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Home My WebLink AboutResolution - 3725 - Grant Application - Texas Forest Service - SBA National Tree Planting Program - 10_10_1991Resolution No. 3725 October 10, 1991 Item #21 DWM:js RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Grant Appli- cation and related documents for Small Business Administration National Tree Planting Program administered by the Texas Forest Service on a cost -sharing basis, attached herewith, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 10th day of ATTEST: anet a Boyd, City SecretaFy APPROVED TO T T: Lee Osborn, Director-_ of Parks & Recreation APPROVED AS"_TO FORM: enni s W.-lR-11i11, TrUl Attorney October P B. C. McMINN; MAYOR , 1991. City of Lubbock Parks and Recreation Department Memo TO: Rita Harmon, Assistant City Manager FROM: Amy Brownlee, Coordinator, Keep Lubbock Beautiful SUBJECT: Agenda comments-- October 10, 1991 City Council Meeting DATE: September 17, 1991 ITEM: Consider a resolution authorizing the Mayor to sign an agreement between the City of Lubbock and Texas Forest Service for the Small Business Administration National Tree Planting Program Grant. Keep Lubbock Beautiful, Inc. has been awarded $19,800 for its Park Forestation Project_ Funding is provided by the Small Business Administration - Tree Planting Grants. The Texas Forest Service has been designated by Governor Ann Richards to administer this program in Texas. The purpose of the grant program is to plant trees on land owned or controlled by the state or a local government by obtaining services and supplies from the small business owners. Grants will not be made to units of local government without a resolution from the respective governing body authorizing the appropriate representative to execute agreements associated with the grant request and committing that agency to providing its share of the cost of the project as described in the grant application. This resolution may also include the endorsement that permits the planting of trees on public property under their jurisdiction. Another key guideline included in the grant is the execution of agreements and documents. Once the applicant has accepted the grant in writing, it is the responsibility of the applicant to ensure that all agreements are fully executed within a period of 45 days after the date of award. Failure to comply with this schedule will result in the grant offer being withdrawn. The Texas Urban Forestry Council Grants Committee shall provide the state forester a list of prioritized applications with recommended funding levels according to a schedule set by the council in consultation with the state forester. The Texas Forest Service will execute all necessary agreements. Funds for individual grants will not be released until all required agreements have been executed. In its proposal, Keep Lubbock Beautiful requested $19,800 from the Small Business Administration providing a local match of in -kind donations totalling $19,200. The match is provided through personnel salary, fringe benefits, equipment, planting and staking supplies, mulch, and hardware for the installation of a drip irrigation system. These funds will provide for the planting and maintenance of approximately 125 trees throughout six (6) park sites in the City of Lubbock. The parks include George Dupree, Jan Jennings, Willie Lusk, Mae Simmons, Preston Smith, and C.B. Berry. Each park will receive approximately 20 trees. Average caliper of the trees will be 2 112" to 3" with an average height of 8' to 12'. Trees will be planted and cared for by Parks and Recreation staff. Supplemental water will be provided three (3) times weekly during the first year and twice weekly during the second year of establishment. Winter watering will be performed biweekly with additional watering as required by seasonal moisture and temperature conditions. Trees will be fertilized twice yearly as part of the park fertilization program. Trees will be pruned yearly during their establishment to enhance shape and structural development. The Keep Lubbock Beautiful Advisory Board will help promote the Urban Reforestation Project. Board members will recruit media involvement in a publicity campaign aimed at local business. Businesses will be asked to donated trees to enhance the project. Board members will also promote the project at civic club and neighborhood group meetings. Ultimately, the program will enhance the quality of recreational and leisure opportunities in the community by improving the quality and aesthetics in the existing park system. r For 0(licial Use Only Grant number Data approved Amount Grant period Small Business Administration National Tree Planting Program Grant Application I. General Information Please refer to the guidelines accompanying this application for instructional information If you do not have access to the SBA National Tree Planting Challenge Grant guidelines, contact the Texas Forest Service, College Station, Texas 77843-2136 or call 409/845-2641 for a copy. Two (2) copies of the application packet, including this application, project description and supplemental materials must be delivered to: Forest Resource Development Department Texas Forest Service College Station, TX 77843-2136 Supplemental materials must be kept to a maximum of four (4) pages. This would include the technical proposal, maps, pictures, design sketches, etc. H. Project Information and Authorization Project title Park Forestation Organization Keep Lubbock Beautiful , Inc. Name of applicant Doug Eubanks Mailing address P.O. Box 2()O0 _ City Lubbock State Texas zip 79457 Telephone number (806) 767-2689 Is your organization tax exempt under IRS code 501(c)(3)? SBA funds requested 19,800 Local match provided 19,200 Total amount of project 39,000 Yes As a duly authorized representative of this organization making this grant application, I hereby certify that all the information provided herein is true and represents the desires of this organization. Doug Eubanks, Administrative Assistant Name and title of authorized representative 7-15-91 Sigiature of authorized representative Date A cooperative program between the 4 J Texas Forest