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Home My WebLink AboutResolution - 3588 - Grant Application - TDCA - 1991-92 Homeless Services - 04_11_1991Resolution No. 3588 April 11, 1991 Item 19 DGV:da RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Grant Application and all related documents by and between the City of Lubbock and the Texas Department of Community Affairs for services to homeless individuals during 1991-92, attached herewith, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 11th ngpte boya, APPROVED AS TO CONTENT: Bob Casrs, Deputy City Manager APPROVED AS TO FORM: Donald G. Vandiver, First Assistant City Attorney day of April , 1991. Z), q, L:;� �- � for B. C. McMI N, MAYOR T. J. Patterson, Mayor Pro-Tem Resolution No. 3588 April 11, 1991 Item #19 ATTACHMENT 2 GRANT PROPOSAL EVALUATION FORM COVER SHEET GRANT NAME: Emergency Homeless Grant GRANT AGENCY: Texas Department of Community Affairs GRANT FISCAL PERIOD: 3/l/91 to 2/28/92 MONTH/DATE/YEAR TO MONTH/DATE/YEAR CITY DEPARTMENT/INDIVIDUAL PREPARING GRANT: Sylvia A. Martinez (Whom to contact in case of questions) APPROVALS: DEPARTMENT HEAD DATE ASSISTANT CITY MANAGER OR CHIEF OF POLICE hl4d BUDGET AND RESEARCH DIRECTOR DEPUTY CITY MANAGER Upon completion of approvals, return to: DATE 10-(ll DATE DATE Sylvia A. Martinez Community Services by INDIVIDUAL CITY DEPARTMENT DATE L CITY OF LUBBOCK GRANT PROPOSAL EVALUATION FORM INSTRUCTIONS• page 2 of 8 This form must be completed and signed by the appropriate individuals in order for a grant application to be evaluated and approved by the City Manager. 1. State, as clearly as possible, the goals and objectives of the proposed project for which a grant is being sought. The Emergency Homeless Grant is to provide supportive and direct services to meet the critically urgent needs of homeless individuals. The department will focus on preventing homelessness by providing rent and utility assistance and food vouchers. A. Is this the fulfillment of an identifiable community (Lubbock) goal? If so, list the source of the identified goal. Yes. Alliance for the 90's Community Needs Assessment. B. Is this the fulfillment of an identifiable community (Lubbock) need? If so, please provide quantifiable data (studies, etc.) that illustrate the community need and how this grant will meet that need: Yes. Estimates are that approximately 300-500 are homeless within Lubbock County. If accurate, this grant will provide assistance to individuals in need of direct service and assist with prevention of homelessness. Page 3 of 8 2. List at least three measures by which City Staff and City Council might be able to evaluate the program in order to determine that it has reached the goals and objectives described in Question 1. - Prevent homelessness by assisting clients with rent assistance. - Assist with direct assistance (food vouchers) to the homeless. - Assist with medical assistance through a sub -contract with Lubbock's Children's Health Clinic. - Coordinate the Homeless Task Force which meets monthly. - Raise the awareness of the community of the problem of homelessness in Lubbock. 3. Will this program benefit the Lubbock community as a whole? If not, please provide a detailed profile of the individuals or groups that will benefit from the program. No. Only individuals who are to be evicted from housing or homeless individuals are eligible for these services. 4. Are other agencies (other than the City of Lubbock) available to administer this program? Yes. If so, list the agencies: Guadalupe Economic Services Catholic Family Services Salvation Army Neighborhood House page 4 of 8 5. Are other agencies administering similar programs? If so, list the other agencies. Yes. If not, why not? Guadalupe Economic Services Catholic Family Services Neighborhood House Salvation Army 6. Is the program or activity provided by this grant required by state or federal law or required as a condition of other ongoing state or federal programs? Please explain: No. 7. Does the grant require a local match? If so, in what amount? Is the match in the form of cash or an in -kind contribution? 