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HomeMy WebLinkAboutResolution - 2023-R0013 - Contract 17003 with Caprock Waste 1.10.23Resolution No. 2023-R0013 Item No. 5.14 January 10, 2023 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Service Contract No. 17003 for renovation and refurbishing dumpsters as per ITB 23-17003-DH, by and between the City of Lubbock and Waste Connections of Texas, LLC dba Caprock Waste, of Lubbock, TX, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on ATTEST: Reb4cca Garza, City Se e APPROVED AS TO CONTENT: Erik Rejino, Assistant City Manager APPROVED AS TO FORM: Pel&IiLeisu're, Assistant City Attorney January 10, 2023 ccdocs/RES.ServiceContract 17003 Caprock Waste - dumpsters 1.5.23 Resolution No. 2023-R0013 City of Lubbock Contract for ITB 23-17003-DH Renovate and Refurbish Dumpsters Contract 17003 THIS CONTRACT made and entered into this 10thday of January , 2023, by and between the City of Lubbock ("City"), and Waste Connections of Texas LLC dba Caprock Waste, ("Contractor"). WITNESSETH: WHEREAS, the City of Lubbock duly advertised for bids for Renovate and Refurbish Dumpsters and bids were received and duly opened as required by law; and WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase and delivery of the said Renovate and Refurbish Dumpsters. NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows: l . In accordance with City's specifications and Contractor's bid, copies of which are attached hereto and made part hereof, Contractor will deliver to the City, Renovate and Refurbish Dumpsters, and more specifically referred to as Items 0-1 through 1-1 on the bid submitted by the Contractor or in the specifications attached hereto. 2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work provided for in this Contract and to complete and finish the same according to the attached specifications, offer, and terms and conditions contained herein. 3. The contract shall be for a term of one (1) year, with the option of two (4), one year extensions, said date of term beginning upon formal approval. This Contract will renew automatically for the additional terms, unless either Party gives 90-day written notice to terminate the Contract. 4. All stated annual quantities are approximations of usage during the time period to be covered by pricing established by this bid. Actual usage may be more or less. Order quantities will be determined by actual need. The City of Lubbock does not guarantee any specific amount of compensation, volume, minimum, or maximum amount of services under this bid and resulting contract. 5. The Contractor must maintain the insurance coverage required during the term of this contract including any extensions. It is the responsibility of the Contractor to ensure that valid insurance is on file with the Purchasing and Contract Management Department as required by contract or contract may be terminated for non-compliance. 6. A) Prices quoted shall be guaranteed for a period for six (6) months upon City approval. The rate may be adjusted at the City's discretion for the effective change in Consumer Price Index (CPI) or Product Price Index (PPI) as appropriate. B) Further, if the Contractor can provide documentation for actual charges for material, labor, etc. that demonstrates that the change in CPI or PPI is not sufficient, the Contractor shall provide such documentation to the City, and at the City's sole discretion, the contractual rate may be further adjusted. If agreement regarding a new rate cannot be reached, the City shall terminate at the end of the current contract period. C) If an adjustment to pricing is granted under this section, the Contractor must provide the Director of Purchasing and Contract Management written, quarterly documentation to justify the ongoing adjustment. If no such documentation is timely received, the rate will automatically revert to the initial, awarded rate. 7. This contract shall remain in effect until the first of the following occurs: (1) the expiration date, (2) performance of services ordered, or (3) termination of by either party with a 30 day written notice. The City of Lubbock reserves the right to award the canceled contract to the next lowest and best bidder as it deems to be in the best interest of the city. 8. Contractor shall at all times be an independent contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for or on behalf of City. 9. Insurance Requirements SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall furnish and contain all required information referenced or indicated thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY. SECTION B. The City reserves the right to review the insurance requirements of this section during the effective period of the contract and to require adjustment of insurance coverages and their limits when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Contractor. SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as