Service ' U. S. Small Business Administration Texas Urban Forestry Council, Inc. io • ftr*' III. Cost Proposal Personnel Fringe Benefits Consultants Travel Equipment Contractual Other Total Percent of Total -------------------------- Dollms ------------------------ LMW Task -0- 11,824 -0- 4,766 -0- -0- -0- -0- -0- 100 -0- -0- -0- 2,510 19,800 19,200 51 % 49 % 11.824 4,766 -0- -0- 100 -0- 2,510 39,000 Note: If local contributions include in -kind services, please describe extent of service and by whom. All planting, staking, mulching, initial pruning, and the installation of drip irrigation to each tr,-e will be performed by Urban Park Forestry Personnel. Additionally, the shredded mulch and drip irrigation components will be supplied by the department. (However, these two items will be purchased through local vendors.) Planting and irrigation installation will be performed with departmental equipment. IV. Technical Proposal Each grant application must include a technical proposal of no more than two (2) typed pages. This narrative should address all the points listed below: • Clearly state the objectives of the project. • Describe the location where the project will take place. • How many trees will be planted, species, size. • Allacb maps showing location of planting sites. • Specify standards for site selection, site preparation, planting stock, care and selection. • Describe care and maintenance of planted trees to be provided. • Describe how the project will be divided to allow more than one small business to perform work and promote increased employment to local communities. • Specify the personnel, their qualifications and experience, and who will be responsible for supervising the project. • Articulate a cost effective approach toward accomplishing the objectives of the project. IV. Technical Proposal Objectives of Project In this proposal, Keep Lubbock Beautiful, Inc., respectfully requests $19,800 in order to implement a Forestation Program in the City of Lubbock Park system. The program will provide for the planting and maintenance of 600 trees throughout six (6) park sites in the City of Lubbock. Ultimately, the program will enhance the quality of recreational and leisure opportunities in the community by improving the quality and aesthetics in the existing park system. Location of Project The Forestation Program will take place within six (6) park sites located throughout the City of Lubbock Park System. The sites chosen represent a cross section of the socio/economic climate of the community. Trees to be Planted Approximately 125 trees will be planted with this project. Average caliper of deciduous trees will be 2 112" - 3" height of evergreen trees will be 8' - 12'. Species include Pecan, Deodor Cedar, Eastern Redbud, Desertwillow, Thornless Honeylocust, Texas Walnut, Easter Redcedar, Flowering Crabapple, Red Mulberry, Pinyon Pine, Black Pine, Shumard Oak, and Chinese Elm. Care and Maintenance Supplemental water will be provided three (3) times weekly during the first year and twice weekly during the second year of establishment. Winter watering will be performed biweekly with additional watering as required by seasonal moisture and temperature conditions. Trees will be fertilized twice yearly as part of the park fertilization program. Trees will be pruned yearly during their establishment to enhance shape and structural development. Division of Project Each park site (20 trees) will be bid separately in order to involve six (6) different local small businesses. Technical Proposal Page 2 Personnel Responsible for Supervising Project The following employees of the City of Lubbock Parks and Recreation Department will supervise this project: 1. M. Burck Tollett, Park maintenance Supervisor, City of Lubbock Parks and Recreation Department Job History: 1985 - Present -- Park Maintenance Supervisor; Coordinator of Urban Forestry Program 1981 - 1985 -- Specialty Park Maintenance and Construction Supervisor 1975 - 1981 -- Related landscape and maintenance experience. Education: 1980 -- B.S., Horticulture, Texas Tech University 2. Arthur W. Berglund, Park Horticulturist, City of Lubbock Parks and Recreation Department 1966 - Present -- Park Horticulturist, City of Lubbock Parks and Recreation Department 1964 - 1966 -- Related landscape maintenance experience. 1962 - 1964 -- Military Service Education: B.S., Agriculture, Texas A & M University Cost Effectiveness Containerized trees will be used to insure that the root systems are intact and capable of water and nutrient uptake. Departmental experience indicates that successful establishment has been enhanced through the use of such material. Mulch is used to prevent weed growth and their competition for water within the newly planted trees root zone. Efficient and economical water use is provided through drip irrigation to newly planted trees. Departmental staff and labor will be used to plant trees acquired through the competitive bidding process. Initial specifications and inspection prior to acceptance insures that only healthy plant material is provided. Plant list ovantity klenti/iC Nasa Common Be" ! Carya illinoansis pace" 1 Codrus dsodara Doodor Cedar 10 Carts u"adensi■ [astern Nedbod 10 Chiiopsis linuris Desertrillar in Gladitsia triaeenthas 'Skylins' Thornless Nan aylecast riehmond avenue S Jugla"s ■icrocarpa Teeae Walnut 10 Juni9erus •irpiniona Easter Nadesdar ((r' 10 Malss sp9• ►l mw ring Crabapple U v S Narus rubra Ned Mulberry G i 5 Pious conbroides Pinyon Pine •' S Pious thunbargiana Black pine ui 10 Quercus shueardii nunard Oak 0 I 12 Ulnus Parriloiia Chinese 1L iLn yj --., p j o 1 m .ly C& ag ,. Sg J -• � Legend- 0 �,� �'�, G^. »... ---- • aoledo everue Q Proposed TF E OCy.p o 4. 'a . .