HomeMy WebLinkAboutResolution - 2023-R0040 - Contract 16883 with Raider Fire Extinguisher 1.24.23Resolution No. 2023-R0040
Item No. 6.13
January 24, 2023
RESOLUTION
BE IT RESOLVED I3Y THE CITY COUNCIL OF TIIE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, Service Contract No. 16883 for fire extinguisher
services and maintenance as per ITB 23-16883-DH, by and between the City of Lubbock and
Raider Fire Extinguisher Service, LLC of Lubbock, TX and related documents. Said
Contract is attached hereto and incorporated in this resolution as if fully set forth herein and
shall be included in the minutes of the City Council.
Passed by the City Council on
January 24, 2023
TRA Y I OR
ra
ATTEST:
Ac
Rebecfa Garza, City Sec to
APPROVEll A S TO CONTENT:
t� .
Erik Rejino, Assist�uit City Manager
APPROVED A S TO FORM:
1 i eisure, Assistant City Attorney
ccdocs/RES.Servia,('t--tract ] 6883 Fire Extinguisher Service
01.06.22
Resolution No. 2023-R0040
Contract 16883
City of Lubbock
Contract for
ITB 23-16883-DH
Fire Extinguisher Service and Maintenance
THIS CONTRACT made and entered into this 24 day of January , 2023, by and between the
City of Lubbock ("City"), and Raider Fire Extinguisher Service, LLC , ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for Fire Extinguisher Service and
Maintenance and bids were received and duly opened as required by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized
the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase
and delivery of the said Fire Extinguisher Service and Maintenance
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
1. In accordance with City's specifications and Contractor's bid, copies of which are attached
hereto and made part hereof, Contractor will deliver to the City, Fire Extinguisher Service and
Maintenance, and more specifically referred to as Items 1-1 through 2-1 on the bid submitted
by the Contractor or in the specifications attached hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done
the work provided for in this Contract and to complete and finish the same according to the
attached specifications, offer, and terms and conditions contained herein.
3. The contract shall be for a term of one (1) year, with the option of two (4), one year extensions,
said date of term beginning upon formal approval. This Contract will renew automatically for
the additional terms, unless either Party gives 90-day written notice to terminate the Contract.
4. All stated annual quantities are approximations of usage during the time period to be covered by
pricing established by this bid. Actual usage may be more or less. Order quantities will be
determined by actual need. The City of Lubbock does not guarantee any specific amount of
compensation, volume, minimum, or maximum amount of services under this bid and resulting
contract.
5. The Contractor must maintain the insurance coverage required during the term of this contract
including any extensions. It is the responsibility of the Contractor to ensure that valid insurance
is on file with the Purchasing and Contract Management Department as required by contract or
contract may be terminated for non-compliance.
6. A) Prices quoted shall be guaranteed for a period for six (6) months upon City approval. The rate
may be adjusted at the City's discretion for the effective change in Consumer Price Index (CPI)
or Product Price Index (PPI) as appropriate.
B) Further, if the Contractor can provide documentation for actual charges for material, labor,
etc. that demonstrates that the change in CPI or PPI is not sufficient, the Contractor shall provide
such documentation to the City, and at the City's sole discretion, the contractual rate may be
further adjusted. If agreement regarding a new rate cannot be reached, the City shall terminate
at the end of the current contract period.
C) If an adjustment to pricing is granted under this section, the Contractor must provide the
Director of Purchasing and Contract Management written, quarterly documentation to justify the
ongoing adjustment. If no such documentation is timely received, the rate will automatically
revert to the initial, awarded rate.
7. This contract shall remain in effect until the first of the following occurs: (1) the expiration date,
(2) performance of services ordered, or (3) termination of by either party with a 30 day written
notice. The City of Lubbock reserves the right to award the canceled contract to the next lowest
and best bidder as it deems to be in the best interest of the city.
8. Contractor shall at all times be an independent contractor and not an agent or representative of
City with regard to performance of the Services. Contractor shall not represent that it is, or hold
itself out as, an agent or representative of City. In no event shall Contractor be authorized to
enter into any agreement or undertaking for or on behalf of City.
9. Insurance Requirements
SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed
Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named
underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall
furnish and contain all required information referenced or indicated thereon. THE CITY SHALL HAVE
NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE
SHALL HAVE BEEN DELIVERED TO THE CITY.
SECTION B. The City reserves the right to review the insurance requirements of this section during
the effective period of the contract and to require adjustment of insurance coverages and their limits
when deemed necessary and prudent by the City based upon changes in statutory law, court decisions,
or the claims history of the industry as well as the Contractor.
SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as
are approved by the City, the Contractor shall obtain and maintain in full force and effect for the duration
of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by
companies approved by the State of Texas and acceptable to the City, in the following type(s) and
amount(s):
Commercial General Liability Requirements: $1 M occurrence / $2M aggregate (can be combined
with an Excess Liability to meet requirement). CGL is required in ALL contracts. It is perhaps the
most important of all insurance policies in a contractual relationship. It insures the Contractor has
broad liability coverage for contractual activities and for completed operations.
Commercial General Liability to include Products — Completion/OP, Personal and Advertising Injury,
Contractual Liability, Fire Damage (any one fire), and Medical Expenses (any one person).
Automobile Liability Requirements: $IM/occurrence is needed
Workers Compensation and Emolover Liability Requirements: Statutory. If the vendor is an
independent contractor with no employees and are exempt from providing Workers' Compensation
coverage, they must sign a waiver (obtained from COL Purchasing) and include a copy of their
driver's license.. Employer Liability ($1M) is required with Workers Compensation.
* The City of Lubbock (including its officials, employees and volunteers) shall be afforded additional
insured status on a primary and non-contributory basis on all liability policies except professional
liabilities and workers' comp.
* Waivers of Subrogation are required for CGL, AL, and WC.
* To Include Products of Completed Operations endorsement.
* Carrier will provide a 30-day written notice of cancellation, 10-day written notice for non-payment.
* Carriers must meet an A.M. Best rating of A- or better.
* Subcontractors must carry same limits as listed above.
IMPORTANT: POLICY ENDORSEMENTS
The Contractor will provide copies of the policies without expense, to the City and all endorsements
thereto and may make any reasonable request for deletion, revision, or modification of particular policy
terms, conditions, limitations, or exclusions (except where policy provisions are established by law or
regulation binding upon either of the parties hereto or the underwriter of any of such policies). Upon
such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in
policy coverages, and shall pay the cost thereof. Any costs will be paid by the Contractor.
REQUIRED PROVISIONS
The Contractor agrees that with respect to the above required insurance, all insurance contracts and
certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the
following required provisions:
a. Name the City of Lubbock and its officers, employees, and elected representatives as additional
insureds, (as the interest of each insured may appear) as to all applicable coverage;
b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change;
c. Provide for notice to the City at the address shown below by registered mail;
d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees,
and elected representatives for injuries, including death, property damage, or any other loss to
the extent same may be covered by the proceeds of insurance;
Provide that all provisions of this contract concerning liability, duty, and standard of care
together with the indemnification provision, shall be underwritten by contractual liability
coverage sufficient to include such obligations within applicable policies.
NOTICES
The Contractor shall notify the City in the event of any change in coverage and shall give such notices
not less than 30 days prior the change, which notice must be accompanied by a replacement
CERTIFICATE OF INSURANCE.
All notices shall be given to the City at the following address:
Marta Alvarez, Director of Purchasing & Contract Management
City of Lubbock
1314 Avenue K, 9th Floor
Lubbock, Texas 79401
SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by
the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents
as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by
the insurance company exonerate the Contractor from liability.
10. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other.
11. The City reserves the right to exercise any right or remedy available to it by law, contract, equity,
or otherwise, including without limitation, the right to seek any and all forms of relief in a court
of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior
to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are
cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict
between this provision and another provision in, or related to, this document, this provision shall
control.
12. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times, reserves
the right to audit Contractor's records and books relevant to all services provided to the City
under this Contract. In the event such an audit by the City reveals any errors or overpayments
by the City, Contractor shall refund the City the full amount of such overpayments within 30
days of such audit findings, or the City, at its option, reserves the right to deduct such amounts
owing the City from any payments due Contractor.
13. All funds for payment by the City under this contract are subject to the availability of an annual
appropriation for this purpose by the City. In the event of non -appropriation of funds by the City
Council of the City of Lubbock for the goods or services provided under the contract, the City
will terminate the contract, without termination charge or other liability, on the last day of the
then -current fiscal year or when the appropriation made for the then -current year for the goods
or services covered by this contract is spent, whichever event occurs first. If at any time funds
are not appropriated for the continuance of this contract, cancellation shall be accepted by the
Seller on 30 days prior written notice, but failure to give such notice shall be of no effect and the
City shall not be obligated under this contract beyond the date of termination.
14. The Contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent be
given, the Contractor shall insure the Subcontractor or shall provide proof on insurance from the
Subcontractor that complies with all contract Insurance requirements.
15. Contractor acknowledges by supplying any Goods or Services that the Contractor has read, fully
understands, and will be in full compliance with all terms and conditions and the descriptive
material contained herein and any additional associated documents and Amendments. The City
disclaims any terms and conditions provided by the Contractor unless agreed upon in writing by
the parties. In the event of conflict between these terms and conditions and any terms and
conditions provided by the Contractor, the terms and conditions provided herein shall prevail.