are approved by the City, the Contractor shall obtain and maintain in full force and effect for the duration of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by companies approved by the State of Texas and acceptable to the City, in the following type(s) and amount(s): Commercial General Liability Requirements: $1M occurrence / $2M aggregate (can be combined with an Excess Liability to meet requirement). CGL is required in ALL contracts. It is perhaps the most important of all insurance policies in a contractual relationship. It insures the Contractor has broad liability coverage for contractual activities and for completed operations. Commercial General Liability to include Products — Completion/OP, Personal and Advertising Injury, Contractual Liability, Fire Damage (any one fire), and Medical Expenses (any one person). Automobile Liability Requirements: $1M/occurrence is needed Workers Compensation and Employer Liability Requirements: Statutory. If the vendor is an independent contractor with no employees and are exempt from providing Workers' Compensation coverage, they must sign a waiver (obtained from COL Purchasing) and include a copy of their driver's license.. Employer Liability ($1 M) is required with Workers Compensation. Carrier Cargo Liability Requirements: Motor Carrier Cargo Insurance is required for this project and must cover, at minimum, the value of the full load that is being hauled. * The City of Lubbock (including its officials, employees and volunteers) shall be afforded additional insured status on a primary and non-contributory basis on all liability policies except professional liabilities and workers' comp. * Waivers of Subrogation are required for CGL, AL, and WC. * To Include Products of Completed Operations endorsement. * Carrier will provide a 30-day written notice of cancellation, 10-day written notice for non- payment. * Carriers must meet an A.M. Best rating of A- or better. * Subcontractors must carry same limits as listed above. IMPORTANT: POLICY ENDORSEMENTS The Contractor will provide copies of the policies without expense, to the City and all endorsements thereto and may make any reasonable request for deletion, revision, or modification of particular policy terms, conditions, limitations, or exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the underwriter of any of such policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in policy coverages, and shall pay the cost thereof. Any costs will be paid by the Contractor. REQUIRED PROVISIONS The Contractor agrees that with respect to the above required insurance, all insurance contracts and certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the following required provisions: a. Name the City of Lubbock and its officers, employees, and elected representatives as additional insureds, (as the interest of each insured may appear) as to all applicable coverage; b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change; c. Provide for notice to the City at the address shown below by registered mail; d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees, and elected representatives for injuries, including death, property damage, or any other loss to the extent same may be covered by the proceeds of insurance; e. Provide that all provisions of this contract concerning liability, duty, and standard of care together with the indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such obligations within applicable policies. NOTICES The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less than 30 days prior the change, which notice must be accompanied by a replacement CERTIFICATE OF INSURANCE. All notices shall be given to the City at the following address: Marta Alvarez, Director of Purchasing & Contract Management City of Lubbock 1314 Avenue K, 9t'' Floor Lubbock, Texas 79401 SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the Contractor from liability. 10. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests accruing from this Contract without the written consent of the other. 11. The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. 12. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within 30 days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 13. All funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City. In the event of non -appropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without termination charge or other liability, on the last day of the then - current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this contract is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on 30 days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the date of termination. 14. The Contractor shall not assign or sublet the contract, or any portion of the contract, without written consent from the Director of Purchasing and Contract Management. Should consent be given, the Contractor shall insure the Subcontractor or shall provide proof on insurance from the Subcontractor that complies with all contract Insurance requirements. 