - each accident, $100,000 per employee occurrence - disease, $500,000
aggregate - disease.
Commercial General Liability Insurance at minimum combined single limits of $100,000 per
occurrence and $100,000 general aggregate for Bodily Injury and Property Damage, which
coverage shall include Products/Completed Operation ($100,000 Products/Completed Operations
Aggregate), and XCU Hazards Coverage for Products/Completed Operations must be maintained
for at least two (2) years after the work is completed. Coverage must be written on an Occurrence
Form. Contractual Liability must be obligations contained in the contract.
Commercial Automobile Liability Insurance at minimum combined single limits of $100,000 per
occurrence for owned, non -owned, and hired coverage.
Excess Umbrella Liability Insurance is not required.
4.2.2 Class B through Class G: Workman's Compensation Insurance covering all employees whether
employed by the Contractor or any Subcontractor on the job including Employers Liability of at
least $100,000 per employee occurrence - each accident, $100,000 per employee occurrence -
disease, $500,000 aggregate - disease.
Commercial General Liability Insurance at minimum combined single limits of $500,000 per
occurrence and $500,000 general aggregate for Bodily Injury and Property Damage, which
coverage shall include Products/Completed Operations ($500,000 Products/Completed Operations
Aggregate), and XCU Hazards Coverage for Products/Completed Operations must be maintained
for at least two (2) years after the work is completed. Coverage must be written on an Occurrence
Form. Contractual Liability must be obligations contained in the contract.
Commercial Automobile Liability Insurance at minimum combined single limits of $500,000 per
occurrence for owned, non -owned, and hired coverage.
Excess Umbrella Liability Insurance at minimum limits $500,000 combined single limit.
Primary insurance amounts may be increased by the amount of excess umbrella liability
requirement ($500,000) in lieu of providing excess umbrella liability coverage.
4.2.3 A Comprehensive General Liability Insurance form may be used in lieu of a Commercial General
Liability Insurance form. However, if the successful bidder chooses this alternative, he must get
specific requirements from the City of Lubbock.
4.3 All policies or certificates shall also contain the following endorsements:
4.3.1 Name insured wording which includes the Contractor, Subcontractors, and the City of Lubbock
with respect to general liability and automobile liability.
4.3.2 All liability policies shall contain cross liability and severability of interest clauses.
4.3.3 A waiver of subrogation in favor of the City of Lubbock for all types of insurance coverage's.
4.3.4 The policy shall be endorsed to require the insured to immediately notify the City of Lubbock of
any changes in the insurance coverage.
4.4 All insurance shall be purchased from an insurance company that meets the following requirements.
4.4.1 A Best financial grading of A:VII or better
4.4.2 Licensed and admitted to do business in the State of Texas and is a subscriber to the Texas
Guaranty Fund.
4.5 All insurance must be written on forms filed with and approved by the Texas State Board of Insurance.
Certificates of insurance shall be prepared and executed by the insurance company or its authorized agent
and shall contain provisions representing and warranting the following:
4.5.1 The company is licensed and admitted to do business in the State of Texas.
4.5.2 The company's forms have been approved by the Texas State Board of Insurance.
4.5.3 Sets forth all endorsements as required above.
4.6 The City of Lubbock shall receive at least sixty (60) calendar days' notice prior to cancellation or
termination of insurance.
4.7 The Contractor shall understand and agree that they are an independent contractor and that they are not an
employee of the City, and that the City will not provide Worker's Compensation, health or accident
insurance, general liability insurance, or any other form of insurance coverage of any kind which would
cover the Contractor or their employees, if any, in and under the terms of the Did.
5.0 CONTRACT TERM
5.1 The initial term of the contract shall be March 28, 2002, through December 31, 2004.
5.2 After completion of the initial Contract term the Contract may be renewed for a period not to exceed one
year per renewal with no more than two renewal periods, under the same terms and conditions and at the
sole discretion of the City.
5.3 Prices will be bid for the initial term only. All prices bid the initial term may, at the option of the City, be
adjusted for the second term up to one hundred percent (100%) of the cost of living adjustment as measured
by the Consumer Price Index (CPI). CPI referred to herein is the Consumer Price Index for Urban Wage
Earners and Clerical Workers (All Items) for the U.S. City Average. The period of increase measurement
shall be from the twelve months most nearly matching the initial term of the contract (containing at least
nine months of Period 1), and the resulting net increase shall be applied to prices bid herein for Period 2.
Any cost adjustments to the contract that are negotiated in the last twelve months of Period 1, are not
subject to adjustments for CPI in Period 2 as outlined above.
Prices for Period 3 shall be calculated in the same manner as effective prices for Period 2, using Period 2 as
the base period of measurement.
6.0 PROSECUTION AND PROGRESS OF WORK
6.1 Notice to Proceed: Notice to proceed shall be mailed to the Contractor by certified letter. The Contractor
shall have ten (10) working days from the day he receives the letter to actively proceed with the work.
6.2 Contract Time: All work is schedule driven, therefore, the Contractor's work force and equipment needs
shall vary throughout the contract's time period. The normal work schedule shall fall within the time frame
of Monday through Friday 6:00 a.m, to 5:00 p.m.
6.3 Weekends, Holidays and Nights: Work on weekends, holidays, and nights shall be at the discretion of the
Contractor. Should the Contractor find it necessary to work during this time, written notice of his intention
to do so shall be given to the Parks Manager or his Agent at least seventy-two (72) hours prior to doing so.
The City reserves the right to deny such work that interferes with heavy park usage or special events.
6.4 Weather: Weather will affect the progress of ground maintenance at times and contractor shall recognize
this and have a plan of action and/or resources available to proceed in an expedient manner. Should
weather conditions alter schedules, the Contractor shall notify the Agent and other appropriate Park
Maintenance departments such as Environmental Services, before 6:00 AM at the beginning of the next
work day. It is the Contractor's responsibility to provide quality workmanship. If weather conditions
prevent such quality, the Contractor shall suspend work and resume work as soon as weather allows. If the
Agent or Parks Manager finds that weather conditions are inappropriate for maintaining high quality work,
they may notify the Contractor and suspend work. The suspension of work by the Agent or Parks Manager
shall not in any way allow the Contractor to find grounds for adjustments in contract time or provide for
extra compensation.
6.5 Character of Work: All workers, supervisors, managers, and subcontractor(s) employed by the Contractor
shall be competent and careful workers skilled in their respective trades. The Parks Manager or his Agent
may remove from the work site any person employed by the Contractor who does not represent the City in
a professional manner or does not follow the instructions given to him. If any person misconducts
himself/herself, is incompetent, or negligent in the performance of their duties, they may be removed from
the work site and shall not return until the Contractor receives written consent from the City's
Representative. Should the Contractor continue to employ such individual to continue work under this
contract, the City reserves the right to withhold payment and/or nullify the contract.
6.6 Assigning, Delegating, or Subletting the Contract: The Contractor shall not assign, delegate, or sublet
the contract, or any portion of the contract, without written consent from the Parks Manager or his Agent.
No subcontract shall release the Contractor or its surety of its liability and obligation to fulfill all
transactions made under the contract.
6.7 Mowing Schedules: The Contractor shall furnish the City Parks Agent and Parks Manager a mowing
schedule 5 working days prior to the start of every month. A copy shall be faxed or e-mailed to the City
Agent(s), Manager, and any Park Maintenance department dependent upon the mowing schedule. Mowing
properties shall be mowed in the order they are listed on the monthly schedule, unless prior notice is given
before the start of the working day (6:00 AM).
6.8 Maintaining Work Schedules: It will be the Contractor's responsibility to perform litter control when the
mowing schedule is deviated due to problems not weather related.
6.9 Contractor Contact: The contractor and or contractor appointee shall be accessible via cell phone, pager
or any other means of communication during regular business hours. Those numbers shall be furnished to
the Parks Manager and any appointed city Agent(s).
6.10 Payment: The Contractor shall receive compensation provided for in the Contract on a per cycle basis for
each site. See Exhibit A, Bid Submittal Form, attached hereto and made a part of this Contract. All
requests for payment shall be submitted on the form listed as Exhibit B, Payment Request Form, attached
hereto and made a part of this Contract. Contractor shall be paid only for a complete cycle. Payment shall
be made at the end of each month on completed cycles for each maintenance group.
1VMATNTENANU STANDARDS
1.0 Class A Maintenance Standards
1.1 General: Successful contractor shall have ten (10) days from receipt of the Notice to Proceed to commence
contract maintenance activities. The decision to end the maintenance season shall be made by the Parks
Manager or his Agent. The Contractor shall be notified of the City's decision by letter.
1.1.1 The areas to be serviced for each site include all right of ways adjoining the site and to the
centerline of all alleys adjoining the site, and extending 2 feet from back of curb into all streets.
Contractor is responsible for safe and careful operation of mowing equipment around plant
material and structures to prevent damage and to prevent clippings from contaminating shrub or
color beds.
1.1.2 Contractor shall provide a maintenance schedule to the Parks Department within fifteen (15) days
from the date of Award of Contract and will notify the Parks Manager or his Agent of any changes
in the schedule prior to the schedule change.
1.2 Mowing: Mowing commencement and conclusion shall be at the discretion of the Agent(s) or Parks
Manager. Mowing frequency shall be determined by turf growth and occur up to once per calendar week,
evenly spaced. Turf for Class A bagged areas shall be cut at a height of one (1) inch and will increase to
1.5" at the discretion of the Agent or Parks Manager and last through the remainder of the season.
Clippings shall be bagged or recycled and all hardscapes shall be cleaned after each service. Mowing
equipment shall be a reel mower or rotary/recycler for Gateway Plaza, Walk of Fame Plaza & Fountain and
the Garden & Arts Tea Terrace. The remaining Class A Parks may mowed with a reel or a
rotary/recycler mower at the option of the contractor. Class A non -bagged areas shall be cut at 1.5 inches.
