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HomeMy WebLinkAboutResolution - 3821 - Grant Application - OG, CJD - SPRNTF - 02_27_1992Resolution No. 3821 February 27, 1992 Item #18 JCR:js RESOLUTION IBE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Manager of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Grant Application for State or Federal Assistance for the South Plains Regional 'Narcotics Task Force to continue a regional effort to enhance local law lenforcement capabilities in curbing narcotics trafficking in a twelve (12) ,county region of the South Plains, attached herewith, which shall be spread (upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in Idetail. Passed by the City Council this 27th T: evte boys, uity becreiary (APPROVED AS TO CONTENT: Donald R. ri gers,, ie o Po ice APPROVED AS TO FORM: G . Ross, Jr., City Attorney GRANTAPP.RES/D1-Agenda day of February , 1992. C• C. McMINiYOR 6. C , Resolution No. �l February 27, 1992 Item #18 Page 1 of 8 ATTACHMENT 2 GRANT PROPOSAL EVALUATION FORM COVER SHEET GRANT NAME: GRANT AGENCY: GRANT FISCAL PERIOD: .lump 1 , 1999 _ Mai 31, 1993 MONTH/DATE/YEAR TO MONTH/DATE/YEAR CITY DEPARTMENT/INDIVIDUAL PREPARING GRANT: Rill Tnwnlay (Whom to contact in case of questions) APPROVALS: PARTMENT HEAD DIVISION DIRECTOR ASSISTANT CITY MANAGER OR CHIEF OF POLICE DEPUTY CITY MANAGER Upon completion of approvals, return to: DATE DATE DATE '2- j0 - 9a-- DATE ';, a- TE Bill Townley / Police by INDIVIDUAL CITY DEPARTMENT OR SECTION DEADLINE DATE (IF APPLICABLE) A25-1 Page 2 of 8 CITY OF LUBBOCK GRANT PROPOSAL EVALUATION FORM INSTRUCTIONS: This form must be completed and signed by the appropriate individuals in order for a grant application to be evaluated and approved by the City Manager. 1. State, as clearly as possible, the goals and objectives of the proposed project for which a grant is being sought. _ To impact and reduce narcotic trafficking in the 15 county SPAG region. Also to gather and organize intelligence data on "gang" narcotic trafficking in the 15 county SPAG region. A. Is this the fulfillment of an identifiable community (Lubbock) goal? If so, list the source of the identified goal. Yes, Police Oepartment budget-FY 92. B. Is this the fulfillment of an identifiable community (Lubbock) need? If so, please provide quantifiable data (studies, etc.) that illustrate the community need and how this grant will meet that need: Yes. Estimates are that approximately 15% of the citizens in an average community are involved in drug usage to some extent. If this estimate is correct some 25,000 citizens of Lubbock are involved in drug activity in some way. In the past nine months this unit has made 114 drug related arrest. Out of these arrests 39 have been for the distribution of Crack Cocaine, which is distributed to some extent by gang members. This unit has arrested 19 gang members from the Lubbock area. There are other cases which have not vet been filed. In the past nine months this unit has seized approximately $30,926.22 in money and property which was utilized in the furtherance of drug trafficking. A25-2 Page 3 of 8 2. List at least three measures by which City Staff and City Council might be able to evaluate the program in order to determine that it has reached the goals and objectives described in Question 1. - (a). Number of felony arrest. (b). Number of gang members arrested. (c). Number of cases initiated. (d). Number of gang members documented. (e). Value and amount of property and drug seizures. 3. Will this program benefit the Lubbock community as a whole? If not, please provide a detailed profile of the individuals or groups that will benefit from the program. Will benefit Lubbock as a whole. 4. Are other agencies (other than the City of Lubbock) available to administer this program? If so, list the agencies: No. A25-3 Page 4 of 8 5. Are other agencies administering similar programs? If so, list the other agencies. If not, why not? There are numerous Drug'Task Forces throughout the state, but only this Task Force within our region. Lubbock is designated as the lead agency in the region due to it's size and central location. 6. Is the program or activity provided by this grant required by state or federal law or required as a condition of other ongoing state or federal programs? Please explain: No. 7. Does the grant require a local match? If so, in what amount? Is the match in the form of cash or an in -kind contribution? Yes. This grant requires a 25% cash match by the grantee agency. Cash match is provided through program income or seizures. A25-4 Page 5 of 8 8. Is the grant for capital or operating programs? Please describe specifically what the funds will be used for (personnel, supplies, services, capital outlay, capital project, etc.). Personnel: Salaries and fringe benefits for six officers. Supplies: Vehicle expenses, office supplies, confidential funds for purchasing information and evidence and communications expenses. Training: Updates on narcotic investigative procedures. Capital Outlay: Equipment used for surveillance and communications. A. If the grant is for capital outlay or a capital project, will it result in ongoing City operational costs? If so, explain in detail. No. B. If the grant is for an operating program or programs, is it a one-time grant which will result in ongoing City expenses, if the program is to be continued in the future? __ The program should be considered as one time. Continual funding is contingent upon federal appropriations. The percentage of funding could vary, although it has remained 25% for the past 3 years. A25-5 Page 6 of 8 C. Does the grant require continuation of the program, at City expense, after grant funding has expired? If so, how long will the City be obligated to expend local funds, and in what areas? Be specific. No. However, the intent is for the program to be continued and funded through program income from seized assets. 