15. Contractor acknowledges by supplying any Goods or Services that the Contractor has read, fully understands, and will be in full compliance with all terms and conditions and the descriptive material contained herein and any additional associated documents and Amendments. The City disclaims any terms and conditions provided by the Contractor unless agreed upon in writing by the parties. In the event of conflict between these terms and conditions and any terms and conditions provided by the Contractor, the terms and conditions provided herein shall prevail. The terms and conditions provided herein are the final terms agreed upon by the parties, and any prior conflicting terms shall be of no force or effect. 16. The Contractor (i) does not engage in business with Iran, Sudan or any foreign terrorist organization and (ii) it is not listed by the Texas Comptroller under Section 2252.153, Texas Government Code, as a company known to have contracts with or provide supplies or services to a foreign terrorist organization. As used in the immediately preceding sentence, "foreign terrorist organization" shall have the meaning given such term in Section 2252.151, Texas Government Code. 17. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. To the extent Subchapter J, Chapter 552, Government Code applies to this agreement, Contractor agrees to: (1) preserve all contracting information related to the contact as provided by the records retention requirements applicable to the governmental body for the duration of the contract; (2) promptly provide to the governmental body any contracting information related to the contract that is in the custody or possession of the entity on request of the governmental body; and (3) on completion of the contract, either: (A) provide at no cost to the governmental body all contracting information related to the contract that is in the custody or possession of the entity; or (B) preserve the contracting information related to the contract as provided by the records retention requirements applicable to the governmental body. 18. Pursuant to Section 2271.002 of the Texas Government Code, a) This section applies only to a contract that: (1) is between a governmental entity and a company with 10 or more full-time employees; and (2) has a value of $100,000 or more that is to be paid wholly or partly from public funds of the governmental entity. (b) A governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. 19. By entering into this Agreement, Contractor verifies that: (1) it does not, and will not for the duration of the contract, have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association or (2) the verification required by Section 2274.002 of the Texas Government Code does not apply to the contract. If Contractor is a company with 10 or more full-time employees and if this Agreement has a value of at least $100,000 or more, Contractor verifies that, pursuant to Texas Government Code Chapter 2274, it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and will not discriminate during the term of the contract against a firearm entity or firearm trade association. Contractor represents and warrants that: (1) it does not, and will not for the duration of the contract, boycott energy companies or (2) the verification required by Section 2274.002 of the Texas Government Code does not apply to the contract. If Contractor is a company with 10 or more full-time employees and if this Agreement has a value of at least $100,000 or more, Contractor verifies that, pursuant to Texas Government Code Chapter 2274, it does not boycott energy companies; and will not boycott energy companies during the term of the Agreement. This verification is not required for an agreement where a governmental entity determines that these requirements are inconsistent with the governmental entity's constitutional or statutory duties related to the issuance, incurrence, or management of debt obligations or the deposit, custody, management, borrowing, or investment of funds. 20. The Contractor shall retain all information received from or concerning the City and the City's business in strictest confidence and shall not reveal such information to third parties without prior written consent of the City, unless otherwise required by law. 21. The Contractor shall indemnify and save harmless the city of Lubbock and its elected officials, officers, agents, and employees from all suits, actions, losses, damages, claims, or liability of any kind, character, type, or description, including without limiting the generality of the foregoing, all expenses of litigation, court costs, and attorney's fees, for injury or death to any person, or injury to any property, received or sustained by any person or persons or property, to the extent arising out of, related to or occasioned by, the negligent acts of the Contractor, its agents, employees, and/or subcontractors, related to the performance, operations or omissions under this agreement and/or the use or occupation of city owned property. The indemnity obligation provided herein shall survive the expiration or termination of this agreement. 