Mowing height shall be raised at the discretion of the Agent or Parks Manager and last through the
remainder of the season. All equipment must be of appropriate size for each site and approved by the Parks
Manager or his Agent.
1.3 Edging: All sidewalks and curbs shall be edged to a depth of one inch and shall be performed concurrently
with mowing operations. String trimmers or curb dressers may not be used for edging. Chemical edging is
not permitted on Class A Parks.
1.4 Trimming: All string trimming must be done to achieve a height uniform with the mowing height.
Trimming must be performed around trees, plant beds, buildings, playground equipment, signs, fences, and
any other plants or structures. All play surfaces, hard surfaces, sidewalks, streets, parking areas and street
medians must be kept free of grass, weeds and debris. This task must be completed the same day the
mowing is performed.
2.0 Class B Maintenance Standards
2.1 General: Successful contractor shall have ten (10) days from receipt of the Notice to Proceed to commence
contract maintenance activities. The decision to end the maintenance season shall be made by the Parks
Manager or his Agent. The Contractor shall be notified of the City's decision by letter.
2.1.1 The areas to be serviced for each site include all right of ways adjoining the site and to the
centerline of all alleys adjoining the site, and extending 2 feet from back of curb into all streets.
Contractor is responsible for safe and careful operation of mowing equipment around plant
material and structures to prevent damage and to prevent clippings from contaminating plant beds.
2.1.2 Contractor shall provide a maintenance schedule to the Parks Department within fifteen (15) days
from the date of Award of Contract and will notify the Parks Manager or his Agent of any changes
in the schedule prior to the schedule change.
2.2 Mowing: Mowing commencement and conclusion shall be at the discretion of the Agent(s) or Parks
Manager. Mowing frequency shall be once every seven- (7) days. Turf shall be cut at a height of
1 1/2", and will increase to 2" at the discretion of the Agent or Parks Manager and last through the
remainder of the season. Mowing height at the City of Lubbock Cemetery will be 2 inches and may be
increased to 2 1/2 inches at the discretion of the Agent or Parks Manager and last through the remainder of
the season. Clippings shall not be bagged, and all hardscapes shall be cleaned after each service. The
mowers shall leave no clumps or windrows of grass. Mowing equipment shall be reel mowers or turf type
full flotation rotary mowers and shall be approved by the Parks Manager or his Agent. Some specialty sites
such as athletic fields and municipal facilities shall be mowed on specific days of the week as determined
by the Parks Manager or his Agent.
2.3 Edging: All sidewalks, curbed plant material beds, and game courts shall be edged to a depth of one inch
and all non curbed plant beds shall be edged to a depth necessary to achieve appropriate results. All edging
shall be performed concurrently with mowing at each site. String trimmer or curb dresser may not be used
for these tasks. Chemical edging is not permitted on Class B Parks. All jogging tracks shall be edged
concurrently with mowing operations.
2.3.1 Street curb and drainage channel edging shall be accomplished weekly and all debris from this
activity shall be removed the same day that the task is performed. Curb dressers may be used for
this task.
2.4 Trimming: All string trimming must be done to achieve a height uniform with the mowing height, which
includes the playa lake shoreline. Trimming must be performed around trees, plant beds, buildings,
playground equipment, signs, fences, and any other plants or structures. All play surfaces, sidewalks, hard
surfaces, playground sidewalks, streets and parking areas must be kept free of grass, weeds and debris.
This task must be completed the same day the mowing is performed. String trimming at the City of
Lubbock Cemetery shall be accomplished once for every two mowing cycles, or combinations equal to
once every two mowing cycles. If string trimming is split between two cycles, and/or days, complete
blocks of the cemetery must be trimmed on the same day that mowing occurs.
C-1 2.0 Class C-1: Broadway Streetscape Maintenance Standards,
Group 9
C1 2.1 General: Successful contractor shall have ten (10) days from receipt of the Notice to Proceed to commence
contract maintenance activities. The decision to end the maintenance season shall be made by the Parks
Manager or his Agent. The Contractor shall be notified of the City's decision by letter.
C1 2.1.1 The areas to be serviced for each site include all right of ways adjoining the site and to the
centerline of all alleys adjoining the site, and extending 2 feet from back of curb into all streets.
Contractor is responsible for safe and careful operation of mowing equipment around plant
material and structures to prevent damage and to prevent clippings from contaminating plant beds.
C1 2.1.2 Service areas are located from Broadway & Ave. F through Broadway & Martin Luther King
Boulevard. The areas include curbed and non -curbed right-of-way on either side of roadways,
hard surfaced and landscaped medians, city utility sites such as traffic control devices, signs, and
electric poles, visibility triangles at intersections, and excess right-of-way of variable width.
C1 2.1.3 Curbed areas with adjacent sidewalks shall be maintained from the sidewalk streetward to a point
two feet from back of curb. Median and Traffic Islands shall be maintained in their entirety
including maintenance streetward to either side from a point two feet from back of curb or to the
edge of roadway on non -curbed medians or traffic islands. Non -curbed streets shall be maintained
from the roadway to the centerline of the drainage charnel. Maintenance at intersections shall
include a visibility triangle extending thirty-foot from either side of the mid -point of the curb's
radius.
C1 2.1.4 Contractor shall provide a maintenance schedule to the Parks Department within fifteen (15) days
from the date of Award of Contract and will notify the Parks Manager or his Agent of any changes
in the schedule prior to the schedule change.
C1 2.2 Mowing: Mowing commencement and conclusion shall be of the discretion of the Agent(s) or Parks
Manager. Mowing frequency shall be once every ten- (10) days. Bermuda turf areas shall be cut at a
height of l ''/x", and will increase to 2" at the discretion of the City Agent or Parks Manager and last through
the remainder of the mowing season. Mowing equipment shall be a reel mower or turf type full flotation
rotary/recycler mowers and shall be approved by the Parks Manager or his Agent.
C1 2.2.2 Clippings shall not be bagged on both the north and south sides of Broadway from Broadway &
Ave. F through Broadway & Martin Luther King Boulevard. This also includes the Mackenzie
Park entrance signs on either side of Broadway & Canyon Lake Rd. Mowing and trimming shall
include the Mackenzie Park sign berms extending out to the perimeter of the berms and from the
front and side of the signs street -ward to the Canyon Lake Road curbs and the sidewalks.
C1 2.2.4 The right-of-way boundaries from Ave. D to Ave. A (top section) include the area from the utility
poles to the rails on both sides as well as from the building on the northwest corner of Broadway
& Avenue A street -ward to the curb. The underpass shall have weed and litter control as well.
C1 2.2.5 The right-of-way boundaries on the northeast corner lot on Broadway & Avenue A shall include
the area from the South Plains Fair parking lot cones starting next to the chain link fence curving
around towards Main Avenue, extending street -ward to the curb.
C1 2.2.6 The right-of-way boundaries between the two South Plains Fair parking lot entrances on the
Broadway entrances shall be from the row of trees running parallel to Broadway located on the
parking lot street -ward to the curb. Mowing and trimming around these trees shall be included as
part of the right-of-way
C1 2.2.7 The right-of-way boundaries from Date Avenue to Nutmeg Avenue include areas on the north side
of Broadway from the sidewalk street -ward to the curb. The south side right-of-way boundary
area includes the area from the utility poles street -ward to the curb.
C1 2.2.8 The right-of-way boundaries from Broadway & Nutmeg through Broadway & Martin Luther King
Boulevard include the area from the utility poles street -ward to the curb. This also includes the
center median on MLK & Broadway.
C1 2.2.9 The right-of-way boundary on the north side between Oak Avenue and Nutmeg Avenue shall be
from the building and or chain link fence street -ward to the curb.
Cl 2.2.10 The right-of-way boundary on the north side between Oak Avenue and MLK Avenue shall be
from the utility poles street -ward to the curb.
Cl 2.2.12 All hardscapes shall be cleaned after each service. The mowers shall leave no clumps or
windrows of grass. Mowing equipment shall be reel mowers or turf type full flotation rotary
mowers and shall be approved by the Parks Manager or his Agent.
C1 2.3 Edging: All sidewalks and curbed plant material beds shall be edged to a depth necessary to achieve
appropriate results. All edging shall be performed concurrently with mowing at each site. String trimmer
or curb dresser may not be used for these tasks. Chemical edging is not permitted on Class C-1 Parks.
Cl 2.3.1 Street curb and drainage channel edging shall be accomplished concurrently with mowing
operations and all debris from this activity shall be removed the same day that the task is
performed. Curb dressers may be used for this task.
Cl 2.4 Trimming: All string trimming must be done to achieve a height uniform with the mowing height.
Trimming must be performed around trees, plant beds, buildings, signs, fences, and any other plants or
structures. All play surfaces, hard surfaces, sidewalks, streets and parking areas must be kept free of grass,
weeds and debris. This task must be completed the same day the mowing is performed.
C1 2.5 Litter & Debris: All Litter and other types of Debris such as motor vehicle parts, rocks, gravel, and dirt,
shall be removed by the contractor. Litter and Debris removal shall be performed concurrently with other
maintenance operations. Hard Surfaced Medians shall be swept and as well as Street Curb areas.
C1 2.5.1 Disposal: Contractor shall be responsible for the disposal of Litter and Debris from the areas
maintained. Disposal shall be accomplished by delivery to the City of Lubbock Landfill or by
placement in dumpsters belonging to the Contractor. No Litter or Debris shall be disposed of in
residential dumpsters or of those belonging to Commercial Businesses.
C1 2.6 Maintenance Frequency: Maintenance shall be performed, at regularly scheduled intervals, every 10 days
for a total of 17 cycles at each site. Maintenance activities performed shall include, as necessary, mowing,
edging, trimming, complete plant material removal from hardscaped areas, litter, and debris
removal.