The terms and conditions provided herein are the final terms agreed upon by the parties, and any
prior conflicting terms shall be of no force or effect.
16. The Contractor (i) does not engage in business with Iran, Sudan or any foreign terrorist
organization and (ii) it is not listed by the Texas Comptroller under Section 2252.153, Texas
Government Code, as a company known to have contracts with or provide supplies or services
to a foreign terrorist organization. As used in the immediately preceding sentence, "foreign
terrorist organization" shall have the meaning given such term in Section 2252.151, Texas
Government Code.
17. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this
contract and the contractor or vendor agrees that the contract can be terminated if the
contractor or vendor knowingly or intentionally fails to comply with a requirement of that
subchapter.
To the extent Subchapter J, Chapter 552, Government Code applies to this agreement, Contractor
agrees to: (1) preserve all contracting information related to the contact as provided by the
records retention requirements applicable to the governmental body for the duration of the
contract; (2) promptly provide to the governmental body any contracting information related to
the contract that is in the custody or possession of the entity on request of the governmental
body; and (3) on completion of the contract, either: (A) provide at no cost to the governmental
body all contracting information related to the contract that is in the custody or possession of the
entity; or (B) preserve the contracting information related to the contract as provided by the
records retention requirements applicable to the governmental body.
18. Pursuant to Section 2271.002 of the Texas Government Code, a) This section applies only to a
contract that: (1) is between a governmental entity and a company with 10 or more full-time
employees; and (2) has a value of $100,000 or more that is to be paid wholly or partly from
public funds of the governmental entity. (b) A governmental entity may not enter into a contract
with a company for goods or services unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the
contract.
19. By entering into this Agreement, Contractor verifies that: (1) it does not, and will not for the
duration of the contract, have a practice, policy, guidance, or directive that discriminates against
a firearm entity or firearm trade association or (2) the verification required by Section 2274.002
of the Texas Government Code does not apply to the contract.
If Contractor is a company with 10 or more full-time employees and if this Agreement has a
value of at least $100,000 or more, Contractor verifies that, pursuant to Texas Government Code
Chapter 2274, it does not have a practice, policy, guidance, or directive that discriminates against
a firearm entity or firearm trade association; and will not discriminate during the term of the
contract against a firearm entity or firearm trade association.
Contractor represents and warrants that: (1) it does not, and will not for the duration of the
contract, boycott energy companies or (2) the verification required by Section 2274.002 of the
Texas Government Code does not apply to the contract.
If Contractor is a company with 10 or more full-time employees and if this Agreement has a
value of at least $100,000 or more, Contractor verifies that, pursuant to Texas Government Code
Chapter 2274, it does not boycott energy companies; and will not boycott energy companies
during the term of the Agreement. This verification is not required for an agreement where a
governmental entity determines that these requirements are inconsistent with the governmental
entity's constitutional or statutory duties related to the issuance, incurrence, or management of
debt obligations or the deposit, custody, management, borrowing, or investment of funds.
20. The Contractor shall retain all information received from or concerning the City and the City's
business in strictest confidence and shall not reveal such information to third parties without
prior written consent of the City, unless otherwise required by law.
21. The Contractor shall indemnify and save harmless the city of Lubbock and its elected officials,
officers, agents, and employees from all suits, actions, losses, damages, claims, or liability of
any kind, character, type, or description, including without limiting the generality of the
foregoing, all expenses of litigation, court costs, and attorney's fees, for injury or death to any
person, or injury to any property, received or sustained by any person or persons or property, to
the extent arising out of, related to or occasioned by, the negligent acts of the Contractor, its
agents, employees, and/or subcontractors, related to the performance, operations or omissions
under this agreement and/or the use or occupation of city owned property. The indemnity
obligation provided herein shall survive the expiration or termination of this agreement.
22. This Contract consists of the following documents set forth herein; Invitation to Bid No. 23-
16883-DH, Specifications, and the Bid Form.
-----INTENTIONALLY LEFT BLANK-----
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and
year first above written. Executed in triplicate.
CITY O UB CK
Tray Aay, Wyor
ATTEST:
- a P.10 -.?,t & - )�2 —
Re cca Garza, City Secr t
APPROVETENT:
lZiL
D en Densf rd, Interim Director of
Facilities Management
AP VED AS TO FORM:
� W'16�,A-o
Kefli Leisure, As istant City Atto ey
C NT TOR
BY
Authorize R resentative
Print Name
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Add
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City, State, Zip Code
City of Lubbock, TX
ITB 23-16883-DH
Fire Extinguisher Service and Maintenance
Specifications
I. Scope of Work
I.I. The intent of this Invitation to Bid (ITB) is to establish a Fire Extinguisher Services and
Maintenance contract with one or multiple contractors that will inspect, test, and provide
materials, tools, equipment, and supervision for the maintenance and repair and installation
of fire extinguishers. Contractor will also furnish new fire extinguishers as approved, which
shall be required during the period of time covered by this bid, for various locations of City
Departments, vehicles, and equipment. The quantities shown are approximate and are for the
purpose of bid evaluation. The City reserves the right to order such services as may be
required during the said period.