22. This Contract consists of the following documents set forth herein; Invitation to Bid No. 23-16883- DH, Specifications, and the Bid Form. -----INTENTIONALLY LEFT BLANK----- IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. Executed in triplicate. Tray ATTEST: RebePca Garza, City SecAJy APPROVED S TO CONTENT: Brenda Haney, D' o Solid Waste Collections APPROVED AS FO Amy S t orney CONTRA OR BY Authorized Repre entative o/:�14�� Print Name Address City, State, Zip C e City of Lubbock, TX Renovate and Refurbish Dumpsters Solid Waste Services SPECIFICATIONS FOR REFURBISHING SIDE LOADING GENERAL SPECIFICATIONS: It is the intent of the City of Lubbock, Texas, to secure bids for repairs/refurbishing maintenance of one - and -a -half cubic yard (1 '/2 ); two (2) cubic yard, three (3) cubic yard and four (4) cubic yard Side Loading containers. Each container must be re -stenciled on the front and inverted under right lift arm, (facing container) with glossy black spray lacquer with 3" high X 13/4" wide serial numbers. Serial numbers will be provided by the Solid Waste Services Department. Each serial number must include an R, the year of repair and a dash — before each serial number provided by the department. For example, R14-(serial number provided by department). In addition, the letters "Keep Lids Closed" must be stenciled on the front center (below lids) with glossy black spray lacquer with 3" high X 13/4" wide letters. The contractor shall protect and save harmless the owner from all and every demand for damages, royalties or fees on any patented invention used by him/her in connection with the work done or materials furnished under this contract; provided, however, that if any patented materials, machinery, appliance or invention is clearly specified in this contract, then, and in the event, the cost of procuring the rights of use and legal release or indemnity determined and directed to be included in the bid price at the time the proposal is submitted. Prices bid shall include delivery charges. Address: 1631 84th Street, Lubbock, Texas. All containers shall be guaranteed for twelve (12) months after delivery against defective workmanship and materials. All materials will be furnished by vendor. Containers to be repaired will be checked out to successful bidder by City serial number noting type of repairs to be completed and checked back in when completed. Vendor shall be paid on the number of completed containers for each category of repair. If any additional repairs are required, vendor must receive authorization before repairs. Containers will be loaded and unloaded by City of Lubbock personnel. The number of containers to be refurbished weekly will be determined by Solid Waste Services Department and the determined number will be given to the bidder. At least 1/121" or less, of the total number of dumpsters in the bid will be refurbished on a monthly basis. The following are minimum specifications for the refurbish/repair work to be done: 1. STEEL All steel metal shall be hot -rolled commercial quality steel. Container bottom, front, rear and sides when necessary, welded continuously on the interior: Side Loading - 12 gauge. Container lids welded continuously on the interior: Side Loading - 16 gauge. Container bottom when necessary shall be hot rolled commercial quality steel. Container bottom shall include two skids, which will be part of the sides: Side Loading - 12 gauge. Bumper angle will be located in front of the lift arm and will be 2" x 3" x 1/4" x 20" long angle iron. The angle will wrap around the corner from the front of the container. Welds shall be continuous on the interior and exterior of the container, except where stated to the contrary, and shall form a secure bond between metals. Puddling and splattering are unacceptable. 2. Polyethylene/Plastic Bottoms When plastic bottoms are requested in lieu of steel bottom, container bottom shall be made of 3/16" high molecular weight polyethylene, seamless extending a minimum of ten (10) inches up the inside wall of the container. The City Of Lubbock will accept bottoms produced by Bryan Container Company, Bryan, TX (888.611.3333), or approved equal. Dimensions of plastic bottoms are as follows: 2 cubic yard = 37 7/8 inches 3 cubic yard = 47 % inches 4 cubic yard = 47 '/z inches Specifications for installing plastic bottoms from Bryan Container Company: After construction of metal box with cross members on the bottom, insert plastic bottom from top. To secure plastic bottom to metal container, either pop rivet or weld Z bars to side of container. SEE ATTACHMENT A. 3. STEEL TUBULAR LID -STOPPER Tubular lid -stopper shall be constructed of/4 "round steel tubing. 