HomeMy WebLinkAboutResolution - 3693 - Approve Lubbock Emergency Communication District 1991-92 Budget - 08_22_1991Resolution No. 3693
August 22, 1991
Item #6A
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RESOLUTION
WHEREAS, in accordance with VTCS 1432e the voters within Lubbock
County have approved the creation of the county -wide Lubbock Emergency
Communication District in an election for such purpose April 5, 1986; and
WHEREAS, the Board of Managers of the Lubbock Emergency Communication
District have voted for approval and recommend the approval of all other
jurisdictions of the Lubbock Emergency communication District's Budget for
Fiscal Year 1991/92, as attached hereto, and set the service fee rate at
4.5% of the base rate as defined by VTCS 1432e Section 11(b); NOW THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City of Lubbock hereby approves the Lubbock Emergency
Communication District's Budget for Fiscal Year 1991/92, as attached hereto,
and setting the service fee rate at 4.5% of the base rate as provided by
Sec. 772.314(c) of the Health and Safety Code.
Passed by the City Council of the City of Lubbock the 22nd day of
August 1991.
B. C. McMINN, MAYOR
ST:
, uiXy ncretary
APPROV S TO ONTENT: /� /" i
i ayne, Director o
Communication Services
APPROVED AS TO FORM:
Uoffald G. Vandiver, first Assis
City Attorney
,,-,.�6 /
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LUBBOCK EMERGENCY COMMUNICATION DISTRICT
Budget
for
FY 1991/92
2017 Broadway 0 Lubbock, Texas 79401 0 (806) 747-6911
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
2017 Broadway - Room 6 • Lubbock, Texas 79401 0 (806) 747-6911
Honorable Mayor and Members of the City Council:
In accordance with Vernon's Texas Civil Statute 1432e the
Board of Managers of the Lubbock Emergency Communication
District is submitting its budget for fiscal year 1991/92
for your approval. It is the opinion of the Board of
Managers that this budget is a prudent financial plan for
the Lubbock Emergency Communication District to accomplish
its mission of providing enhanced 9-1-1 service to the
citizens of Lubbock County.
Attached is a letter from W. J. Payne, Chairman, Board of
Managers, that explains the District's program of work and
financial plan.
We as the Board of Managers of the Lubbock Emergency
Communication District after a careful analysis of this
budget recommend approval by the City of Lubbock.
Bob Nash I Bill Payne
n 7 Y �/ / j7n
kman Earl Bartley
Bill Tynan
tALI
EMERCEN��
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
2017 Broadway - Room 6 • Lubbock, Texas 79401 • (806) 747-6911
July 30, 1991
The Board of Managers:
In accordance with Vernon's Texas Civil Statute 1432e, the
proposed budget for the year beginning October 1, 1991 is
submitted for your consideration. This budget represents
the financial plan enabling the Lubbock Emergency
Communication District to provide enhanced 9-1-1 service to
the citizens of this District.
CURRENT YEAR
During the current year, rural addressing has had a very
high priority, and significant progress has been made. The
majority of the rural addressing project will be complete by
the end of this current fiscal year. Additionally, all
answering points were provided with voice recording
equipment. During a year that witnessed an increased level
of security, these recorders proved to be a wise and timely
District investment. Careful financial analysis indicates
the District could pay off the bank loan two and a half
years ahead of schedule. This one-time payment will
significantly increase the revised budget. However, the
future cost savings in interest payments is substantial.
PROPOSED BUDGET
Developing a long-range plan has been a beneficial guide in
the development of the proposed budget. Rural addressing is
clearly the District's number one goal; public education is
also identified as an area of major emphasis. This budget
allows the District to make an aggressive effort to generate
public awareness of the availability of enhanced 9-1-1 and
its proper use. A fully enhanced 9-1-1 system serving a
population of approximately 250,000 in 10 different cities
with 10 answering points requires an innovative and constant
training effort which is addressed in this proposed budget.
SUMMARY
The recommendation to pay off the loan requires a
significant increase in the revised budget; however,
adequate reserves are available to handle this payment. The
proposed budget will allow the District to implement an
aggressive public education program leading to maximum use
of our 9-1-1 system. The current service fee rate of 4.5%
is adequate to fund this budget and maintain authorized
operating and capital reserves. It is the intent of the
Lubbock Emergency Communication District staff that this
budget reflect the most efficient and effective use of
public funds entrusted to the Lubbock Emergency
Communication District Board of Managers to provide enhanced
9-1-1 service to citizens of the District.
Respectfull submitted,
W. J. Payne,
Chairman, Board of Managers
WJP:cgw
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
ORDER
Be it moved that the Board of Managers of the Lubbock
Emergency Communication District adopt the Fiscal Year
1991/92 and Revised Fiscal Year 1990/91 Budget attached
hereto.
Be it further moved that the Board of Managers of the.
Lubbock Emergency Communication District set the service
fee, as authorized by Vernon's Texas Civil Statute Article
1432e, at 4.5% of the base rate as defined by Section 11(b).
