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Home My WebLink AboutResolution - 2023-R0022 - Public Safety Access Point Grant with Lubbock Emergency Communication DistrictResolution No. 2023-R0022 Item No. 5.24 January 10, 2023 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to accept on behalf of the City of Lubbock a PSAP Reimbursable Grant for FY 2022-2023, and any associated documents, in the amount of $10,661.95, plus a 10% match by the City, for a total amount of $11,846.61, with the Lubbock Emergency Communication District, which Grant and any associated documents are attached hereto and made a part hereof for all intents and purposes. Passed by the City Council on ATTEST: ', bo.' 'x Rebe ca Garza, City Secr ar APPROVED AS TO CONTENT: Shaun Fogerson,t &ock Fire Chief January 10, 2023 IF TRAY , MAYOR Resolution No. 2023-R0022 LUBBOCK EMERGENCY COMMUNICATION DISTRICT 6032 431° Street • Lubbock, Texas 79407-3711 806.747.6911 • www.lubback9ll.org • fax 806.747.5803 November 28, 2022 Chief Shaun Fogerson Lubbock Fire Rescue 1515 E Ursuline St Lubbock, TX 79403 Dear Chief Shaun Fogerson: On Wednesday, November 9, 2022, the LECD Board of Managers considered all PSAP Grant requests for the FY 2022-2023 budget. After consideration, the Board approved a grant for Lubbock Fire Rescue in the amount of $10,661.95 for the following: • six 247 dispatch chairs • three mechanical keyboards • five computer monitors This grant represents the $11,846.61 that was requested, minus the 10% agency match. The grant period is from November 9, 2022 through September 30, 2023. We request all purchases and project work be completed and the associated documentation submitted to our office no later than September 25, 2023. As a reminder, this is a reimbursable grant. Your agency must expend the funds and provide documentation of this expenditure. Also, the items purchased, and work completed must match the grant request. Congratulations on the approval of your grant. The District is happy to assist our PSAP agencies in providing the best possible 9-1-1 service to the citizens we serve. Sincerely, 1,1 I_ Nathan Kizer, ENP Executive Director Cc: Rob Keinast Tim Burrow "...to provide the best possible, trouble free 9-1-1 network for the citizens we serve..." COMM s Quote Proposal 3205 N 124M St BroWdleld.lrVt63005 , �. ._ _ ._ CH Con4aetg:OS-UF•00335 Cage 61492CO Purdwase Older RMG1O1222 Contact Capl Tim Summ Location Lubbock Fire Rescue Address city Lubbock Slate, Zrp Code TX 79407 Emad Adress q%wow*maiLd.lubbo&bcus Phone Number 8M775-3449 Fax Number coneepbe.dng9w.co n PH:9oo.ffaztia8 Cost Amount 9 315"AQemebwL*Wher-S**WAnw-SfaW"CasM'seedBase $1.439.75 f0.93BA9 f0A0 f0A0 f0A0 f0�0 WOO 11an food t000 f9.re SubfofalON119gs FREIGHT fe,e3tlfo 1 FmW fs57.34 fs97.34 1 ldtata and iknirsd Atx:ess Location Moo f90.00 MOO tt0.00 TOW FMW COMMENTS: "waft lead time from data order to received. Sane assem* 16 required t Palmaa Tamr New200a"MAppaod Cmdt and Crtla Cad ra ALLOW=Unda Ma.00 2 FmpMTama Pi@M&Add.F,QB BraddbN. Mll taaaat amunlra tided 2 PrkmritmldDommdalsoteuob.atalaub)adbdwgaYallOdpAarnatla. d aarlwr CM we wMea b oxreadon. s Mpkm6aamaaanb as eadOgam upon a00o. aod0onbt aodoataaasa amvordoww" radM SUBTOTAL f9,839.f0 SRH f947.34 cc TOTAL f9,296.94 aaiaa 6 r� Suapraeo b pooW y na dMv br 80 aoodeda aW h uau0 7 TMre wD be a 20%imb* dorm an marolumdW arched Outnitaooapad a. oarYay, ad-w and h11M dwpeowa na1 bo mo adad Acceptance of Proposal: These prices. spedfl atlons and oatdWM are sa0afaelory and are hereby accepted. I am authorized to order the egWwnwd listed above wIM full urdersterift of payment Signature POO C4LLTechnologies r * A quote for your consideration�*sa�t�s,��"'w`x°'�^ 7zx Based on your business needs, we put the following quote together to help with your :- purchase decision. Below is a detailed summary of the quote we've created to help you with t your purchase decision. nFs To proceed with this quote, you may respond to this email, order online through your 1 1 7 1 act Premier page, or, if you do not have Premier, use this Quote to Order.