� 0 0 Q e....,. O north � Ss ty PARK & RECREATION DEPARTMENT CITY OF 1115: ry are a w.. nr1 v f/ �Stt-S' +—�■ois ,P 3§ Ari ILaH—T'•r� p �� reeTPlanting Proposal uantit 5 3 10 10 10 5 Plant List Scientific Name Carya illinoensis Cedrus deodara Ceris canadensis Chilopsis linearis Gleditsia triaconthos 'Skyline Juglons microcarpa Common Name Pecan Deodor Cedar Eastern Aedbud Desertwillow ' Thornless Noneylocust Texas Walnut slide road Plant List Willie Lusk Park Tree Planting Proposal 24 Acres Quantity Scientific Name 5 Carya illinoensis 3 Cedrus doodara 10 Ceris canadensis 10 Chilopsis linearis 10 Gleditsia triaconthos 'Skyline' 5 Juglons microcarpa 10 Juniperus virginiana 10 Malus spp. 5 Morus rubra 5 Pinus cembroides 5 Pinus thunbergiana 10 Quercus shumardii 12 Ulmus parvifolia Common Name Pecan Deodor Cedar Eastern Redbud Desertwillow Thornless Honeylocust Texas Walnut Easter Redcedar Flowering Crabapple Red Mulberry Pinyon Pine Black Pine Shumard Oak Chinese Elm ho 74 O Proposed Tree weber drive Plant List Mae Simmons Park Tree Planting Proposal 98.3 Acres '19Lh.street � A -� 0' O M�..___..� O O •tO i O0...•r O O i rj 0 , Quantity Scientific Name Common Name 5 Carya illinoensis Pecan 3 Cedrus deodara Deodor Cedar 10 Ceris canadensis Eastern Redbud 10 Chilopsis linearis Desertwillow 10 Gleditsia triaconthos 'Skyline' Thornless Honeylocust 5 Juglons microcarpa Texas Walnut 10 Juniperus virginiana Easter Redcedar 10 Malus spp. Flowering Crabapple 5 Morus rubra Red Mulberry 5 Pinus cembroides Pinyon Pine 5 Pinus thunbergiana Black Pine 10 Quercus shumardii Shumard Oak 12 Ulmus parvifolia Chinese Elm OOON t O Z I Legend: O Proposed Tree r 'ISth street '� n f o00 Cb 00 0. 00) ( ri d PD A + ((t uCOG U o O . pC is th street Ylrt lt.t 4salBf s.,..t+r1a .,Y r9.... Mr . _ f ry. i111ww.1. Mar 7 d.rn f.Y... If Gri. uw.rdf [....n .r... if IIWC i:ltw.f. f.rrl.. 1/ .I.HS.i. t.1.erW. '[t�l1r• 1MnlYt 1 hf1r. .{corn. L.0 w1Yt U J..,Mrn .Iglarr l..w i,wawr north - M IYM..N. [lr.rlp [rYY.i. I 1 Yrw IW. YM tY{M... [ Ilw. c.r..iMa II.I.. 11r f Mr. .i.�.r.{.Y • U 11..'1- .r..tl Iw. 1.. RECEATION DEPARTMENT ! ll. Y. KO [lu no WN reston smith park _tnfa .1 Acres TMA suu[ �' . ao• Tree Plan.ting Proposal Legend: 0 Proposed Tree east 35th Plant List uantit Scientific Name 5 Carya illinoensis 3 Cedrus deodara 10 Ceris canadensis 10 Chilopsis linearis 10 Gleditsia triaconthos `Skyline' 5 Juglons microcarpa 10 Juniperus virginiana 10 Malus spp. 5 Morus rubra 5 Pinus cembroides 5 Pinus thunbergiana 10 Quercus shumardii 12 Ulmus parvifoiia Common Name Pecan 0eodor Cedar Eastern Redbud Cesertwillow Thornless Noneylocust Texas Walnut Easter Redcedar Flowering Crabapple Red Mulberry m Pinyon Dine 20 m Black Pine cc y Shumard Oak m Chinese Elm Legend: OExisting Tree Proposed Tree t east 37th WE L WALK UNrr F;.� • mil// • • 52V • `x1ST (Ab MNVN PINE: E""UST+xb — c ' AV4,"RIIJ.1 ' IN& wl# SOL, VIVA J tserry Park Tree Planting Proposal 11 Acres TEXAS FOREST SERVICE 4 The Texas A&M University System _ 1 Office of the Director 100 Research Parkway Suite 200 (409) 845-2641 FAX (409) 845-5764 College Station, Texas 77543-2136 5.35 June 14, 1991 MEMORANDUM TO: Prospective Small Business Administration Project Cooperators SUBJECT: Small Business Administration - Tree Planting Grants The U.S. Small Business Administration was appropriated $15 million nationally to initiate a tree planting program. The Texas Forest Service has been designated by Governor Ann Richards to administer this program in Texas. The purpose of the program is to plant trees on land owned or controlled by the state or a local government by obtaining services and supplies from small business owners. The requirements of participants is to match at least 25% of the cost of the project from non-federal sources, this may be cash or in -kind. The total amount of federal funds available to Texas can range from $494,655, to as high as $989,310. The more local participants contribute to the cost of the projects, the more funds allocated to Texas. For example, if the average of all requests the Texas Forest Service receives shows cooperators will contribute 40%, Texas will receive an additional 50% or $741,982; if they average 45%, Texas receives the maximum or $989,310. Applications for grants will be prioritized accordingly. The Texas Forest Service must have a consolidated application including all the individual projects accepted, to the Small Business Administration in Washington D.C. by July 22, 1991. Therefore, we are asking each cooperator to have their specific proposal into our office at College Station by July 8th. We realize this is an extremely short time frame, but this is the schedule we must meet. The enclosed, "Guidelines for Grant Application", explains the procedures for making application and the program requirements applicants must meet to be eligible to participate. If you have further questions, please contact Ed Barron or Tom Boggus at (409) 845-2641. Sincerely, ru OR.Mil�es e Forester BRM/co Enclosures The Forest Resource Agency of Texas For Off Wal Use Only Grant number Date approved Amount Grant period Small Business Administration National Tree Planting Program Grant Application I. General Information Please refer to the guidelines accompanying this application for instructional information. If you do not have access to the SBA National Tree Planting Challenge Grant guidelines, contact the Texas Forest Service, College Station, Texas 77843-2136 or call 409/845-2641 for a copy. Two (2) copies of the application packet, including this application, project description and supplemental materials must be delivered to: Forest Resource Development Department Texas Forest Service College Station, TX 77843-2136 Supplemental materials must be kept to a maximum of four (4) pages. This would include the technical proposal, maps, pictures, design sketches, etc. H. Project Information and Authorization Project title Organization Name of applicant Mailing address _ City Telephone number State Is your organization tax exempt under IRS code 501(c)(3)? SBA funds requested Local match provided Total amount of project Zip As a duly authorized representative of this organization making this grant application, I hereby certify that all the information provided herein is true and represents the desires of this organization. Name and title of authorized representative Signature of authorized representative Date BUS, f A cooperative program between the Texas Forest Service U. S. Small Business Administration 4 0• Texas Urban Forestry Council, Inc. Small Business Administration National Tree Planting Program Challenge Grant Program Guidelines