3.0 Class C Maintenance Standards
3.1 General: Successful contractor shall have ten (10) days from receipt of the Notice to Proceed to commence
contract maintenance activities. The decision to end the maintenance season shall be made by the Parks
Manager or his Agent. The Contractor shall be notified of the City's decision by letter.
3.1.1 The areas to be serviced for each site include all right of way adjoining the site and to the
centerline of all alleys adjoining the site, and extending 2 feet from back of curb into all streets.
Contractor is responsible for safe and careful operation of mowing equipment around plant
material and structures to prevent damage and to prevent clippings from contaminating plant beds.
3.1.2 Contractor shall provide a maintenance schedule to the Parks Department within fifteen (15) days
from the date of Award of Contract and will notify the Parks Manager or his Agent of any changes
in the schedule prior to the schedule change.
3.2 Mowing: Mowing commencement and conclusion shall be at the discretion of the Agent(s) or Parks
Manager. Mowing frequency shall be once every ten- (10) days. Turf shall be cut at a height of 1 1/2", and
will increase to 2" at the discretion of the Agent(s) or Parks Manager and last through the remainder of the
season. Clippings shall not be bagged and all hardscapes shall be cleaned after each service. The mowers
shall leave no clumps or windrows of grass. Mowing equipment shall be reel mowers or turf type full
flotation rotary mower and shall be approved by the Parks Manager or his Agent.
3.3 Edging: All sidewalks, curbed plant material beds, and game courts shall be edged to a depth of one inch
and all non curbed plant beds shall be edged to a depth necessary to achieve appropriate results. All edging
shall be performed concurrently with mowing at each site. String trimmer or curb dresser may not be used
for these tasks. Chemical edging is not permitted on Class C Parks. Jogging track curbs shall be edged
concurrently with mowing operations.
3.3.1 Street curb and drainage channel edging shall be accomplished concurrently with mowing
operations and all debris from this activity shall be removed the same day that the task is
performed. Curb dressers may be used for this task.
3.4 Trimming: All string trimming must be done to achieve a height uniform with the mowing height, which
includes the playa lake shoreline. Trimming must be performed around trees, plant beds, buildings,
playground equipment, signs, fences, and any other plants or structures. All play surfaces, hard surfaces,
sidewalks, streets, parking areas and playground sidewalks must be kept free of grass, weeds and debris.
This task must be completed the same day the mowing is performed.
4.0 Class D Maintenance Standards
4.1 General: Successful contractor shall have ten (10) days from receipt of the Notice to Proceed to commence
contract maintenance activities. The decision to end the maintenance season shall be made by the Parks
Manager or his Agent. The Contractor shall be notified of the City's decision by letter.
4.1.1 The areas to be serviced for each site include all right of way adjoining the site and to the
centerline of all alleys adjoining the site, and extending 2 feet from back of curb into all streets.
Contractor is responsible for safe and careful operation of mowing equipment around plant
material and structures to prevent damage and to prevent clipping from contaminating plant beds.
4.1.2 Contractor shall provide a maintenance schedule to the Parks Department within fifteen (15) days
from the date of Award of Contract and will notify the Parks Manager or his Agent of any changes
in the schedule prior to the schedule change,
4.2 Mowing: Mowing commencement and conclusion shall be at the discretion of the Agent(s) or Parks
Manager. Mowing frequency shall be once every twenty one- (21) days. Turf shall be cut at a height of
four (4) inches. Clippings shall not be bagged and all hardscapes shall be cleaned after each service. The
mowers shall leave no clumps or windrows of grass. Mowing equipment shall be determined by site
conditions and shall be approved by the Parks Manager or his Agent.
4.3 Edging: All sidewalks, curbed plant material beds, and game courts shall be edged to a depth of one inch.
All edging shall be performed concurrently with mowing at each site/section. A String trimmer or curb
dresser may not be used for these tasks.
4.3.1 Street curb and drainage channel edging shall be accomplished concurrently with mowing
operations and all debris from this activity shall be removed the same day that the task is
performed. Curb dressers may be used for this task.
4.4 Trimming: All string trimming must be done to achieve a height uniform with the mowing height, which
includes the playa lake shorelines. Trimming must be performed around trees, plant beds, buildings,
playground equipment, signs, fences, and any other plants or structures. All play surfaces, streets and
parking areas must be kept free of grass, weeds and debris. This task must be completed the same day the
mowing is performed at each site/section.
5.0 Class E Maintenance Standards
5.1 General: Successful contractor shall have ten (10) days from receipt of the Notice to Proceed to commence
contract maintenance activities. The decision to end the maintenance season shall be made by the Parks
Manager or his Agent, The Contractor shall be notified of the City's decision by letter.
5.1.1 The areas to be serviced for each site include all right of way adjoining the site and to the
centerline of all alleys adjoining the site, and extending 2 feet from back of curb into all streets.
Contractor is responsible for safe and careful operation of mowing equipment around plant
material and structures to prevent damage and to prevent clippings from contaminating plant beds.
5.2 Mowing: Mowing commencement and conclusion shall be at the discretion of the Agent(s) or Parks
Manager. Mowing frequency shall be every six (6) weeks or as determined by the Parks Manager or his
Agent. The Parks Manager or his Agent will notify the contractor as needed to perform mowing services.
Mowing shall be at four (4) inches and include trimming around all objects and elimination of growth on
any hard surface including adjacent public roadways. Mowing equipment shall be determined by site
conditions and shall be approved by the Parks Manager or his Agent.
5.3 Trimming: All string trimming must be done to achieve a height uniform with the mowing height.
Trimming must be performed around trees, plant beds, buildings, playground equipment, signs, fences, and
any other plants or structures. All play surfaces, streets and parking areas must be kept free of grass, weeds
and debris. This task must be completed the same day the mowing is performed.
5.4 Edging: All sidewalks, curbed plant material beds, and game courts shall be edged to a depth of one inch.
All edging shall be performed concurrently with mowing at each site/section. A String trimmer or curb
dresser may not be used for these tasks.
5.4.1 Street curb and drainage channel edging shall be accomplished concurrently with mowing
operations and all debris from this activity shall be removed the same day that the task is
performed. Curb dressers may be used for this task.
6.0 Right -of -Way I Maintenance Standards
6.1 General: Please note that Right of Way I consists of Hard Surfaced Medians and their adjacent
Right -of -Way areas. This classification contains specifications for maintenance routines to be
performed during the growing season. The unit pricing forms included for this classification
contains unit pricing requests for the purpose of evaluating yearly site costs and the cost of
maintenance frequency adjustments required by environmental factors or other conditions.
6.2 Maintenance: Initiation of Peak Season maintenance routines shall vary with yearly weather patterns.
Commencement date shall begin upon receipt of the Notice to Proceed from the Parks Manager or his
Agent. Successful contractor shall have ten (10) days from receipt of letter to commence contract
maintenance activities. The decision to commence or end any mowing cycle(s) or the Peak Season
maintenance season shall be made by the Parks Manager or his Agent. The Contractor shall be notified of
the City's decision by letter.
6.2.1 Service areas are selected right-of-way locations located throughout the City. The areas include
curbed and non -curbed right-of-way on either side of roadways, hard surfaced and landscaped
medians, city utility sites such as traffic controldevices,. signs, and electric poles, visibility
triangles at intersections, and excess right-of-way of variable width,
6.2.2 Curbed areas with adjacent sidewalks shall be maintained from the sidewalk street -ward to a point
two feet from back of curb. Median and Traffic Islands shall be maintained in their entirety
including maintenance street -ward to either side from a point two feet from back of curb or to the
edge of roadway on non -curbed medians or traffic islands. Non -curbed streets shall be maintained
from the roadway to the centerline of the drainage channel. Maintenance at intersections shall
include a visibility triangle extending thirty-foot from either side of the mid -point of the curb's
radius.
6.2.3 Contractor shall provide a maintenance schedule to the Parks Department within fifteen (15) days
from the date of Award of Contract and will notify the Parks Manager or his Agent of any changes
in the schedule prior to the schedule change.
6.2.4 Maintenance Frequency: Maintenance shall be performed, at regularly scheduled intervals, once
a month, or on an as needed basis as deemed necessary by the Agent(s) or the Parks Manager at
each site. Maintenance activities performed shall include, as necessary, mowing, edging,
trimming, complete plant material removal from hardscaped areas, litter, and debris
removal.
6.2.6 Mowing: Mowing commencement and conclusion shall be at the discretion of the Agent(s) or Parks
Manager. The Parks Manager or his Agent will notify the contractor as needed to perform mowing
services. Mowing shall be at four (4) inches and include trimming around all objects and elimination of
growth on any hard surface including adjacent public roadways. The mowers shall leave no clumps or
windrows of grass. Mowing equipment shall be determined by site conditions and shall be approved by the
Parks Manager or his Agent.
6.2.7 Trimming: All string trimming must be done to achieve a height uniform with the mowing
height. Trimming must be performed around trees, plant beds, buildings, signs, fences, and any
other plants or structures. All surfaces, streets and parking areas must be kept free of grass, weeds
and debris. This task must be completed the 'same day the mowing is performed.
6.2.8 Edging: Sidewalks alongside turf areas shall be edged to a depth of one inch. All edging shall be
performed concurrently with mowing at each site. A String trimmer or curb dresser may not be
used for this task. Street curb and drainage channel edging shall be performed concurrently once
per month, and all debris from this activity shall be removed the same day that the task is
performed. Curb dressers, Edgers, or String Trimmers may be used for this task.
6.2.9 Litter & Debris: All Litter and other types of Debris such as motor vehicle parts, rocks, gravel,
and dirt, shall be removed by the contractor. Hard Surfaced Medians shall be swept and as well as
Street Curb areas. Litter and Debris removal shall be performed concurrently with other
maintenance operations.