�n, Quote No. Total Customer # PO Number Quoted On Expires by Contract Code Customer Agreement # Deal ID 3000133359567.1 $3,445.20 1784159 211115150000P Oct. 10, 2022 Nov. 09, 2022 C000000O06841 TX DIR-TSO-3763 14780458 Message from your Sales Rep Sales Rep Cody Long Phone (800) 456-3355, 6180336 Email Cody_Long@Dell.com Billing To ACCOUNTS PAYABLE CITY OF LUBBOCK PO BOX 2000 LUBBOCK, TX 79457-0001 Please contact your Dell sales representative if you have any questions or when you are ready to place an order. Thank you for shopping with Dell! Regards, Cody Long Product Logitech K845ch Mechanical Illuminated Corded Aluminum Keyboard Cherry MX Switches - Blue Clicky - Keyboard - backlit - USB - key switch: CHERRY MX Blue Kensington Mouse for Life USB Wired Mouse - Black IOGEAR Kaliber Gaming Wireless Keyboard and Mouse Dell 34 Curved USB-C Monitor - P3421 WM, 86.5cm (34") II9D.-77 Unit Price Quantity Subtotal $63.59 � $474.00 5 $2,370.00 Subtotal: $3,445.20 Shipping: $0.00 Environmental Fee: $0.00 Non -Taxable Amount: 5.20 Taxable Amou . 0 Estimate ax: Tota • $ 0 Logitech K845ch Mechanical Illuminated Corded Aluminum Keyboard Cherry MX Switches - Blue Clicky - Keyboard - backlit - USB - key switch: CHERRY MX Blue Estimated delivery if purchased today: Oct. 19, 2022 Contract # C000000O06841 Customer Agreement # TX DIR-TSO-3763 Description SKU Logitech K845ch Mechanical Illuminated Corded Aluminum Keyboard Cherry MX Switches - Blue Clicky - Keyboard - backlit - USB - key AB512434 switch: CHERRY MX Blue Kensington Mouse for Life USB Wired se -Black Estimated delivery if purchased today: Oct. 19, 2022 Contract # C000000O06841 Customer Agreement #-TS0.3763 Description for Life USB Wired Mouse - Black IOGEAR Kaliber Gaming Wireless and and Mouse Estimated delivery if purchased toda Oct. 19. 2022 Contract # C000000006 Customer Arareeme DfR-TS0.3763 IOGEAR Kaliber Gaming Wireless Keyboard and Mouse Dell 34 Curved USB-C Monitor - P3421 WM, 86.5cm (34") Estimated delivery if purchased today: Oct. 17, 2022 Contract # C000000O06841 Customer Agreement # TX DIR-TSO-3763 Description Dell 34 Curved USB-C Monitor - P3421 WM, 86.5cm (34") Advanced Exchange Service 4 Years Dell Limited Hardware Warranty Quantity $63.59 rig+3 Unit Price Quantity 10 Quantity $8.74 10 SKU Unit Price Quantity AA841979 - 10 Quantity $35.19 10 SKU Unit Price Quantity A9910092 - 10 Quantity $474.00 5 SKU Unit Price Quantity 210-BCEG - 5 844-1962 - 5 844-1966 - 5 Subtotal: Shipping: Environmental Fee: Estimated Tax: Total: Subtotal $635.90 Subtotal Subtotal $87.40 Subtotal Subtotal $351.90 Subtotal Subtotal $2,370.00 Subtotal $3l"644-.. $0.00 $0.00 $0.00 Lubbock Emergency Communication District PSAP Grant Funding Program FY 2022-2023 Reauest Amount:11 $11,846.61 Project Start Date: Type of Project: 0 Technology 0 PSAP Environment 0 Training Project End Date: 12/1/2022 5/1/2023 Agency Name Lubbock Fire Rescue Contact Person Captain Tim Burrow Email tpburrow@mylubbock.us Phone 806-775-3449 Fax 806-749-0941 In a few sentences, please describe the goal of this grant request and why the project Is necessary. While these chairs are only 5 years old, there have been 2 cylinder failures in the last 10 months. I have been able to replace these parts, but I am concerned about widespread failures within the next year. Also, these screens will provide a consistent setup across the center, with users no longer needing different profiles when logging in. The hope for the keyboards is to provide more durable tools for the dispatchers. How does this project relate to the receipt, tracking, recording, and documentation of 9-1-1 calls? Dispatchers use the chairs 24 hours a day and the screens provide updated technology to reduce glare. Please describe any other sources of funding that are available or have been requested for this project. Please verify the following items have been included with your paperwork: ® Paperwork containing any quotes or estimates for the project ® Itemized list of the individual components of the request (should match quote or estimate) ® Documentation or letter from superior stating the matching funds are available By signing belowkep ou attest that the matching funds are available, and this request