16" long with two (2) 4" legs. Legs shall be welded to the steel portion of the container lid assembly. SEE EXAMPLE PICTURED IN ATTACHMENT Bl. 4. LIDS Lids shall be made in three (3) parts, with the rear lid to be constructed of 16 gauge hot -rolled steel for Side Loading containers and hinged with 3/4" pipe. Front lids shall be plastic, manufactured independent of each other and hinged to rear lid with 1/2" solid steel rod. Rear lid shall be 15" X 60" constructed of 16 gauge hot -rolled steel for Side Loading containers. Color shall be sandalwood brown or similar color to match existing containers. Front lids, 30" long X 29" wide shall be .250" thick and shall weigh seven (7) pounds and be composed of 100% recycled materials. Front edge of lid shall have two finger grips for added stiffening and convenience in opening the lid. Front lid outside ears shall be slightly thicker to deter splitting of plastic lid. Front lid color shall be black, with the City of Lubbock logo and the letters, "Lubbock, Texas" embossed (molded) on each small lid. Front lids must be designed with extra high ribs to provide structural strength, durability, and prevent sagging in hot weather. Front lid color and design must match the current lid used by the City of Lubbock. Front lids must be guaranteed not to chalk, split or crack due to ultraviolet exposure for (3) three years from date of delivery. When directed by Solid Waste Services, front lids may be requested as: 16 gauge hot -rolled commercial quality steel. 4.1 MODIFICATIONS For three (3) cubic yard and four (4) cubic yard Side Loading containers: When directed by Solid Waste Services, the 16 gauge hot -rolled commercial quality steel front lids shall be modified by adding chutes constructed of 16 gauge hot -rolled steel. Chute additions shall be painted light blue (sky blue or powder blue) to match current color used by City. SEE EXAMPLES PICTURED IN ATTACHMENT B2. 5. CLEANING All welds shall be cleaned to bright metals and shall be free of all foreign material, slag, rust, dirt, oil or other material which will show an unevenness after painting. Failure to do so shall be cause for rejection until deficiency is correct. 6. PAINTING The interior and exterior of the containers shall be painted with a two (2) coat system consisting of a corrosion inhibitive fast drying primer followed by a high gloss acrylic enamel finish coat. Primer coat shall be a fast dry zinc chromate. The finish coat shall be a high gloss, quick drying, acrylic enamel paint. Paint shall be clean and free from foreign material and shall be applied evenly without runs or sags. For two (2 cubic yard, three (3) cubic yard and four (4) cubic yard Side Loading containers, the finish color shall be sandalwood brown or similar color to match existing containers. When directed by Solid Waste Services, for three (3) cubic yard and four (4) cubic yard Side Loading containers, the finish color shall be light blue (sky blue or powder blue) or similar color to match existing recycling containers. The above primer and paint shall be applied on the interior and exterior of the containers. The containers must be cleaned of all foreign material, slag, rust, dirt, oil or other material before the primer and paint are applied to ensure adhesion of the primer and paint. Paint shall be guaranteed for one (1) year against cracking, checking or loss of adhesion and appreciable color change or chalking of the finish coat of paint. SEE ATTACHMENTS C & D 7. SPECIFICATION VARIATIONS Variations from these specifications WILL NOT BE ACCEPTABLE. 8. SHOP DRAWING Bidder will furnish Shop Drawing depicting his proposal for refurbishing the different sizes of Side Loading containers. Shop Drawing is to be submitted with bid. 9. CATEGORIES OF REPAIRS/REFURBISHING A complete refurbish includes replacing, as needed, the front, back and both sides with 12 gauge steel as far up as needed to get the container back to reusable condition. A complete refurbish also consists of painting of the interior and exterior and putting new lids on the container. Work to be performed by successful bidder shall include one or more of the following categories of repairs/refurbishing: 9.1 Complete repair/refurbishing of container — Steel bottom. Bottom and front and rear and sides: 12 gauge hot -rolled commercial quality steel for Side Loading containers, welded continuously on the exterior of the container. Skids welded in place on existing containers: Side Loading — 12 gauge. Replacement of lids. Paint will be applied according to specifications. 9.2 Complete repair/refurbishing of container — Plastic bottom. Bottom: 3/16" high molecular weight polyethylene, seamless extending a minimum of ten (10) inches up the inside wall of the container. Skids welded in place on existing containers: Side Loading — 12 gauge. Replacement of lids. Paint will be applied according to specifications. 