6.2.10 Disposal: Contractor shall be responsible for the disposal of Litter and Debris from the areas
maintained. Disposal shall be accomplished by delivery to the City of Lubbock Landfill or by
placement in dumpsters belonging to the Contractor. No Litter or Debris shall be disposed of in
residential dumpsters or of those belonging to Commercial Businesses.
11481Turf Maintenance
Group 1
GROUP 1,
CLASS A PARKS AND PROPERTIES:
NAME
A -ROTARY (BAGGED)
GATEWAY PLAZA
WALK OF FAME PLAZA & FOUNTAIN
GARDEN & ARTS TEA TERRACE
UNIVERSITY CORNER
(NON -BAGGED) PROPERTIES:
INDIANA MEDIAN
UNIVERSITY MEDIANS
CLASS B PARKS AND PROPERTIES:
(BAGGED) PROPERTIES:
CLAPP SWIMMING POOL
MONTELONGO SWIMMING POOL
MAXEY SWIMMING POOL
(NON -BAGGED) PROPERTIES:
PATTERSON LIBRARY
GROVES LIBRARY
CLASS C PARKS AND PROPERTIES:
(NON -BAGGED)
69TH & SLIDE
N. AVE Q STRIP
MCALLISTER
TOTAL ANNUAL CYCLE COST,
GROUP
ANNUAL
APPROX.
MAINT.
ADDRESS
ACREAGE
CYCLES
(Approximate)
BROADWAY & AVE Q
0.25
29
8TH & AVE Q
0.50
29
44TH & UNIVERSITY
0.25
29
19TH & UNIVERSITY
0.50
29
INDIANA,
19TH TO 34TH 0.80 29
UNIVERSITY,
5THTO 5OTH 6.0 29
4502 AVE. U 0.25 25
3200 BATES 0.25 25
30TH & OXFORD 0.25 25
1836 PARKWAY DR. 4.0 25
552019TH 1.0 25
69TH & SLIDE 1.93 17
N. AVE. Q DR.
& N. AVE. P 0.40 17
56TH & FRANKFORD 5.40 17
21.78
Turf Maintenance
Group 2
GROUP 2,
CLASS B PARKS AND PROPERTIES:
ANNUAL
APPROX.
MAINT.
NAME
ADDRESS
ACREAGE
CYCLES
(Approximate)
GUADALUPE ENTRANCE
1ST & AVE J
0.25
25
GUADALUPE
2ND & AVE P
3.0
25
WOODS
ERSKINE & ZENITH
11.7
25
ATZLAN
18T & AVE. K
28.0
25
N. MACKENZIE CONNIE MACK
MUNICIPAL
HARDBALL FIELD (INCLUDING
& PARK RD 18
1.9
25
IN BETWEEN FIELDS)
N. MACKENZIE SOFTBALL
MUNICIPAL
FIELDS 5, 6, & 7, (INCLUDING
& PARK RD 18
5.6
25
IN BETWEEN FIELDS)
N. MACKENZIE LITTLE LEAGUE
MUNICIPAL
BASEBALL FIELDS (INCLUDING 1N BETWEEN FIELDS)
& PARK RD 18
4.2
25
HELEN HODGES PARK &
MARSHALL &
BASEBALL FIELDS
UNIVERSITY
10.1
25
CLASS C PARKS AND PROPERTIES:
GUADALUPE STRIP
CARTER
HOLLINS
DAVIES
CANYON RIM
MACKENZIE
MACKENZIE/AZTLAN CORRIDOR
SEDBERRY
BUTLER
TOTAL ANNUAL CYCLE COST,
GROUP2
1ST & AVE O
2.0 17
N. GLOBE
& N. LOOP 289
10.0 17
1ST & VERNON
6.4 17
N. AVE N & CLEMSON
6.0 17
BATES & AVE K
2.9 17
301 I-27
235. 17
BENEATH I-27 AT
CANYON LAKE RD.
3.5 17
E. IOTH & GUAVA
5.0 17
E. 4TH & ZENITH
6.0 17
278.8
Turf Maintenance
Group 3
GROUP 3,
CLASS B PARKS AND PROPERTIES:
ANNUAL
APPROX.
MAINT.
NAME
ADDRESS
ACREAGE
CYCLES
(Approximate)
McCRUMMEN
19TH & AVE T
2.2
25
CIVIC CENTER-MAHON LIBRARY
9TH & AVE P
15.0
25
& MUNICIPAL SQ. PARKING LOT
SOUTH PARKING LOT
9TH & AVE K
.25
25
GAZEBO
9TH & AVE K
.25
25
AVENUE 0 MEDIAN
AVE O, 6TH TO IOTH
.5
25
MAE SIMMONS
E. 23RD & OAK
98.3
25
MLK AVENUE MEDIAN
MLK, 2200-2300 BLOCK
0.5
25
CHATMAN HILL ENTRANCE
23RD & AVE A
0.25
25
CLAPP, (INCLUDING HODGES
BASEBALL FIELD)
46TH & AVE U
94.5
25
WASHINGTON
E. 22ND & CEDAR
3.5
25
CARLISLE
29TH & AVE X
4.5
25
OVERTON
14TH & AVE U
1.9
25
HAMILTON PARK & SOFTBALL FIELD
22ND & AVE X
6.6
25
STUBBS PARK & SOFTBALL FIELDS
36TH & AVE N
8.0
25
HOOD PARK & SOFTBALL FIELDS
23RD & AVE Q
14.3
25
CLASS C PARKS AND PROPERTIES:
PIONEER
6TH & AVE T
4.2
17
CHATMAN
E. 29TH & JUNIPER
3.0
17
LUSK
E. 25TH & OAK
24.0
17
RAWLINGS
40TH & AVE B
2.5
17
BURNS
23RD AND AVE K
3.0
17
BERRY
36TH & CEDAR
9.1
17
AVE X TRIANGLE
16TH & AVE X
0.3
17
TOTAL ANNUAL CYCLE COST,
GROUP 3
296.65
Turf Maintenance
Group 4
GROUP 4,
CLASS B PARKS AND PROPERTIES:
ANNUAL
APPROX.
MAINT.
NAME
ADDRESS
ACREAGE
CYCLES
(Approximate)
MAXEY
30TH & NASHVILLE
59.5
25
WAGNER
26TH & ELGIN
9.0
25
RODGERS
AMHERST & GARY
8.3
25
HIGINBOTHAM
19TH & VICKSBURG
16.9
25
AUDITORIUM -COLISEUM
4TH & BOSTON
5.0
25
BERL HUFFMAN
N. LOOP 289 &
ATHLETIC COMPLEX
LANDMARK DR.
106.0
25
CLASS C PARKS AND PROPERTIES:
HINOJOSA
7336 22ND
3.0
17
CARLISLE CEMETERY
7308 19TH
1.1
17
TECH TERRACE
23RD & FLINT
18.0
17
SMITH
15TH & CHICAGO
4.3
17
MAHON
29TH & CHICAGO
14.5
17
DAVIS
40TH & NASHVILLE
8.5
17
W HEELOCK
40TH & ELGIN
2.0
17
QUAKER LAKES
QUAKER &
BROWNFIELD
2.5
17
BROWNFIELD TRIANGLE
SLIDE & BROWNFIELD
0.3
17
WHISPERWOOD
4TH & WHISPERWOOD
5.0
17
BUDDY HOLLY REC. AREA
N. UNIVERSITY &
CANYON LAKE RD
5.0
17
MAEDGEN
1ST & BOSTON
4.0
17
DETROIT AVE. STRIP
ERSKINE TO 2ND PLACE
1.1
17
TOTAL ANNUAL CYCLE COST,
GROUP 4: 274
Turf Maintenance
Group 5
GROUP 5,
CLASS B PARKS AND PROPERTIES:
ANNUAL
APPROX.
MAINT.
NAME
ADDRESS
ACREAGE
CYCLES
(Approximate)
TENNIS CENTER
66TH & GARY
13.4
25
LEFTWICH
60TH & ELGIN
17.7
25
ELMORE
66TH & QUAKER
30.0
25
MILLER
MEMPHIS
& S. LOOP 289
29.3
25
KASTMAN
JOLIET & S. LOOP 289
16.0
25
LEWIS PARK & LITTLE LEAGUE
BASEBALL FIELDS
54TH & AVE J
8.4
25
LONG PARK & LITTLE LEAGUE
BASEBALL FIELD
56TH & ABERDEEN
13.8
25
STEVENS
75TH & SLIDE
16.8
25
CLASS C PARKS AND PROPERTIES:
GUY
87TH & MEMPHIS
17.6
17
RATLIFF
50TH & CHICAGO
4.8
17
ANDREWS
76TH & MEMPHIS
32.6
17
RUSHING
82ND & MEMPHIS
5.7
17
McCULLOUGH
88TH & FLINT
18.8
17
HOEL
84TH & CHICAGO
9.1
17
DUPREE
58TH & TOLEDO
23.6
17
JENNINGS
73RD & WAYNE
31.7
17
HUNEKE
82ND & NASHVILLE
8.4
17
REGAL
83RD & GARDENER
2.5
17
CASEY
66TH & AVE W
4.8
17
RIBBLE
62ND & TEMPLE
17.8
17
CROW
91ST&BELTON
6.3
17
TOTAL ANNUAL CYCLE COST,
GROUP 5 329.1
Turf Maintenance
Group 6
GROUP 6,
CLASS D PARKS AND PROPERTIES:
ANNUAL
APPROX.
MAINT.
NAME
ADDRESS
ACREAGE
CYCLES
(Approximate)
CANYON LAKES 1&2, EXCEPT
CANYON LAKE RD. &
BUDDY HOLLY REC. AREA
N. LOOP 289
200
9
CANYON LAKE 3
N. AVE U & ERSKINE TO
N. AVE Q ON WEST SIDE
128.6
9
CANYON I..AKE 6
E. BROADWAY &
WEST OF WINDMILL CNTR.
CANYON LAKE RD.