12. The vendor will be responsible for scheduling on -site visits with the city department five days prior
to bid closing.
13. The vendor shall notify the Facilities Maintenance Supervisor when any unit has been used
and/or needs total replacement. Vendor shall not perform maintenance on any portable fire
extinguisher if the cost of such repairs will exceed 50 percent of the current manufacturer's
list price for the same type of unit with identical capacity. The point of contact for each
building, as determined by the Facilities Maintenance Supervisor shall be contacted prior to
visit to the site. Installing new extinguishers must have approval from Facilities Maintenance
Supervisor. Facilities Maintenance Supervisor will contact using department before
authorizing any purchase.
IA Vendor shall furnish all repair and replacement parts including but not limited to lock pins,
nozzles, valves, seals, 0-rings, nitrogen cylinders, extinguishing agents, hoses, and adapters.
Those parts furnished shall be matched to the manufacturer's published requirements.
Instruction labels are to be replaced as needed during inspection. Also, a loaner extinguisher
shall be placed at any site where a current unit is removed for offsite repair or servicing.
II. Specifications
2.1 Maintenance and Certification
Fire extinguishers are subject to maintenance by a licensed portable fire extinguisher
technician at least once a year. The maintenance procedure must include a thorough inspection
of mechanical parts, extinguishing agent, and expelling means. The complete inspection
ensures:
a. The extinguisher is located in its designated place.
b. There are no obstructions to access or visibility.
c. Operating instructions on the nameplate are legible and facing outward.
d. Safety seals and tamper indicators are not broken or missing.
e. Extinguisher is at its proper gross weight as specified on the nameplate.
f. There exists no obvious physical damage, corrosion, leakage, or clogging.
g. Pressure gauge reading is in the operable range.
h. Required labeling is in place.
Upon completion of the above steps, a certification tag is attached to the fire extinguisher and
the tamper seal is replaced (color matched to the certification tag). Set forth by NFPA 10 (Fire
Extinguisher Standards) and Manufactures specifications and the Texas Department of
Insurance rules referenced in http://www.tdi.state.tx.usi"fire; documents/finextin sg tat.pdf.
2.2 Recharge
In the recharge process, the extinguisher is emptied of all its contents and essential mechanical
parts are dismantled, inspected and cleaned. Any defective or worn parts are replaced, the
cylinder is filled with the proper amount of extinguishing agent, and the fire extinguisher is
reassembled with verification of service collar in place and pressurized. A leak test is
performed to assure proper containment of pressure and contents.
Following the recharge process, the extinguisher is inspected according to the procedures
outlined under "Maintenance and Certification".
2.3 Six Year Maintenance
Every six years, whether the fire extinguisher is used or not, all stored -pressure types that
require a six year hydrostatic test must be emptied and are subject to recharge according to
procedures outlined under "Recharge" and a thorough internal and external inspection. Upon
completion, a Six Year Maintenance label is affixed to the side or rear of the extinguisher
cylinder, indicating the month and year service was performed per NFPA10 (Fire
Extinguisher Standards).
2.4 Hydrostatic Testing
Stored -pressure fire extinguishers are required to be hydrostatically tested in order to assess
the ability of a stored- pressure fire extinguisher to safely hold contents under pressure.
Hydrostatic testing must be performed according to intervals and procedures specified by the
NFPA 10.
Hydrostatic testing must include internal and external visual examination of the cylinder. If
the cylinder shows evidence of dents, mechanical injury, or corrosion, it is to be condemned.
If an extinguisher passes hydrostatic testing, it will be recharged according to procedures
outlined under "Recharge" and labeled according to NFPA 10.
The City of Lubbock reserves the right to replace extinguishers that are out of hydrostatic
compliance if it is more economical to do so.
2.5 Service Call
The service call is the one-time trip charge per facility to be included in the cost of the
inspections and ' or maintenance performed on all of the extinguishers for the facility and/or
vehicles. Any extinguishers missed during the annual inspection by the vendor will not be
subject to a trip charge if called back to perform an inspection on that extinguisher. The
service company will schedule each facility with the Facilities Maintenance staff so that a
staff member will be present during the inspection. The service call will apply to calls for new
fire extinguishers or to recharge extinguishers that have gone defective after the inspection is
performed.