0*7 page 5 of 8 8. Is the grant for capital or operating programs? Please describe specifically what the funds will be used for (personnel, supplies, services, capital outlay, capital project, etc.). Operating: - Personnel: This grant funds 22 % of a full-time employee. - Direct Services: Funding for homeless preventive measures: rent, food vouchers from South Plains Food Bank and medication through the Lubbock's Children Shelter. A. If the grants for capital outlay or a capital project, will it result in ongoing City operational costs? If so, explain in detail. No. B. If the grant is for an operating program or programs, is it a one-time grant which will result in on -going City expenses, if the program is to be continued in the future? Funding availability is dependent on federal appropriation. The percentage of funding may vary from year to year. Page 6 of 8 C. Does the grant require continuation of the program, at City expense, after grant funding has expired? If so, how long will the City be obligated to expend local funds, and in what areas? Be specific. No. 9. Is the grant a one-time grant, a one-time grant with an option to renew the grant, or an on -going grant? If the grant is on -going, how many years has the grant been provided to the City, and what year does the upcoming period represent (2nd year, 5th year, etc.). If the grant has an option to renew, how often can it be renewed, and what are the terms of renewal? Please explain. See 8 B. 10. Are indirect costs reimbursed by the grant? No. page 7 of 8 11. Are grant audit costs reimbursed by the grant? No. The operating grant, Community Service Block Grant pays for the percentage of the audit. 12. What is the immediate (twelve-month) impact of the grant program on City employee allocation and utilization? How will this affect their work hours, productivity, etc. on City Programs and activities? This grant funds 22% of one full-time employee. One full-time employee. One full-time employee coordinates this program. Additional funding is providing throughout the Community Services Grant. 13. What is the long-term (five -years) financial and manpower impact of the grant program both on the community and on the City organization? See No. 14 page 8 of 8 14. Provide, in as much detail as possible, a 5-year Revenue and Expenditure Projection for the grant related program beginning with the current year or the first year this grant will be in effect. Show any ongoing costs to the City, even if the grant is only for one year. If the grant is renewable or ongoing, show the estimated revenues and expenditures for future years that you intend to renew/continue the grant (up to five years). Be sure to fully explain the source and type of revenues (in -kind) contribution, reimbursement of expenses, etc.) and fully explain the specific types of expenditures (payroll for 1/2 time clerk, purchase desk, capital project construction, etc.). Attach additional sheets if necessary. FOR GRANT FISCAL YEAR (FROM 3/1/91 to 2/28/92*): 1992 1993 1994 1995 1996 Revenues Federal Grant 22,939 22,939 22,939 22,939 22,939 State Grant Local Match Other Total Revenues 22,939 22,939 22,939 22,939 22,939 FOR GRANT FISCAL YEAR (FROM 3/1/91 TO 2/28/92*): Expenditures Personnel Supplies Maintenance Other Charges Capital Outlay 1992 1993 1994 4,000 4,000 4,000 18,939 18,939 18,939 1995 1996 4,000 4,000 18,939 18,939 Capital Project Total Expenditures 22,939 22,939 22,939 22,939 22,939 * Allocations are dependent on federal funding. W_M%S EFY 1991 EMERGENCY COMMUNITY SERVICES HOMELESS GRANT PROGRAM Performance Statement Contractor Name: r i i-y of T.nhhnrk Contract Period: 03/01/91 - 03/31/92 Service Area: T.iihhnck County ACT.VITIES DESCRIPTION 1. Consult with and solicit input on program design and use of EHP funds from public entities, nonprofit organizations, voluntary associations, representatives of low-income persons, and other groups providing assistance to homeless persons in the service delivery area. Provide documentation to Department by 3/30/91. 