M A Cooperative Program Between the - Texas Forest Service U.S. Small Business Administration Texas Urban Forestry Council, Inc. Small Business Administration - National SBA Tree Planting Program Grant Application Guidelines 1.0 Authority and Purpose a) The Small Business Administration Appropriation Act, Public Law 101-515, was signed into law November 5, 1990. Section 4 of that legislation amended the Small Business Act by adding Section 24 authorizing the administrator to make grants to any state for the purpose of contracting with small businesses to plant trees on land owned or controlled by such state or local government. b) Governor Ann Richards designated the program responsibility to the Texas Forest Service in June, 1991. The contact person for more information on this program is: Edwin H. Barron Head, Forest Resource Development Department Texas Forest Service College Station, TX 77843-2136 409/845-2641 2.0 1991 Deadlines a) The closing date for the 1991 grant applications is Tuesday, July 9, at 4:30 p.m., CDST. All applications should be mailed to the Texas Forest Service address listed above or delivered to 100 Research Parkway, Suite 200, on the Texas A&M University Campus. b) Projects approved for funding will have monies obligated to them by 9-30-91. 3.0 Funding Available to Texas a) The Small Business Administration was appropriated $15 million by Congress to implement a Tree Planting Program in Fiscal Year 1991. These funds are being made available to each state based on population and level of local participation in the cost of specific projects. Based on population alone, Texas may receive up to $494,655 if the funds are granted to local cooperators on a 75% cost -share basis (75% federal, 25% cooperator). However, if funds are granted on a 55% basis, then Texas may receive up to $989,310. The federal grant in this case would cover 55% of the total project cost and the local cooperator would be responsible for the 45% balance. b) Participants must decide the level of federal cost shares to request, the maximum amount permitted is 75% and the minimum 55%. The total amount of funds available in Texas will be influenced by the proportion of the project cost above the 25% required by statue. SBA Challenge Grant Program Guidelines 4.0 Eligibility Criteria a) Applicants wishing to receive a SBA Tree Planting Grant must: • Plant trees on state or local government controlled lands. • Agree to contribute at least 25% of the project cost with non-federal sources. • Utilize small business contractors or concerns with the planting project. • Where possible, divide the project among several small businesses. • Non-federal contributions do not include any value attributed to land and that no portion of the grant will go towards payment of land or land charges. • Complete the attached application. 5.0 Funding Priority Criteri4 a) All the criteria listed. below may not be applicable to each project evaluation; however, these are the attributes that will guide the decision making for this competitive grants program. The Texas Urban Forestry Council Grants Committee shall prioritize all applications and make funding recommendations to the state forester. b) When completing the grant application, the following points should be clearly addressed: • Level of grantee contributions - a local budget commitment is necessary to ensure at least the 75-25 match required. Projects accepting 55% federal cost share will be given a higher priority. • Project objectives - how will the public benefit? • Number of small business participants - the more businesses participating the higher the priority. • Cost effectiveness is important to ensure that program money is spent wisely and the long term benefit is worthy of the investment. 2 SBA Challenge Grant Program Guidelines 6.0 Appl i gation Instructions a) Small Business — For the purpose of this program, SBA defines a small business as one which employs 100 persons or less. It is important to note that high priority will be given to applicants which use several small businesses including: landscape architects, nurseries, landscape contractors, etc. 6.1 Required Application Format Part I. Cost Proposal a) Budget Information The non—federal share may include in —kind contributions. An example of the in —kind contribution would be the cost or value of administration of project activities; the care and maintenance for a three—year period after the planting of trees; and the planting or placing of complementary ground covers. Budgeted Format: -- - - - - -- Dollars ($)——— — — — — — — Federal LQcal Total Personnel Fringe Benefits Consultants Travel Equipment Contractual Other Total Percent of Total % % Note: If local match is in —kind contribution, please describe extent of services provided and by whom. Part II. Technics Proposal a) Applicant must provide a technical proposal for a tree planting project that is responsive to the following criteria: 1) Clearly state the objectives of the project. 2) Describe the location(s) where the tree planting project will take place, how many trees will be planted, the species, sizes, -and age of trees to be planted. The proposal should include vicinity maps showing location of planting sites. M SBA Challenge Grant Program Guidelines 3) Specify standards for site selection, site preparation, planting stock care and selection. The proposal must also certify that planting methods and overall care and maintenance conform to the standards set forth in Section 10.0 for urban tree planting projects. Rural tree planting must confirm to Texas Forest Service technical guidelines for site preparation and tree planting, a copy will be made available on request. 4) The proposal must, to the extent possible, divide the project to allow more than one small business concern to perform work under the project and promote increased employment to local communities. 5) Specify the personnel, their qualifications and experience, and who will be responsible for supervising the project. 6) Articulate a cost effective approach toward accomplishing the objectives of the project. 