9. Is the grant a one-time grant, a one-time grant with an option to renew the grant, or an on -going grant? If the grant is ongoing, how many years has -the grant been provided to the City, and what year does the upcoming period represent (2nd year, 5th year, etc.). If the grant has an option to renew, how often can it be renewed, and what are the terms of renewal? Please explain. This will be the fifth year that the grant has been awarded. Grant periods are dependent on available federal funds. These grants are not limited to a maximum of five years. The goal of this program is for Drug Task Forces to become self supporting through program income. Federal funding for Task Forces is not only dependent on the availability of funds, but also the delegation of these funds by the Govenor of the state. 10. Are indirect costs reimbursed by the grant? Yes A25-6 Page 7 of 8 11. Are grant audit costs reimbursed by the grant? No 12. What is the immediate (twelve-month) impact of the grant program on City employee allocation and utilization? How will this affect their work hours, productivity, etc. on City programs and activities? The Task Force consists of six Lubbock Police Officers. The Task Force works 10:00 A.M. through 7:00 P.M. Monday — Friday. These officers will work considerable overtime due to the nature of drug enforcement. Their efforts will be strictly toward general drug enforcement and "gang" drug enforcement. 13. What is the long-term (five-year) financial and manpower impact of the grant program both on the community and on the City organization? Currently the grant is set up as a 75% federally funded and 25% cash match by the City of Lubbock. Indications are that the 75/25 split will stay the same in future years. The grant basically supports itself because past cash matches have been met by forefited funds and the City has not had to provide funds for this cash match. This current grant for which we are applying will also be funded through forfeited funds. A25-7 Page 8 of 8 14. Provide, in as much detail as possible, a 5-year Revenue and Expenditure Projection .for the grant related program beginning with the current year or the first year this grant will be in effect-.. Show any on -going costs to the City, even if the grant is only for one year. If the grant is renewable or ongoing, show the estimated revenues and expenditures for future years that you intend to renew/continue the grant (up to five years). Be sure to fully explain the source and type of revenues (in -kind contribution, reimbursement of expenses, etc.) and fully explain the specific types of expenditures (payroll for 112 time clerk, purchase desk, capital project construction, etc.). Attach additional sheets if necessary. FOR GRANT FISCAL YEAR (From o6 01 to 05 ): 19 19 94 1995 1996 1997 Revenues Federal Grant 377,370 381,467 388,365 395,755 403,214 (reimbursement) State Grant Local Match 125,790 127,156 129,455 131,918 134,405 (cash) Other 0 0 0 0 _0 Total Revenues $503,160 $508,623 $517,820 $527,673 $537,619 FOR GRANT FISCAL YEAR (From ()6/01 to 05f'11): 19 93 19 94 1995 1996 19 97 Expenditures Personnel 317,637 324,867 334,613 344,941 355,289 Supplies 95,524 97,512. 98,487 99,472 100,467 Maintenance 6,480 6,672 6,739 6,806 6,874 Other Charges 15,616 15,928 16,246 16,571 16,902 Capital Outlay 67,903 63,644 61,735 59,883 58,087 Capital Project 0 0 _0 0 0 Total Expenditures 503,160 508,623 517,820 527,673 537,619 A25-8 REVENUES Federal Grant - Includes reimbursements from the grantor based on expenditures. Local Match - Includes 25% cash match taken from grant program income. EXPENDITURES Personnel - Includes salary and fringe benefits for six Lubbock Police Officers. Supplies - Includes vehicle expenses, confidential funds, communications expenses and office supplies. Maintenance - Includes vehicle maintenance expenses for six vehicles plus maintenance on seized vehicles. Other Charges - Includes travel and indirect costs expenses. Capital Outlay - Includes equipment purchased for covert surveillance and investigation. GRANT AWARD NOTIFICATION AND REQUEST FOR ASSIGNMENT OF ACCOUNTING CODE NUMBERS TO: Grants Coordinator (Accounting Department) FROM: Grantee Department Grant Administrator or Representative Rill Tnwnla�z Please Check: New Grant Amend/Modification Extension x (1) Grant or Contract No. Amount (This notice) (Total) $5O3,160.00 Title or Project Description Smith Plaint Roginnal Narcntirc Tack Enrra Grantor Agency Office Of The Gnvenor, Qriminnl Justice Division Period of Grant/Contract J11ne 1, 1QU thrmi Mai 31, 1993 Audit Requirements M1ist he aurliterl annuall)E by a inrla=anrlent snurca_ (2) Local Matching Fund Requirements 25% of total grant Source of Local Matching Funds Program Income Does Grant allow funding for Indirect Costs? YpG (3) Does Grant allow funding for Audit Expense? Nn Date of City Council Resolution on Approval or Acceptance FebruaxT 2Z, 1999 (4) If modification/Amendment/Extension, will new Account Codes be needed? Yes FOR USE BY FINANCE/ACCOUNTING Grant File Established _ Grant Sect. Assigned _ Internal Audit Notified Revenue Acct. Nr Exp W/O Nr INSTRUCTIONS: (See referenced notes ( ) above) (1) Furnish copy of approved Grant Award, Approval or Acceptance Document along with copy of Contracts, Terms & Conditions, Application, etc. (2) Audit requirements usually specified in Contract terms & Conditions. Provide copy of any Accounting & Audit Guides or Manuals required if this is a new Grant. (3) If contract provides for indirect costs, obtain such cost rate from approved @ Cost Allocation Plan and Indirect Cost Rate Proposals' prepared by City Auditor. (4) Provide copy of resolution or Council minutes approving or accepting Grant.