2. Provide energy resources brochure to 200 homeless individuals. 3. Provide information and referral to 200 homeless individuals regarding services available to the homeless i. e., Texas Employment Commission, Texas Department of Home Services. 4. Assist with $5.00 food voucher to be redeemed at the South Plains Food Bank. This would assist an average of 200 homeless families. 5. Provide rental assistance to 27 homeless families. 6. Assist with rental assistance of $300 average to 13 homeless families who are in the process of being evicted. 7. Provide hygiene kits to 100 homeless individuals. 8. Contract with the Lubbock Children's Health Clinic to provide medical assistance to approximately 50 homeless individuals. 9. Maintain in the files supporting documentation satisfactory to the department of the activities conducted pursuant to this Exhibit A. Exhibit A Page — of _ TEXAS DEPARTMENT OF COMMUNITY AFFAIRS city of Lubbock Contractor Contract #: Contract Period: 03/01/91 - 03/31/92 1X1 Original (_� Amendment # _ EXHIBIT B EMERGENCY COMMUNITY SERVICES HOMELESS GRANT PROGRAM FFY BUDGET BUDGET CATEGORIES AMOUNT 1. Personnel ....... ......... ......... $ 4,000.00 (Detailed on Budget Support Sheet B.1) 2. Fringe Benefits ...................... $ - 0- 3. Travel ............. $ 1,200.00 4. Supplies ...... $ 739.00 5. Equipment ........... (Detailed on Budget Support Sheet B.5) $ -0 - 6. Contractual .......................... (Detailed on Budget Support Sheet B.6) $ 3,000.00 7. Homeless Prevention .................. (Detailed on Budget Support Sheet B.7) $ 4,000.00 8. Direct Services Homeless ............. (Detailed on Budget Support Sheet B.8) $10 , 000.00 9. Other ................................ (Detailed on Budget Support Sheet B.9) $ -0 - 10. Indirect Costs $ -0 - TOTALS $22 939.00 Department's prior written approval for purchase or lease of equipment with acquisition cost of $500 and over is required. Approval of this budget does not constitute prior approval. EXHIBIT B EMERGENCY COMMUNITY SERVICES HOMELESS GRANT PROGRAM BUDGET SUPPORT SHEET B.l NAME OF CONTRACTOR: City of Lubbock Personnel x OF EHP NO. PARTICI— AMOUNT BUDGET CATEGORIES MOS. PATION Homeless Coordinator 12 22 $ 4,000.00 PAGE TOTAL $ 4,000.00 Texas Department of Community Affairs EXHIBIT B NAME OF CONTRACTOR EMERGENCY COMMUNITY SERVICES HOMELESS GRANT PROGRAM BUDGET SUPPORT SHEET B.5 City of Lubbock Fmii nmPnt OF DEPT BRAND AND UNIT PARTICI— DESCRIPTION MODEL COST TOTAL PATION PURCHASES: $ $ —0— LEASES: PAGE TOTAL $ —0— Texas Department of Community Affairs EXHIBIT B NAME OF CONTRACTOR: EMERGENCY COMMUNITY SERVICES HOMELESS GRANT PROGRAM BUDGET SUPPORT SHEET B.6 BUDGET CATEGORIES AMOUNT Agreement with Lubbock Children Health Clinic $3,000.00 t PAGE TOTAL $3,000.00 Texas Department of Community Affairs NAME OF CONTRACTOR: EXHIBIT B EMERGENCY COMMUNITY SERVICES HOMELESS GRANT PROGRAM BUDGET SUPPORT SHEET B.7 City we 1 e of Lubbock s Prevention BUDGET CATEGORIES Rent assistance (for prevention) PAGE TOTAL AMOUNT $ 4,000.00 $ 4,000.00 Texas Department of Community Affairs EXHIBIT B EMERGENCY COMMUNITY SERVICES HOMELESS GRANT PROGRAM BUDGET SUPPORT SHEET 8.8 NAME OF CONTRACTOR: Citv of Lubbock BUDGET CATEGORIES Food Voucher Rent Assistance Hygiene Kits ess AMOUNT $ 1,000.00 8,000.00 1,000.00 PAGE TOTAL $10 , 0 0 0.0 0 Texas Department of Community Affairs EXHIBIT B NAME OF CONTRACTOR: EMERGENCY COMMUNIT`( SERVICES HOMELESS GRANT PROGRAM BUDGET SUPPORT SHEET B.9 City of Lubbock BUDGET CATEGORIES AMOUNT PAGE TOTAL Texas Department of Community Affairs