40.0
9
CANYON LAKE 6
MLK BLVD &
CANYON LAKE RD.
223.7
9
CANYON LAKE UNDEVELOPED
N. AVE P TO 1-27
120.0
9
SOUTH MACKENZIE
BROADWAY & E.
(SLUDGE PIT)
CANYON LAKE RD.
17.3
9
ENTRANCE, ON NORTH.
& EAST. SIDE OF
CANYON LAKE RD.
CANYON LAKE UNDEVELOPED
E. BROADWAY TO E.
35
9
19TH , WEST OF LAKE
ASH AVE. STRIP
E. 23RD & ASH
2.0
9
RADIO CONTROL AIRPORT
15TH & INLER
10.0
9
AVE. L MEDIAN
34TH TO 38TH
1.8
9
CLOVIS TRIANGLE
UNIVERSITY & CLOVIS
0.2
9
MACKENZIE TERRACE
BROADWAY & DATE
2.60
9
TOTAL ANNUAL CYCLE COST,
GROUP 6 781.2
Turf Maintenance
Group 7
GROUP 7,
CLASS E (UNDEVELOPED) PARKS AND PROPERTIES:
ANNUAL
APPROX.
MAINT.
NAME
ADDRESS
ACREAGE
CYCLES
(Approximate)
BUTLER ANNEX
4TH & ZENITH
1.75
4
VAR DO & CYPRESS
VARDO & CYPRESS
0.1
4
78 & ASH
78TH & ASH
13
4
SOUTHEAST DR.
E. 20 TO CORONADO ST.
1.94
4
PRAIRIE DOG TOWN
N. MACKENZIE &
MEADOWBROOK GOLF
1.29
4
RIBBLE ANNEX
58TH & TEMPLE
3.2
4
MOSE HOOD ANNEX
24TH & AVE Q
1.2
4
TREE NURSERY
WEST OF 2502 UTICA,
IN ALLEY
14.5
4 . .
WEST WIND
1ST & FRANKFORD
11.0
4
HORIZON WEST
COLGATE &
FRANKFORD
4.8
4
UNDEVELOPED LAND
MUNICIPAL DR. & ELM
10.0
4
McALLISTER, EXCLUDING
MILWAUKEE &
BASEBALL FIELDS
BROWNFIELD HWY.
268.0
4
HINO30SA, UNDEVELOPED AREA
7336 22ND
6.0
4
MUNICIPAL DR & ASH CORNER
MUNICIPAL DR. & ASH
2.0
4
CLOVIS RD, TRIANGLES
CLOVIS, ON AVE. R & S
0.2
4
CORONADO
CORONADO DR. &
JUNIPER
25.0
4
I-27 ANNEX
14TH & B
1.57
4
CANYON LAKE
PARKWAY DR. TO
UNDEVELOPED
EAST BROADWAY
133.0
4
LP&L PARKING LOT
MUNICIPAL DR. &
1.32
4
34T" STREET
MILWAUKEE TO
APPROX. 15' X 4.0 MI.
QUITSNA R-O-W
14.5
4
TOTAL ANNUAL CYCLE COST,
GROUP 7 514.37
Turf Maintenance
Group 8
GROUP 8,
RIGHT-OF-WAY I
ANNUAL
APPROX.
MAINT
NAME
ADDRESS
AREA
CYCLE
(APPROXIMATE)
4TH & AVE H S.E. CORNER
4TH & AVE H
0.4 MI
8
19TH ST RIGHT-OF-WAY
AVE. A TO AVE Q
1.1 MI
8
19TH ST RIGHT-OF-WAY
AVE Q TO UNIVERSITY
0.9 MI
8
19TH ST RIGHT-OF-WAY
UNIVERSITY TO INDIAN,
1.0 MI
8
19TH ST RIGHT-OF-WAY
INDIANA TO
BROWNFIELD
0.7 MI
8
19TH ST RIGHT-OF-WAY
BROWNFIELD TO
SLIDE
1.3 MI
8
19TH ST RIGHT-OF-WAY
SLIDE TO FRANKFORD
1.0
8
19TH ST RIGHT-OF-WAY
FRANKFORD TO
1.1 MI
8
WEST LOOP
34TH ST. RIGHT-OF-WAY
LOCUST AVE. TO I-27
1.1 MI
8
34T" ST RIGHT-OF-WAY
I-27 TO AVE. Q
I.1 MI
8
34T" ST RIGHT-OF-WAY
AVE Q TO UNIVERSITY
0.9 MI
8
34T" ST RIGHT-OF-WAY
UNIVERSITY TO
INDIANA
1.0 MI
8
34T" ST RIGHT-OF-WAY
1NDIANA TO SLIDE
2.1 MI
8
34T" ST RIGHT-OF-WAY
34T" & SLIDE TO
FRANKFORD
0.1 MI
8
GROUPS,
RIGHT-OF-WAY
NAME
34TH ST RIGHT-OF-WAY
29TH DR. RIGHT-OF-WAY
50TH ST RIGHT-OF-WAY
50TH ST RIGHT-OF-WAY
50TH ST RIGHT-OF-WAY
50TH ST RIGHT-OF-WAY
50TH ST RIGHT-OF-WAY
50TH ST RIGHT-OF-WAY
507" ST RIGHT-OF-WAY
N. MLK RIGHT-OF-WAY
MLK RIGHT-OF-WAY
MLK RIGHT-OF-WAY
MLK RIGHT-OF-WAY
MLK RIGHT-OF-WAY
MAGNOLIA AVE RIGHT-OF-WAY
E. 37TH ST RIGHT-OF-WAY
E. 26TH ST OVERPASS SLOPES &
ADJACENT GROUNDS
AVEA RIGHT-OF-WAY
AVE A RIGHT-OF-WAY
AVE A RIGHT-OF-WAY
AVE A RIGHT-OF-WAY
AVE H UNDERPASS
GROUPS,
RIGHT-OF-WAY
Turf Maintenance
Group 8
ANNUAL
MAINT.
APPROX.
CYCLES
ADDRESS
AREA
(APPROXIMATE)
FRANKFORD TO
0.8 MI
8
MILWAUKEE
34T" TO SLIDE
0.5 MI
8
MLK BLVD TO I-27
1.6 MI
8
1-27 TO AVE Q
0.8 MI
8
AVE Q TO UNIVERSITY
0.9 MI
8
UNIVERSITY TO INDIANA
1.1 MI
8
INDIANA TO QUAKER
1.1 MI
8
QUAKER TO SLIDE
1.0 MI
8
SLIDE TO W. LOOP
0.9 MI
8
REGIS TO N. LOOP 289 R-
1.8 '.v1I
8
O-W & LANDSCAPE
MEDIANS
N. LOOP TO 4TH
1.8 MI
8
4TH TO 19TH
1.1 MI
8
19TH TO 50TH
2.2 MI
8
51 ST TO U.S 84
1.2 MI
8
34TH TO 37TH
0.3 MI
8
MLK BLVD TO
0.2 MI
8
MAGNOLIA
E.24TH TO E. 26T
0.3 MI
8
4TH TO 19TH
1.2 MI
8
19TH TO 34TH
1.0 MI
8
34TH TO 50TH
1.1 MI
8
51ST TO 61ST R-O-W
0.6 MI
8
4TH TO 7TH
0.2 MI
8
ANNUAL
APPROX. MAINT.
Turf Maintenance
Group 8
NAME
ADDRESS
AREA
CYCLES
(APPROXIMATE)
TEXAS AVE UNDERPASS
4TH TO 7TH
0.2 MI
8
AVE L RIGHT-OF-WAY
4TH TO 8TH
0.3 MI
8
AVE 0 RIGHT-OF-WAY
4TH TO 6TH
0.2 MI
8
AVE Q RIGHT-OF-WAY
CLOVIS TO I9TH
1.3 MI
8
AVE Q RIGHT-OF-WAY
50TH TO CLOVIS
1.3 MI
8
UNIVERSITY RIGHT-OF-WAY
N. LOOP 289 TO CLOVIS
1.2 MI
8
UNIVERSITY RIGHT-OF-WAY
CLOVIS TO 4TH
0.9 MI
8
UNIVERSITY RIGHT-OF-WAY
4TH TO 19TH
1.2 MI
8
UNIVERSITY RIGHT-OF-WAY
19TH TO 34TH
1.0 MI
8
UNIVERSITY RIGHT-OF-WAY
34TH TO 50TH
1.1 MI
8
UNIVERSITY RIGHT-OF-WAY
50TH TO S. LOOP
1.3 M
8
INDIANA AVE RIGHT-OF-WAY
4TH TO CLOVIS
1.6 MI
8
INDIANA AVE RIGHT-OF-WAY
19TH TO 34TH
1.0 MI
8
QUAKER AVE RIGHT-OF-WAY
19TH TO 22 ND PLACE
0.3 MI
8
SLIDE ROAD RIGHT-OF-WAY
19DTH TO 34TH
1.1 MI
8
SLIDE ROAD RIGHT-OF-WAY
34TH TO 50TH
1.1 MI
8
SLIDE ROAD RIGHT-OF-WAY
50TH TO S. LOOP
0.9 MI
8
MILWAUKEE AVE
ERSKINE TO 4TH
1.0 MI
8
MILWAUKEE AVE
4TH TO 19TH
1.0 MI
8
MILWAUKEE AVE.
19TH TO 34TH
1.0 MI
8
FRANKFORD AVE
ERSKINE TO N.W. LOOP
289 R-O-W
1.4 MI
8
ERSKIN AVE.
N. LOOP 289 TO
2.8 MI
8
MILWAUKEE
KENT STREET
UNIVERSITY TO MESA
1.6 MI
8
TOTAL ANNUAL CYCLE COST,
54.6 MI
GROUP8
GROUP 9.