7) Accommodate periodic inspections and post -audit by SBA. 7.O Who May Ae►D1Yl a) Units of local government, municipalities, county, or other legal entity of local government, non-profit 501(c)(3) organizations and other formally organized groups are eligible to apply for grants. 7.1 Payments to Grant Recipients a) The Forest Service reserves the right to make partial payments subject to completion of milestones and schedule agreed to in advance. The project administrator will evaluate the progress of each respective project to determine if the project will be eligible for full funding. 7.2 Interim and Completion RepQrts a) The program administrator will require periodic reports from grantor as to the progress of specific projects. The schedule and content of these reports will be set in advance of initiating the project. There will be a complete report on completion of the project that documents accomplishments, total expenditures and other information tailored to the needs of specific projects. 0 SBA Challenge Grant Program Guidelines 7.3 Resolutions by Governing Body for Units of Local Government a) Grants will not be made to units of local government without a resolution from the respective governing body authorizing the appropriate representative to execute agreements associated with the grant request and committing that agency to providing its share of the cost of the project as described in the grant application. This same resolution may include the endorsement that permits the planting of trees on public property under their jurisdiction. 7.4 Award of Grants by the State Forester a) The TUFC Grants Committee shall provide the state forester a list of prioritized applications with recommended funding levels according to a schedule set by the council in consultation with the state forester. The Texas Forest Service will execute all necessary agreements. Funds for individual grants will not be released until all required agreements have been executed. All funding of grants is,,contingent on federal appropriations. 7.5 Execution of Agreements and Documents a) Once the applicant has accepted the grant in writing, the following shall take place. It will be the responsibility of the applicant to ensure that all agreements are fully executed within a period of 45 days after the date of award. Failure to comply with this schedule will result in the grant offer being withdrawn. The grant agreement prepared between the applicant and the Texas Forest Service shall stipulate: 1) what is to be accomplished with the grant 2) the schedule and payment terms for the grant 3) any penalties or actions which the Texas Forest Service will take in the event of noncompliance by the applicant 4) the methods to be used by the Texas Forest Service to determine compliance with the terms of the grant and the agreement 7.6 Review of ProJegti in Progress and UIpon CQmVlvtion a) The Texas Forest Service shall ensure that the terms of the agreements executed under these guidelines are enforced. The Texas Forest Service reserves the right to inspect and/or review the projects for completeness prior to final acceptance. 5 SBA Challenge Grant Program Guidelines 8.0 PrQject _fanipletion Information a) Within 30 days after completion of their project, the applicant Is to submit to the Texas Forest Service an accounting of the expenditures using the following format; Actual Expenditures Applicant Federal Total CategQr Expenditures Expenditures Budge (Examples) Contract labor 4,280 4,280 Salaries 3,895 3,895 Travel 45 100 145 Gasoline 311 311 Misc. supplies 167 38 205 Total 4,418 4,418* 8,836 * Even though the original grant allowed $5,000.00 for the granter, the amount of federal funds would be $4,418.00. If the TFS had provided the subgrantee with $5,000.00, there would have to be $582.00 returned to the TFS. 8.1 Federal Forms and Certification Requirement a) Granters approved for financial assistance will need to submit a. completed "Application for Federal Assistance" (SF 424) and "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions Form" (AD-1048) to receive funds. 9.0 Reauirements for Tree Planting Projects a) If the trees are to be planted on city or county property, the applicant of approved projects must provide a resolution from city council or commissioner's court endorsing the project. b) Liability waiver - The applicant must sign a waiver relinquishing the Forest Service from any liability associated with contractors, volunteers, or city employees working on this project. c) There must be a site plan to accompany application that adequately describes the project. The plan must conform to municipal or state highway safety codes. d) The grantee must agree to provide maintenance of all planted material for three years. The Forest Service must approve the maintenance treatments and watering schedule. 6 SBA Challenge Grant Program Guidelines e) Value of in -kind contribution - The Forest Service must concur with the applicants values placed on in -kind services and materials contributed by the city and donors. f) Design features not eligible for cost shares - 1) Flag poles or pennant poles, statues or other art work, fountains or other water features. 2) Also not eligible for cost share are lights, benches, and trash receptacles. These items may be included in project design, but their cost will not be counted as part of applicants contribution. 3) Designs which require intensive maintenance such as seasonal color gardens, permanent signage are not eligible for cost shares. g) Irrigation Systems - Only irrigation systems designed to provide water to trees, shrub or ground cover are eligible for cost share. h) All work within city limits must be coordinated with the appropriate city departments. i) The cost of previous work by the city or donor on a Forest Service project may not be included as contributions toward the proposed project. j) Minimum including non -cash by donor or city is $500. k) Projects must be coordinated by a single entity. 1) Sites on state highway rights -of -way must meet TDH&PT conditions. There will be no Forest Service funds committed to an applicant that involves joint funding by TDH&PT until their funding is approved by their Board. 