9.3 Repair and replace front, back, or side panels. Front, rear and sides: 12 gauge hot -rolled commercial quality steel for Side Loading containers, welded continuously on the exterior of the container. 9.4 Repair, paint and replace lids. Repair or replace front, back or sides panels. • Plastic and metal lids will be replaced with new plastic lids. • If metal lids are requested, repair of metal lids and/or the placement of metal lids: Side Loading - 16 gauge hot rolled. • Paint will be applied according to specifications. 9.5 Painting of container only. • Paint will be applied according to specifications. SEE EXAMPLES & DRAWING IN ATTACHMENTS E, F AND G. See Attachment E for the preferred placement of reinforcing side plates. See Attachment F for the preferred placement of bottom channels and chain attachment. See Attachment G for container drawing. Sample containers may be seen by bidder at 1631 84th Street, Solid Waste Services Container Section. SEE ATTACHMENT H 10. QUALIFICATION OF BIDDER Bidders must be able to demonstrate experience and successful completion of large-scale metal fabrication projects. Bids will include total labor rates for each item and separate rate for materials plus a multiplier. Material invoices must be included with invoices. The multiplier will cover the vendors profit, overhead, etc. Reigate and Renrtish Omnppas ATTACHMENT A or • The Extended -Life Container �1ax� w=Wq Our combiner offers a unique, low -maim mmm option for the waabs oslleetica industry. The $stended-Uh ComUiner features a plastic pas supparta l by shuctnral steel members tad held in place by ow proprietary steel 'e strips. Our steel reinforced plastic bottom offers: • RumMw bottoms MEL ATTAtMENT A • Less stress on bucks • At least $80 a year in fuel savings • High impact resistance , Bryan Containers r, a Nest Step in Container Evolution Bryan Container Company, Inc.. P.O. Boz 32 ■ Bryan, T>m 77806 Telephone: 408 =-"398 a Toll Free: 888/611.3333 ■ Fam 40ON75.0819 iTenv Oa 9 Rw aW and R*rbuh Duns ATTACHMENT B1 — STEEL TuouLAR LID4TOPPER 16' (3/4 round steel tubing) .._Z ��. 4" (3/, round steel tubing) Pipe dimensions = 314 " round steel tubing ffW9 Aft 10 Renovate and Rsfuftw ou gwws M19 doe 11 IJ and# if I BOB v 8 L r N -OWN"" Y N N N N N N+++++ N U+ N N i I m J, poi J 4'• s A A ii ATTACHMENT D Tntmcc Compsn) Renovate WW Ref~ Dun"= Page I of I _ 4 t' ;IIR Aaatigt !l.>�tt ft ttitlil'' s ICY<r IN For Dallas/Fort Worth, Wich to Falls, Waco,Tyler areas Notre: Ina carry croup, t..L.t_ PfiOne: 972-312 EP-48 rat. 977-312-A.t08 • events canals ne.. For Houston, College Station, Pasadena, Beaumont areas Name 1he Barry Group, L .. C Phone 261.445.9011 Fax 291-445.WOO AT*ACHWNT D For an Angelo, Midland, Abilene, Amarillo, Lubbock. I Paso areas ame The Harry Group L L C Phone 906 748.8183 111"JU.Mi Fax 006-748.8193 bomb & f1my. P M101" For Austin, San Antonio, Corpus Christi, Laredo areas ftanto The OAM Group. I.L.C. Phone 512 899.97SS Fax S12 8"-9744 �eurn to the Lout -gin page about U1 our lama. 1 orotOCts I online CA*& q cur vefulctr o contact us vrfvacy ano Lepa1 1nfottndlt1Dn Cow..pnt 2007 fnernec In[ All kig-41 Reserved hup w�-% tnemec cont/getRep asp S I SINOJ M19 Aoc 13 Renovate end Rahrbbh OU P III s ATTACHMENT E Prefer placement for reinforcing side plate. 4W�+0 '& . Incorrect placement for reinforcing sine plates, IT8f19 doc 14 ATTACHMENT F 49#19 RWWA* and Rehubsh Duman Preferred placement of Bottom Channels. Chain attachment - metal lids portion to side of dumpster. . . 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JNry .VS-1 ■ 4 -© MJ one 01Im VA V 41e4ebJ/ owl" - 4s9as r■■r1a111 tAultv1103 Mal Ws 1 City of Lubbock, TX Purchasing and Contract Management Vendor Acknowledgement Form In compliance with the Invitation to Bid, the undersigned Bidder having examined the Invitation to Bid, instructions to bidders, General Conditions of the Agreement, Specifications, and being familiar with the conditions to be met, hereby submits the following bid for furnishing the material, equipment, labor and everything necessary for providing the items listed and agrees to deliver said items at the locations and for the prices set forth on the bid form and/or the bid table associated with this bid. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid is by reference incorporated in this contract. Where applicable, prices are quoted as: F.O.B. Destination, Freight Pre -Paid and Allowed Where applicable, delivery days are: Days After Receipt of Order (ARO) Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or - none basis for any item or group of items shown on the bid. The City of Lubbock is seeking a contract for with one or more contractors. In order to assure adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the products desired, if multiple awards are in the best interest of the City. A decision to make a multiple award of this Bid, however, is an option reserved by the City, based on the needs of the City. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of -0-0/., net 3 calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVORED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favored customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? City of Lubbock ITB 23-17003-DH Renovate and Refurbish Dumpsters Bid Form Location Total Cost Quantity Required Items #0-1 Complete repair refurbishing of 2 CY container - steel bottom 25 and add tubular lid stopper, as needed #0-2 Complete repair/refurbishing of 3 CY container - steel bottom 630 and add tubular lid stopper, as needed #0-3 Complete repair/refurbishing of 4 CY container - steel bottom 90 and add tubular lid stopper, as needed #0-4 Complete repair/refurbishing of 2 CY container - plastic bottom 25 and add tubular lid stopper, as needed #0-5 Complete repair/refurbishing of 3 CY container - plastic bottom 630 and add tubular lid stopper, as needed #0-6 Complete repair/refurbishing of 4 CY container - plastic bottom 90 and add tubular lid stopper, as needed #0-7 Repair and paint metal portion of lid assembly and replace 5 plastic lids and add tubular lid stopper, as needed 1 1 2 CY #0-8 Repair and paint metal portion of lid assembly and replace 5 plastic lids and add tubular lid stopper, as needed 2 CY Repair #0-9 and paint metal portion of lid assembly and replace plastic lids 15 and add tubular lid stopper, as needed 3 CY e0-10 Repair and paint metal portion of lid assembly and replace 10 plastic lids and add tubular lid stopper, as needed 4 CY #0-11 Repair and paint metal portion of lid assembly and replace 5 metal lids and add tubular lid stopper, as needed 2 CY #0-12 Repair and paint metal portion of lid assembly and replace 8 metal lids and add tubular lid stopper, as needed 3 CY 90-13 Repair and paint metal portion of lid assembly and replace 7 metal lids and add tubular lid stopper, as needed 4 CY 40-14 Repair or replace damaged side panel and paint dumpster. 1 1.2 20 CY or 2 CY 0-15 Repair or replace damaged side panel and paint dumpster 3 CY 20 #0-16 Repair or replace damaged side panel and paint dumpster 4 CY 20 #0-17 Repair or replace damaged front panel and paint dumpster 1 20 1/2 CY or CY #0-18 Repair or replace damaged front panel and paint dumpster. 3 20 CY #0-19 Repair or replace damaged front panel and paint dumpster 4 20 CY #0-20 Repair or replace damaged rear panel and paint dumpster 1 12 20 CY or 2 CY #0-21 Repair or replace damaged rear panel and paint dumpster 3 CY 20 #0-22 Repair or replace damaged rear panel and paint dumpster 4 CY 20 #0-23 Repair or replace damaged metal bottom and paint dumpster as 20 needed 1 1 2 CY or 2 CY #0-24 Repair or replace damaged metal bottom and paint dumpster as 20 needed. 3 CY #0-25 Repair or replace damaged metal bottom and paint dumpster as 20 needed.4 CY #0-26 Repair or replace damaged plastic bottom and paint dumpster 20 as needed. 1 1/2 CY or 2 CY #0-27 Repair or replace damaged plastic bottom and paint dumpster 20 as needed. 3 CY #0-28 Repair or replace damaged plastic bottom and paint dumpster 20 as needed 4 CY UOM EA EA EA EA EA EA EA EA EA EA EA EA Caprock Waste Lubbock, TX $911,100.00 Material Labor Rate Cost plus Multiplier Extended Cost $190 00 $285 00 $11,875 00 $190.00 $285.00 $299,250.00 $190.00 $285.00 $42,750.00 $190.00 $285.00 $11,875.00 $190.00 $285.00 $299,250.00 $190.00 $285.00 $42,750.00 $124.00 $186.00 $1,550.00 $124.00 $186.00 $1,550.00 $124.00 $186.00 $4,650.00 $124.00 $186.00 $3,100.00 $124.00 $186.00 $1,550.00 $124.00 $186.00 $2,480.00 EA $124.00 $186.00 $2,170.00 EA $124.00 $186.00 $6,200.00 EA $124.00 $186.00 $6,200.00 EA $124.00 $186.00 $6,200.00 EA $124.00 $186.00 $6,200 00 EA $124 00 $186.00 $6,200 00 EA $124.00 $186.00 $6,200.00 EA $124.00 $186.00 $6,200.00 EA $124.00 $186.00 $6,200.00 EA $124.00 $186.00 $6,200.00 EA $158.00 $237.00 $7,900.00 EA $158.00 $237.00 $7,900.00 EA $158.00 $237.00 $7,900.00 EA $158.00 $237.00 $7,900.00 EA $158.00 $237.00 $7,900.00 EA $158.00 $237.00 $7,900.00 City of Lubbock ITB 23-17003-DH Renovate and Refurbish Dumpsters Bid Fonn Caprock Waste Location Lubbock, TX Total Cost $911,100.00 # Items Material Quantity Cost Extended Required Labor plus Cost (+ -) UOM Rate Multiplier 0-29 Painting of container only and add tubular lid stopper, as 5 EA $116.00 $174.00 $1,450.00 needed 1 1/2 CY #0-30 Painting of container only and add tubular lid stopper, as 10 EA $116.00 $174.00 $2,900.00 needed. 2 CY #0-31 Painting of container only and add tubular lid stopper, as 75 EA $116.00 $174.00 $21,750.00 needed. 3 CY #0-32 Painting of container only and add tubular lid stopper, as 30 EA $116.00 $174.00 $8,700.00 needed. 4 CY #0-33 Modify containers by adding metal chute and pameng chute and 30 EA $216.00 $324 00 $16,200.00 container, 3 CY or 4 CY #0-34 Repair or replace pins on side panels, all sizes 40 EA rj $80.00 $120 00 $8,000.00 #0-35 pickup and Repair or replace side channels, all sizes delivery oraii containers for service 10 corilainers per load. I load 40 each way EA per wcek $124.00 $186.00 $12,400.00 # 1-1 Pickup and delivery of all containers for service. 