meets the guidelines and require Grant Funding Program. Signature of person preparing Grant Request Date Received by LECD la - Signature of Agency/Department Head Date PSAP Grant Funding FY 2022-2023 Page 2 of 3 Itemization of Grant Request Item Description Quantity Unit Cost Total Cost 24/7 Dispatch Chair (3150HR) (Quote includes $647.34 S&H) 6 $1439.75 $9285.84 Logitech K845ch Mechanical Keyboards 3 $63.59 $190.77 Dell 34 Curved USS-C Monitor 5 $474.00 $2370.00 TOTAL $11, 846.61 PSAP Grant Funding FY 2022-2023 Page 3 of 3 1AB OO AY `A OR ESv November 1, 2022 TO WHOM IT MAY CONCERN Subject: Matching Funds Available I, Deputy Chief Rob Keinast, certify that the necessary matching funds are available for the Lubbock Fire Rescue 2022 LECD Grant Request. Best regards, Deputy Chief Rob Keinast Lubbock Fire Rescue 1515 E Ursuline Lubbock, TX 79403 (806) 775-2631 Resolution No. 2015-R0069 INTERLOCAL AGREEMENT This Interlocal Agreement is made and entered into this date by and between the Lubbock Emergency Communication District, hereinafter referred to as LECD, acting herein by and through the Chairman of its Board of,tilanallers. pursuant to a resolution duly passed by the LECD Board of Managers and the CITYOF LUBBOCK hereinafter referred to as rite C["f1'. WITNESSETH: WHEREAS, the CITY wishes to provide Enhanced 9-1-1 (E9-1-1) emergency service to its citizens, and WHEREAS, the CITY has passed a resolution to enter into this Interlocal Agreement with LECD, and LECD has passed a resolution to enter into this Interlocal Agreement with the CITY and WHEREAS, the citizens of Lubbock County voted on April i, 1936 by a vote of 15,209 in favor and 2,431 opposed, to form an emergency communication district: and WHEREAS, the LECD Board of Managers ordered the creation of an emergency communication district on ,Nlay 1. 1956: and WHEREAS. the LECD is a body politic. created under Texas Health and Safety Code. Chapter 77?.301 et. seq. as amended, called the Emergency Telephone Number Act, in order to provide 9-1-1 service to the citizens of its jurisdiction: and WHEREAS. the LECD began providing E9-1-1 service to Lubbock County, including all municipalities within Lubbock County, on the _'7th day of January. 1989: and WHEREAS, the CITY entered into an Interlocal Agreement with LECD for same or similar services in April, 2000. kk"HEREAS, the LECD Board of \Managers has detennined that LECD will purchase. provide ,ind maintain. State -of -the -An Enhanced 9-1-1 Telephone Customer Premises Equipment, which includes call answering equipment and software. hereinafter referred to as CPE. Instant Call Check Recorders with the capability of instant playback of both Telephone and Radio conversations hereinafter referred to as MR, 24 hour Logging Recorders with the capability of the continuous recording of both radio and telephone conversations. herein after referred to as LOGGING RECORDER, t n-Interruptable rower Supply (UPS) to provide emergency power to the equipment in the e\ ent of power loss. Sy nchroniiation Clock (NETCLOCK ) to provide an accurate time source for all juaehed workstations. sercrs, logging rceurders and the like (where applicable). Vela Interlaral A;r inrnl LECD Equipment 2014 — 1 Mapping Software to locate the caller to 9-1-1 (where requested), and 10anagement Information Sofhvure or service to track the number and statistical data on 9-1-1 calls: and WHEREAS, the: LECD Board of 10anage:rs and the CITY pursuant to the provisions of the Interlocal Cooperation Act, Texas Government Code Chapter 791.01 et. seq., as amended, have detennined that it would be in the best interests of the LECD and the inhabitants of the CITY of LUBBOCK and of Lubbock County. Texas. to use the Emergency Communication Systems of the LECD; INOW. THEREFORE, the parties agree as follows: 1. That with the cooperation and consent of the CITY, the LECD shall purchase and install the above listed equipment (CPE, IRR, LOGGING RC -CORDER including any and all required software) for use by the CITY in the pro%tsion of 9-1-1 Emergency Communications, which includes, but is not limited to, the answerinu of 9-1-1 trunks. The above equipment