10.0 Tree Planting Guidelines 10.1 General Rules • No tree which will attain a mature trunk diameter greater than 12 inches should be planted in a tree lawn less than 4 feet wide. • Trees should not be planted within 30 feet of an intersection or within 15 feet of driveways and alleys. • Trees should not be planted within 10 feet of utility poles or fire hydrants. • Large trees (mature height greater than 60 feet) should be planted 40-60 feet apart. SBA Challenge Grant Program Guidelines • Medium trees (mature height less that 30 feet) should be planted a minimum of 35 feet apart. • Small trees (mature height less than 30 feet) should be a minimum of 25 feet apart. • Only trees with a mature height less than 30 feet should be planted under utility lines. 10.2 Methods of Planting and Support • All trees should be moved balled and burlapped or container grown. Ball size diameter x depth (inches) 12 x 12 18 x 16 24 x 18 30 x 21 36 x 24 Minimum size of hole required (inches) 24 30 36 48 54 • Plants should be planted no deeper than previously grown. • Corrective pruning at transplanting consists of removal of dead or injured branches and water sprouts. No other pruning is permitted unless approved by the TFS representative. • Wrap the lower trunk of thin -barked trees exposed to the sun with a waterproof wrap working from the ground upward. • Transplanted trees must be staked the first year to help the tree become established. Provide some flexibility to allow the stem and root system to develop strength. For trees 2-6 inches in diameter, use two guys to either wood,(2" x 2" x 5') or metal stakes. Stakes must not be driven through the root ball. Stakes must be removed the second year. Attach the.tree to stakes with wide plastic or nylon straps. Note no wire should touch the tree. 10.3 Plant Material Specifications Refer to the approved species list in this Guide (Trees Recommended for Texas). Exceptions to this list will be considered on a case -by -case basis by the TFS program director. 8 SBA Challenge Grant Program Guidelines Ball and Burlap Specifications: Tree size Caliper (inches) 1-1/4 1-1/2 1-3/4 2 2-1/2 3 4 Container -grown Specifications: Tree Size (inches) 1-1/4 1-1/2 1-3/4 2 2-1/2 3 4 10.4 Transplanting Season Minimum diameter ball (inches) 18 20 22 24 28 32 42 Container Size 15 gallon 15 gallon 30 gallon 30 gallon 45 gallon 95 gallon (24" box) 95 gallon (24" box) Trees can be planted November through April. Balled and burlapped trees should be planted as soon as possible after digging. If trees must be stored, it is important not to allow the root system to dry out, i.e., bury root balls in wood chips or similar material. 10.5 After Planting Care Newly planted trees require special attention during the first three growing seasons. a) Ample soil moisture must be maintained throughout the first and second growing season. Supplement natural rainfall with 1 inch of water every 7 days May through September the first year and every 14 days May through September the second year. Watering can be skipped if natural rainfall totals 1 inch or more since the last scheduled watering. Note that since overwatering can be detrimental to the tree's health, the supervisor should examine the soil (feel the upper layer) for evidence of ample moisture. b) Mulching aides water retention, moderates soil temperature and provides a favorable environment for microorganisms. A layer of mulch 3 to 4 inches deep is required at the time of planting. Mulch may be either bark granules/chunks, wood chips or composted leaves. Mulches must be renewed annually or more often as needed. 9 SBA Challenge Grant Program Guidelines c) Newly planted trees require a high phosphorous fertilizer (17-23-6) for root and stem growth, while established plant materials require a balanced fertilizer for foliags growth. d) Need control should be done twice annually for the first three years, April or May and July or August. Use a contact herbicide like Glyphosate (Roundup®) according to the label. Prior to spraying, remove all ground level and other sprouts on the stem that might come in contact with the spray. Spray only the green foliage you intend to kill. Keep the spray away from the foliage of the tree and any other plants you need to protect. ,k 10 SBA Challenge Grant Program Guidelines 11.0 Urban Forestry Regions Texas Urban Forestry Council Regions MOUNTAIN WEST MIMES■ MINou■ IMMEM! NOMMM■ ■MEMME IMMM ■H m E �) ■1 ai HILL COUNTRY Boundaries based on major vegetative regions, land area, population and number of urban areas. 5,TCOAY 1,1ETR PLEX PINENVO-DDS P-;Jkf 1 AK DEEP EAST Y C "J,<;TAL CEIAD �_ '-.1 THE 'VALLEY 11 SBA Challenge Grant Program Guidelines Texas Forest Service Regional Urban Forestry Offices Pineywoods Lin Risner 903/938-8712 District Forester Texas Forest Service 5700 Karnack Hwy Marshall, TX 75670 Deep East Texas Charles Richards 409/246-2484 District Forester Texas Forest Service P. 0. Box 146 Kountze, TX 77625 Bayou Eric Beckers 713/880-4347 Urban Forester Texas Forest Service 6501 Memorial Drive Houston, TX 77007 Post Oak Don Mueller 409/845-2641 Urban Forestry Coordinator Forest Resource Development Dept. Texas Forest Service College Station, TX 77843-2136 Hill Country Eugene Gehring 512/266-9534 Staff Forester Texas Forest Service 13303 Low Water Crossing Austin, TX 78732 Metroplex Larry Schaapveld 817/429-9318 Urban Forester Texas Forest Service 100 North University Dr., Ste.'244 Fort Worth, TX 76107 Gateway Larry Schaapveld 817/429-9318 Urban Forester Texas Forest Service 100 North University Dr., Ste. 244 Fort Worth, TX 76107 Rolling Plains Tom Boggus 409/845-2641 Staff Forester Forest Resource Development Dept. Texas Forest Service College Station, TX 77843-2136 12 SBA Challenge Grant Program Guidelines Panhandle Robert Fewin 806/746-5801 Area Forester Texas Forest Service Rt. 3, Box 216 Lubbock, X 79401 Mountain West Tom Boggus 409/845-2641 Staff Forester Forest Resource Development Dept. Texas Forest Service College Station, TX 77843-2136 Coastal Bend/The Valley Brian G. Sichel 512/992-1915 Urban Forester Texas Forest Service 5325 Greely Corpus Christi, TX 78412 Alamo Mark Peterson 512/223-9963 Urban Forester Texas Forest Service 202 E. Nueva San Antonio, TX 