The vendor shall maintain the following information on each fire extinguisher for the City of
Lubbock:
a. Exact location of each item tested, including system address or zone
location.
b. Test results.
c. Any discrepancies found shall be noted individually and on a separate
summary page.
d. Inspection documentation shall be provided to City of Lubbock personnel
and copies shall be archived by vendor.
2.6 New Fire Extinguishers
2.6.1 Pricing: Per unit pricing on new and/or replacement fire extinguisher shall include any
freight or delivery charges F.O.B. destination to any City Department location.
2.6.2 All extinguishers quoted must have steel shells, metal valves and discharge levers.
2.6.3 All quantities are approximate, estimated annual quantities only, and not a commitment
to purchase. All orders will be placed on an "as needed basis only".
III. VENDOR QUALIFICATIONS
3.1 The required annual maintenance of portable fire extinguishers must be performed by a trained
extinguisher service technician, licensed by the State Fire Marshal's Office.
3.2 The service technician must have the appropriate servicing manual(s), the proper type of tools,
recharge materials, lubricants and manufacturers recommended replacement parts. All work
performed must comply with NFPA 10 (Fire Extinguisher Standards), and local City codes.
3.3 The vendor shall ensure that each portable fire extinguisher is fully inspected, tested, recharged
and functionally serviced during a specified annual period to ensure ongoing operational
readiness of all units at all locations.
3.4 All known deficiencies affecting extinguishing efficiency at any location shall be identified and
reported in writing to the City representative, upon completion of inspection at each location.
Vendor list shall include the type, capacity and location of the deficient units.
3.5 The vendor shall have a current certificate of registration with the State Fire Marshall. The
vendor's technicians assigned to this service shall be licensed by the State Fire Marshall to work
on portable fire extinguishers. A copy of the license shall be provided for the City of Lubbock
Facilities Department.
3.6 The vendor shall provide a continuous on -site work force during regular working hours, until
completion of scheduled annual maintenance and inspection of all portable fire extinguishers
has been completed at the locations listed on Attachment A. The vendor shall make every effort
to prevent interference with the daily activities of the building occupants during the service. For
the purpose of this bid, regular working days are defined as between 8:00
a.m. and 5:00 p.m., Monday through Friday except on City's observed holidays see "Exhibit
B".
VI. LOCATION
4.1. Portable fire extinguishers locations are shown on "Exhibit A". The City of Lubbock reserves the
right to add or delete locations.
V. PRICING
5.1 Prices shall include travel required to and from respective building sites with the exception of
locations outside City of Lubbock limits. Vendor's pricing, per unit, shall include service call
charge, all of the vendor's overhead, including, but not limited to, trip related charges and
mileage. Only the cost of inspection, maintenance, repairs, recharging, parts and replacements
will be paid under this contract.
5.2 Replacement or new extinguishers are to be priced at catalog list price less discount. Catalog to
be included with bid and at each contract renewal.
VI. SCHEDULING
6.1 Inspections shall be performed at a date and time consistent with pre -established preventive
maintenance schedules established. Each site inspection shall be scheduled with a City
representative, at least three working days in advance of the inspection date. Inspections, pick-
ups, and returns of all units shall be performed between the hours of 8:00
a.m. and 5:00 p.m., Monday through Friday, except on City observed holidays, see "Exhibit B".
6.2 During the inspections, or as -needed, the vendor shall pick up and transport any portable fire
extinguisher found that requires repair and/or recharging within 24 hours of identification. Unit
shall be transported to the vendor's location, serviced, and returned to the original location
within 48 hours of notification. Before transporting any unit, the vendor shall immediately
replace the unit with an identical type unit of equal or greater capacity.
VIL MATERIAL WARRANTY
7.1 Parts furnished under the contract are to be the latest improved models in current production,
as offered to commercial trade, and shall be of quality material. USED, SHOPWORN,
DEMONSTRATOR, PROTOTYPE, RECONDITIONED OR DISCONTINUED MODELS
OR MATERIALS ARE NOT ACCEPTABLE. The warranty period for vendor provided
materials shall be for a period of one year after completion of the installation or within the
manufacturer's warranty, whichever is the later period. The warranty period shall commence
upon date of acceptance by City of Lubbock. Vendor shall provide the authorized City
representative with all
manufacturers' warranty documents upon completion of installation and prior to leaving the job
site.
VIII. PERFORMANCE WARRANTY
8.1 Work performed under the contract shall meet all applicable requirements of the latest revision
of ANSI/UL77, SNSI/UL 299, and NFPA 10-2010. The vendor shall guarantee all work
included in the purchase order against any defects in workmanship; and shall satisfactorily
correct, at no cost to the City, any such defect that may become apparent within a period of one
year after completion of work. The warranty period shall commence upon date of acceptance
by City of Lubbock.