CLASS C-1 PARK PROPERTIES:
NAME
(NON -BAGGED)
BROADWAY STREETSCAPE
TOTAL ANNUAL CYCLE COST
GROUP9
Turf Maintenance
Group 9
ADDRESS
AVE F & BROADWAY TO
BROADWAY & MLK
BLVD.
ANNUAL
APPROX. MAINT.
AREA CYCLES
(APPROXIMATE)
1.2 MI 17
1.2 MI
TURF MAINTENANCE
GROUP 10
GROUP 10,
CLASS B-CITY OF LUBBOCK CEMETERY:
ANNUAL
APPROX. MAINT.
NAME ADDRESS AREA CYCLES
(Approximate)
CITY OF LUBBOCK CEMETERY 2011 E. 31ST 120.0 25
TOTAL ANNUAL CYCLE COST,
GROUP 10 120.0
Executed as of March 28, 2002.
CITY OF LUBBOCK
WINDY SIT ON
MAYOR
ATTEST:
Rebecca Garza
City Secretary
App as to Content:
R n Lewis
Parks Maintenance Coordinator
Approved as to Form:
William de Haas
Contract Manager/Attorney
METRO LAWN SERVICE.
Ro r H. Billingsley
Owner
EXHIBIT A ITB #012-02/RS, Contract Turf Maintenance -Annual Pricing
INVITATION TO BID
DATE: January 15, 2002
City of Lubbock
PURCHASING DEPARTMENT
ROOM L04, MUNICIPAL BUILDING
1625 13T" STREET
LUBBOCK, TEXAS 79401
PH: (806)775-2167 FAX: (806)775-2164
http://purchasing.ci.lubbock.tx. us
PLEASE FILL IN COMPANY NAME & ADDRESS IN THE
SPACES PROVIDED:
Rarer H. Billingsley
Metro Lawn Service
P.O. Box 64152
Lubbock, TX 79464
ITB #012-02/RS
BID CLOSING DATE
February 5, 2002
CLOSING TIME
1:00 P.M.
PRE -BID MEETING DATE
January 29, 2002
PRE -BID MEETING TIME
10:00 A.M.
PROCUREMENT OFFICER
Ron Shufeld, Senior Buyer
THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS IN WHOLE OR IN PART AND WAIVE
ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVESTHE RIGHT TO ENTE1. R INTO ANY
CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE CITY.
DESCRIPTION OF EWITATION,TO BID
This document constitutes a request for sealed bids from responsible bidders to
provide Contract Turf Maintenance -Annual Pricing to the City of Lubbock.
THE BIDDER HEREBY ACKNOWLEDG0 RECEIPT OF AND AGREES ITS BID IS BASED ON THE FOLLOWING ADDENDA:
#1140B #2'/1 hn #3 #4 #5 (Please Initial)
IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND
SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR
FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE
ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES'SET FORTH ON THE BID
FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE
THIS PORTION MAY RESULT IN BID REJECTION.
Signature �Title owner
Print Name Roger H. Billingsley bate 2/5/02
PLEASE RETURN THIS PAGE ALONG WITH THE ATTACHED BID DOCUMENTS AND ANY ADDENDA.
I
ITB #012-021RS, Contract Turf Maintenance -Annual Pricing
BID FORM
Contract Turf Maintenance -Annual Pricing
CITY OF LUBBOCK, TEXAS
ITB #012-02/RS
In compliance with the Invitation to Bid #012-021RS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and
being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything
necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The
Invitation to Bid #012-021RS is by reference incorporated in this contract.
ITEM
DESCRIPTION
TOTAL EXTENDED COST
1.
Contract Turf Maintenance for Group 1 as specified herein
$ 4 9 , 7 81 . 2 4
2.
Contract Turf Maintenance for Group 2 as specified herein
,No 3:.9,
3.
Contract Turf Maintenance for Group 3 as specified herein
No 37 -V
4.
Contract Turf Maintenance for Group 4 as specified herein
No 3W
5.
Contract Turf Maintenance for Group 5 as specified herein
$162 , 189.60
6.
Contract Turf Maintenance for Group 6 as specified herein
Alael
7.
Contract Turf Maintenance for Group 7 as specified herein
No `.
a.
Contract Turf Maintenance for Group 8 as specified herein
$ 8 3 , 2 8 6 . 0 0
9.
Contract Turf Maintenance for Group 9 as specified herein
$ 33,733.20
10.
Contract Turf Maintenance for Group 10 as specified herein
15=3 , 750 . 00
'PRICE: F.O.B. City of Lubbock "Days After Receipt of Order (ARO)
PAYMENT TERMS - Bidder offers a prompt payment discount of 1 %, net 30calendar days to apply after receipt of invoice or final
acceptance of the goods or services provided, whichever is later. If no prompt payment discount is offered, enter 0 in the % space to indicate
Net 30 days, otherwise payment terms shall be Net 30 days. Discounts will not be considered In determining low bid.
THIS BID IS SUBMITTED BY Roger H . B 111 1 ng s 1 e y a corporation organized under the laws
of the State of , or a partnership consisting of or an individual
tradingas Metro Lawn Service oftheCityof Lubbock
Firm: Metro _Lawn_ Service
Address: P.O. Box 64152
Cif Lubbock State: TX Zip 79464
The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, Job, work or service for the
municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any officer or employee of
the City, or member of their Immediate family, benefit from the award of this bid to the above firm?__ YES? NO
MIWBE Firm: I Woman Black American I I Native American
5 Hispanic American Asian Pacific American I I Other (Soecifv)
1
By.
- must sign by hand
Officer Name and Title: Roger H. Billingsley — Owner
Please Print
2/5/02
Business Telephone Number (8 0 6) 7 9 4— 8 5 3 9 FAX (8 0 6) 7 9 4— 8 5 3 9
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Fimt/Individual:
Date of Award by City Council (forbids over$25,000): Date P.O./Contract Issued:
e
i
Unit Pricing For Contract Turf Maintenance
1
Group 8
ROUP 8,
HT -OF -WAY 1
ANNUAL
MAINT.
APPROX.
MAINT
CYCLE UNIT
EXTENDED
NAME
ADDRESS
AREA
CYCLE
U/M
COST
COST
(APPROXIMATE)
tTH & AVE H S.E. CORNER
4TH & AVE H
GA MI
8
EA
S 70.00
$ 560.00
9TH ST RIGHT-OF-WAY
AVE. A TO AVE Q
1.1 MI
8
EA
192.50
1,540.00
9TH ST RIGHT-OF-WAY
AVE Q TO UNIVERSITY
0.9 MI
8
EA
157.50
1,260.00
19TH ST RIGHT-OF-WAY
UNIVERSITY TO INDIANA
1.0 Na
8
EA
175.00
1,400.00
t9TH ST RIGHT-OF-WAY
INDIANA TO
122.50
980.00
BROWNFIELD
0.7 MI
8
EA
19TH ST RIGHT-OF-WAY
BROWNFIELD TO
227.50
1,820.00
SLIDE
1.3 MI
8
EA
19TH ST RIGHT-OF-WAY
SLIDE TO FRANKFORD
1.0 MI
8
EA
175.00
1,400.00
19TH ST RIGHT-OF-WAY
FRANKFORD TO
WEST LOOP
1.1 MI
8
EA
192.50
.1, 540.00
3e ST. RIGHT-OF-WAY
LOCUST AVE. TO I-27
1.1 MI
8
EA
192.50
1,540.00
3e ST RIGHT-OF-WAY
I-27 TO AVE. Q
1.1 MI
8
EA
192.50
1,540.00
34TH ST RIGHT-OF-WAY
AVE Q TO UNIVERSITY
0.9 MI
8
EA
157.50
1, 260.00
34TH STRIGHT-OF-WAY
UNIVERSITY TO INDIANA
1.0 MI
8
EA
175.00
1,400.00
3e ST RIGHT-OF-WAY
INDIANA TO SLIDE
2.1 MI
8
EA
367.50
2,940.00
34TH ST RIGHT-OF-WAY
34TH & SLIDE TO
FRANKFORD
0.IMI
8
EA
17.50
140.00
i4TH ST RIGHT-0E-WAY
FRANKKFORD TO
0.8 MI
8
EA
140.00
1,120. 00
MILWAUKEE
:9TH DR. RIGHT-OF-WAY
3e TO SLIDE
0.5 MI
8
EA
87.50
700.00
iOTH ST RIGHT-OF-WAY
MLK BLVD TO I-27
1.6 MI
8
EA
280.00
2,240.00
ya;OTH
ST RIGHT-0E-WAY
1-27 TO AVE Q
0.8 MI
8
EA
140.00
1,120.00
;OTH ST RIGHT-OF-WAY
AVE Q TO UNIVERSITY
0.9 MI
8
EA
157.50
1,260.00
;OTH ST RIGHT-OF-WAY
UNIVERSITY TO INDIANA
1.1 MI
8
EA
192.50
1,540.00
;OTH ST RIGHT-0E-WAY
INDIANA TO QUAKER
1.1 MI
8
EA
192.50
1,540.00
iOTH ST RIGHT-OF-WAY
QUAKER TO SLIDE
1.0 MI
8
EA
175.00
1,400.00
iOTH ST RIGHT-OF-WAY
SLIDE TO W. LOOP
.09 MI
8
EA
15.75
126.00
Unit Pricing For Contract Turf Maintenance
Group 8
GROUPS,
RIGHT-OF-WAY
ANNUAL
MA1NT.
MAINT.
APPROX.