shall be capable of displaying, lonuitude and latitude coordinates of wirelc,s callers, to provide the ability to receive TDDITTY (Telecommunication Device for Deal and Hard of Hearing) calls. and SMS (text-to-9-1- 1) nnessuges. if. That CITY agrees to use the aforementioned equipment in a manner that supports good Emergency Communication and the proper use of 9-1-1. Ill. LECD shall provide qualified technicians and staff to pro+idc the proper maintenance and repair of the aforementioned equipment at na charge to CITY. Maintenance is provided 24x7x365 through an automated Trouble Ticket Svstenn. accessible via Intranet. Email or telephone call. Response to Trouble Tickets will be based on urr_ency and the functional impact such Trouble Ticket has on the 9-1-1 Center operation. In any case telephone response to the 9-1-1 Center %% ill occur within 60 minutes of the receipt of the Trouble Ticket. W. LECD shall pay the costs of any upgrade or nwdifications to the aforementioned equipment to keep it current fbr the use it was designed for Imertnnl Agrocnim LL•CD Equipment 2014 _ v The CITY and LECD shall be responsible for training personnel in the proper handling and operating of the aforementioned equipment. LECD will proN idc the instructors, materials, and location for such training. CITY shall pay all costs incurred by CITY personnel «•horn attend the: training or assist in an) implementation tasks specific to their PSAP. These costs may include, but not be limited to, salaries, per diem, and other employment expenses relating to CITY employees. VI The CITY shall be responsible for maintaining proper security procedures flor the use of the aforementioned equipment, and the proper preserxation and storage procedures for the recordings made by the said LOGGING RECORDFR. The CfrY is responsible for providing any required external media including but not limited to. CDs, DVD. Tape. or the like. I'll. At no charge to LECD. the CITY will provide a suitable site for the installation, operation. and maintenance of the aforementioned equipment. Said site(s) shall meet all specifications of LECD for the installation, operation, and maintenance of the aforementioned equipment. VIll. Upon request. LECD shall provide CITY with the same number of hcadscts that CITY has personnel assigned to the 9-1-1 Call Answering Dispatching function of their agency. Headsets and wireless adapters where: applicable shall be of an approN ed make and model. acceptable to LECD. LECD shall maintain the headsets, either repairing or replacing them. Replacement or repair of hcadscts damaged by other than normal wear and tear shall he the responsibility of the CITY. Ix. Should CITY decide to relocate any part or piece of the aforcinenttoned equipment for and reason other than prevention of damage or destniction of the building due to natural or other disaster. such relocation shall be done under the direction of LECD, but at the expense of the CITY. CITY agrees that no hardware shall be added, integrated with, or software loaded. installed. setup, or copied to any computer, workstation. server or other equipment owned by LECD, without prior written permission fiotn LECD. Additremall�. and integration or testing costs to insure reliability and compatibility with LECD owned softwvarc and hardware: shall be paid b) the; requesting agency. LECD does not guaranty the successful or reliable operation of third party 1mcr4)cj1 Agrcrc oncm LECD f yuipmcni '_: '-: equipment integrated to the LECD pro%idcd 9-1-1 equipment. This includes but is not limited to radio telephone integration so that a dispatcher can use a single headset for both. recording of radio traffic to the IRR. Computer Aided Dispatch Systems (CAD). Automatic Vehicle Location Systems (AVL), or other third part) hard%%are or sottivare. LECD reserves the right to audit the contents of hard dri%cs, tape drives. CD-ROM drives or other mass storage device, cithcr physically on -site or remotely. on equipment w% ned by LECD for unauthorized sol"m are, changes to the operating system, % iruses or other changes to the onginal soft«are and hard%%are configuration, and to make a physical