IX. SERVICE COMPLETION CONFIRMATION
9.1 The vendor shall provide written confirmation to the city within 48 hours of completion of this
service that all portable fire extinguishers at each location have been identified, tested per the
requirements stated in this specification, and an appropriate status tag attached to each unit.
X. BUILDING RESTRICTIONS
10.1 PARKING: The vendor shall make arrangements with the City representative to off-load tools
and equipment at the job site.
10.2 RESTROOMS: Restrooms shall not be used for the washing of tools and equipment.
10.3 SECURITY: The vendor shall be responsible for providing and updating a list of the vendor's
employees working at any of the locations. Vendor shall comply with all security measures
required by City. All facets of building security will be discussed with all bidders during the
pre -bid conference and with the awarded vendor at a post- award meeting.
XI. OPTIONAL TRAVEL CHARGE
11.1 Using departments located outside City of Lubbock limits have the option to:
11.1.1 Approve travel charges for services and maintenance by the vendor to departments
located outside City limits prior to services being rendered, or
11.1.2 Using departments can collect all units to be serviced and exchanged for loaner units.
The department will deliver these units to the vendor for service and loaner units. Once service
is complete, the department will be responsible for retrieving the serviced units and for returning
the loaner units. There will not be a travel charge assessed with this option.
"EXHIBIT A"
Citizen's Tower
Fire Administration / EOC
3603 Guava Ave
1314 Ave. K
1515 East Ursuline Ave
Departments
Water Treatment
11th Floor
UCSC /LP&L
6001 N. Guava
City Council / City Manager
1401 Ave K
Animal Shelter
10th Floor
Fire Stations:
3323 SE Loop 289
City Secretary / City Attorney
Station 1, 1906 Texas Ave.