CYCLES
CYCLE
EXTENDED
NAME
ADDRESS
AREA
(APPROXIMATE)
U/M
UNIT COST
COST
N. MLK RIGHT-OF-WAY
REGIS TO N. LOOP 289 R-
1.8 MI
8
EA
315.00
2,520.00
O-W & LANDSCAPE
MEDIANS
MLK RIGHT-OF-WAY
N. LOOP TO 4T"
1.8 MI
8
EA
315.00
2,520.00
MLK RIGHT-OF-WAY
4TH TO 19TH
1.1 MI
8
EA
192.50
1,540.00
MLK RIGHT-OF-WAY
19TH TO 50TH
21 MI
8
EA
385.00
3,080.00
MLK RIGHT-OF-WAY
51 ST TO U.S 84
1.2 MI
8
EA
210.00
1,680.00
MAGNOLIA AVE RIGHT-OF-WAY
34TH TO 37"
0.3 MI
8
EA
52.50
420.00
E. 37TH ST RIGHT-OF-WAY
MLK BLVD TO
0.2 MI
8
EA
35.00
280.00
MAGNOLIA
E. 26T" ST OVERPASS SLOPES &
E.24TH TO E. 26T
0.3 MI
8
EA
52.50
420.00
ADJACENT GROUNDS
j
i
-AVE ARIGHT-0E-WAY
TH TH
4 TO 19
1.2 MI
8
EA
210.00
1,680.00
AVE A RIGHT-017-WAY
19TH TO 34TH
1.0 MI
8
EA
175.00
1,400.00
AVE A RIGHT-0E-WAY
34" TO 50TH
1.1 MI
8
EA
192.50
. 1, 540.00
AVE A RIGHT-OF-WAY
5In TO 61ST R-O-W
0.6 MI
8
EA
105.00
840.00
AVE H UNDERPASS
4TH TO 7"
0.2 MI
8
EA
35.00
280.00
TEXAS AVE UNDERPASS
4TH TO 7TH
0.2 MI
8
EA,
35.00
280.00
AVE L RIGHT-OF-WAY
4TH TO 8TH
0.3 MI
8
EA
52.50
420.00
AVE 0 RIGHT-0E-WAY
4TH TO 6TH
0.2 MI
8
EA
35.00
280.00
AVE Q RIGHT-O&WAY
CLOVIS TO I
1.3 MI
8
EA
227.50
1,820.00
AVE Q RIGHT-O&WAY
50TH TO CLOVIS
1.3 MI
8
EA
227.50
1,820.00
UNIVERSITY RIGHT-OF-WAY
N. LOOP 289 TO CLOVIS
1.2 MI
8
EA
210.00
1,680.00
UNIVERSITY RIGHT-OF-WAY
CLOVIS TO 4TH
0.9 MI
8
EA
157.50
1,260.00
UNIVERSITY RIGHT-OF-WAY
4T" TO 19TH
1.2 MI
8
EA
210.00
1,680.00
UNIVERSITY RIGHT-OF-WAY
19TH TO 34TH
1.0 MI
8
EA
175.00
1,400.00
UNIVERSITY RIGHT-OF-WAY
34M TO 50TH
1.1 MI
8
EA
192.50
1,540.00
UNIVERSITY RIGHT-OF-WAY
50TH TO S. LOOP
1.3 M
8
EA
227.50
1,820.00
INDIANA AVE RIGHT-OF-WAY
4m TO CLOVIS
1.6 MI
8
EA
280.00
2,240.00
INDIANA AVE RIGHT-OF-WAY
19T" TO 34T"
1.0 MI
8
EA
175.00
1,400.00
QUAKER AVE RIGHT-OF-WAY
19T" TO 22 ND PLACE
0.3 MI
8
EA
52.50
420.00
SLIDE ROAD RIGHT-OF-WAY
19DTH TO 3e
1.1 MI
8
EA
192.50
1,540.00
SLIDE ROAD RIGHT-OF-WAY
34TH TO 50T"
1.1 MI
8
EA
192.50
1,540.00
Unit Pricing For Contract Turf Maintenance
Group 8
SLIDE ROAD RIGHT-OF-WAY
50T" TO S. LOOP
0.9 MI
8
EA
157.50
1,260.00
MILWAUKEE AVE
ERSKINE TO 4Tx
1.0 MI
8
EA
175.00
1,400.00
MILWAUKEE AVE
47x TO 19T H
1.0 MI
8
EA
175.00
1,400.00
MILWAUKEE AVE.
19TH TO 3e
1.0 MI
8
EA
175.00
1,400.00
FRANKFORD AVE
ERSKINE TO N.W. LOOP
245.00
1,960.00
289 R-O-W
I A MI
8
EA
ERSKIN AVE.
N. LOOP 289 TO
2.8 MI
8
EA
490.00
3,920.00
MILWAUKEE
KENT STREET
UNIVERSITY TO MESA
1.6 MI
8
EA
280.00
2,240.00
TOTAL ANNUAL CYCLE COST, 54.6 MI
GROUP8
s83.286.00
GROUP 9,
CLASS C-1 PARK PROPERTIES:
NAME
(NON -BAGGED)
BROADWAY STREETSCAPE
TOTAL ANNUAL CYCLE COST
r GROUP9
t
Unit Pricing For Contract Turf Maintenance
Group 9
APPROX.
ADDRESS AREA
AVE F & BROADWAY TO 1.2 MI
BROADWAY & MLK
BLVD.
1.2 MI
ANNUAL
MAINT.
MAINT.
CYCLE
CYCLES
U/M UNIT COST
(APPROXIMATE)
17
EA s 219.60
EXTENDED
COST
$3,733.20
s 219.60 s3,.733.20
EXHIBIT B
PAYMENT REQUEST FORM
DATE:
PURCHASE ORDER NUMBER:
COMPANY NAME:
COMPANY ADDRESS:
Payment for completed Turf Maintenance cycles for the following Groups.
(List each separately):
Group Mowing Cycle #Date Completed Cost
$
TOTAL COST
PERFORMANCE VERIFICATION BY
CONTRACTOR'S REPRESENTATIVE
PAYMENT AUTHORIZATION BY
OWNER'S REPRESENTATIVE
WRITTEN
HAZARD COMMUNICATION
PROGRAM
EXHIBIT C
Administered by the City of Lubbock's Safety Department
WRITTEN HAZARD COMMUNICATION PROGRAM
TABLE OF CONTENTS
I. POLICY STATEMENT REGARDING HAZARD COMMUNICATION
II. HAZARD COMMUNICATION IMPLEMENTATION PLAN
A. Workplace Chemical List
B. Material Safety Data Sheets (MSDS)
C. Container Labeling
D. Employee Training
E. Other Implementation Procedures
III. TRAINING OUTLINE
A. Hazard Communication
B. Hazardous Chemical Identification
C. Material Safety Data Sheets (MSDS)
D. Container Labeling
E. Personal Protective Equipment
F. Responding to an Emergency
Appendix A -
Workplace Chemical List
Appendix. B -
Letter Requesting MSDS
Appendix C -
Hazard Communication Training for Contractors/Seasonal/
Temporary Workers
Appendix D -
Contractor acknowledgment of Hazard Communication
Appendix E
Chemical Spill Plan
I. POLICY STATEMENT REGARDING HAZARD
COMMUNICATION
In the normal course of serving the citizens of Lubbock, employees of the City of
Lubbock are routinely asked to use hazardous materials. Providing a safe work
environment for City of Lubbock employees is an organizational priority. In order to
ensure safe handling of hazardous materials, it is the policy of the City of Lubbock to
communicate to our employees and contractors the hazards of those materials, and the
precautions they must take to protect themselves, via our comprehensive Hazard
Communication Program. The Hazard Communication Program will include information
about:
Workplace Chemical List
Material Safety Data Sheet (MSDS)
Container Labeling
Employee Training
Other Implementation Procedures
Each department of the City of Lubbock will designate an employee as their Hazard
Communications Coordinator. That employee may be someone already selected to be the
department Safety Coordinator. The Hazard Communications/Safety Coordinator will
ensure that the Hazard Communication Implementation Plan, found in Section II of this
document, is implemented in their department. It is the responsibility of every City of
Lubbock employee to follow all established safety policies and procedures, and to notify
supervisory personnel of unsafe work conditions.
Hazard Communication is the law! The success of the City of Lubbock's written Hazard
Communication Program depends on the commitment of management and employees to
understand, and implement the program in each department.
II. HAZARD COMMUNICATION IMPLEMENTATION PLAN
The following plan describes how compliance with the Texas Hazard Communication
Act (THCA) will be achieved in the City of Lubbock. The Hazard Communication
Coordinator in each department, or his/her designee, will be responsible for
implementing this plan in their work area.
A. WORKPLACE CHEMICAL LIST
A workplace chemical list will be prepared for each department listing each
hazardous chemical present in the work area that exceeds the quantity of 55
gallons or 500 pounds on any one day during the year. "Hazardous Chemical"
means any element, chemical compound or mixture of elements and/or
compounds which is a physical hazard or health hazard as defined by the OSHA
standard in 29 CFR Section 1910.1200 (3) or (d). This list will include:
1. Date the list was prepared.
2. Signature of the individual who prepared the list.
3. Chemical name(s). (name as it appears on the label and MSDS)
4. Location where the chemical(s) is/are stored.
(Note: Appendix A is provided as a template for your workplace chemical list)
The workplace chemical list will be updated, immediately upon receipt of a new
chemical that exceeds the 55 gallon/500 pound threshold, and by December 31st
of each year. The workplace chemical list will be made readily accessible and
available to all employees or a verified employee representative during the work
shift in which it is requested. Each department will maintain all workplace
chemical lists for at least 30 years.
B. MATERIAL SAFETY DATA SHEETS (MSDS)
Each department shall obtain, and maintain on file, a MSDS for every hazardous
chemical in their work area. MSDS's will be readily available for review during
each work shift by all employees or a verified employee representative.
Employees will be trained on how to access the MSDS's.
All missing MSDS's will be requested in writing from the manufacturer or
distributor. Any hazardous chemical not having a corresponding MSDS will be
removed from service until the MSDS is received.
(Note: Appendix B is a sample letter that you may use to request MSDS's from
manufacturers and suppliers.)