78204 13 q3-7a� Trees Recommended for Texas Forest Resource Development Department Texas Forest Service College Station, Texas 14 Trees Recommended for Texas Scientific Name Common Name Region* Acacia farnesiana Huisache S,W Acacia wrightif Catclaw Acacia W Acer grandidentatum Bigtooth Maple S,W Acer rubrum Red Maple E Arbutus texana Texas Madrone W Betula nigra River Birch E,C Bumelia lanuginosa Gum Bumelia C,S,W Carya illinoensis Pecan E,C,S,W,P Carya ovata Shagbark Hickory E Carya tomentosa Mockernut Hickory E Cercis canadensis Eastern Redbud E,P Cercis canadensis var. texensis Texas Redbud S,C Chilopsis linearis Desertwillow S,W,P Chionanthus virginicus Fringetree E Corpus florida Flowering Dogwood E Cupressus arizonica Arizona Cypress W,P Diospyrus texana Texas Persimmon S Fraxinus americana White Ash E Fraxinus pennsylvanica Green Ash C,P Gleditsia triacanthos var. inermis Thornless Honeylocust W,P Ilex decidua Possumhaw S Ilex opaca American Holly E Ilex vomitoria Yaupon E,C Juglans microcarpa Texas Walnut C,S,P Juglans nigra Black Walnut E Juniperus ashei Ashe Juniper S,W Juniperus scopulorurn Rocky Mountain Juniper P Juniperus virginiana Eastern Redcedar E,P Lagerstroemia indica t Crapemyrtle E,C,S Leucaena pulverulenta Great Leadtree S Leucaena retusa Goldenball Leadtree W Liquidambar styraciflua Sweetgum E Maclura pomifera (fruitless var.) Osage -Orange W,P Magnolia grandiflora Southern Magnolia E Morus rubra Red Mulberry P Nyssa sylvatica Blackgum E 15 Trees Recommended for Texas -- Continued Scientific Name Common Name Region* Parkinsonia aculeata Jerusalem Thorn S,W Phoenix canariensist Canary Island Date Palm S,W Phoenix dactyliferat Date Palm S,W Picea pungenst Blue Spruce P Pinus echinata Shortleaf Pine E Pinus eldaricat Afghan Pine W,P Pinus ponderosa Ponderosa Pine W Pinus taeda Loblolly Pine E Pistacia chinensist _ Chinese Pistache S,W Platanus occidentalis American Sycamore E,C Prosopis glandulosa Mesquite C,S,W Prunus caroliniana Carolina Laurelcherry E Prunus mexicana Mexican Plum C,S Prunus serotina Black Cherry S Quercus alba White Oak E Quercus falcatta Southern Red Oak E Quercus falcatta var. pagodifolia Cherrybark Oak E Quercus glacoides Lacey Oak S,W Quercus macrocarpa Bur Oak C,S,P Quercus michauxii Swamp Chestnut Oak E Quercus muehlenbergii Chinkapin Oak C,S,W Quercus nigra Water Oak E Quercus phellos Willow Oak E Quercus shumardii Shumard Oak C,P Quercus stellata Post Oak S Quercus fexana Texas Red Oak S Quercus velutina Black Oak E Quercus virginiana Live Oak E,C,S,W Sabal palmetto t Cabbage Palmetto E Sabal fexana Texas Palmetto E,S Sambucus glauca Blueberry Elder W Sapindus drummondii Western Soapberry C,S Sophora affinis Texas Sophora SO Sophora secundiflora Mescalbean S,W Taxodium distichum Baldcypress E,C,S Thuja orientalist Oriental Arborvitae P 16 Trees Recommended for Texas -- Continued Scientific Name � Common Name Region * Ulmus alafa Ulmus americans Ulmus crassifolia Viburnum rufidulum Vifex agnus-csstust Washingtonia filiferat Washingtonia robusta t Winged Elm E American Elm E,C,S Cedar Elm C,S,W Rusty Blackhaw S Chaste Tree W California Washingtonia S,W Mexican Washingtonia S,W t Not native to Texas t E - East Texas C - Central Texas S — South Texas W - West Texas P - Texas Panhandle 17 a Trees Recommended for East Texas Height Growth Scientific Name Common Name (Ft.) Rate * Acer rubrum Red Maple 80 R Betula nigra River Birch 90 R Carya illinoensis Pecan 100 R Carya ovata Shagbark Hickory 100 S Carya tomentosa Mockernut Hickory 100 S Cercis canadensis Eastern Redbud 40 M Chionanthus virginicus Fringetree 20 M Comus florida Flowering Dogwood 30 E Fraxinus americana White Ash 70 M Ilex opaca American Holly 40 S Ilex vomitoria Yaupon 25 M Juglans nigra Black Walnut 80 M Juniperus virginiana Eastern Redcedar 50 S Lagerstroemia indicat Crapemyrtle 35 M Liquidambar styraciflua Sweetgum 100 R Magnolia grandiflora Southern Magnolia 80 M Nyssa sylvatica Blackgum 100 M Pinus echinata Shortleaf Pine 100 R Pinus taeda Loblolly Pine 100 R Platanus occidentalis American Sycamore 100 R Prunus caroliniana Carolina Laurelcherry 30 M Quercus alba White Oak 100 S Quercus falcatta Southern Red Oak 70 M Quercus falcatta var. pagodifolia Cherrybark Oak 80 M Quercus michauxii Swamp Chestnut Oak 80 S Quercus nigra Water Oak 30 R Quercus phellos Willow Oak 80 M Quercus velutina Black Oak 70 S Quercus virginiana Live Oak 50 S Sabal palmetto* Cabbage Palmetto 80 S Sabal texana Texas Palmetto 50 M Taxodium distichum Baldcypress 100 M Ulmus alata Winged Elm 40 R Ulmus americana American Elm 80 R t Not native to Texas S - Slow M - Moderate R - Rapid 18 Trees Recommended for Central Texas Height Growth Scientific Name Common Name (Ft.) Rate * Betula nigra River Birch 90 R Bumelia lanuginosa Gum Bumelia 40 S Carya illinoensis Pecan 100 R Cercis canadensis var. texensis Texas Redbud 40 M Fraxinus pennsylvanica Green Ash 50 R Ilex vomitoria Yaupon 25 M Juglans microcarpa Texas Walnut 80 M Lagerstroemia indicat Crapemyrtle 35 M Platanus occidentalis American Sycamore 100 R Prosopis glandulosa , Mesquite 40 S Prunus mexicana Mexican Plum 20 M Quercus macrocarpa Bur Oak 80 M Quercus muehlenbergii Chinkapin Oak 50 M Quercus shumardii Shumard Oak 100 R Quercus virginiana Live Oak 50 S Sapindus drummondii Western Soapberry 30 M Taxodium distichum Baldcypress 100 M Ulmus americana American Elm 80 R Ulmus crassifolia Cedar Elm 60 S t Not native to Texas * S - Slow M - Moderate R - Rapid 19 Trees Recommended for South Texas Height Growth Scientific Name Common Name (Ft.) Rate * Acacia farnesiana Huisache 30 R Acer grandidentatum Bigtooth Maple 45 M Bumelia lanuginosa Gum Bumelia 40 S Carya illinoensis Pecan 100 R Cercis canadensis var. texensis Texas Redbud 40 M Chilopsis linearis Desertwillow 35 M Diospyrus texana Texas Persimmon 40 S Ilex decidua Possumhaw 25 M Juglans microcarpa Texas Walnut 30 M Juniperus ashei Ashe Juniper 25 M Lagerstroemia indicat Crapemyrtle 35 M Leucaena pulverulenta Great Leadtree 50 R Parkinsonia aculeata Jerusalem Thorn 35 R Phoenix canariensist Canary Island Date Palm 60 S Phoenix dactylifera t Date Palm 75 S Pistacia chinensist Chinese Pistache 40 R Prosopis glandulosa Mesquite 