inspection of the equipment at any time during nonnal business hours. LECD reserves the right to rentorc ANN' unauthorized hard%%are or soltaare not part of the original or revised system configuration. tf. Should the LECD be dissolved. for any reason. this Interlocal Agreement shall terminate as of the date of dissolution. if the LECD should be dissol%ed, the removal of equipment shall not be at the expense of the t- ITY. Slsould either partN, %%i5h -o tenmin,ite sooner, this lntcrlocai Agrcenunt may he tennlnated by either part% hereto by %%ritten notice to the other party at least 180 days prier to the effective date: of termutation. It the termination is at the rcquc5t of the LECD, said termination and removal of equipment shall not beat the expense of the CITY. If the termination is at the request of the CITY. said termination and rentoN al of equipment shall not be at the expense of the LECD. 111. Any notice perniitted or required to be gi\ en to the LFCD hereunder may be given by registered or certified United States irlail. postage prepaid. return receipt requested. addressed to the Lubbock Emergency Communication District. 8200 Ax cnue, Suite A200. Lubbock. Texas79423, or any other address so provided by LECD for these purposes, and such notice shall be deemed given upon the deposit of the notice in the United States Mail as aforesaid. Any noticc pennitted or required to be given to CITY lereunder may be gi\ en by registered or certified United States Mail, postage prepaid, return receipt requested. addressed to the C1TN' and such notice shall be deemed Liven upon LECD's deposit of the notice in the United States boil as aforesaid. InicAlcal :lgreemens I FCD Fgmpmem N!.1 4 This Agreement represents the entire agreement of the parties and that no changes or modifications of this Agreement %i ill be � alid. unle,,5 ec idenced by an instrument m u riting signed by the panics XI . If either party fails to perforin its obligations hereunder for a lack of funds or for any other reason whatsoc%cr, the sole and exclusive remedy of the other party shall be to terminate this Agreement as specified in Paragraph \1 ahocc. xx. Lach party paying for the perfbtmance of governmental functions or services under this Agreement must inake those payments from current rc%enues available to the pa%ing party. XVI This Agreement shall be deemed to be executed in and performable in Lubbock, Lubbock County, Texas. Mill This Agreement shall remain in full lbrce and effect, subject to modification. until terminated as herein provided for. WAIVER, (A) All immunities from liability and suit enjoyed by each party within its own territorial limits and jurisdiction shall extend to its participation in perfornting actions pursuant to this Agreement unless otherwise provided by law. (B) Each party to this Agreement will be responsible fit'r its oc�,n actions in providing services under this agreement and shall not be liable for any civil liability that ilia) arise front the furnishing of the services by the other panty. (C) The relationship between the City and the LECD is at all times solely that of contractor/contractee, and may not be deemed, in any event. a partnership or a joint venture and conveys no other rights or privileges. VEINUE Each party agrees that il' le_ual action is brought under this Agreement, exclusive venue shall be in Lubbock County. Texas. lnterkxal Agrcanott LECD Equtnmew 2014 i SAVHNGS CLAUSE In the event that one or more of the provisions contained in this Agreement shall fbr any reason be held to be invalid, illegal or unenforceable in any respect. such in andity. ille,altt} or unenfbrceability shall not affect any other pro%ision of this Agreement and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained in this Agreement. EXECUTED this the 26th day of February . mi� zoIS CITN" OF LUBBOCK, TEXAS Glen obertson. �la�ur Dated: ATTEST: Reg cca (Becky) Gar/a, Cit% ecre Irk APPROVED AS TO CONTENT _ 3 G ry S ens, Assistant Police Chief APPROVED AS TO FORIM --46' v� Jeff kavKsclf, Litigation Attonhe) 1ma lmil Agrci m at i rcn r ., pima, = is LUBBOCK E,IMERGENCY COMMUNICAZ ION DISTRICT Dated: 2' Zpq