Bob Nash Bill Payne
Cb Ti;MW/1
--- - -
Srj)#kman Earl Bartley
1� /I 174�
Bill Tynan
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
BUDGET SUMMARY
Budget
Budget
Revised
Proposed
DESCRIPTION
---------------------
FY 1989/90
----------
FY 1990/91
----------
FY 1990/91
----------
FY 1991/92
----------
REVENUES:
Combined Revenues
713,000
732,700
----------
732,700
----------
727,300
----------
TOTAL
----------
713,000
732,700
732,700
727,300
REIMBURSEMENTS
18,000
10,000
----------
6,000
----------
8,000
----------
TOTAL
----------
18,000
10,000
6,000
8,000
OPERATING EXPENDITURES:
Personnel
142,200
148,200
128,650
150,861
Supplies
7,450
10,050
7,050
10,050
Maintenance
1,556
1,664
1,664
1,830
Other
56,200
61,410
61,410
63,350
Capital
15,251
5,300
5,300
2,000
Contingency
0
10,000
0
0
Public Education
----------
10,000
0
----------
10,000
----------
30,000
----------
TOTAL
232,657
236,624
214,074
258,091
9-1-1 SERVICE:
Non -Recurring
150,000
175,000
150,000
140,000
Recurring
----------
325,000
330,000
----------
330,000
----------
335,000
----------
TOTAL
475,000
505,000
480,000
475,000
DEBT RETIREMENT:
Loan Payment
----------
77,500
77,500
----------
283,113
0
TOTAL
77,500
77,500
----------
283,113
----------
0
RESERVES:
Reserves - Total
----------
(54,157)
(76,424)
----------
.(238,487)
----------
2,209
----------
TOTAL EXPENDITURES
----------
785,157
819,124
----------
977,187
----------
733,091
----------
REMAINING BALANCE
0
0
0
0
REVENUE SOURCE SHEET
SOURCE NAME Southwestern Bell Telephone
AUTHORIZATION VTCS 1432e (Emergency Telephone
Number Acts
TIMING OF RECEIPTS Monthly - due 60 days after end of
billing cycle
DESCRIPTION:
Current revenue from Southwestern Bell is
from 4.5% of
monthly telephone base rate. The maximum
of the 9-1-1
service fee is 6%. The LECD service fee was initially
set at 3% and was changed to 4.5% effective January 1989.
TRENDS/VARIANCES:
The number of telephone lines is currently
increasing at
an annual rate of .8%.
Comparison of SWB telephone lines:
Residential Commercial
Total
March 1989 72,354 27,367
99,721
March 1990 74,906 28,336
103,242
March 1991 75,429 28,568
103,997
HISTORY:
Projected
for Budget
1988/89 1989190 1990/91
1991/92
530,224 645,000 670,000
674,400
REVENUE SOURCE SHEET
SOURCE NAME General Telephone
AUTHORIZATION VTCS 1432e (Emergency Telephone
Number Act)
TIMING OF RECEIPTS Monthly - due 60 days after end of
billing cycle
DESCRIPTION:
Current revenue from General Telephone is
from 4.5% of
monthly telephone base rate. The maximum
of the 9-1-1
service fee is 6%. The LECD service fee was initially
set at 3% and was changed to 4.5% effective January 1989.
TRENDS/VARIANCES:
The number of telephone lines is currently
increasing at
an annual rate of 3%.
Comparison of GTE telephone lines:
Residential Commercial
Total
March 1989 1,415 479
1,891
March 1990 1,657 451
2,108
March 1991 1,722 493
2,332
HISTORY:
Projected
for Budget
1988/89 1989/90 1990/91
1991192
19,784 33,993 27,700
27,900
REVENUE SOURCE SHEET
SOURCE NAME South Plains Telephone Coop.
AUTHORIZATION VTCS 1432e (Emergency Telephone
Number Act)
TIMING OF RECEIPTS Monthly - due 60 days after end of
billing cycle
DESCRIPTION:
Current revenue from South Plains Tel. Co.
is from 4.5% of
monthly telephone base rate. The maximum
of the 9-1-1
service fee is 6%. The LECD service fee was initially
set at 3% and was changed to 4.5% effective January 1989.
TRENDS/VARIANCES:
The number of telephone lines is currently increasing at
an annual rate of 1%.
Comparison of SPTC telephone lines:
Residential Commercial
Total
March 1989 1,574 147
1,721
March 1990 1,660 153
1,813
March 1991 1,677 156
1,833
HISTORY:
Projected
for Budget
1988189 1989190 1990191
1991/92
8,572 9,773 9,700
10,000
REVENUE SOURCE SHEET
SOURCE NAME Interest Income
AUTHORIZATION Depository Agreement
TIMING OF RECEIPTS Monthly
DESCRIPTION:
The LECD's depository is American State
Bank, which pays
monthly interest based on the terms and
conditions of the
agreement between LECD and ASB.
TRENDS/VARIANCES:
This income varies by the two following
factors:
1. Amount available - funds vary
due to large
payments such as non -recurring
costs and note
payments.
2. Interest rate is based on the
average Fed
Fund Rate minus 0.95% with a base
floor of 5.0%.
Funds this year have been earning an average
of 5.84%.
This compares to last year's average of
7.75%
HISTORY:
Projected
for Budget
1988/89 1989/90 1990/91
1991/92
39,429 38,860 24,000
15,000