10 containers 52 $225.00 $11,700.00 per load, 1 load each way per week Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES " NO If you (the bidder) checked YES, the following will apply: Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. ADDENDA Bidder acknowledges recep�addenda issued in regard to this solicitation: Addenda No.!Tg DDatte Addenda No. Date Addenda No. Date Addenda No. Date INSURANCE REQUIREMENTS I, the undersigned Bidder certify that the insurance requirements contained in this bid document have been reviewed by me and my Insurance Agent/Broker. If I am awarded this contract by the City of Lubbock, I will be able to, within ten (10) business days after being notified of such award by the City of Lubbock, furnish a valid insurance certificate to the City meeting all of the requirements defined in this bid. If the time requirement specified above is not met, the City has the right to reject this proposal and award the contract to another contractor. If you have any questions concerning these requirements, please contact the Director of Purchasing & Contract Management for the City of Lubbock at (806) 775-2572. SUSPENSION AND DEBARMENT CERTIFICATION Federal Law (A-102 Common Rule and OMB Circular A-110) prohibits non -Federal entities from contracting with or making sub -awards under covered transactions to parties that are suspended or debarred or whose principals are suspended or debarred. Covered transactions include procurement contracts for goods or services equal to or in excess of $25,000 and all non -procurement transactions (e.g., sub -awards to sub - recipients). Contractors receiving individual awards of $25,000 or more and all sub -recipients must certify that their organization and its principals are not suspended or debarred by a Federal agency. Before an award of $25,000 or more can be made to your firm, you must certify that your organization and its principals are not suspended or debarred by a Federal agency. 1, the undersigned agent for the firm named below, certify that neither this firm nor its principals are suspended or debarred by a Federal agency. CONTRACTOR ACKNOWLEDGEMENT In compliance with this solicitation, the undersigned bidder, having examined the bid documents, instructions to bidders, documents associated with the invitation to bid, and being familiar with the conditions to be met has reviewed the above information regarding: • Insurance Requirements • Suspension and Debarment Certification • Texas Government Code Section 2252.152 • Texas Government Code Section 2271.002 • Texas Government Code 2274 • Federal and State Regulations • Master Agreement SUBMISSION INFORMATION An individual authorized to bind the company must sign the following section. Failure to execute this portion may result in bid rejection. THIS BID IS SUBMITTED BY 44�1—ef 41 iG '5 corporation organized under the laws of the State of or a partnership consisting of or individual trading as �✓4./V of the City of Tax ID No.: Address: Gac _ City: 4 Adzrzl� State: /x Zip: M/WBE Firm:l I Woman r Officer Name Black American Native American American Asian Pacific American Other (Specify) complete the information below. Date: <l^9 - must sign by hand __-------- / ._� 5 nJ ej Business Telephone Number gh — / 1 0 FAX: E-mail Address: 4!!�:- • 6f/U b6 WTt'G�/�1%�-�%lB' • �/`�%l CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2022-966624 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Waste Connections of TX, LLC dba Caprock Waste Lubbock, TX United States Date Filed: 12/21/2022 2 Name of govemmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB 23-17003-DH Renovate and Refurbish Dumpsters 4 Name of Interested Party City, State Country (Place of business) Nature of interest (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECLARATION My name is 1\0Aa C /g /V 4'd "j and my date of birth is �+ Z / —/ address is Z Dy �%i[i/ �f- �p /�OGK �C 2-3 4-1 (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in ` L 121�7G k _ County, S /l -son the �&Iay of 20 . (month} (year) Sign re authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us version va.5.1.jactstsocu CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1 - 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2022-966624 Waste Connections of TX, LLC dba Caprock Waste Lubbock, TX United States Date Filed: 12/21/2022 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 01/04/2023 g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB 23-17003-DH Renovate and Refurbish Dumpsters 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECLARATION My name is and my date of birth is My address is (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of on the day of , 20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.3ac88bc0