Station 3, 6420 25th Street
Parks & Recreation
9th Floor
Station 4, 2504 Cornell
1611 loth Street
Purchasing / Internal Audit /
Station 5, 1101 Zenith
Budget / Finance
Station 6, 3320 35th Street
Community / Senior Centers
Station 7, 202 Slide Road
Hodges
8th Floor
Station 8, 2120 50th Street
4011 University
GIS & DATA / 311 Call Center
Station 9, 4814 50th Street
Burgess Tennis Center
Station 10, 4810 MLK
3030 66th Street
7th Floor
Station 11, E. Airport Drive
Engineering
Station 12, 5202 79th Street
Station 13, 540 N. Fulton
Maxey
6th Floor
Station 14, 2402 96th Street
30th and Oxford
HR / Traffic Operations / Public
Station 15, 8002 Venita
Works
Station 17, 324163rd Street
Copper Rawlings
Station 18, 6621 Oakridge
40th and Ave B / 213 40th
Sth Floor
Station 19, 5826 98th Street
LP&L
Station 20, 3210142nd Street
Mae Simmons
23rd and Oak / 2004 Oak
4th Floor
Facilities Management / Code
Municipal Square
Trejo Supercenter
Administration
916 Texas
3200 Amherst
Departments
3rd Floor
Police Administration
19th Street Senior Center
Parks & Recreation / Risk
Police Records
2001 191h
Management
Police Communications
Health Department / CD
2nd Floor
Police Academy
2010 50th Street
Accounting
508 Davis Drive, Reese Center
Water Utilities / LP&L
Annex
Police Property Room
406 Municipal Drive
Communications / Marketing
820 Texas Ave.
Building Safety / Codes / Customer
LP&L GIS,
Service
Solid Waste Department Offices
404 Municipal Drive
Vital Statistics
208 Municipal Drive
B-1
West Tx. Regional Disposal
Print Shop
Facility, Abernathy
Streets/Water
B-2
17304 North FM 2528,
406 Municipal Drive
Information Technology
Lubbock Landfill
Radio Shop
8425 N. Ave P
530 36th Street/Suite 200
Land Application Site
4602 East 19th Street Traffic Maintenance
Waste Water 202 Municipal Drive
Central Warehouse
306 Municipal Drive
Cemetery
2011 East 31st Street
Buddy Holly Center
1801 Crickets Ave
Lubbock Preston Smith
International Airport
5401 N. Martin Luther King Blvd
Health Department
80618th Street
South Water Treatment Plant
5114 FM 1585
Libraries
Mahon Library —1306 9th St
Godeke Library — 5034 Frankford
Groves Library — 5520 19th St
Patterson Library —1836 Parkway
Garden & Arts Center
4215 University
Burgess -Rushing Tennis Center
3030 66TH St
Safety City
46th & Ave U / Clapp Park
Swimming Pools
Clapp — 46th & Ave U
Mae Simmons — E. 24th & MLK
Maxey — 4007 30th St
Montelongo — 3200 Bates St
Vector Control
102 Municipal Drive
Municipal Courts
1214 14th Street
Civic Center
1501 Mac Davis Lane
Silent Wings Museum
6202 N 1-27
Water Resources
1302 Mac Davis Lane
Party House Rentals
Clapp — 46th & Ave U
Stubb — 36th & Ave N
Police Crime Lab / Property Room
401 N. Ash Ave.
Police Division Stations
1801 E 19th Street
5910 Erskine Street
14005 Indiana Ave.
09
Via. i i:311�f:
New Year's Day
Martin Luther King Day
Good Friday
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Friday After Thanksgiving
Christmas Day
Christmas Eve
City of Lubbock, TX
Purchasing and Contract Management
Vendor Acknowledgement Form
In compliance with the Invitation to Bid, the undersigned Bidder having examined the Invitation to Bid,
instructions to bidders General Conditions of the Agreement, Specifications, and being familiar with the
conditions to be met, hereby submits the following bid for furnishing the material, equipment, labor and
everything necessary for providing the items listed and agrees to deliver said items at the locations and for the
Prices set forth on the bid form and/or the bid table associated with this bid.
A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of
form, conditional alternate bids additions or alternates in lieu of the items specified, if the unit prices, are
obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind.
The Invitation to Bid is by reference incorporated in this contract.
Where applicable, prices are quoted as: F.O.B. Destination, Freight Pre -Paid and Allowed
Where applicable, delivery days are: Days After Receipt of Order (ARO)
Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -
none basis for any item or group of items shown on the bid.
The City of Lubbock is seeking a contract for with one or more contractors. In order to assure adequate
coverage, the City may make multiple awards, selecting multiple vendors to provide the products
desired, if multiple awards are in the best interest of the City. A decision to make a multiple award of
this Bid, however, is an option reserved by the City, based on the needs of the City.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %. net
calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated
on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within
thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later.
Discounts for prompt payment requiring payment by the City within a stipulated number of days will be
interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a
correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later.
Discounts for payment in less than ten days will not be considered.
MOST FAVORED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price
charged anyone else, including its most favored customer, for like quality and quantity of the
products/services; does not include an element of profit on the sale in excess of that normally obtained by the
Bidder on the sale of products/scrvices of like quality and quantity; and does not include any provision for
discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale
to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower
net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower
price(s) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCI1ASNG (optional): The City desires to make available to other local governmental
entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized
interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government
Code). the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder
shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders
in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate
in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would
apply'?
City of Lubbock
1TB 23-16883-DH
Fire Extinguisher Service and Maintenance
Bid Form
# Items
Raider Fire Extinguisher
Service, LLC
Location Lubbock, TX
Total Cost $26,620.50
Quantity
Required Unit Total
(tl-) UOM a Price Cost
#1-1
Annual Inspection and Services for Dry Chemical and CO2 Portable Extinguishers as specified
528
EA
$6.00
$3,168.00
# 1-2
Recharging and 6-year Maintenance for 5 lb Dry Chemical Extinguishers as specified herein.
100
Lbs
$26.95
$2,695.00
#1-3
Recharging and 6-year Maintenance for 10 lb Dry Chemical Extinguishers as specified herein.
100
Lbs
$36.95
$3,695.00
#1-4
Recharging and 6-year Maintenance for 20 lb Dry Chemical Extinguishers as specified herein,
50
Lbs
$49.95
$2,497.50
# 1-5
Recharging for 51b CO2 Extinguisher as specified herein.
50
Lbs
$45.00
$2,250.00
# 1-6
Recharging for 101b CO2 Extinguisher as specified herein.
50
Lbs
$55.00
$2,750.00
# 1-7
Recharging for 151b CO2 Extinguisher as specified herein.
50
Lbs
$65.00
$3,250.00
# 1-8
Recharging for 201b CO2 Extinguisher as specified herein.
25
Lbs
$75.00
$1,875 00
#1-9
Hydrostatic Testing- Dry Chemicals as specified herein.
100
Cylinder
$18.95
$1,895.00
#1-10
Hydrostatic Testing- High Pressure as specified herein.
50
Cylinder ,.,
$49.95
$2,497,50
#2-1 Travel Charge Per Location, as specified herein. I Per Location $37.50 $37.50
Other governmental entities that
District, Lubbock Housin might ha�c interests in this contract are Frenship Independent School
1ndePendettt School g �uthorih Lubbock
Unix ersit}, NVest District, South Plains Association of
Teas County Lubbock County Hospital District, Lubbock
l / Aiunicipal Power Agenccl L Governments, City- of Texarkana, Texas Tech
YES V Lynn County, and City of 1Volfforth.