40 S Prunus mexicana Mexican Plum 20 M Prunus serotina Black Cherry 50 M Quercus glacoides Lacey Oak 35 M Quercus macrocarpa Bur Oak 80 M Quercus muehlenbergii Chinkapin Oak 50 M Quercus stellata Post Oak 50 S Quercus texana Texas Red Oak 40 M Quercus virginiana Live Oak 50 S Saba/ texana Texas Palmetto 50 M Sapindus drummondii Western Soapberry 30 M Sophora affinis Texas Sophora 20 S Sophora secundiflora Mescalbean 30 S Taxodium distichum Baldcypress 100 M Ulmus americana American Elm 80 R Ulmus crassifolia Cedar Elm 60 S Viburnum rufidulum Rusty Blackhaw 25 M Washingtonia filiferat California Washingtonia 35 S Washingtonia robustat Mexican Washingtonia 45 M t Not native to Texas * S - Slow M - Moderate R - Rapid 20 Trees Recommended for West Texas Height Growth Scientific Name Common Name (Ft.) Rate * Acacia farnesiana Huisache 30 R Acacia wrightii Catclaw Acacia 25 S Acer grandidentatum Bigtooth Maple 45 M Arbutus texana Texas Madrone 30 S Bumelia /anuginosa Gum Bumelia 40 S Carya illinoensis Pecan 100 R Chilopsis linearis Desertwillow 35 M Cupressus anzonica Arizona Cypress 70 M G/editsia triacanthos var. inermis Thornless Honeylocust 70 R Juniperus ashei Ashe Juniper 25 M Leucaena retusa Goldenball Leadtree 15 M Maclura pomifera (fruitless variety) Osage -Orange 40 M Parkinsonia aculeata Jerusalem Thorn 35 R Phoenix canariensist Canary Island Date Palm 60 S Phoenix dactyliferat Date Palm 75 S Pinus eldaricat Afghan Pine 50 R Pinus ponderosa Ponderosa Pine 100 M Pistacia chinensist Chinese Pistache 40 R Prosopis g/andulosa Mesquite 40 S Quercus g/acoides Lacey Oak 35 M Quercus muehlenbergii Chinkapin Oak 50 M Quercus virginiana Live Oak 50 S Sambucus g/auca Blueberry Elder 20 R Sophora affinis Texas Sophora 20 S Sophora secundif/ora Mescalbean 30 S U/mus crassifolia Cedar Elm 60 S Vitex agnus-castust Chaste Tree 20 R Washingtonia filiferat California Washingtonia 35 S Washingtonia robustat Mexican Washingtonia 45 M t Not native to Texas * S - Slow M - Moderate R - Rapid 21 Trees Recommended for the Texas Panhandle Scientific Name Height Growth Common Name (Ft.) Rate * Carya illinoensis Pecan 100 R Cercis canadensis Eastern Redbud 40 M Chilopsis linearis Desertwillow 35 M Cupressus arizonica Arizona Cypress 70 M Fraxinus pennsylvanica Green Ash 50 R Gleditsia triacanthos var. inermis Thornless Honeylocust 70 R Juglans microcarpa Texas Walnut 30 M Juniperus scopulorum Rocky Mountain Juniper 40 M Juniperus virginiana Eastern Redcedar 50 S Maclura pomifera (fruitless variety) Osage -Orange 40 M Morus rubra Red Mulberry 30 M Picea pungenst Blue Spruce 90 S Pinus eldaricat Afghan Pine 50 R Pinus ponderosa Ponderosa Pine 100 M Quercus macrocarpa Bur Oak 80 M Quercus shumardii Shumard Oak 100 R Thuja orientalist Oriental Arborvitae 60 S t Not native to Texas * S - Slow M - Moderate R - Rapid TEXAS FOREST SERVICE The Texas A&M University System Forest Resource Development Department (409) 845-2641 FAX (409) 845-5764 Doug Eubanks Keep Lubbock Beautiful P.O. Box 2000 Lubbock, TX 79457 Dear Mr. Eubanks: College Station, Texas 77843-2136 August 14, 1991 Last month, we contacted all of the organizations whose projects were included in the statewide grant application package sent to the Small Business Administration in Washington, D.C. Your organization was represented in the Texas grant request as follows: Project Name Park Forestation Please bear in mind that these are able to officially award the grant I spoke to a member of their staff to have official grant awards back that point, we have 45 days to sign that will receive a grant. SBA Grant $20,000 Local Match $19,200 preliminary dollar amounts. We won't be until it has been approved by the SBA. a few days ago, and she said they expect to the states within three weeks. At contracts with all of the organizations In the meantime, there are some things you should and should not be doing. Signing the contracts will be easy if we spend a little time now clearing up any questions and getting all of the pieces in place. A forester from the Texas Forest Service will contact you within the next couple of weeks to go over the details of your project. First and foremost, you should not be spending any money on the project now. SBA will not accept as a local match expenditures made before a formal contract has been signed. If necessary, funds may be committed, i.e. contracts awarded to small businesses, but don't begin work on the project or make a payment if you plan to count it toward the matching grant. We need to establish some milestones for the completion of the project. The Texas Forest Service will be required to monitor each planting to ensure that it is done as originally stated in the contract, and that it is maintained according to the guidelines. SBA will also do some random auditing. We must be prepared to document how the grant money was spent and how the local match was applied. The Forest Resource Agency of Texas SBA Grant Page 2 August 14, 1991 We need to agree on a schedule for making payments. SBA would prefer to have the grant money paid in installments. If several contractors are involved in the project, a separate check could be released as each phase is completed. In some cases it may be necessary to award the grant in one lump sum to purchase planting stock. Along the same lines, we must be in agreement that the value placed on in -kind services is reasonable. You must be able to document all of these services as the project progresses. All of the technical aspects of the project should be in compliance with the Texas Forest Service guidelines. If you plan to deviate from the guidelines, it must be approved in writing by the TFS forester who will be monitoring your planting project. Finally, we will need a copy of the resolution from the city council or other governing body committing the resources needed for the local match. You may already have this, but if you don't, get this item on the agenda as soon as possible. If you have any questions, get in touch with the TFS forester serving your region. Or call the Forest Resources Development Department in College Station at (409) 845-2641. Sincerely, Don L. Mueller F' Urban Forestry Coordinator DLM/pm