All MSDS's will be reviewed annually. For each MSDS in excess of 2 years old,
the manufacturer will be contacted to determine if the information is the most
current and up-to-date for that chemical. Any updated MSDS's received from the
supplier will be inserted in the MSDS book and the old MSDS discarded.
C. CONTAINER LABELING
All hazardous materials must be labeled. The manufacturer's label must not be
intentionally removed, defaced or covered up. Where labels are unintentionally
damaged, or where the chemical is transferred to a portable container, a new label
will be immediately attached to the container that lists the following information:
1. The chemical name (as it appears on the MSDS).
2. Physical and health hazards, and target organs.
3. Manufacturer's name and address.
No employee shall be asked to work with a hazardous chemical from an unlabeled
container except from a portable container intended for the immediate use of the
employee who fills the container.
The Hazard Communication Coordinator must inform employees who work
around unlabeled pipes the following information regarding potentially hazardous
substances contained in the piping:
1. The hazardous substance in the pipe.
2. Potential hazards.
3. Safety precautions to be taken.
City Policy: All compressed gases including air compressors, must be labeled
with the words: Caution: Compressed Gas.
D. EMPLOYEE TRAINING
All Contractor employees will be trained in Hazard Communication. In
accordance with City policy, employees who are routinely exposed to hazardous
chemicals while performing their job duties, must receive annual Hazard
Communication refresher training. The training will include, at a minimum, the
following:
1. Information on interpreting labels.
2. Information on interpreting MSDS's.
3. The relationship between labels and MSDS's.
4. The location of hazardous chemicals in their work areas.
5. The acute and chronic health effects of hazardous chemicals in their work
areas.
6. Safe handling of hazardous chemicals in their work areas.
7. Proper use of personal protective equipment (P.P.E.)
8. First aid treatment to be used with respect to the hazardous chemicals in their
work area.
9. General safety instructions on handling, clean-up procedures, and disposal of
hazardous chemicals.
This training will be provided to each employee before they begin working in an
area that contains hazardous chemicals. Additional training will be provided to
employees when:
1. They are new or newly assigned to that work area.
2. The potential for exposure to hazardous chemicals changes.
3. When new chemicals are brought into the work area.
E. OTHER IMPLEMENTATION PROCEDURES
Reporting Fatalities and Injuries
According to the City Safety and Loss Prevention Manual, upon
sustaining an on-the-job injury, including those resulting from chemical
exposure, the employee or supervisor must report the injury to the Safety
department immediately. A Personal Injury Investigative Report must be
completed and submitted to Safety within 24 hours of the, accident or
injury. The City of Lubbock Risk Manager will be responsible for
reporting to the Texas Department of Health within 48 hours of
occurrence, in accordance with the THCA, all employee accidents
involving chemical exposure or asphyxiation that is fatal to one or more
employees, or results in the hospitalization of 5 or more employees. That
report shall include the circumstances of the accident, the number of
fatalities, and the extent of any injuries.
3. Employee Rights
The Contractor is responsible for informing the employees of their
department the rights afforded to them by the Texas Hazard
Communication Act (THCA). All employees have a "right to know",
according to law, about chemical hazards in the workplace. Those rights
include:
I . Access to a workplace chemical list.
2. Access to a MSDS for all hazardous chemicals in the workplace.
3. A right to be trained about chemical and physical hazards in the
workplace, including the possibility for accidental exposures, and
measures they can take to protect themselves from those hazards.
4. A right to appropriate personal protective equipment (P.P.E.)
5. A right not to be discriminated against, disciplined, or discharged for
filing a complaint or participating in an investigation of potential
violations of the THCA.
6. An employee may not waive their rights under the THCA.
7. Special arrangements must be made by the Hazard Communication
Coordinator to interpret Hazard Communication information to those
individuals who, because of illiteracy or language barrier, are unable to
access those materials.
4. Contractor Employee Hazard Communication
All contractors must agree to comply with all requirements of the Texas
Hazard Communication Act (THCA) and the OSHA Hazard
Communication Standard while on City of Lubbock property. The
Contractor and/or Placement Agency will provide basic Hazard
Communication training to their employees according to the requirements
of the law. Contractors will be responsible for informing their employees
of hazardous materials present in their work areas, training of their
employees, and furnishing all required personal protective equipment.
Any employee supervised by a City of Lubbock employee, even if they
are referred and/or paid by an agency or contractor, must be
provided training before they begin work.
The Hazard Communication Coordinator for the department in which the
contractor employees are assigned will be responsible for providing
Hazard Communication training specific to the hazards associated with
working in that department. All training must be documented and
recorded according to this Implementation Plan.
(Note: Appendix C is an outline that may be used as an abbreviated
training guide for training contractor/ seasonal/ temporary employees
placed with the City through an Agency)
All contractors will be informed of the hazardous chemicals present in the
buildings in which they work. They will be shown the storage location
and given access to the MSDS's and workplace chemical lists for that
department. The Hazard Communication Coordinator will obtain from the
contractor a signed document acknowledging these items were
communicated to the contractor representative.
(Note: Appendix D is a form that may be used for Contractor Hazard
Communication Acknowledgment.)
All contractors who bring hazardous chemicals on to City of Lubbock
property must provide a MSDS for each chemical and an inventory of all
chemicals brought on site. These documents must be accessible to the
Hazard Communications Coordinator and City of Lubbock employees.
5. Personal Protection Equipment (P.P.E.)
Personal protective equipment shall be provided by departments and used
by employees if the potential for occupational exposure remains after
instituting engineering and work practice controls, or if such controls are
not feasible.
The Hazard Communication Coordinator for each department is
responsible for acquiring and making available to employees, P.P.E.
appropriate for the hazards in that workplace. The P.P.E. must be kept in
good condition, stored in a sanitary fashion, and inspected. regularly for
functionality.
Appendix A
Workplace Chemical List
(List of hazardous materials stored in excess of 55 gallons or 500 pounds)
Chemical
1.
2.
3.
department
Location
4.
5.
6.
7.
8.
9.
10.
11.
Date of list:
Signature :
Note: This list must be maintained on file in the department for 30 years.
Appendix B
Date:
To Whom It May Concern,
As you know, the United States Hazard Communication/Right-to-Know laws require employers
to make available to their employees a current Material Safety Data Sheet (MSDS) for all
hazardous chemicals used in their workplace.
As part of the City of Lubbock's ongoing effort to comply with these laws, we respectfully
request a copy of the most current MSDS for the following chemicals manufactured and/or
distributed by your company:
Please send to: City of Lubbock, P.O. Box 2000, Lubbock, TX 79457,
Attn:
Your assistance in this matter is greatly appreciated.
Sincerely,
xc: MSDS book (filed under name of requested chemical)
Appendix C
Hazard Communication Training Outline
for Contractors/Seasonal/Temporary Workers
The following information should be presented to all new and newly assigned employees,
temporary and permanent, full and part time. This includes temporary workers placed by
employment agencies. The discussion should be held during a new employee orientation and
provide general information regarding Hazard Communication laws. This information will then
be supplemented with site -specific hazard communication training by a worksite supervisor once
the employee is assigned to a department.
• employee rights under the law, including, but not limited to:
- a right to this training (hazard communication)
- a right to ready access to 1) a Workplace Chemical List
2) a Material Safety Data Sheet (MSDS)
for every hazardous chemical in their
work area
3) Personal Protective Equipment (PPE)
appropriate to their job
- a right to work with chemicals in properly labeled containers
• definitions of: 1) Hazard Communication
2) Workplace Chemical List
3) Material Safety Data Sheet
4) Personal Protective Equipment
• what information is on a MSDS and how to read them
• what information is on a properly labeled container
• the relationship between MSDS's and container labels
• site -specific training should include the following: the storage location of
chemicals and their MSDS's, the acute and chronic health effects of each
chemical, specific first -aid training, safe handling, clean-up, and disposal
procedures for each hazardous chemical.
A record of this training according to law, should be maintained for a minimum of 5 years. That
record should include a list of attendees, the instructor's name, date, and the specific subjects
discussed. Require all employees, once they understand and feel comfortable with the
information provided, to sign the document confirming that they have received the training.
Appendix D
Contractor Acknowledgment
of Hazard Communication
I have been informed of the presence of hazardous materials on the
premises, and of the
location of the corresponding Material Safety Data Sheets (MSDS).
I agree to provide MSDS's for all hazardous materials brought on
site, and will remain in compliance with the Hazard Communication
Standard while on City of Lubbock property.
Contractor signatu 3 ate�"�"
Appendix E
CHEMICAL SPILL PLAN
I. Small Spill - less than 20 gallons contained on an impervious surface (concrete, etc.)
• Attend to Injured
• Notify the Hazard Communication Coordinator at #_775-2693_
• Turn off any ignition and heat source
• Consult MSDS for clean up instructions and hazard precautions
• Wear appropriate Personal Protective Equipment
• Contain spill with absorbent materials, sandbags, "snakes", "pigs", etc.
• Overpack leaking containers
• Clean up contaminated area
• Dispose of residues according to law
II. Large Spill - 20 gallons or more, or any spill that threatens surface waters (playa
lake), ground water, or sanitary or storm sewer systems, or any
"extremely hazardous substance" spill. (Consult Texas Tier Two list)
• Call 911
• Attend to injured
• Notify the Hazard Communication Coordinator at # 775-2693
• Turn off any ignition or heat source
• Consult MSDS for clean up instructions and hazard precautions
• Wear appropriate Personal Protection Equipment
• Contain spill with absorbent materials, sandbags, "snakes", "pigs", etc.
• Overpack leaking containers
• Contact the following:
1) TNRCC Emergency Response Team
796-7092 8 - 5 Mon. - Fri.
(800) 695-2337 after hours (enter #20770 at prompt)
2) National Response Center (800) 424-8802
Location of:
First Aid Kit
Spill Containment Materials
Emergency Exit Map
Revised: Nov. '97 14