� NO
' !f you (the bidder) checked YES, the following will apply:
Governmental entities utilizing
Ioterlocal Agreements for Cooperative Purchasing with the City of
eligible, but not obligated, to purchase materals/services under the contract(s)
awarded as a result of this solicitation. All purchases b
Lubbock wall be billed directly it that , y governmental entities other than the City of
of Lubbock will not responsible to for anothergovernmental entity and paid by that governmental entity. City
governmental entity's debts. Each governmental entity
Will order their own materials. service as needed
Bidder acknowledges receipt of addenda issued n
Addenda No. ADDENDA
dDo this solicitation.
Date
Addenda No. Date ---
Addenda No. pate
Addenda No. Date
IVSURAN ICE REQUIREMENTS
I. the undersigned Bidder certify that the insurance requirements contained in this bid document have been
reviewed by me and my Insurance Agent/Broker. If T am awarded this contract by the City of Lubbock, I will
be able to, within ten (10) business days after being notified of such award by the City of Lubbock, furnish a
valid insurance certificate to the City meeting all of the requirements defined in this bid.
If the time requirement specified above is not met, the City has the right to reject this proposal and award the
contract to another contractor. If you have any questions concerning these requirements, please contact the
Director of Purchasing & Contract Management for the City of Lubbock at (806) 775-25'2.
SUSPENSION AND DEBARMENT CERTIFICATION
Federal Law (A-102 Common Rule and OMB CircularA-110) prohibits non -Federal entities from contracting
with or making sub -awards under covered transactions to parties that are suspended or debarred or whose
principals are suspended or debarred. Covered transactions include procurement contracts for goods or
services equal to or in excess of S25.000 and all non -procurement transactions (e.g., sub -awards to sub -
recipients).
Contractors receiving individual awards of $25,000 or more and all sub -recipients most certify that their
organization and its principals are not suspended or debarred by a Federal agency.
Before an award of $25,000 or more can be made to your firm, you must certify that your organization and
its principals are not suspended or debarred by a Federal agency.
1, the undersigned agent for the firm named below, certify that neither this firm nor its principals arc suspended
or debarred by a Federal agency.
CONTRACTOR ACKNOWLEDGEMENT
In compliance with this solicitation, the un
instructions dersigned bidder, having examined the bid documents,
to bidders, documents associated With the invitation to bid, and being familiar with the
conditions to be met has reviewed the above information regarding:
• Insurance Requirements
• Suspension and Debarment Certification
• Texas Government Code Section 2252.152
• Texas Government Code Section 2271.002
• Texas Government Code 2274
• Federal and State Regulations
• Master Agreement
SUBMISSION INFORMATION
An individual authorized to bind the company must sign the following section. Failure to execute this
Portion may result in bid rejection.
THIS BID IS SUBMITTED BY
corporation organized under the laws of the State of .q ✓
. or a partnership consisting of
or individual trading as
the City of
Tax ID No.: 3 �j 2C� "15 ql OI
MA%'BE Firm. N
Zi
" '. ^"'°"`,611 Native American
!panic %merican Asian Pacific Amencan Other (SneciW)
Please complete the information below.
By Date: - (q '
Au Lori=ed eprer n afive - nius! sign by hand
Officer Name a
Business Telepl-
E-mail Address:
of
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
Compiete Nos 1 - 4 and 6 if there are nterested partes
OFFICE USE ONLY
Complete Nos 1 2 3 5 and 6 if there are no interested parties-
CERTIFICATION OF FILING
Certificate Number.
2022-964957
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Rader Fire Extinguisher Service. LLC
Lubbock TX Unned Status
Date Filed:
12/15/2022
2 Name of governmental entity or state agency that is a party tot the contract for which t e o►m s
being filed.
City of Lubbock
Date Acknowledged-
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods. or other property to be provided under the contract.
16883
Service and Inspect fire extinguishers at City Location
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Raider Fire Extinguisher Service, LLC
Lubbock, TX United States
X
5 Check only if there Is NO Interested Parry. ❑
6 UNSWORN DECLARATION
My name is and my dale of birth is
My address is I::Vy L
M)
(street) (city) state) (zip coda)
I declare under penaltyof perjury that the foregoing is true and correct
Executed in L�Ybo -� County State of _ on thZ& o , 20�k
morrh) (year)
gnatur of authors ed agent o contracting business enmy
IDedaranq
• ..•• •+11•..••..c., ..y 46— www C11111;5 5td(t: X.U5 version v3.5.1.3ac88bc0
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1 - 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2022-964957
Raider Fire Extinguisher Service, LLC
Lubbock, TX United States
Date Filed:
12/15/2022
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
12/29/2022
g
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
16883
Service and Inspect fire extinguishers at City Location
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Raider Fire Extinguisher Service, LLC
Lubbock, TX United States
X
5
Check only if there is NO Interested Party. ❑
6
UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.3ac88bc0